HomeMy WebLinkAbout23-22 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 23-22
File Number: 2022-0021
EMERGENCY SHELTERS FOR HOMELESS PERSONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $21,442.00 TO PARTIALLY
FUND EMERGENCY SHELTERS FOR HOMELESS PERSONS PROVIDED BY 7HILLS
HOMELESS CENTER, GENESIS CHURCH, CENTRAL UNITED METHODIST CHURCH
AND NORTHWEST ARKANSAS CONTINUUM OF CARE WHEN THE SALVATION
ARMY SHELTER AND OTHER SHELTERS ARE FULLY OCCUPIED DURING
DANGEROUSLY COLD NIGHTS
WHEREAS, the City of Fayetteville in 2022 will likely see more below 15 degree wind chill nights
which could endanger persons who only have tents for housing; and
WHEREAS, a Winter Weather Emergency Shelter Collaborative made up of 7Hills Homeless
Shelter, Genesis Church, New Beginnings, Northwest Arkansas Continuum of Care, Salvation Army,
Central United Methodist Church and United Way have made tentative plans to assist homeless
residents of Fayetteville when it is too cold for them to safely sleep outside; and
WHEREAS, the Collaborative has determined its budget to provide a safe and warm place to sleep
during those nights needs $21,442.00 from the City of Fayetteville for their program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment in the total amount of $21,442.00 and approves an agreement with 7Hills Homeless Shelter
to administer this emergency night time sheltering program for 2022.
PASSED and APPROVED on 1/18/2022
Page 1 Printed on 1119122
Resolution: 23-22
File Number: 2022-0021
Attest:
6LE. R lC-waitzA
i IMP ��•
Kara Paxton, City Clerk Treasures ; m y
.) O 111it,�``
Page 2 Printed on 1119122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2022-0021
Agenda Date: 1/18/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: C.2
EMERGENCY SHELTERS FOR HOMELESS PERSONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $21,442.00 TO PARTIALLY FUND
EMERGENCY SHELTERS FOR HOMELESS PERSONS PROVIDED BY 7HILLS HOMELESS
CENTER, GENESIS CHURCH, CENTRAL UNITED METHODIST CHURCH AND NORTHWEST
ARKANSAS CONTINUUM OF CARE WHEN THE SALVATION ARMY SHELTER AND OTHER
SHELTERS ARE FULLY OCCUPIED DURING DANGEROUSLY COLD NIGHTS
WHEREAS, the City of Fayetteville in 2022 will likely see more below 15 degree wind chill nights which
could endanger persons who only have tents for housing; and
WHEREAS, a Winter Weather Emergency Shelter Collaborative made up of 7Hills Homeless Shelter,
Genesis Church, New Beginnings, Northwest Arkansas Continuum of Care, Salvation Army, Central United
Methodist Church and United Way have made tentative plans to assist homeless residents of Fayetteville when
it is too cold for them to safely sleep outside; and
WHEREAS, the Collaborative has determined its budget to provide a safe and warm place to sleep during
those nights needs $21,442.00 from the City of Fayetteville for their program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in
the total amount of $21,442.00 and approves an agreement with 7Hills Homeless Shelter to administer this
emergency night time sheltering program for 2022.
City of Fayetteville, Arkansas Page 1 Printed on 111912022
Legistar ID No.:
aoaa-octal
AGENDA REQUEST FORM
FOR: Council Meeting of January 18, 2022
FROM: Council Member D'Andre Jones
ORDINANCE OR RESOLUTION TITLE AND SUBJECT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $21,442.00 TO
PARTIALLY FUND EMERGENCY SHELTERS FOR HOMELESS PERSONS
PROVIDED BY 7HILLS HOMELESS CENTER, GENESIS CHURCH, CENTRAL
UNITED METHODIST CHURCH AND NORTHWEST ARKANSAS CONTINUUM OF
CARE WHEN THE SALVATION ARMY SHELTER AND OTHER SHELTERS ARE
FULLY OCCUPIED DURING DANGEROUSLY COLD NIGHTS
APPROVED FOR AGENDA:
7o�) L eM1 (�ert4kbJ
City Council Member
D'AndreJones
Crty Attorney Kit Williams
Approved as to form
15az
Datete (
SZz
Date
Kit
From:
D'Andre Jones <dre91732000@gmail.com>
Sent:
Monday, January 10, 2022 4:14 PM
To:
Williams, Kit
Subject:
Re: Winter Weather Shelter Proposal
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Looks good to me.
Best Regards,
D'Andre L. Jones - MSW, MA
Fayetteville City Council
Ward 1 Position 2
"Everybody can be great ... because anybody can serve. You don't have to have a college
degree to serve. You don't have to make your subject and verb agree to serve. You only need
a heart full of grace. A soul generated by love. Dr. Martin Luther King Jr.
On Mon, Jan 10, 2022 at 3:26 PM Williams, Kit <kwilliamsPfayetteville-ar ov> wrote:
D'Andre,
Attached is the proposed Resolution again as well as the Agenda request form. I have now gotten the budget
adjustment which is also attached.
I need to know if these are satisfactory to you so I can begin them in Legistar. Call if you have any
questions.
Kit
From: D'Andre Jones <dre91732000fetamail com>
Sent: Thursday, January 06, 2022 9:39 PM
To: Williams, Kit <kwams(a)favettev'lle-ar eo >
Subject: Fwd: Winter Weather Shelter Proposal
RESOLUTION NO.
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT OF $21,442.00 TO
PARTIALLY FUND EMERGENCY SHELTERS FOR HOMELESS PERSONS PROVIDED
BY 7HILLS HOMELESS CENTER, GENESIS CHURCH, CENTRAL UNITED METHODIST
CHURCH AND NORTHWEST ARKANSAS CONTINUUM OF CARE WHEN THE
SALVATION ARMY SHELTER AND OTHER SHELTERS ARE FULLY OCCUPIED
DURING DANGEROUSLY COLD NIGHTS
WHEREAS, the City of Fayetteville in 2022 will likely see more below 15 degree wind chill
nights which could endanger persons who only have tents for housing; and
WHEREAS, a Winter Weather Emergency Shelter Collaborative made up of 7Hills Homeless
Shelter, Genesis Church, New Beginnings, Northwest Arkansas Continuum of Care, SalvationArmy, Central United Methodist Church and United Way have made tentative plans to assist
homeless residents of Fayetteville when it is too cold for them to safely sleep outside; and
WHEREAS, the Collaborative has determined its budget to provide a safe and warm place to
sleep during those nights needs $21,442.00 from the City of Fayetteville for their program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment in the total amount of $21,442.00 and approves an agreement with 711ills Homeless
Shelter to administer this emergency night time sheltering program for 2022.
PASSED and APPROVED this 18' day of January, 2022.
APPROVED: ATTEST:
By: By.
LIONELD JORDAN, Mayor KARA PAXTON, City Clerklrreasurer
From:
D'Andre Jones <dre9l732000@gmail.com>
Sent:
Thursday, January 06, 2022 9:39 PM
To:
Williams, Kit
Subject:
Fwd: Winter Weather Shelter Proposal
Attachments:
Case for Support 2021-22.pdf
-- unginarea from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Hey Kit if possible I would like to walk this on the agenda!!
---------- Forwarded message ---------
From: Solomon Burchfield <solomonCa newbeeinninesnwa.org>
Date: Thu, Jan 6, 2022 at 3:29 PM
Subject: Winter Weather Shelter Proposal
To: Jones, D'Andre <dandre ionesCnJfavetteville ar eov>
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
D'Andre,
Please see attached for the Fayetteville Winter Weather Emergency Shelter Collaborative proposal. 7hills would serve as
the fiscal agent for the project and Salvation Army, New Beginnings, Genesis Church (under Central United Methodist
Church), the NWA COC, and the United Way are all partners.
The budget deficit is $21,442. We are asking the city to fund that deficit so we can deliver emergency services to people
who are unsheltered during extreme winter weather this year. FWIW, after the Genesis site was approved Tuesday
evening, and seeing the temperature forecast to drop below 15 degrees Wednesday and Thursday night, we set up and
operated the winter weather shelter site last night and will again tonight. We want to be able to continue doing this
through the winter under those condition,.
Let me know if you need anything further from us to push this forward. I believe Mike at Ails, Josh at Salvation Army,
Pam at the COC, either Rachel orJody at Genesis, and myself would be willing to speak on behalf of the proposal at the
council. Just let me know once you have the details.
Thanks very much for supporting this life-saving project!
Solomon Burchfield
New Beginnings NWA
Best Regards,
D'Andre L. Jones - MSW, MA
Fayetteville City Council
WINTER WEATHER EMERGENCY
SHELTER COLLABORATIVE
Severe winter weather can be dangerous and even deadly for our neighbors experiencing
homelessness. Several community organizations have committed to work together to ensure
there is plenty of safe and warm emergency shelter in the event that the wind chill temperatures
in our area drop to 15 degrees or lower.
Last winter from February 13m through the 201h, Northwest Arkansas experienced a severe winter
weather event that saw wind-chill temperatures that dropped below 15 degrees. On February
16+h, the low was a blistering -20 degrees. 7hills Homeless Center, New Beginnings, Northwest
Arkansas Continuum of Care, and Salvation Army partnered together to provide transportation
and hotels to anyone who needed emergency shelter.
There will be an estimated 100 homeless individuals who will be without emergency shelter in the
Fayetteville area. Organizations working with individuals experiencing homelessness can provide
clothing and sleep ware suitable for normal winter weather. When wind chill temperatures drop
to 15 degrees and below, the winter weather gear and clothing most often used is not suitable.
In order to prevent severe illness and death for our neighbors experiencing homeless, we need
to have a rapidly deployable emergency overnight shelter.
This year, 71hills Homeless Center, Genesis Church, New Beginnings, Northwest Arkansas
Continuum of Care, Salvation Army, Central United Methodist Church, and United Way of
Northwest Arkansas are teaming up to provide emergency shelter to anyone needing a safe,
warm place to stay overnight. For this project, we based our estimated number of days of
service on the average daily temperatures for the last two years. We are estimating there will be
21 days of service needed.
Once Salvation Army reaches capacity in their emergency shelter, we will open an additional
emergency overnight shelter at Genesis Church on 205 W MILK in Fayetteville. Operating hours
will be from 6PM to 6AM. Our guests will sleep on cots with pillows and blankets furnished through
this partnership. The partnering agencies will provide staffing along with a security detail
provided by Safe Haven Security Group. A boxed dinner will be provided each night by Genesis
Church. Transportation will be provided to and from area camps, Salvation Army, and 7hills Day
Center.
7hllls, Genesis Church, New Beginnings, and Salvation Army will share the responsibility of staffing
the shelter on the following schedule:
Emergency Winter Weather Shelter Budget
Expenses
City of
Fayetteville
Matching
Donations
Total
Staffing
$
4,305
$ -
$
4,305
Security
$
7,050
$
$
7,050
Utility Reimbursement
$
1,000
$ -
$
1,000
Meals
$
-
$ 5,250
$
5,250
Cots
$
4,504
$ -
$
4,504
Blankets/Pillows
$
-
$ 4,398
$
4,398
Cleaning supplies
$
So0
$
$
500
Client Outreach
$
3.000
$
$
3,000
Miscellaneous
$
1,083
$ -
$
1,083
Total
$
21,442 IS
9,648 1
$
31,090
Staffing: This covers the cost of the staffing provided by the staffing schedule in the "Plan"
section.
Security: We will contract with Safe Haven security to provide one security guard from 6PM-
6AM.
Utility Reimbursement: Genesis Church will be reimbursed for utilities being used during plan
activation.
Meals: Genesis Church is providing an evening meal.
Cots: These will be purchased and stored onsite.
Blanket/Pillows: Genesis Church will host a drive to collect 100 blankets and pillows.
Cleaning Supplies: These will be used to clean and sanitize the space after each night.
Client Outreach: New Beginnings will contact clients at area camps to notify them of the
emergency shelter.
7hills Homeless Center: Steven Mills, COO, is serving as committee chairperson. 7hills will assume
fiduciary responsibility for the program which includes accounting, expense reimbursement to
partners, and fundraising. 7hills will also oversee overall coordination and community
communications and are one of the agencies providing overnight shelter operations staffing.
Genesis Church: Rachel Kirksey, Community Care Coordinator and Janice Hanna, Church
Administrator are serving as committee members. Genesis Church will provide Space at Genesis
Church, boxed dinners, travel for guests and pets, coordinate a community pillow and blanket
drive.
New Beginnings: Solomon Burchfield, Program Director, is sewing as a committee member. New
Beginnings is providing Operational staff during the month of January and community outreach
and winter weather education to local camps.
Northwest Arkansas Continuum of Care: Pam Hutcheson, Executive Director, is serving as a
committee member. The COC is coordinating the transportation process partnering with Uber.
Salvation Army: Captain Josh Robinette, Area Commander and Kim Koyote, Director of Social
Services are serving as committee members. Salvation Army will provide guidance to the team
staffing the emergency shelter in January and provide staffing during February.
United Way of Northwest Arkansas: Carlos Garbutt, 211 Community Impact Manager, is serving
as a committee member. United Way is providing referral services as well as coordinating
transportation with Lyft.
We are asking the City of Fayetteville for $21,442 to fund this plan. 7hills will administer the grant
and reimburse all partners for eligible expenses as outlined in this budget. Should the number of
days of service fall below the estimated 15 days, funds will be held by 7hills in a restricted
account and rolled over to the next year's Winter Weather Emergency Shelter Collaborative.
Should the number of days exceed the estimate, 7hills will work through the Collaborative to
secure additional funding from other community partners.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget year
2022
Division
/Org2 CITY COUNCIL (016)
Kevin
Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Resolution to approve a budget adjustment of $21,442 to partially fund emergency shelters for homeless persons
provided by 7Hills Homeless Center, Genesis Church, Central United Methodist Church and Northwest Arkansas
Continuum of Care when the Salvation Army Shelter and and Other Shelters are fully occupied during dangerourly cold
nights.
RESOLUTION/ORDINANCE
COUNCIL DATE: 1 /18/2022
LEGISTAR FILE ID#: _'J Q129 _O09 /
Ke,"Sprt+ger-
1/10/2022 3:00 PM
Budget Director
TYPE:
JOURNAL#:
Date
D - (City Council)
GLDATE: 1/18/2022
CHKD/POSTED: /
TOTAL
21,442
21,442
v.20211122
Increase /
(Decrease)
Proiect.Sub#
Account Number
Expense
Revenue
Project Sub Detl
AT Account Name
1010.090.6600-5721.00
21,442
-
40901 4010.1
E% Transfer to -Seven Hills Homeless
1010.001.00014999.99
-
21,442
RE Use Fund Balance - Current
H:\BudgetAdjustment\2022-Budget\ClTY COUNCIL\01-18-22\2022BA- Walk On Seven Hills.xlsm I of I
CONTRACT FOR SERVICES
Comes now the City of Fayetteville, Arkansas, and 7hills Homeless Center, Inc. on
this 18t' day of January, 2022 and mutually agree and covenant together:
WHEREAS, the City of Fayetteville in 2022 will likely see more nights where the
temperature will be 15 degree wind chill or colder which could endanger persons who only
have tents for housing; and
WHEREAS, a Winter Weather Emergency Shelter Collaborative made up of 7Hills
Homeless Shelter, Genesis Church, New Beginnings, Northwest Arkansas Continuum of
Care, Salvation Army, Central United Methodist Church and United Way have made
tentative plans to assist homeless residents of Fayetteville when it is too cold for them to
safely sleep outside; and
WHEREAS, the Collaborative has analyzed this situation and determined its budget to
provide safe and warm places to sleep during those cold nights needs $21,442.00 in funding
from the City of Fayetteville for their emergency night time shelter program.
NOW THEREFORE, the City of Fayetteville and Mills Homeless Center, Inc. mutually
agree as follows:
1. In order to better serve and provide warm housing for Fayetteville homeless residents in
2022, the City of Fayetteville agrees to pay to 7hills Homeless Center, Inc. as coordinator
and disburser of all funds the sum of not to exceed $21,442.00 for use of the Winter
Weather Emergency Shelter Collaborative pursuant to its proffered budget.
2. 7hills Homeless Center, Inc. agrees to accept this funding for the exclusive uses shown
on the attached Exhibit: "Emergency Winter Weather Shelter Budget" which is
incorporated into this contract along with the rest of the three page document entitled
"Winter Weather Emergency Shelter Collaborative" as if is stated within this contract word
1
for word.
3. As coordinator for this program, 7hills Home Center, Inc. agrees fully document all
expenditures of this $21,442.00 to ensure all such expenditures comply with the budget
and budgeted uses the Collaborative submitted and provide such document no later than
May 3, 2022 to the City of Fayetteville. Further, any of the City funds not needed or used
for the budgeted items in 2022 shall be refunded to the City by February 1, 2023.
In agreement with all the terms and conditions above, 7hills Homeless Center, Inc.
and the City of Fayetteville sign below.
CITY OF ByAYETTEVILLE, ARKANSAS
, Mayor
Date:
7HILLS HOMELESS CENTER, INC.
4
By:
Steven i Is. COO
Date: 1 /14/2022
ATTEST `,�� G��ftrt•r.
By:
Kara Paxton FA YE774t1LLe
City Clerk -Treasurer
9
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2