HomeMy WebLinkAbout339-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 339-21
File Number: 2021-0908
BID #21-78 NEC, INC.:
A RESOLUTION TO AWARD BID 421-78 AND AUTHORIZE A CONTRACT WITH N.E.C.,
INC. IN THE AMOUNT OF S4.316,631.10 FOR CONSTRUCTION OF THE MISSOURI
CREEK DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF 5319.600.00, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 DRAINAGE IMPROVEMENT BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #21-78 and
authorizes Mayor Jordan to sign a contract with N.E.C., Inc. in the amount of $4,316,631.10 for
construction of the Missouri Creek Drainage Improvements Project, and further approves a project
contingency in the amount of $319,600.00.
Section 2: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 12/21/2021
Page 1 Printed on 12122121
Resolution: 339-21
Fite !Number: 2021-0908
Attest: �p1111 �
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Kara Paxton, City Clerk Treasurer 1-y� (sle-5 s
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Page 2 Printed on 12/22/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0908
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.30
BID #21-78 NEC, INC.:
A RESOLUTION TO AWARD BID #21-78 AND AUTHORIZE A CONTRACT WITH N.E.C., INC. IN
THE AMOUNT OF $4,316,631.10 FOR CONSTRUCTION OF THE MISSOURI CREEK DRAINAGE
IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$319,600.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENT
BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #21-78 and
authorizes Mayor Jordan to sign a contract with N.E.C., Inc. in the amount of $4,316,631.10 for construction
of the Missouri Creek Drainage Improvements Project, and further approves a project contingency in the
amount of $319,600.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
City of Fayetteville Staff Review Form
2021-0908
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 11/29/2021 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a contract in the amount of $4,316,631.10 with NEC, Inc. for the construction of the Missouri Creek
Drainage Improvements Project, approval of a project contingency of $319,600. (7.4%) and approval of a budget
adjustment.
Budget Impact:
46040.860.7410-5817.00
4604 Drainage Bond Projects
Account Number Fund
46040.7410.1000 Missouri Creek/Rolling Hills Drainage
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
6,420,836.00
$
1,806,598.54
?
4,614,237.46
$
4,636,231.10
$
65,623.00
43,629.36
V20210527
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
CITY COUNCIL MEMO
FROM: Alan Pugh, Staff Engineer
DATE: 11 /29/2021
SUBJECT: Approval of a contract in the amount of $4,316,631.10 with NEC, Inc. for the
construction of the Missouri Creek Drainage Improvements Project,
approval of a project contingency of $319,600. (7.4%) and approval of a
budget adjustment.
RECOMMENDATION:
Approval of a contract in the amount of $4,316,631.10 with NEC, Inc. for the construction of the
Missouri Creek Drainage Improvements Project, approval of a project contingency of $319,600.
(7.4%) and approval of a budget adjustment.
BACKGROUND:
This project will consist of drainage improvements associated with helping to alleviate flooding
within the Missouri Creek Drainage Basin including, but not limited to, improvements along
Stanton Avenue between N Elizabeth Avenue and Rolling Hills Drive, on E Briarcliff Street and
capacity improvements to Missouri Creek between Rolling Hills Drive and Stubblefield Road.
This project was identified as a priority project by City Council after the April 2017 flooding
event.
DISCUSSION:
This project has been identified as one of the projects to be funded by the first phase of the
2019 Drainage Bond Program to help alleviate the flooding of multiple structures within the
drainage basin.
BUDGET/STAFF IMPACT:
The drainage improvements are funded by the 2019 Drainage Bond Program.
Attachments:
Section 0500 Agreement
Bid Submittal
Bid Tab
Vicinity Map
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DOCUMENT 00500 — AGREEMENT
BETWEEN OWNER AND CONTRACTOR
Contract Name/Title: Missouri Creek Drainage Improvements
Contract No.: 21-78, Construction
THIS AGREEMENT is dated as of the 21 st day of December in the year 2021 by and
between The City of Fayetteville, Arkansas and NEC, Inc (hereinafter called Contractor).
ARTICLE 1- WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract Documents. The
work under this Contract includes, but is not limited to:
The construction of an underground drainage system along Stanton Avenue between E Woodbrook Dr and
Rolling Hills Drive with a settling basin near Rolling Hills Drive, drainage improvements at the E. Briarcliff
St. cul-de-sac, and capacity improvements to Missouri Creek between Rolling Hills Drive and Stubblefield
Road.
Any use of a third -party dumpster or roll off container shall be procured from the City of Fayetteville
Recycling and Trash Collection Division. Use of a Non -City dumpster or roll off container is not allowed.
Open burning is not allowed on City projects.
Contractor is responsible for obtaining all applicable permits; however, fees for the City issued permits
shall be waived.
The Contract includes work in City of Fayetteville Right-of-way and in General Utility Easements.
Refer to Section 00400-Bid Form for quantities.
ARTICLE 2 - ENGINEER
2.01 The Contract Documents have been prepared by the City of Fayetteville Engineering
Division. City of Fayetteville Engineering Division assumes all duties and responsibilities,
and has the rights and authority assigned to City of Fayetteville Engineering Division in the
00500 Agreement 00500- 1
DOCUMENT 00500 — AGREEMENT continued
Contract Documents in connection with completion of the Work in accordance with the
Contract Documents.
ARTICLE 3 - CONTRACT TIME
3.01 TIME OF THE ESSENCE:
A. All time limits for milestones, if any, Substantial Completion, and completion and
readiness for final payment as stated in the Contract Documents are of the essence of
the Contract.
3.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT:
A. The Work shall be Substantially Completed within 360 calendar days after the date
when the Contract Times commence to run as provided in the GENERAL
CONDITIONS, and final completion and ready for final payment in accordance with
the GENERAL CONDITIONS within 390 calendar days after the date when the
Contract Times commence to run.
3.03 LIQUIDATED DAMAGES:
A. Owner and Contractor recognize that time is of the essence of this Agreement and
that The City of Fayetteville will suffer financial loss if the Work is not completed
within the time specified above, plus any extensions thereof allowed in accordance
with the GENERAL CONDITIONS. The parties also recognize the delays, expense,
and difficulties involved in proving the actual loss suffered by The City of
Fayetteville if the Work is not Substantially Completed on time. Accordingly,
instead of requiring any such proof, The City of Fayetteville and Contractor agree
that as liquidated damages for delay (but not as a penalty) Contractor shall pay The
City of Fayetteville Seven Hundred Fifty Dollars ($750.00) for each calendar day that
expires after the time specified above in Paragraph 3.02 for Substantial Completion
until the Work is Substantially Complete. After Substantial Completion, if
Contractor shall neglect, refuse, or fail to complete the remaining Work within the
time specified in Paragraph 3.02 for completion and readiness for final payment or
any proper extension thereof granted by The City of Fayetteville, Contractor shall
00500 Agreement 00500-2
DOCUMENT 00500 — AGREEMENT continued
pay The City of Fayetteville Five Hundred Dollars ($500.00) for each calendar day
that expires after the time specified for completion and readiness for final payment.
ARTICLE 4 - CONTRACT PRICE
4.01 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to accept, as
full and final compensation for all work done under this agreement, the amount based on the
unit prices bid in the Proposal (BID FORM) less deductive alternates 1 and 2 which is hereto
attached, for the actual amount accomplished under each pay item, said payments to be made
in lawful money of the United States at the time and in the manner set forth in the
Specifications.
4.02 As provided in the General Conditions, estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are to be made by ENGINEER as
provided in the General Conditions. Unit prices have been computed as provided in the General
Conditions.
4.03 Changes, modifications, or amendments in scope, price or fees to this contract shall not be
allowed without a prior formal contract amendment approved by the Mayor and the City
Council in advance of the change in scope, cost or fees.
1. There shall be no changes without prior written approval of the Engineer of
Record and/or the City's designated Professional Engineer.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 SUBMITTAL AND PROCESSING OF PAYMENT'S:
A. Contractor shall submit Applications for Payment in accordance with the GENERAL
CONDITIONS. Applications for Payment will be processed by Engineer as provided
in the GENERAL CONDITIONS.
5.02 PROGRESS PAYMENTS RETAINAGE:
A. The City of Fayetteville shall make progress payments on account of the Contract
Price on the basis of Contractor's Applications for Payment as recommended by
00500 Agreement 00500-3
DOCUMENT 00500 — AGREEMENT (continued)
Engineer, on or about the 15th day of each month during construction. All such
payments will be measured by the schedule of values established in the GENERAL
CONDITIONS (and in the case of Unit Price Work based on the number of units
completed) or, in the event there is no schedule of values, as provided in the General
Requirements.
1. Prior to Substantial Completion, progress payments will be made in an
amount equal to the percentage indicated below, but, in each case, less the
aggregate of payments previously made and less such amounts as Engineer
shall determine, or The City of Fayetteville may withhold, in accordance
with the GENERAL CONDITIONS.
a. 95% of Work Completed (with the balance being retainage). If Work
has been 50% completed as determined by Engineer, and if the character
and progress of the Work have been satisfactory to The City of
Fayetteville and Engineer, The City of Fayetteville on recommendation
of Engineer, may determine that as long as the character and progress of
the Work subsequently remain satisfactory to them, there will be no
additional retainage on account of Work subsequently completed, in
which case the remaining progress payments prior to Substantial
Completion will be an amount equal to 100% of the Work Completed
less the aggregate of payments previously made; and
b. 100% of Equipment and Materials not incorporated in the Work but
delivered, suitably stored, and accompanied by documentation
satisfactory to The City of Fayetteville as provided in the GENERAL
CONDITIONS.
5.03 FINAL PAYMENT:
A. Upon final completion and acceptance of the Work in accordance with the
GENERAL CONDITIONS, The City of Fayetteville shall pay the remainder of the
Contract Price as recommended by Engineer and as provided in the GENERAL
CONDITIONS.
00500 Agreement 00500-4
.DOCUMENT 00500 -- AGREEMENT continued
ARTICLE 6 - CONTRACTOR'S REPRESENTATIONS
6.01 In order to induce The City of Fayetteville to enter into this Agreement, Contractor makes the
following representations:
A. Contractor has examined and carefully studied the Contract Documents including the
Addenda and other related data identified in the Bid Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, performance, and
furnishing of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws and
Regulations that may affect cost, progress, performance, and furnishing of the Work.
D. Contractor has carefully studied all:
(1) Reports of explorations and tests of subsurface conditions at or contiguous to
the Site and all drawings of physical conditions in or relating to existing
surface or subsurface structures at or contiguous to the Site; and
(2) Reports and drawings of a Hazardous Environmental Condition, if any, at the
Site. Contractor acknowledges that The City of Fayetteville and Engineer do
not assume responsibility for the accuracy or completeness of information
and data shown or indicated in the Contract Documents with respect to
Underground Facilities at or contiguous to the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility of having
done so) all such additional supplementary examinations, investigations,
explorations, tests, studies, and data concerning conditions (surface, subsurface, and
Underground Facilities) at or contiguous to the Site or otherwise which may affect
cost, progress, performance, and furnishing of the Work or which relate to any aspect
of the means, methods, techniques, sequences, and procedures of construction to be
employed by Contractor and safety precautions and programs incident thereto.
00500 Agreement 00500-5
DOCUMENT 00500 — AGREEMENT(con tinited
F. Contractor does not consider that any additional examinations, investigations,
explorations, tests, studies, or data are necessary for the performing and furnishing of
the Work at the Contract Price, within the Contract Times, and in accordance with
the other terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by The City of
Fayetteville and others at the Site that relates to the Work as indicated in the Contract
Documents.
H. Contractor has correlated the information known to Contractor, information and
observations obtained from visits to the Site, reports and drawings identified in the
Contract Documents, and all additional examinations, investigations, explorations,
tests, studies, and data with the Contract Documents.
I. Contractor has given Engineer written notice of all conflicts, errors, ambiguities, or
discrepancies that Contractor has discovered in the Contract Documents and the
written resolution thereof by Engineer is acceptable to Contractor.
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of the
Work.
ARTICLE 7 - CONTRACT DOCUMENTS
7.01 CONTENTS:
A. The Contract Documents which comprise the entire Agreement between The City of
Fayetteville and Contractor concerning the Work consist of the following and may
only be amended, modified, or supplemented as provided in the GENERAL
CONDITIONS:
1. This Agreement.
2. Exhibits to this Agreement (enumerated as follows):
a. Notice to Proceed.
00500 Agreement 00500-6
DOCUMENT 00500 — AGREEMENT continued
b. Contractor's Bid.
c. Documentation submitted by Contractor prior to Notice of Award.
3. Performance, Payment, and other Bonds.
4. General Conditions.
5. Supplementary Conditions.
6. Specifications consisting of divisions and sections as listed in table of
contents of Project Manual.
7. Drawings consisting of a cover sheet and sheets as listed in the table of
contents thereof, with each sheet bearing the following general title:
MISSOURI CREEK DRAINAGE IMPROVEMENTS
8. Addenda numbers I inclusive.
9. The following which may be delivered or issued after the Effective Date of
the Agreement and are not attached hereto: All Written Amendments and
other documents amending, modifying, or supplementing the Contract
Documents pursuant to the GENERAL CONDITIONS.
ARTICLE S - MISCELLANEOUS
8.01 TERMS:
A. Terms used in this Agreement which are defined in the GENERAL CONDITIONS
shall have the meanings stated in the GENERAL CONDITIONS.
8.02 ASSIGNMENT OF CONTRACT:
A. No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and specifically but without limitation, moneys that may
become due and moneys that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by Law), and
00500 Agreement 00500-7
DOCUMENT 00500 — AGREEMENT continued!
unless specifically stated to the contrary in any written consent to an assignment, no
assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
8.03 SUCCESSORS AND ASSIGNS:
A. The City of Fayetteville and Contractor each binds himself, his partners, successors,
assigns, and legal representatives to the other party hereto, its partners, successors,
assigns, and legal representatives in respect to all covenants, agreements, and
obligations contained in the Contract Documents.
8.04 SEVERABILITY:
A. Any provision or part of the Contract Documents held to be void or unenforceable
under any Law or Regulation shall be deemed stricken, and all remaining provisions
shall continue to be valid and binding upon The City of Fayetteville and Contractor,
who agree that the Contract Documents shall be reformed to replace such stricken
provision or part thereof with a valid and enforceable provision that comes as close
as possible to expressing the intention of the stricken provision.
8.05 FREEDOM OF INFORMATION ACT:
A. City contracts and documents prepared while performing city contractual work are
subject to the Arkansas Freedom of Information Act. If a Freedom of Information
Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the
Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally
authorized photocopying costs pursuant to the FOIA may be assessed for this
compliance.
8.06 LIENS:
A. No liens against this construction project are allowed. Arkansas law
(A.C.A. §§18-44-501 through 508) prohibits the filing of any mechanics' of
materialmen's liens in relation to this public construction project. Arkansas law
00500 Agreement 00500-8
DOCUMENT 00500 — AGREEMENT (continued)
requires and the contractor promises to provide and file with the Circuit Clerk of
Washington County a bond in a sum equal to the amount of this contract. Any
subcontractor or materials supplier may bring an action for non-payment or labor or
material on the bond. The contractor promises to notify every subcontractor and
materials supplier for this project of this paragraph and obtain their written
acknowledgement of such notice prior to commencement of the work of the
subcontractor or materials supplier,
IN WITNESS WHEREOF, The City of Fayetteville and Contractor have signed this Agreement in
quadruplicate. One counterpart each has been delivered to Contractor. 'Three counterparts each has been
retained by The City of Fayetteville. All portions of the Contract Documents have been signed, initialed,
or identified by The City of Fayetteville and Contractor.
This Agreement will be effective on December 21 , 2021, which is the Effective Date of the
Agreement.
CONTRACTOR:
CITY OF FAYETTEVILLE
By: Kevin Necessary /I By: Lioneld Jordan
("Type orygibly
(Signature)
(Signature
Title: President Title: Mayor
00500 Agreement 00500-9
DOCUMENT 00500 — AGREEMENT (continued)
Contractor shall attach evidence of authority to sign.
If Contractor is a corporation, corporate entity or LLC, Contractor shall attach Corporate Resolution
authorizing Contractor's signature and execution of Agreement.
Further if Contractor is a corporation, corporate entity or LLC, Contractor shall also attach a copy of the
Contractor's Articles of Incorporation and a copy form the Arkansas State Secretary of State to document
that the corporation, corporate entity or LLC is in current "Good Standing" with the State of Arkansas and
such entity is permitted to perform work in the State of Arkansas.
(SEAL)
Attest
PA % GH A L. f►1 I; L te. Y
(SEAL) G._ER K
CITY
Attest _ F
;vv„
J . ' %
00500 Agreement 00500 - 10
DOCUMENT 00500--AGREEMENT continued
Address for giving notices Address for giving notices
2425 S 5' Place 113 W. Mountain St.
Roizers, AR 72758 Fayetteville AR 72701
License No. 0148780422
Agent for Service of process
Michael Necessary
(Type or legibly print)
Contractor shall attach evidence of authority of Agent for Service process to sign. If Contractor is a
corporation, corporate entity or LLC, Contractor shall attach Corporate Resolution authorizing Agent for
Service process authority to sign.
(If Contractor is a corporation, corporate entity or LLC, attach evidence of authority to sign.)
END OF DOCUMENT 00500
00500 Agreement 00500 - 11
CITY OF
FAYETTEVILLE
ARKANSAS
BID TABULATION
BID 21-78, CONSTRUCTION - MISSOURI CREEK
DEADLINE: TUESDAY, NOVEMBER 2, 2021 BEFORE 2 PM, LOCAL TIME
CERTIFICATION OF FUNDS
Certified Funds $ 4,452,786.00
25% Additional Allowance Allowed per State Law $ 1,113,196.50
Maximum Award Amount $ 5,565,982.50
SUMMARY OF ALL BID SCHEDULES
NEC Inc Sweetser Construction, Inc.
TOTAL BASE BID (All Bid Schedules) $ 5,075,520.20 $ 7,824,589.80
Total -Bid Schedule 1 $ 4,142,119.60 $ 6,681,635.30
Total -Bid Schedule 2 (Deductive Alternate 1 of 3) $ 200,397.50 $ 211,473.40
Total -Bid Schedule 3 (Deductive Alternate 2 of 3) $ 558,491.50 $ 758,537.00
Total -Bid Schedule 4 (Deductive Alternate 3 of 3) $ 174,511.50 $ 172,944.00
DETAILS OF BID SCHEDULES
BID SCHEDULE 1(DRAINAGE, WATER AND SEWER WORK FROM WOODBROOK TO STANTON TO OAKCLIFF TO ROLLING HILLS DRIVE, MISSOURI CREEK
CLEARING, AND DRAINAGE WORK ON BRIARCLIFF ST. CUL-DE-SAC)
Bid Sch.#
Line Item Description
NEC Inc
Sweetser Construction, Inc.
1
Insurance and Bonding
$
72,123.00
$ 85,060.00
1
Roadway Construction Control
$
33,001.00
$ 33,600.00
1
Trench and Excavation Safety Systems
$
1.00
$ 30,000.00
1
Clearing, Grubbing, and Demolition
$
110,677.00
$ 40,000.00
1
Missouri Creek Brush and Tree Clearing
$
78,676.00
$ 55,000.00
1
Unclassified Excavation (Plan Quantity)
$
16,640.50
$ 72,350.00
1
Embankment (Plan Quantity)
$
747.00
$ 8,300.00
1
Rock Excavation
$
76,000.00
$ 75,000.00
1
4" Topsoil Placement (Yard Areas)
$
28,193.00
$ 30,756.00
1
18" Class III R.C. Pipe
$
38,665.00
$ 27,170.00
1
24" Class III R.C. Pipe
$
3,117.00
$ 582.00
1
42" Class III R.C. Pipe
$
208,639.50
$ 305,853.00
1
23"x14" Class III R.C. Elliptical Pipe
$
7,087.50
$ 5,535.00
1
30"x19" Class III R.C. Elliptical Pipe
$
7,159.50
$ 6,364.00
1
45"x29" Class III R.C. Elliptical Pipe
$
27,607.50
$ 37,800.00
1
60"x38" Class III R.C. Elliptical Pipe
$
4,882.50
$ 5,880.00
1
68"x43" Class III R.C. Elliptical Pipe
$
14,300.00
$ 20,400.00
1
45"x29" R.C.Elliptical Flared End Section
$
3,636.00
$ 3,300.00
1
53"04" R.C.Elliptical Flared End Section
$
7,130.00
$ 3,900.00
1
60"08" R.C.Elliptical Flared End Section
$
8,386.00
$ 8,600.00
1
6' Curb Inlet
$
7,936.00
$ 7,650.00
1
4'x4.5' Reverse Throat Inlet
$
13,436.00
$ 11,000.00
1
4'x8' Reverse Throat Inlet
$
8,431.00
$ 8,250.00
1
4'x8.5' Reverse Throat Inlet
$
8,431.00
$ 8,600.00
1
4'x10.5' Reverse Throat Inlet
$
25,036.00
$ 37,600.00
1
4'xll'Reverse Throat Inlet
$
13,914.00
$ 19,800.00
1
4'xl3' Reverse Throat Inlet
$
44,550.00
$ 63,000.00
1
6'x10.5' Reverse Throat Inlet
$
15,111.00
$ 11,000.00
1
6'x11'Reverse Throat Inlet
$
18,302.00
$ 28,000.00
1
7'x10.5' Reverse Throat Inlet
$
14,721.00
$ 16,000.00
1
3'x3' Grate Inlet (Type ST Special)
$
45,275.00
$ 27,500.00
1
3'x4.5' Grate Inlet (Type ST Special)
$
10,394.00
$ 6,100.00
1
3'x6' Grate Inlet (Type ST Special)
$
87,512.00
$ 56,000.00
1
Trench Grate (26 L.F. Neenah# R-4999-1-9)
$
22,191.00
$ 14,000.00
1
Trench Grate (28 L.F. Neenah# R-4999-1-9)
$
25,394.00
$ 15,100.00
1
Trench Grate (30 L.F. Neenah# R-4999-1-9)
$
24,152.00
$ 16,200.00
1
4'Junction Box
$
7,839.00
$ 4,700.00
1
6'x7' Junction Box
$
8,131.00
$ 13,000.00
1
4'x6' Junction Box
$
15,678.00
$ 15,200.00
1
8.5'xll' Junction Box
$
10,655.00
$ 15,000.00
1
13'x9.5' Junction Box
$
10,655.00
$ 18,000.00
1
Special Junction Box
$
16,086.00
$ 21,600.00
1
4' Drop Inlet Extension
$
8,868.00
$ 8,400.00
1
8' Drop Inlet Extension
$
18,744.00
$ 22,400.00
1
Manhole Lid and Frame
$
315.00
$ 2,000.00
1
6'x4' Precast Concrete Box Culvert
$
1,020,048.00
$ 1,516,800.00
Bid 21-78
Page 1 of 3
1
9'x4' Precast Concrete Box Culvert
$
411,956.00
$ 651,600.00
1
Wingwalls & Appurtenances (9'x4' R.C.B.)
$
29,913.00
$ 24,000.00
1
Concrete Ditch Paving
$
12,512.00
$ 20,240.00
1
Native Sandstone Rip Rap (D50=12") (27" Min. Thickness)
$
118,950.00
$ 42,000.00
1
Asphalt Concrete Hot Mix Surface Course (ACHMSC)
$
296,650.00
$ 432,760.00
1
Asphalt Concrete Hot Mix Patching for Maintenance of Traffic
$
33,900.00
$ 350,000.00
1
Concrete Curb and Gutter
$
22,939.50
$ 10,071.00
1
4" Thick Concrete Sidewalk
$
14,204.00
$ 8,308.00
1
Seeding and Mulching
$
25,380.00
$ 15,600.00
1
Solid Sod
$
12,864.50
$ 14,034.00
1
Additional Watering
$
345.00
$ 600.00
1
Mailbox Supports (single)
$
686.00
$ 10.00
1
Mailboxes
$
2,290.00
$ 10.00
1
Street Sign Installation
$
1,600.00
$ 17.70
1
Erosion Control
$
9,802.00
$ 9,000.00
1
Traffic Control and Maintenance
$
40,428.00
$ 383,100.00
1
Mobilization(not to exceed 5% of contract price)
$
25,297.00
$ 889,466.00
1
4' Wood Rail Fence (Remove, Salvage, and Reinstall)
$
5,812.50
$ 4,005.00
1
6' Wood Privacy Fence (Remove, Salvage, and Reinstall)
$
6,318.00
$ 6,247.80
1
6' Wood Privacy Fence
$
7,020.00
$ 10,756.80
1
4' Decorative Handrail
$
8,416.00
$ 9,600.00
1
4' Chainlink Fence
$
23,085.00
$ 34,371.00
1
Cast -in -Place Tactile Panel
$
2,394.00
$ 1,520.00
1
Handicap Ramp Concrete
$
3,977.50
$ 5,550.00
1
Project Sign
$
1,832.00
$ 1,440.00
1
Cold Milling Asphalt Pavement
$
58,275.00
$ 55,944.00
1
Tree Protection Fencing
$
2,000.00
$ 11,100.00
1
Anchored Erosion Control Mat
$
2,775.00
$ 55,500.00
1
Wetland Seeding, 6" Amended Soil, and Biodegradable Erosion Control Mat
$
10,355.00
$ 40,875.00
1
Construction Staking for Water & Sewer
$
17,197.00
$ 5,000.00
1
Traffic Control and Maintenance for Water & Sewer
$
10,107.00
$ 100,000.00
1
Wastewater Bypass Pumping
$
22,015.00
$ 25,000.00
1
Trench and Excavation Safety Systems for Water & Sewer
$
1.00
$ 25,000.00
1
Erosion Control for Water & Sewer
$
4,045.00
$ 6,000.00
1
Mitigation Dam
$
3,990.00
$ 10,000.00
1
Clearing, Grubbing, and Demolition for Water & Sewer
$
6,495.00
$ 500.00
1
Undercut and Backfill for Water & Sewer
$
28,210.00
$ 7,000.00
1
Rock Excavation for Water & Sewer
$
53,235.00
$ 21,000.00
1
Flowable Fill for Abandoned Pipelines
$
12,800.00
$ 38,000.00
1
Connect Sewer Service
$
25,560.00
$ 52,000.00
1
8" PVC Sewer Line
$
164,952.00
$ 102,384.00
1
8" Epoxy -Lined Ductile Iron Sewer Line
$
9,823.00
$ 6,580.00
1
4' ID Manhole (0'to 6' Deep)
$
27,696.00
$ 31,200.00
1
4" ID Manhole Additional Depth, Over 6'
$
3,018.60
$ 1,215.00
1
Adjust Manhole to Grade
$
27,300.00
$ 16,000.00
1
12" Split Steel Encasement by Open Cut
$
8,352.00
$ 10,080.00
1
16" Steel Encasement by Open Cut
$
9,522.00
$ 17,480.00
1
16" Split Steel Encasement by Open Cut
$
14,880.00
$ 14,880.00
1
New Water Meter Set/Box and Service Relocation, per house, including Pipe Sleeve and Reu $
109,512.00
$ 124,800.00
1
Fire Hydrant Assembly
$
14,126.00
$ 15,000.00
1
8" Ductile Iron Water Line
$
26,180.00
$ 24,640.00
1
6"x6" Tapping Sleeve and Valve
$
15,096.00
$ 15,300.00
1
8"x8" Tapping Sleeve and Valve
$
21,888.00
$ 24,000.00
1
8" Gate Valve
$
6,030.00
$ 10,500.00
1
Ductile Iron Fittings
$
34,800.00
$ 43,200.00
1
Cut & Cap 6" Water Line
$
7,236.00
$ 2,400.00
1
Cut & Cap 8" Water Line
$
10,428.00
$ 4,000.00
1
Salvage Fire Hydrant
$
7,174.00
$ 2,400.00
TOTAL COST FOR BID SCHEDULE 1 $
4,142,119.60
$ 6,681,635.30
BID SCHEDULE 2 (DRAINAGE WORK FROM CENTURY DRIVE TO ELIZABETH) - Deductive Alternate # 1 of 3
Bid Sch.#
Line Item Description
NEC Inc
Sweetser Construction, Inc.
2
Roadway Construction Control
$
20,451.00
$ 3,000.00
2
Trench and Excavation Safety Systems
$
1.00
$ 9,000.00
2
Clearing, Grubbing, and Demolition
$
6,495.00
$ 12,000.00
2
4" Topsoil Placement (Yard Areas)
$
9,912.50
$ 9,516.00
2
30" Class III R.C. Pipe
$
6,080.00
$ 5,920.00
2
30" H.D.P.E. Pipe
$
18,032.00
$ 27,324.00
2
36" H.D.P.E. Pipe
$
12,510.00
$ 14,400.00
2
5'Junction Box
$
11,662.00
$ 18,000.00
2
5' Circular Drop Inlet
$
5,831.00
$ 5,000.00
2
7'x7' Grate Inlet (Type ST With 4 Neenah # R-1878-A8G Grates)
$
10,807.00
$ 14,400.00
2
Trench Grate (28 L.F. Neenah# R-4999-HX)
$
26,175.00
$ 15,800.00
2
Asphalt Concrete Hot Mix Surface Course (ACHMSC)
$
6,856.00
$ 7,584.00
2
Concrete Curb and Gutter
$
5,858.00
$ 2,828.00
2
4" Thick Concrete Sidewalk
$
3,042.00
$ 1,170.00
2
6" Thick Concrete Sidewalk
$
1,742.00
$ 962.00
2
Concrete Driveway Aprons
$
1,792.00
$ 1,120.00
2
Concrete Driveway
$
12,298.00
$ 15,480.00
Bid 21-78
Page 2 of 3
2
Solid Sod
$
8,326.50
$ 4,758.00
2
Additional Watering
$
115.00
$ 200.00
2
Mailbox Supports (single)
$
343.00
$ 500.00
2
Mailboxes
$
801.00
$ 500.00
2
Erosion Control
$
8,276.00
$ 5,000.00
2
Traffic Control and Maintenance
$
9,344.00
$ 20,000.00
2
Mobilization(not to exceed 5% of contract price)
$
2,024.00
$ 6,200.00
2
4' Wood Privacy Fence (Remove, Salvage, and Reinstall)
$
4,615.00
$ 3,791.40
2
6' Wood Decorative Fence (Remove, Salvage, and Reinstall)
$
1,630.00
$ 1,068.00
2
Cold Milling Asphalt Pavement
$
5,378.50
$ 5,952.00
TOTAL COST FOR BID SCHEDULE 2 $
200,397.50
$ 211,473.40
BID SCHEDULE 3 (ETON STREET BOX CULVERT) Deductive Alternate # 2 of 3
Bid Sch.#
Line Item Description
NEC Inc
Sweetser Construction, Inc.
3
Roadway Construction Control
$
5,609.00
$ 3,000.00
3
Trench and Excavation Safety Systems
$
1.00
$ 8,000.00
3
Clearing, Grubbing, and Demolition
$
15,206.00
$ 15,000.00
3
Embankment (Plan Quantity)
$
2,510.00
$ 1,000.00
3
Rock Excavation
$
70,750.00
$ 75,000.00
3
4" Topsoil Placement (Yard Areas)
$
6,206.00
$ 5,136.00
3
4' Drop Inlet Extension
$
3,996.00
$ 2,800.00
3
10'x3' Precast Concrete Box Culvert
$
213,200.00
$ 374,400.00
3
Wingwalls & Appurtenances (Quadruple 10'x3' R.C.B.)
$
52,387.00
$ 25,000.00
3
Channel Excavation (Plan Quantity)
$
8,250.00
$ 10,000.00
3
Concrete Channel Paving
$
2,598.00
$ 660.00
3
Rip Rap (D50=12") (27" Min. Thickness)
$
72,864.00
$ 57,600.00
3
8" Aggregate Base Course
$
6,450.00
$ 13,500.00
3
Asphalt Concrete Hot Mix Surface Course (ACHMSC)
$
12,045.00
$ 52,140.00
3
Asphalt Concrete Hot Mix Patching for Maintenance of Traffic
$
10,175.00
$ 37,500.00
3
Concrete Curb and Gutter
$
8,148.00
$ 5,044.00
3
4" Thick Concrete Sidewalk
$
6,358.00
$ 2,860.00
3
Concrete Driveway Aprons
$
3,239.50
$ 1,520.00
3
Solid Sod
$
3,210.00
$ 2,568.00
3
Additional Watering
$
69.00
$ 120.00
3
Mailbox Supports (single)
$
171.50
$ 250.00
3
Mailboxes
$
400.50
$ 250.00
3
Street Sign Installation
$
320.00
$ 354.00
3
Erosion Control
$
7,225.00
$ 3,000.00
3
Traffic Control and Maintenance
$
3,475.00
$ 2,000.00
3
Mobilization(not to exceed 5% of contract price)
$
2,024.00
$ 22,095.00
3
4' Decorative Handrail
$
39,788.00
$ 34,800.00
3
Project Sign
$
916.00
$ 720.00
3
Tree Protection Fencing
$
900.00
$ 2,220.00
TOTAL COST FOR BID SCHEDULE 3 $
558,491.50
$ 758,537.00
BID SCHEDULE 4 (STANTON AVE. TRAFFIC CALMING AND NEW 6-FT SIDEWALK) Deductive Alternate # 3 of 3
Bid Sch.#
Line Item Description
NEC Inc
Sweetser Construction, Inc.
4
Roadway Construction Control
$
5,732.00
$ 3,800.00
4
Clearing, Grubbing, and Demolition
$
11,190.00
$ 22,000.00
4
4" Topsoil Placement (Yard Areas)
$
9,050.50
$ 9,444.00
4
Concrete Curb and Gutter
$
14,212.50
$ 9,854.00
4
Concrete Curb and Gutter (Type Special)
$
1,672.00
$ 1,064.00
4
4" Thick Concrete Sidewalk
$
36,570.00
$ 42,780.00
4
6" Thick Concrete Sidewalk
$
12,967.50
$ 9,842.00
4
Concrete Driveway Aprons
$
9,570.00
$ 8,800.00
4
Solid Sod
$
6,689.50
$ 4,722.00
4
Additional Watering
$
115.00
$ 200.00
4
Mailbox Supports (single)
$
3,430.00
$ 5,000.00
4
Mailboxes
$
8,010.00
$ 5,000.00
4
Street Sign Installation
$
320.00
$ 354.00
4
Erosion Control
$
26,918.00
$ 4,000.00
4
Traffic Control and Maintenance
$
17,429.00
$ 27,500.00
4
Mobilization(not to exceed 5% of contract price)
$
2,024.00
$ 5,040.00
4
Cast -in -Place Tactile Panel
$
756.00
$ 480.00
4
Handicap Ramp Concrete
$
1,566.00
$ 1,440.00
4
Decorative Gravel (6" Depth)
$
1,709.50
$ 624.00
4
Remove, Salvage, and Reconstruct Brick Mailbox
$
4,580.00
$ 11,000.00
TOTAL COST FOR BID SCHEDULE 4 $
174,511.50 11
$ 1 172,944.00 11
Bid 21-78
Page 3 of 3
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Bid 21-78, Construction - Missouri Creek - Bid
21-78, Construction - Missouri Creek
Project Overview
Project Details
Reference ID Bid 21-78, Construction - Missouri Creek
Project Name Bid 21-78, Construction - Missouri Creek
Project Owner Andrea Foren
Project Type ITB
Department Purchasing
Budget
$0.00 - $0.00
The City of Fayetteville, Arkansas is seeking qualified vendors to
construct an underground drainage system along Rolling Hills Drive,
drainage improvements on E. Briarcliff Street cul-de-sac, and capacity
Project Description
improvements to Missouri Creek between Rolling Hills Drive and
Stubblefield Road including a box culvert crossing replacement on Eton
Street. Questions should be addressed to Jonathan Smith, Sr.
Purchasing Agent, at jonsmith@fayetteville-ar.gov.
Open Date
Oct 03, 2021 12:00 AM CDT
Close Date
Nov 02, 2021 2:00 PM CDT
Highest Scoring Supplier
Score
NEC Inc 100 pts
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Seal status
Requested Information
Required Signature Forms
AR Secretary of State Filing #
Arkansas Contractor's License
Pursuant Arkansas Code
Annotated §25-1-503, the
Contractor agrees and certifies
that they do not currently
boycott Israel and will not
boycott Israel during any time
in which they are entering into,
or while in contract, with any
public entity as defined in §25-
1-503. If at any time during
contract the contractor decides
to boycott Israel, the contractor
must notify the contracted
public entity in writing.
Unsealed on
Nov 02, 2021 2:02 PM CDT
Nov 02, 2021 2:02 PM CDT
Nov 02, 2021 2:02 PM CDT
Nov 02, 2021 2:02 PM CDT
Nov 02, 2021 2:02 PM CDT
Bid 21-78 Bid Table (BT-29PX) Nov 02, 2021 2:02 PM CDT
Conflict of Interest
Unsealed by
Jonathan Smith
Jonathan Smith
Jonathan Smith
Jonathan Smith
Jonathan Smith
Jonathan Smith
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
CCTV OF
.� FAYETTEVILLE
ARKANSKAAS
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name Date Signed Has a Conflict of Interest?
Jonathan Smith Nov 02, 2021 2:03 PM CDT No
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Public Notices
Bid 21-78, Addendum 1
Jonathan Smith, Oct 18, 2021 3:23 PM CDT
Addendum 1 has been posted. This addendum was used to provide a complete list of
individuals that attended the Pre -Bid meeting and we answered all questions submitted to the
Purchasing Division.
Project Details Have Changed
Jonathan Smith, Oct 27, 2021 2:58 PM CDT
Good afternoon everyone, Addendum 2 has been posted on Bonfire. A typo was found on page
1 of the Project Manual. The typo referenced this bid as Bid 21-70. This is not correct. The bid
number for this bid is Bid 21-78, Construction — Missouri Creek Drainage Improvements.
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Internal Discussions
No messages
CITY OF
.� EVILLE
ARKANSRKANSAS
Approvals
No approval requests
CITY OF
.� EVILLE
ARKANSRKANSAS
Submissions
Supplier Date Submitted
Sweetser Construction, Nov 02, 2021 12:44 PM
Inc. CDT
NEC Inc Nov 02, 2021 1:27 PM
CDT
Name Email
Charlie Miller charlie@sweetserconstruction.com
Colin Necessary cbnecessary@nec-
contractors.com
Confirmation Code
MTcxMjMO
MTcxMjYz
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Project Criteria
Criteria
Total Lump Sum Bid Price
Within Certified Funds
Points Description
100 pts Total Lump Sum Bid
Pass/Fail Total base bid must be within 125% of certified funds.
Total 100 pts
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Scoring Summary
Active Submissions
Total I Total Lump Sum Bid Price Within Certified Funds
Supplier / 100 pts I / 100 pts Pass/Fail
NEC Inc 1 100 pts 1 100 pts ($4,316,631.10) 1 Pass
Sweetser Construction, Inc. 1 55.17 pts 1 55.17 pts ($7,824,589.70) 1 Fail
CITY OF
.� EVILLE
ARKANSRKANSAS
Proposal Scores
Sweetser Construction, Inc. - Scoring Summary
Evaluation Group 1 - Main Evaluation
Total Total Lump Sum Bid Price Within Certified Funds
Reviewer / 100 pts / 100 pts Pass/Fail
Amanda Beilfuss - - -
Andrea Foren
-
-
-
Jonathan Smith
55.17 pts
$7,824,589.70
Fail
Fail
1
Average:
$7,824,589.70
1
Calculated:
55.17 pts
55.17 pts ($7,824,589.70)
Fail
C I TV OF
.� FAYETTEVILLE
ARKANS
A RKANSAS
CITY OF
.� EVILLE
ARKANSRKANSAS
NEC Inc - Scoring Summary
Evaluation Group 1 - Main Evaluation
Total
Total Lump Sum Bid Price
Within Certified Funds
Reviewer
/ 100 pts
/ 100 pts
Pass/Fail
Amanda Beilfuss
Andrea Foren
Jonathan Smith
Calculated:
-
-
100 Pts
Average:
100 pts
-
-
$4,316,631.10
$4,316,631.10
J.
100 pts ($4,316,631.10)
-
-
Pass
Pass
1
Pass
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Proposal Score Comments
Sweetser Construction, Inc. - Scoring Comments
Total Lump Sum Bid Price - Reviewer Scores
Reviewer Score
Jonathan Smith 55.17 pts ($7,824,589.70)
Within Certified Funds - Reviewer Scores
Reviewer I Score
Reason
Reason
Comments
Response is greater than the
certified amount.
Comments
Jonathan Smith Fail Does not meet the requirement(s) Total base bid was greater than
the certified amount.
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
NEC Inc - Scoring Comments
Total Lump Sum Bid Price - Reviewer Scores
Reviewer Score
Jonathan Smith 100 pts ($4,316,631.10)
Within Certified Funds - Reviewer Scores
Reviewer Score
Jonathan Smith Pass
Reason
Meets the requirement(s)
Comments
Department elected to use
deductive alternates 1 and 2.
Deductive alternate 1 totaled
$200,397.50. Deductive 2 totaled
$558,491.50.
Comments
Bid is within the certified amount.
E
2049 E. Joyce BIW., Ste. 400
Fayetteville, AR ]2]03
(479)527-9100
MISSOURI CREEK DRAINAGE IMPROVEMENTS
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
VICINITY MAP
No SCILE
FAYETTEVILLE,
ARKANSAS
SITE
GARVER PROJECT NO. 19T21080
SEPTEMBER, 2021
ARKANSAS ONE CALL
15-
Know what's below.
call before you dig.
SEE GENERAL NOTE 2, SHEET
G-0W OF THESE PLANS.
STATE MAP
ARKANSAS HIGHWAY DIST. 4
CITY OF
�4._ FAYETTEVILLE
ARKANSAS
�` z
W W
J ,
W
W� e► W>
W Wa
Qa UW
LLw
LL
Ow OZ
>k N�
ULL �O
COVER SHEET
DATE: SEPT.2021
DESIGNED BY: DJW
DRAWN BY: TWM
DRAWING NUMBER
G-001
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2021
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract in the amount of $4,316,631.10 with NEC, Inc. for the construction of the Missouri Creek
Drainage Improvements Project, approval of a project contingency of $319,600. (7.4%) and approval of a budget
adjustment.
This adjustment recognizes $65,623 in unallocated interest earnings for this bond issue.
RESOLUTION/ORDINANCE
COUNCIL DATE: 12/7/2021
LEGISTAR FILE ID#: 2021-0908
KeA/ �YvSpv' r
1111712021 4:59 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
65,623 65,623
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl
AT
v.20211011
Account Name
4604.860.7410-5817.00
982,332 -
46040
7410.1000
EX
Improvements - Bridge & Drainage
4604.860.7410-5911.99
4604.860.7999-5899.00
319,600 -
(1,165,964) -
46040
46040
7410.1000
7999
EX
EX
Contingency -Capital Project
Unallocated - Budget
4604.860.7000-4999.99
- 65,623
RE
Use Fund Balance - Current
4604.860.7425-5817.00
(22,764) -
46040
7425
EX
Improvements - Bridge & Drainage
4604.860.7425-5860.04
4604.860.7425-5911.99
(2,303) -
(23,680) -
46040
46040
7425
7425
EX
EX
Capital Prof Svcs - Contra (Engineering)
Contingency -Capital Project
4604.860.7427-5860.04
4604.860.7410-5805.00
(2,590) -
(19,008) -
46040
46040
7427
7410.1000
EX
EX
Capital Prof Svcs - Contra (Engineering)
Land - Acquisition
H:\Budget Adjustments\2021_Budget\City Council\12-07-2021\2021-0908 BA Missouri Creek NEC Contractxlsm 1 of 1
Missouri Creek Drainage
Improvements projects
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2022-0807
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/29/2022 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order #1 for the Missouri Creek Drainage Improvements projects which will
increase the contract amount by $23,170 and 5 days. The Mayors signature is requested on the change order
document.
Budget Impact:
4604.860.7410- 5817.00
4604 Drainage Bond Funds
Account Number Fund
46040.7410.1000 Missouri Creek/Rolling Hills Drainage
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 4,636,231.10
$ 4,316,631.10
$ 319,600.00
$ 23,170.00
S 296,430.00
V20210527
Purchase Order Number: 2021-00000091 Previous Ordinance or Resolution # 339-21
Change Order Number:
Original Contract Number:
Comments:
1
2021-00000058
Approval Date:
09/01/22
CITY OF
_ FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Alan Pugh, Staff Engineer
DATE: August 29, 2022
STAFF MEMO
SUBJECT: Approval of Change Order #1 for the Missouri Creek Drainage
Improvements projects which will increase the contract amount by $23,170
and 5 days. The Mayors signature is requested on the change order
document
RECOMMENDATION:
Staff recommends approval of Change Order #1 for the Missouri Creek Drainage Improvements
projects which will increase the contract amount by $23,170 and 5 days. The Mayors signature
is requested on the change order document.
BACKGROUND:
On December 21, 2021, the City Council approved a contract with NEC, Inc for the construction
of drainage improvements to alleviate flooding associated with Missouri Creek. Construction of
the project began in March of this year and is expected to take approximately one year to
construct.
DISCUSSION:
Part of the work included in this project is the relocation of water mains to accommodate the
installation of a large box culvert down Stanton Ave. This water relocation was originally shown
to be partially behind the sidewalk. However, this would require the removal of two large trees
at the intersection of Stanton Ave and Hilldale. To accommodate the trees, staff worked with
the engineer of record and the contractor to develop a solution that would allow them to remain.
This results in more of the relocated line being placed within the roadway and increases the cost
of installation due to the depth of the line and the need for aggregate base backfill. The
contractor has provided a cost of $23,170.00 in order to perform the work.
BUDGET/STAFF IMPACT:
The drainage improvements are funded by the 2019 Drainage Bond Program which includes the
relocation of the water line. The City Council approved a construction contingency of
$319,600.00 for this project and would be the source of the proposed additional funding.
Attachments:
Change Order #1
Revised Waterline Plan
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CHANGE ORDER
C T V OF
FAYETTEVILLE
ARKANSRKAAS
Change Order No
To Contractor: NEC, Inc.
The Contract is changed as follows:
Contract Title: Missouri Creek Drainage Improvements
Date of Issuance August 26, 2022
ORDINA NC F/RFSOLUTION: 339-21
Effective December 21. 2021
Bid
Bid
Previous
Unit
Contract
Revised
Revised
Original
Revised
Contract
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
Changes
No.
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
Clas1-105 �kfill Aggregate Base
0
Ton
$0.00
300
$92.26
-
S24.(,'3 �1n
1-101
Ductile Iron Fittings
2400
LB
$14.50
2296
$14.50
34.800.00
S33,292 00
stinus ittenefCat 34,800.00 S57,970.00
Net Coat for this Change Order S23, l 70.00
the
The original Contract Price was
S
4,316,631.10
Net change by previously authorized change orders
S
"
...--....._.._..._.._..._..._.._._..
The Contract Price prior to this Change Order was
_. ._...____ __
S
4,316,631.10
The Contract Price will be adjusted by
S
23,170.00
_ —
The new Contract Price including this Change Order will be
_
S
4,339,901.10
_
The Contract Time(s) will be increased by
5
calendar days
Required dates of Completion as of the date of this Change Order therefore are
Substantial Completion
7-Mar-23
Final Completion
..._
6-Apr-23
NOTE: This summary does not reflect changes in the Contract Price or Tirne(s) which have been authorized by Work Change Directives not incorporated
in this or previous Change Orders.
NEC, Inc. CIT OF FAY 7EILLE
A,, 09ro1/22
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CITY OF FAYETTEVILLE-
FAYETTEVILLE ARKANSAS
Y Heana•s ror wamlre i RA- ¢c
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_
MISSOURI CREEK
DRAINAGE IMPROVEMENTS
Change Order #2 for the Missouri Creek
Drainage Improvements Project
City of Fayetteville Staff Review Form
2022-1061
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 11/15/2022 ENGINEERING (621)
Submitted By Submitted Date Division/Department
Action Recommendation:
Staff recommends approval of Change Order #2 in the amount of $3,111.00 in the Missouri Creek Drainage
Improvements projects to lower a water service line. Funding for this change order will come from previously
approved project contingency. The Mayor's signature is requested on the change order document.
Budget Impact:
4604.860.7410-5817.00 4604 Drainage Band Funds
Account Number
46040.7410.1000
Project Number
Fund
Missouri Creek/Rolling Hills Drainage
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
$ 4,685,265.00
$ 4,365,157.91
$ 320,107.09
$ 3,111.00
$ 316,996.09
W0210527
Purchase Order Number: 2021-00000091 Previous Ordinance or Resolution# 339-21
Change Order Number: 1 Approval Date: 11/17/2022
Original Contract Number: 2021-00000058
Comments:
CITY OF
FAYETTEVILLE STAFF MEMO
ARKANSAS
TO:
Mayor Lioneld Jordan
THRU:
Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM:
Alan Pugh, Staff Engineer
DATE:
November 15, 2022
SUBJECT: Staff recommends approval of Change Order #2 for the Missouri Creek
Drainage Improvements projects which will increase the contract amount
by $3,111.00 for lowering a water service line. The Mayors signature is
requested on the change order document.
RECOMMENDATION:
Staff recommends approval of Change Order #2 for the Missouri Creek Drainage Improvements
projects which will increase the contract amount by $3,111.00 for lowering a water service line.
The Mayors signature is requested on the change order document.
BACKGROUND:
On December 21, 2021, the City Council approved a contract with NEC, Inc for the construction
of drainage improvements to alleviate flooding associated with Missouri Creek. Construction of
the project began in March of this year and is expected to take approximately one year to
construct.
DISCUSSION:
A portion of the work includes the installation of a trench grate drain and associated storm drain
near the cul-de-sac of E Briarcliff St to alleviate localized flooding. During construction, it was
discovered that there is a conflict with the proposed storm drain and an existing water service
line. The water service line will need to be lowered by a licensed plumber. The contractor has
provided a cost of $3,111.00 in order to perform the work.
BUDGET/STAFF IMPACT:
The drainage improvements are funded by the 2019 Drainage Bond Program which includes the
relocation of the water line. The City Council approved a construction contingency of
$319,600.00 for this project and would be the source of the proposed additional funding.
Attachments:
Change Order #2
Mailing Address:
113 W. Mountain Street www.fayetteville-argov
Fayetteville, AR 72701
Adaft CrTY OF
ARKANS
FAYETEVILLE
CHANGE ORDER
Contract Title: Missouri Creek Drainage Improvements
Change Omer No 2 nmeoflssoame November 15,2022
to Chage. NFC, E. ORDINANCHRESOLLrt10IN 33421
The Comxt is elsinged as follows: EDxtive December 21, 2021
Ba
Bid
IReviaus
Unit
Cmllmd
I Revised
I Rao.d
I Uri rue
Revisal
Con.
It
ItAn
Fslima0.d
of
Unit
I Elematetl
Unit
I FstimeLLM
I EmanWM
CM1an s
No.
Dmcn
puumi
Measure
Rice
Qmnti
Price
it
Cast
1-IW
Adlust venter serviceline
0
EA
MW
1
$3,11 I.W
St,111W
hammering ii Cmr - 53,111man
Net Cost for this Ck Order 51111.00
Net change by previously aalloriictl change moms
t Amou
The Canrmn Price ptlme ,he Charge Order was S 9 1.10
The CornowC rt.1 will be lamog by t jilil2.91LIq
The now Conlmctiwill he
Change Order will he-------�-- -�-----�" t dardsr 10
theeired Cannot
ev,-fiCa)willbe in tMstat da 0 olCMer daw
Respired Substantial
letion edam ofMis Change Ober dmref ere'.
Sisal Co al Completion T,gyr-iT
FinelCanplmion 6A r-D
NOTE: Thn mummry.4e mnRe�Jmpin Je Canuw gc wTnmlaJ mkeg Frw hxn amlvvsdg qah CM1uge Doeanv mr�eopneW
in An crier ioua Over ONers.
NEC,I
DATE
CITY FFAYFT . H.U."
17�2U22
Y DATC