HomeMy WebLinkAbout13-22 RESOLUTIONOF FAYErrF
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 13-22
File Number: 2021-1023
P&K EQUIPMENT JOHN DEERE 5075 TRACTOR:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A JOHN DEERE 5075 TRACTOR
FROM P&K EQUIPMENT IN THE AMOUNT OF $40.963.22. PLUS ANY APPLICABLE
SALES TAXES AND FREIGHT CHARGES. PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the
purchase of a John Deere 5075 Tractor from P&K Equipment in the amount of $40.963.22 plus any
applicable sales tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract.
PASSED and APPROVED on 1/4/2022
Approved Attest: `` jijIirrrr►JI,,
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Lioneld Jord or Kara Paxton, City Clerk Treasutti!k • y
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Page 1 Printed on 115122
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-1023
Agenda Date: 1/4/2022 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.14
P&K EQUIPMENT JOHN DEERE 5075 TRACTOR:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A JOHN DEERE 5075 TRACTOR FROM
P&K EQUIPMENT IN THE AMOUNT OF $40,963.22, PLUS ANY APPLICABLE SALES TAXES
AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING
CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
a John Deere 5075 Tractor from P&K Equipment in the amount of $40,963.22 plus any applicable sales tax
and freight charges, pursuant to a Sourcewell cooperative purchasing contract.
City of Fayetteville, Arkansas Page 1 Printed on 11512022
Sara Combs
Submitted By
City of Fayetteville Staff Review Form
2021-1023
Legistar File ID
1/4/2022
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/15/2021 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A Resolution to authorize the purchase of one John Deere 5075 Tractor using Sourcewell Cooperative Contract
pricing in the total amount of $40,963.32 through P&K Equipment of Springdale, AR
Budget Impact:
9700.770.1920-5802.00
Shop
Account Number
Fund
02083.2019
Tractors
and Mowers
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$
229,388.00
Funds Obligated
$
20,618.12
Current Balance
I $ 208,769.88
Does item have a cost? Yes
Item Cost
$
40,963.32
Budget Adjustment Attached? No
Budget Adjustment
$
-
Remaining Budget
167,806.56
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
W
MEETING OF JANUARY 4, 2022
TO: Mayor and City Council
THRU: Terry Gulley, Public Works Assistant Director
FROM: Sara Combs, Fleet Operations Superintendent
DATE: December 15, 2021
SUBJECT: Purchase of a one John Deere 5075 Tractor
CITY COUNCIL MEMO
RECOMMENDATION:
Council approves the purchase of one John Deere 5075 Tractor using Sourcewell Cooperative
Contract pricing in the total amount of $40,963.32 through P&K Equipment of Springdale, AR
BACKGROUND:
Unit 5005 is a 2008 John Deere 5325 Tractor that has 14.6/15 points and has
exceeded it's life expectancy.
DISCUSSION:
A John Deere 5075 Tractor is available for the Sourcewell contract price of
$40,963.32 through P & K Equipment of Springdale, AR.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for this purchase.
This item was presented to the December 1411, 2021 Equipment Committee.
Attachments:
Quote
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
aJOHN DEERE
A Purchase Order or Letter of Intent is required for all orders.
To expedite the delivery of equipment, the below information must be included
on your Purchase Order or Letter of Intent.
Vendor: Deere & Company
❑ 2000 John Deere Run
Cary, NC 27513
❑ Contract name and number
❑ Signature
❑ Shipping address
❑ Billing address
❑ Membership number (if applicable)
For any questions, please contact:
Brad Wright
P & K Equipment, Inc.
907 West Henri De Tonti Blvd
Springdale, AR 72762
Tel: 479-306-4020
Fax: 479-306-4015
Email: bwright@pkequipment.com
❑ Tax exempt certificate (if applicable). Must be made out to Deere & Company.
If information is not included, the Purchase Order or Letter of Intent
will be returned.
The John Deere Government Sales Team
aJOHN DEERE
Quote Id: 25644262
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
Delivering Dealer:
Brad Wright
,PK
E Q U I P M E N T
OJOHN DEERE
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
P & K Equipment, Inc.
907 West Henri De Tonti Blvd
Springdale, AR 72762
479-306-4020
springdale@pkequipment.com
Prepared For:
CITY OF FAYETTEVILLE TRANSPORT
P & K Equipment, Inc.
907 West Henri De Tonti Blvd
Springdale, AR 72762
springdale@pkequipment.com
Proposal For:
Quote Prepared By:
Brad Wright
bwright@pkequipment.com
Date: 18 November 2021
Confidential
Offer Expires: 31 March 2022
(a .10HN DEERE
,PK
E Q U I P M E N T
JOHN DEERE
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR): TO DELIVERING DEALER:
Deere & Company P & K Equipment, Inc.
2000 John Deere Run 907 West Henri De Tonti Blvd
Cary, NC 27513 Springdale, AR 72762
FED ID: 36-2382580" DUNS* 60-7690989 479-306-4020
springdale@pkequipment.com
Quote Summary
Prepared For: Delivering Dealer:
CITY OF FAYETTEVILLE TRANSPORT P & K Equipment, Inc.
1525 S HAPPY HOLLOW RD Brad Wright
FAYETTEVILLE, AR 72701 907 West Henri De Tonti Blvd
Business: 479-444-3494 Springdale, AR 72762
Phone: 479-306-4020
bwdght@pkequipment.com
Thank you - we appreciate your business! Quote ID: 25644269
Created On: 18 November 2021
Prices listed include all applicable bonuses & rebates. Last Modified On: 18 November 2021
Expiration Date: 31 March 2022
WARRANTY INFORMATION: FOR NEW EQUIPMENT, PLEASE SEE THE
MANUFACTURER'S WARRANTY STATEMENT FOR DETAILS. FOR USED
EQUIPMENT, EQUIPMENT IS SOLD "AS -IS" WITH NO WARRANTIES EITHER
EXPRESSED OR IMPLIED.
By signing below, the customer acknowledges that he/she has received a
copy of the operator's manual for new equipment.
Equipment Summary Selling Price Qty Extended
JOHN DEERE 5075M $ 40,963.32 X 1 = $ 40,963.32
PowrReverserTM Utility Tractor
Contract: AR Ag Tractors Sourcewell PA 4600046128 (PG OC CG 22)
Price Effective Date: November 17, 2021
Equipment Total $ 40,963.32
* Includes Fees and Non -contract items Quote Summary
Equipment Total $ 40,963.32
Trade In
SubTotal $ 40,963.32
Est. Service $ 0.00
Agreement Tax
Total $ 40,963.32
Down Payment (0.00)
Rental Applied (0 00)
Balance Due 40 9 .32
Salesperson : X Accept rti-
(a JOHN DEERE
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
,PK
E Q U I P M E N T
JOHN DEERE
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
P & K Equipment, Inc.
907 West Henri De Tonti Blvd
Springdale, AR 72762
479-306-4020
springdale@pkequipment.com
Salesperson : X
JOHN DEERE
Selling Equipment
Quote Id: 25644262 Customer Name: CITY OF FAYETTEVILLE TRANSPORT
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
,PK
E Q U I P M E N T
® JOHN DEERE
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
P & K Equipment, Inc.
907 West Henri De Tonti Blvd
Springdale, AR 72762
479-306-4020
springdale@pkequipment.com
JOHN DEERE 5075M PowrReverserTM
Utility Tractor
Hours:
Stock Number:
Contract: AR Ag Tractors Sourcewell PA 4600046128
(PG
Selling
Price
OC CG 22)
$ 40,963.32
Price Effective Date: November 17,
2021
*
Price per item
- includes Fees and Non -contract items
Code
Description Qty
List Price
Discount%
Discount
Contract
Extended
Amount
Price
Contract
Price
251 FPY
5075M PowrReverserTM
1
$ 62,240.00
22.00 $ 13,692.80 $ 48,547.20 $ 48,547.20
Utility Tractor
Standard Options - Per Unit
183B
Less JDLinkTm Hardware
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
185A
JDLinkTM Connectivity
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
0202
United States
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
0409
English Operators Manual
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
1380
PowrReverserTM 16F/16R
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
40 km/h
1799
Less Loader Prep Package
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
2010
Standard Isolated Open
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Operator Station
2100
Mechanical Suspension seat
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
2400
Less Instructional Seat
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
2500
Less Rear View Mirrors
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
3020
Vertical Exhaust
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
3325
2 Mechanical Stackable
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Rear SCV
3420
2 Stackable Mid SCVs with
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Mechanical Joystick control
3820
Two Speed PTO - 540/540E
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
4010
Mechanical Rear Hitch
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Control
4110
Telescoping Draft Links with
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Ball End - Category 2
4160
LH Only Adjustment Lift Link
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
4210
Mechanical Center Link with
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Ball Ends - Category 2
Confidential
aJOHN DEERE
Selling Equipment
Quote Id: 25644262 Customer Name: CITY OF FAYETTEVILLE TRANSPORT
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
,PK
E Q U I P M E N T
OJOHN DEERE
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
P & K Equipment, Inc.
907 West Henri De Tonti Blvd
Springdale, AR 72762
479-306-4020
springdale@pkequipment.com
4420
LH & RH Stabilizer Bar
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
5192
19.5L-24 In. 10PR R4 Bias
1
$-2,297.00
22.00
$-505.34
$-1,791.66
$-1,791.66
5999
No Rear Tire Brand
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Preference
6020
2WD Front Axle
1
$-6,834.00
22.00
$-1,503.48
$-5,330.52
$-5,330.52
6113
11 L - 15 In. 8PR F3 (Truck
1
$-2,515.00
22.00
$-553.30
$-1,961.70
$-1,961.70
Type) Bias
6799
No Front Tire Brand
1
$ 0.00
22.00
$ 0.00
$ 0.00
$ 0.00
Preference
Standard Options Total $ $-2,562.12 $-9,083.88 $-9,083.88
-11,646.00
Dealer Attachments/Non-Contract/Open Market JL JL
1 TIRE EXCHANGE 1 $ 1,500.00 0.00 $ 0.00 $ 1,500.00 $ 1,500.00
Dealer Attachments Total $ 1,500.00 $ 0.00 $ 1,500.00 $ 1,500.00
Value Added Services
Total
$ 0.00
$ 0.00 $ 0.00
Confidential
Mathis, Jeana
From: Mathis, Jeana
Sent: Thursday, January 6, 2022 8:51 AM
To: Combs, Sara
Subject: RE: P&K
Sarah
I am going to use your email as confirmation for the signature. I will print this email and place it in the packed as proof
of signature.
Thanks
Jeana Mathis
Customer & Information Records Specialist
Office of the City Clerk Treasurer
City of Fayetteville, Arkansas
imath is(a'Dfayetteville-ar. gov
479.575.8323
Website I Facebook I Twitter I Instagram I YouTube
CITY OP
PAVNTTEMILL■
ARKANSAS
From: Combs, Sara <scombs@fayetteville-ar.gov>
Sent: Thursday, January 6, 2022 7:21 AM
To: Mathis, Jeana <jmathis@fayetteville-ar.gov>
Subject: P&K
Jeana,
I apologize for that. I typically check with the vendor to see if they will accept an approved PO
in place of signature. P&K does, I just must have failed to write that on there. If you don't
mind to write that on there, we should be fine.
Thank you,
Sara Combs, CAFM
Superintendent
Fleet Services
City of Fayetteville, Arkansas
T 479.444.3494 1 C 479.879.6221 (Best for texting)
www.favetteville-ar.gov
Facebook I Twitter I Instagram I YouTube
CITY Or Certified
CAFMOFleet
AutomotlAVI♦'�'IVILLI Automotive
!ANNANSA Manager
rho Industry Sbndsrd
Mathis, Jeana
From:
Combs, Sara
Sent:
Thursday, January 6, 2022 9:54 AM
To:
Mathis, Jeana
Cc:
McGaugh, Les
Subject:
RE: P&K Equipment: Legistar 2021-1023
Jeana,
You can use my previous email about P&K. They accept approved Pos in place of signatures.
Sorry, I'm usually pretty good at catching these.
Sara Combs, CAFM
Superintendent
Fleet Services
City of Fayetteville, Arkansas
T 479.444.3494 1 C 479.879.6221(Best for texting)
From: Mathis, Jeana <jmath is@fayetteville-ar.gov>
Sent: Thursday, January 6, 2022 8:53 AM
To: Combs, Sara <scombs@fayetteville-ar.gov>
Subject: P&K Equipment: Legistar 2021-1023
Hey Sarah
I have the same issue with this agenda item that passed on 1/4/22. We are missing two signatures. Would you send an
email for this item as well?
Thanks
Jeana Mathis
Customer & Information Records Specialist
Office of the City Clerk Treasurer
City of Fayetteville, Arkansas
imathis(a-)ia'yetteville-ar.gov
479.575.8323
Website I Facebook I Twitter I Instagram I YouTube
CITY OF
PAYStrEVILL■
1