HomeMy WebLinkAbout10-97 RESOLUTION..,_i.i.. r^•ra�'''+..:1�8hrsawc..:,. .. is ..
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y STAFF REVIEW FORM 'F s�/0%j
AGENDA REQUEST /�Jl� ( ' £aa-
XXXX CONTRACT REVIEW /p _:7 7
GRANT REVIEW
For the Fayetteville City Mayor's signature.
FROM:
Wayne Ledbetter h* Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of Amendment #1 to the Engineering Services for
Reconstruction of Old Missouri Rd. and Zion Rd. intersection with McClelland
Consulting Engineers, Inc. in the amount of $ 1,373.07.
COST TO CITY:
Old Missouri Rd./
S 1,373.07 S 571,819 Zion Rd. Intersection
Cost of this Request Category/Project Budget Category/Project Name
ssi,4o�
4470-9470-5809-00 S 5-69.0-64- Street Improvements
• Account Number Funds Used To Date Program Name
• -i
97027-0010 S 55 Sales Tax r
Project Number Remaining Balance Fund
�.. B ET EW: XXXx Budgeted It m Budget Adjustment Attached
Budget Coordinator Administrative se ices Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Acco ti M a r Date ADA Coordinator Date
Cy Attorney Date I ' ernal Auditor 5-86- Date
Purchasing Officer Date
STAFF REC aua�D a . Staff a:ecoaauaaen i.aao'. a.aac �.ounc3 approve the
amendment to the contract with McClelland Engineers, Inc. for engineering
services relating to Old Missouri Rd. and Zion Rd. intersection.
5/9q
Date Cross Reference
-S—i—�lrt New Item: Yes
Date
nn Ump Prev Ord/Res #: /O• -17
tor Date
Orig Contract Date:
Ct
O
O
[r]
1. Existing Conditions. Old Missouri Rd and Zion Rd are two-lane asphalt surface streets with
open ditches and shoulders. Zion lays east and west while Old Missouri lays northeast to
southwest and both converge to create a "Y' intersection. These streets typically have
stormwater runoff conveyed by the open ditches. They are both presently classified as collectors.
2. Proposed conditions. The Old Missouri Rd. and Zion Rd. intersection will be constructed
according to the City of Fayetteville's present pavement and drainage criteria. Old Missouri and
Zion Rd. will be planned as thirty -s=,: (36) foot (measured from back of curb to back of curb)
wide paved sections. These pavement sections will be planned for asphalt with concrete curb and
gutter. Additional improvements will include minor drainage construction. The intent of this
improvement is to create a safer intersection and improve the level of service for vehicular traffic.
An estimated amount of $ 571,819 is in the approved Capital Improvement
Plan for this project. The engineering services for this project is an estimated $ 68,380. These
services include all design and construction engineering along with geotechnical investigation
services. Other services included in this price are easement preparation and construction staking.
Due to negotiations with a property owner, the plans were revised and additional
engineering in the amount of $ 1,073.07 was required. Also, the health review fee of $ 300 for
the water line relocation is a reimbursable expense. These additional amounts total $ 1,373.07.
3. Staff Recommendation. The Staff recommends that the Mayor approve Amendment #1 for
Engineering Services with McClelland Engineers Inc., for additional engineering services relating
to the reconstruction of the Old Missouri Rd. and Zion Rd. intersection. This amount is
$ 1,373.07.
AMENDMENT #1 TO PURCHASE ORDER #0050839
AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS. INC
CONTRACT #585 (4470 9470 5809 0097027 10)
OLD MISSOURI ROAD & ZION ROAD INTERSECTION
This is an amendment to the Agreement for Engineering Services dated the 4th
day of February, 1997, between the City of Fayetteville, Arkansas, and
McClelland Consulting Engineers, Inc.. Additional costs have been incurred to:
1) revise the project drawings to add a sidewalk along the
Jacoway property as a result of the City's negotiations to
acquire right-of-way.
• Additional fee = $ 1,073.07
2) reimburse the engineer for the direct expense incurred by
obtaining Arkansas Department of Health review of the water
line relocation part of the plans/specifications.
• Direct expense = $ 300.00
TOTAL AMENDMENT AMOUNT = $ 1,373.07
CITY OF FAYETTEVILLE
Date:
Mayor
O 1 McCLELLAND CONSULTING ENGINEERS, INC.
Company
0
Date:
President
FOR OFFICE USE ONLY
Existing P.O. #
Contract# E- 11JN%ED
LIhN,�Y00:�31 �9
C:\data\96\962165AmendPURORD4-99:sr
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SCAN
RESOLUTION NO. SCANNED
�0
A RESOLUTION AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AN AGREEMENT WITH
McCLELLAND CONSULTING ENGINEERS, INC. FOR
ENGINEERING SERVICES FOR THE RECONSTRUCTION OF
THE OLD MISSOURI ROAD AND ZION ROAD
INTERSECTION, IN THE AMOUNT OF $68,380. PLUS A
CONTINGENCY AMOUNT OF $6,838.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1. That the City Council hereby authorizes the Mayor and City Clerk to
execute an agreement with McClelland Consulting Engineers, Inc. for engineering services for the
reconstruction of the Old Missouri Road and Zion Road intersection, in the amount of$68,380,
plus a contingency amount of$6,838. A copy of the agreement is attached hereto marked Exhibit
"A" and made a part hereof.
, ftft
f, ` PASSED AND APPROVED this 4th day of February , 1997.
r i APPROVED:
tiziy
44///444,-se------
red Hanna, Mayor
ATTEST.
By:
Traci Paul, City Clerk
EXHIBIT A
CITY OF FAYETTEVILLE
AGREEMENT FOR ENGINEERING SERVICES
STATE OF ARKANSAS
COUNTY OF WASHINGTON
This Agreement entered into and executed this 7 f 1, day of Fe b r e4 Q r / , 1997,
by and between the City of Fayetteville acting by and through its Mayor hereinafter called the
"OWNER" and McClelland Consulting Engineers, Inc. with offices in Fayetteville, Arkansas,
hereinafter called the "ENGINEER".
WITNESSETH:
Whereas, the "OWNER" is planning to reconstruct the intersection of Old Missouri Road and
Zion Road with a realignment of Zion Road and Old Missouri Road at their intersection for
future traffic projections; and Whereas the "OWNER'S" forces are fully employed on other
urgent work that prevents their early assignment to the aforementioned work; and Whereas,
the "ENGINEER'S" staff is adequate and well qualified and it has been determined that its
current work load will permit completion of the plans for the project on schedule;
Now therefore, it is considered to be in the best public interest for the "OWNER" to obtain
assistance of the "ENGINEER'S" organization in connection with said engineering services.
In consideration of the faithful performance of each party of the mutual covenants and
agreements set forth hereinafter, it is mutually agreed as follows:
FY96165:ENGAGR:REV1/17/97:jm/wj - 1
SECTION I - EMPLOYMENT OF ENGINEER
The "OWNER" agrees to employ the "ENGINEER" to perform, and the "ENGINEER" agrees
to perform, professional engineering services in connection with the project set forth in the
Sections to follow; and the "OWNER" agrees to pay and the "ENGINEER" agrees to accept,
as specified in the Sections to follow as full and final compensation for work accomplished
in the specified time.
SECTION II - DESCRIPTION OF THE PROJECT
Reconstruction of the intersection of Old Missouri Road and Zion Road. The streets are to
be designed to handle future traffic conditions, as both streets are presently designated as
Collectors, however Zion Road is to be planned as a future Minor Arterial. The streets are to
be planned for curb and gutter, sidewalks, drainage improvements meeting the "OWNER's"
present street, pavement and drainage design criteria. Roadway alignment, water and sewer
line relocations are included in the project scope.
SECTION III - INFORMATION & SERVICES
The "OWNER" will furnish any specifications, standards and other information which may
relate to the project including GPS survey data. Aerial mapping data will be provided, free
of charge, to the ENGINEER on magnetic media.
FY96165:ENGAGR:REV1/17/97:jm/wj -2
1
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SECTION IV - SERVICES TO BE FURNISHED BY THE "ENGINEER" DURING "DESIGN"
PHASE
The project will be designed and constructed to meet local street standards in accordance
with the "OWNER'S" pavement design and drainage criteria. Construction specifications shall
be based on "Standard Specifications for Highway Construction Edition 1996 of the AHTD"
and latest special provisions and City of Fayetteville Specifications, except that metric units
will not be used. The design concept with regard to street alignment, street cross section,
geometrics, detours, right-of-way, and utility relocation shall be submitted by the "ENGINEER"
and approved by the "OWNER" prior to beginning design work.
The "ENGINEER" shall provide all field survey data from field work for designing the project
and this shall be tied to the "OWNER'S" GPS control network.
The "ENGINEER" shall be responsible for obtaining, interpreting and evaluating geotechnical
data for pavement design and embankment stability.
The "ENGINEER" shall conduct preliminary design and prepare preliminary construction
limits, required right of way, ownership map, perform all needed stability analyses, design of
detours where needed, and preparation of maintenance of traffic plans detailing needed
signing and striping during construction, as well as for permanent application after the
completion of street construction.
The "ENGINEER" shall provide surveying, mapping, and related services as required to
prepare Right-of-Way/Easement documents for the "OWNER'S" use in acquisition activities.
FY96165:ENGAGR:REV1/17/97:jm/wj - 3
The "ENGINEER" shall furnish plans to all utility companies affected by the project and shall
conduct a coordination meeting among all affected utility companies to enable them to
develop utility agreements regarding any necessary utility relocations.
During the "design" phase of the project, the "ENGINEER" shall conduct final designs to
prepare construction plans and specifications including final construction details and
quantities, special provisions, cost estimates, make final design field inspection with
"OWNER", make any needed plan changes as a result of the final design field inspection and
all other work required to advertise and receive bids.
Prior to the start of construction, the "ENGINEER" shall establish benchmarks for elevation
control and tie layout work to Fayetteville's GPS and provide centerline construction reference
points/alignment at all PCs, PTs, and at a reasonable number of POTs for the proposed
roadway.
SECTION V - COORDINATION WITH "OWNER"
The "ENGINEER" shall hold conferences throughout the design of the project with
representatives of the "OWNER" to the end that the design, as perfected, shall have full
benefit of the "OWNER'S" knowledge and be consistent with the current policies and
construction practices of the "OWNER". The "OWNER" reserves the right to accept or reject
any or all plans, but this stipulation will not relieve the "ENGINEER" of responsibility for the
design of the project.
FY96165:ENGAGR:REV1/17/97:jm/wj -4
SECTION VI - OFFICE LOCATION FOR REVIEW OF WORK
Review of the work as it progresses under this Agreement shall be made at the "OWNER'S"
City Engineer's office.
SECTION VII - PRELIMINARY DESIGN SUBMISSION
The "ENGINEER" shall prepare a Preliminary Engineering Report to address the following key
issues:
A. Intersection geometry and Zion Road realignment for present and future traffic;
B. Utility locations and adjustments which will be required before, or in conjunction
with, construction; and
C. Preliminary Construction Cost Estimates.
The "ENGINEER" shall submit three (3) sets of preliminary plans for each submittal at 65
percent and 95 percent design stages and meet with the "OWNER'S" staff following each
submittal.
SECTION VIII - FINAL DESIGN SUBMISSION
The final submission for the construction contract shall consist of the following:
A. One (1) copy of all design calculations
B. The originals of all drawings, specifications and contract documents. All design
drawings on magnetic media shall be submitted on disks compatible with AutoCAD
Release 12 software.
FY96165:ENGAGR:REV1/17/97:jm/wj - 5
C. The estimated cost of construction and a detailed estimate of time in calendar days
required for completion of the contract.
D. Three (3) copies of the final plans for "OWNER'S" use.
SECTION IX - ENGINEER RESPONSIBILITY DURING "BIDDING" AND
"CONSTRUCTION" PHASES
During the "Bidding" phase of the project, the "ENGINEER" shall provide all engineering and
administrative services needed to obtain bids for the construction project, evaluate the bids,
and consult with and advise the "OWNER" as to the acceptability of the best bidder.
During the "Construction" phase of work, the "ENGINEER" shall provide administrative and
engineering services including resident construction observation services to determine
whether the Contractor has met the requirements of the design plans and specifications. The
"ENGINEER" shall review the Contractor's progress payment requests based on the actual
quantities of contract items completed and accepted, and shall make a recommendation to
the "OWNER" regarding payment.
SECTION X - SUBCONTRACTING
Subcontracting by the "ENGINEER" of any of the services provided herein, other than the
subcontract with (not applicable) as attached to this Agreement shall require prior approval
by the "OWNER".
FY96165:ENGAGR:REV1/17/97:jm/wj -6
SECTION XI - TIME OF BEGINNING AND COMPLETION
The "ENGINEER" shall begin work under this Agreement within ten (10) days of notice to
proceed and shall complete the plans for the construction contract within 120 calendar days.
The above completion time is predicated upon the fact that the "OWNER" will cause to be
processed approvals of interim work in an expeditious manner(5 working days per submittal).
SECTION XII - FEES AND PAYMENTS
A. Title I Services (Engineering Planning and Design Services Preceding
Construction).
The ENGINEER shall provide, as hereafter enumerated individually, design, bidding,
geotechnical, and easement preparation services for a total not-to-exceed cost of
$ 40,377.00 , including a total fixed fee of $ 4,127.00 .
1. "Design" Phase Services:
For, and in consideration of, the services to be rendered by the "ENGINEER", the
"OWNER" shall pay the "ENGINEER" on the basis of actual salary costs for work-
time directly connected with work chargeable to the project, plus payroll additives
and general overhead costs of 176% of direct labor costs, plus direct reimbursable
expenses associated with the project, plus a fixed fee which are payable as
follows:
FY96165:ENGAGR:REV1/17/97:jm/wj - 7
a) "Design" phase services, "surveying services", and preparation
of the Ownership•Map/Right-of-Way Plan Costs
not to exceed: $29,333.00
b) Fixed fee for "Design" services: $ 3,520.00
c) Engineering contract amount for "Design" phase
services not to exceed: $32,853.00
The basis of this upper limit and justification for the fee is contained in Appendix
"A" attached hereto. Adjustment of the upper limit may be made should the
"ENGINEER" establish and the "OWNER" agree that there has been or is to be a
significant change in scope, complexity or character of the services to be
performed; or if the "OWNER" decides to shorten the duration of work from the
time period specified in the Agreement for completion of work and such
modification warrants such adjustment.
Appendix "B" covers the classification of personnel and the salary rate for all
personnel anticipated to be assigned to this project by the "ENGINEER".
Final payment for Design services shall be made upon the "OWNER'S" approval
and acceptance with the satisfactory completion of the "Design" phase for the
project.
FY96165:ENGAGR:REV1/17/97:jm/wj - 8
•
•
2. "Bidding" Phase Services:
For "bidding" phase services rendered by the "ENGINEER", the "OWNER" shall
pay the "ENGINEER" on the basis of salary costs for work-time directly connected
with the project, plus payroll additives and general overhead costs of 176% of
direct labor costs, (plus direct reimbursable expenses associated with the project),
plus a fixed fee which are as follows:
a) "Bidding" phase services costs not to exceed: $ 960.00
b) Fixed fee for"Bidding" services: $ 117.00
c) Engineering contract amount for "Bidding"
phase services not to exceed: $1,077.00
Final payment for "Bidding" phase services shall be made upon the "OWNER'S"
approval and acceptance with the satisfactory completion of the "Bidding" phase
of the project.
3. "Geotechnical Investigation" Services:
For geotechnical investigative services associated with design, the "OWNER" shall
pay the "ENGINEER" on the basis of standard hourly rates and unit prices, not to
exceed $ 1,867.00 .
FY96165:ENGAGR:REV1/17/97:jm/wj -9
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4. "Easement Preparation" Services:
For "Easement preparation" services, the "OWNER" shall pay the "ENGINEER"
on the basis of salary costs for work-time directly connected with the project, plus
payroll additives and general overhead costs of 176% of direct labor costs, (plus
direct reimbursable expenses associated with the project), plus a fixed fee which
are as follows:
a) "Easement preparation" services costs not to exceed: $4,090
b) Fixed fee for "easement preparation" services: $490
c) Engineering Contract amount for "easement preparation"
services not to exceed: $4,580
Final payment for easement preparation services shall be made upon the
OWNER's approval and acceptance of the easement documents.
B. Title II Services (Construction Phase Services):
The ENGINEER shall provide, as hereafter enumerated individually, construction
phase and construction staking services for a total not-to-exceed cost of $ 28,003.00,
including a total fixed fee of $ 3,001.00 .
1. "Construction" Phase Services:
For "Construction" phase services rendered by the "ENGINEER", the "OWNER"
shall pay the "ENGINEER" on the basis of salary costs for work-time directly
FY96165:ENGAGR:REV1/17/97:jm/wj - 10
connected with the project, plus payroll additives and general overhead costs of
176% of direct labor costs,(plus direct reimbursable expenses associated with the
project), plus a fixed fee which are as follows:
a) "Construction " phase services costs not to exceed: $23,694.00
b) Fixed fee for"construction" phase services: $ 2,843.00
c) Engineering contract amount for "Construction"
phase services not to exceed $26,537.00
(based upon providing an average of 5 hrs/day of observation during an assumed
construction period not to exceed 180 calendar days)
Final payment for "Construction" phase services shall be made upon the
"OWNER'S" approval and acceptance with the satisfactory completion of the
"construction" phase of the project.
2. "Construction Staking" Services:
For "Construction Staking" services, if authorized in writing separately from this
Agreement, the "ENGINEER" shall establish roadway centerline rough grade
staking with offset staking on one side at 100-ft. stations, establish curb and gutter
staking on both sides at 100-ft. stations along tangents and 50-ft. stations along
curves, and perform drainage structures staking. This construction staking is to be
performed by the "ENGINEER" one time only, with additional staking to be the
FY96165:ENGAGR:REV1/17/97:jm/wj - 11
responsibility of the Contractor. For this work, the "OWNER" shall pay the
"ENGINEER" on the basis of.actual salary cost for work-time directly connected
with construction staking, plus payroll additives and general overhead costs of
176% of direct labor costs, plus direct reimbursable expenses, plus a fixed fee
payable as follows:
a) "Construction Staking" costs not to exceed: $1,308.00
b) Fixed fee for "construction staking": $ 158.00
c) Engineering contract amount for"construction
staking" services not to exceed $1,466.00
SECTION XIII - CHANGES
The "OWNER" may at any time, by written order, make changes within the general scope of
the contract in the work and services to be performed. If any such change causes an
increase or decrease in the cost of, or the time required for, performance of this contract, an
equitable increase or decrease shall be made in the upper limit contract amount, including fee
or time of required performance, or both, and the contract shall be modified in writing
accordingly.
Any claim by the "ENGINEER" for adjustment under this clause must be asserted with thirty
(30) days from the date of receipt by the "ENGINEER" of the notification of change; provided,
however, that the "OWNER", if it decides that the facts justify such action, may receive and
act upon any such claim asserted at any time prior to the date of final payment under this
FY96165:ENGAGR:REV1/17/97:jm/wj - 12
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contract. Failure to agree to any adjustment shall be cause for a dispute concerning a
question of.fact within the meaning of the clause of-this contract entitled SECTION XVII - •
MISCELLANEOUS PROVISIONS, (1) Dispute Resolutions. However, nothing in this clause
shall excuse the "ENGINEER" from proceeding with the contract as changed.
SECTION XIV - OWNERSHIP OF DOCUMENTS
All documents, including original drawings, disks of CADD drawings and cross sections,
estimates, specification field notes, and data are and remain the property of the "OWNER".
The "ENGINEER" may retain reproduced copies of drawings and copies of other documents.
SECTION XV - POSTPONEMENT OR CANCELLATION OF THE CONTRACT
It is understood that the "OWNER" will have the right to suspend or cancel the work at any
time.
A. Postponement - Should the "OWNER", for any reason whatsoever, decide to
postpone the work at any time, the "OWNER" will notify the "ENGINEER", who will
immediately suspend work. Should the "OWNER" decide during such suspension
not to resume the work, or should such suspension not be terminated within a
year, the work shall be canceled as hereinafter provided.
B. Cancellation - Should the "OWNER", for any reason whatsoever, decide to cancel
or to terminate the use of the "ENGINEER'S" service, the "OWNER" will give
written notice thereof to the "ENGINEER", who will immediately terminate the work.
If the "OWNER" so elects, the "ENGINEER" may be instructed to bring a
FY96165:ENGAGR:REV1/17/97:jm/wj - 13
reasonable stage of completion to those items whose value would otherwise be
lost. The,"ENGINEER" shall turn over all data, charts, survey notes, figures,
drawings and other records or information collected or produced hereunder
whether partial or complete. Upon such termination of the "ENGINEER'S"
services, the "ENGINEER" shall be paid on an proportional amount of the total fee,
less prior partial payments, based on the ratio of work done to the total amount of
work to be performed.
SECTION XVII - MISCELLANEOUS PROVISIONS
1. Dispute resolution - Any dispute concerning a question of fact in connection with
the work and having a financial value of $10,000, or less, shall be referred for
determination to the Mayor of the City of Fayetteville whose decisions in the matter
shall be final and conclusive. Disputes resulting from claims greater than $10,000
shall be subject to mediation.
2. Responsibility for Claims and Liability - The "ENGINEER" shall save harmless the
"OWNER" from all claim and liability due to its [the "ENGINEER'S"] activities, or
those subcontractors, its agents, or its employees during the time this contract is
in force.
3. General Compliance with Laws - The "ENGINEER" shall comply with all federal,
state and local laws and ordinances applicable to the work. It shall be a
professional engineer, licensed in the State of Arkansas.
FY96165:ENGAGR:REV1/17/97:jm/wj - 14
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4. Engineer's Endorsement - The "ENGINEER" shall endorse and recommend all
plans, specifications, estimates and engineering data finished by it. All design shall
be checked in accordance with accepted engineering practices. All plan quantities
shall be checked and verified.
SECTION XVIII - SUCCESSORS AND ASSIGNS
The "OWNER" and the "ENGINEER" each binds itself and its partners, successors,
executors, administrators, and assigns to the other party of this Agreement, except as above,
neither the "OWNER" nor the "ENGINEER" shall assign, sublet or transfer its interest in this
Agreement without written consent of the other. Nothing herein shall be construed as
creating any possible personal liability on the part of any officer or agent of any public body
which may be party hereto.
SECTION XIX - COVENANT AGAINST CONTINGENT FEES
The "ENGINEER" warrants that it has not employed or retained by company or person, other
than a bonafide employee working solely for the "ENGINEER", to solicit or secure this
contract, and that it has not paid or agreed to pay any company or person, other than a
bonafide employee working solely for the "ENGINEER", any fee, commission, percentage,
brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award
or making of this contract.
FY96165:ENGAGR:REV1/17/97:jm/wj - 15
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For breach or violation of this warranty, the "OWNER" shall have the right to annul this
contract without liability. •
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly
exeayted-ash gf,the date and year first herein written.
i A
CITY OF FAYETTEVILLE
By: /4/1"A44
ATTEST.
City Clerk
McCLELLAND CONSULTING ENGINEERS, INC.
By:
_LE:4:C %-, 047444c\-
ATTES : Vice President
/,
FY96165:ENGAGR:REV1/17/97:jm/wj - 16
APPENDIX A
PROJECT NAME:ZION RD.INTERSECTION
PROJECT MANAGER:WAYNE JONES
DATE BUDGET PREPARED:JAN.3,1996
•
HOURS BUDGETED FOR EACH DISCIPLINE
LINE TASK PROJ. PROJ. DESIGN ENGR. REG. SURV. DRFT. SR. JR. CONSTR.CONSTR. OTHER EXTENDED
NO. DESCRIPTION DIR. MGR. ENGR. TECH. SURV. CREW SUPV. DRFTMN.DRFTMN.CLERICA ENGR. OBSERV. DIR.EXP. COST
JO WAYNE LEE CRAIG HADLOCK 2-MAN RUNT PAT TOM JANE JIM DAYMON
1 SURVEYING
2 PLANNING FOR FIELD SURVEYS(OR AERIAL PHOTO.) 2.00 2.00 2.00 $288
3 NOTIFY UTILITY COMPANIES TO MARK THEIR FACILIT 1.00 $27
4 UTILITY COMPANIES TO MARK THEIR FACILITIES S0
5 EXECUTION OF FIELD SURVEYS(OR AERIAL PHOTO.)
6 FIELD WORK(OR AERIAL PHOTO.) - _ 32.00 $1,563
•
7 NOTE REDUCTION/DRAFTING OR AERIAL MAPPING 2.00 8.00 1.00 6371
8 'SUR INS:SUBTOTALS 0.00 4;00 :013 . .4:00 ' ' 8.000 0° XV ;00 0:00 4 '
9
10 GEOTECHNICAL INVESTIGATION •
11 PLANNING FOR GEOTECHNICAL INVESTIGATION 1.00 1.00 $117
12 EXECUTION OF GEOTECHNICAL INVESTIGATION
13 FIELD WORK _ 1,500.00 $1,500
14 LABORATORY WORK
15 REPORT 250.00 5250
SO
16 OEOTECHNICALISUBTOTALS'. :,' . r • '..i'' ].:.':. z:.MO 1' „ .. 00-D00 00010WW0:00WIM 00IR +0.00 0o t1.98Z
17
18 DESIGN PHASE SERVICES
19 PRE-DESIGN MEETING WITH OWNER 3.00 4.00 3.00 1.00 6788
-
20 SCHEDULING&BUDGETING FOR THE PROJECT 2.00 6222
21 IDENTIFY/LIST PROJECT COMPONENTS 2.00 $77
22 DEVELOP PROPOSED CRITERIA FOR COMPONENTS 1.00 4.00 6232
23 PRELIMINARY ENGR.REPORT W/COST ESTIMATES 17.00 46.50 2.00 17.00 10.00 45.00 $3,959 • ^ -
24 QA REVIEW OF PRELIMINARY ENGR.REPORT 1.00 10.00 S121
25 MTG.WITH OWNER TO DETERMINE PRECISE PROJE 3.00 3.00 3.00 10.00 $693
26 PRELIMINARY DESIGN
27 MINI-PLANS ,
28 cover sheet 0.50 6.00 5184
29 site grading/layout plan 2.00 16.00 6685
30 utilities plan 1.00 8.00 8.00 $689
31 site details(by name only) 0.50 s 4.00 $193
32 structural plan 1.00 6.00 16.00 6916
33 structural details(by name only) 0.50 4.00 6193 . -
34 plan&profile sheets(4 ea) 2.00 16.00 64.00 $2,525 -
35 cross-sections(3 ea) 0.50 8.00 18.00 18.00 . 61,523
36 marking&traffic control plans _ 8.00 8.00 6611
37 storm drainage plan _ 1.00 16.00 16.00 $1,131
38 landscaping plan 0.50 4.00 4.00 $302
39 OUTLINE SPECIFICATIONS 0.50 4.00 2.00 $246
40 PRELIMINARY COST ESTIMATE(S) 1.00 8.00 4.00 $519 .
41 PRELIMINARY EASEMENT PLAN 2.00 4.00 2.00 6.00 _ $540
42 PRELIMINARY PERMITTING PLAN - 0.50 2.00 1.00 $142
43 QA REVIEW OF PRELINIMARY DESIGN 2.00 8.00 _ 4.00 _ 4.00 _ 25.00 41,222
44 MTG.WITH OWNER TO REVIEW PRELIM.DESIGN _ 3.00 3.00 3.00 1.00 25.00 $734
45 DETAILED DESIGN
46 DRAWINGS a -
47 cover sheet 0.50 _ 1.00 $47
48 sitework/site plan 2.00 4.00 $229
49 sitework details 16.00 16.00 $1,222
50 utilities plan 1.00 8.00 8.00 $604
51 utility details 4.00 8.00 $373
52 structural plan 8.00 6.00 - 6535
53 structural details _ 12.00 _ 8.00 _ $680
54 plan&profile sheets(4 ea) 6.00 _ 8.00 8.00 $753
55 cross-sections(3 ea) 1.00 24.00 6696
OP6:OATA:962165:ZION2.WB2:WJ
APPENDIX A
PROJECT NAME:ZION RD.INTERSECTION
PROJECT MANAGER:WAYNE JONES
DATE BUDGET PREPARED:JAN.3,1996
HOURS BUDGETED FOR EACH DISCIPLINE
LINE TASK PROJ. PROJ. DESIGN ENGR. REG. SURV. DRFT. SR. JR. CONSTR.CONSTR. OTHER EXTENDED
NO. DESCRIPTION DIR. MGR. ENGR. TECH. SURV. CREW SUPV. DRFTMN.DRFTMN.CLERICA ENGR. OBSERV.DIR.EXP. COST
JQ WAYNE LEE CRAIG HADLOCK 2-MAN RUNT PAT TOM JANE JIM DAYMON
56 marking&traffic control plans 6.00 4.00 $340
57 storm drainage plan 8.00 8.00 $526
58 landscaping 4.00 4.00 $263
59 landscaping details 4.00 4.00 6263
60 DETAILED COST ESTIMATES 1.00 4.00 2.00 1.00 $333
61 PROJECT MANUAL -
62 front-end documents 1.00 8.00 8.00 $598
63 technical specifications 16.00 16.00 $1,039
64 QA REVIEW OF DETAILED DESIGN 4.00 6.00 4.00 4.00 50.00 61,312
65 RE-EVALUATE SCHEDULE&BUDGET 1.00 1.00 $189
66 MTG.WITH OWNER TO REVIEW DESIGN 3.00 3.00 3.00 - 1.00 50.00 6759
67 REVISIONS TO PLANS&SPECIFICATIONS 2.00 8.00 4.00 4.00 1.00 8752
68 SUBMITTALS TO REGULATORY AGENCIES _ 1.00 4.00 2.00 _ 2.00 150.00 $490
69 REVISIONS TO PLANS&SPECIFICATIONS 2.00 2.00 1.00 $158
70 DESION;SUBTOTAL .•.. C: ' :•, .:.,-22.00 65.00 :5Q 8.00. 5 8 00 044ft00 N8:6 1108.80 210.0600C y $3.541010•830,604i1ik
71
72 EASEMENT PREPARATION ASSISTANCE
73 FORMULATE OWNERSHIP MAP/EASEMENT PLAN 1.00 2.00 16.00 8.00 4.00 1.00 $1,085
74 PREPARE EASEMENT/ACQUISITION DOCUMENTS 1.00 2.00 8.00 32.00 16.00 $1,716
74A BOUNDARY SURVEYS 8.00 32.00 $1,780 EM?, ;. REPARATION25UBTOT, e- -
_t...:: e- e. !_�..1►.-.:' ssu�lo:cr ..,..r :1 8_:- -x2• ....?�.. i,; ._....�. ...�:•� v.'r_C .. ..:.u'
76
77 BIDDING SERVICES
78 ADVERTISE FOR BIDS 0.50 1.00 1.00 $104
79 BIDDING PERIOD 0.50 6.00 1.00 $296 -
80 OPEN BIDS 3.00 3.00 - - 2.00 10.00 $413
81 RE-EVALUATE SCHEDULE&BUDGET 0.50 0.50 $95
82 RECOMMEND AWARD OF CONTRACT 0.50 1.00 1.00 $104
83 ISSUE NOTICE OF AWARD TO CONTRACTOR 1.00 1.00 $65
84 BIDDING SUBTOTALS ,
o so. 5:00a1x oo;so.00 i, o:ooi pro ooaD:oto oa000t 6 :00 afaxlofM
85
86 CONSTRUCTIONISTAKIN�-' 3 .','•
30 5 '�:1$661$ ,
870 :' I:UO 8 00 1 12D.
88 CONSTRUCTION PHASE SERVICES _ . -
89 REVIEW BONDS/INSURANCE DOCUMENTS 0.50 2.00 6109
90 PRE-CONSTRUCTION CONFERENCE/NOTICE TO PR 3.00 1.00 5.00 3.00 $476
91 PROJECT ADMINISTRATION 4.00 8.00 8.00 16.00 30.00 $3,231
92 RESIDENT CONSTRUCTION OBSERVATION(SHRS/DA 660.00 $21,137
93 REVIEW SHOP DRAWINGS 8.00 2.00 $402
94 FINAL INSPECTION 4.00 4.00 4.00 $472
95 CONTRACT CLOSE-OUT/FINISH PUNCHLIST 4.00 1.00 4.00 $371
96 DISINFECTION,PERFORMANCE TESTING,START-UP 4.00 $128
97 PREPARE RECORD DRAWINGS 1.00 4.00 2.00 $212
98 CONSTRUCTION SUBTOTALS : ai ..t=4.00`!r "8:00 -A..28:00'37,Ato.00a.;1g0 00 i 44 0.00". -•000:00 0:007 iI 4.00te- i18,50 n '47:00 873:00 , 0`.00 i$28.537/4
99
100 ,
101 �TOTAL'"EFEOR _ 26:50 81 60 338.50. 2 40.00 fi 65.00 ?t 80:00 •l 8:06 108.00- 214i00 k87 601 50:OQ$ 87.Si00, 2;160 $613;381
OP6:DATA:962165:ZION2.W B2:W J
APPENDIX "B"
CITY OF FAYETTEVILLE
OLD MISSOURI ROAD-ZION ROAD INTERSECTION
SALARY RANGES
LOWER UPPER
END END
Principal Engineer $34.00 $45.00
Project Manager 22.00 35.00
Project Engineer 19.00 25.00
Design Engineer 13.50 19.00
Project Surveyor 13.00 22.00
Surveyor 10.00 15.00
Survey Crew (2 men) 18.00 22.00
Survey Crew (3 men) 25.00 30.00
CADD Technician 9.00 13.00
Clerical 7.00 11.00
Senior Engr. Tech. 16.50 19.50
Engineering Tech. 12.00 18.00
Chief Draftsman 15.00 20.00
Senior Draftsman 10.00 15.00
Junior Draftsman 6.50 10.00
Construction Engineer 15.00 22.00
Sr. Construction Observer 16.50 19.50
Jr. Construction Observer 12.00 18.00
FY96165:SALSKD:jm
rYl G.C EZLi9''D
STAFF REVIEW FORM //91
AGENDA REQUEST ak/42,v
XXXX CONTRACT REVIEW iO -'7
GRANT REVIEW
For the Fayetteville City Mayor ' s signature . MICROFILMED
FROM:
Wayne Ledbetter Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of Amendment #1 to the Engineering Services for
Reconstruction of Old Missouri Rd. and Zion Rd. intersection with McClelland
Consulting Engineers, Inc . in the amount of $ 1, 373 . 07 .
COST TO CITY:
Old Missouri Rd. /
$ 1, 373 .07 $ 571, 819 Zion Rd. Intersection
Cost of this Request Category/Project Budget Category/Project Name
53i.407
4470-9470-5809-00 $ 569, 0G4 Street Improvements
Account Number Funds Used To Date Program Name
14 97027-0010 $ 2175s Sales Tax
Project Number Remaining Balance Fund
B ET IEW: XXXX Budgeted It m Budget Adjustment Attached
1
vM
Budget Coordinator Administrative Ser ices Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Acco ti M a er Date ADA Coordinator Date
ti r 6 7 -6/c1 / 5- 7- %.
Ci y Attorney i Date I ernal Auditor -8 7 Date
Purchasing Officer Date
STAFF RECOMMENDATION: Staff recommends that the Council approve the
amendment to the contract with McClelland Engineers, Inc. for engineering
services relating to Old Missouri Rd. and Zion Rd. intersection.
tuag 6101
sion Hea (� Date Cross Reference
6-4-gil New Item: Yes
e artmentOvitifilv__
Dirreector 1Datee
V✓1 Ifn"hu'I Prey Ord/Res #: /0-r7
l
Admin' rative ervices Director79 Date
/(Alyy1/' ---. / Orig Contract Date:
May Dat
•
•
. . .
EAYETTEVILLE . .
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor Fred Hanna
Thru: Charles Venable, Public Works Director
Don Bunn, Assistant Public Works Director
Jim Beavers, City Engineer
From: Wayne Ledbetter, Engineering
Date: May 6, 1999
RE: Old Missouri Rd. and Zion Rd. Intersection
Amendment# 1 Engineering Services
1. Existing Conditions. Old Missouri Rd and Zion Rd are two-lane asphalt surface streets with
open ditches and shoulders. Zion lays east and west while Old Missouri lays northeast to
southwest and both converge to create a "Y" intersection. These streets typically have
stormwater runoff conveyed by the open ditches. They are both presently classified as collectors.
2. Proposed conditions. The Old Missouri Rd. and Zion Rd. intersection will be constructed
according to the City of Fayetteville's present pavement and drainage criteria. Old Missouri and
Zion Rd. will be planned as thirty-six(36)foot (measured from back of curb to back of curb)
wide paved sections. These pavement sections will be planned for asphalt with concrete curb and
gutter. Additional improvements will include minor drainage construction. The intent of this
improvement is to create a safer intersection and improve the level of service for vehicular traffic.
An estimated amount of$ 571,819 is in the approved Capital Improvement
Plan for this project. The engineering services for this project is an estimated $ 68,380. These
services include all design and construction engineering along with geotechnical investigation
services. Other services included in this price are easement preparation and construction staking.
Due to negotiations with a property owner, the plans were revised and additional
engineering in the amount of$ 1,073.07 was required. Also, the health review fee of$ 300 for
the water line relocation is a reimbursable expense. These additional amounts total $ 1,373.07.
3. Staff Recommendation. The Staff recommends that the Mayor approve Amendment#1 for
Engineering Services with McClelland Engineers Inc., for additional engineering services relating
to the reconstruction of the Old Missouri Rd. and Zion Rd. intersection. This amount is
$ 1,373.07.
AMENDMENT #1 TO PURCHASE ORDER #0050839
AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS, INC.
CONTRACT #585 (4470 9470 5809 0097027 10)
OLD MISSOURI ROAD & ZION ROAD INTERSECTION
This is an amendment to the Agreement for Engineering Services dated the 4'
day of February, 1997, between the City of Fayetteville, Arkansas, and
McClelland Consulting Engineers, Inc.. Additional costs have been incurred to:
1 ) revise the project drawings to add a sidewalk along the
Jacoway property as a result of the City's negotiations to
acquire right-of-way.
• Additional fee = $ 1 ,073.07
2) reimburse the engineer for the direct expense incurred by
obtaining Arkansas Department of Health review of the water
line relocation part of the plans/specifications.
• Direct expense = $ 300.00
TOTAL AMENDMENT AMOUNT = $ 1 ,373.07
CITY OF FAYETTEVILLE
4444.4444--- Date: 4 7/
Mayor
McCLELLAND CONSULTING ENGINEERS, INC.
Company
Date: d q-!
President
FOR OFFICE USE ONLY
Existing P.O. #
Contract # ECEIMED
M Y :13 9
C:\data\96\962165AmendPURORD4-99:sr
' FA'YETTEVILLE
THE CITY OF FAYETTEVILLE,ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Wayne Ledbetter, Engineering
From: Heather Woodruff, City Clerk
Date: May 12, 1999
Attached is a copy of the staff review form and amendment to the contract with McCelland
Consulting for your records. The original will be microfilmed and filed with the city clerk.
Your purchase requisition has been forwarded to the internal auditor.
cc. Internal Auditor
file