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Home My WebLink About343-21 RESOLUTION113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: 343-21 File Number: 2021-0987 EMPLOYEE SERVICE APPRECIATION PAY: A RESOLUTION TO APPROVE A ONE TIME AWARD FOR CITY EMPLOYEES FOR THEIR HARD WORK AND DEDICATION PROVIDED DURING THE COVID-19 PANDEMIC. AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS. over the past two years City Staff have demonstrated flexibility and adaptability during the COVID-19 pandemic; and WHEREAS, because of their dedication to serving this City, the safety, health and security needs of our citizens have been met and City services were provided without interruption; and WHEREAS, in recognition of staffs hard work, a one-time award is being requested for all eligible full-time and part-time staff as follows: Uniformed Police and Fire: $2,000.00, Full -Time Employees: $1.500.00. and Part -Time Employees: $750.00; and WHEREAS, the incentive will be prorated to reward employees that worked from November 1, 2020 through November 28. 2021. and will be paid to active. eligible employees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the one time award for City employees as described in the staff memo attached to this Resolution, at a total estimated cost of S1,800,000.00, for their hard work and dedication during the COVID-19 pandemic. Section 2: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. Page 1 Printed on 12122121 Resolution: 343-21 File Number 2021-0987 PASSED and APPROVED on 12/21/2021 Attest: `0itilnuiftl/t,� GOER K .`�A.• CITV '•Fy'% .��. O • s U• '� '.G Kara Paxton, City Clerk Treasurer =%y. jj Page 2 Printed on 12/22/21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0987 Agenda Date: 12/21/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: C.2 EMPLOYEE SERVICE APPRECIATION PAY: A RESOLUTION TO APPROVE A ONE TIME AWARD FOR CITY EMPLOYEES FOR THEIR HARD WORK AND DEDICATION PROVIDED DURING THE COVID-19 PANDEMIC, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, over the past two years City Staff have demonstrated flexibility and adaptability during the COVID-19 pandemic; and WHEREAS, because of their dedication to serving this City, the safety, health and security needs of our citizens have been met and City services were provided without interruption; and WHEREAS, in recognition of staff's hard work, a one-time award is being requested for all eligible full-time and part-time staff as follows: Uniformed Police and Fire: $2,000.00, Full -Time Employees: $1,500.00, and Part -Time Employees: $750.00; and WHEREAS, the incentive will be prorated to reward employees that worked from November 1, 2020 through November 28, 2021, and will be paid to active, eligible employees. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the one time award for City employees as described in the staff memo attached to this Resolution, at a total estimated cost of $1,800,000.00, for their hard work and dedication during the COVID-19 pandemic. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 1212212021 Mayor Lioneld Jordan Submitted By City of Fayetteville Staff Review Form 2021-0987 Legistar File ID 12/21/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/3/2021 MAYORS ADMIN (015) Submitted Date Division / Department Action Recommendation: The Mayor recommends that staff receive a one-time award for their service to the City during the COVID-19 pandemic. All eligible full-time and part-time City staff will receive service appreciation pay for their continued dedication to maintaining City services. Approval of a Budget Adjustment is also requested which reimburses the City for revenue losses caused by the COVID-19 pandemic. 51XX.XX (Personnel Services) Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget All Funds Fund Project Title $ 63,957,281.00 $ 56,234,783.20 7,722,497.80 $ 1,800,000.00 $ 1,800,000.00 7,722,497.80 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 21, 2021 TO: Mayor and City Council FROM: Lioneld Jordan, Mayor DATE: 12/03/2021 CITY COUNCIL MEMO SUBJECT: Implementation of a one-time award for City staff for service to the City of Fayetteville RECOMMENDATION: The Mayor recommends that staff receive a one-time award for their service to the City during the COVID-19 pandemic. All eligible full-time and part-time City staff will receive service appreciation pay for their continued dedication to maintaining City services. BACKGROUND: City Staff demonstrated flexibility and adaptability over the past two years. Because of their dedication to serving this City, the safety, health, and security needs of our citizens have been met and City services were provided without interruption. In recognition of staff's hard work, a one-time award is being requested. The award would be paid out to all eligible full-time and part-time staff as follows: Uniformed Police and Fire: $2,000.00 Full-time Employees: $1,500.00 Part-time Employees: $750.00 The award will be prorated to reward employees that worked from November 1, 2020 through November 28, 2021. Awards will be processed upon approval by City Council and grossed up for tax purposes. Awards will be paid out to active, eligible employees. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The impact of this item is estimated at $1,800,000 and will be financed with reserve funds generated from the reimbursement of revenue losses experienced by the City in 2020, from American Rescue Plan Act funds. A breakout by funding source is shown below. Employee Service Appreciation Pay - Cost by Fund: FUNDING SOURCE Employees Impact 1010 - General 492 1.186.000 2100 - Street 58 125.000 2130 - Parking 6 12.000 2180 - Community Development 10 13.000 2250 - Parks Development 33 63.000 6400 - Water and Sewer 96 197.000 5500 - Recycling and Trash Collection 68 144.000 6660 - Airport 11 21.000 9700 - Shop 18 39.000 TOTAL 792 1.800.000 4 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number Non -Departmental (800) 2021 /Org2 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: The Mayor recommends that staff receive a one-time award for their service to the City during the COVID-19 pandemic. All eligible full-time and part-time City staff will receive service appreciation pay for their continued dedication to maintaining City services. A approval of a Budget Adjustment is also requested which reimburses the City for revenue losses caused by the COVID-19 pandemic. RESOLUTION/ORDINANCE COUNCIL DATE: 12/21 /2021 LEGISTAR FILE ID#: 2021-0987 KP,vLwSpv'i+� 12/3/2021 4:52 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL 5,400,000 5,400,000 v.20211122 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2246.800.9246-4309.01 1,800,000 20023 2021 RE Federal Grants - Operational 2246.800.9713-7602.27 1,800,000 - 20023 2021 EX Transfers To Funds - Replacement 4270.900.9293-6602.24 - 1,800,000 RE Transfer from Fund -American Rescue PI; 4270.900.9293-7602.01 1,186,000 - EX Transfers To Funds - General 4270.900.9293-7602.10 125,000 - EX Transfers To Funds - Street 4270.900.9293-7602.15 12,000 - EX Transfers To Funds - Parking Fund 4270.900.9293-7602.18 13,000 - EX Transfers To Funds - Community Develop 4270.900.9293-7602.25 63,000 - EX Transfers To Funds - Parks Development 4270.900.9293-7602.50 197,000 - EX Transfers To Funds - Solid Waste 4270.900.9293-7602.55 144,000 - EX Transfers To Funds - Airport 4270.900.9293-7602.40 21,000 - EX Transfers To Funds - Water & Sewer Func 4270.900.9293-7602.70 39,000 - EX Transfers To Funds - Shop H:\Budget Adjustments\2021_Budget\City Council\12-21-2021\2021-0987 BA ARPA Premium Pay Service Appreciation Pay.xlsm 1 of 2 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.900.0001-6602.27 - 1,186,000 RE Transfer from Fund - Replacement 2100.410.4100-6602.27 - 125,000 RE Transfer from Fund - Replacement 2130.430.9130-6602.27 - 12,000 RE Transfer from Fund - Replacement 2180.642.4930-6602.27 - 13,000 RE Transfer from Fund - Replacement 2250.520.9250-6602.27 - 63,000 RE Transfer from Fund - Replacement 5400.720.4000-6602.27 - 197,000 RE Transfer from Fund - Replacement 5500.750.5000-6602.27 - 144,000 RE Transfer from Fund - Replacement 5550.760.3940-6602.27 - 21,000 RE Transfer from Fund - Replacement 9700.770.1910-6602.27 - 39,000 RE Transfer from Fund - Replacement 1010.090.6600-5106.00 1,186,000 - EX Personnel Contingency - General 2100.410.4100-5106.00 125,000 - EX Personnel Contingency - General 2130.430.9130-5106.00 12,000 - EX Personnel Contingency - General 2180.642.4930-5106.00 13,000 - EX Personnel Contingency - General 2250.520.9250-5106.00 63,000 - EX Personnel Contingency - General 5400.720.4000-5106.00 197,000 - EX Personnel Contingency - General 5500.750.5000-5106.00 144,000 - EX Personnel Contingency - General 5550.760.3940-5106.00 21,000 - EX Personnel Contingency - General 9700.770.1910-5106.00 39,000 - EX Personnel Contingency - General H:\Budget Adjustments\2021_Bud get\City Council\12-21-2021\2021-0987 BA ARPA Premium Pay Service Appreciation Pay.xlsm 2 of 2