HomeMy WebLinkAbout2021-12-21 - Agendas - Archive1
2.
1.
Council Member Sonia Harvey
Ward 1 Position 1
Council Member D'Andre Jones
Ward 1 Position 2
Council Member Mark Kinion
Ward 2 Position 1
Vacant
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Treasurer Kara Paxton
City of Fayetteville Arkansas
City Council Meeting
December 21, 2021
Council Member Sloan Scroggin
Ward 3 Position 1
Council Member Sarah Bunch
Ward 3 Position 2
Council Member Teresa Turk
Ward 4 Position 1
Council Member Holly Hertzberg
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on December 21, 2021 at 5:30 p.m. in
Room 219 of the City Administration Building located at 113 West Mountain Street,
Fayetteville, Arkansas.
Mayor Jordan called the meeting to order.
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
Presentation to Matthew Petty For His 12 Years of Service on The City Council
Nominating Committee Report
APPROVED
City Council Meeting Presentations, Reports, and Discussion Items: None
Agenda Additions:
2021-1068
Climate Refugee Resettlement Services: A resolution to accept Dick Bennett's generous
$100,000.00 gift and to establish a trust fund that will be made available as a pass -through to
other agencies who may provide climate refugee resettlement services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 310-21.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
A. Consent:
1. Approval of the December 7, 2021 City Council Meeting Minutes.
APPROVED
2. 2021-0939
CDBG Program Income & Donations: A resolution to approve a budget adjustment in the total
amount of $13,143.00 representing Community Development Block Grant Program income and
donations from citizens and local businesses.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.311-21.
3. 2021-0945
Fayetteville Fire Department Donation Revenue: A resolution to approve a budget adjustment
in the amount of $1,000.00 representing donation revenue to the Fayetteville Fire Department
from the Bank of Fayetteville for the annual employee service awards event.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.312-21.
4. 2021-0949
Recognize State and Federal Forfeitures: A resolution to approve a budget adjustment in the
amount of $173,843.00 recognizing revenue associated with federal and State Law Enforcement
Forfeitures.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.313-21.
5. 2021-0950
Fayetteville Police Department Donation Revenue: A resolution to approve a budget
adjustment in the total amount of $2,100.00 recognizing donation revenue to the Fayetteville
Police Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 314-21.
6. 2021-0958
Asphalt Materials Purchase: A resolution to authorize the purchase of asphalt materials for use
by the Transportation Division on an as needed basis through the End of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.315-21.
7. 2021-0953
Bid #22-01 Reflectorized Paint Markings: A resolution to award Bid #22-01 and authorize the
purchase of reflectorized paint markings from Time Striping, Inc. in variable amounts and for
varying unit prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.316-21.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
8. 2021-0954
Bid #22-02 Curb and Gutter Construction: A resolution to award Bid #22-02 and authorize
the purchase of curb and gutter construction services from Sweetser Construction, Inc. in variable
amounts and for varying unit prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.317-21.
9. 2021-0955
Bid #22-03 Truck Hauling Services: A resolution to award Bid #22-03 and authorize the
purchase of truck hauling services from Trulove Dirt Works, LLC as primary supplier and to
authorize the use of other bidders based on price and availability as needed through the end of
2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.318-21.
10. 2021-0956
Bid #22-04 Concrete: A resolution to award Bid #22-04 and authorize the purchase of concrete
from Tune Trucking, Inc. d/b/a Tune Concrete Company as primary supplier in variable amounts
and for varying unit prices and to authorize the use of other bidders based on price and availability
as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.319-21.
11. 2021-0957
Bid #22-05 Aggregate Materials: A resolution to award Bid #22-05 and authorize the purchase
of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and to authorize the
use of other bidders based on price and availability as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.320-21.
12. 2021-0959
Bid #22-08 Plastic Drainage Pipe: A resolution to award Bid #22-08 and authorize the purchase
of plastic drainage pipe from Ferguson Waterworks in variable amounts and for varying unit
prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 321-21.
13. 2021-0960
Bid #22-09 Concrete Drainage Pipe: A resolution to award Bid #22-09 and authorize the
purchase of concrete drainage pipe from Scurlock Industries as a primary supplier in variable
amounts and for varying unit prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.322-21.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
14. 2021-0961
Bid #22-11 Retaining Wall Blocks: A resolution to award Bid #22-11 and authorize the purchase
of retaining wall blocks from Industrial Precast, Inc. in variable amounts and for varying unit
prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.323-21.
15. 2021-0962
Bid #22-12 High Performance Cold Mix Asphalt: A resolution to award Bid #22-12 and
authorize the purchase of high-performance cold mix asphalt from Emery Sapp & Sons d/b/a
Hutchens Construction Company, LLC as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.324-21.
16. 2021-0963
Bid #22-14 Tree Grates: A resolution to award Bid #22-14 and authorize the purchase of tree
grates from Neenah Foundry Company as primary supplier and the purchase of tree frames from
Ferguson Enterprises as primary supplier and to authorize the use of other bidders based on price
and availability as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.325-21.
17. 2021-0964
Bid #22-15 Preformed Thermoplastic Pavement Markings: A resolution to award Bid #22-15
and authorize the purchase of preformed thermoplastic pavement markings from Geveko
Markings, Inc. as primary supplier and Ennis -flint, Inc. as secondary supplier in variable amounts
and for varying unit prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 326-21.
18. 2021-0965
Bid #22-16 Native Stone Boulders: A resolution to award Bid #22-16 and authorize the purchase
of Native Stone Boulders from Rock -It Natural Stone, Inc. in variable amounts as needed through
the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.327-21.
19. 2021-0966
Bid #22-17 Lights, Fixtures, And Poles: A resolution to award bid #22-17 and authorize the
purchase of Lights, fixtures, and poles from premier lighting group in variable Amounts and for
varying unit prices as needed through the end of 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 328-21.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
20. 2021-0981
Animal Services Division Donation Revenue: A resolution to approve a budget adjustment in
the amount of $28,921.00 representing donation revenue to the Animal Services Division.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.329-21.
21. 2021-0931
IPS GROUP, INC. AMENDMENT NO. 1: A resolution to approve amendment no. 1 to the
contract with IPS Group, Inc. In the amount of $311,500.00 for the purchase of additional parking
equipment and services, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.330-21.
22. 2021-0943
ParkMobile, LLC: A resolution to authorize Mayor Jordan to sign a three-year service
agreement with ParkMobile, LLC, pursuant to a National Cooperative Purchasing Alliance
contract, for mobile parking payment solutions in the Downtown and Entertainment Districts.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.331-21.
23. 2021-0944
AMG Payment Solutions: A resolution to approve an agreement with AMG Payment Solutions,
pursuant to a National Cooperative Purchasing Alliance contract, to consolidate the credit card
processor for all parking related credit card payments.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.332-21.
24. 2021-0940
RFP 21-05, First Security Bank: A resolution to approve a five (5) year professional services
contract with first security bank for the provision of investment Management services.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.333-21.
25. 2021-0948
Tyler Technologies, Inc.: A resolution to authorize a five-year renewal of the contract with
Tyler Technologies, Inc, for annual maintenance of the New World Enterprise Resource Planning
Software.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.334-21.
26. 2021-0980
Garver, LLC: A resolution to authorize acceptance of an Arkansas Department of Aeronautics
Grant in the amount of $250,000.00, to approve task order no. 4 with Garver, LLC in the amount
of $45,000.00 for design, bidding, and construction phase services associated with the Fuel Farm
Rehabilitation Project at Drake Field, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.335-21.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
27. 2021-0984
Routeware Global: A resolution to authorize an agreement with Routeware Global, pursuant to
a Houston -Galveston Area Council cooperative purchasing contract, in the amount of
$127,936.00 for the purchase and installation of Routeware software and hardware to be used in
the Recycling and Trash Collection Division Fleet.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.336-21.
28. 2021-0967
Fayetteville Youth Center, Inc.: A resolution to authorize a contract between the City of
Fayetteville, Arkansas and Fayetteville Youth Center, Inc. in the amount of $225,000.00 to
provide public recreation services for the youth and citizens of Fayetteville for 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.337-21.
29. 2021-0968
Area Agency on Aging of Northwest Arkansas: A resolution to authorize a contract between
the City of Fayetteville, Arkansas and the area agency on aging of Northwest Arkansas in the
amount of $123,524.00 to provide public recreation services for the senior citizens of Fayetteville
for 2022.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.338-21.
30. 2021-0908
Bid #21-78 NEC, Inc.: A resolution to award Bid #21-78 and authorize a contract with N.E.C.,
Inc. in the amount of $4,316,631.10 for construction of the Missouri Creek Drainage
Improvements Project, to approve a project contingency in the amount of $319,600.00, and to
approve a budget adjustment - 2019 Drainage Improvement Bond Project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.339-21.
31. 2021-0988
Ion Wave Technologies, Inc.: A resolution to authorize a three-year contract with Ion Wave
Technologies, Inc., through the Arkansas Office of State Procurement, for electronic bidding and
contract management software in the amount of $19,810.00 for the first year, with automatic
renewals for up to two additional one-year terms.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.340-21.
32. 2021-0979
University of Arkansas Razorback Transit: A resolution to approve a one-year contract with
the University of Arkansas - Razorback Transit with automatic renewals for up to four additional
one-year terms in an annual amount of $300,000.00 for the provision of public transit services
within the City of Fayetteville.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.341-21.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
B. Unfinished Business:
1. 2021-0926
Appeal RZN 2021-073 (2434 N. Deane Solomon Rd./Lewis Bros. Leasing): An ordinance to
rezone that property described in rezoning petition RZN 21-073 located at 2434 North Deane
Solomon Road for approximately 5.06 acres from RMF-24, residential multi family, 24 units per
acre to C-2, thoroughfare commercial.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6513.
2. 2021-0900
RZN 2021-074 (340 N. Double Springs Rd./Double Springs Road Rezone): An ordinance to
rezone that property described in rezoning petition RZN 21-074 located at 340 North Double
Springs Road for approximately 9.92 acres from R-A, residential agricultural, RSF-1, residential
single family, 1 unit per acre and RSF-4, residential single family, 4 units per acre to RSF-8,
residential single family, 8 units per acre.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6514.
C. New Business:
1. 2021-0985
Ch2m Hill Engineers, Inc. Amendment No. 13: A resolution to approve amendment no. 13 to
the agreement for operations, maintenance and management services between the City of
Fayetteville, Arkansas and Ch2m Hill Engineers, Inc. in the amount of $7,614,711.00 for services
in 2022, and to approve a project contingency in the amount of $380,735.55.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.342-21.
2. 2021-0987
Employee Service Appreciation Pay: A resolution to approve a one-time award for city
employees for their hard work and dedication provided during the Covid-19 Pandemic, and to
approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO.343-21.
3. 2021-0901
VAC-2021-029 (1624 N. Linda Jo Pl. /Lifestyles, Inc.: An ordinance to approve VAC 21-029
for property located at 1624 North Linda Jo Place to vacate a portion of a general utility easement.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6515.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
4. 2021-0952
RZN-2021-076 (5295 W. Wedington Rd./NWA Custom Homes, Inc.): An ordinance to rezone
that property described in rezoning petition RZN 21-076 located at 5295 West Wedington Drive
for approximately 2.43 acres from R-A, Residential Agricultural to NS-G, Neighborhood
Services -General and RI-U, Residential Intermediate -Urban.
THIS AGENDA ITEM WAS LEFT ON A FIRST READING.
5. 2021-0983
Appeal RZN-2021-077 (South & East of Dot Tipton Rd. & Double Springs Rd./Small Fish,
LLC.): An ordinance to rezone that property described in rezoning petition RZN 21-077 located
South and East of Dot Tipton Road and Double Springs Road for approximately 39.88 acres from
R-A, Residential Agricultural to RSF-2, Residential Single Family, 2 units per acre.
THIS AGENDA ITEM WAS LEFT ON A SECOND READING.
Announcements:
City Council Agenda Session Presentations:
City Council Tour:
Adjournment: 7:40 PM
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov
City Council Meeting: December 21, 2021
Adjq.�v P
. 310-21 Res
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Subject:
Roll y ; 30
Jones
(W1P2)
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Kinion
(W2P1)
Vacant
(W2 P2)
Scroggin
(W3P1)
Bunch
(W3P2)
V
Turk
(W4P1)
/
V
Hertzberg
(W4P2)
Harvey
(W1P1)
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Jones
(W1P2)
Kinion
(W2P1)
Vacant
(W2 P2)
Scroggin
(W3P1)
Bunch
(W3P2)
Turk
(W4P1)
Hertzberg
(W4P2)
Harvey
(W1P1)
Mayor Jordan
City Council Meeting: December 21, 2021 Adjourn:
Subject:
Nominating Committee Report 5. 35 PM
Motion To:
A—PPY-ove,
Motion By:
Re*+Z
Seconded:
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Jones
(W 1 P2)
Kinion
(W2P1)
Vacant
(W2 P2)
Scroggin
(W3P1)
Bunch
(W3P2)
Turk
(W4P1)
Hertzberg
/
(W4P2)
V
Harvey
(W1P1)
Mayor Jordan
Subject:
Motion To:
Motion By:
Seconded:
Jones
(W 1 P2)
Kinion
(W2P1)
Vacant
(W2 P2)
Scroggin
(W3P1)
Bunch
(W3P2)
Turk
(W4P1)
Hertzberg
(W4P2)
Harvey
(W1P1)
Mayor Jordan