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Home My WebLink About17-22 RESOLUTION❑� r•nv£�rF i 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 17-22 File Number: 2021-1120 KRAPFF REYNOLDS CONSTRUCTION COMPANY: A RESOLUTION TO APPROVE A ONE YEAR EXTENSION TO THE CONTRACT WITH KRAPFF REYNOLDS CONSTRUCTION COMPANY IN THE AMOUNT OF $590,789.00 FOR REHABILITATION OF SANITARY SEWER MANHOLES THROUGHOUT FAYETTEVILLE, AND TO APPROVE A CHANGE ORDER PROVIDING FOR A 5% PRICE INCREASE ON ITEM COSTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year extension to the contract with Krapff Reynolds Construction Company in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville as identified in previous sanitary sewer evaluation studies, and further approves a change order providing for a 5% price increase on item costs. PASSED and APPROVED on 1/18/2022 Attest: Ca' 0-w� � v w .;in Kara Paxton, City Clerk Treastier Page 1 Printed on 1119122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-1120 Agenda Date: 1/18/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.2 KRAPFF REYNOLDS CONSTRUCTION COMPANY: A RESOLUTION TO APPROVE A ONE YEAR EXTENSION TO THE CONTRACT WITH KRAPFF REYNOLDS CONSTRUCTION COMPANY IN THE AMOUNT OF $590,789.00 FOR REHABILITATION OF SANITARY SEWER MANHOLES THROUGHOUT FAYETTEVILLE, AND TO APPROVE A CHANGE ORDER PROVIDING FOR A 5% PRICE INCREASE ON ITEM COSTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year extension to the contract with Krapff Reynolds Construction Company in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville as identified in previous sanitary sewer evaluation studies, and further approves a change order providing for a 5% price increase on item costs. City of Fayetteville, Arkansas Page 1 Printed on 111912022 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-1120 Legistar File ID 1/18/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/27/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a one-year extension and change order to the term -maintenance contract with Krapff Reynolds Construction Co. in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville in 2022 as identified in previous investigations and by operations staff. Budget Impact: 5400.720.5700-5815.00 Water and Sewer Account Number Fund 02017.1 Sanitary Sewer Rehabilitation Project Number Project Title Budgeted Item? Yes Current Budget $ 6,633,148.00 Funds Obligated $ 4,606,807.20 Current Balance $ 2,026,340.80 Does item have a cost? Yes Item Cost $ 590,789.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 1,435,551.80 V20210527 Purchase Order Number: Previous Ordinance or Resolution # 74-20 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 18, 2022 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Corey Granderson, Utilities Engineer DATE: December 27, 2021 CITY COUNCIL MEMO SUBJECT: Krapff Reynolds Construction Co. — Contract Renewal and Change Order for Sanitary Sewer Manhole Rehabilitation RECOMMENDATION: Staff recommends approval of a one-year extension and change order to the term -maintenance contract with Krapff Reynolds Construction Co. in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville in 2022 as identified in previous investigations and by operations staff. BACKGROUND: On December 10, 2019 the City of Fayetteville accepted sealed competitive bids for manhole rehabilitation utilizing various techniques. Krapff Reynolds Construction Co. submitted the lowest bid (Resolution 74-20, Bid #19-53). The bid schedule includes unit pricing for various items of work in order to complete the annual rehabilitation program. DISCUSSION: Direct contracting with Krapff Reynolds Construction Co. allows the City to execute its sanitary sewer rehabilitation program efficiently. Manholes being repaired under this contract are either identified through normal City maintenance operations or by consultants during Sanitary Sewer Evaluation Studies (i.e., Smoke Testing). Engineering and administrative costs are minimized as these services are handled by city staff. This work is an integral part of the City's ongoing program to maintain its sewer system in the most long-term yet cost effective fashion. This will be the 3rd year of a 5-year renewable contract with Krapff Reynolds. A no -cost change order is also included in this renewal to increase pay item costs by 5% due to increases in material cost impacts nation-wide. This increase is recommended by staff and is permissible based on the original contract renewal language in the agreement. BUDGET/STAFF IMPACT: Funds are available for this project in the Sanitary Sewer Rehabilitation account. Attachments: Change Order No. 1 Resolution 74-20 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 qWM Change Order No. CITY OF FAYETTEVILL.E ARKANSAS To Contractor: Krapff Reynolds Construction Company The Contract is changed as follows: CHANGE ORDER Contract Title: Date of Issuance: ORDINANCE/RESOLUTION: 111-21 2022 Sewer Manhole Rehabilitation Effective: April 6, 2021 January 3, 2022 Bid Bid Previous Unit Contract Revised Revised Previous Revised Item Item Estimated of Unit Estimated Unit Estimated Estimated No. Description Quantity Measure Price Quantity Price Cost Cost 1 Mobilization (May not exceed 5% 1 LS $28,000.00 1 $28,055.55 $28,000.00 $28,055.55 of total bid 2 Replace Manhole Frame and 70 EA $1,100.00 60 $1,155.00 $77,000.00 $69,300.00 Cover Paved Areas 3 Replace Manhole Frame and 106 EA $500.00 100 $525.00 $53,000.00 $52,500.00 Cover ON -Paved Areas 4 Replace/Raise to Grade, Manhole 50 VF $500.00 50 $525.00 $25,000.00 $26,250.00 Frame Grade Adjustments 5 Replace Manhole Bench and 9 EA $1,000.00 9 $1,050.00 $9,000.00 $9,450.00 Trough 6 Chemical Grout Pipe Seals and 149 EA $300.00 130 $315.00 $44 700.00 $40 950.00 Lower 18" 7 Apply Internal Manhole 60 VF $440.00 60 $462.00 $26,400.00 $27,720.00 Adjustment Seal 8 Apply Cementitious Coating to 27 EA $762.00 27 $800.10 $20,574.00 $21,602.70 Entire Manhole 0 - 6 FT Depth) Additional VF of Cementitious 9 Coating to Entire Manhole (> 6 FT 45 VF $127.00 45 $133.35 $5,715.00 $6,000.75 De th 10 Apply Epoxy Coating to Entire 60 VF $240.00 60 $252.00 $14,400.00 $15,120.00 Manhole 11 Repair Epoxy Coating 50 SF $50.00 50 $52.50 $2,500.00 $2,625.00 Complete Replacement w/ 4 foot 12 diameter manhole in PAVED 4 EA $8,250.00 4 $8,662.50 $33,000.00 $34,650.00 areas 0-6FTDe th Page 1 of 2 Complete Replacement w/ 4 foot 13 diameter manhole in NON- 14 EA $7,250.00 14 $7,612.50 S101,500-00 S106,575.00 PAVED areas (0 - 6 FT Depth) Additional VF of manhole 14 replacement (> 6 FT Depth) 50 VF $200.00 50 S210.00 S 10,000.00 $10,500.00 15 QSR patch 75 EA $200.00 69 S210.00 $15.000.00 S 14,490.00 Trench Safety; Comply with OSHA 16 Standards 29 CFR 1926 Safety I LS S 125,000.00 1 S 125,000.00 $125.000.00 S 125,000.00 and Health Regulations for Construction SubDart P Sum: $590,789.00 $590,789.00 Net Cost for this Change Order: $0.00 Not valid until Mgned by the Owner The original Contract Price was $ 590,789.00 Net change by previously authorized change orders $ The Contract Price prior to this Change Order was - _ $ 590,789.00 The Contract Price will 1jitareasebylldeemase hyl[renlaut unchanged] $ The nem, Contract Price including this Change Order will be $ 590,789.00 The Contract Time(s) will [inen. ed by]t remain unchanged} End of 2022 Required dates of Completion as of the date of this Change Order therefore are: Substantial Completion End of 2022 Final Completion End of 2022 NOTE: This summary does not reflect changes in the Contract Price or Time(s) v%hich have been authorized by Work Change Directives not incorporated in this or previous Change Orders. Krapff Reymolds Construction Company CITY 1=4�AYEFVLLE DATE BY DATE Page 2 of 2 OF FAYFr, it 4gKANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 74-20 File Number: 2020-0062 BID #19-53 KRAPFF REYNOLDS CONSTRUCTION COMPANY: A RESOLUTION TO AWARD BID #19-53 AND AUTHORIZE A ONE YEAR CONTRACT WITH KRAPFF REYNOLDS CONSTRUCTION COMPANY IN THE AMOUNT OF $590,789.00 FOR REHABILITATION OF SANITARY SEWER MANHOLES THROUGHOUT FAYETTEVILLE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-53 and authorizes Mayor Jordan to sign a one contract with Krapff Reynolds Construction Company in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville as identified in previous sanitary sewer evaluation studies, with an option to renew the contract for up to four additional one year terms. PASSED and APPROVED on 3/3/2020 Attest: GCE R K 11111111 1 1��ii T,Q � CITY• •,:9�% Kara Paxton, City Clerk Treasurer • FAYE .� •��NSNS .'��•� 11411111110 ► Page 1 Printed on 314120