HomeMy WebLinkAbout338-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 338-21
File Number: 2021-0968
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF
FAYETTEVILLE. ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST
ARKANSAS IN THE AMOUNT OF $123.524.00 TO PROVIDE PUBLIC RECREATION
SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2022
WHEREAS, ensuring the availability of quality recreational opportunities to the senior citizens of our
community is of mutual interest to the City of Fayetteville and the Area Agency On Aging of Northwest
Arkansas, which has provided these services to seniors in Fayetteville and Northwest Arkansas since
1972;and
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of
services vital to the efficient provision of recreational opportunities to the senior citizens of Fayetteville.
WHEREAS, Ark. Code Ann. § 14-58-104(18) provides for "renewal or extension of the term of an
existing contract"' without soliciting bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract
between the City of Fayetteville, Arkansas and the Area Agency on Aging of Northwest Arkansas in
the amount of $123,524.00 to provide public recreation services for the senior citizens of Fayetteville
for 2022.
Page 1 Printed on 12/22/21
Resolution. 338-21
File Number: 2021-0968
PASSED and APPROVED on 12/21/2021
Attest:
E R
�•c,�.•CITY • F.`
Kara Paxton, City Clerk Treasurer_; qyt
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Page 2 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0968
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.29
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE
AMOUNT OF $123,524.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR
CITIZENS OF FAYETTEVILLE FOR 2022
WHEREAS, ensuring the availability of quality recreational opportunities to the senior citizens of our
community is of mutual interest to the City of Fayetteville and the Area Agency On Aging of Northwest
Arkansas, which has provided these services to seniors in Fayetteville and Northwest Arkansas since 1972;
and
WHEREAS, the Area Agency on Aging is very qualified and uniquely able to provide the continuity of services
vital to the efficient provision of recreational opportunities to the senior citizens of Fayetteville.
WHEREAS, Ark. Code Ann. § 14-58-104(18) provides for "renewal or extension of the term of an existing
contract" without soliciting bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes a contract between the
City of Fayetteville, Arkansas and the Area Agency on Aging of Northwest Arkansas in the amount of
$123,524.00 to provide public recreation services for the senior citizens of Fayetteville for 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Lee Farmer
Submitted By
City of Fayetteville Staff Review Form
2021-0968
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/3/2021 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Approval of a resolution to authorize a contract between the City of Fayetteville and the Area Agency on Aging of
Northwest Arkansas in the amount of $123,524 to provide public recreation services for senior citizens of
Fayetteville in 2022. This is contingent on approval of the 2022 annual city budget and work program.
1010.090.6600.5718.01
Account Number
40901.4004
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
General
Fund
AAANWA (Senior Center)
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 123,524.00
$ 123,524.00
$ 123,524.00
$
V20210527
Purchase Order Number: Previous Ordinance or Resolution # 6382
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Pending on approval of the 2022 annual city budget and work program.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Alison Jumper, Parks, Natural Resources and Cultural Affairs
FROM: Lee Farmer, Recreation Superintendent
DATE: December 2, 2021
SUBJECT: Approval of a resolution to authorize a contract between the City of
Fayetteville and the Area Agency on Aging of Northwest Arkansas in the amount of
$123,524 to provide public recreation services for senior citizens of Fayetteville in 2022.
This is contingent on approval of the 2022 annual city budget and work program.
RECOMMENDATION:
Approval of a resolution to authorize a contract between the City of Fayetteville and the Area
Agency on Aging of Northwest Arkansas in the amount of $123,524 to provide public recreation
services for senior citizens of Fayetteville in 2022. This is contingent on approval of the 2022
annual city budget and work program.
BACKGROUND:
Since 1972, the City of Fayetteville has provided financial support through the annual work
budget to the Area Agency on Aging of Northwest Arkansas (AAA) to provide recreation
services for senior citizens at the Hillcrest Towers. In 2003, after the Walker Park Senior
Activity and Wellness Center was built, the Walker Senior Center was added to the contract.
This has been a very successful agreement to provide recreational programs and activities for
senior citizens.
AAA provides recreational programs meeting the needs of our senior citizen residents at Walker
Park's Senior Activity and Wellness Center and Hillcrest Towers. It is the intent of AAA and the
Fayetteville Parks and Recreation Department to work in cooperation to enhance the recreation
facilities and programs in our City, while not duplicating services to spend taxpayers' money as
effectively as possible. If the AAA were not serving our senior citizen population, the City would
need to assume responsibility.
DISCUSSION:
The 2022 budget includes a total of $123,524 to be transferred to the AAA from the General
Fund. A resolution to authorize a contract between the City of Fayetteville and AAA is required.
The contract outlines the services the AAA is providing to the City and the citizens of
Fayetteville. The agreement for 2022 is similar to the contract approved in 2021 with an update
of the performance measures by the Center's Director, Chase Gipson. The Walker Park Senior
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Activity and Wellness Center's building is designated as an emergency shelter for the City of
Fayetteville due to their location and facility available to assist in housing citizens.
BUDGET/STAFF IMPACT:
The 2022 budget includes a total of $123,524 for this request. This funding has increased by
$14,444 from previous years and is contingent upon City Council approval of the 2022 proposed
budget.
Attachments:
Signed Contract
CONTRACT
Between the City of Fai•ettevi!!e and the
Area Agency on Aging of North west Arkansas (AAA)
WHEREAS, the Area Agency on Aging of Northwest Arkansas (AAA) is uniquely
qualified to provide the full range of public recreation opp,)rtunities to the senior citizens of
Fayetteville; and,
WHEREAS, it is in the best interest of the City of Fayetteville and its citizens to provide
operating revenues to the AAA in consideration for the substantial recreational programs
provided by the AAA to the senior citizens of Fayetteville.
NOW, THEREFORE, IT IS AGREED:
The City of Fayetteville shall provide the sum of $10,293,66 monthly ($123,524 annually) to the
AAA from January 1 until December 31, 2022 in consideration of the following duties and
obligations to be performed by the AAA:
A. The AAA shall be responsible for providing staff, programming, promotion, and
development for Walker Park's Fayetteville Senior Activity and Wellness Center
and Hillcrest Towers Community Center. AAA agrees to use funding from the
City to pay for recreational programs designed specifically for senior citizens.
B. AAA shall make substantial portions of its programs or facilities available to
Fayetteville citizens (the public) at little or no cost for the needy senior citizens.
AAA shall report on a quarterly basis the approximate number of Fayetteville
citizens served by its programs.
C. AAA shall provide Walker Park's Fayetteville Senior Activity and Wellness
Center as an emergency shelter when deemed necessary by the City of
Fayetteville.
D. The AAA shall follow the general Working Procedures and Responsibilities for
the City of Fayetteville Parks and Recreation Division and the AAA which is
attached as Exhibit A, and is made a part hereof, as if set forth word for word in
Its entirety.
CITY OF F4YETTEVILLE
, Mayor
AREA ACrENCY ON AGING OF
NOR"[' IWES" AR A: AS
BY:
Brad Bailey, Executive Director /
ATTEST: ��JARKi�'T'Q`�.
�.
BY
Kara Paxton, City nerk / TreasLHer: f-AYr T f tVl1,! , •, r_
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EXHIBIT A
RECREATION IN FAYETTEVILLE
WORKING PROCEDURES AND RESPONSIBILITIES FOR THE CITY
OF FAYETTEVILLE PARKS AND RECREATION DIVISION AND THE
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS
This agreement is made and entered into between the City of Fayetteville Parks
and Recreation Department (Parks and Recreation) and the Area Agency on Aging of
Northwest Arkansas (hereinafter referred to as AAA).
WHEREAS, the parties are two of the providers of recreational programs for the
citizens of Fayetteville and wish to define a working agreement which may be revised
and modified each year upon mutual agreement between the Parks and Recreation
Director and the Executive Director of the AAA; and,
WHEREAS, it is the goal of both parties to work in cooperation to enhance the
recreation facilities and programs offered by the parties and to act together in meeting the
needs of the citizens of Fayetteville; and,
WHEREAS, Walker Park's Fayetteville Senior Activity and Wellness Center has
been designated as an emergency shelter for the City of Fayetteville due to the location
and facility available to house citizens; and
WHEREAS, increased communications and a new set of operating procedures
will assist with the working relationship and will benefit both agencies and their
operations; and,
WHEREAS, Parks and Recreation believes the goals of Parks and Recreation and
AAA would best be accomplished by defining and streamlining responsibilities and
procedures; and, is therefore recommending the merging of facility and program
management for all recreation offerings, thereby providing administrative accountability
for all services provided to the citizens.
NOW, THEREFORE, in order to define and improve the current working
relationship between Parks and Recreation and AAA, the following set of detailed
operating procedures and responsibilities are hereby established.
1. AAA shall be responsible for providing staffing, programming and promotion,
and development of recreational programs for senior citizens including but not
limited to, health and fitness activities, recreational trips, arts and crafts, music
and games.
2. Parks and Recreation shall be responsible for providing or approving the
staffing, programming, maintenance, promotion and development of the parks
system within the city and the recreational events occurring within the city for
all ages.
2
3. The AAA Executive Director and Parks and Recreation Director shall have
periodic meetings to ensure communication between the two entities.
4. It is understood and agreed that the City's annual purchase of services will be
negotiated on a yearly basis.
5. The AAA is responsible for the management and operation of annual funding
allocation to AAA from the City of Fayetteville and shall have the
responsibility for prioritizing the use of such funds.
6. The Fayetteville Senior Activity and Wellness Center Director and Parks and
Recreation Director will work jointly in opening Walker Park's Fayetteville
Senior Activity and Wellness Center as an emergency shelter as deemed
necessary by the City of Fayetteville. AAA will utilize funds appropriated by
the City of Fayetteville for operational costs as necessary for the emergency
shelter.
7. AAA shall schedule a meeting and submit an annual financial report to the
Parks and Recreation Director no more than one hundred thirty (130) days
after the end of the AAA fiscal year, which ends on June 30, 2022. Such
report shall detail AAA's use of the City of Fayetteville's funding allocation
and accomplishment of performance measures as stated below.
8. AAA shall comply with the schedules and procedures established by the
Budget and Research Division of the City of Fayetteville for annual funding
requests.
9. Quarterly reports shall be submitted to the Parks and Recreation Director on,
or before, the following dates: April 15, July 15, October 15, and January 15
(2023). These reports shall detail the following performance measures:
A. Operation of a full scope of senior services at Walker Park's
Fayetteville Senior Activity and Wellness Center and Hillcrest
Towers. Both locations will provide a warm daily nutritious
congregate lunch providing valuable socialization for seniors. An
estimated 580 different seniors enjoy over 23,000 congregate meals
each year. In addition, weekly social and recreational activities include
pool tournaments, bingo, water colors class, Thursday Thoughts
educational series, Wii Bowling, Bean Bag Baseball, dominoes and
card games, instructor -led line dancing, and Fun Fridays (live music,
movies, fairs, and trivia) During the course of the year, an estimated
800 different seniors will participate in 41,000 units of socialization at
the two locations.
B. The Fayetteville Senior Activity and Wellness Center location will
continue to provide a wide variety of daily health and wellness classes
including, but not limited to: Use It or Lose It, Fun to be Fit, Silver
Sneakers, Yoga, Pilates, Cardio & Toning, Tai Chi, Qigong, B.A.S.E.,
and Foundation Training. In addition, the center offers a complete
fitness area with treadmills, ellipticals, recumbent bikes, and
resistance -based weight machines.
3
Attest'
M.
C. Walker Park's Fayetteville Senior Activity and Wellness Center and
Hillcrest Tower locations will seek partnerships with outside
organizations or community groups to assist in a variety of recreation
programs and wellness classes.
D. Transportation services will be provided at both the Fayetteville Senior
Activity and Wellness Center and Hillcrest Towers. Transportation
services will include round trip taxi service for seniors from their
residence to the senior center, and round-trip taxi service from their
residence to necessary appointments in the community. A taxi service
for non -ambulatory clients, as well as a Grocery Taxi provided twice a
week. In addition, three or more special interest day trips per month
will be provided for the senior community. During the course of a
year, almost 200 different seniors will participate in 7,000 units of
transportation.
E. AAA shall acknowledge the City of Fayetteville's contribution on
general marketing flyers, brochures and other general marketing
materials.
10. The working procedures and responsibilities contained herein must continue
without delays in service and shall become effective January 1, 2022.
Kara Paxton, City Verk / Tre,
Attest:
BY: AA c n 1VL.
CITY OF
�•.• GITY p'•q ��
71EV1 •�=
it �_�-. —
, Mayor
ON AGING OF
Brad Bailey, Executive
2