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HomeMy WebLinkAbout3-97 RESOLUTIONI O 97050 S 37.978.00 Airport Project Number Remaining Balance Fund BUDGET REVIEW: Budgeted Item Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: Aec ting ana Date C rdina r City Attorney Date Int al Auditor Date Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends approval of Change Orders #5 and #6 and Amendment #3.. on 1 -lead Date O i epart D ect r ��2r1—c1 1 1(e Ad ' s e ervices Director Date Ma or Date Cross Reference New Item: Yes No Prev. Ord/Res#: _3-97/91-98 Orig Cont. Date: 8-30-95/7-7-98 S O DEPARTMENTAL CORRESPONDENCE TO: FRED HANNA, MAYOR FROM: DALE FREDERICK, AIRPORT MANAGER DATE: APRIL 28,1999 SUBJECT: CHANGE ORDER #5 AND #6 TO JOHN P. MARINONI CONSTRUCTION CONTRACT AND AMENDMENT #3 TO TASK ORDER #2 FOR MCCLELLAND CONSULTING ENGINEERS. The Airport staff requests approval and Mayor's signature for: Change Order #5 and #6 to Contract #658 with John P. Marinoni Construction Co., and Amendment #3 to Task Order #2 to Contract #531 with McClelland Consulting Engineers. All three of these requests pertain to the Fuel Farm Replacement Project. Change Order #5 and #6 increase Marinoni's contract by $5,925.00 to cover the cost of construction which provides additional clearance in the refueller basin. Amendment #3 to McClelland Consulting Engineer's contract would decrease the City's payments made to their company by the amount of $5,925.00. Because of required design modifications, McClelland has agreed to reimburse the City for the cost of the change orders requested by Marinoni Construction Company by crediting future payment requests for their remaining earned revenues for engineering services on this project up to the $5,925.00. DF/bjm Attachments: Contract Review Form Three Originals of Change Order 5 Three Originals of Change Order 6 Three Originals of Amendment #3 to Task Order #2 0 I I Ic vUi iu a1.wI n III %-Ul lsu UULIUI I l.Ufllpany) is To De Palo Tor TneSe modifications by the City under Change Orders No. 5 and No. 6. The City is then to be reimbursed by McClelland Engineers through a credit of $5,925.00 being applied to future billings for engineering services for this project. CITY OF FAYETTEVILLE _ Date: 6 �l o` a M yor lei RECOMMENDED: ACCEPTED: APPROVED: 0 0 1 CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Price: Original Contract Times Substantial Completion (days):150 $ 517,130.00 Ready for final payment (days):180 Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes: Substantial Completion (days):0 28,540.00 Ready for Final Payment (days):0 Net Increase for this Change: Net Increase (Decrease) for this Change: Substantial Completion (days): 0 $ 1,513.00 Ready for final payment (days): 2 Revised Contract Price: Revise Contract Times: Substantial Completion (days): 150 $ 490,103.00 Ready for final payment (days): 182 Revised Completion Dates: Substantial Completion: 12/30/98 Ready for final payment: 1/31/99 By: 1 flhWJILGt t.Ncc... McClelland Consulting Engineers, Inc. Engineer Date: Z./2I r4t7 By: By.. �/ _________ � MART ONI CONSTRUCTIONCITY OF FAYETTEVILLE Contractor Date: 2�/- 5'q Date: c- E 0 .I f0 O CA C, ` v l. o Cu N N C - CD e9 -C-, B CD I CD CV CD • CT CD NEW RAMP BROOM FINISH EXISTING CURB EAST/WEST EDGES: 1" SAWCUT. BREAKOUT VERTICAL TO NECESSARY DEPTH. LEAVE ROUGH EDGE TO PROVIDE LOAD TRANSFER. PLAN SCALE 3/8" = 1' FY962146 DRAKE FIELD FUEL FARM CHANGE ORDER #6 _ _________ • r CHANGE ORDER NO. 6 PROJECT: DRAKE FIELD FUEL FARM I f PROJECT•NUMBER: FY962146 CONTRACT DATE, 7/7/98 DATE OF ISSUANCE: 4/1/99 EFFECTIVE ON DATE APPROVED BY OWNER 1 OWNER: CITY OF FAYETTEVILLE CONTRACTOR: MARINONI CONSTRUCTION Reason for Change: I To provide additional clearance in refueler basin. Change: 1. Modify ramp on south end of refueler basin as shown on the attached drawing. I \.• IL CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Price: Original Contract Times Substantial Completion (days):150 $ 517,130.00 Ready for final payment (days):180 Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes: -$ 27,027.00 Substantial Completion (days):0: Ready for Final Payment (days):2' Net Increase for this Change: Net Increase (Decrease) for this;Change: Substantial Completion (days): 0 $ 4,412.00 SReady for final payment (days): 4 Revised Contract Price: Revise Contract Times: $ 494,515.00 Substantial Completion (days): 150 Ready for final payment (days): 186 Revised Completion Dates: Substantial Completion: 12/30/95 Ready for final payment 2/4/99 RECOMMENDED: ACCEPTED: APPROVED: ® By: �By: uwLL gy: McClelland Consu5 g Engi oors. Inc. IMA INONI CONSTRUCTION lorry OF FAYETTEVILLE Engineer Contractor ner Date: N I "L Date: - % ' Cf Date: 6 I I NEW RAMP BROOM FINISH L_ EXISTING CURB EAST/WEST EDGES: 1" SAWCUT. BREAKOUT VERTICAL TO NECESSARY DEPTH. LEAVE ROUGH EDGE TO PROVIDE LOAD. TRANSFER. ,///I/ PLAN SCALE 3/8" = 1' FY9s2146 DRAKE FIELD FUEL CHANGE ORDER #6 _r m ., fl't.vc 4W STAFF REVIEW FORM AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of N/A FROM: Dale Frederick Airport General Gvntt. • ` Name Division Department ACTION REQUIRED: The Airport requests approval of and the Mayor's signature for Amendment #2 to Task Order #2 for contract 531 in an amount not to exceed $6,000.00 with McClelland Consulting Engineers, Inc. for the Fuel Fann Replacement. The original contract i t ` provides for 185 hours of construction observation services. However, added safety features and design changes have resulted in the need for I . • over 250+ hours of construction observation and additional engineering. The budget balance for the Fuel Fann Replacement is sufficient to fund this $6,000.00 amendment request. COST TO CITY: $ 6.000.00 $ 562.21200 Fixed Assets Cost of this Request Category/Project Budget Category/Project Name 5550-3960-5801.00 S_524,234.00 Capital Account Number Funds used to date Program Name 97050 5 37.978.00 Airport Project Number Remaining Balance Fund G ',VIEW: Budgeted Item _ Budget Adjustment Attached Budget Coordinator Administrative Services Director [CONTRACT/GRrj/NT/LEASE REVIEW: GRANTING AGENCY: countin Ma ger Dat s A C ordinato 49 r tsonley Datc I ( nal Auditor 53j Date 4-5-qc1 Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends approval of this change order. O livision Head rt nt rector Ad aWve Sg'vices Director Date May Date ate Cross Reference New Item: No Prev. Ord/Rcs#: 3-97 Orig Cont. Date: 8 30-95 a O 1 O O; The Airport requests approval of and the Mayor's signature for Amendment #2 to Task Order #2 for contract 531 in an amount not to exceed $6,000.00 with McClelland Consulting Engineers, Inc. for the Fuel Farm Replacement. The original contract provides for 185 hours of construction observation services. However, added safety features and design changes have resulted in the need for over 250+ hours of construction observation and additional engineering. The budget balance for the Fuel Farm Replacement is sufficient to fund this $6,000.00 amendment request. DF/bjm Attachments: Contract Review Form 3 Originals of Amendment #2 to Task Order #2 Copy of Letter from McClelland requesting Amendment Copy of Memo from Don Green, former project mgr., recommending approval ® !'r/ FJ I A A/!) P0. Box 1229 MLer+o A � �' A lr+ Fa yellevi//e, Arkansas 72702-1229 1. ' tl J ' V /V� �/� 501-443-2377 DESIGNED TO SERVE ENG//VEERS, II 1... FAX 501-443-9241 January6, 1999 RECEIVED Mr. Dale Frederick JAN 0 8 1999 Airport Manager, Drake Field 4500 S. School, Suite F A T Fayetteviiie, AR 72701 RE: Request For Amendment #2 Fuel Farm Improvements Dear Mr. Frederick: Enclosed is an invoice which takes our total billing for this project to the maximum allowable under P.O.# 0050505, plus Amendment #1 (sum of $31,597). Please refer to our October 1996, engineering fee proposal (copy attached). You may remember that in "those days" we were told that approximately $220,000 had been budgeted for the entire project. Obviously, the magnitude of the project has grown since that time. That fee proposal was based upon a smaller project and providing only 185 hours of construction observation; but you can see, we have already spent 250+ hours of observation time. By the time the existing fuel farm has been decommissioned we will have spent several more hours in field review effort. We firmly believe that it is in the City's best interest for us to do so. t . I respectfully request that you entertain a proposal to initiate Amendment #2 to cover the anticipated extra expenses involved with field observation in excess of the 185 hours estimated and agreed to. Certainly, we are open to alternative suggestions. What we want you to know is that we intend to continue to do our job to the best of our ability untiVunless you direct us otherwise. I project that Amendment #2 should be in the amount of $6,000. I will be out of the office until Thursday, January 14. I'll contact you after that date to get your thoughts on this matter. ' E O Truly, McClella d CONSULTING ENGINEERS, INC. n C. Quinn, P.E. © President Enclosures: Proposed Engineering Fee cc: David Norman, McClelland Consulting Engineers, Inc. D:IDATA/%61461Ferdedck.Jan6.wpd:caj AMENDMENT #2 TO TASK ORDER NO. 2 AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS. INC. This is an amendment to the Agreement for Engineering Services dated the 301h day of u us , 1995, between the City of Fayetteville, Arkansas, and McClelland Consulting Engineers, Inc.. Additional services required to provide construction observation services beyond the initial agreement of 185 hours, The charge for the additional services shall not exceed $6.000. If additional work is required (beyond Amendment #2) additional fees will be negotiated. CITY OF FAYETTEVILL.E Date: �/ y Mayo McCLELLAND CONSULTING ENGINEERS, INC. Company (9 Date: John C. Quinn, P.E. © President Title FOR OFFICE USE ONLY Existing P.O. # 9o�ovq,, Contract# 9'7050 cc. File Internal Auditor I O O _ AGENDA REQUEST XX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Council meeting of N/A FROM: MICROFILMED Dale Frederick Airport General Gvmt. Name Division Department ACTION REQUIRED: The Airport staff requests approval and Mayor's signature for: Change Order #5 and #6 to Contract #658 with John P. Marinoni Construction Co., and Amendment #3 to Task Order #2 to Contract #531 with McClelland Consulting Engineers, Inc. All three of these charges are for the Fuel Farm Replacement Project. Change Order #5 and #6 increase Marinoni's contract by $5,925.00 to cover the cost of construction which provides additional clearance in the refueller basin. Amendment #3 to McClelland Consulting Engineers' contract would decrease future city payments made to their company by the amount of $5,925.00. COST TO CITY: $ -0- $ 562.212.00 Fixed Assets Cost of this Request Category/Project Budget Category/Project Name 5550-3960-5801.00 $_524,234.00 Capital Account Number Funds used to date Program Name 97050 $ 37.978.00 Airport Project Number Remaining Balance Fund BUDGET REVIEW: _ Budgeted Item — Budget Adjustment Attached Budget Coordinator Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY: 5 Acc ling ana Date C rdina r City Attorney Date Int al Auditor Date Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends approval of Change Orders #5 and #6 and Amendment #3.. O on Ilcad_ epart D ect r Date + ilc Cross Reference New Item: Yes No __ Prev. Ord/Rcs#: _3-97/91-98 Ad ' s a ' e ervices Director Date 7'/ Orig Cont. Date: _8-30-95/7-7-98 I Ma or Date (ca ��. ',icy n«.,... y �....�.,, .....,.,u,fl,..L. Purchasing Officer Reference Comments: 7. } ADA Coordinator Reference Comments: Internal Auditor Reference Comments: d provides additional clearance in the refueller basin. j• Amendment #3 to McClelland Consulting Engineer's contract would decrease the City's payments made to their company by the amount of $5,925.00. Because of required design modifications, McClelland has agreed to reimburse the City for the cost of the change orders requested by Marinoni Construction Company by crediting future payment requests for their remaining earned revenues for engineering services on this project up to the $5,925.00. lil€ DF/bjm O Attachments: Contract Review Form Three Originals of Change Order 5 Three Originals of Change Order 6 Three Originals of Amendment #3 to Task Order #2 a H 1. I O;' 3> 3 Hmtly JM .IN I iF3 1O IASK ORDER NO. 2 AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS INC. This is an amendment to the Agreement for Engineering Services dated the 300' day of August, 1995, between the City of Fayetteville, Arkansas, and McClelland Consulting Engineers, Inc.. Additional costs have been incurred to modify the si fuel loading ramp to accommodate the Fixed Base Operator's fueling trucks. The Engineer has agreed to reimburse the Owner (City of Fayetteville) for these additional construction costs in the following amounts: • Modification No. 1 - $ 1,513.00 • Modification No. 2 - $ 4.412.00 Total for this Amendment = $ 5,925.00 The Contractor (Marinoni Construction Company) is to be paid for these modifications by the City under Change Orders No. 5 and No. 6. The City is then to be reimbursed by McClelland Engineers through a credit of $5,925.00 being applied to future billings for engineering services for this project. CITY OF FAYETTEVILLE Date: 6 ______ M yor C:\data\96\962146#3-T04-14:sr F__________________________ ____________________________________ j [ y� .. C:\data\96\962146#3-TO4-14:sr i CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Price: Original Contract Times Substantial Completion (days):150 $ 517,130.00 Ready for final payment (days):180 Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes: Substantial Completion (days):0 -$ 28,540.00 Ready for Final Payment (days):0 Net Increase for this Change: Net Increase (Decrease) for this Change: Substantial Completion (days): 0 $ 1,513.00 Ready for final payment (days): 2 Revised Contract Price: Revise Contract Times: Substantial Completion (days): 150 $ 490,103.00 Ready for final payment (days): 182 Revised Completion Dates: Substantial Completion: 12/30/98 Ready for final payment: 1/31/99 RECOMMENDED: ACCEPTED: APPROVED: By: By: L By: • McClelland Consulting Engineers, Inc. MART 0NI CONSTRUCTION CITY OF FAYETrEVILLE Engineer Contractor n Date: ZI2 I1 `d% Date: 5Date: j7// 0 E:.N NEW RAMP BROOM FINISH 0 0 N Cu O CU L CD CO CO 0 z U CD Cu Cn to C) EXISTING CURB EAST/WEST EDGES: 1" SAWCUT. BREAKOUT VERTICAL TO NECESSARY DEPTH. LEAVE ROUGH EDGE TO PROVIDE LOAD TRANSFER. PLAN SCALE 3/8" = 1 ' FY962146 DRAKE FIELD FUEL FARM CHANGE ORDER #6 O I I PROJECT'NUMBER: FY962146 CONTRACT DATE_ 7/7/98 DATE OF ISSUANCE: 4/1/99 EFFECTIVE ON DATE APPROVED BY OWNER OWNER: CITY OF FAYETTEVILLE CONTRACTOR: MARINONI CONSTRUCTION Reason for Change: I To provide additional clearance in refueler basin. Change: 1. Modify ramp on south end of refueler basin as shown on the attached drawing. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES Original Price: Original Contract Times Substantial Completion (days):150 $ 517,130.00 Ready for final payment (days):180 Net Changes from previous Amendments or Changes: Net Changes from previous Amendments or Changes: 27,027.00 , Substantial Completion (days):0; Ready for Final Payment (days):2 Net Increase for this Change: Net Increase (Decrease) for this;Change: Substantial Completion (days): 0 $ 4,412.00 Ready for final payment (days): 4 Revised Contract Price: Revise Contract Times: $ 494,515.00 Substantial Completion (days): 150 Ready for final payment (days): 186 Revised Completion Dates: Substantial Completion: 12/30/918 Ready for final payment: 2/4/99 RECOMMENDED: By: McClelland Consulting Engineers. Inc. Engineer Date: _l l O ACCEPTED: APPROVED: By: Ww By: IM INONI CONSTRUCTION ICIlY. OF FAYETTEVILLE Contractor Oner Date: Date: O C - CD 4C CD 0 CD CD U (D (V CD CD EXISTING CURB LEAST/WEST EDGES: 1" SAWCUT. BREAKOUT VERTICAL TO NECESSARY DEPTH. LEAVE ROUGH EDGE TO PROVIDE LOAD TRANSFER. PLAN SCALE 3/8" = 1' FY962146 DRAKE FIELD FUEL FARM CHANGE ORDER #6 • F - I i VILLE ]]77 DEPARTMENTAL CORRESPONDENCE To: Dale Frederick, Airport Manager From: Heather Woodruff, City Clerk Date: May 12, 1999 Attached is a copy of the staff review form, change order, and amendment for fuel farm project. !, I am also returning two originals of each for you to distribute. The originals will be microfilmed and filed with the city clerk. cc. Internal Auditor S. file , I { 0'i DEPARTMENTAL CORRESPONDENCE To: Dale Frederick, Airport Manager From: Heather Woodruff, City Clerk Date: May 12, 1999 Attached is a copy of the staff review form, change order, and amendment for fuel farm project. I am also returning two originals of each for you to distribute. The originals will be microfilmed and filed with the city clerk. cc. Internal Auditor file