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Home My WebLink About29-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 29-22 File Number: 2022-0006 LANDFILL TIPPING FEES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $350,000.00 TO COVER INCREASED LANDFILL TIPPING FEES FOR PARTIALLY DRIED BIOSOLIDS WHEREAS, the recent catastrophic failure of the biosolids dryer means that partially dried biosolids must be taken to the landfill until a solution is in place. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of $350,000.00 to cover increased landfill tipping fees for partially dried biosolids generated at the Biosolids Management Site. PASSED and APPROVED on 2/1/2022 Attest:70 .�`�` R K T �'`►, FAl'E TEO f (_ . � Kara Paxton, City Clerk Treasurer ,II/j j �4 ��1t,jlil ►�4� Page 1 Printed on 212/22 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2022-0006 Agenda Date: 2/1/2022 Version: 1 Status: Passed In Control: City Council Meetinq Agenda Number: A.7 LANDFILL TIPPING FEES: File Type: Resolution A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $350,000.00 TO COVER INCREASED LANDFILL TIPPING FEES FOR PARTIALLY DRIED BIOSOLIDS WHEREAS, the recent catastrophic failure of the biosolids dryer means that partially dried biosolids must be taken to the landfill until a solution is in place. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of $350,000.00 to cover increased landfill tipping fees for partially dried biosolids generated at the Biosolids Management Site. City of Fayetteville, Arkansas Page 1 Printed on 21212022 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2022-0006 Legistar File ID 2/1/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/12/2022 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a budget adjustment in the amount of $350,000 to cover the increased landfill tipping fees at the Biosolids Management Site. Budget Impact: 5400.730.5110-5315.00 Water and Sewer Account Number Fund N/A N/A Project Number Project Title Budgeted Item? Yes Current Budget $ 10,600.00 Funds Obligated $ - Current Balance $ 10,600.00 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ 350,000.00 Remaining Budget 360,600.00 Purchase Order Number: Change Order Number: Original Contract Number: Comments: V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 1, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: January 12, 2022 CITY COUNCIL MEMO SUBJECT: Budget Adjustment for Increased Landfill Tipping Fees RECOMMENDATION: Staff recommends approval of a budget adjustment in the amount of $350,000 to cover the increased landfill tipping fees for partially dried biosolids. BACKGROUND: The biosolids dryer suffered a catastrophic failure on December 13, 2021. It is currently inoperable, and a temporary drying solution is being considered while a long-term plan is formed. DISCUSSION: It is expected to take 4 to 5 months to have a temporary drying process in place, Meanwhile, the City must take the biosolids coming out of the solar houses directly to the landfill. The City generates approximately 1,321 dry tons per month of biosolids, and the landfill's tipping fee is $44 per ton. A 20% contingency will be included: 1,321 dry tons X 5 months X $44/Ton = $290,620 + $20% Contingency of $58,124 = $348,744. BUDGET/STAFF IMPACT: The budget adjustment will transfer budgeted funds of $350,000 from multiple completed projects that have budgeted funds available due to cost savings made on the projects and those projects will be closed. The budgeted funds that will be transferred and utilized will come from Irrigation Reels-WWTP, Water Line Projects As Needed, South Mtn Pump Station Repair & Replace, Regional Park Waterlines, Sewer Rehab-Ramsey/Overcrest, White River NPDES UAA and APCEC Action and Water and Sewer Cost Sharing. Attachments: Landfill Disposal Calculations Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 LANDFILL DISPOSAL CALCULATIONS 2021 Biosolids Production Average ................1,321 Tons of partially dried solids Length of Time Before Temporary Drying .....5 months Cost of Landfill Disposal..................................$44 per Ton (1,321 tons) x (5 months) x ($44/Ton) _ $290,620 Add a $20% Contingency for a Safety Factor _ $290,620 x 0.20 _ $58,124 Total Cost $290,620 + $58,124 _ $348,744 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WATER SEWER (720) 2022 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A Budget Adjustment is needed to cover the costs for increased landfill tipping fees for partially dried biosolids. The biosolids dryer suffered a catastrophic failure in December 2021 and is currently inoperable. A temporary drying solution is being considered while a long-term plan is formed. During this time, the City must take the biosolids coming out of the solar houses directly to the landfill. The cost is estimated based on 4 to 5 months of biosolids being taken to the landfill. Budgeted funds from various closed out projects is being transferred to the Water/Sewer Operations hi iriaat to rnvar thic rnct COUNCIL DATE: 2/1 /2022 LEGISTAR FILE ID#: 2022-0006 Hovy 3lack� 111212022 11:32 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: 2/1/2022 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.20211122 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5400.730.5110-5315.00 350,000 - EX Contract Services 5400.730.5800-5801.00 (40,382) - 11010 1 EX Fixed Assets 5400.720.5600-5808.00 (29,197) - 10005 1 EX Improvements - Water Line 5400.720.5600-5808.00 (80,728) - 14015 2000 EX Improvements - Water Line 5400.720.5600-5810.00 (8,000) - 02067 1 EX Easements 5400.720.5700-5815.00 (23,483) - 14018 1 EX Improvements - Sewer 5400.720.5600-5808.00 (55,820) - 04020 1 EX Improvements - Water Line 5400.720.5700-5315.00 (24,731) - 11014 1101 EX Contract Services 5400.720.5700-5314.00 (87,659) - 11014 1102 EX Professional Services H:\Budget Adjustments\2022_Budget\CITY COUNCIL\02-01-22\2022-0006 BA WWTP Biosolids Landfill Tipping Fees.xlsm 1 of 1