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Home My WebLink About262-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 262-21 File Number: 2021-0810 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION WHEREAS, there are approximately 35 residents outside of the Fayetteville city limits who are connected to Washington Water Authority for water service, but are within the City's sewer service area; and WHEREAS. Washington Water Authority has proposed to provide water usage reports for those customers so the City can accurately bill for sewage services: and WHEREAS, the $2.50 per customer per month charge will be passed on to the customers affected by this agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Services Agreement with Washington Water Authority to provide usage information for Washington Water Authority's water customers utilizing the City of Fayetteville's sewage system, for a term ending December 31. 2021, with automatic annual renewals until terminated. PASSED and APPROVED on 11/2/2021 Page 1 Printed on 11/3/21 Resolution: 262-21 File Number: 2021-0810 Approve Attest: 11111ttrrif/ ER K ' ,>11ifl ____________ Lioneld Jord3Aayor Kara Paxton, City Clerk Treasurer:: �'.'yi'•. 41vSAs .�,y ��• '''�C��iii t tai►►�,, `,`, Page 2 Printed on 11/3/21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0810 Agenda Date: 11/2/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.5 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION WHEREAS, there are approximately 35 residents outside of the Fayetteville city limits who are connected to Washington Water Authority for water service, but are within the City's sewer service area; and WHEREAS, Washington Water Authority has proposed to provide water usage reports for those customers so the City can accurately bill for sewage services; and WHEREAS, the $2.50 per customer per month charge will be passed on to the customers affected by this agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Services Agreement with Washington Water Authority to provide usage information for Washington Water Authority's water customers utilizing the City of Fayetteville's sewage system, for a term ending December 31, 2021, with automatic annual renewals until terminated. City of Fayetteville, Arkansas Page 1 Printed on 11/3/2021 City of Fayetteville Staff Review Form 2021-0810 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander Submitted By 10/13/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of an agreement between Washington Water Authority and the City of Fayetteville to provide usage information for Washington Water Authority's water customers utilizing the City's sewage system. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: P � CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Washington Water Authority/City of Fayetteville Meter Reading Agreement RECOMMENDATION: Staff recommends approval of an agreement between The Washington Water Authority (Authority) and The City of Fayetteville (City) to provide usage information for the Authority's water customers utilizing the City's sewage system. BACKGROUND: There are approximately 35 City of Fayetteville sewer service accounts that are connected to Washington Water Authority for water service. These customers are located outside Fayetteville's city limits, but still within the City's sewer service area. DISCUSSION: The City shall provide the Authority with a list of those Authority water customers utilizing City's sewer system and shall update the list periodically. The City will bill these customers for sewage usage based on the water usage reports provided by the Authority. If a customer is more than 30 days delinquent in making payment for sewer services, and has been sent notice of termination, the Authority shall disconnect water service to such customers until such sewage usage fees have been paid. BUDGET/STAFF IMPACT: The City will pay the Authority $2.50 per customer per month, for each usage reading on customers utilizing the Authority's water service and the City's sewer service. This charge will be a pass -through to the affected customer. Attachments: Services Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 727O1 SERVICES AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE WASHINGTON WATER AUTHORITY This agreement made and entered into this day of November, 2021, by the City of Fayetteville, Arkansas, hereafter designated as the City, and the Washington Water Authority hereinafter designated as the Authority. Whereas, the City and Authority have this date mutually agreed that the Authority should provide usage information for the Authority's water customers utilizing the City's sewage system and the City shall pay for the services performed under the terms and conditions established by this agreement. Whereas, the City and Authority have this date mutually agreed that the City shall pay $2.50 per City Sewer Customer (defined below) per month for providing usage information under the terms and conditions of this agreement. I. Authority Duties: a. Preparation of Usage Reports i. The Authority shall prepare reports of monthly water usage for Authority water customers who utilize the City's sewage system. ii. The Authority shall transmit such reports to the City between the 15th and 20th day of every month for the prior month's water usage b. When properly notified of customers who have failed to pay their sewage usage fees to the City pursuant to A.C.A. § 14-229-103, the Authority shall disconnect water service to such customers until such sewage usage fees have been paid. II. City Duties: 1. The City shall provide the Authority with a list of those Authority water customers utilizing City's sewer system and shall update said list on a regular basis ("City Sewer Customers"). 2. The City shall be responsible for billing customers for sewage usage and for the collection of sewage use charges, based on the water usage reports provided by the Authority, and shall additionally be responsible for all delinquent account collection phone calls and/or mailings. 3. In accordance with A.C.A. § 14-229-103, the City may notify the Authority of customers who have failed to pay their sewage usage fees to the City. 4. With regard to any delinquent sewer system customer, the City shall certify to the Authority that the specified customer is more than 30 days delinquent in making payment for sewer services, and has been sent notice of termination of water service should said account not be paid. 5. The City shall be responsible for sending termination notices to delinquent sewer customers. 6. The City will pay the sum of $2.50 per City Sewer Customer per month to the Authority for providing such usage reports. Ill. Agreement Approval and Termination: I. This agreement is subject to approval of by the City Council for the City of Fayetteville, Arkansas and the Washington Water Authority Board of Directors. 2. The term of this agreement shall be for a period of the remainder of the year expiring on December 31. It shall automatically renew each year for one (1) additional calendar year unless on or before 90 days prior to the expiration of the current term either party shall give the other party written notice of that party's termination of the Agreement. 3. This agreement may be reviewed and modified for cost and performance items at the end of the first six (6) month period and each one (1) year period thereafter. 4. If through any cause, the Authority or City shall fail to fulfill in a proper and timely manner its obligations under this agreement, the Authority or City shall have the right to terminate this agreement by giving written notice of such termination and specifying the effective date thereof, at least 60 days prior to the effective termination date. Date: B (- 2 2) For the AUTHORITY: Washington Water Authority Randy Odglen, Chairman Date: ATTEST: ��rrrrrrrrr :�\J.• • C\TY 0 9G City Clerk• 6. The City will pay the sum of $2.50 per City Sewer Customer per month to the Authority for providing such usage reports. III. Agreement Approval and Termination: I. This agreement is subject to approval of by the City Council for the City of Fayetteville. Arkansas and the Washington Water Authority Board of Directors. 2. The term of this agreement shall be for a period of the remainder of the year expiring on December 31. It shall automatically renew each year for one (I) additional calendar year unless on or before 90 days prior to the expiration of the current term either party shall give the other party written notice of that party's termination of the Agreement. 3. This agreement may be reviewed and modified for cost and performance items at the end of the first six (6) month period and each one (I) ) year period thereafter. A. if through any cause, the Authority or City shall fail to fulfill in a proper and timely manner its obligations under this agreement, the Authority or City shall have the right to terminate this agreement by giving written notice of such termination and specifying the effective date thereof, at [east 60 days prior to the effective termination date. Date: I (' 2_ L) For the AUTHORITY: Washington Water Authority By: Randy Odgle . Chairma Date: ATTEST: " c,t' F RK / City Clerk AYE_,. Cam' E;