HomeMy WebLinkAbout341-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 341-21
File Number: 2021-0979
UNIVERSITY OF ARKANSAS RAZORBACK TRANSIT:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE UNIVERSITY OF
ARKANSAS - RAZORBACK TRANSIT WITH AUTOMATIC RENEWALS FOR UP TO
FOUR ADDITIONAL ONE YEAR TERMS IN AN ANNUAL AMOUNT OF $300,000.00 FOR
THE PROVISION OF PUBLIC TRANSIT SERVICES WITHIN THE CITY OF
FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year
contract, a copy of which is attached to this Resolution and made part hereof, with the University of
Arkansas - Razorback Transit with automatic renewals for up to four additional one year terms in an
annual amount of $300,000.00 for the provision of public transit services within the City of
Fayetteville.
PASSED and APPROVED on 12/21/2021
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Attest: ��` c, . •G\� Y
=3: FAYETTFVILl-,
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Kara Paxton. City Clerk Treasurer �� /JIG i0N`�.`��
Page 1 Printed on 12/22/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0979
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.32
UNIVERSITY OF ARKANSAS RAZORBACK TRANSIT:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE UNIVERSITY OF
ARKANSAS - RAZORBACK TRANSIT WITH AUTOMATIC RENEWALS FOR UP TO FOUR
ADDITIONAL ONE YEAR TERMS IN AN ANNUAL AMOUNT OF $300,000.00 FOR THE
PROVISION OF PUBLIC TRANSIT SERVICES WITHIN THE CITY OF FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year contract, a
copy of which is attached to this Resolution and made part hereof, with the University of Arkansas - Razorback
Transit with automatic renewals for up to four additional one year terms in an annual amount of $300,000.00
for the provision of public transit services within the City of Fayetteville.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Andrea Foren
Submitted By
City of Fayetteville Staff Review Form
2021-0979
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/3/2021 PURCHASING (160)
Submitted Date Division / Department
Action Recommendation:
A Resolution to approve a contract extension with the University of Arkansas, Fayetteville, Razorback Transit, for
fixed route public transit services within the City of Fayetteville for one-year including four additional one-year
renewals. This item is subject to City Council approval of the 2022 budget.
Budget Impact:
2100.410.4100-5728.00 Street
Account Number Fund
40901.4005 Outside Agencies Funding, Razorback Transit
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 300,000.00
$ 300,000.00
$ 300,000.00
$
V20210527
Purchase Order Number: Previous Ordinance or Resolution # 101-12, 102-17
Change Order Number:
Original Contract Number:
Approval Date:
Comments: *Current budget amount listed is representative of the 2022 budget pending approved by City Council as
of 12/3/21.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
THRU: Paul A. Becker, Chief Finance Officer
FROM: Andrea Foren, Purchasing Manager
DATE: Friday, December 03, 2021
CITY COUNCIL MEMO
SUBJECT: Contract with the University of Arkansas, Fayetteville — Razorback Transit
for fixed route public transit services within the City of Fayetteville
RECOMMENDATION:
A Resolution to approve a contract extension with the University of Arkansas, Fayetteville,
Razorback Transit, for fixed route public transit services within the City of Fayetteville for one-
year including four additional one-year renewals. This item is subject to City Council approval of
the 2022 budget.
BACKGROUND:
The City of Fayetteville has an existing contract with the University of Arkansas, Fayetteville —
Razorback Transit to provide fixed route public transit services within the city limits of Fayetteville
which was last amended on May 02, 2017 via City Council Resolution 102-17. The current
agreement expires December 31, 2021; therefore, a new agreement is necessary to continue
services.
DISCUSSION:
This contract period will cover the period of January 01, 2022 through December 31, 2022 and
automatically renew up to an additional four one-year terms if the City's budget containing funding
for the service is approve by the City Council for the next year and the University of Arkansas
Fayetteville agrees to continue the service.
BUDGET/STAFF IMPACT:
The City Council approves the annual amount to be funded for services as part of the annual
budgeting process. The amount approved in the most recent budget for 2022 was $300,000.
Payments are made on a quarterly basis.
Attachments:
Contract for Services between the University of Arkansas and City of Fayetteville
Resolution 102-17
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Contract for Services
CITY OF Between the City of Fayetteville, AR
FAYETTEVILLE
ARKANSAS And the University of Arkansas 4drTerm: One year with four one-year renewals
This agreement is entered into on this =�_ day of D-9 C 16W-_� , 2021 between the City of
Fayetteville, hereinafter known at the "City" and the Board of Trustees of the University of Arkansas, acting for and on
behalf of the University of Arkansas, Fayetteville — Razorback Transit, hereinafter known as "UAF", an Arkansas
governmental unit.
WHEREAS, the City has determined that a public need exists for fixed route public transit services within the city limits of
Fayetteville.
WHEREAS, UAF has developed a fixed route public transit service within the city limits.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and UAF agree as follows:
1. This agreement continues the previous contract entered into on January 15, 2008 and shall cover the period of
January 1, 2022 through December 31, 2026 unless terminated or amended pursuant to 9 18.
2. UAF agrees to develop, operate and maintain a fixed route public transit system and allow Fayetteville residents
free use of the same system. UAF reserves the right to refuse service to anyone for violation of transit service rules.
UAF reserves the right to determine the route structure of the transit system.
3. UAF agrees to provide written annual reports to the City that describe the activities undertaken during the
preceding period concerning its public transit system and also report on the following performance measure:
estimated number of passengers by route. The annual reports to be submitted to the Project Coordinator as soon
as practical after the end of the year. The data will be reported for the current year and prior year.
4. UAF agrees to make available all records pertaining to public transit fixed route and paratransit service, except
those restricted by federal regulations, for review by the City and City auditors as requested. UAF agrees to comply
with the Arkansas Freedom of Information Act as applicable.
5. For the purpose of the Agreement, the Project Coordinator for the City will be the Mayor or his/her designee. The
Project Coordinator for UAF will be the UAF Transit and Parking Director or his/her designee. Communications
pertaining to this agreement will be through the respective Project Coordinators for the City and UAF.
Terms of performance. The term of performance for this agreement will expire December 31, 2022 but will
automatically be renewed and extended for up to an additional four one- year terms if the City's budget containing
funding for the service is approved by the City Council for the next year and the UAF agrees to continue the service.
Budget. The City agrees to pay UAF and UAF agrees to accept as payment in full for its services $300,000 for 2022.
The amounts to be paid for services in future budget years are dependent on the amounts appropriated by City
Council for each budget year. It is understood that a reduction in City funding may require a reduction in transit
service. Payments shall be made on a quarterly basis.
City of Fayetteville and University of Arkansas
Agreement for Public Transit Services
Page i of 3
8. UAF shall provide and maintain in force at all times during the term of the agreement, for its own employees,
coverage for worker's compensation to the extent required by law.
9. UAF shall render to the City a Request for Payment at the end of each quarter and the City will pay the invoice
within thirty (30) calendar days of receiving the invoice.
10. Notices. All notices required or permitted under this agreement will be submitted in writing to the other party in
this agreement by personal delivery or the address below, or by certified mail, return receipt requested, in which
case notice will be effective three (3) business days after deposit therein address to the following:
Mayor Transit & Parking Director
City of Fayetteville, AR University of Arkansas
113 Mountain 155 S. Razorback Road ADSB 131
Fayetteville, AR 72701 Fayetteville, AR 72701
11. Neither party may assign any of its rights or obligations under this agreement without the express written consent
of the other, nor shall this agreement be construed to bestow any rights or benefits upon anyone other than UAF
and the City.
12. The parties agree and understand that this Agreement is exclusive of any and all other agreements, and that it in
no way alters, amends or abridges any rights, obligations or duties of the parties contained in such agreements.
13. A waiver by either party of any of the terms or conditions herein shall be limited to that particular instance and
shall not be construed as a general waiver of any other breaches by either party.
14. This Agreement constitutes the entire understanding of the parties, and no modification or variation of the terms
of this agreement shall be valid unless made in writing and signed by the duly authorized agents of UAF and the
City.
15. Severability. Each paragraph of this agreement is severable from all other paragraphs. If any paragraph or
subparagraph is found to be invalid or unenforceable for any reason, all remaining paragraphs and subparagraphs
will remain in full force and effect.
16. Interpretation. The contract shall be interpreted according to and enforced underthe laws of the State of Arkansas,
in Washington County.
17. Non -Appropriation. The parties recognize that performance of the Agreement by UAF may be dependent in whole
or in part upon the appropriation of state or federal funds. If a state of federal legislative body fails to appropriate
the necessary funds, then by written notice to City, UAF may cancel all or the remaining portion of the Agreement
without further duty or obligation. In the event that this agreement must be terminated prior to the end of the
term pursuant to this clause, the amounts due to UAF by City shall be prorated. The parties recognize and
understand the appropriation is a legislative act and is beyond the control of UAF.
18. If the UAF or its transit unit receives new or additional funding from a local sales tax, both parties shall meet to
determine whether this agreement should be mutually terminated or amended because of this new funding source.
The City may elect to discontinue funding called for in this contract and terminate this contract without penalty if
a new or additional local sales tax provides at least $300,000.00 annualized funding to Razorback Transit.
City of Fayetteville and University of Arkansas
Agreement for Public Transit Services
Page 2 of 3
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 102-17
File Number: 2017-0216
UNIVERSITY OF ARKANSAS - RAZORBACK TRANSIT:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE UNIVERSITY OF ARKANSAS
- RAZORBACK TRANSIT WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE
YEAR TERMS IN AN ANNUAL AMOUNT OF $250,000.00 FOR THE PROVISION OF PUBLIC
TRANSIT SERVICES WITHIN THE CITY OF FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year
contract, a copy of which is attached to this Resolution and made a part hereof, with the University of
Arkansas - Razorback Transit with automatic renewals for up to four additional one year terms in an
annual amount of $250,000.00 for the provision of public transit services within the City of Fayetteville.
PASSED and APPROVED on 5/2/2017
Attest:
Sondra E. Smith, City Clerk Tre er
�oj%i 1� I Fri., of.
J
FAYETTEVILLE:
Page 1 '�i, �N` ; I r{u 511117
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
a , i. ,
Text File
L - /
File Number: 2017-0216
Agenda Date: 5/2/2017 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
UNIVERSITY OF ARKANSAS - RAZORBACK TRANSIT:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE UNIVERSITY OF
ARKANSAS - RAZORBACK TRANSIT WITH AUTOMATIC RENEWALS FOR UP TO FOUR
ADDITIONAL ONE YEAR TERMS IN AN ANNUAL AMOUNT OF $250,000.00 FOR THE
PROVISION OF PUBLIC TRANSIT SERVICES WITHIN THE CITY OF FAYETTEVILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year
contract, a copy of which is attached to this Resolution and made a part hereof, with the University of
Arkansas - Razorback Transit with automatic renewals for up to four additional one year terms in an
annual amount of $250,000.00 for the provision of public transit services within the City of Fayetteville.
City of Fayetteville, Arkansas Page 1 Printed on 5/1/2017
RESOLUTION NO. I01-12
A RESOLUTION APPROVING A CONTRACT WITH THE UNIVERSITY OF
ARKANSAS (RAZORBACK TRANSIT) IN AN ANNUAL AMOUNT OF
$50,000.00 REGARDING PUBLIC TRANSIT SERVICES WITHIN THE CITY
OF FAYETTEV ILLE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with the University of Arkansas (Razorback Transit), a copy of which is attached as
Exhibit "A", in an annual amount of $50,000.00 regarding public transit services within the City
of Fayetteville.
PASSED and APPROVED this 15`" day of May, 2012.
APPROVED:
ATTEST:
By: By:
IO 'LD .I U , Mayor SONDRA E. SMITH, City Clerk/Treasurer
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