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HomeMy WebLinkAbout05-22 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 05-22 File Number: 2021-1033 CROSSLAND HEAVY CONTRACTORS, INC. CHANGE ORDER NO.2 - 2019 STREET IMPROVEMENT BOND PROJECT: A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 WITH CROSSLAND HEAVY CONTRACTORS, INC. IN THE AMOUNT OF $502,949.80 FOR THE SAIN STREET EXTENSION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET IMPROVEMENT BOND PROJECT WHEREAS, on December 1, 2020, the City Council passed Resolution No. 304-20 approving a contract with Crossland Heavy Contractors, Inc. for the construction of the Sain Street Extension Project; and WHEREAS, Change Order 2 will include the addition of a roundabout and utility relocations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 2 to the contract with Crossland Heavy Contractors, Inc. in the amount of $502,949.80 to provide for the addition of a roundabout and utility relocations associated with the construction of the Sain Street Extension Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing Federal Aid funds received from the Arkansas Department of Transportation. PASSED and APPROVED on 1/4/2022 Page 1 Printed on 115122 Resolution: 05-22 File Number: 2021-1033 Attest: GOER K.., 'j�-� Kara Paxton, City Clerk Treasurer. Page 2 Printed on 115122 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-1033 Agenda Date: 1/4/2022 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.6 CROSSLAND HEAVY CONTRACTORS, INC. CHANGE ORDER NO.2 - 2019 STREET IMPROVEMENT BOND PROJECT: A RESOLUTION TO APPROVE CHANGE ORDER NO.2 WITH CROSSLAND HEAVY CONTRACTORS, INC. IN THE AMOUNT OF $502,949.80 FOR THE SA1N STREET EXTENSION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET IMPROVEMENT BOND PROJECT WHEREAS, on December 1, 2020, the City Council passed Resolution No. 304-20 approving a contract with Crossland Heavy Contractors, Inc. for the construction of the Sain Street Extension Project; and WHEREAS, Change Order 2 will include the addition of a roundabout and utility relocations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 2 to the contract with Crossland Heavy Contractors, Inc. in the amount of $502,949.80 to provide for the addition of a roundabout and utility relocations associated with the construction of the Sain Street Extension Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing Federal Aid funds received from the Arkansas Department of Transportation. City of Fayetteville, Arkansas Page 1 Printed on 11512022 City of Fayetteville Staff Review Form 2021-1033 Legistar File ID 1/4/2022 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Libertini 12/15/2021 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: A Resolution to approve Change Order #2 to the construction contract with Crossland Heavy Contractors, Inc. in the amount of $502,949.80 for the Sain Street Extension project and to approve a budget adjustment recognizing Federal -aid funds received from the Arkansas Department of Transportation in the amount of $402,359.84. The City's 20% match of $100,589.96 will come from the Street Project 2019 Bond Fund. Budget Impact: 4470.800.8835-5809.00 4602.860.7213-5809.00 Sales Tax Capital Improvements Streets Project 2019 Bonds Account Number Fund 06035.7213 Sain Street Extension 46020.7213 Sain Street Extension (2019 Bond Project) Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 5,142,120.00 $ 4,714,123.67 $ 427,996.33 $ 502,949.80 $ 502,950.00 427,996.53 V20210527 Purchase Order Number: 2020-00000784 Previous Ordinance or Resolution # 304-20 Change Order Number: Original Contract Number: Comments: 2 2020-00000085 Approval Date: CITY OF FAYETTEVILLE %PF ARKANSAS MEETING OF JANUARY 4, 2022 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director/City Engineer FROM: Paul Libertini, Staff Engine�05ty DATE: December 15, 2021 SUBJECT: Sain Street Extension — Change Order #2 - Roundabout RECOMMENDATION: Staff recommends City Council approval of Change Order #2 to the construction contract with Crossland Heavy Contractors, Inc. in the amount of $502,949.80 and the attached Budget Adjustment. BACKGROUND: On March 30,2021, the roundabout proposal was presented to and approved by the City Council Transportation Committee (See attached staff memo & exhibits). As part of the 2019 Bond projects, the City will be improving the Millsap Road and College Avenue intersection as well as designing and constructing a new roadway which will connect Sain Street to Millsap Road. A roundabout will better serve the anticipated traffic flow that will utilize the new Sain Street Extension in lieu of a standard "T-intersection". DISCUSSION: Revised construction plans are complete and have been reviewed by both the City and ARDOT. The next step is to obtain the City Council's approval and the Mayor's signature on the change order documents. Staff has discussed the proposed revision with the Program Management Division of the ARDOT Little Rock Headquarters and they have verbally agreed that federal -aid funds could be used for this change order. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: This project is based on an Agreement of Understanding with the Arkansas Department of Transportation (ARDOT) in which the Department will use federal -aid funds to pay 80% of the contract amount and the City will pay a 20% match. The proposed Budget Amendment will recognize $402,359.84 of federal -aid funds for ARDOT's 80% share of the change order and will utilize $100,589.96 from the Streets Project 2019 Bonds Fund. Attachments: Change Order #2 Staff Memo to Transportation Committee dated 3/24/2021 Exhibits Budget Adjustment Change Order No. 2 Date of Issuance: December 9, 2021 Project: 040688 Sain St. Effective Date: Date of Approval by Council Owner: City of Fayetteville I Owner's Contract No.: 20-83 Contract: I Date of Contract: 02.02.2021 Contractor: Crossland Heavy Construction Engineer's Project No.: 152131 The Contract Documents are modified as follows upon execution of this Change Order: Description: Adds Items to contract (see attached unit price exhibit) reflective of the addition of a mini -roundabout at the intersection of Backa e St. and Sam St. along with associated connection to the south and utility relocations. Attachments (list documents supporting change): Crossland Heavy Request for Pricing- Mini Roundabout document w/ pricing and CPM Schedule (dated 12.03.21) MCE Generated Spreadsheet- Change Order #2 Pricing Summary CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price: Original Contract Times: ❑ Working days ® Calendar days Substantial completion (days or date): 12.28.21 $4,380.859.87 Ready for final payment (days or date): 02.26.22 [Increase] [Doer -ease] from previously approved [Inery se] [Peer -ease] from previously approved Change Orders Change Orders No. 1 to No. 1: No. 1 to No. 1: Substantial completion (days): 0 days $ 10 290.50 Ready for final payment (days): 0 days Contract Price prior to this Change Order: Contract Times prior to this Change Order: Substantial completion (days or date): 12.28.21 $ 4.391.150.37 Ready for final payment (days or date): 02.26.22 [Increase] [Decease] of this Change Order: [Increase] [D of this Change Order: Substantial completion (days or date): 171 days $ 502,949.80 Ready for final payment (days or date): 171 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): 06.17.22 $ 4,894,100.17 Ready for final payment (days or date): 08.16.22 RECO. ED: ACCE D: ACCEPTED: By: By: i By. �;�� _. n neer (Authorized Signature) Owner (Aut oriwd 'gnature) Contractor (Authorized Signature) Date: 12.09.21 �Dat : l Date: 12109/2I APPROVED BY CITY APPROVED BY OF FAYETTEVILLE: AYOR ZIVOW LD JORDAN Date ARDOT: ARDOT Date EJCDC C-941 Change Order Prepared by the Engineers. t:ontract Documents Committee and endorsed by the Construction Specifications Institute. Page 1 of 1 Section 00680-1 97KANSAS DEPARTMENT OF TRANSPORTATION The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Dear Mayor Jordan: ARKANSAS DEPARTMENT OF TRANSPORTATION ARDOT.Sov I IDriveArkansas.com I Lorie H. Tudor, P.E., Director PROGRAM MANAGEMENT DIVISION 10324 Interstate 30 1 P.D. &w 22611 little RockAR 71203-2261 1 Phone: 501569.2262 I fax: 5015642623 January 10, 2022 Re: Job 040688 F.A.P. STPU-HPP2-9142(39) Sain Street Extension (Fayetteville) (S) Washington County Reference is made to Change Order Number 2 recently submitted for the subject Federal -aid project. We hereby concur in the changes, and a signed copy of the change order is enclosed for your use. Approval of this change order does not indicate a change in federal funding for this project. If you have any questions, please contact Carlos Meredith at (501) 569-2481 or Carlos.Meredith@ardot.gov. Sincerely, Jessie Jones, P.E. Division Engineer Program Management Enclosure c: Construction — Chuck Holland Transportation Planning and Policy District 4 Resident Engineer #43 Job 040688 'D' File Mr. Jeff Hawkins, Executive Director, NWA Regional Planning Commission Change Order No. 2 Date of Issuance: December 9, 2021 Effective Date: Date of Approval by Council Project: 040688 Sain St. : City of Fayetteville JOwnees Contract No.: 20-83 Contract: F.A.P. STPU-HPP2-9142(39) +Date of Contract: 02.02.2021 Contractor: Crossland Heavy Construction JEngineees Project No.: 152131 The Contract Documents are modified as follows upon execution of this Change Order: Description: Adds Items to contract (see attached unit price exhibit) reflective of the addition of a mini -roundabout at the intersection of Backage St. and Sain St along with associated connection to the south and utility relocations. Attachments (list documents supporting change): Crossland Heavy nest for Pricing- Mini Roundabout document w/ pricing and CPM Schedule (dated 12.03-21) MCE Generated Spreadsheet- Change Order #2 Pncmg Summary _ CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME$: Original Contract Price: Original Contract Times: 0 Working days ® Calendar days Substantial completion (days or date): 12,2811 $4,380,859.87 Ready for final payment (days or date): 02.26.22 [Increase} e] from previously approved [base} [Deemase] from previously approved Change Orders Change Orders No. 1 to No. 1: No. 1 to No. 1: $,10,290.59 Contract Price prior to this Change Order: S 4.39 1.150.37 [Increase] [Decmese] of this Change Order: $ 502,949.80 Substantial completion (days): 0 dM Ready for final payment (days): 0 days Contract Times prior to this Change Order: Substantial completion (days or date): 12.28.21 Ready for final payment (days or date): 02.26.22 [Increase] [lesrease ] of this Change Order: Substantial completion (days or date): 171 dabs Ready for final payment (days or date): 171 days Contract Price incorporating this Change Order: Contract Times with all approved Change Orders: Substantial completion (days or date): 06.17.22 $ 4,894,100.17 Ready for final payment (days or date): 08.16.22 RECO ED: ACCE D: , , ACCEPTED: IBy: _ice y B By:-� K"ineer (Authorized Signature) Owner (Authorized signature) Contractor (Authorized Signature) Date: APPROVED BY CITY OF FAYETTEVILLE: .�Dat , : ./Z/ ! Date' 12 0 9 21 �4/04APPROVED BY _ ��r LO JORDAN Date ARDOT: Date EJCDC C-941 Change Order Prepared by the Engineers Caatract Documents Committee and endorsed by the Construction Specifications lutib te. Pngc 1 or l section nn"n-1 CHANGE ORDER #2 PRICING SUMMARY SAIN STREET -VANTAGE DRIVE EXTENSION, ROUNDABOUT City of Fayetteville, Arkansas PROJECT # 040688 DECEMBER 2021 McCLELLAND NSULTING10"CE, nmammm ENGINEERS, INC. NEW ITEMS TO BE .. . .. Bid Item # Revised Quantity Unit DESCRIPTION UNIT PRICE Price Extended 38A 150 LF Modified Type A Curb and Gutter $ 71.06 $ 10,659.00 38B 175 LF Type B1 Mountable Curb (Splitter Islands) $ 25.56 $ 4,473.00 38C 151 LF 12" Ribbon Curb (Mini -roundabout) $ 69.44 $ 10,485.44 38D 65 LF Type B2 Mountable Curb (Splitter Island) $ 59.84 $ 3,889.60 38E 145 LF Type B3 Mountable Curb (Raised Aprons) $ 47.38 $ 6,870.10 39A 607 SY 10' Concrete Walk $ 94.50 $ 57,372.00 42A 4 EA Bike Lane Transitions, Complete $ 2,538.63 $ 10,154.52 58A 3 EA "YIELD" Pavement Symbol (Thermoplastic) $ 462.90 $ 1,388.70 58B 30 LF Triangular Yield Line (Thermoplastic) $ 30.86 $ 925.80 66A 3 EA Illuminated Collapsible Bollard & Light Base, Complete & Operational $ 5,387.29 $ 16,161.87 66B 201 SY Intergrally Colored Stamped Concrete (Slitter Islands and Aprons) $ 267.49 $ 53,646.61 66C 60 SY 26' Diameter Mountable Center Island, Complete $ 351.38 $ 21,082.80 66D 49 EA Glass 360 Degree Reflective Curb Markers $ 70.94 $ 3,476.06 66E 31 LF 2' wide Concrete Swale with 6" Curb $ 187.84 $ 5,823.04 66F 647 LF Furnish and Install Conduit; 1 1/2" SCH 40, in trench $ 18.58 $ 12,021.26 66G 9 EA Furnish and Install Pullbox $ 806.03 $ 7,254.27 66H 6 EA Type S2 LED Illumination Fixture and Pole; 30' Pole, Foundation, Pole Wiring, Fuses and Ancillary Equipment included; Complete $ 7,967.64 $ 47,805.84 661 647 LF 3#8 AWG THWN Conductors, Installed $ 12.01 $ 7,770.47 66J 1 EA Service Point Assembly (Roadway Lighting; including Utility costs, Primary Service Conduit, Secondary Service Conduit and Conductor, and Switched Load Pedistal, Installed Complete $ 21,842.05 $ 21,842.05 66K 1 LS U of A Parking Lot Lighting (per RFI #8) $ 9,674.50 9674.5 143 2 EA 4' Diameter Sanitary Sewer Manhole, 0-6 Feet Deep $ 5,788.84 $ 11,577.68 144 3 VF 4' Diameter Sanitary Sewer Manhole, Extra Depth over 6 feet Deep $ 350.18 $ 1,050.54 145 166 LF 8" PVC SDR-26 Sewer Main $ 134.07 $ 22,255.62 146 80 CY Class 7 Backfill under Pavement, for S.S. Main $ 78.14 $ 6,251.20 ADDED LINE ITEMS TOTAL $ 353,911.97 QUANTITY CHANGES FORCONTRACT Bid Item # Quantity Change Unit DESCRIPTION UNIT PRICE Price Extended 1 1 LS Act 291, 1993 Trench and Excavation Safety Systems $ 661.57 $ 661.57 2 1 LS Traffic Control and Maintenance $ 7,268.91 $ 7,268.91 3 1 LS Erosion Control $ 7,601.47 $ 7,601.47 4 1 LS Mobilization; Not to Exceed 5% of Total Bid $ 44,321.54 $ 44,321.54 5 1 LS Clearing, Grubbing and Demolition $ 19,236.32 $ 19,236.32 6 690 CY Select Fill (Plan Quantity) $ 11.00 $ 7,590.00 7 2,275 CY Excavation (Plan Quantity) $ 6.00 $ 13,650.00 8 150 CY Embankment (Plan Quantity) $ 9.50 $ 1,425.00 9 0 CY Rock Excavation (Allowance) $ 105.00 $ - 10 280 SY 4" Topsoil Placement $ 4.00 $ 1,120.00 11 940 SY Subgrade Preparation (Plan Quantity) $ 1.20 $ 1,128.00 12 138 CY Undercut and Backfill (Allowance) $ 21.50 $ 2,967.00 13 200 TON Rock Backfill (Sta 24+50 to 31+14, per Geotech Report Recommendation) $ 26.00 $ 5,200.00 14 125 SY Geogrid Fabric, TX160 (Sta. 24+50 to Sta. 31+16) $ 6.00 $ 750.00 15 100 SY Filter Fabric (Between Rock Backfill and Select Fill/Class 7 Base, Sta. 24+50 to Sta. 31+16) $ 2.00 $ 200.00 16 233 LF 18" RCP, Class III $ 65.00 $ 15,145.00 17 -208 LF 24" RCP, Class III $ 73.00 $ (15,184.00) 18 37 LF 30" RCP, Class III $ 86.00 $ 3,182.00 Bid Item # Quantity Change Unit DESCRIPTION UNIT PRICE Price Extended 19 0 LF 4' x 2' RC Box Culvert (Includes Geogrid TX5) $ 368.00 $ - 20 11 LF 4' x 3' RC Box Culvert (Includes Geogrid TX5) $ 340.00 $ 3,740.00 21 2 EA 4' Curb Inlet $ 5,005.00 $ 10,010.00 22 -2 EA 5' Curb Inlet $ 5,708.00 $ (11,416.00) 23 -3 EA Curb Inlet Extensions (4') $ 1,423.00 $ (4,300.00) 24 3 EA Curb Inlet Extensions (8') $ 2,846.00 $ 8,600.00 25 1 EA 4' Junction Box $ 5,150.00 $ 5,150.00 26 1 EA 5' Junction Box $ 5,870.00 $ 5,870.00 27 0 EA Reverse Throat Inlet Top (EX 1) $ 3,340.00 $ - 28 0 EA Junction Box Top $ 2,890.00 $ 29 -20 LF Trench Drains $ 670.00 $ (13,400.00) 30 -1 EA Trench Drain Inlet Box $ 5,335.00 $ (5,335.00) 31 0 EA Wingwalls, Headwalls and Appertenances for 4' by 3' RC Box Culvert $ 10,050.00 $ 32 0 EA Wingwalls, Headwalls and Appertenances for 4' by 2' RC Box Culvert $ 7,760.00 $ - 33 65 TON 2" ACHM Surface Course $ 102.50 $ 6,662.50 34 50 TON 3" ACHM Binder Course $ 90.00 $ 4,500.00 35 940 SY 6" Class 7 Base $ 10.50 $ 9,870.00 36 451 LF Standard Concrete Curb and Gutter $ 14.25 $ 6,426.75 37 -40 LF Modified Curb and Gutter $ 16.75 $ (670.00) 38 0 LF 1' Wide Valley Gutter $ 16.75 $ 39 -335 SY (4" Depth) 5' Concrete Sidewalk $ 48.00 $ (16,080.00) 40 0 SY Concrete Stairs, U of A Campus $ 179.00 $ - 41 40 SY Handicap Ramp Concrete $ 65.00 $ 2,592.78 42 11 EA Truncated Dome Panels $ 170.00 $ 1,870.00 43 48 SY 6" Thick Concrete Driveway Approach and Sidewalk (includes 6" Class 7 Base) $ 67.00 $ (3,216.00) 44 0 SY Concrete Driveway (includes 6" Class 7 Base) $ 67.00 $ - 45 28 TON 3" Asphalt Driveways (includes 6" Class 7 Base) $ 382.00 $ 10,696.00 46 -0.25 ACRE Seeding & Mulching (Beyond ROW in Field/Flood Plain) $ 2,600.00 $ (650.00) 47 690 SY Sodding (ROW & Greenspace) $ 5.00 $ 3,450.00 48 -330 LF 4" Solid Striping, Yellow or White (Thermoplastic) $ 1.39 $ (458.70) 49 9S LF 4" Double Solid, Yellow or White(Thermoplastic) $ 2.23 $ 211.85 50 -105 LF 4" Skip Striping (Thermoplastic) $ 1.39 $ (145.95) 51 75 LF 4" Dotted or Dashed Striping (Thermoplastic) $ 1.39 $ 104.25 52 -371 LF 8" Solid Striping, White or Yellow (Thermoplastic) $ 2.23 $ (827.33) 53 129 LF 8" Dashed Striping (Thermoplastic) $ 2.23 $ 287.67 54 0 SF Non -Slip Reflective Paint, Green $ 22.28 $ - 55 -7 LF 12" Stop Bar (Thermoplastic) $ 5.57 $ (38.99) 56 2 EA Turning & Directional Arrow Pavement Symbols (Thermoplastic) $ 362.00 $ 724.00 57 0 EA Helmeted Bicyclist and Arrow Markings (Thermoplastic) $ 557.00 $ - 58 0 EA "ONLY" Pavement Symbol (Thermoplastic) $ 418.00 $ - 59 360 LF Crosswalks, White (Thermoplastic) $ 5.57 $ 2,005.20 60 0 LF Crosswalks, Green (Non -Slip Reflective Paint) $ 5.57 $ - 61 13 EA Various Street Signs (as indicated on Pavement Marking & Signage and iSignalization Plans) $ 284.00 $ 3,692.00 62 0 EA I Project Signs $ 836.00 $ - 63 1 LS North Drainage Channel $ 2,850.00 $ 2,850.00 64 0 LS Relocate Regions Bank Monument Sign, STA. 42+80 $ 5,600.00 $ - 65 0 EA Light Fixture (Type A)- for Bridge $ 7,250.00 $ 66 0 LF Handrail (Wingwalls, Headwalls and Retaining Walls) $ 79.00 $ 134 0 LF Install 1-Inch Copper Coated Water Service Line $ 31.00 $ 135 0 EA Water Meter $ 1,600.00 $ 136 0 EA Valve Box Adjustments To Proposed Grade $ 419.00 $ 137 0 EA Install Fire Hydrant Assembly $ 7,260.00 $ 138 0 LS Water and Sanitary Sewer Trench Excavation Safety $ 500.00 $ 139 0 LS Water and Sanitary Sewer Erosion Control $ 1,800.00 $ 140 0 EA Adjust Rim Elevation of Existing Sewer Manhole, Less than 18" $ 1,200.00 $ 141 0 1 EA jAdjust Rim Elevation of Existing Sewer Manhole, Greater than 18" $ 1,850.00 $ - EXISTING ITEM QUANTITY CHANGE TOTAL $ 149,037.84 Grand Total- Roundabout- CO#2 $ 502,949.80 CROSSLAND HEAVY CONTRACTORS 040688- Sain Street Extension 705 S. Lincoln St. Lowell, AR 72745 to 1479.347.7960 December 3, 2021 McClelland Consulting Engineers, INC. Eric Anderson — Engineer of Record Subject: 040688 — Sain Street Extension (Fayetteville) (S) RE: Request for Pricing- Mini Roundabout Mr. Anderson, Per your request, we are providing unit pricing and a request for contract time to be added to the current 040668 contract. We based our pricing and time for completion per the construction documents shared by yourself, labeled "ROUNDABOUT REVISION SET — 100%", stamped and dated 09/09/2021 by yourself. Please take the following clarifications into consideration when reviewing our proposal documents enclosed: Lead Time/Procurement Time Consideration: • Illuminated Collapsible Bollards; 6 — 8 weeks from approval • Type S2 LED Illumination Fixture and Pole; 8 — 10 weeks from approval • Quazite Junction Boxes; 8 — 10 weeks from approval • Service Point Assembly — Pedestal; 36 weeks from approval As of now we do not foresee any conflicts with the schedule and other items to be added in this change order. Current Market Pricing: Please take into consideration the rapidly changing escalation of construction material pricing due to a plethora of reasons, mainly being supply chain related. Just within the local market we are seeing significant costs increases for raw materials such as aggregates and concrete, in addition to the trucking of said materials rising as well. Another consideration we ask to be thought of is the status of the labor market in this region, which not only affects us as the General Contractor, but the subcontractors who are at their capacity for work, which in turn leads to premium pricing. This especially is shown in our concrete related scopes in which we are unable to self - perform the proposed work and the competitive pricing we received back from the subcontractor's came back above the engineer's estimate. We did our due diligence in finding competitive pricing for the additional scopes and thoroughly believe the costs presented are consistent with all the factors we are facing in today's market. www.heavycontractors.com LTR-112 CROSSLAND HEAVY CONTRACTORS 040688- Sain Street Extension 705 S. Lincoln St. Lowell, AR 72745 to 1479.347.7960 Contract Days: Considering the long lead time for the Service Point Assembly Pedestal as shown above, we are requesting contract days with the assumption temporary provisions, or an engineered solution will allow us to substantially complete the project without the mentioned pedestals. Clearly the day's presented and said lead time would not equate without an assumption of sorts. Per the attached CPM schedule, we are requesting a revised substantial completion date of 06/17/2022. The above request for the changing of substantial completion from 12/28/2021 to 06/17/2022 results in an addition of (171) calendar days added to the subcontract. We feel this is an equitable amount of time considering the critical path of the project was delayed due to the re- design starting on 05/30/21, as documented with previous schedule updates and my letter sent on 07/12/2021 claiming such delay in writing. If you have any questions, please do not hesitate to contact me at (620) 778-8581 Respectfully, CROSSLAND HEAVY CONTRACTORS Drew Dwyer Project Manager FnclnsurPs- • Proposal of Unit Prices • CPM Schedule www.heavycontractors.com LTR-112 CROSSLAND HEAVY CONTRACTORS 040688- Sain Street Extension 705 S. Lincoln St. Lowell, AR 72745 tel 479.347.7960 Unit Price Exhibit Item # Spec. Revised Est. Unit Reference Quantity DESCRIPTION UNIT PRICE Price Extended 1 1 LS Act 291, 1993Trench and Excavation Safety Systems $ 661.57 $ 661.57 2 604 1 LS Traffic Control and M aintenance $ 7,268.91 $ 7268.91 3 621 1 LS Erosion Control $ 7,60147 $ 760147 4 601 1 LS M obilization; Not to Exceed 5% of Total Bid $ 44,32154 $ 4432154 Subtotal = ::::::::i EARTHWORKS STORM DRAINAGE BASE & PAVING CONSTRUCTION 38A 201 1 150 LS LF Clearing, Grubbing and Demolition M odified Type A Curb and Gutter $ 19,236.32 $ 19,236.32 $ 7t06 $ 1D,659.00 38B 175 LF Type B1 M ountable Curb (Splitter Islands) $ 25.56 $ 4,473.00 38C 151 LF 12"Ribbon Curb (Mini -roundabout) $69A4 $1D,485A4 38D 65 LF Type B2 Mountable Curb (Splitter Island) $ 59.84 $ 3,889.60 38E 145 LF Type B3 Mountable Curb (Raised Aprons) $ 47.38 $ 6,870.10 39A 607 SY ID'Concrete Walk $ 94.50 $ 57,361.50 42A 4 EA Bike Lane Transitions, Complete $2538.63 $10,154.52 58A 3 EA "YIELD" Pavement Symbol (Thermoplastic) $ 462.90 $ 1388.70 58B 30 LF Triangular Yield Line (Thermoplastic) $ 30.86 $ 925.80 63 SP-16 1 LS North Drainage Channel $ 8000.00 $ 8,000.00 66A 3 EA Illuminated Collapsible Bollard& Light Base, Complete & Operational $5387.29 $16,16187 66B 201 SY IntergrallyColored Stamped Concrete (Slitterlslandsand Aprons) $267A9 $53,765A9 66C 60 SY 26' Diameter M ountable Center Island, Complete $ 351.38 $ 21,082.80 66D 49 EA Glass 360 Degree Reflective Curb M arkers $ 70.94 $ 3,476.06 66E 31 LF 2' wide Concrete Swale with 6" Curb $ 187.84 $ 5,823.04 66F 647 LF Furnish and Install Conduit; 1 12" SCH 40, in trench $ 18.58 $ 12,02126 66G 9 EA Furnish and Install Pullbox $ 806.03 $ 7,254.27 66H 6 EA Type S2 LED Illumination Fixture and Pole; 30' Pole, Foundation, Polewiring, Fuses and Ancillary Equipment included; Complete $ 7967.64 $ 47,805.84 661 647 LF 3#8AWGTHWN Conductors, Installed $ 12.01 $ 7,770.47 66J 1 EA Service Point Assembly (Roadway Lighting; including Utilitycosts, Primary Service Conduit, Secondary Service Conduit and Conductor, and Switched Load Pedistal, Installed Complete $21842.05 $21,842.05 66K 1 LS U of A Parking Lot Lighting - RFI08 $ 9674.50 $ 9,674.50 • $ 0.00 140 2 EA 4'Diameter Sanitary Sewer M anho le, 0-6 Feet Deep $5,788.84 $11,577.68 141 3 VF 4' Diameter Sanitary Sewer M anho le, Extra Depth over6feet Deep $350.18 $1,050.54 142 U6 LF 8" PVC SDR-26 Sewer Main $134.07 $22,255.62 143 80 CY Class 7 Backfill under Pavement, for S.S. Main $ 78.14 $ 6,25120 www.heavycontractors.com LTR-112 CITY OF ._ FAYETTEVILLE ARKANSAS TO: City Council Transportation Committee THRU: Chris Brown, Public Works Director/City Engineer FROM: Paul Libertini, Staff Engineer DATE: March 24, 2021�p SUBJECT: Sain Street Extension — Roundabout Change Order RECOMMENDATION: STAFF MEMO Staff is asking for the support of the Transportation Committee in moving forward with a design change to add a roundabout to the construction contract presently underway to build the Sain Street Extension project. BACKGROUND: On December 1, 2020, the City Council approved Resolution 304-20 which authorized a contract with Crossland Heavy Contractors, Inc. in the amount of $4,380,859.87 for the construction of the Sain Street Extension project, and further approves a project contingency in the amount of $438,086.00. The City Council also approved Resolution 305-20 which authorized Supplemental Agreement No. 2 to the contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $294,086.00 for construction management services including survey control, construction observation, materials testing, and engineering management associated with the Sain Street Extension project. Supplemental Agreement No. 2 includes construction phase design modifications as a task to be used as needed during the construction project. As far back as 2016, the City has been looking at different alternatives with the Sain Street Extension to connect to the flyover, improve the Millsap Road intersection by reconfiguration, and provide a side street connection to Millsap Road to help improve the functionality of the existing Millsap intersection with College Avenue. These concepts were presented at a Public Meeting on February 14, 2017. In 2019, the 71B Corridor Plan was approved which also illustrates aside street connection from Sain Street to Millsap Road (see attachments). The construction of the proposed side street is critical in providing a better connection to Millsap in order to improve the level of service at the Millsap and College intersection. The lack of any additional Federal funding available for this project has prevented the City moving forward with a design contract for the side street. DISCUSSION: At this time, Engineering staff would like to move forward with a design change order to the existing construction project to modify the proposed intersection with the University of Arkansas (UA) driveway and convert it to a small roundabout. Lindsey & Associates has presented some concepts for building apartments on either side of Sain Street. In discussions with Lindsey, they have agreed to re -design the layout of the apartment driveways to connect to the proposed roundabout. Engineering suggests that we utilize the existing contract with Burns & McDonnell to design the roundabout and submit it to the Arkansas Department of Transportation (ARDOT) as a Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 change order to the construction project which would be eligible to use the existing Federal funding with a 20% City match. This would prevent the future demolition and reconstruction of a portion of the newly constructed Sain Street to build the proposed roundabout and side street to connect to Millsap Road. Staff is also planning to pursue a contract amendment to the design contract with Burns & McDonnell to create an initial 30% design of the proposed side street to determine the right-of-way (r/w) limits. The City could then acquire the required r/w as funding becomes available without paying for a full design at this time. This item will be presented to the Committee at a later date. BUDGET/STAFF IMPACT: The design and construction of the proposed roundabout can be accomplished under the existing funded contracts and contract contingency. Attachments: Sain Street Long -Term Improvement Concepts Sain Street Near -Term Improvement Concepts Three Alternatives for Side Street Connection 71 B Corridor Concept City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number ENGINEERING (621) 2022 (BY) /Org2 Requestor: Paul Libertini BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A Resolution to approve Change Order #2 for the Sain Street Extension project in the amount of $502,949.80 for the construction of a roundabout in lieu of a "T-intersection" and to approve a budget adjustment recognizing Federal -aid funds received from the Arkansas Department of Transportation in the amount of $402,359.84 for the construction phase of this project. The City's 20% match of $100,589.96 will come from the Street Project 2019 Bond Fund. RESOLUTION/ORDINANCE COUNCIL DATE LEGISTAR FILE ID# 1/4/2022 2021-1033 }f oil y 31ac1� 1211612021 3:04 PM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date D - (City Council) 1/4/2022 TOTAL Account Number 402,360 402,360 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20211122 Account Name 4470.800.8835-5809.00 402,360 - 06035 7213 EX Improvements - Street 4470.800.8835-4309.00 4602.860.7213-5809.00 - 402,360 100,590 - 06035 46020 7213 7213 RE EX Federal Grants - Capital Improvements - Street 4602.860.7999-5899.00 (100,590) - 46020 7999 EX Unallocated - Budget H:\BudgetAdjustments\2022—Budget\CITY COUNCIL\01-04-22\2021-1033 BA Sain St Ext CO2.x1sm 1 of 1 City of Fayetteville Staff Review Form 2022-0457 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item CHANGE ORDER NO. 3 CROSSLAND HEAVY CONTRACTORS, INC. ARCHIVED Paul Libertini 5/20/2022 ENGINEERING (621) Submitted By Submitted Date Division/Department Action Recommendation: Staff recommends that the Mayor sign Change Order #3 for the Sain Str 93 calendar days to the contract with Crossland Heavy Contractors, Inc. Account Number 06035.7213 46020.7213 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? No Budget Impact: an Fund Sain Street Extension Sain Street Extension (2019 Bond Project) Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 371,672.00 $ 371,672.00 5 - $ 371,672.00 M210527 Purchase Order Number: 2020-00000784 Previous Ordinance or Resolution g 05-22 Change Order Number: 3 Approval Date: Original Contract Number: Comments: 2020-00000085 5-27-22 CITY OF �WARKANSFAYETEVILLE RKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director/City Engineer FROM: Paul Libertine, Staff Engineer,60-° DATE: May 23,2022 SUBJECT: Mayor's Signature — Change Order #3 Sain Street Extension STAFF MEMO Staff recommends that the Mayor sign Change Order #3 which will increase the contract time by 93 calendar days. BACKGROUND: On December 1, 2020, the City Council approved a contract (Resolution 304-20) with Crossland Heavy Contractors, Inc. for the construction of Sain Street Extension from N. Front Street to Vantage Drive. The contract amount was $4,380,859.87. DISCUSSION: Construction is approximately 65% complete with the bridge over Mud Creek at 95% complete. The Contractor is requesting additional days due to delays incurred from AT&T in relocating their underground lines. At a February meeting, AT&T stated that their relocation work could begin the second week of April. In April, AT&T stated that the best they could do was to begin work by May 30". On May 18th a meeting was held in the field with AT&T, Crossland Heavy and the engineers in an attempt to speed up the relocation. As a result, AT&T has scheduled to begin relocation on Tuesday, May 24 and should be complete within 3 weeks. Additionally, design revisions to N. Hemlock Avenue due to comments from the University and comments from the Lindsey proposed apartment complex have contributed to delays in construction work for Crossland Heavy Contractors. BUDGETISTAFF IMPACT: This change order only adds additional days to the contract time. Attachments: Change Order #3 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville. AR 72701 V�� ARKANSAS DEPARTMENT OF TRANSPORTATION AaDOT.gev I IDdvWManaaasem I LeXa X. Ted«, RE., Director KANSAS DEPARTMENT PROGRAM MANAGEMENT DIVISION TRANSPORTATION 103241ntersWe 30 I P.O. Bon 22611 lint.%ck,AB 222032261I Phone. 501569.2262 I Fax5%15692623 June 6,2022 The Honorable Lioneld Jordan Mayor of Fayetteville 113 West Mountain Fayetteville, AR 72701 Re: Job 040688 F.A.P. STPU-HPP2-9142(39) Sam Street Extension (Fayetteville) (S) Washington County Dear Mayor Jordan: Reference is made to Change Order Number 3 recently submitted for the subject Federal -aid project. We hereby concur in the change, and a signed copy of the change order is enclosed for your use. Approval of this change order does not indicate a change in federal funding for this project. If you have any questions, please contact Carlos Meredith at (501) 569-2481 or Carlos.Meredithaardot.govv. Sincerely, Jessie Jones, P.E. Division Engineer Program Management Enclosure c: Construction — Chuck Holland Transportation Planning and Policy District 4 Resident Engineer #43 Job 040688'D' File Mr. Jeff Hawkins, Executive Director, NWA Regional Planning Commission Change Order No. 3 Date of Issuance: May 19, 2022 Effective Date: Date of Approval by Council St Contract Contractors Contract No.: 02.02.2021 The Contrad Documents are modified a follows upon execution of" Chu& Order Deacnption: Add firm to the Contract due to Utility Relocation Delays Attachmmta (liar documents supporting chage): CHC wntlan request with substantiation, for time to be added to Contract retlectmg Substantial Completion w 08.151022, updated CPM Schedule indicates obis. Additional 34 days delay identified 05 18 2022 owing m AT&T CHANCE IN CONTRACT PRICE: CHANGEINCONTRACTTEM: Original Contract Prim: Original Contract Timm: ❑ Waking days ® Calendar do" Substantial completion (days or date): 121821 i4.380.859 87 Ready for final payment (days or date): 02.26.22 (Inaase}[Daeremol from previously approved ($ocreasel [8earemel from previously approved Change Orders Change Orders No. I to No. 2: No.1 to No. 2: Suhstantial completion (days): 171 days S 513240 30 Ready for final payment den days (days): 0 Contact price prior to this Change Order: Contract Times prior m this Change Order. Substantial completion (days or date): 06.17.2022 $ 4,894,100.17 Ready for final payment (days or date): 08.161022 (leare 1(Baesase] of this Change Order: (lnerasel 1Baee89e1 of this Change Order: Substantial completion (days or date): 93 days $ 0.00 Ready for final payment (days a date): 0 days Contract Price incorporating this Change Order. Contract Times with all approved Change Orders: Substantial completion (days or date): 09.18.2022 $ 4R90.100.17 Ready for final payment (days or date): 11� KECOMMENDE7 AC ACCEPTED: > ? By Kevin Beaumont :rYOo'a ar` By: -e Y B r -,s Euginur(Aurhomrd Sigapue) Oweer(AuNo Si@uwe) Cmmc ( curd Sigoarure) Date: 05.1 2022 e: / JLZ D.W. S/4/ J2 OFAYBiTEVB.LE » ARROVED BY Crry DOT APPROVED BY �1 Rosa Date aRopr Data mcoc coop ,Md.r r•.p.r q m. e.n.... ram. c..mao..vomm a..ww..a..a..,m q m. ca..n..e,,. sp.a.u.., u.smw. e.r.r or r $ntiun W690.1 CROSSLAND HEAVY CONTRACTORS 040688 - SAIN STREET EXTENSION 705 S. Lincoln St. Lowell, AR 72745 tel 479.347. 7960 05/11/2022 McClelland Consulting Engineers, Inc. Kevin Beaumont Subject: 040688 - Sain Street Extension RE: Contract Time - Delays Mr. Beaumont, Utility Relocation Delay Please see the enclosed CPM schedule update with progress through 05/11/2022. Due to the unresolved AT&T relocation intersecting Sain Street's alignment and the future Hemlock alignment, substantial completion has shifted to 08/01/2022. The referenced relocation has been critical path since 03/1812022. This was communicated to Eric Anderson and Paul Libertini with the City of Fayetteville via email on 03/25/2022. Additionally, the future Hemlock alignment is in re -design not allowing us to complete this portion of roadway. The schedule update provided through 05/11/2022, reflects information from Diana McKown's (AT&T) email from 04/13/2022 stating the utility relocation will not begin until 05/30/2022. While this delay is current and growing, contract time has not been extended from 06/17/2022, we are requesting time be added to our contract to reflect the substantial completion date of 08/15/2022 as shown in our CPM Schedule update. If you have any questions, please do not hesitate to contact me at (479) 282-6570 Respectfully, CROSSLAND HEAVY CONTRACTORS mason �/Veceeeaz01 Jason Necessary Enclosures: CPM Schedule Update —Thru 05/11/22 wwwheavycontracmrs. rom m,a oP Eo ° 01.. ,A 01�1A an °6Jpi]" °6np ," _ e IslasWawmnnoW O£ Af Ep E A �.1A ., ° 5, n�,P v i r g; �Ps„�LmmlE,� II „. „M..3„ . A r 6,°50 EW,d.ETCBFIJiO FM51PNfWe 0 ne _. _.. _..... r A104C PCOW,-IEMICNWAWFpN JA a 2]Apr34 7 .J l A �F,PCPTYL 1-11A '. MIv31A IA 07. A � nroi° PEINIGWV1fElNHI, 5 ,1MW¢u 0].YM'1, y !. o:m 6rov vaAr/.I6s]eJ mYYIENpI] IS °,acralP ,omx1P - '... - I ,.ovs,PwiEcrwsfis IIMif.fdFN.L P1PAMx °SfOSA oiNYdE, " EO]PE 5 3].YWA r 1 m e L OTPw EE2 , osevsa w�" Mu Lump 2 r cwo P,wisr m tsayv Irma 11.4ri4,611EWM&T0.1O r YMr3q sonm srleLouro srwmssPrvs�]�E] abr.n PFs] mv-sgruroanaurt ''. t ,SM�t34 tlAlsNusmEEr ', '.. 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