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y STAFF REVIEW FORM 'F s�/0%j
AGENDA REQUEST /�Jl� ( ' £aa-
XXXX CONTRACT REVIEW /p _:7 7
GRANT REVIEW
For the Fayetteville City Mayor's signature.
FROM:
Wayne Ledbetter h* Engineering Public Works
Name Division Department
ACTION REQUIRED: Approval of Amendment #1 to the Engineering Services for
Reconstruction of Old Missouri Rd. and Zion Rd. intersection with McClelland
Consulting Engineers, Inc. in the amount of $ 1,373.07.
COST TO CITY:
Old Missouri Rd./
S 1,373.07 S 571,819 Zion Rd. Intersection
Cost of this Request Category/Project Budget Category/Project Name
ssi,4o�
4470-9470-5809-00 S 5-69.0-64- Street Improvements
• Account Number Funds Used To Date Program Name
• -i
97027-0010 S 55 Sales Tax r
Project Number Remaining Balance Fund
�.. B ET EW: XXXx Budgeted It m Budget Adjustment Attached
Budget Coordinator Administrative se ices Director
CONTRACT/GRANT/LEASE REVIEW: GRANTING AGENCY:
Acco ti M a r Date ADA Coordinator Date
Cy Attorney Date I ' ernal Auditor 5-86- Date
Purchasing Officer Date
STAFF REC aua�D a . Staff a:ecoaauaaen i.aao'. a.aac �.ounc3 approve the
amendment to the contract with McClelland Engineers, Inc. for engineering
services relating to Old Missouri Rd. and Zion Rd. intersection.
5/9q
Date Cross Reference
-S—i—�lrt New Item: Yes
Date
nn Ump Prev Ord/Res #: /O• -17
tor Date
Orig Contract Date:
Ct
O
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1. Existing Conditions. Old Missouri Rd and Zion Rd are two-lane asphalt surface streets with
open ditches and shoulders. Zion lays east and west while Old Missouri lays northeast to
southwest and both converge to create a "Y' intersection. These streets typically have
stormwater runoff conveyed by the open ditches. They are both presently classified as collectors.
2. Proposed conditions. The Old Missouri Rd. and Zion Rd. intersection will be constructed
according to the City of Fayetteville's present pavement and drainage criteria. Old Missouri and
Zion Rd. will be planned as thirty -s=,: (36) foot (measured from back of curb to back of curb)
wide paved sections. These pavement sections will be planned for asphalt with concrete curb and
gutter. Additional improvements will include minor drainage construction. The intent of this
improvement is to create a safer intersection and improve the level of service for vehicular traffic.
An estimated amount of $ 571,819 is in the approved Capital Improvement
Plan for this project. The engineering services for this project is an estimated $ 68,380. These
services include all design and construction engineering along with geotechnical investigation
services. Other services included in this price are easement preparation and construction staking.
Due to negotiations with a property owner, the plans were revised and additional
engineering in the amount of $ 1,073.07 was required. Also, the health review fee of $ 300 for
the water line relocation is a reimbursable expense. These additional amounts total $ 1,373.07.
3. Staff Recommendation. The Staff recommends that the Mayor approve Amendment #1 for
Engineering Services with McClelland Engineers Inc., for additional engineering services relating
to the reconstruction of the Old Missouri Rd. and Zion Rd. intersection. This amount is
$ 1,373.07.
AMENDMENT #1 TO PURCHASE ORDER #0050839
AGREEMENT WITH McCLELLAND CONSULTING ENGINEERS. INC
CONTRACT #585 (4470 9470 5809 0097027 10)
OLD MISSOURI ROAD & ZION ROAD INTERSECTION
This is an amendment to the Agreement for Engineering Services dated the 4th
day of February, 1997, between the City of Fayetteville, Arkansas, and
McClelland Consulting Engineers, Inc.. Additional costs have been incurred to:
1) revise the project drawings to add a sidewalk along the
Jacoway property as a result of the City's negotiations to
acquire right-of-way.
• Additional fee = $ 1,073.07
2) reimburse the engineer for the direct expense incurred by
obtaining Arkansas Department of Health review of the water
line relocation part of the plans/specifications.
• Direct expense = $ 300.00
TOTAL AMENDMENT AMOUNT = $ 1,373.07
CITY OF FAYETTEVILLE
Date:
Mayor
O 1 McCLELLAND CONSULTING ENGINEERS, INC.
Company
0
Date:
President
FOR OFFICE USE ONLY
Existing P.O. #
Contract# E- 11JN%ED
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