HomeMy WebLinkAbout330-21 RESOLUTIONof cnrerrF
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 330-21
File Number: 2021-0931
IPS GROUP, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH IPS
GROUP, INC. IN THE AMOUNT OF $31 1.500.00 FOR THE PURCHASE OF ADDITIONAL
PARKING EQUIPMENT AND SERVICES. AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 5, 2018. the City Council passed Resolution No. 124-18 approving a Contract
with IPS Group. Inc. for mobile parking enforcement devices and parking enforcement management.
permitting and payment software; and
WHEREAS, on September 7, 2021, the City Council approved Ordinance 6475, which made
changes to the Downtown Business Parking District, including additional parking technologies funded
by meter rate increases; and
WHEREAS. Amendment No. l to the Contract with IPS Group, Inc. includes the purchase of
additional parking equipment and services and will also recognize IPS Group, Inc. as the preferred
vendor for the purchase of additional equipment and services that may be needed in the future.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 1 to the contract with IPS Group. Inc. in the amount of $31 1,500.00 for the
purchase of additional parking equipment and services.
Section 2: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1 Printed on 12122121
Resolution 330-21
File Number 2021-0931
PASSED and APPROVED on 12/21/2021
Attest: 0111111111111,
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F-AYETTEViLL-
Kara Paxton, City Clerk Treasurer:y
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Page 2 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0931
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.21
IPS GROUP, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH IPS GROUP,
INC. IN THE AMOUNT OF $311,500.00 FOR THE PURCHASE OF ADDITIONAL PARKING
EQUIPMENT AND SERVICES, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 5, 2018, the City Council passed Resolution No. 124-18 approving a Contract with IPS
Group, Inc. for mobile parking enforcement devices and parking enforcement management, permitting and
payment software; and
WHEREAS, on September 7, 2021, the City Council approved Ordinance 6475, which made changes to the
Downtown Business Parking District, including additional parking technologies funded by meter rate increases;
and
WHEREAS, Amendment No. 1 to the Contract with IPS Group, Inc. includes the purchase of additional
parking equipment and services and will also recognize IPS Group, Inc. as the preferred vendor for the
purchase of additional equipment and services that may be needed in the future.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 1 to the contract with IPS Group, Inc. in the amount of $311,500.00 for the purchase of
additional parking equipment and services.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Justin Clay
Submitted By
City of Fayetteville Staff Review Form
2021-0931
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/1/2021 PARKING MANAGEMENT (430)
Submitted Date Division / Department
Action Recommendation:
Amending contract with IPS Group and approving a budget adjustment in the amount of $311,500 for
the purchase of additional parking equipment and services
2130.430.9133-5210.00
Account Number
19001
Project Number
Budget Impact:
Parking Fund
Fund
Parking Meter/Pay Station Upgrades
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
$
45,000.00
45,000.00
$
296,163.41
$
311,500.00
60,336.59
V20210527
Purchase Order Number: Previous Ordinance or Resolution # 124-18
Change Order Number:
Original Contract Number
Comments:
2018-00000030
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director & City Engineer
FROM: Justin Clay, Parking Manager
DATE: December 1, 2021
CITY COUNCIL MEMO
SUBJECT: Amending contract with IPS Group and approving a budget adjustment in the
amount of $311,500 for the purchase of additional parking equipment and services
RECOMMENDATION:
Staff recommends amending its contract with IPS Group, Inc., to modernize the parking equipment and
technology solutions offered by the City consistent with the Parking Master Plan and Ordinance 6475 of
2021. This item was unanimously recommended for approval by the Transportation Committee at its
meeting held on November 30, 2021.
BACKGROUND:
Resolution 124-18 of 2018, authorized the City to approve an agreement with IPS to upgrade its parking
enforcement hardware and software and its permitting and event management solutions. That contract is
set to expire in 2022 and this amendment would renew the contract for a period of five (5 years) with
annual renewals for an additional five (5) years.
On September 7, 2021, Ordinance 6475 was approved to allow for the following changes to the
Downtown Business Parking District:
• Allow for additional payment methods at on -street parking meters;
• Allow for pay station payment at off-street parking lots;
• Change on -street meter rates from $0.25/hr. to $0.50/hr.;
• Change off-street meter rates from $0.15/hr. to 0.25/hr.;
• Create a residential permit program for the Downtown Business District; and
• Create a discount program for employees of downtown businesses
The rate changes were necessary to fund additional parking technologies within the district and to cover
the operational costs for those technologies.
DISCUSSION:
The City's existing vendor for enforcement and permitting, IPS, offers the necessary equipment and
technologies identified to upgrade and improve the parking services in both the Downtown Business
District, as well as the larger parking system.
In addition to renewing the existing agreement for enforcement and permitting services, this resolution
would authorize the immediate purchase, shipping, and installation of 260 on -street smart meters, 7 pay
stations, and one mobile license -plate enforcement unit.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
This contract amendment would also recognize IPS Group, Inc. (IPS), as the preferred vendor for
purchase of additional equipment and services as needed in the future (e.g. equipment for the new
parking deck and replacement of expiring equipment in the Entertainment Parking District) for a period of
five (5) years with annual renewals for an additional five (5) years. IPS has been awarded Contract 05-36
for Parking Meters and Contract 05-49 for an integrated parking management system on the National
Cooperative Purchasing Alliance. The NCPA is a national purchasing cooperative that allows the city to
leverage the purchasing power of a nationally bid agreement.
Staff recommends amending its contract with IPS to allow for implementation of the following equipment
consistent with the Parking Master Plan:
On -Street Meters: Staff recommends upgrading the single-space on -street parking meters in the
Downtown Square Business District by replacing approximately 250 coin -operated mechanical
meters with "smart' meters at each on -street parking location. Currently the on -street mechanical
meters only accept coins, limiting the payment options available to users. The "smart' on -street
parking meters increase payment methods to include credit card payment, contactless payment,
and payment via mobile app while allowing for the continued use of coin payment. These smart
meters are also outfitted with sensor technology which allows users to view, in real-time through a
mobile app, where available parking spaces exist. The sensors also allow for a tailored approach
to enforcement because staff will now know when a vehicle arrives at an on -street parking spot
and can then offer a grace period to allow users to access parking spaces for short visits without
having to pay the parking rate. Users can also extend their parking session remotely by entering
their license plate into a mobile app. Additional benefits with pay -by -license plate management
are described below. Cost: $188,125
Off -Street Pay Stations: To ensure consistent methods of payment with the on -street smart
meters, staff recommends replacing the approximately 275 single-space meters in the five
municipal surface parking lots with seven pay stations to allow for payment and permitting by
license plate. Because these lots are utilized by many long-term parking permit holders, as
opposed to transient parkers generating turnover, multi -space pay stations (similar to what is in
place in the Dickson St. Entertainment District) are a much more cost-effective solution compared
to installing a smart meter at each off-street parking space. Walkability will also be enhanced
with the removal of single-space meters along sidewalks that are adjacent to parking lots.
Transitioning to a pay -by -plate method for payment will allow for the same grace period options
as the on -street sensors and will allow staff to enforce permits by license plate, thus foregoing the
material and administrative costs associated with physical permits. Additionally, license -plate
based parking allows users to prepay for their parking prior to their arrival since their parking
session is now tied to a license plate rather than a specific meter or stall number and it allows
parkers the convenience of moving from one space (or applicable lot) to another as long as they
have an active parking session. Cost: $48,772.76
3. Mobile Enforcement Unit: To efficiently enforce payment by license plate, staff recommends
installing cameras to read license plates on one of its enforcement vehicles. Cost: $32,955
Additional IPS products and services may be pursued in the future under this contract as well. These
services include License Plate Recognition (LPR) Enforcement and Automated Guidance Systems. As
funding allows, staff will look for opportunities to leverage resources to implement these products and
services.
LPR Camera Enforcement: To efficiently enforce a license plate management system, staff will
pursue the installation of cameras where applicable in off-street parking facilities and outfitting
one mobile unit with camera technology to read and enforce license plates.
Automated Guidance System: Staff will pursue installing signage, where applicable, at its parking
decks and other off-street parking facilities to display real-time parking availability.
Staff views these recommendations as part of a larger vision to create one parking district that operates
seamlessly throughout our expanding downtown with the flexibility to offer common sense parking
services and solutions to existing and future businesses, residents, and activities. While rates and
regulations may differ from one area of downtown to the next (e.g. Dickson Street vs. Block Avenue),
customers, visitors, residents, and employees will have similar experiences and options when it comes to
parking (e.g. payment methods, permits, signage, access to real-time availability, grace periods, etc.).
These recommendations for modernizing parking solutions in the Downtown Business District are one
aspect of this vision. Additionally, staff intends to outfit the new parking deck at Dickson/West with similar
technology that would allow transient payment and prepayment by license plate, signage that indicates
real-time parking availability, and the same grace periods previously discussed. As funding allows, staff
recommends converting the remaining on and off-street parking facilities within the Entertainment District
to function the same way, thereby creating a truly cohesive parking network.
BUDGET/STAFF IMPACT:
Funding for the capital outlay of these equipment upgrades for the Downtown Business Parking District is
made possible by the dissolvement of the Off -Street Parking Development District and their transfer of
assets to the City. The funds received may only be used for parking related items within the boundaries
of the Off -Street Parking Development District. These boundaries are Spring Street on the north, College
Avenue on the east, South Street on the south, and Locust Avenue on the West — these boundaries
roughly mirror those of the Downtown Square Business Parking District.
The capital outlay for the meter upgrades and mobile enforcement unit for the Downtown Business
District is quoted at $269,852.76 excluding sales tax. Staff recommends authorizing an additional
$15,336.59 for the purchase of spare parts and charging stations as quoted in the contract. The total
authorized capital outlay with sales tax at 9.75% is $311,500. The estimated annual operational cost for
these items is $65,000. These operational costs are offset by the rate changes approved in Ordinance
6475 of 2021. Additional staffing and operational efficiencies are also anticipated with these technology
upgrades.
Attachments:
IPS Contract Amendment
IPS Quote for Meters
Budget Adjustment
I�S
� GROC/P
AMENDMENT 1 to PARKING ENFORCEMENT SOLUTIONS EQUIPMENT AND RELATED SERVICES
This Amendment 1 for Parking Enforce nt Solutions Equipment And Related Services ("Amendment
1") is made effective � "Effective Date"), by and between City of Fayetteville, Arkansas
an Municipal corporation (the "City"), and IPS GROUP, INC., a Pennsylvania corporation ("IPS"), collectively (the
"Parties") with reference to the following:
RECITALS
WHEREAS, the City and IPS are party to an Agreement Effective as of May 15, 2018, and as the Parties wish to
amend this Agreement and extend the term based on the following terms and conditions defined below:
TERMS AND CONDITIONS
1. Term of Agreement.
1.1. Term. As the Initial Term has been completed, the Agreement shall be extended for a period of
five (5) years that will terminate on April 15, 2024 unless otherwise extended according to the
terms and conditions of the Agreement and this Amendment 1.
1.2. Option to Extend. City shall have the option to extend the term of the Agreement for 5
additional one (1) year increments. City shall notify IPS of its intention to exercise the option to
extend the Agreement at least ninety (90) days prior to the end of each such term.
2. IPS Services.
2.1. Scope of Services & Pricing. Attachment A and Attachment B of the Agreement are hereby
updated and replaced based on Attachment A and Attachment B included in this Amendment
1. In the case of any conflict, the Terms and Conditions section and any attachments included
in this Amendment 1 shall supersede and prior agreement.
Except as otherwise modified or amended by this Amendment 1, all other terms and conditions of the
Agreement shall remain.
Page 1 of 19
In witness whereof, the parties have caused this Agreement to be executed the day and year first above written.
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IPS:
IPS GROUP, INC.,
a Pennsylvania corporation
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CHAD P.RANDALL
111141111�� Chief Operating Officer
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Page 2 of 19
ATTACHMENT A
SCOPE OF SERVICES, EQUIPMENT
Mobile Enforcement System & Enforcement Management System
Services and Equipment included:
• 4 Mobile Enforcement hand-held devices and application with data plans (Verizon) + real time sync E
• Access to EMS Citation Management system 0 F
• Late Fee escalation processing 0
• Online Public Portal access 0
• Review, Hearing and Court Review tracking
• Out-of-state processing
• Enhanced notice features
• Electronic address updates
• Collections
Permit Management System
Services included:
• Access to Permit Management system
• Online Public Portal access for Monthly Employee permits
• Re -occurring permit reminders to public
• Automatic payment for Monthly Employee permits
• Permit printout from Permit Management system
• Integration as necessary
• Cashiering system integration
Event Module
• Access to Event Management system
• Online Public Portal access to Events
• Permit printout from Permit Management system
• Integration as necessary
Page 3 of 19
Fayetteville, AR
CONFIDENTIAL
GROUP Parking Management System Fee Schedule
tion Processing Fee for 25k citations annually - Includes:
Mobile Enforcement Devices CITY: 4
N5 Data Plan
All Weather Citations for Enforcement Device (up to 25,0000)
$23,000 N/A trial
Enforcement Device Support
Version Updates
City System License for EMS - Up to 10 Users
Online Appeals
Additional Fees/Services
Enforcement Installation/Traning/ License fee
Units
One-time
Pilot
Price
N/A
Unit Price
$10,000.00
NCPA Unit Price
$9,000.00
All Weather Citation Paper Rolls (55 citations per roll)
Per Roll
N/A
$6.00
$5.40
N5 Handheld Syr. Warranty
Per unit
N/A
$785.00
$706.50
Additional N5's
Per unit
N/A
$1,995.00
$1,795.00
N5 Carrying case
Per Unit
N/A
$35.00
$31.50
N5 Charging Cradle and Hot Swap battery
Per Unit
N/A
$299.00
$269.10
Handheld Support
Per Unit
N/A
$60.00
Included
Register owner Look -ups
Citations 25,001-UP
Per Unit
N/A
$1.00
$0.90
Per Unit
n/a
$2.00
$1.80
Plate Charges for Ticket Customization (One time fee)
Per plate
N/A trial
$75.00
$67.50
Online & IVR Secure Credit Card Payments - Gateway Fee/ Online
Customer Portal Annual Fee (Credit card fees not included) Upto
16,000transactions. Every transaction after 16,001wil1 be charge a
3% fee.
Annual Fee
N/A trial
$15,000.00
$13,500.00
Additional Letters and Correspondence
Per unit
N/A trial
$1.25
$1.13
IVR Solution (Optional)
Per month
N/A trial
$250.00
$225.00
IVR Record & Store Calls (Optional)
Per call
N/A trial
$0.50
$0.45
IVR Cal I Transcription (Optional)
Per call
N/A trial
$1.00
$0.90
Estimated Travel Expenses for Installation
Per trip
N/A trial
$2,000.00
$1,800.00
On -site training and installation
Perday
N/A trial
$600.00
$540.00
Credit Reporting Collections
of
amount
I collected
N/Atrial
35% of amount
I collected
35% of amount
collected
Page 4 of 19
Permit Management System Fee Schedule
Permits
One Time Setup
Units
Per unit
Pilot
Price
N/A trial
Unit Price
$4,000.00
.X
NCPA Unit Price ' E
$3,600.00
Per Permit/Online & IVR Secure Credit Card Payments - Gateway
Fee (Credfit cards fees not included) If volume goes over 2,500
Annual Fee
N/A trial
$11,000.00
$9,000.0C
permits annually there will be a $4 per permit fee starting at
2,501.
Permit Fulfillment (Verification) (No charge if City fulfills permit)
Per unit
N/A trial
$1.00
$0.90
Per Letter (Includes postage)(No charge if City send letter)
Per unit
N/A trial
$1.25
$1.13
Customization per hour
Per hour
N/A trial
$125.00
$112.50
ModuleEvent One Time Setup
Per unit
N/A trial
$3,000.00
$2,700.00
All inclusive ANNUAL Fee (Credit card fees not included) Based
on 40k transactions. Anything over 50,001 transactions there will
be a fee of $0.75 per transaction.
Annual Fee
N/A trial
$24,500.00
$22,000.00
Customization per hour
Per hour
N/A trial
$125.00
$112.50
Total Year One Fee $80,140 No Paper/ No Warranty
Year 2-5 $62,500 No Paper/ No warranty
All numbers are based on if City uses all Modules
Credit card fees not included
Page 5 of 19
SINGLE SPACE METER
IPS single-space meters provide customers and their patrons with a simple and consistent parking user
experience which is more cost-effective, customer -friendly, and more reliable than alternatives. The patented
IPS solution uniquely provides a credit card enabled single-space meter. IPS smart meters offer multiple
payment options (credit/debit card, optional contactless payment on MS'", coins, smart card, and tokens),
access to real-time data, solar power technology, and a comprehensive web -based management system.
Primary Features/Benefits:
• Mechanism is protected by zinc alloy meter dome and UV
resistant, anti -fog Lexan cover
• Keypad has four easy -to -read buttons for intuitive payment
navigation —rated at more than 250,000 cycles
• LED lights on front and back of meter alert enforcement officers
of meter status: paid (green), unpaid (red), and meter fault
• Vandal resistant coin slot/chute allows for worry -free operation
and quick servicing
• Environmentally -friendly solar panel and combination
rechargeable/back-up battery pack maximize ongoing power
• Proven ability to operate under varying environmental
conditions such as snow, sleet, rain, humidity, dust storms,
extreme cold, and extreme heat
• RFID technology automatically identifies the meter location and
downloads the correct operating configurations
• NOTE: M5Tm meter mechanism shown as installed into a meter
housing. Meter housings/ vaults are sold separately. Other makes
and models are available.
rn
Page 6 of 19
MS1TM PAY STATION
The MS1T"^ incorporates the unique features of the ProvenT"° IPS single-space platform, while offering customer
focused features such as IntelliTouchTM transaction processing. The MS1TM features robust hardware design,
which includes a stainless -steel cabinet and scratch -resistant armored glass.
Primary Features/Benefits:
• Flexibility: The MS1T1' is available in pay -by -space, pay -and -display,
and pay -by -plate models. A simple change of the keypad and a
firmware update are all that are required.
• Unparalleled Power Efficiency: Powered by environmentally -
friendly solar panel and combination rechargeable and back-up
battery pack to maximize ongoing power.
• Guaranteed Quality: High security stainless steel housing with
weather and graffiti -resistant powder coating make it both durable
and easy to maintain.
• Improved Visibility: Blue LED lighting above the display provides
enhanced visibility for motorists, technicians, and collections staff.
• Customer -Friendly Interface: IntelliTouch"' provides additional
flexibility when completing a transaction. Users may begin the
payment sequence in any order. The MS1T"° will then guide them
through the transaction.
• Dependability: Pay stations communicate wirelessly on the 4G
cellular network, ensuring fast and reliable communications while
processing secure credit card authorizations, wireless downloads of
rates and messages, and transmissions to DMS.
• Easy Maintenance: Modularly designed with the technician in mind
for easy plug -and -play maintenance.
• Future -proof Design: IPS Group's open interface provides seamless
integration with third -party systems, such as enforcement,
permitting, and ANPR (automatic number plate recognition) in order
to further optimize parking operations.
Page 7 of 19
MS3 TM
PAY STATION
The MS3TM pay station is the latest generation of unattended payment systems from IPS Group. The MS3TM Pay
Station features a full -color screen with an optional touchscreen and provides your patrons with easy -to -read
parking instructions in a vibrant showcase. For your staff, the MS3 ties into the powerful IPS Data
Management System, allowing you in-depth analysis of parking data, full financial, administration and
technical reporting and remote configuration.
Primary Features/Benefits:
• Flexibility: The MS3 is available in pay -by -space, pay -and -display,
and pay -by -plate models. A simple change of the keypad and a
firmware update are all that are required.
• Robust Hardware Design: Highly secure, stainless steel cabinet is
standard with weather and graffiti -resistant powder coating,
providing maximum longevity.
• Customer -Friendly Interface: 7-inch active matrix, high resolution
color LCD display that can provide clear instructions to guide users
through the transaction process. Fully customizable and
configurable to allow touch screen operation for enhanced customer
engagement.
• Multiple Payment Options: Flexible payment options include
credit/ debit card, coins, Smart Card, pay -by -cell integration, and
NFC contactless payment with applications such as Apple Pay® and
Google Pay®.
• Security: Each unit contains a separate maintenance cabinet and
collection vault. The cash box is housed in a secure vault that
features a six -point locking system and a high -security electronic
lock.
• Unparalleled Power Efficiency: Powered by environmentally
friendly solar panel and rechargeable combination battery to
maximize ongoing power and uptime.
• Improved Visibility: Blue LED lighting above the display provides
enhanced visibility for motorists, technicians, and collections staff
and optional rear LEDs for visual enforcement (pay -by -space).
• Dependability: Pay stations communicate wirelessly on the 4G
cellular network, ensuring fast and reliable communications while
processing secure credit card authorizations, wireless downloads of
rates and messages, and transmissions to DMS.
• Easy Maintenance: Modularly designed with the technician in mind
for easy plug -and -play maintenance.
• Future -proof Design: IPS Group's software interface provides
seamless integration with third -party systems, such as enforcement,
permitting, and LPR (license plate recognition) to further optimize
parking operations.
Page 8 of 19
VECHICLE DETECTION SENSORS
IPS Vehicle Detection Sensors reliably detect the presence and absence of a vehicle in a parking space, while
recording arrival and departure times. IPS sensor data integrates seamlessly with the IPS data management
system and third -party enforcement applications, creating a powerful system for monitoring real-time
occupancy and analyzing parking trends. The IPS sensor uniquely directs all sensing information to the IPS
parking meter cellular communications backbone, saving customers the hassle of installing additional network
equipment and dramatically reducing the cost of ownership. The IPS sensor uses multiple sensing technologies
to detect vehicles. Its unique design provides the most accurate data on the sensor market and allows for quick
installation and servicing. NOTE: While the Sensors provide accurate data no sensor system can be 100%
accurate because of many variable conditions such as inaccurate parking, line of sight interference, weather
conditions, human intervention and many other factors not associated with the Sensor operation.
Benefits of IPS Sensors
• Ability to reset the meter to zero when a vehicle leaves
the parking space.
• Ability to prevent meter feeding, thereby generating
turnover.
• Ability to offer courtesy time resulting in positive public
perception of the meters.
• Access to real-time occupancy data.
• Installed under the ground or in the meter dome,
eliminating the need for additional infrastructure.
• Proven to increase revenue.
Dome Mount or Pole Mount (M5 only)
• Non -intrusive installation —sensor is integrated directly
into the meter dome
• Easy access for maintenance and/or replacement
• Configuration for any parking environment
• Wireless connection to the IPS meter via cellular
network —no additional infrastructure required
• Pole mount design used with yokes, on meter poles and
in applications where a dome mount sensor cannot be
optimally installed.
In Ground (M3 or M5)
• Underground sensor contains both power source and antenna for a completely wireless solution
• Wireless connection to the IPS meter via cellular network —no additional infrastructure required
Page 9 of 19
DATA MANAGEMENT SYSTEM
The IPS Data Management System (DMS) is a real-time, web -based application that allows parking
professionals to remotely monitor their parking network from anywhere, at any time.
Reporting & Analytics
A comprehensive set of financial, technical, and administrative reporting features paired with remote meter
configuration make the DMS both intuitive and powerful. DMS analytics creates a visual representation from
large tables of data to help managers gain helpful insight into the patterns and trends of their parking program
and leverage this information to derive future strategy and optimize systems.
All reports are flexible with customized views for comparison purposes and/or to reveal "what -if' scenarios.
With these fully integrated tools, customers can better manage the financial aspects of the Park's parking
program. All reports can be exported into various formats, including XLS, CSV, and PDF.
Seamless Integration
The DMS allows managers to seamlessly integrate parking meters with vehicle detection sensors, pay -by -cell
capability, and other smart applications. A standard web browser is the only tool required to access the DMS
and to make changes/ configurations to the Park's meters.
• Hardware requirements: IPS provides a hosted DMS; there is no local hardware required other than
internet access.
• Network requirements: IPS recommends a high-speed internet connection to the DMS service, such as
cable or DSL access.
• Operating system software requirements: An internet browser is the only tool required to access the
system. Windows and Apple iOS are typical.
• Browser requirements: Any current internet browser will be sufficient to access the IPS DMS. MS
Explorer, Mozilla Firefox, Google Chrome, iOS supported browsers are all compatible, including mobile
phone browsers.
Primary Features
• Real-time updates and live alerts
• Customizable routes to maximize efficiency
• Seamless integration with all IPS meters and sensors
• Flexibility to use as much, or as little data as you
choose
• Ability to monitor meter health remotely
• Analytics view options to turn data into usable charts
• User profiles to control access
• Compatibility with Android OS and Apple iOS
Page 10 of 19
MOBILE APP PAYMENTS
IPS offers its own integrated mobile app called PARK SMARTERT""
which works with IPS Smart Meters to bring greater efficiency and
choices to the on -street parking customer experience and parking
operations.
(5
PERK SmaRTErr
PARK SMARTERT" integrates with the DMS so that cities can manage parking policy with live alerts, reporting
and data analytics across both meters and the mobile app. The app sends expiration notifications and allows
the ability to add time to prevent parking ticket fines. Users can add multiple vehicles and credit cards under
one account so business and personal parking is conveniently managed in one place.
Key Features
• Real-time notifications alert users in advance of parking expiration
• Optimized with optional BLE connectivity to put time directly on the meter
• Parking Finder provides direction to open parking spaces
• Ability to pay and extend parking session remotely (if allowed by parking policy)
• No convenience fees
m v Q L IIl 0 '-?� .A azwr 5:36PM ® L ey 0 R1 0 ,T. .ei er%W 5'36 PM
F Park Smarter
Park Smarter c
CURRENT SESSIONS PASTSESSIONS
•
Time Remaining
00-34-37
hours minutes seocods
10001 Zane San Diego
icle RARC122
ce # 1001
Est, Start Time 06/061201617:36:21
Est End Time 061061201619:11:00
Total COM $0.89
LOCate My Vehicle
Parking Success. Arn unc $D.83
Page 11of19
PRICING
SINGLE-SPACE AND SENSORS
Capital and Ongoing Costs
Product/Service
M5T" IPS Credit Card -Enabled Single -Space Meter
(includes 12-month warranty, RFID tag)m
per unit
$495.00
Optional: Add BLE capability
$65.00
Optional: Add NFC contactless payment capability
$45.00
Shipping (Ex Works - to be quoted based on volume and ship to zip code)
TBQ
Installation and Training (to be quoted based on scope)
TBQ
Optional: Extended Warranty (per 12 month period)
$50.00
Optional: Extended Warranty (48 month period)
$170.00
M51" Ongoing Fees
Option 1 Option 2
Secure Wireless Gateway/Data Fee and Meter Management
$6.25 $8.75
System Software License Fee (per meter per month)
Secure Credit Card Gateway Fee (per transaction)
$0.13 $0.06
Optional: Merchant Processing Fees (per transaction)
To be quoted based on volume
Optional: API or Data Integration Services
To be quoted based on need
Vehicle Detection Sensors Capital and Ongoing Costs
• ••
In -Ground Vehicle Detection Sensors (includes 12-month warranty)
per unit
$295.00
Dome Mount Vehicle Detection Sensors (includes 12-month warranty)
$295.00
Pole Mount Vehicle Detection Sensors (includes 12-month warranty)
$295.00
Shipping (Ex Works - to be quoted based on ship to zip code)
TBQ
Installation (to be quoted based on scope)
TBQ
Vehicle Detection Sensors Ongoing Costs Cost per space per month
Management System/Base Data Fee $3.50
Optional: Real Time Reporting Fee $3.00
Note: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes and shipping charges will be added to the final invoice. IPS
shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics
forAll Items Consumer Price Index forAll Urban Consumers (CPI-U) for the U.S. City Average compounded annually.
Page 12 of 19
Spare Parts
parking meter Spare
Single Space Electronic Meter Mechanism
$495.00
Card Entry Keypad Assy
$55.00
Hybrid Card Reader
$52.00
Coin Validator
$75.00
Complete Top Cover (with Lexan insert)
$75.00
Lexan for Top Cover
$25.00
Coin Entry Slot
$2.00
M5 Battery Pack (1-13)
$35.00
M5 Battery Pack (1-15) (available on the 147/247 models only)
$45.00
Solar Panel / Communications Board
$185.00
Main Board
$185.00
Display Board
$95.00
Display Board with NFC
$140.00
BLE Beacon Upgrade
$65.00
RFID Tag
$10.00
MKS Batter Charger (daisy chain charging unit)
$125.00
Card Reader Cleaning Card featuring Waffletechnology® (40) per box
$54.00
Note: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes and shipping charges will be added to the final invoice. IPS
shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics
for All Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually.
Page 13of19
MULTI -SPACE METERS
Multi -Space
Price Per Unit
IPS MS1TM Multi -Space Pay Station - Pay and Display, Pay -by -Space, or Pay -by -
Plate (Monochrome Display, Card and Coin, Solar powered, Includes 12-month
$5,850.00
warranty)
IPS MS3T"° Multi -Space Pay Station - Pay and Display, Pay -by -Space, or Pay -by -
Plate (Color Display, Card and Coin, Solar powered, Includes 12-month
$6,600.00
warranty)
Shipping and Installation (per unit) - During normal business hours.
(Ex Works -to be quoted based on final scope of work. Concrete work is not
TBQ
included)
Optional: Contactless Card Reader (NFC)
$399.00
Optional: Additional Coin Box
$195.00
Optional: Bill Note Acceptor (BNA) and 1 Stacker
$1,250.00
Optional: Additional Bill Note Stacker
$230.00
Optional: MS1 Extended Parts Warranty (per 12 month period)
$295.00
Optional: MS3 Extended Parts Warranty (per 12 month period)
$395.00
Ongoing • 1 Off -Street
Secure Wireless Gateway/Data Fee and Meter Management $55.00 $25.00 / $55.00
System Software License Fee (per meter per month)
Secure Credit Card Gateway Fee Included $0.13 / $0.06
(per transaction)
Optional: Merchant Processing Fees (per transaction) To be quoted based on volume
Optional: API or Data Integration Services To be quoted based on need
Note: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes and shipping charges will be added to the final invoice. IPS
shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics
forAll Items Consumer Price Index forAll Urban Consumers CCPI-U) for the U.S. City Average compounded annually.
Page 14 of 19
Spare Parts
SpareParts
Standard Card Reader Assembly
$129.00
$149.00
AC power upgrade kit
$150.00
$150.00
Coin Validator Assembly
$75.00
$95.00
Solar Panel Replacement Kit
$795.00
$895.00
Main Operating Board
$995.00
$995.00
Bill Note Acceptor Assembly (with 600 note stacker)*
$1,250.00
$1,250.00
Additional 600 note stacker cartridge*
$230.00
$230.00
4G wireless modem assembly
$250.00
$250.00
LCD Display only (monochrome)
$295.00
n/a
LCD Display only (color)
n/a
1,100.00
Armored Display Glass
$125.00
$125.00
Thermal Printer
$795.00
$795.00
4-key Horizontal Keypad
$69.00
n/a
4-key Vertical Keypad
$69.00
n/a
6-key Horizontal Keypad
$75.00
$75.00
Pay -by -Space Keypad Assembly
$195.00
$195.00
Pay -by -Plate Alphanumeric Keypad Assembly
$225.00
$225.00
Coin Shutter
$195.00
$195.00
Contactless Payment Reader (NFC)
$735.00
$735.00
E-lock
$175.00
$175.00
Battery 32Ah (rechargeable)
$324.00
n/a
Battery 72Ah (rechargeable)
$450.00
$450.00
Additional Large Coin Canister
$195.00
$195.00
Additional Small Coin Canister
$95.00
$95.00
Standard Paper Rolls (standard)
approx 2000 3" tickets .0045" thick
$25.00
$25.00
Sticky Back Paper Rolls
approx. 2400 2.75 tickets .004 thick
$30.00
$30.00
Note: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes and shipping charges will be added to the final invoice. IPS
shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics
forAll Items Consumer Price Index for All Urban Consumers (CPI-U) for the U.S. City Average compounded annually.
Page 15of19
MOBILE PAYMENTS
ParkSmarter'" Mobile Payment Solution
Product/Service
ParkSmarter'" mobile payment decals for SSPM
$2.00
ParkSmarter'" mobile payment decals for MSM
TBQ
Decal Shipping
TBQ
On -site Setup and Installation
see below
Additional signage or scope of work to be quoted upon request
TBQ
On -site setup: IPS shall provide the City with instructions on how to setup / install decals in support of the
ParkSmarter'" mobile payment application. However, IPS will send staff to provide installation and setup
services. The costs for these services will be based on the costs of travel, rental car, hotel, and per diem
expenses and will be added to the setup invoice at the completion of the service based on $950/day/person.
Per transaction fees: IPS shall charge the City the same per transaction gateway fee as we currently charge
for the meter program in place today. No additional convenience charges are required, but can be added to the
user transaction if the City does not wish to pay this fee.
Preferred Card Processing Rates: Using our own payment provider IPS can provide preferred pricing for
small ticket mobile payment merchant processing. Quotes for this service are available upon request.
Integration Services
Implementation: IPS shall integrate with 3rd party enforcement software or IPS can provide the City with IPS
enforcement software at prices not included in this proposal. If any city designated 3rd party charges IPS for
such implementation, then those charges will be passed along to the City at IPS costs.
Note: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes and shipping charges will be added to the final invoice. IPS
shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics
forAll Items Consumer Price Index forAll Urban Consumers CCPI-U) for the U.S. City Average compounded annually.
Page 16 of 19
REPLACEMENT PARTS & REPAIR SERVICES:
IPS shall provide warranty and non -warranty repair services based out of our office in San Diego, CA. For
repair services not able to be first achieved on -site by the Customer or by phone, these meters will be returned
to IPS at 7737 Kenamar Court, San Diego, CA, 92121, for repair or rework and IPS will endeavor to ship within
3-4 weeks of receipt, depending on the quantities received and work schedules. ALL RETURNS REQUIRE AN
"RMA" NUMBER prior to shipment to IPS in order to avoid additional delays. An RMA may be requested by
contacting the responsible IPS customer support manager, by contacting the IPS Help desk, phone ((877) 630-
6638 or (858) 404-0607) or email (customersupport@ipsgroupinc.com). All items returned to IPS must be
securely package to avoid further damage in shipment and all shipments will be via Ground Freight Service
unless expedited service and payment of associated fees are requested. Automated RMA tracking, including
work performed to repair meters, can be viewed at any time using IPS meter management system.
Product/Service
per unit
Space M3'" Non -Warranty repair work (includes parts/labor)
$125.00 +
shipping
Single Space MST' Non -Warranty repair work (includes parts/labor)
$95.00 +
shipping
Multi -Space MS1T"'
To be quoted
Non -Warranty repair work
On -site technical services: shall be quoted to include labor, travel costs,
$150 per
accommodation, car rental and per diem costs. Spare Parts shall be quoted and
hour or $950
added to final costs based on the identified needs.
per day
Shipping costs for any of the above shall be added to the final invoice
Note: This pricing is FOB, IPS Group, San Diego, CA. Sales taxes and shipping charges will be added to the final invoice. IPS
shall have the right to adjust Agreement pricing due to increases in Inflation as published by the US Bureau of Labor Statistics
forAll Items Consumer Price Index forAll Urban Consumers CCPI-U) for the U.S. City Average compounded annually.
Page 17of19
IPS Limited Warranty
IPS will provide a limited parts warranty for any new meter or sensor product manufactured and supplied by IPS for
12 months under normal use. The warranty protects against defects in materials and workmanship from the point of
installation or 15 months from the date of delivery, whichever is sooner, and 90 days from the date of delivery
received in the case of spare or repaired products. Software Services are provided "as -is" and IPS shall provide bug
fixes at no cost during the contract term.
Additional Warranty Provisions: IPS must have the opportunity to assist in the initial deployment and system
installation. Repair or replacement under warranty of any defective product (including any meter or subcomponent)
does not extend the warranty period for that product or subcomponent. IPS will either repair or replace products or
subcomponents, at our discretion, that are found to be defective within the defined warranty period, with
transportation costs pre -paid by the customer. Returns for credit will only apply once IPS has received defective
product (including any meter or subcomponent) and confirmed that defects were within the warranty period and are
covered under the terms and conditions of the warranty provided. IPS strongly recommends that customers pre-
purchase spare parts inventory for immediate access. Defective parts can be replaced immediately from customer
stock and IPS shall replace such components upon receipt and determination of defect. On -site labor is explicitly not
included in this limited warranty. Customer shall be sufficiently trained to perform all on -site work, including meter
or sub -component removal/replacement. IPS can provide additional on -site services under a separate maintenance
agreement or quoted on an as -needed basis. THE WARRANTIES CONTAINED IN THE AGREEMENT DOCUMENTS ARE
IPS'S SOLE AND EXCLUSIVE WARRANTIES. THE EXTENT OF IPS'S LIABILITY FOR A WARRANTY CLAIM IS LIMITED
TO THE REPAIR OR REPLACEMENT OF THE DEFECTIVE EQUIPMENT OR DEFECTIVE SERVICE OR SOFTWARE AT
THE SOLE OPTION OF IPS. IPS AFFIRMATIVELY EXCLUDES ANY AND ALL OTHER WARRANTIES, CONDITIONS, OR
REPRESENTATIONS (EXPRESS OR IMPLIED, ORAL OR WRITTEN), WITH RESPECT TO THE EQUIPMENT AND/OR
SERVICES OR SOFTWARE PROVIDED INCLUDING ANY AND ALL IMPLIED WARRANTIES OR CONDITIONS OF TITLE,
MERCHANTABILITY, OR FITNESS OR SUITABILITY FOR ANY PURPOSE (WHETHER OR NOT IPS KNOWS, HAS REASON
TO KNOW, HAS BEEN ADVISED, OR IS OTHERWISE IN FACT AWARE OF ANY SUCH PURPOSE) WHETHER ARISING BY
LAW OR BY REASON OF CUSTOM OF THE TRADE.
Exclusions: Warranty voided with use of imitation or non -genuine IPS replacement parts, un-authorized alterations,
abuse, vandalism, improper installation by customer, handling or general misuse to the equipment (hardware or
software), including attempted repairs that result in damage. Warranty specifically excludes any consummable items
such as paper, batteries, etc. Software warranty is void if usernames and/or passwords are shared with 3rd parties, or
allowance of 3rd party access to IPS software without IPS written consent. Force Majeure: IPS shall not be liable for
any warranty provisions where such product failure is as a result of Acts of Nature (including fire, flood, earthquake,
storm, hurricane or other natural disaster), war, invasion, act of foreign enemies, hostilities (whether war is declared
or not), civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities,
nationalization, government sanction, blockage, embargo, labor dispute, strike, lockout or interruption or failure of
electricity, internet services or cellular telecommunication failures caused by any of the events or causes described
above. IPS provides no warranty with respect to any 3rd party hardware or software, whether supplied in connection
with this Agreement or otherwise.
Preventative Maintenance: The primary operational elements will be a working battery, card reader, coin validator
and printer (if applicable). All product surfaces should be kept clean with mild soap and water. No harsh chemicals
should be used on any plastic surfaces. The card reader heads should be cleaned with a cleaning card every 1-2
months to ensure optimum performance. Cleaning cards may be purchased from IPS. Batteries should be replaced
when notified by the IPS Data Management System. At 6 month increments, the coin validator shall be visually
inspected for any damage or debris. Compressed air may be used to keep the card reader, coin acceptor or printer (if
applicable) clear of debris, every 6 months. Additional preventative maintenance shall be administered by customer
staff at such time as it is apparent to be necessary, even if it should occur on a more frequent basis than described
herein.
Page 18 of 19
1P5
PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above
referenced project:
Qty
Item #
Description
(1)
CDMT3-112-RHD
3-Camera Tablet -Based ReaperHD Mobile LPR System
Hardware:
Qty=2 6mm lens package
Qty=1 8mm lens package
Ruggedized Tablet with Docking Station
Keyboard/Mouse
POE switch
GPS Antenna
Software:
CarDetector Mobile LPR software application for MDC unit
o LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including video tool set
Subtotal Price (Excluding sales tax)
$19,825.00
Qty
Item #
Description
(3)
CAM -MOUNT-
Universal LPR Camera Mounting Bracket
FLAT-ASSY-SET
. RAM Ball Mount with Flat Base
Mounted directly to vehicle surface
o Requires drilling
Includes Locking Plate, Thumb Screw and Locking Screw
One per camera
Subtotal Price (Excluding sales tax)
$585.00
1P5
Qty
Item #
Description
(1)
TAB-CTAHO-01
RAM Base Plate and Pole for Chevy Tahoe
RAM Base Plate and Pole for Chevy Tahoe for mounting of the
docking station and keyboard/mouse
Subtotal Price (Excluding sales tax)
$575.00
Qty
Item #
Description
(1)
CDMS34HWW
3-Camera Mobile LPR System - Extended Hardware Warranty -
Years 2 through 5
Full mobile LPR hardware component replacement warranty
Applies to 3-Camera hardware system kit
Valid for 4 years from standard warranty expiration
Subtotal Price (Excluding sales tax)
$8,190.00
Qty
Item #
Description
(1)
VSBSCSVC-01
Vigilant LPR Basic Service Package for Hosted/Managed LPR
Deployments
Managed/hosted server account services by Vigilant
o Includes access to all LEARN or Client Portal and CarDetector
software updates
Priced per camera per year for up to 14 total camera units registered
Requires new/existing Enterprise Service Agreement (ESA)
Subtotal Price (Excluding sales tax)
$2,048.00
Qty
Item #
Description
(1)
VS-VPS-PT-01
Parking Enforcement System Toolkit
Annual fee per -system
Toolkit enables Vigilant LPR systems to receive alerts on chalking
(timed parking) violations as well as whitelist violations for vehicles
that have not paid, do not have permits, or are otherwise not on a
registered list of vehicles
Included with a Vigilant Mobile System Subscription
Subtotal Price (Excluding sales tax)
$1,300.00
1P5
Qty
Item #
Description
(1)
SSU-SYS-COM
Vigilant System Start Up & Commissioning of'In Field' LPR
system
Vigilant technician to visit customer site
Includes system start up, configuration and commissioning of LPR
system
Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Subtotal Price (Excluding sales tax)
$1,140.00
Qty
Item #
Description
(1)
VS -INSTALL
Field installation services for 2-camera mobile LPR system.
Subtotal Price (Excluding sales tax)
$2,470.00
Qty
Item #
Description
(1)
VS-SHP-01
Vigilant Shipping Charges
Applies to each Mobile LPR System
Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax)
$170.00
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. Returns or exchanges will incur a 15% restocking fee.
3. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.
4. System proposed can perform permit, time limit, and scofflaw enforcement.
5. Sales Tax is not included in the quote.
1PS
G/�OUP
6. Does not include in -vehicle cellular hotspot (MIFI / Cradlepoint)
- You have one year of factory warranty with every purchase. Extended warranty is available for
years 2-5. This purchase must be made with the original procurement or within the year one
factory warranty period for all the additional years you wish to cover. It is not a year by year
renewal. --- Final
Total Price (Excluding sales tax) 1 $36,473.00
1P5
PROJECT QUOTATION
We at Vigilant Solutions, LLC are pleased to quote the following systems for the above
referenced project:
Qty
Item #
Description
(2)
VSF-050-L5F
L5F Fixed LPR Camera with Sun Shield - 50mm Lens with Camera
Cable
• Dual -lens camera with infrared LEDs for plate illumination up to 130'
capture distance and up to 2 lane coverage
• Internal trigger for capture of plate alphanumerics, vehicle make and
model
• Camera housing with included sunshield is IP67 rated for reliable use
in varied weather conditions
60' camera cable included
Includes CarDetector LPR software for local server hosting
LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including data analytics
Subtotal Price (Excluding sales tax)
$13,510.00
Qty
Item #
Description
(1)
BCAV1 F2-C600-
Vigilant Fixed Camera Communications Box -Windows
W
• Manages power and communications for up to four (4) Vigilant fixed
LPR cameras
• Includes modem for communication with cellular carriers
o SIM Card not included
• Windows Build
Subtotal Price (Excluding sales tax)
$3,373.00
Qty
Item #
Description
(2)
VS-FX-UNI-
Fixed LPR Camera Bracket
POLE -WALL-
. Pole or Wall Mount - UPR ARM ASSY POLE & WALL MOUNT BLK
BRKT_REV_B
REV B
UPR ARM ASSY POLE & WALL MOUNT BLK
Subtotal Price (Excluding sales tax)
$728.00
1P5
Qty
Item #
Description
(2)
CDFS-4HWW
Fixed Camera LPR System - Extended Hardware Warranty - Year 2
through 5
Fixed LPR System LPR hardware component replacement warranty
Applies to 1-Channel hardware system kit
Valid for 4 years from standard warranty expiration
Subtotal Price (Excluding sales tax)
$4,400.00
Qty
Item #
Description
(1)
VSBSCSVC-01
Vigilant LPR Basic Service Package for Hosted/Managed LPR
Deployments
Managed/hosted server account services by Vigilant
o Includes access to all LEARN or Client Portal and CarDetector
software updates
Priced per camera per year for up to 14 total camera units registered
Requires new/existing Enterprise Service Agreement (ESA)
Subtotal Price (Excluding sales tax)
$1,118.00
Qty
Item #
Description
(1)
VS-VPS-PT-01
Parking Enforcement System Toolkit
Annual fee per -system
Toolkit enables Vigilant LPR systems to receive alerts on chalking
(timed parking) violations as well as whitelist violations for vehicles
that have not paid, do not have permits, or are otherwise not on a
registered list of vehicles
Included with a Vigilant Mobile System Subscription
Subtotal Price (Excluding sales tax)
$1,040.00
1P5
Qty
Item #
Description
(1)
VS-
Client Portal Account
CLIENTPORTAL-
. Vigilant Client Portal account for management of client -owned LPR
H
data and systems
Management of users, data sharing and access control permissions
Use of Vigilant's patented analytic tools
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(2)
VS-VPS-PI-INT
Parking Integration
Enables integration for payment validation using LPR
Integration allows for credentials to be entered into the Client Portal
software for synchronization of parking locations and paid vehicles to
Vigilant LPR systems
Annual fee, per integration
Subtotal Price (Excluding sales tax)
$2,080.00
Qty
Item #
Description
(1)
TAS-UL
Target Alert Service - LPR Alert Delivery Software - Unlimited
User
• Real Time LPR notification and mapping software sends LPR alerts
to any in -network PC
• Send Alerts over any communication protocol including LAN, WAN,
internet wireless, etc.
Server Client software compatible with all Vigilant CDFS applications
Subtotal Price (Excluding sales tax)
$0.00
Qty
Item #
Description
(1)
SSU-LN-COM
Vigilant Start Up & Configuration of Hosted/Managed Server
Account
New client account setup
Required for all hosted/managed client accounts
Subtotal Price (Excluding sales tax)
$1,660.00
1P5
Qty
Item #
Description
(2)
SSU-SYS-COM
Vigilant System Start Up & Commissioning of'In Field' LPR
system
Vigilant technician to visit customer site
Includes system start up, configuration and commissioning of LPR
system
Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Subtotal Price (Excluding sales tax)
$2,275.00
Qty
Item #
Description
(1)
VS-TRNG
Vigilant End User Training
• End user training for Vigilant products
o Covers all client purchased applications
o Includes classroom and field operation training
• Vigilant certified technician to visit site and perform one training class
Subtotal Price (Excluding sales tax)
$1,625.00
Qty
Item #
Description
(1)
VS-TRVL-01
Vigilant Travel via Client Site Visit
Vigilant certified technician to visit client site
Includes all travel costs for onsite support services
Subtotal Price (Excluding sales tax)
$2,015.00
Qty
Item #
Description
(2)
VS-SHP-02
Vigilant Shipping Charges
Applies to each fixed camera LPR System
Shipping Method is FOB Shipping
Subtotal Price (Excluding sales tax)
$150.00
1P5
Qty
Item #
Description
(1)
ADD-2CAM-
Price Per Ramp with 2-Cam EA.
RAMP
. Includes optional extended warranty.
Subtotal Price (Excluding sales tax)
$23,900.00
Quote Notes:
8. All prices are quoted in USD and will remain firm and in effect for 60 days.
9. Returns or exchanges will incur a 15% restocking fee.
10. Orders requiring immediate shipment may be subject to a 15% QuickShip fee.
11. System proposed can perform permit, time limit, and scofflaw enforcement.
12. Sales Tax is not included in the quote.
13. 2 Integrations
14. This price does not include physical installation for fixed camera solution. A sight walk needs to be
performed before supplying budgetary pricing.
15. You have one year of factory warranty with every purchase. Extended warranty is available for
years 2-5. This purchase must be made with the original procurement or within the year one
factory warranty period for all the additional years you wish to cover. It is not a year by year
renewal. --- Fin
Total Price (Excluding sales tax) 1 $57,874.00
Customer: City of Fayettville
0000
::•• TM
IPdisplays Purchase Quotation 1pd lays
Revision: 1 isPrepared for: Randy Lassner
Date: May 5, 2021 IPdisplays Contact: Mike Dalzell Phone: 201-874-3040 <extension>
FOB: Allen, TX
Ontions Warranty: 1 vear Prices shown are in US dollars
PURCHASE
TOTAL
Unit
Unit
Unit
Extended
Extended
Product
Product
Purchase
Annual
Annual
Purchase
Annual
Qty.
Code
Description
Price
lyr Maint.
3yr Maint.
Price
Maint.
IPdisplays Hardware:
1 IPLED 32X64 10MM exposed DS ❑ $0 ❑ $4,800 $0 $4,800
4,800.00
1 IPLED 32 X 9610MM exposed DS 7,800.00 ❑ $0 ❑ $0 $7,800 $0 $7,800
Q Extended 1Warranty (first year included) $0 ❑ $822 ❑ $0 $822 $0 $1,644
0 FJmended 3 Yr. Warranty with 15 % discount also available. $0 ❑ $0 ❑ $0 $0 $0 $0
0 0 $0 ❑ $0 ❑ $0 $0 $0 $0
NOTE: Maintenance will be as quoted, billed annually in advance. Without a maintenance contract in force, there will be a repair charge per occurrence of $500 plus parts.
All repair work will be performed at the IPdisplays' service center with customer responsible for all shipping and handling. This flat rate does not cover physical damage.
For any requirements for IPdisplays outside the United States, add 10% to the IPdisplays' panel purchase and maintenance prices.
,-F—
Totals (plus applicable sales and/or use taxes, if any)
$13,422
$0
$13,422
*** Notes:
Mounting of displays, provision of AC power and internal facility data cabling is the responsibility of the customer. Custorrer provides connection to the data source or other devices or systems interfaced to or from IPdisplays LED displays.
Customer is responsible for provision of and setup of any network or LAN devices and their connections.
Charges for hardware and software will be invoiced upon shipment, and payment is due within 30 days of delivery. Charges forinstallation and training services, if required, and related travel expenses will be invoiced separately upon substantial completion of such activities, and payment is due
within 30 days of invoice date. Interest will be charged on all past due accounts at the rate of 1 1/2 % per month. Customeris responsible for any applicable sales or use taxes.
This quotation is based on IPdisplays'standard terms, conditions and licenses. This quote is valid for thirty (30) days, andis subject to change thereafter without notice.
Fax or Mail Your Purchase Order to:
IPdisplays, LLC
Attn.: Mike Dalzell
817 S Greenville Ave
Allen, Texas 75002
Voice 201-874-3040
Fax 214-227-7692
Please include all ship to and bill to information.
Page 1 5/20/2021
ipany name> - Page two
Order Aut rization sional
21 - 21
P.O. Number, if applicable
Bill to Address & Contact Name:
Ship to Address & Contact Name:
Installation Location, if different from Ship to:
Company Name
Company Name
Company Name
(intact Name
Contact Name
Contact Name
Address
Address
Address
('try, Slate, ZIP
City, Stale, ZIP
City, Stale, ZIP
'!Telephone
Telephone
Telephone
F-mail address
E-mail address
E-mall address
IPdisplays standard shipping mode is: FedEx ES (Federal Express Saver, 3 day delivery)
Please advise if you would prefer other shipping arrangements such as:
Fed -Fa F,2 (2 day delivery)
Fed-F.c Sid. Overnight (arrival next business day)
Fed-h'x P1 (arrival hetbre 10:30am next day)
Fed -Fa Ist AM (arrival before 8:30am next day)
Please consult with your IPdisplays'sales representative if you would like us to arrange for direct billing on your preferred carrier at your corporate rates.
Pape 2 &202021
ATTACHMENT B
SYSTEM SPECIFICATION
Mobile Enforcement Device
• N5 Print 3"
- OS: Android v5.x.x
- CPU: Quad -core 2.3GHz
- Qualcomm Snapdragon 800
• Display
- 5.7 in. Diagonal Super AMOLDED 1080x1920 pixels
- Multitouch Capacitive, Rain resistant when shield is attached
- Inductive Stylus (s-pen)
- Contrast Ratio: 402 nominal, 2.307:1
• Network
- 3g/4g Carrier Specific
• Computing Platform
- Samsung Galaxy Note 3
• Dimensions
- W 4.73" - H 10.81" - D 2.62"
• Weight
- 29.92 oz with new full paper roll
- 27.36 oz without paper roll
• Batteries
- Two Batteries
■ One Internal, Li -ion 3200 mAh battery
■ One Hot Swappable, Li -ion mAh
• Memory
- Internal: 16 GB
- 3 GB RAM
• Printer all -in -one
- Direct Thermal
- 203 dots/inch
- Speed:50mm/Sec
- Width: 2.8 inches
• Camera
- 13 MP color 941280096 pixels)
- Autofocus
- LED Flash
- 1D/2D Barcode scanning
• Power Connector
- 3.5A Charging Port
- MicroUSB v2.0
Page 19of19
1PS
G1rUUP
Bill To
7737 Kenamar Court,
San Diego, CA 92121
Parking Division
416 W Spring St
Fayetteville, AR 72703
IPS Sales Quote
Date
Quote #
Customer
Sub -Contractor
11/16/2021
IPS-2021-
City of
None
111696245
Fayetteville,
Arkansas 691
Ship To
Parking Division
416 W Spring St
Fayetteville, AR 72703
Rep
P.O. No.
Terms
FOB
Contract
JK
Net 30
San Diego
Item
Description
Qty
Price
Total
Installation
On -site Services
1
$13,300.00
$13,300.00
(2 Technician(s) - 7 Days)
395-504-SARM
MK5 Model 895 SSPM Meter Mechanism
135
$795.00
$107,325.00
w/Stereoscopic w/NFC2 w/Radio
895-504-A
Mk 5 Model 895 Meter with NFC2A and Top
125
$540.00
$67,500.00
Dome
967-057-3
MS3 Version 2.5 Multi -Space Pay Station -
7
$6,795.00
$47,565.00
Pay by Plate / Pay by Space (US Currency)
CARD ONLY-Contactless-EMV
767-296
MS1/MS3 Standard Mounting Plinth
7
$00.00
$00.00
767-295
MS1/MS3 Standard Mounting Pedestal
7
$00.00
$00.00
767-089
MS1/MS3 Installation Hardware
7
$00.00
$00.00
N/A
Coin Type: COINS
1
$00.00
$00.00
N/A
Coin Slots: Dollar
1
$00.00
$00.00
N/A
Card Decals: VISA,MASTER,AMERICAN
1
$00.00
$00.00
EXPRESS,DISCOVER
N/A
Coin Type: COINS
1
$00.00
$00.00
N/A
Coin Slots: Dollar
1
$00.00
$00.00
Page 1/2
ArA"W7737 Kenamar Court,
San Diego, CA 92121
GROUP
Bill To
Parking Division
416 W Spring St
Fayetteville, AR 72703
IPS Sales Quote
Date
Quote #
Customer
Sub -Contractor
11/16/2021
IPS-2021-
City of
None
111696245
Fayetteville,
Arkansas 691
Ship To
Parking Division
416 W Spring St
Fayetteville, AR 72703
Rep
P.O. No.
Terms
FOB
Contract
A
Net 30
San Diego
Item
Description
Qty
Price
Total
N/A
Card Decals: VISA,MASTER,AMERICAN
1
$00.00
$00.00
EXPRESS,DISCOVER
N/A
Card Decals: VISA,MASTER,AMERICAN
1
$00.00
$00.00
EXPRESS,DISCOVER
Notes -Freight
+ FREIGHT CHARGES
1
$1,207.76
$1,207.76
(SHIPPING_FREIGHT_PRIORITY)
Subtotal $236,897.76
Tax Exempted so.00
(0.00%)
Order Remarks:
Grand Total $236,897.76
TERMS AND CONDITIONS:
1. Quote is stated in USD. Shipping and sales tax charges may apply.
2. Orden will not be submitted until a Purchase Order has been issued or a signed copy of the quote is received by IPS
Group, Inc. If your company uses a blanket purchase order, please write the number in the 'P.O. No.' box near the top of
the quote.
3. A signed copy of this quote must be returned to your sales representative for further processing. Notification will be
sent once the order is submitted for processing.
4. This quote expires 90 days after the date it was issued.
5. Additional installation services required will be charged S950/day per technician.
6. Training and Commissioning will be S 1000 minimum on a new installation if applicable.
7. if you have any questions, or require further assistance please contact customer support by submitting your questions
to the email address below.
Signature
Phone # Fax # E-mail
858-568-7648 858-408-7839 customersupport@ipsgroupinc.com
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 PARKING MANAGEMENT (430)
2021
Requestor: Justin Clay
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Purchase of on -street meters, pay stations, and enforcement equipment for the Downtown Business District.
COUNCIL DATE: 12/21 /2021
LEGISTAR FILE ID#: 2021-0931
Hovy 3lack�
12/2/2021 7:08 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 12/21/2021
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 311,500 311,500 v.20211122
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
2130.430.9133-5210.00 311,500 - 19001 1 EX Minor Equipment
2130.430.9130-4999.99 - 311,500 RE Use Fund Balance - Current
H:\Budget Adjustments\2021_Budget\City Council\12-21-2021\2021-0931 BA Parking Meter Upgrades.xlsm 1 of 1