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95-97 RESOLUTION
lPYo RESOLUTION NO.9 5 - 9 7 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $344;570,'PLUS A 10%CONTINGENCX AMOUNT'-`OF$3.4_,457) TO iAPAC ARKANSAS, INC., McCLINTON-ANCHOR, FOR THE 20TH STREET AND DRAINAGE IMPROVEMENTS PROJECT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council hereby awards a construction contract in the amount of $344,570, plus a 10% contingency amount of $34,457 to APAC Arkansas, Inc., McClinton - Anchor, for the 20th Street and drainage improvements project; and authorizes the Mayor and City Clerk to execute said contract. A copy of the bid tabulations and contract are attached hereto marked Exhibit "A" and made a part hereof. PASSED AND APPROVED this 7th day of October , 1997. ATTEST By: 7QIJ Traci Paul, City Clerk APPROVE : By: Fred Hanna, Mayor � 0�1 EXHIBIT A BID TABULATION 20th STREET AND DRAINAGE IMPROVEMENTS FAYETTEVILLE, ARKANSAS CONTRACTOR BID AMOUNT McClinton Anchor $ 344,570.00 Sweetser Construction $ 403,074.50 McClinton Anchor's low bid of $ 344,570.00 was lower than the Engineer's estimate. BID TABULATION 20TH STREET & DRAINAGE IMPROVEMENTS FAYETTEVILLE, ARKANSAS AUGUST 1997 McClinton Anchor Sweetser Construction Item No. Item Quantity Unit Prce Extended Unit Price Extended 1 Clearing and Grubbing Trees 1.00 LS 15,000.00 15,000.00 7,400.00 7,400.00 2 Site Preparation 1.00 LS 24,000.00 24,000.00 39,650.00 39,650.00 3 Common Excavation 2,100.00 CY 3.80 7,980.00 7.25 15,225.00 4 Rock Excavation 100.00 CY 10.00 1,000.00 125.00 12,500.00 5 Compacted Embankment Subgrade Fill 1,500.00 CY 7.30 10,950.00 10.50 ' 15,750.00 6 Undercut and Backfill 400.00 CY 11.10 4,440.00 12.50 5,000.00 7 Aggregate Base Course 1,500.00 TN 11.00 16,500.00 15.75 23,625.00 8 ACHM Surface Course (Type 2) 300.00 TN 37.00 11,100.00 42.00 12,600.00 9 ACHM Binder Course (Type 2) 600.00 TN 36.00 21,600.00 41.00 24,600.00 10 Concrete Median 35.00 SY 35.00 1,225.00 65.00 2,275.00 11 ACHM Surface Course w/concrete (Patching) 250.00 SY 33.00 8,250.00 65.00 16,250.00 12 Erosion Control 1.00 LS 9,500.00 9,500.00 4,100.00 4,100.00 13 18 -inch Reinforced Concrete Pipe 4.00 LF 80.00 320.00 100.00 400.00 14 30 -inch Reinforced Concrete Pipe 345.00 LF 42.00 14,490.00 58.00 20,010.00 15 36 -inch Reinforced Concrete Pipe 100.00 LF 53.00 5,300.00 69.00 6,900.00 16 Drop Inlet Extensions (4 ft) 3.00 EA 450.00 1,350.00 1,600.00 4,800.00 17 Drop Inler Extensions (8 ft) 2.00 EA 750.00 1,500.00 2,000.00 4,000.00 18 30 -inch Flared End Section w/Curtain Wall 1.00 EA 700.00 700.00 1,235.00 1,235.00 19 36 -Inch Flared End Section w/Curtain Wall 1.00 EA 1,000.00 1,000.00 1,512.00 1,512.00 20 Type 'C' Drop Inlets (on RCB) 2.00 EA 1,500.00 3,000.00 2,100.00 4,200.00 21 Type 'C' or'MO' Drop Inlets 3.00 EA 1,600.00 4,800.00 1,700.00 5,100.00 22 Junction Box or 5 ft Dia.'MO' Box 1.00 EA 1,800.00 1,800.00 1,500.00 1,500.00 23 4 Ft x 4 Ft Area Drop Inlet 1.00 EA 1,900.00 1,900.00 1,850.00 1,850.00 24 Reinforced Box Culvert 95.00 CY 440.00 41,800.00 575.00 54,625.00 25 Access Ramps 2.00 EA 275.00 550.00 750.00 1,500.00 26 Fencing 300.00 LF 5.00 1,500.00 8.75 2,625.00 27 4 Ft Bottom Earthem Drainage Ditch 275.00 LF 9.40 2,585.00 15.00 4,125.00 28 Stone Rip Rap 450.00 CY 30.00 13,500.00 40.00 18,000.00 29 6 Ft Bottom Earthem Drainage Ditch 450.00 LF 19.80 8,910.00 25.00 11,250.00 30 Concrete Sidewalk 1,050.00 SY 20.00 21,000.00 20.25 21,262.50 31 Guard Rail 50.00 LF 60.00 3,000.00 75.00 3,750.00 32 Maintenance of Traffic 1.00 LS 12,500.00 12,500.00 8,400.00 8,400.00 33 Seeding and Mulching 1.50 AC 5,800.00 8,700.00 4,200.00 6,300.00 34 Planting Trees 2.00 EA 500.00 1,000.00 750.00 1,500.00 35 Transplanting Trees 2.00 EA 500.00 1,000.00 500.00 1,000.00 36 Concrete Curb and Gutter 3,000.00 LF 7.25 21,750.00 7.20 21,600.00 37 8" PVC C900(DR 14) or DI Water Line 160.00 LF 85.00 13,600.00 22.00 3,520.00 38 Fire Hydrant Assembly 1.00 EA 4,400.00 4,400.00 1,900.00 1,900.00 39 Ductile Iron Fittings 800.00 LB 5.50 4,400.00 2.50 2,000.00 40 8"x 8" Tapping Sleeve and Valve 2.00 EA 1,600.00 3,200.00 1,280.00 2,560.00 41 8" Gate Valve 1.00 EA 900.00 900.00 575.00 575.00 42 Reconstruct Type 'C' Drop Inlet to JB 1.00 EA 1,500.00 1,500.00 1,100.00 1,100.00 43 Signs 20.00 SF 27.00 540.00 25.00 500.00 44 Adjust Manhole to Grade 1.00 EA 410.00 410.00 250.00 250.00 45 Adjust Water Valves to Grade 2.00 EA 210.00 420.00 125.00 250.00 46 4 -Inch PVC Conduit (Schedule 40) 400.00 LF 10.00 4,000.00 6.00 2,400.00 47 Pavement Marking (Arrows) 2.00 EA 350.00 700.00 550.00 1,100.00 48 Trench Excavation System 1.00 LS 5,000.00 5,000.00 500.00 500.00 TOTAL BASE BID $403,074.50 $344,570.00 EXHIBIT A AGREEMENT BETWEEN OWNER AND CONTRACTOR THIS AGREEMENT is dated as. of the day of in the year 1997 by and between the City of Fayetteville, Arkansas (hereinafter called OWNER) and APAC Arkansas, Inc. McClinton Anchor Div.. (hereinafter call CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Project - 20th Street & Drainage Improvements Demolition of existing concrete curb and gutter and drainage ditch and structures, asphalt sidewalk and pavement, various trees and other miscellaneous items; construction of asphalt pavement with associated earthwork and base material; construction of concrete curb and gutter, concrete sidewalk, concrete access ramps, and concrete median; construction of reinforced box culvert with wingwalls, drop inlets, reinforced concrete pipe, and drainage ditches; pavement markings and signage, and all items indicated in the Drawings and Specifications. Article 2. ENGINEER. The Project has been designed by City of Fayetteville Engineering Dept. 113 W. Mountain Fayetteville, Arkansas 72701 City of Fayetteville Page 00500-1 who is hereinafter called ENGINEER and who is to act as OWNER's representative, assume all duties and responsibilities, and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract documents. Article 3. CONTRACT TIME. 3.1 The Work will be- substantially completed within 220 calendar days after the date when the Contract Time commences to run as provided in paragraph 2.3 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.13 of the General Conditions within 250 calendar days after the date when the Contract Time commences to run. 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of the Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus and extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by OWNER if the Work is not completed on time. Accordingly, instead of requiring any such proof, Owner and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER Two hundred dollars ($200.00) for each day that expires after the time specified in paragraph 3.1 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER Two hundred dollars ($200.00) for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. Article 4. CONTRACT PRICE. OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined from the following Schedule of Values pursuant to paragraphs 4.1 and 4.2 below: City of Fayetteville Page 00500-2 4.1 for all Work other than Unit Price Work, an amount equal to the sum of the established lump sums for each separately identified item of Lump Sum Work; and 4.2 for all Unit Price Work, an amount equal to the sum of the established unit price for each separately identified item of Unit Price Work times the estimated quantity of that item as indicated in this paragraph 4.2. PAYMENT ITEMS NO IT UNIT QUANTITY UANPITYPRICE 1 Clearing and Grubbing Lump 1 1115000 Trees Sum 2 Site Preparation Lump 1 Sum 3 Common Excavation Cu Yd 2100 4 Rock Excavation Cu Yd 100 5 Compacted Embankment Cu Yd 1500 12" Subgrade Fill 6 Undercut and Backfill Cu Yd 400 7 Aggregate Base Course Ton 1500 (under pavement, storm sewer trench) 8 ACHM Surface Course Ton 300 (Type 2) 9 ACHM Binder Course Ton 600 (Type 2) 10 Concrete Median [sq Yd 35 11 ACHM Surface Course Sq Yd 250 w/concrete (Patching) 12 Erosion Control Lump 1 Sum TOTAL ESTIMATED $15,000.00 24000 II$24,000.00 3.80 I$7,980.00 10.00 $1,000.00 7.30 $10,950.00 11.10 ($4,440.00 11.00 $16,500.00 37.00 II$11,100.00 36.00 II$21,600.00 35.00 II$h,225.00 33.00 Ils8,250.00 9500 II$9,500.00 City of Fayetteville Page 00500-3 13 18 -inch Reinforced Lin Ft 4 80.00 $320.00 Concrete Pipe 14 30 -inch Reinforced Lin Ft 345 42.00 $14,490.00 Concrete Pipe 15 36 -inch Reinforced Lin Ft 100 53.00 $5,300.00 Concrete Pipe 16 Drop Inlet Extensions Each 3 450.00 $1,350.00 (4 ft) 17 Drop Inlet Extensions Each 2 750.00 $1,500.06 (8 ft) 18 30 -inch Flared End Each 1 700.00 $700.00 Section w/Curtain Wall 19 36 -inch Flared End Each 1 1000 $1,000.00 Section w/Curtain Wall 20 Type 'C' Drop Each 2 1500 $3,000.00 Inlets(on RCB) 21 Type 'C' or 'MO' Drop Each 3 1600 $4,800.00 Inlets 22 Junction Box or 5ft Each 1 1800 $1,800.00 Dia. 'MO' Box) 23 4 Ft x 4 Ft Area Drop Each 1 1900 $1,900.00 Inlet(was a Grated Drop Inlet on Bid Form changed by addendum) 24 Reinforced Box Cu Yd 95 440.00 $41,800.00 Culvert w/headwall and wingwalls 25 Access Ramps Each 2 275.00 $550.00 26 Fencing Lin Ft 300 5.00 $1,500.00 27 4 Ft Bottom Earthern Lin Ft 275 9.40 $2,585.00 Drainage Ditch 28 Stone Rip Rap Cu Yd 450 30.00 $13,500.00 29 6 Ft Bottom Earthern Lin Ft 450 19.80 $8,910.00 Drainage Ditch City of Fayetteville Page 00500-4 30 Concrete Sidewalk Sq Yd 1050 [20.00 $21,000.00 31 (Guard Rail Lin Ft 50 60.00 $3,000.00 32 Maintenance of Lump 1 12500 $12,500.00 Traffic Sum 33 Seeding and Mulching Acre 1.50 5800 $8,700.00 34 Planting Trees Each 2 500.00 $1,000.00 35 Transplanting Trees Each 2 [500.00 $1,000.00 36 Concrete Curb and Lin Ft 3000 7.25 $21,750.00 Gutter 37 8"PVC C900 (DR 14) or Lin Ft 160 85.00 $13,600.00 Ductile Iron Water Line 38 Fire Hydrant Assembly Each 1 4400 $4,400.00 39 Ductile Iron Fittings Pounds 800 5.50 $4,400.00 40 8"x8" Tapping Sleeve Each 2 1600 $3,200.00 and Valve 41 8" Gate Valve Each 1 900.00 $900.00 42 Reconstruct Type 'C' Each 1 1500 $1,500.00 Drop Inlet to Junction Box 43 Signs Sq Ft 20 27.00 $540.00 44 Adjust Manhole to Each 1 410.00 $410.00 Grade 45 Adjust Water Valves Each 2 210.00 $420.00 to Grade 46 4 -inch PVC Conduit Lin Ft 400 10.00 $4,000.00 (Schedule 40) 47 Pavement Marking Each 2 350.00 $700.00 (Arrows) 48 Excavation Safety Lump 1 5000 $5,000.00 TOTAL BASE BID 11 11 11 11$344,570.001 City of Fayetteville Page 00500-5 As provided in paragraph 11.9 of quantities are not guaranteed, quantities and classifications provided in paragraph 9.10 of the have been computed as provided ii Conditions. Article 5. PAYMENT PROCEDURES the General Conditions estimated and determinations of actual are to be made by ENGINEER as General Conditions. Unit prices L paragraph 11.9.2 of the General CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of the General Conditions or as modified in the Supplementary Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. 5.1.Progress Payments. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR's- Applications for Payment as recommended by ENGINEER, on or about the 1st day of each month during construction as provided in paragraphs 5.1.1., 5.1.2, 5.1.3., and 5.1.4 below. All such payments will be measured by the schedule of values established in paragraph 2.9 of the General Conditions and based on the number of units completed in the case of Unit Price Work or, in the event there is no schedule of values, as provided in the General Requirements. 5.1.1 Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in case, less the aggregate of payments previously made and less such amounts as ENGINEER shall determine, or OWNER may withhold, in accordance with paragraph 14.7 of the General Conditions. 90 percent of Work completed (with the balance of 10 percent being retainage), If Work has been 50 percent completed as determined by the ENGINEER, and if the character and progress of the Work have been satisfactory to OWNER and ENGINEER, OWNER, on recommendation of ENGINEER, may determine that as long as the character and progress of the Work remain satisfactory to them, there will be no additional retainage on account of work completed, in which case the remaining progress payments prior to Substantial Completion will be in an amount equal to 100 percent of the Work completed. 100 percent of materials and equipment not City of Fayetteville Page 00500-6 incorporated in the Work but delivered, suitably stored, and accompanied by documentation satisfactory to OWNER as provided in paragraph 14.7 of the General Conditions. That is, if any such items are setup for that type payment in the Specifications. 5.1.2. Upon Substantial Completion, in an amount sufficient to increase total payments to CONTRACTOR to 98 percent of the Contract Price (with the balance of 2 percent being retainage), less such amounts as ENGINEER shall determine, or OWNER may withhold, in accordance with paragraph 14.7 of the General Conditions. 5.3 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraph 14.13 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraph 14.13. Article 6. CONTRACTOR'S REPRESENTATIONS. In order to induce OWNER to enter into this Agreement CONTRACTOR makes the following representations: 6.1 CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in Article 7) and the other related data identified in the Bidding Documents including "technical data." 6.2 CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, local, and site conditions that may affect cost, progress, performance, or furnishing of the Work. 6.3 CONTRACTOR is familiar with and is satisfied as to all federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing of the Work. 6.4 CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site which have been identified in the Supplementary Conditions as provided in paragraph 4.2.1 of the General Conditions. CONTRACTOR accepts the determination set forth in paragraph SC -4.2 of the Supplementary Conditions of the extent of the "technical data" contained in such reports City of Fayetteville Page 00500-7 and drawings upon which CONTRACTOR is entitled to rely as provided in paragraph 4.2 of the General Conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR's purposes. CONTRACTOR acknowledges that OWNER and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to the employed by CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. 6.5 CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the site that relates to the Work as indicated in the Contract Documents. 6.6 CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Contract Documents. 6.7 CONTRACTOR has given ENGINEER written notice of all conflicts, errors, ambiguities, or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Article 7. CONTRACT DOCUMENTS City of Fayetteville Page 00500-8 The Contract Documents which comprise the entire agreement between OWNER and CONTRACTOR concerning the Work consist of the following: 7.1 This Agreement (pages 1 to ll , inclusive). 7.2 Performance and Payment Bonds, (Exhibits A and B respectively). 7.3 Certificate of Insurance, (Exhibit C). 7.4 Documentation submitted by CONTRACTOR prior to Notice of Award (Exhibit D). 7.5 General Conditions (pages 1 to 42, inclusive and Exhibit GC -A pages 1 to 2, inclusive). 7.6 Supplementary Conditions (pages 1 to 17, inclusive). 7.7 Specifications consisting of Divisions 1 through 16 as listed in table of contents thereof. 7.8 Addenda numbers #1, inclusive. 7.9 Drawings (not attached hereto) consisting of a cover sheet and sheets numbered 1 through 17, inclusive with each sheet bearing the following general title: 20th Street and Drainage Improvements 7.10 The following which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto: 7.10.1 Notice to Proceed 7.10.2 All Written Amendments and other documents amending, modifying, or supplementing the Contract Documents pursuant to paragraphs 3.5 and 3.6 of the General Conditions. The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents other than those listed above in this Article 7. The Contract Documents may only be amended, modified or supplemented as provided in paragraphs 3.5 and 3.6 of the General Conditions. City of Fayetteville Page 00500-9 Article 8. MISCELLANEOUS. 8.1. Terms used in the Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the General Conditions. 8.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.3. OWNER and CONTRACTOR each binds itself, it partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 8.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon stricken provision or part thereof with a valid and enforceable provision that comes as close as possible expressing the intention of the stricken provision. City of Fayetteville Page 00500-10 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed this Agreement in quadruplicate. One counterpart each has been delivered to OWNER and ENGINEER, and two counterparts have been delivered to CONTRACTOR. All portions of the Contract Documents have been signed, initialed, or identified by OWNER and CONTRACTOR or identified by ENGINEER on their behalf. This Agreement will be effective on Oc-f• 7 ,1997 (which is the Effective Date of the Agreement). OWNER: City of Fayetteville By: .� Ma or [CORPORATE SEAL] Attest Address for giving notices CONTRACTOR: B . 1/ (7 Y' Title (If OWNER is a public body, attach evidence of authority to sign and resolution or other documents authorizing execution of Agreement.) [CORPORATE SEAL] Attest Address for giving notices License No. Agent for service of process: (If CONTRACTOR is a corporation, attach evidence of authority to sign) City of Fayetteville Page 00500-11 Page 2 SPAFF REVIEW FORK th Conents: Budget Coordinator Acc unting Manager i/ hd/LL City Attorney Purchasing Officer ADA Coordinator Internal Auditor Reference Conents: Meeting Date 10 - 7_? % f CHANGE ORDEF DEC 3 01 ' 8 ------------- - (Instructions on reverse side) o._ PROJECT . i. DATE OF ISSUANCE ..... �2 �.. 8'.......... .EFFECTIVE DATE ........................................... OWNER OWNER's Contract No. . . q .. Z2,. !/.�........... CONTRACTOR .4�1!.M 41CAP1� ENGINEER ...(-mot. J..O ............... 't'11 e ............. You are directed to make the following changes in the Contract Documents. Description: Reason for Change Order: `t'q f �t�✓1 d- Qut.vli'4i ecj Attachments: (List documents supporting change) CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 344)'57t.) _.OD Q D0 Substantial Completion: 22 $ Ready for final payment: days or dates Net changes from pre ious Change Orders No. _ to No. _ Net change from previous Cha,ge Orders No. _ to No. $ ////AAll days Contract Price prior to this Change Order Contract Times prior to this Change Order !� ��0 r,� 0 $ ?44, Substantial Completion: Z� S Ready for final payment: S days orZ' Net Increase (decrease) of this Change Order Net Increase (decrease) of this Change Order days Contract Price with all approved Change Orders Contract Times with all approved Change Orders 3 q/ , 7 n $ (Y D Substantial Completion: ZZS Ready for final payment: days or da c RECOMME D D: By: Engineer (Aut zc ' • ture) Date: /2/Jo/9 APPROVED• By: Owner (Au hhorized Signature) Date: ACC2- Contractor By:(AuthSignature) Date: /Z/34/98 EJCDC No. 1910-8-B (1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America. c/Iu. 9z)-97 STAFF REVIEW FORM AGENDA REQUEST XXXX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Mayor's sianature. FROM: Wayne Ledbetter Enaineerina Public Works Name Division Department ACTION REQUIRED: Approval of Change Order 1 (reconciliation of quantities) to the contract for 20th Street and Drainage Improvements with APAC Arkansas Inc., McClinton -Anchor in the amount of $ 5,051.78. COST TO CITY: S 5,051.78 Cost of this Request 4470-9470-5809-00 Account Number 97031-0020 Project Number BUDGET REVIEW: rdi $ 400,000 Category/Project Budget S 357,956 Funds Used To Date S 42,044.00 Remaining Balance 20th Street Category/Project Name Street Improvements Program Name Sales Tax Fund xxxx Budgeted Item Budget Adjustment Attached CONTRACT/GRANT/LEASE REVIEW: Administrative Services Director GRANTING AGENCY: /?-3 -el9 Ac untir4 a er Date ADA Coordinator Date City Attorney Date ternal Auditor 17 Date Purchasing Officer Date STAFF RECOMMENDATION: Staff recommends that the Council approve the Change Order for reconciliation of quantities to the contract with McClinton -Anchor for the 20th Street and Drainage Improvements. rector nist5itive Mayor ices Director /L 2 9 9b Date /Z -51 - Date Date Date Cross Reference New Item: Yes Prey Ord/Res #: Orig Contract Date: FAYETTEVxA"_,LE THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTAL CORRESPONDENCE To: Mayor Fred Hanna Thru: Charles Venable, Public Works Director Jim Beavers, City Engineer From: Wayne Ledbetter, Enineerin/4. Date: September 29, 1998 RE: 20th Street and Drainage Improvements Change Order I (Reconciliation of Quantities) 20th Street is a boulevard with sixteen (16) foot wide paved sections (measured from back of curb to back of curb) and a sixteen (16) foot wide median. It intersects with Highway 71B and ends at the parking lot for the University of Arkansas Engineering Research Center. The pavement section is asphalt with concrete curb and gutter. There is a six (6) foot wide pedestrian sidewalk on each side of the street with a ten (10) foot greenspace between the walk and the curb. Additional improvements include a reinforced box culvert and a pipe culvert crossdrain with associated drainage work. An estimated amount of $ 400,000 was placed in the approved Capital Improvement Plan for this construction. The amount encumbered and spent for this project is $ 357,956. The construction contract with McClinton Anchor was $ 344,570.00. With the possibility of encountering some unknowns during construction, a 10% contingency of $ 34,457 was included for this project. As with many jobs, the actual quantities have varied from the estimated plan quantities. The actual quantities vs. plan quantities can be seen on the accompanying final estimate. This variation in dollars totals to an increase of $ 5,051.78. We are asking that the Mayor utilize a portion of the contingency and approve the accompanying change order for this amount. The Staff recommends that the Council approve the change order for reconciliation of quantities to the contract with McClinton Anchor. This amount is $ 5,051.78. This will increase the contract to a total of $ 349,621.78. FINAL ESTIMATE 20TH STREET & DRAINAGE IMPROVEMENTS FAYETTEVILLE, ARKANSAS DECEMBER 10. 1998 Plan Actual Item No. Item Quantity Unit Price Extended Quantity Extended 1 Clearing and Grubbing Trees 1.00 LS 15,000.00 15,000.00 1.00 15,000.00 2 Site Preparation 1.00 LS 24,000.00 24,000.00 1.00 24,000.00 3 Common Excavation 2,100.00 CY 3.80 7,980.00 1,975.90 7,508.42 4 Rock Excavation 100.00 CY 10.00 1,000.00 0.00 0.00 5 Compacted Embankment Subgrade Fill 1,500.00 CY 7.30 10,950.00 1,231.33 8,988.71 6 Undercut and Backfill 400.00 CY 11.10 4,440.00 1,491.00 16,550.10 7 Aggregato Base Course 1,500.00 TN 11.00 16,500.00 1,605.85 17,664.35 8 ACHM Surface Course (Type 2) 300.00 TN 37.00 11,100.00 298.00 11,026.00 9 ACHM Binder Course (Type 2) 600,00 TN 36.00 21,600.00 596.00 21,456.00 10 Concrete Median 35.00 SY 35.00 1,225.00 35.00 1,225.00 11 ACHM Surface Course w/concrete patching 250.00 SY 33.00 8,250.00 118.20 3,900.60 12 Erosion Control 1.00 LS 9,500.00 9,500,00 1.00 9,500.00 13 18 -inch Reinforced Concrete Pipe 4.00 LF 80.00 320.00 0.00 0.00 14 30 -inch Reinforced Concrete Pipe 345.00 LF 42.00 14,490.00 330.00 13,860.00 15 36 -inch Reinforced Concrete Pipe 100.00 LF 53.00 5,300.00 97.50 5,167.50 16 Drop Inlet Extensions (4 ft) 3.00 EA 450.00 1,350.00 3.00 1,350.00 17 Drop Inlet Extensions (8 ft) 2.00 EA 750.00 1,500.00 2.00 1,500.00 18 30 -inch Flared End Section w/Curtain Wall 1.00 EA 700.00 700.00 1.00 700.00 19 36 -inch Flared End Section w/Curtain Wall 1.00 EA 1,000.00 1,000.00 1.00 1.000.00 20 Type 'C' Drop Inlets (on RCB) 2.00 EA 1,500.00 3,000.00 2.00 3,000.00 21 Type'C' or'MO' Drop Inlets 3.00 EA 1,600.00 4,800.00 3.00 4,800.00 22 Junction Box or 5 ft Dia. 'MO' Box 1.00 EA 1,800.00 1,800.00 1.00 1,800.00 23 4 ft X 4 ft Area Drop Inlet 1.00 EA 1,900.00 1,900.00 1.00 1,900.00 24 RCB w/ headwall and wingwalls 95.00 CY 440.00 41,800.00 98.00 43,120.00 25 Access Ramps 2.00 EA 275.00 550.00 2.00 550.00 26 Fencing 300.00 LF 5.00 1,500.00 536.00 2,680.00 27 4 Ft Bottom Ear -them Drainage Ditch 275.00 LF 9.40 2,585.00 275.00 2,585.00 28 Stone Rip Rap 450.00 CY 30.00 13,500.00 523.00 15.690.00 29 6 Ft Bottom Earthem Drainage Ditch 450.00 LF 19.80 8,910.00 312.00 6,177.60 30 Concrete Sidewalk 1,050.00 SY 20.00 21,000.00 1,122.00 22,440.00 31 Guard Rail 50.00 LF 60.00 3,000.00 0.00 0.00 32 Maintenance of Traffic 1.00 LS 12,500.00 12,500.00 1.00 12,500.00 33 Seeding and Mulching 1.50 AC 5,800.00 8,700.00 1.50 8,700.00 34 Planting Trees 2.00 EA 500.00 1,000.00 0.00 0.00 35 Transplanting Trees 2.00 EA 500.00 1,000.00 0.00 0.00 36 Concrete Curb and Gutter 3,000.00 LF 7.25 21,750.00 2,930.00 21,242.50 37 8' PVC C900(DR 14) or DI Water Line 160.00 LF 85.00 13,600.00 190.00 16,150.00 38 Fire Hydrant Assembly • . 1.00 EA 4,400.00 4,400.00 0.85 3,740.00 39 Ductile Iron Fittings 800.00 LB 5.50 4,400.00 800.00 4,400.00 40 8'x 8" Tapping Sleeve and Valve 2.00 EA 1.600.00 3,200.00 2.00 3,200.00 41 8' Gate Valve 1.00 EA 900.00 900.00 1.00 900.00 42 Reconstruct Type'C' Drop Inlet to JB 1.00 EA 1,500.00 1,500.00 1.00 1,500.00 43 Signs 20.00 SF 27.00 540.00 5.00 135.00 44 Adjust Manhole to Grade 1.00 EA 410.00 410.00 1.00 410.00 45 Adjust Water Valves to Grade 2.00 EA 210.00 420.00 2.00 420.00 46 4 -inch PVC Conduit (Schedule 40) 400.00 LF 10.00 4,000.00 548.50 5,485.00 47 Pavement Marking (Arrows) 2.00 EA 350.00 700.00 2.00 700.00 48 Trench Excavation System 1.00 LS 5,000.00 5,000.00 1.00 5,000.00 Totals $344,570.00 349 621.78 i DATE 'REPARED BY WORK PAPER NO. CITF AYETTEVILLF 1 12 13 14 11 I I i 4TTL ! E 'ENDOR NO. 07470 _fl HAZIE OO RDIE MCCLINTON-ANCHOR ATTN JAMES COLE PO BOX 1367 FAYETTEVILLE AR 72702 Each Package Must Be I d Exactly As Shown Here City of Fayetteville, Arkansas DATE 10/20/97 PURCHASE ORDER # 0053992 FOB FAYETTEVILLE TERMS 0/00/00 580 30 DAYS Unit Description and Unit Price TOTALS Item No. Oty. of Issue Account Number 1 1.00 JO RECONSTRUCTION CONTRACT #617 ( 4470 9470 &(D 5osi �6 74/7:L/ SHIP TO: ENGINEERING/DRAFT NG CITY OF FAYETTEVH.LE 113 W MOUNTAIN FAYETTEVILLE AR 72701 20TH ST & DRAINAGE 344570.000 344570.00 5809 00 97031 20) CZSO qe Ip 7g.qq 1Li3 LEDBETTER, W BUNN, D D DEPARTMENT VERIFICATION � TE RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY $ A/P VERIFICATION BY Purchase Order Total: 344,570.00 ADDITIONAL APPROVAL CHECK# DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PURCHASING VERIFICATION PRICE CHANGE VERIFICATION I PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ RETURN CHECK TO TOTAL PYMT(S) $ S D COPY TO BALANCE $ . ` DEPT. WHEN COMPLETE DELIVER TO ACCTS. PAYABLE PAYCVR Pay Reque st Number City of Fayetteville 20th Street & Drainage Improvements 5 & FINAL Original Contract Approved Current Contract Amount Change Amount: Orders: $344,570.00 $0.00 $344,570.00 Bid # 97-23 Construction Period: N/A thru N/A Total Work to Date: $349,621.78 Date of Estimate: 11/25 Materials On Hand: Less Material Used: $0.00 $0.00 Submitted By: McClinton -Anchor Division of APAC Arkansas Subtotal: $349,621.78 The Contractor certifies that: (1) title to all Work, materials and a ui ment incorporated in the Work, or otherwise listed in or covered by this and all previous Pay Less Retainage Estimates will pass to the Owner at time of payment free and clear of all liens, claims, �security 0% of Total Work) $0.00 interests and encumbrances (except such as are covered by Bond acceptable !to Owner indemnifying Owner against any such lien, claim, security interest or !encumbrance), and (2) all Work covered by this Day Estimate is in accordance with Ithe Contract Documents and not defective. Amount Due: $349.621.78 Less Previous Payments: ($327,122.79) /! Z Signature and Date Due and Payable, this Period: $22,498.99 ' I Apprpved By: ' City of Fa etteville ! Sig lure Date FD •4-539`? 1''o;- '?lo31-azo C E0VEDD NOV 2 51998 Page 1 48TH -1 Bid Item Description -- Unit Unit — - Price Plan Qty Plan $ Prev -- Qty This Est Qty To Date $ Earned To Date I Clearing & Grubbing Trees LS $15,000.00 I $15,000.00 1.00 0.00 1.00 $15,000.00 2 Site Preparation LS $24,000.00 I $24,000.00 1.00 0.00 1.00 $24,000.00 3 Common Excavation CY $3.80 2100 $7,980.00 1975.90 0.00 1975.90 $7,508.42 4 Rock Excavation CY $10.00 100 $1,000.00 0.00 0.00 0.00 $0.00 5 Compacted Embankment - 12" Subgrade Fill CY $7.30 1500 $10,950.00 1231.33 0.00 1231.33 $8,988.71 6 Undercut & Backfill CY $11.10 400 $4,440.00 1491.00 0.00 1491.00 $16,550.10 7 Aggregate Base Course (under pvmt, sun. sewer) TON $11.00 1500 $16,500.00 1605.85 0.00 1605.85 $17,664.35 8 ACHM Surface Course (Type 2) TON $37.00 300 $11,100.00 298.00 0.00 298.00 $11,026.00 9 ACHM Binder Course (Type 2) TON $36.00 600 $21,600.00 596,00 0.00 596.00 $21,456.01 10 Concrete Median SY $35.00 35 $1,225.00 35.00 0.00 35.00 $1,225.00 II ACHM Surface course w/concrele (Patching) SY $33.00 250 $8,250.00 118.20 0.00 118.20 $3,900.60 12 Erosion Control LS $9,500.00 I $9,500.00 1.00 0.00 1.00 $9,500.00 13 18 -inch RCP LF $80.00 4 $320.00 0.00 0.00 0.00 $0.00 14 30 -inch RCP LF LF $42.00 345 $14,490.00 330.00 0.00 330.00 $13,860.00 IS 36 -inch RCP LF $53.00 100 $5,300.00 97.50 0.00 97.50 $5,167.50 16 Drop Inlet Extensions (4 ft) EA $450.00 3 $1,350.00 3.00 0.00 3.00 $1,350.00 17 Drop Inlet Extensions (8 ft) EA $750.00 2 $1,500.00 2.00 0.00 2.00 $1,500.00 18 30 -inch FES w/Curtain Wall EA $700.00 I $700.00 1.00 0.00 1.00 $700.00 19 36 -inch FES w/Curtain Wall EA $1,000.00 I $1,000.00 1.00 0.00 1.00 $1,000.00 20 Type 'C' Drop Inlets (on RCB) EA $1,500.00 2 $3,000.00 2.00 0.00 2.00 $3,000.00 21 Type 'C' or 'MO' Drop Inlets EA $1,600.00 3 $4,800.00 3.00 0.00 3.00 $4,800.00 22 Junction Box or 5 ft. Dia. 'MO' Box EA $1,800.00 1 $1,800.00 1.00 0.00 1.00 $1,800.00 23 4 ft. x 4 ft.Area Drop Inlet EA $1,900.00 1 $1,900.00 1.00 0.00 1.00 $1,900.00 24 Reinf. Box Culvert w/headwall & wingwalls CY $440.00 95 $41,800.00 98.00 0.00 98.00 $43,120.OC 25 Access Ramps EA $275.00 2 $550.00 2.00 0.00 2.00 $550.00 26 Fencing LF $5.00 300 $1,500.00 536.00 0.00 536.00 $2,680.00 27 4 ft. Bottom Earthen Drainage Ditch LF $9.40 275 $2,585.00 275.00 0.00 275.00 $2.585.00 28 Stone Rip Rap CY $30.00 450 $13,500.00 523.00 0.00 523.00 $15,690.00 29 6 ft. Bottom Earthen Drainage Ditch LF $19.80 450 $8,910.00 300.00 12.00 312.00 $6,177.60 30 Concrete Sidewalk SY $20.00 1050 $21,000.00 1122.00 0.00 1122.00 $22,440.00 31 Guard Rail LF $60.00 50 $3,000.00 0.00 0.00 0.00 $0.00 32 Maintenance of Traffic LS $12,500.00 1 $12,500.00 1.00 0.00 1.00 $12,500.00 33 Seeding and Mulching AC $5,800.00 1.5 $8,700.00 1.50 0.00 1.50 $8,700.00 34 Planting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 35 Transplanting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 Page 1 48TH -1 Bid Item Description Unit Unit --Plan Price Q Y Qty Plan $ Prev Qty This Est Qty Q Y To Date $ Earned To Date 36 Concrete Curb and Gutter LF $7.25 3000 $21,750.00 2930.00 0.00 2930.00 $21,242.50 37 8" PVC C900 (DR 14) or D.I. Water Line LF $85.00 160 $13,600.00 190.00 0.00 190.00 $16,150.00 38 Fire Hydrant Assembly EA $4,400.00 I $4,400.00 0.75 0.10 0.85 $3,740.00 39 Ductile Iron Fittings LBS $5.50 800 $4,400.00 800.00 0.00 800.00 $4,400.00 40 8" x 8" Tapping Sleeve & Valve EA $1,600.00 2 $3,200.00 2.00 0.00 2.00 $3,200.00 41 8" Gate Valve EA $900.00 I $900.00 1.00 0.00 1.00 $900.00 42 Reconstruct Type 'C' Drop Inlet to Junction Box EA $1,500.00 I $1,500.00 1.00 0.00 1.00 $1,500.00 43 Signs SF $27.00 20 $540.00 5.00 0.00 5.00 $135.00 44 Adjust Manhole to Grade EA $410.00 I $410.00 1.00 0.00 1.00 $410.00 45 Adjust Water Valves to Grade EA $210.00 2 $420.00 2.00 0.00 2.00 $420.00 46 4 -inch PVC Conduit (Schedule 40) LF $10.00 400 $4,000.00 548.50 0.00 548.50 $5,485.00 47 Pavement Marking (Arrows) EA $350.00 2 $700.00 2.00 0.00 2.00 $700.00 48 Excavation Safety LS $5,000.00 I $5,000.00 1.00 0.00 1.00 $5,000.00 $344,570.00 $349,621.78 101.5% Page 2 CITY of FAYETTEVLLE. ARKANSAS DUPLICATE CHECK NO. 239750 DATE INVOICE NO. DESCRIPTION AMOUNT 9/29/1998 NUMBER 4 20th Street & Drainage Improvements 164,506.39 rPAI[ OCT 2 6 199 CHECK AMOUNT $164,506.39 78 CITY of FAYETTEVILLE FAYETTEVILLE FAYEEVILLE,ARKANSAS GENERAL FUND MCIVOY BANK FWD, AA®m� 81-87/829 DETACH HERE FOR YOUR RECORDS CHECK NO. 239750 VOID IF NOT ASHED 10/26/1998 60 DAYS IN PAY TO THE ORDER OF * * * * * 164506 DOLLARS AND 39 CENTS $164,506.39 E McClinton -Anchor 4IABLE PO Box 1367 Fayetteville AR 72702 O -N G TABLE LE L_ PtONLNGOTIABLE II. 2 39 ? 5011 1:08 29008 ? 21!: 484 1984411'06 PURCHASE ORDER # :AYETTEVILLE. © E [EE NDOR NO. 07470 MCCLINTON-ANCHOR ATTN JAMES COLE PO BOX 1367 FAYETTEVILLE AR 72702 Each Package Must Be ed Exactly As Shown Here City of Fayetteville, Arkansas DATE 10/20/97 0053992 FOB FAYETTEVILLE TERMS 0/00/00 580 30 DAYS Unit Description and tern No. City. of Account Number Unit Price TOTALS Issue 1 1.00 JO RECONSTRUCTION 20TH ST & DRAINAGE 344570.000 344570.00 CONTRACT #617 ( 4470 9470 5809 00 97031 l'5 1 Sic ii A1 c21.2 ;ji7— /c� -HP TO: ENGINEERING/DRAFTING CITY OF FAYEr1EVII.LE 113 W MOUNTAIN FAY.ETI'EVILLE AR 72701 LEDBE7TER, W BUNN, D 'ARTMENT VERIFICATION ;EWED 'T HEAD APPROVAL DUNTTO PAY VERIFICATION 3CHASING VERIFICATION CE CHANGE VERIFICATION APP9WED BY PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ "URN CHECK TO TOTAL PYMT(S) $ 1D COPY TO BALANCE $ WHEN COMPLETE DELIVER TO ACCTS. PAYABLE 20) Purchase Order Total: ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER .00 PAYCVR Pay Request Number Ity o ayettevllle 20th Street & Drainage Improvements 4 Original Contract Amount: Approved Change Orders: Current Contract Amount: $344,570.00 0.00 $344,570.00 Bid # 97-23 q ; / Construction Period: 7/1 thru 9/4 Total Work to Date: $3502357 Date of Estimate: 9/8 Materials On Hand: Less Material Used: $0.00 $0.00 Submitted By: McClinton -Anchor Division of APAC Arkansas Subtotal: $3502-57 The Contractor certifies that: (1) title to all Work, materials and equipment incorporated in the Work, or otherwise listed in or covered by this and all previous Pay Less Retainage 7 Estimates will pass to the Owner at time of payment free and clear of all liens, claims, 10% of Total Work ..DAt3' security interests and encumbrances (except such as are covered by Bond acceptable to Owner indemnifying Owner against any such lien, claim, security interest or encumbrance), and (2) all Work covered by this Pay Estimate is in accordance with Amount Due: $35032&&7 - _________the Contract Documents and not defective. Less Previous Payments: ($162,616.40) Signature and Date Due and Payable, this �J; 1 Period: $x87-, -7p747 roved By: City of Fayetteville si natur and Date Page 1 HL�C EI V (C SEP081 'lucr,Q._ L Bid Item Description Unit Unit Price Plan Qty Plan $ Prev Qty This Est Qty To Date $ Earned To Date I Clearing & Grubbing Trees LS $15,000.00 I $15,000.00 1.00 0.00 1.00 $15,000.00 2 Site Preparation LS $24,000.00 1 $24,000.00 0.60 0.40 1.00 $24,000.00 3 Common Excavation CY $3.80 2100 $7,980.00 1975.90 0.00 1975.90 $7,508.42 4 Rock Excavation CY $10.00 100 $1,000.00 0.00 0.00 0.00 $0.00 5 Compacted Embankment - 12" Subgrade Fill CY $7.30 1500 $10,950.00 1231.33 0.00 1231.33 $ 89,7.1 6 Undercut & Backfill CY $11.10 400 $4,440.00 1369.00 1,36-.8 f /' Z L01"/4i/ :49 7 Aggregate Base Course (under pvtnt, stm. sewer) TON $11.00 1500 $16,500.00 1034.26 571.59 1605.85 $17,664.35 8 ACHM Surface Course (Type 2) TON $37.00 300 $11,100.00 0.00 298.00 298.00 $11,026.00 ACHM Binder Course (Type 2) TON $36.00 600 $21,600.00 0.00 596.00 596.00 $21,456.00 .0 Concrete Median SY $35.00 35 $1,225.00 0.00 35.00 35.00 $1,225.00 I 1 ACHM Surface course w/concrete (Patching) SY $33.00 250 $8,250.00 100.00 18.20 118.20 $3,900.60 12 Erosion Control LS $9,500.00 I $9,500.00 0.60 0.40 1.00 $9,500.00 13 18 -inch RCP LF $80.00 4 $320.00 0.00 0.00 0.00 $0.00 14 30 -inch RCP LF LF $42.00 345 $14,490.00 330.00 0.00 330.00 $13,860.00 15 36 -inch RCP LF $53.00 100 $5,300.00 97.50 0.00 97.50 $5,167.50 16 Drop Inlet Extensions (4 ft) EA $450.00 3 $1,350.00 0.00 3.00 3.00 $1,350.00 17 Drop Inlet Extensions (8 ft) EA $750.00 2 $1,500.00 0.00 2.00 2.00 $1,500.00 18 30 -inch FES w/Curtain Wall EA $700.00 I $700.00 0.70 0.30 1.00 $700.00 19 36 -inch FES w/Curtain Wall EA $1,000.00 I $1,000.00 0.70 0.30 1.00 $1,000.00 20 Type 'C' Drop Inlets (on RCB) EA $1,500.00 2 $3,000.00 0.00 2.00 2.00 $3,000.00 21 Type'C' or'MO' Drop Inlets EA $1,600.00 3 $4,800.00 0.50 2.50 3.00 $4,800.00 22 Junction Box or5 ft. Dia.'MO' Box EA $1,800.00 I $1,800.00 0.50 0.50 1.00 $1,800.00 23 4 ft. x 4 ft.Area Drop Inlet EA $1,900.00 I $1,900.00 1.00 0.00 1.00 $1,900.00 '!4 Rcinf. Box Culvert w/headwall & wingwalls CY $440.00 95 $41,800.00 70.00 28.00 98.00 $43,120.00 15 Access Ramps EA $275.00 2 $550.00 0.00 2.00 2.00 $550.00 26 Fencing LF $5.00 300 $1,500.00 0.00 536.00 536.00 $2,680.00 27 4 ft. Bottom Earthen Drainage Ditch LF $9.40 275 $2,585.00 195.00 80.00 275.00 $2,585.00 28 Stone Rip Rap CY $30.00 450 $13,500.00 0.00 523.00 523.00 $15,690.00 29 6 ft. Bottom Earthen Drainage Ditch LF $19.80 450 $8,910.00 240.00 60.00 300.00 $5,940.00 30 Concrete Sidewalk SY $20.00 1050 $21,000.00 0.00 1122.00 1122.00 $22,440.00 31 Guard Rail LF $60.00 50 $3,000.00 0.00 0.00 . 0.00 $0.00 32 Maintenance of Traffic LS $12,500.00 I $12,500.00 0.60 0.40 1.00 $12,500.00 33 Seeding and Mulching AC $5,800.00 1.5 $8,700.00 0.00 1.50 1.50 $8,700.00 34 Planting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 35 Transplanting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 Page 1 Unit LF LF EA Unit Price $7.25 $85.00 $4,400.00 Plan Qty 3000 160 1 Plan $ $21,750.00 $13,600.00 $4,400.00 Prev Qty 250.00 160.00 0.75 This Est 2680.00 30.00 Qty ... To Date 2930.00 190.00 J.on'o'75- $ Earned To Date $21,242.50 $16 Bid Item Description 36 37 Concrete Curb and Gutter 8" PVC C900 (DR 14) or D.I. Water Line Fire Hydrant Assembly 38 LBS $5.50 800 $4,400.00 800.00 0.00 800.00 $4,400.00 39 Ductile Iron Fittings EA EA $1,600.00 $900.00 2 1 $3,200.00 $900.00 0.00 1.00 2.00 0.00 2.00 1.00 $3,200.00 $900.00 40 8" x 8" Tapping Sleeve & Valve 8" Gate Valve Reconstruct Type 'C' Drop Inlet to Junction Box 41 EA $1,500.00 1 $1,500.00 1.00 0.00 1.00 $1,500.00 42 43 Signs SF $27.00 20 $540.00 0.00 5.00 5.00 $135.00 EA $410.00 I $410.00 0.00 1.00 1.00 $410.00 44 45 Adjust Manhole to Grade EA LF $210.00 $10.00 2 400 $420.00 $4,000.00 0.00 0.00 2.00 , "%O 2.00 56 7t ? IJ+ Adjust Water Valves to Grade 46 4 -inch PVC Conduit (Schedule 40) EA $350.00 2 $700.00 0.00 2.00 2.00 $700.00 47 Pavement Marking (Arrows) LS $5,000.00 1 $5,000.00 1.00 0.00 1.00 $5,000.00 48 Excavation Safety $344,570.00 101. % Page 2 ciri of FAYETTEVILLE, ARKANSAS DUPLICATE CHECK NO. 235750 DATE INVOICE NO. DESCRIPTION AMOUNT 7/16/1998 REQUEST #3 Reconstruction 20th St. Drainage 74,895.86 7/12/1998 56754 Constr. materials -Sewer .30 t.PA1D JUL2? X99 CHECK AMOUNT $75,014.16 126 CITY of FAYETTEVILLE FAYETTEVILLE FAYETTEVILLE,ARKANSAS GENERAL FUND MGLROY BANK FMUw�. Nlan•� 81-87/629 PAY TO THE ORDER OF E McClinton -Anchor PO Box 1367 Fayetteville AR 72702 L_ DETACH HERE FOR YOUR RECORDS CHECK NO. 7/27/1998 235750 VOID IF NOT CASHED IN 60 DAYS .............................................. ******75014 DOLLARS AND 16 CENTS $75,014.16 II■ 23575011' i:0a 290087 2': 4841984411'06 FAYETTEVILLE nU C HASCE Ool DoIE VENDOR NO. 07470 MCCLINTON-ANCHOR ATTN JAMES COLE PO BOX 1367 FAYETTEVILLE AR 72702 Each Package Must Be. Marked Exactly As Shown Here City of Fayetteville, Arkansas DATE 10/20/97 PURCHASE ORDER # 0053992 FOB FAYETTEVILLE TERMS 0/00/00 580 30 DAYS Unit Item No. Qty. of Description and Issue Account Number Unit Price TOTALS 1 ' V 1.00 JO RECONSTRUCTION 1LA 89c CONTRACT #617 ( 4470 9470 SHIP TO: ENGINEIItING/DRAFTING CITY OF FAYE TEVII,LE 113 W MOUNTAIN FAYETTEVILLE AR 72701 LEDBETlER, W BUNN., D DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY NP VERIFICATION 20TH ST & DRAINAGE 5809 00 97031 7I9f2ZaQ PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPY TO A'J'HOVED BY 344570.000 344570.00 20) Purchase Order Total: 344,570.0( ADDITIONAL APPROVAL CHECK# DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCES DEPT. WHEN COMPLETE DELIVER TO ACCTS. PAVARI F PAYCVR Pay_ Request Number City of Fayetteville 20th Street & Drainage Improvements 3 -__ Original Contract Amount: $344,570.00 -_ — 0.00 _ Current Contract Amount: $344,570.00 Bid # 97-23 Total Work to Date: $180,684.89 Construction Period: 4/14 thru 6/30 Materials On Hand: $0.00 Date of Estimate: 7/16 Less Material Used: $0.00 Subtotal: $180.684.89 Submitted By: McClinton -Anchor Division of APAC Arkansas The Contractor certifies that: (1) title to all Work, materials and equipment incorporated in the Work, or otherwise listed in or covered by this and all previous Pay Less Retainage Estimates will pass to the Owner at time of payment free and clear of all liens, claims, (10% of Total Work $18,068.49 34457 security interests and encumbrances (except such as are covered by Bond acceptable to Owner indemnifying Owner against any such lien, claim, security interest or encumbrance), and (2) all Work covered by this Pay Estimate is in accordance with Amount Due: $162.616.40 the Contract Documents and not defective. Less Previous Payments: ($87,720.54) 7 Signature and Date Due and Payable, this Period: $74,895.86 Approved By: City of Fa etteville ;/,/ lqg ____ Signature a Date __ ____ _____________ Page 1 ECEIIVE JUL 1619,9 yO-4'S3??? Bid Unit Plan Plan Prev This Qty $ Earned Item Description Unit Price Qty $ Qty Est To Date To Date I Clearing & Grubbing Trees LS $15,000.00 I $15,000.00 1.00 0.00 1.00 $15,000.00 2 Site Preparation LS $24,000.00 I $24,000.00 0.30 0.30 0.60 $14,400.00 3 Common Excavation CY $3.80 2100 $7,980.00 0.00 1975.90 1975.90 $7,508.42 4 Rock Excavation CY $10.00 100 $1,000.00 0.00 0.00 0.00 $0.00 5 Compacted Embankment - l2" Subgrade Fill CY $7.30 1500 $10,950.00 0.00 1231.33 1231.33 $8,988.71 6 Undercut & l3ackfill CY $11.10 400 $4,440.00 0.00 1369.00 1369.00 $15,195.90 7 Aggregate Base Course (under pvtnt, stn. sewer) TON $11.00 1500 $16,500.00 176.07 858.19 1034.26 $11,376.86 ACHM Surface Course (Type 2) TON $37.00 300 $11,100.00 0.00 0.00 0.00 $0.00 ACHM Binder Course (Type 2) TON $36.00 600 $21,600.00 0.00 0.00 0.00 $0.00 10 Concrete Median SY $35.00 35 $1,225.00 0.00 0.00 0.00 $0.00 II ACHM Surface course w/concrete (Patching) SY $33.00 250 $8,250.00 5.00 95.00 100.00 $3,300.00 12 Erosion Control LS $9,500.00 I $9,500.00 0.30 0.30 0.60 $5,700.00 13 18 -inch RCP LF $80.00 4 $320.00 0.00 0.00 0.00 $0.00 14 30 -inch RCP LF LF $42.00 345 $14,490.00 271.00 59.00 330.00 $13,860.00 15 36 -inch RCP LF $53.00 100 $5,300.00 97.50 0.00 97.50 $5,167.50 16 Drop Inlet Extensions (4 ft) EA $450.00 3 $1,350.00 0.00 0.00 0.00 $0.00 17 Drop Inlet Extensions (8 ft) EA $750.00 2 $1,500.00 0.00 0.00 0.00 $0.00 18 30 -inch FES w/Curtain Wall EA $700.00 1 $700.00 0.00 0.70 0.70 $490.00 19 36 -inch FES w/Curtain Wall EA $1,000.00 I $1,000.00 0.00 0.70 0.70 $700.00 20 Type 'C' Drop Inlets (on RCB) EA $1,500.00 2 $3,000.00 0.00 0.00 0.00 $0.00 21 Type 'C' or 'MO' Drop Inlets EA $1,600.00 3 $4,800.00 0.00 0.50 0.50 $800.00 22 Junction Box or 5 ft. Dia. 'MO' Box EA $1,800.00 I $1,800.00 0.00 0.50 0.50 $900.00 23 4 ft. x 4 ft.Area Drop Inlet EA. $1,900.00 I $1,900.00 0.00 1.00 1.00 $1,900.00 4 Reinf. Box Culvert w/headwall & wingwalls CY„ $440.00 95 $41,800.00 60.00 10.00 70.00 $30,800.00 25 Access Ramps EA $275.00 2 $550.00 0.00 0.00 0.00 $0.00 26 Fencing LF $5.00 300 $1,500.00 0.00 0.00 0.00 $0.00 27 4 ft. Bottom Earthen Drainage Ditch LF $9.40 275 $2,585.00 140.00 55.00 195.00 $1,833.00 28 Stone Rip Rap CY $30.00 450 $13,500.00 0.00 0.00 0.00 $0.00 29 6 ft. Bottom Earthen Drainage Ditch LF $19.80 450 $8,910.00 0.00 240.00 240.00 $4,752.00 30 Concrete Sidewalk SY $20.00 1050 $21,000.00 0.00 0.00 0.00 $0.00 31 Guard Rail LF $60.00 50 $3,000.00 0.00 0.00 0.00 $0.00 32 Maintenance of Traffic LS $12,500.00 I $12,500.00 0.30 0.30 0.60 $7,500.00 33 Seeding and Mulching AC $5,800.00 1.5 $8,700.00 0.00 0.00 0.00 $0.00 •34 Planting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 35 Transplanting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 Page 1 Bid Unit Plan Plan Prev This Qty $ Earned Item Description Unit Price Qty $ Qty Est To Date To Date 36 Concrete Curb and Gutter LF $7.25 3000 $21,750.00 0.00 250.00 k: : 250.00 $1,812.50 37 8" PVC C900 (DR 14) or D.1. Water Line LF $85.00 160 $13,600.00 160.00 k;. 0.00 160.00 $13,600.00 38 Fire Hydrant Assembly EA $4,400.00 1 $4,400.00 0.75 0.00 0.75 $3,300.00 39 Ductile Iron Fittings LBS $5.50 800 $4,400.00 0.00 800.00 800.00 $4,400.00 40 8" x 8" Tapping Sleeve & Valve EA $1,600.00 2 $3,200.00 0.00 0.00 0.00 $0.00 41 8" Gate Valve EA $900.00 1 $900.00 0.00 1.00 1.00 $900.00 42 Reconstruct Type'C' Drop Inlet to Junction Box EA $1,500.00 I $1,500.00 0.00 1.00 1.00 $1,500.00 L Signs SF $27.00 20 $540.00 0.00 0.00 0.00 $0.00 --,4 Adjust Manhole to Grade EA $410.00 I $410.00 0.00 0.00 0.00 $0.00 45 Adjust Water Valves to Grade EA $210.00 2 $420.00 0.00 0.00 0.00 $0.00 46 4 -inch PVC Conduit (Schedule 40) LF $10.00 400 $4,000.00 0.00 0.00 0.00 $0.00 47 Pavement Marking (Arrows) EA $350.00 2 $700.00 0.00 0.00 0.00 $0.00 48 Excavation Safety LS $5,000.00 I $5,000.00 0.70 0.30 1.00 $5,000.00 $344,570.00 $180,684.89 52.4% Page 2 r - FAYETTEVILLE VENDOR NO. 07470 MCCLINTON-ANCHOR ATTN JAMES COLE PO BOX 1367 FAYETTEVILLE AR 72702 Each Package Must E rked PURCHASE ORDER # Exactly As Shown Here City of Fayetteville, Arkansas 0053992 DATE 10/20/97 FOB FAYETTEVILLE TERMS 0/00/00 580 30 DAYS Unit Description and Issue Item No. Oty. of Account Number Unit Price TOTALS 1 1.00 JO RECONSTRUCTION CONTRACT #617 ( 4470 9470 &Lp r7.43 'OI (oB_ 20TH ST & DRAINAGE 344570.000 344570.00 5809 00 97031 20) 6ZLLP Eka SHIP TO: ENGINEERING/DRAFTING CITY OF FAYEITEV1LLE 113 W MOUNTAIN FAYETTEVILLE AR 72701 LEDBETTER, W BUNN, D DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY A/P VERIFICATION PURCHASING VERIFICATION PRICE CHANGE VERIFICATION �Q RETURN CHECK SEND COPY TO �r JLAI\ L k DEPT. WHEN COMPLETE D Purchase Order Total: ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $ ELIVER TO ACCTS. PAYABLE PAYCVR Pay Request Number 2 Cy of Fa etteville 20th Street & Drainage Improvements Original Contract Amount: Approved Change Orders: $344,570.00 0.00 Current Contract Amount: $344,570.00 Bid # 97-23 Construction Period: 2/9 thru 4/14 Total Work to Date: $97,467.27 Materials On Hand: $0.00 Date of Estimate: 4/7 Less Material Used: $0.00 Submitted By: McClinton -Anchor Division of APAC Arkansas Subtotal: $97.467.27 The Contractor certifies that: (1) title to all Work, materials and equipment incorporated in the Work, or otherwise listed in or covered by this and all previous Pay Less Retainage Estimates will pass to the Owner at time of payment free and clear of all liens, claims, (10% of Total Work ($9,746.73) 34457 security interests and encumbrances (except such as are covered by Bond acceptable to Owner indemnifying Owner against any such lien, claim, security interest or encumbrance), and (2) all Work covered by this Pay Estimate is in accordance with Amount Due: $87.720.54 the Contract Documents and not defective. Less Previous Payments: ($37,061.86) Signature and Date Due and Payable, this Period: $50,658.68 Approved By: City of Fa etteville Signatu and e Page 1 APR 2P1�`c� "LZ � -??D. 53gR2- -hDJ.?5%D31-oa2� Bid Unit Plan Plan Prev This Qty $ Earned Item Description Unit Price Qty $ Qty Est To Date To Date I Clearing & Grubbing Trees LS $15,000.00 1 $15,000.00 1.00 0.00 1.00 $15,000.00 2 Site Preparation LS $24,000.00 I $24,000.00 0.00 0.30 0.30 $7,200.00 3 Common Excavation CY $3.80 2100 $7,980.00 0.00 0.00 0.00 $0.00 4 Rock Excavation CY $10.00 100 $1,000.00 0.00 0.00 0.00 $0.00 5 Compacted Embankment - 12" Subgrade Fill CY $7.30 1500 $10,950.00 0.00 0.00 0.00 $0.00 6 Undercut & Backfill CY $11.16 400 $4,440.00 0.00 0.00 0.00 $0.00 7 Aggregate Base Course (under pvmt, stm. sewer) TON $11.00 1500 $16,500.00 32.00 144.07 176.07 $1,936.77 8 ACHM Surface Course (Type 2) TON $37.00 300 $11,100.00 0.00 0.00 0.00 $0.00 ACHM Binder Course (Type 2) TON $36.00 600 $21,600.00 0.00 0.00 0.00 $0.00 10 Concrete Median SY $35.00 35 $1,225.00 0.00 0.00 0.00 $0.00 11 ACHM Surface course w/concrete (Patching) SY $33.00 250 $8,250.00 0.00 5.00 5.00 $165.00 12 Erosion Control LS $9,500.00 t $9,500.00 0.13 0.17 0.30 $2,850.00 13 18 -inch RCP LF $80.00 4 $320.00 0.00 0.00 0.00 $0.00 14 30 -inch RCP LF LF $42.00 345 $14,490.00 114.00 157.00 271.00 $11,382.00 15 36 -inch RCP LF $53.00 100 $5,300.00 97.50 0.00 97.50 $5,167.50 16 Drop Inlet Extensions (4 ft) EA $450.00 3 $1,350.00 0.00 0.00 0.00 $0.00 17 Drop Inlet Extensions (8 ft) EA $750.00 2 $1,500.00 0.00 0.00 0.00 $0.00 18 30 -inch FES w/Curtain Wall EA $700.00 1 $700.00 0.00 0.00 0.00 $0.00 19 36 -inch FES w/Curtain Wall EA $1,000.00 1 $1,000.00 0.00 0.00 0.00 $0.00 20 Type 'C' Drop Inlets (on RCB) EA $1,500.00 2 $3,000.00 0.00 0.00 0.00 $0.00 21 Type'C' or'MO' Drop Inlets EA $1,600.00 3 $4,800.00 0.00 0.00 0.00 $0.00 22 Junction Box or 5 ft. Dia. 'MO' Box EA $1,800.00 1 $1,800.00 0.00 0.00 0.00 $0.00 23 4 ft. x 4 ft.Area Drop Inlet EA $1,900.00 1 $1,900.00 0.00 1.00 1.00 $1,900.00 " t Reinf. Box Culvert w/headwall & wingwalls CY $440.00 95 $41,800.00 0.00 60.00 60.00 $26,400.00 5 Access Ramps EA $275.00 2 $550.00 0.00 0.00 0.00 $0.00 26 Fencing LF $5.00 300 $1,500.00 0.00 0.00 0.00 $0.00 27 4 ft. Bottom Earthen Drainage Ditch LF $9.40 275 $2,585.00 0.00 140.00 140.00 $1,316.00 28 Stone Rip Rap CY $30.00 450 $13,500.00 0.00 0.00 0.00 $0.00 29 6 ft. Bottom Earthen Drainage Ditch LF $19.80 450 $8,910.00 0.00 0.00 0.00 $0.00 30 Concrete Sidewalk SY $20.00 1050 $21,000.00 0.00 0.00 0.00 $0.00 31 Guard Rail LF $60.00 50 $3,000.00 0.00 0.00 0.00 $0.00 32 Maintenance of Traffic LS $12,500.00 1 $12,500.00 0.00 0.30 0.30 $3,750.00 33 Seeding and Mulching AC $5,800.00 1.5 $8,700.00 0.00 0.00 0.00 $0.00 34 Planting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 35 Transplanting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 Page 1 Bid Unit Plan Plan Prev This Qty $ Earned Item Description Unit Price Qty $ Qty Est To Date To Date 36 Concrete Curb and Gutter LF $7.25 3000 $21,750.00 0.00 0.00 0.00 $0.00 37 8" PVC C900 (DR 14) or D.I. Water Line LF $85.00 160 $13,600.00 0.00 160.00 160.00 $13,600.00 38 Fire Hydrant Assembly EA $4,400.00 I $4,400.00 0.00 0.75 0.75 $3,300.00 39 Ductile Iron Fittings LBS $5.50 800 $4,400.00 0.00 0.00 0.00 $0.00 40 8" x 8" Tapping Sleeve & Valve EA $1,600.00 2 $3,200.00 0.00 0.00 0.00 $0.00 41 8" Gate Valve EA $900.00 1 $900.00 0.00 0.00 0.00 $0.00 42 Reconstruct Type 'C' Drop Inlet to Junction Box EA $1,500.00 1 $1,500.00 0.00 0.00 0.00 $0.00 43 Signs SF $27.00 20 $540.00 0.00 0.00 0.00 $0.00 44 Adjust Manhole to Grade EA $410.00 1 $410.00 0.00 0.00 0.00 $0.00 45 Adjust Water Valves to Grade EA $210.00 2 $420.00 0.00 0.00 0.00 $0.00 46 4 -inch PVC Conduit (Schedule 40) LF $10.00 400 $4,000.00 0.00 0.00 0.00 $0.00 47 Pavement Marking (Arrows) EA $350.00 2 $700.00 0.00 0.00 0.00 $0.00 48 Excavation Safety LS $5,000.00 1 $5,000.00 0.00 0.70 0.70 $3,500.00 $344,570.00 .$97,467.27 28.3% Page 2 ACCOU'JT NUMBER 1 - AMOUNT '1:30( OO:' /`;o BANK OF FAYETTEVILLE FAYETTEVILLE. ARKANSAS 81 161 829 PAY TO THE ORDER OF 0002957 DATE REFERENCE AND RETURN INVOICE AMOUNT DISCOUNT NET AMOUNT • t CITY OF FAYETTEVILLE, FAYETTEVILLE, AR THIS CHECK MUST BE PRESENTED WITHIN 60 DAYS FROM DATE CITY OF FAYETTEVILLE ,. FAYETTEVILLE, AR CAPITAL IMPROVEMENTS CONSTRUCTION FUND #447 CASH CODE #4447 fft.C:t.1.11 .� II....AI :10 r I•' CI i:3 o x :1. '1 i cl :y C'Z j.. •v:1..I..I. No. 000295 ±: :) ! ':3 t31...1 AIRS Pi NI Ch T DATE NET AMOUNT :1. t; `.1."' ::; ''15, a.,::37,061.86 PURCHASE ORDER # FAYETTEVILLE VENDOR NO. 07470 FU COIL LL OI DDE MCCLINTON-ANCHOR ATTN JAMES COLE PO BOX 1367 FAYETTEVILLE AR 72702 Each Package Must Bi ked Exactly As Shown Here City of Fayetteville, Arkansas DATE 10/20/97 0053992 FOB FAYETTEVILLE TERMS 0/00/00 580 30 DAYS Unit Description and Item No. Qty. of Unit Price TOTALS Account Number Issue 1 1.00 JO RECONSTRUCTION CONTRACT #617 ( 4470 9470 4/179fr17.9 20TH ST & DRAINAGE Ot-QG SHIP TO: ENGINEERING/DRAFTING CITY OF FAYETTEVII.LE 113 W MOUNTAIN FAYETTEVILLE AR 72701 LEDBETTER, W B UNN, D DEPARTMENT VERIFICATION RECEIVED DEPT HEAD APPROVAL AMOUNT TO PAY A/P VERIFICATION $ . 1, C-) (o l 5809 00 97031 r APPROVED BY PURCHASING VERIFICATION PRICE CHANGE VERIFICATION RETURN CHECK TO SEND COPY TO DEPT COPY 344570.000 344570.00 20) Purchase Order Total: ADDITIONAL APPROVAL CHECK # DOES NOT MEET PURCHASING POLICY CONTRACT PAYMENT OTHER PROJECT # THIS PAYMENT $ PREVIOUS PAYMENT(S) $ TOTAL PYMT(S) $ BALANCE $ PAYCVR Pay Re uest Number 1 y of Fayetteville Original Contract Amount: $344,570.00 20th Street & Drainage Improvements Approved Change Orders: $0.00 _____- Current Contract Amount: $344,570.00 Bid#923 97-23 Total Work to Date: $50 Construction Period: 1/5 thru 2/9 Materials On Hand: $1,072.34 Date of Estimate: 2/23 Less Material Used. $0.00 Subtotal: Submitted By: McClinton -Anchor Division of APAC Arkansas 11 The Contractor certifies that: (1) title to all Work, materials and equipment incorporated in the Work, or otherwise listed in or covered by this and all previous Pay Less Retainage Estimates will passtghe Owner at time of payment free and clear of all liens, claims, 10% of Total Work $4;4.298 34457 security interptcand icumbrances (except such as are covered by Bond acceptable to Owne4emnifyingwner against any such lien, claim, security interest or encu rance , and (2/all Work covered by this Pay Estimate is in accordance with Amount Due: the ontract Docume is and not defective. Less Previous Payments: $0.00 Signature an Data Due and Payable, this Period: $40,258.88 Approved By: City of Fa etteville SI atur d Date FEB 2.71 Page 1 20TH -1 Bid Unit Plan Plan Prev This Qty $ Earned Item Description Unit Price Qty $ Qty Est To Date To Date 1 Clearing & Grubbing Trees LS $15,000.00 I $15,000.00 0.00 1.00 1.00 $15,000.00 • 2 Site Preparation LS $24,000.00 I $24,000.00 0.00 0.00 0.00 $0.00 3 Common Excavation CY $3.80 2100 $7,980.00 0.00 0.00 0.00 $0.00 4 Rock Excavation CY $10.00 100 $1,000.00 0.00 0.00 0.00 $0.00 5 Compacted Embankment - 12" Subgrade Fill CY $7.30 1500 $10,950.00 0.00 0.00 0.00 $0.00 6 Undercut & Backfill CY $11.10 400 $4,440.00 0.00 0.00 0.00 $0.00 7 Aggregate Base Course (under pvmt, stm. sewer) TON $11.00 1500 $16,500.00 0.00 32.00 32.00 $352.00 8 ACHM Surface Course (Type 2) TON $37.00 300 $11,100.00 0.00 0.00 0.00 $0.0° 9 ACHM Binder Course (Type 2) TON $36.00 600 $21,600.00 0.00 0.00 0.00 $0.0 10 Concrete Median SY $35.00 35 $1,225.00 0.00 0.00 0.00 $0.00 11 ACHM Surface course w/concrete (Patching) SY $33.00 250 $8,250.00 0.00 0.00 0.00 $0.00 12 Erosion Control LS $9,500.00 I $9,500.00 0.00 D&9'�Z.ip _Q Sb't 13 18 -inch RCP LF $80.00 4 $320.00 0.00 0.00 0.00 $0.00 14 30 -inch RCP LF LF $42.00 345 $14,490.00 0.00 114.00 114.00 $4,788.00 15 36 -inch RCP LF $53.00 100 $5,300.00 0.00 97.50 97.50 $5,167.50 16 Drop Inlet Extensions (4 ft) EA $450.00 3 $1,350.00 0.00 0.00 0.00 $0.00 17 Drop Inlet Extensions (8 ft) EA $750.00 2 $1,500.00 0.00 0.00 0.00 $0.00 18 30 -inch FES w/Curtain Wall EA $700.00 1 $700.00 0.00 0.00 0.00 $0.00 19 36 -inch FES w/Curtain Wall EA $1,000.00 1 $1,000.00 0.00 0.00 0.00 $0.00 20 Type 'C' Drop Inlets (on RCB) EA $1,500.00 2 $3,000.00 0.00 0.00 0.00 $0.00 21 Type 'C' or 'MO' Drop Inlets EA $1,600.00 3 $4,800.00 0.00 0.00 0.00 $0.00 22 Junction Box or 5 ft. Dia. 'MO' Box EA $1,800.00 I $1,800.00 0.00 0.00 0.00 $0.00 23 4 ft. x 4 ft.Area Drop Inlet EA $1,900.00 1 $1,900.00 0.00 0.00 0.00 $0.00 24 Reinf. Box Culvert w/headwall & wingwalls CY $440.00 95 $41,800.00 0.00 0.00 0.00 25 Access Ramps EA $275.00 2 $550.00 0.00 0.00 0.00 $0.01 26 Fencing LF $5.00 300 $1,500.00 0.00 0.00 0.00 $0.00 27 4 ft. Bottom Earthen Drainage Ditch LF $9.40 275 $2,585.00 0.00 0.00 0.00 $0.00 28 Stone Rip Rap CY $30.00 450 $13,500.00 0.00 0.00 0.00 $0.00 29 6 ft. Bottom Earthen Drainage Ditch LF $19.80 450 $8,910.00 0.00 0.00 0.00 $0.00 30 Concrete Sidewalk SY $20.00 1050 $21,000.00 0.00 0.00 0.00 $0.00 31 Guard Rail LF $60.00 50 $3,000.00 0.00 0.00 0.00 $0.00 32 Maintenance of Traffic LS $12,500.00 I $12,500.00 0.00 0.00 0.00 $0.00 33 Seeding and Mulching AC $5,800.00 1.5 $8,700.00 0.00 0.00 0.00 $0.00 34 Planting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 35 Transplanting Trees EA $500.00 2 $1,000.00 0.00 0.00 0.00 $0.00 Page 1 1OTH-1 Bid Unit Plan Plan Prev This Qty $ Earned Item Description Unit Price Qty $ Qty Est To Date To pate 36 Concrete Curb and Gutter LF $7.25 3000 $21,750.00 0.00 0.00 0.00 $0.00 37 8" PVC C900 (DR 14) or D.I. Water Line LF $85.00 160 $13,600.00 0.00 160.00 160.00 $13,600.00 38 Fire Hydrant Assembly EA $4,400.00 I $4,400.00 0.00 0.00 0.00 $0.00 39 Ductile Iron Fittings LBS $5.50 800 $4,400.00 0.00 0.00 0.00 $0.00 40 8" x 8" Tapping Sleeve & Valve EA $1,600.00 2 $3,200.00 0.00 0.00 0.00 $0.00 41 8" Gate Valve EA $900.00 l $900.00 0.00 0.00 0.00 $0.00 42 Reconstruct Type 'C' Drop Inlet to Junction Box EA $1,500.00 l $1,500.00 0.00 0.00 0.00 $0.00 43 Signs SF $27.00 20 $540.00 0.00 0.00 0.00 $0.00 44 Adjust Manhole to Grade EA $410.00 1 $410.00 0.00 0.00 0.00 $0.( 45 Adjust Water Valves to Grade EA $210.00 2 $420.00 0.00 0.00 0.00 $0.00 46 4 -inch PVC Conduit (Schedule 40) LF $10.00 400 $4,000.00 0.00 0.00 0.00 $0.00 47 Pavement Marking (Arrows) EA $350.00 2 $700.00 0.00 0.00 0.00 $0.00 48 Excavation Safety LS $5,000.00 1 $5,000.00 0.00 0.00 0.00 $0.00 4 $344,570.00 $33.037-50- 12.7' Page 2 STAFF REVIEW FORM o AGENDA REQUEST //zf 7 XXXX CONTRACT REVIEW GRANT REVIEW For the Fayetteville City Mayor's signature. FROM: Wayne Ledbetter�/V( Engineering Public Works • Name Division Department ACTION REQUIRED: Approval of Change Order 1 (reconciliation of quantities) to the contract for 20th Street and Drainage Improvements with APAC Arkansas Inc., McClinton -Anchor in the amount of $ 5,051.78. COST TO CITY: S 5,051.78 S 400,000 20th Street Cost of this Request Category/Project Budget Category/Project Name 4470-947O-5809-00 S 357,956 Street Improvements Account Number Funds Used To Date Program Name 97031-0020 S 42,044.00 Sales Tax Project Number Remaining Balance Fund N,. BUDGET REVIEW: xxxx Budgeted Item Budget Adjustment Attached xti Budget C" rdinatol Administrative Services Director CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:_ L ouA J 36 -gg Ac unti a er Date ADA Coordinator City Attorney Date / Thru: Charles Venable, Public Works Director Jim Beavers, City Enginee From: Wayne Ledbetter, Engineering Date: September 29, 1998 RE: 20th Street and Drainage Improvements Change Order 1 (Reconciliation of Quantities) ' 1 20th Street is a boulevard with sixteen (16) foot wide paved sections (measured from back of curb to back of curb) and a sixteen (16) foot wide median. It intersects with Highway 71B and ends at the parking lot for the University of Arkansas Engineering Research Center. The pavement section is asphalt with concrete curb and gutter. There is a six (6) foot wide pedestrian sidewalk on each side of the street with a ten (10) foot greenspace between the walk and the curb. Additional improvements include a reinforced box culvert and a pipe culvert crossdrain with associated drainage work. An estimated amount of $ 400,000 was placed in the approved Capital Improvement Plan for this construction. The amount encumbered and spent for this project is $ 357,956. The construction contract with McClinton Anchor was $ 344,570.00. With the possibility of encountering some unknowns during construction, a 10% contingency of $ 34,457 was included for this project. As with many jobs, the actual quantities have varied from the estimated plan quantities. The actual quantities vs. plan quantities can be seen on the accompanying final estimate. This variation in dollars totals to an increase of $ 5,051.78. We are asking that the Mayor utilize a portion of the contingency and approve the accompanying change order for this amount. The Stafrrecommends that the Council approve the change order for reconciliation of quantities to the contract with McClinton Anchor. This amount is $ 5,051.78. This will increase the contract to a total of $ 349,621.78. I Clearing and Grubbing Trees 1.00 LS 15,000.00 15,000.00 1.00 15,000.00 2 Site Preparation 1.00 LS 24,000.00 24,000.00 1.00 24,000.00 3 Common Excavation 2,100.00 CY 3.80 7,980.00 1,975.90 7,508.42 4 Rock Excavation 100.00 CY 10.00 1,000.00 0.00 0.00 5 Compacted EmbankmentSubgrade Fill 1,500.00 CY 7.30 10,950.00 1,231.33 8,988.71 6 Undercut and Backfill 400.00 CY 11.10 4,440.00 1,491.00 16,550.10 • 7 Aggregate Base Course 1,500.00 TN 11.00 16,500.00 1,605.85 17,664.35 8 ACHM Surface Course (Type 2) 300.00 TN 37.00 11,100.00 298.00 11,026.00 9 ACHM Binder Course (Type 2) 600.00 TN 36.00 21,600.00 596.00 21,456.00 10 Concrete Median 35.00 SY 35.00 1,225.00 35.00 1,225.00 11 ACHM Surface Course w/concrete patching 250.00 SY 33.00 8,250.00 118.20 3,900.60 4 '>, 12 Erosion Control 1.00 LS 9,500.00 9,500.00 1.00 9,500.00 13 18 -inch Reinforced Concrete Pipe 4.00 LF 80.00 320.00 0.00 0 00 14 30 -inch Reinforced Concrete Pipe 345.00 LF 42.00 14,490.00 330.00 13,860.00 15 36 -inch Reinforced Concrete Pipe 100.00 LF 53.00 5,300.00 97.50 5,167.50 16 Drop Inlet Extensions (4 ft) 3.00 EA 450.00 1,350.00 3.00 1,350.00 17 Drop Inlet Extensions (8 ft) 2.00 EA 750.00 1,500.00 2.00 1,500.00 18 30 -inch Flared End Section w/Curtain Wall 1.00 EA 700.00 700.00 1.00 700.00 / 19 36 -inch Flared End Section wlCurtain Wall 1.00 EA 1,000.00 1,000.00 1.00 .1,000,00 20 Type 'C' Drop Inlets (on RCB) 2.00 EA 1,500.00 3,000.00 2.00 3,000.00 21 Type'C'or'MO' Drop Inlets 3.00 EA 1,600.00 4,800.00 3.00 4,800.00 22 Junction Box or 5 ft Dia. 'MO' Box 1.00 EA 1,800.00 1,600.00 1.00 1,800.00 23 4 ft X 4 ft Area Drop Inlet 1.00 EA 1,900.00 1,900.00 1.00 1,900.00 24 RCB w/ headwall and wingwalls 95.00 CY 440.00 41,800.00 98.00 43,120.00 25 Access Ramps 2.00 EA 275.00 550.00 2.00 550.00 26 Fencing 300.00 LF 5.00 1,500.00 536.00 2,680,00 e 27 4 Ft Bottom Earthem Drainage Ditch 275.00 LF 9.40 2,585.00 275.00 2,585.00 28 Stone Rip Rap 450.00 CY 30.00 13,500.00 523.00 15,690.00 29 6 Ft Bottom Earthem Drainage Ditch 450.00 LF 19.80 8,910.00 312.00 6,177.60 30 Concrete Sidewalk 1,050.00 SY 20.00 21,000.00 1,122.00 22,440.00 • - 31 Guard Rail 50.00 LF 60.00 3,000.00 0.00 0.00 32 Maintenance of Traffic 1.00 LS 12,500.00 12,500.00 1.00 12,500.00 33 Seeding and Mulching 1.50 AC 5,800.00 8,700.00 1.50 8,700.00 34 Planting Trees 2.00 EA 500.00 1,000.00 0.00 0.00 35 Transplanting Trees 2.00 EA 500.00 1,000.00 0.00 0.00 36 Concrete Curb and Gutter 3,000.00 LF 7.25 21,750.00 2,930.00 21,242.50 • 37 8' PVC C900(DR 14) or DI Water Line 160.00 LF 85.00 13,600.00 190.00 . 16,150.00 38 _ Fire Hydrant Assembly 1.00 EA 4,400.00 4,400.00 0.85 3,740.00 '-'(1 39 Ductile Iron Fittings 800.00 LB 5.50 4,400.00 800.00 4,400.00 40 8"x8" Tapping Sleeve and Valve 2.00 EA 1,600.00 3,200.00 2.00 3,200.00 41 8" Gate Valve 1.00 EA 900.00 900.00 1.00 900.00 42 Reconstruct Type 'C' Drop Inlet to JB 1.00 EA 1,500.00 1,500.00 1.00 1,500.00 • 43 Signs 20.00 SF 27.00 540.00 5.00 135.00 44 Adjust Manhole to Grade 1.00 EA 410.00 410.00 1.00 410.00 ® 45 Adjust Water Valves to Grade 2.00 EA 210.00 420.00 2.00 420.00 46 4 -inch PVC Conduit (Schedule 40) 400.00 LF 10.00 4,000.00 548.50 5,485.00 • 47 .. Pavement Marking (Arrows) 2.00 EA 350.00 700.00 2.00 700.00 48 Trench Excavation System 1.00 LS 5,000.00 5,000.00 1.00 5,000.00 r�q s.. Totals $344,570.00 $349.621.78 rye, qh�a. Im W OWNER's Contract No. ... �,/1..«,'..�(.........,...... �! CONTRACTOR C/ 4/en'!.' .^.-+LDr. ENGINEER 4 rt O r r ....e You are directed to make the following changes in the Contract Documents. Description: Reason for Change Order: Attachments: (List documents supporting change) o4' Quac c4t''h eS CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times $ 57D r Q Q Substantial Completion: 2 2� $ Ready for final payment: days or data Net changes from pre ious Change Orders No. _ to No. _ Net change from previous Ch ge Orders No. _ to No. _ Contract Price prior to this Change Order Contract Times prior to this Change Order $_q44 J70r� v / Substantial Completion: 2� ti S Ready for final payment: days or its Net Increase (decrease) of this Change Order $____________________ Net Increase (decrease) of this Change Order days Contract Price with all approved Change Orders Contract Times with all approved Change Orders / q J 7 �1 —� b2 O $ ' Substantial Completion: Z s Ready for final payment: ? dmc days or da e