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Home My WebLink About36-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 36-22 File Number: 2022-0033 AMEND RESOLUTION 13-22: A RESOLUTION TO AMEND RESOLUTION 13-22 AND AUTHORIZE THE PURCHASE OF A JOHN DEERE 5075 TRACTOR FROM DEERE & COMPANY THROUGH P&K EQUIPMENT IN THE AMOUNT OF $40,963.22 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT WHEREAS, the City Council passed Resolution 13-22 on January 4, 2022 authorizing the purchase of a John Deere Tractor from P&K Equipment; and WHEREAS, in order to receive the Sourcewell cooperative purchasing contract pricing, Sourcewell has directed the City to make the purchase orders out directly to Deere & Company, the manufacturer. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 13-22 and authorizes the purchase of a John Deere 5075 Tractor from Deere & Company through P&K Equipment, in the amount of $40,963.22 plus any applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract. PASSED and APPROVED on 2/1/2022 Page 1 Printed on 21=2 Resolution: 36-22 File Number. 2022-0033 Attest: �1��It1�l�!II1RI t�� '•: 1 F7 � �j Kara Paxton, City Clerk TreasureE ��Gii iNisi►�``��, Page 2 Printed on 2(2/22 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0033 Agenda Date: 2/1/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.14 AMEND RESOLUTION 13-22: A RESOLUTION TO AMEND RESOLUTION 13-22 AND AUTHORIZE THE PURCHASE OF A JOHN DEERE 5075 TRACTOR FROM DEERE & COMPANY THROUGH P&K EQUIPMENT IN THE AMOUNT OF $40,963.22 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT WHEREAS, the City Council passed Resolution 13-22 on January 4, 2022 authorizing the purchase of a John Deere Tractor from P&K Equipment; and WHEREAS, in order to receive the Sourcewell cooperative purchasing contract pricing, Sourcewell has directed the City to make the purchase orders out directly to Deere & Company, the manufacturer. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 13-22 and authorizes the purchase of a John Deere 5075 Tractor from Deere & Company through P&K Equipment, in the amount of $40,963.22 plus any applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract. City of Fayetteville, Arkansas Page 1 Printed on 21212022 Sara Combs Submitted By City of Fayetteville Staff Review Form 2022-0033 Legistar File ID 2/1/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/12/2022 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: City Council approval of a resolution amending Res. 13-22 to authorize the issuance of a purchase order directly to the manufacturer, Deere & Company. Budget Impact: Account Number Project Number Budgeted Item? No Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Fund Project Title $ V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 1, 2022 TO: Mayor and City Council THRU: Terry Gulley, Public Works Assistant Director FROM: Sara Combs, Fleet Operations Superintendent DATE: January 12, 2022 SUBJECT: Amendment to Resolution 13-22 CITY COUNCIL MEMO RECOMMENDATION: City Council approval of a resolution amending Res. 13-22 to authorize the issuance of a purchase order directly to the manufacturer, Deere & Company. BACKGROUND: Resolution 13-22 was passed on Jan 4, 2022 authorizing the purchase of a John Deere Tractor from P&K Equipment. P&K is the local John Deere supplier for this purchase; however, in order to receive the Sourcewell cooperative purchasing contract pricing, Sourcewell has directed us to make purchase orders out directly to the manufacturer. DISCUSSION: Staff recommends City Council approval of a resolution amending Res. 13-22 to authorize payment directly to Deere & Company. BUDGET/STAFF IMPACT: Purchase amount was approved with Resolution 13-22. There will be no further impact with this amendment. Attachments: Resolution 13-22 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: I3-22 File Number: 202I-1023 P&K EQUIPMENT JOHN DEERE 5075 TRACTOR: A RESOLUTION TO AUTHORIZE. THE PURCHASE OF A JOHN DEERE 5075 TRACTOR FROM P&K EQUIPMENT IN THE AMOUNT OF W.963.22. PLUS ANY APPLICABLE SALES TAXES AND FREIGHT CHARGES. PURSUANT TO A SOURCEWELL COOPERATIVE PURCI I A S I N G CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, A R KANSA S: Section I : That the City Council of the City of Fayetteville. Arkansas hereby authorizes the purchase of a John Deere 5075 Tractor from P&K Equipment in the amount of $40,963?2 plus any applicable sales tax and freight charges. pursuant to a SourceweiI cooperative purchasing contract. PASSED and APPROVED on 1/4/2022 Attest: .•%%'� L�RtK�%'TRI��r� ��••' C17 Y 4-•q`�'�� Kara Paxton. City Clerk Treasures 11,4 Page 1 Printed on 115122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File — File Number: 2021-1023 Agenda Date: 1/4/2022 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.14 P& K EQU I PMENT JOHN DEERE 5075 TRACTOR: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A JOHN DEERE 5075 TRACTOR FROM P&K EQUIPMENT IN THE AMOUNT OF $40,963.22, PLUS ANY APPLICABLE SALES TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a John Deere 5075 Tractor from P&K Equipment in the amount of $40,963.22 plus any applicable sales tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract. City of Fayetteville, Arkansas Page 9 Printed on 11512022 Sara Combs Submitted By City of Fayetteville Staff Review Form 2021-1023 Legistar File I❑ 1/4/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/15/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A Resolution to authorize the purchase of one Jahn Deere 5075 Tractor using SourceweII Cooperative Contract pricing in the total amount of $40,963.32 through P&K Equipment of Springdale, AR 9700.770.19 20-5 802.00 Account Number 02083.2019 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Shop Fund Tractors and Mowers Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 229,388.00 $ 20,618.12 $ 40,963.32 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: N CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 4, 2022 TO: Mayor and City Council THRU: Terry Gulley, Public Works Assistant Director FROM: Sara Combs, Fleet Operations Superintendent DATE: December 15, 2021 SUBJECT: Purchase of a one John Deere 5075 Tractor CITY COUNCIL MEMO RECOMMENDATION: Council approves the purchase of one John Deere 5075 Tractor using Sourcewell Cooperative Contract pricing in the total amount of $40,963.32 through P&K Equipment of Springdale, AR BACKGROUND: Unit 5005 is a 2008 John Deere 5325 Tractor that has 14.6/15 points and has exceeded it's life expectancy. DISCUSSION: A Jahn Deere 5075 Tractor is available for the Sourcewell contract price of $40,963.32 through P & K Equipment of Springdale, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This item was presented to the December 141h, 2021 Equipment Committee. Attachments: Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 JOHN DEERE A Purchase order or Letter of Intent is required for all orders. To expedite the delivery of equipment, the below information must be included on your Purchase Order or Letter of Intent. LM Vendor: Deere & Company ❑ 2000 John Deere Run Cary, NC 27513 ❑ Contract name and number ❑ Signature ❑ Shipping address ❑ Billing address ❑ Membership number (if applicable) For any questions, please contact: Brad Wright P & K Equipment, Inc. 907 West Henri De Tonti Blvd Springdale, AR 72762 Tel: 479-306-4020 Fax: 479-306-4015 Email: bwright@pkequipment.com ❑ Tax exempt certificate (if applicable). Must be made out to Deere & Company. If information is not included, the Purchase order or Letter of Intent will be returned. The John Deere Government Sales Team JOHN DEERE Quote Id: 25644262 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 Delivering Dealer: Brad Wright ,PK E Q U I P M E N T aJOHN DEERE ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: P & K Equipment, Inc. 907 West Henri De Tonti Blvd Springdale, AR 72762 479-306-4020 springdale@pkequipment.com Prepared For: CITY OF FAYETTEVILLE TRANSPORT P & K Equipment, Inc. 907 West Henri De Tonti Blvd Springdale, AR 72762 springdale@pkequipment.com Proposal For: Quote Prepared By: Brad Wright bwright@pkequipment.com Date. 18 November 2021 Confidential Offer Expires: 31 March 2022 ej JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, INC 27513 FED ID: 36-238258Q DUNS#: 60-7690989 Prepared For: CITY OF FAYETTEVILLE TRANSPORT 1525 S HAPPY HOLLOW RD FAYETTEVILLE, AR 72701 Business: 479-444-3494 Thank you - we appreciate your businesst RK E Q U I P M E N T aJOHN DEERE ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: P & K Equipment, Inc. 907 West Henri De Tonti Blvd Springdale, AR 72762 479-306-4020 springdale@pkequipment.com Quote Summary Prices listed include all applicable bonuses & rebates. WARRANTY INFORMATION: FOR NEW EQUIPMENT, PLEASE SEE THE MANUFACTURER'S WARRANTY STATEMENT FOR DETAILS. FOR USED EQUIPMENT, EQUIPMENT IS SOLD "AS -IS" WITH NO WARRANTIES EITHER EXPRESSED OR IMPLIED. By signing below, the customer acknowledges that he/she has received a copy of the operator's manual for new equipment. Equipment Summary Delivering Dealer: P & K Equipment, Inc. Brad Wright 907 West Henri De Tonti Blvd Springdale, AR 72762 Phone: 479-306-4020 bwright@pkequipment.com Quote ID: Created On: Last Modified On: Expiration Date: Selling Price Qty JOHN DEERE 5075M $ 40,963.32 X 1 = PowrReverserTm Utility Tractor Contract: AR Ag Tractors Sourcewell PA 4600046128 (PG OC CG 22) Price Effective Date: November 17, 2021 Equipment Total ' Includes Fees and Non -contract items Quote Summary Salesperson: X Equipment Total Trade In SubTotal Est. Service Agreement Tax Total Down Payment Rental Applied r Balance Due Accept 25644262 18 November 2021 18 November 2021 31 March 2022 Extended $ 40,963.32 $ 40,963.32 $ 40,963.32 $ 40,963.32 $ 0.00 $ 40,963.32 (0.o0) (0,0Q) (a JOHN DEERE ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 Jahn Deere Run Cary, NC 27513 FED ID! 36-2382580, ❑UNS#: 60-7690989 ,PK E Q U I P M E N T 91 JOHN DEERE ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: P & K Equipment, inc. 907 West Henri De Tonti Blvd Springdale, AR 72762 479-306-4020 springdale@pkeq uipment. cam Salesperson: X JOHN DEERE RK Selling Equipment E Q U' P M E N T JOHN DEERE Quote Id: 25644262 Customer Name: CITY OF FAYETTEVILLE TRANSPORT ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT TO (VENDOR): TO DELIVERING DEALER: Deere & Company P & K Equipment, Inc. 2000 John Deere Run 907 West Henri De Tonti Blvd Cary, NC 27513 Springdale, AR 72762 FED ID: 36-2382580; DUNS#: 60-7690989 479-306-4020 springdale@pkequipment.com JOHN DEERE 5075M PowrReverserTM Utility Tractor Hours: Stock Number: Contract: AR Ag Tractors Sourcewell PA 4600046128 (PG Selling Price OC CG 22) $ 40,963.32 Price Effective Date: November 17, 2021 * Price per item - includes Fees and Non -contract items Code Description Qty List Price Discount% Discount Contract Extended Amount Price Contract Price 251 FPY 5075M PowrReverser"m 1 $ 62,240.00 22.00 $ 13,692.80 $ 48,547.20 $ 48,547.20 Utility Tractor Standard Options - Per Unit 183B Less JDLinkTm Hardware 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 185A JDLinkT°" Connectivity 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 0202 United States 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 0409 English Operators Manual 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 1380 PowrReverserT"' 16Fl16R 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 40 km/h 1799 Less Loader Prep Package 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 2010 Standard Isolated Open 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Operator Station 2100 Mechanical Suspension seat 1 $ 0.00 22.00 $ 0.00 $ ❑.00 $ 0.00 2400 Less Instructional Seat 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 2500 Less Rear View Mirrors 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 3020 Vertical Exhaust 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 3325 2 Mechanical Stackable 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Rear SCV 3420 2 Stackable Mid SCVs with 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Mechanical Joystick control 3820 Two Speed PTO - 5401540E 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 4010 Mechanical Rear Hitch 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Control 4110 Telescoping Draft Links with 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Ball End - Category 2 4160 LH Only Adjustment Lift Link 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 4210 Mechanical Center Link with 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Ball Ends - Category 2 Confidential JOHN DEERE Selling Equipment Quote Id: 25644262 Customer Name: CITY OF FAYETTEVILLE TRANSPORT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580; DUNS#: 60-7690989 ,PK E Q U I P M E N T a.JOHN DEERE ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: P & K Equipment, Inc. 907 West Henri De Tonti Blvd Springdale, AR 72762 479-306-4020 springdale@pkequipment.com 4420 LH & RH Stabilizer Bar 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 5192 19.5L-24 In. 10PR R4 Bias 1 $-2,297.00 22.00 $-505.34 $-1,791.66 $-1,791.66 5999 No Rear Tire Brand 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Preference 6020 2WD Front Axle 1 $-6,834.00 22.00 $-1,503.48 $-5,330.52 $-5,330.52 6113 11 L - 15 In. 8PR F3 (Truck 1 $-2,515.00 22.00 $-553.30 $-1,961.70 $-1,961.70 Type) Bias 6799 No Front Tire Brand 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00 Preference Standard Options Total $ $-2,562.12 $-9,083.88 $-9,083.88 -11,646.00 Dealer Attachments/Non-Contract/Open Market 1 TIRE EXCHANGE 1 $ 1,500.00 0.00 $ 0.00 $ 1,500.00 $ 1,500.00 Dealer Attachments Total $ 1,500.00 $ 0.00 $ 1,500.00 $ 1,500.00 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Confidential Mathis, Jeana From: Mathis, Jeana Sent: Thursday, January 6, 2022 8:51 AM To: Combs, Sara Subject: RE: P&K Sarah I am going to use your email as confirmation for the signature. I will print this email and place it in the packed as proof of signature. Thanks Jeana Mathis Customer & Information Records Specialist Office of the City Clerk Treasurer City of Fayetteville. Arkansas irnathis -fayetteville-ar.4o_ v 479.576.8323 Website l Facebook I Twitter I Instagram I YouTube CITr or S"INTrIlVILL■ ARK■NSAN From: Combs, Sara <scombs@fayetteville-ar.gov> Sent: Thursday, January 6, 2022 7:21 AM To: Mathis, Jeana <jmathis@fayetteville-ar.gov> Subject: P&K Jeana, I apologize for that. I typically check with the vendor to see if they will accept an approved PO in place of signature. P&K does, I just must have failed to write that on there. if you don't mind to write that on there, we should be fine. Thank you, Sara Combs, CAFM Superintendent Fleet Services City of Fayetteville, Arkansas T 479.444.3494 1 C 479.879,6221 (Best for texting) www. fa yettevi Ile-ar. g ov Facebook I Twitter I Instagram I YouTube �iCITY 00 �� Certified SAY ■ T T■ V I L L A Automotive A IR K `MIA! Fleet Manager TWO hwut" WAFPdlyd Mathis, Jeana From: Combs, Sara Sent: Thursday, January 6, 2022 9:54 AM To: Mathis, Jeana Cc: McGaugh, Les Subject: RE: P&K Equipment: Legistar 2021-1023 Jeana, You can use my previous email about P&K. They accept approved Pas in place of signatures. Sorry, I'm usually pretty good at catching these. Sara Combs, CAFM Superintendent Fleet Services City of Fayetteville. Arkansas T 479.444.3494 1 C 479.879.6221(Best for texting) From: Mathis, Jeana <jmathis@fayetteville-ar.gov> Sent: Thursday, January 6, 2022 8:53 AM To: Combs, Sara <scombs@fayetteville-ar.gov> Subject: P&K Equipment: Legistar 2021-1023 Hey Sarah I have the same issue with this agenda item that passed on 1/4/22. We are missing two signatures. Would you send an email for this item as well? Thanks Jeana Mathis Customer & Information Records Specialist Office of the City Clerk Treasurer City of Fayetteville, Arkansas in'+athis{r fayetteville-ar.gov 479.575.8323 Website I Facebook I Twitter l Instagram J YouTube CITY OF PAVETrEVILL■ � �wK�Ir��►:IIE 1