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Home My WebLink About32-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 32-22 File Number: 2022-0018 CRAFTON, TULL & ASSOCIATES, INC. AMENDMENT NO.2 - 2019 TRAIL IMPROVEMENT BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE CONTRACT WITH CRAFTON, TULL AND ASSOCIATES, INC. FOR ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE MISSION BOULEVARD TRAIL AND STREET IMPROVEMENTS PROJECT IN THE AMOUNT OF $59,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRAIL IMPROVEMENT BOND PROJECT WHEREAS, on July 7, 2020, the City Council passed Resolution 181-20 to approve a Contract with Crafton, Tull and Associates, Inc. for the design of the Mission Boulevard Trail and Street Improvements Project; and WHEREAS, Amendment No. 2 includes additional design services associated with preparation of right of way documents, design of traffic signal modifications, and lighting plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the contract with Craft, Tull and Associates, Inc. for additional design services related to the Mission Boulevard Trail and Street Improvements Project in the amount of $59,000.00. A copy of Amendment No. 2 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas herby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 2/1/2022 Page 1 Printed on 2/2/22 Resolution: 32-22 File Number.' 2022-0018 it: RK .G Paxton, City Clerk Treasurl= litilliillll Page 2 Printed on 212122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0018 Agenda Date: 2/1/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.10 CRAFTON, TULL & ASSOCIATES, INC. AMENDMENT NO.2 - 2019 TRAIL IMPROVEMENT BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE CONTRACT WITH CRAFTON, TULL AND ASSOCIATES, INC. FOR ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE MISSION BOULEVARD TRAIL AND STREET IMPROVEMENTS PROJECT IN THE AMOUNT OF $59,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRAIL IMPROVEMENT BOND PROJECT WHEREAS, on July 7, 2020, the City Council passed Resolution 181-20 to approve a Contract with Crafton, Tull and Associates, Inc. for the design of the Mission Boulevard Trail and Street Improvements Project; and WHEREAS, Amendment No. 2 includes additional design services associated with preparation of right of way documents, design of traffic signal modifications, and lighting plans. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the contract with Craft, Tull and Associates, Inc. for additional design services related to the Mission Boulevard Trail and Street Improvements Project in the amount of $59,000.00. A copy of Amendment No. 2 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas herby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 21212022 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2022-0018 Legistar File ID 2/1/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/13/2022 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of Contract Amendment #2 in the amount of $59,000.00 with Crafton, Tull & Associates, Inc. to provide additional professional services for the design of the Mission Blvd. Trail and Street Improvements Project and approval of a budget adjustment. 4603.860.7302-5860.02 Account Number 46030.7302 Budget Impact: 4603 - Trails Project 2019 Bonds Fund Mission Boulevard Trail Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title $ 11,408.00 $ 9,452.00 1,956.00 $ 59,000.00 $ 59,000.00 1,956.00 V20210527 Previous Ordinance or Resolution # 181-20 Approval Date: —� CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 1ST, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Matt Mihalevich, Trails Coordinator DATE: January 13th, 2022 CITY COUNCIL MEMO SUBJECT: 2022-0018 - Contract Amendment #2 with Crafton, Tull & Associates, Inc. for design of the Mission Blvd. Trail and Street Improvements Project. RECOMMENDATION: Staff recommends approval of Contract Amendment #2 in the amount of $59,000.00 with Crafton, Tull & Associates, Inc. to provide additional professional services for the design of the Mission Blvd. Trail and Street Improvements Project and approval of a budget adjustment. BACKGROUND: In 2020, resolution 181-20 authorized Crafton, Tull & Associates to begin design of the Mission Boulevard Trail and Street Improvements project. Mission Boulevard (Highway 45) is an important active transportation connection for the east side of Fayetteville and is the missing trail section between the Niokaska Creek Trail and downtown. The 1.5-mile corridor is proposed to include a 12-foot-wide shared use paved trail with green space separation with trees, lighting, curb and storm drainage with a focus on bike and pedestrian safety. This project is identified as a priority in the Active Transportation Master Plan and as a catalyst project in the Northwest Arkansas Bicycle & Pedestrian Plan. In addition, this project ranks number 6 by the Mobility Plan project prioritization scoring matrix. Based on public feedback during the design process, a roundabout at the intersection of North Street and Mission Blvd. was removed from the design contract with amendment #1 and instead the existing signal will be upgraded for enhanced crossing safety. The design is now nearly complete, and the next phase will be right of way acquisition. Construction will be by the in- house trail construction crew through the Public Works Department and is planned to start during the summer of 2022. DISCUSSION: A full list of the design scope changes is included in Appendix A of the contract amendment. The contract amendment includes: 1. Preparation of right of way documents for 27 parcels along the corridor. 2. Design of traffic signal modifications to relocate the traffic signal cabinet at Old Wire Rd. 3. Lighting plans for trail improvements. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The design for this project will be paid for with the funds from the 2019 Trails Bond Project. The total fee including this change will be $59,000 and funds are allocated in the trails bond for this amendment. The contract will be paid based on hourly rates for work completed, up to the total contract amount. Attachments: Mission Blvd. Corridor Map Olsson Associates, Inc. Scope and Fee - Engineering Agreement #2 Purchase Order Change Order Budget Adjustment �a > Poplar St �. } Miller S- C Douglas St a v o Woodland Q f T n o U � Sycam � ore St Gregory Park Veterans Q Health Care v System of othe Ozarks Ash St New 12 foot wide Shared Use Paved Trail (South Side) fu Evelyn Hills Ash St New 12 foot wide Shared Use Paved Trail (South Side) fu Evelyn Hills � Existing12 foot wide L G� Shared -Use Paved Trail 3 y Niokaska Creek Trail ,C: o To Razorback Greenwa)�airview Memorial Gardens Viewpoint Dr. Q a 5 Q V 0 � W U L o c � � Q -O C O 1i�v a � �No Root -' � � o c q. Y Q P Bryan fin. North St North Street Emerson L v Lakeside Dr. c Rush Dr. vY Razorback- Mission Connector Jackson Dr. L On -Street Bikeway (No Trail) Woodlawn Dr. Maple St �� 5 U ' a Maple St Maple Street Washington r W N W + E S 1101 v Q Lafayette St > a 45 Q c v v � > j L Q � L = v Dickson St � �_ Dickson St v CITY OF FAYETTEVILLE ARKANSAS Mission Blvd. Trail - 1.5 Miles Wilson Park Bikeway - 1 Mile aA Signal Enhancements � v For Bike/Ped Rockwood Trl New 10 foot wide Shared Use Paved Trail (West Side) e 0 a .egend Proposed Mission Blvd. Trail � and Street Improvements _ Existing Shared -Use Paved Trail Proposed Wilson Park On - Street Bikeway (No Trail) 0 0.125 0.25 May 2021 0.5 � Miles AMENDMENT NO. 2 TO OWNER -ENGINEER AGREEMENT Subject of Amendment: , Modification of Services 1. Background Data: a. Effective Date of OWNER -ENGINEER Agreement: 7/7/2020 b. OWNER: City of Fayetteville, Arkansas C. ENGINEER: Crafton Tull & Associates Inc. d. Project: Mission Boulevard Trail and Street Improvements 2. Nature of Amendment The scope of services is being updated to include right-of-way documents for the trail. The scope is also being updated to include trail lighting design and traffic signal improvements at Mission Blvd. and Old Wire Road. 3. Description of Modifications See Attachment 1, "Modifications" OWNER and ENGINEER hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the A�j eement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is / I " Z 2 OWNER: ENGINEER: CITY OF F*yMEVILLE�� CRAFTON, TULL & ASSOCIATES, INC. By. Lioneld Jorda Bill Burner. P.E. Title: Ma or Title: Vice President Date Signed: — 22 Date Signed: 1112122 EJCDC No. E-501 1999 Edition Page 1 of 2 ATTACHMENT 1 MODIFICATIONS • Additional Services to be performed by ENGINEER: Survey: see attached detailed scope `Exhibit A' summarized as follows: ■ Preparation of 5 right-of-way acquisition based on City of Fayetteville surveyor defined parcel information. These parcels are located from Rockwood Trail to the South end of the project. ■ Determination of existing right-of-way and preparation of right-of-way for 22 parcels from Rockwood Trail to the North end of the project. Design of Traffic Signal modifications to the intersection of Mission Boulevard (HWY-45) and North Old Wire Road in accordance with ARDOT requirements. Lighting plans for trail improvements in accordance with ARDOT requirements. • Modifications to Payment to ENGINEER: Modification to Contract Exhibit A-2 (ROW Documents): See detailed fee modifications in `Exhibit A' attached. Fee to be increased by $41,500. Modification to Contract Exhibit A-3 (Street/Drainage Design): Traffic Signal Modifications to the intersection increase of $17,500. ■ Design of Old Wire Road Traffic Signal Modifications: $12,000 ■ Design of Lighting Plans in accordance with ARDOT requirements: $5,500 EJCDC No. E-501 1999 Edition Page 2 of 2 a C� Crafton Tull architecture I engineering I surveying Exhibit "A" Scope of Basic Services for: Project: Mission Boulevard right of way and easement documents per right way and property lines determined by City Surveyor. Mission Boulevard right of way determination and associated right of way and easement documents. Client: City of Fayetteville Location of Project: Fayetteville, AR Discipline: Surveying Discipline Manager: Kevin Montgomery, PS Project Manager: Luke Jost, PE Proposal Date: 01/11/2022 Billing Type: Hourly Not -to -Exceed Fee: Preparation of R/W or Easement Documents Per City Data: $1,500 R/W Determination & Documents: $40,000 ** Total: $41,500 Description of the Mission Boulevard right of way and easement documents per right way and property Construction lines determined by City Surveyor using an AutoCAD drawing file provided by the City of Project: Fayetteville. Mission Boulevard right of way determination and associated right of way and easement documents. *Fee based on 5 affected parcels **Fee based on 22 affected parcels. The Service to be provided by the Surveyor are as outlined below: Right of Way and Easement Document Preparation per City Data: • Our office personnel will draft right of way and easement documents for approximately 5 parcels based on data provided by the City of Fayetteville Surveyor. That data being in the form of an AutoCAD drawing containing property lines and right of ways as determined by the City of Fayetteville Surveyor. • No independent research or investigation of right of way or property lines will be performed by Crafton Tull and Associates, Inc. for the affected 5 parcels located in the area that has City determined right of way and property lines. • The City of Fayetteville will supply their standard right of way and easement document templates as a basis for the drafting of the needed right of way and easement documents. • No platting is included in this estimated fee. Right of Way Determination and Right of Way and Easement Document Preparation: • Our office will determine the existing right of way and property boundary for approximately 22 parcels. Additional field work and research may be required. • If needed, a title company may be employed to provide a title search for some of the properties to be surveyed. The title search will include record plats (including adjoining plats), deeds (including adjoining deeds) and easement documents. The title company fee will be a reimbursable expense to the client. • Our office personnel will draft right of way and easement documents for 22 parcels based the Crafton Tull and Associates, Inc. determined existing right of way and property lines and the needed right of way and easements required by the project design. • The City of Fayetteville will supply their standard right of way and easement document templates as a basis for the drafting of the needed right of way and easement documents. • No platting is included in this estimated fee. www.craftontull.com a C� Crafton Tull architecture I engineering I surveying Scope of Basic Services does NOT Include the Following: • Preparation of a boundary survey plat, tract or lot split plats, tract or lot combination plats, or similar type plats as may be required by the governing agency for approval of this project. • Surveys and plats of the property for financing, sales, or other purposes such as an ALTA or as -built survey. • Surveys of offsite utility, street or drainage improvements not within the survey area. • Surveys for environmental studies, including wetland delineation. • Surveys for flood data or studies for Corps of Engineer, FEMA or other special government agency permitting. • Surveys for location of geotechnical soil borings or pits. • Surveying related to construction services or construction staking. • Sketch & description of Temporary Easements. Note: Services listed can be provided for additional fee. Client Shall Provide: • Access for our survey crew personnel to enter the property to conduct the surveys. This is the scope of services for the Project. Should there be additions to this scope of services, those services shall be compensated for additional fee. www.craftontull.com 2 cn City of Fayetteville = 125 W Mountain Fayetteville, AR 72701 O VENDOR 36150 Crafton Tull & Associates 0 Crafton Tull & Associates O 901 N 47th St Ste 200 DRogers, AR 72756-9615 n 03 City of Fayetteville PURCHASE ORDER r 113 W Mountain St NO. 2020-00000579 FAYETTEVILLE, AR72701 O DATE 08/13/2020 DELIVER BY Aft SHIP VIA FAYETTEVILLE CITY FREIGHT TERMS 1 r� ARKANSAS ORIGINATOR Matt Casey RESOLUTION # 181-20 PAYMENT TERMS 30 1.0000 Each Professional Services - Architectural and Engineering - Design Services $104,845.0000 $104,845.00 for Mission Blvd Trail and Street Improvements 4602.860.7223-5860.02 (Capital Prof Svcs $104,845.00 Engineering/Architectural) 46020.7223 (Streets Project (2019 Bonds), North Street - Garland Ave to Mission Boulevard) 1.0000 Each Professional Services - Architectural and Engineering - Design Services $106,940.0000 $106,940.00 for Mission Blvd Trail and Street Improvements 4603.860.7302-5860.02 (Capital Prof Svcs $106,940.00 Engineering/Architectural) 46030.7302 (Trail Projects (2019 Bonds), Mission Boulevard Trail) SUBTOTAL $211,785.00 $0.00 J SALES TAX $211,785.00 PAGE 1 OF 1 TOTAL DUE APPROVED BY SPECIAL INSTRUCTIONS Contract #2020-00000048 RFQ 20-01, Selection #9; Resolution #: 181-20. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2022 Requestor: Matthew Milhalevich BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Contract Amendment #2 in the amount of $59,000.00 with Crafton, Tull & Associates, Inc. to provide additional professional services for the design of the Mission Blvd. Trail and Street Improvements Project. COUNCIL DATE: 2/1 /2022 LEGISTAR FILE ID#: 2022-0018 1/12/2022 12:43 PM Budget Director Date D - (City Council) TYPE: JOURNAL #: 2/1/2022 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.20211122 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4603.860.7302-5860.02 59,000 - 46030 7302 EX Capital Prof Svcs - Engineering/Architectu 4603.860.7999-5899.00 (59,000) - 46030 7999 EX Unallocated - Budget H:\Budget Adjustments\2022_Budget\CITY COUNCIL\02-01-22\2022-0018 BA Misson Blvd. Crafton Tull Amendment #2.xlsm 1 of 1