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Home My WebLink About20-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 20-22 File Number: 2021-1121 AMEND RESOLUTION 343-21 SERVICE APPRECIATION PAY BUDGET ADJUSTMENT: A RESOLUTION TO AMEND RESOLUTION 343-21 AND APPROVE A BUDGET ADJUSTMENT INCREASING THE 2021 BUDGET BY THE AMOUNT OF $19,274.00 TO RECONCILE ACTUAL EXPENSES ON CHECKS GIVEN TO EMPLOYEES AS PART OF THE SERVICE APPRECIATION PAY WHEREAS, on December 21, 2021, the City Council approved Resolution 343-21 authorizing one-time service appreciate payments to City employees; and WHEREAS, Resolution 343-21 included an estimate of the total cost and, after final checks were issued to employees, the actual total cost of the service appreciation payments was $1,819,279.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 343-21 and approves a budget adjustment, a copy of which is attached to this Resolution, increasing the 2021 Budget by the amount of $19,274.00 to reconcile actual expenses on checks given to employees as part of the service appreciation pay approved by the City Council on December 21, 2021, for a total cost of $1,819,274.00. PASSED and APPROVED on 1/18/2022 Page 1 Printed an 1119122 Resolution: 20-22 File Number.' 2021-1121 Attest: ��.■�'j� -R K+� .G Kara Paxton, City Clerk Treasures Q. F'q YEr`; , ��•Sf'., ��f� YES . • �```. �.1;; 0 i o� a o Page 2 Printed on 1119122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-1121 Agenda Date: 1/18/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.5 AMEND RESOLUTION 343-21 SERVICE APPRECIATION PAY BUDGET ADJUSTMENT: A RESOLUTION TO AMEND RESOLUTION 343-21 AND APPROVE A BUDGET ADJUSTMENT INCREASING THE 2021 BUDGET BY THE AMOUNT OF $19,274.00 TO RECONCILE ACTUAL EXPENSES ON CHECKS GIVEN TO EMPLOYEES AS PART OF THE SERVICE APPRECIATION PAY WHEREAS, on December 21, 2021, the City Council approved Resolution 343-21 authorizing one-time service appreciate payments to City employees; and WHEREAS, Resolution 343-21 included an estimate of the total cost and, after final checks were issued to employees, the actual total cost of the service appreciation payments was $1,819,279.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends Resolution 343-21 and approves a budget adjustment, a copy of which is attached to this Resolution, increasing the 2021 Budget by the amount of $19,274.00 to reconcile actual expenses on checks given to employees as part of the service appreciation pay approved by the City Council on December 21, 2021, for a total cost of $1,819,274.00. City of Fayetteville, Arkansas Page 1 Printed on 111912022 Kevin Springer Submitted By City of Fayetteville Staff Review Form 2021-1121 Legistar File ID 1/18/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/28/2021 BUDGET & INFORMATION MGMT (133) Submitted Date Division / Department Action Recommendation: Approval of a Budget Adjustment to reconcile actual expenses on checks given to employees as part of the service appreciation pay that was approved on 12/21/2021. 51XX.XX (Personnel Services) Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget All Funds Fund Project Title $ 1,800,000.00 $ 1,819,274.00 $ (19,274.00) $ 19, 274.00 V20210527 Previous Ordinance or Resolution # 343-21 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 18, 2022 TO: Mayor and City Council FROM: Paul A. Becker, Chief Financial Officer DATE: December 30, 2021 CITY COUNCIL MEMO SUBJECT: Amendment to Resolution 343-21 Increasing the Amount of the 2021 budget by $19,279 to reconcile actual expenses on checks given to employees as part of the service appreciation pay that was approved on 12/21/2021 RECOMMENDATION: To increase the budget amount added to the 2021 budget pursuant to resolution 343-21 by $19,279 due to reconciling actual payments made to City employees as part of the service appreciation pay that was approved by City Council on December 21, 2021. BACKGROUND: City Staff demonstrated flexibility and adaptability over the past two years. Because of their dedication to serving this City, the safety, health, and security needs of our citizens have been met and City services were provided without interruption. In recognition of staff's hard work, City Council approved a one-time award on December 21, 2021. The incentive was prorated to employees that worked from November 1, 2020 through November 28, 2021. Awards were grossed up for tax purposes and were paid out to active, eligible employees on December 22, 2021. The impact of the original cost was estimated and after final checks were issued to employees, a reconciliation was needed. These amounts are reflected in the attached budget adjustment. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The breakout of the $19,279 budget adjustment and total impact of the employee service appreciation pay by funding source is shown below. Employee Service Appreciation Pay - Cost by Fund: FUNDING SOURCE 1010 - General 2100 - Street 2130 - Parking 21&0- Community Development 2250- Parks Development 5 400 - W ater a n d Sewer 5500 - RecycIing and Trash Col lectior 5550 - Airport 9700 -Shop TOTAL Original BA 1.186.000 125.000 12.000 13.000 63.000 97.000 .44,000 21,000 39,000 1,800,000 Budget Final Adjustment Impact (17,120) 1.168.330 7211 132.211 528 12,528 405 13r405 3.327 66.327 12.687 209.687 8.833 152.333 1,357 22.357 2,051 41.051 19,279 1.819.279 2 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number Non -Departmental (800) 2021 /Org2 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a Budget Adjustment to reconcile actual expenses on checks given to employees as part of the service appreciation pay that was approved on 12/21/2021. RESOLUTION/ORDINANCE COUNCIL DATE: 1 /18/2022 LEGISTAR FILE ID#: 2021-1 121 KeA/ �YvSpv' r 1213012021 4:40 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL 57,837 57,837 v.20211122 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2246.800.9246-4309.01 19,279 20023 2021 RE Federal Grants - Operational 2246.800.9713-7602.27 19,279 - 20023 2021 EX Transfers To Funds - Replacement 4270.900.9293-6602.24 - 19,279 RE Transfer from Fund -American Rescue PI; 4270.900.9293-7602.01 (17,120) - EX Transfers To Funds - General 4270.900.9293-7602.10 7,211 - EX Transfers To Funds - Street 4270.900.9293-7602.15 528 - EX Transfers To Funds - Parking Fund 4270.900.9293-7602.18 405 - EX Transfers To Funds - Community Develop 4270.900.9293-7602.25 3,327 - EX Transfers To Funds - Parks Development 4270.900.9293-7602.50 12,687 - EX Transfers To Funds - Solid Waste 4270.900.9293-7602.55 8,833 - EX Transfers To Funds - Airport 4270.900.9293-7602.40 1,357 - EX Transfers To Funds - Water & Sewer Func 4270.900.9293-7602.70 2,051 - EX Transfers To Funds - Shop H:\Budget Adjustments\2022_Budget\CITY COUNCIL\01-18-22\2021-1121 BA Reconcile ARPA Service Appreciation Pay.xlsm 1 of 2 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.900.0001-6602.27 - (17,120) RE Transfer from Fund - Replacement 2100.410.4100-6602.27 - 7,211 RE Transfer from Fund - Replacement 2130.430.9130-6602.27 - 528 RE Transfer from Fund - Replacement 2180.642.4930-6602.27 - 405 RE Transfer from Fund - Replacement 2250.520.9250-6602.27 - 3,327 RE Transfer from Fund - Replacement 5400.720.4000-6602.27 - 12,687 RE Transfer from Fund - Replacement 5500.750.5000-6602.27 - 8,833 RE Transfer from Fund - Replacement 5550.760.3940-6602.27 - 1,357 RE Transfer from Fund - Replacement 9700.770.1910-6602.27 - 2,051 RE Transfer from Fund - Replacement 1010.090.6600-5106.00 (17,120) - EX Personnel Contingency - General 2100.410.4100-5106.00 7,211 - EX Personnel Contingency - General 2130.430.9130-5106.00 528 - EX Personnel Contingency - General 2180.642.4930-5106.00 405 - EX Personnel Contingency - General 2250.520.9250-5106.00 3,327 - EX Personnel Contingency - General 5400.720.4000-5106.00 12,687 - EX Personnel Contingency - General 5500.750.5000-5106.00 8,833 - EX Personnel Contingency - General 5550.760.3940-5106.00 1,357 - EX Personnel Contingency - General 9700.770.1910-5106.00 2,051 - EX Personnel Contingency - General H:\Budget Adjustments\2022_Budget\CITY COUNCIL\01-18-22\2021-1 121 BA Reconcile ARPA Service Appreciation Pay.xlsm 2 of 2