HomeMy WebLinkAbout327-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 327-21
File Number: 2021-0965
BID 422-16 NATIVE STONE BOULDERS:
A RESOLUTION TO AWARD BID 922-16 AND AUTHORIZE THE PURCHASE OF NATIVE
STONE BOULDERS FROM ROCK -IT NATURAL STONE. INC. IN VARIABLE AMOUNTS
AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 422-16 and
authorizes the purchase of native stone boulders from Rock -It Natural Stone, Inc., in variable amounts
for the unit prices as shown in the bid sheet attached to this Resolution as needed through the end of
2022.
PASSED and APPROVED on 12/21/2021
Attest:
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Kara Paxton, City Clerk Treasurel"
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Page 1 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0965
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.18
BID #22-16 NATIVE STONE BOULDERS:
A RESOLUTION TO AWARD BID #22-16 AND AUTHORIZE THE PURCHASE OF NATIVE STONE
BOULDERS FROM ROCK -IT NATURAL STONE, INC. IN VARIABLE AMOUNTS AS NEEDED
THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-16 and
authorizes the purchase of native stone boulders from Rock -It Natural Stone, Inc., in variable amounts for the
unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
City of Fayetteville Staff Review Form
2021-0965
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division / Department
Action Recommendation:
11/30/2021
A resolution to award Bid #22-16 and authorize the purchase of native stone boulders from Rock -It Natural Stone,
Inc. in variable amounts as needed through the end of 2022.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
I�
$
V20210527
Previous Ordinance or Resolution #
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-16, Native Stone Boulders
RECOMMENDATION:
A resolution to award Bid #22-16 and authorize the purchase of native stone boulders from
Rock -It Natural Stone, Inc. in variable amounts as needed through the end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-16 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANNA3
BID TABULATION
Bid 22-16, Native Stone Boulders
Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM
Items
Total Cost
Estimated I Unit of
Quantity Measurement
Rock -It Natural Stone
$ 55,900.00
Unit Total
Price Cost
Native sandstone BOUloers - Native retaining wall stone (beam rocK). Approximate size: 1L to 3b
#0-1 400 Tons $ 110.00 $ 44,000.00
niches wide by 3 to 6 feet in length by 18 to 24 inches tall (color shall be brown).
#0.2 Native Sandstone Boulders - DELIVERY - Per cubic yard 4 1 Tons 11 $ 29.75 $ 11,900.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
Contact Information:
Colt Browne
coitbrowne@rock-itnaturaistone.com
38960 Baldwin Ranch Rd., Wister, OK 74966
(918)413-6621
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 22-16, Native Stone Boulders
Project Overview
Project Details
Project Name Bid 22-16, Native Stone Boulders
Project Owner
Project Type
Department
Amanda Beilfuss
ITB
Purchasing
I The City of Fayetteville is accepting bids from properly licensed
Project Description professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Score
Rock -It Natural Stone 100 pts
CI Ty OF
FAYETTEVILLE
ARKAKSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Plant Location
Bid 22-16, Bid Table (BT-35RZ)
Conflict of Interest
Unsealed on Unsealed by
Oct 27, 2021 2:26 PM CDT Amanda Beilfuss
Oct 27, 2021 2:26 PM CDT Amanda Beilfuss
Oct 27, 2021 2:26 PM CDT Amanda Beilfuss
Oct 27, 2021 2:26 PM CDT Amanda Beilfuss
Oct 27, 2021 2:26 PM CDT Amanda Beilfuss
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:26 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
Rock -It Natural Stone
Native Boulders Size
Colt Browne, Oct 15, 2021 12:59 PM CDT
What are the desired sizes for the native boulders?
Amanda Beilfuss, Oct 15, 2021 1:14 PM CDT
Please refer to the Bid Table for size requirements/specifications.
CITY OF
FAYETTEVILLE
ARKARSAS
Public Notices
No messages
CITY OP
.� FAYETTEVILLE
ANRANtAt
Submissions
Supplier Date Submitted
Name
Email
Confirmation Code
coltbrowne@rock-
Rock -It Natural Stone Oct 27, 2021 8:09 AM CDT
Colt Browne
itnaturalstone.com
MTY50Dgz
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Lowest price offered on the Unit
22-16, Technical Specifications ' Pass/Fail Does the bid meet all minimum specifications?
Total 100 pts
CITY OP
.'S FAYETTEVILLE
ANRANtAt
Scoring Summary
Active Submissions
Total Total Base Bid I 22-16, Technical Specifications
Supplier I / 100 pts / 100 pts Pass/Fail
Rock -It Natural Stone 100 pts 100 pts ($55,900.00) Pass
CITY Op
.N FAYETTEVILLE
ANRANtAt
Proposal Score Comments
Rock -It Natural Stone - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer
Amanda Beilfuss
Score
100 pts ($55,900.00)
22-16, Technical Specifications - Reviewer Scores
Reviewer Score
Amanda Beilfuss Pass
Reason
Comments
Meets Specifications
Reason Comments
Meets the requirement(s) Meets Specifications
CITY OF
FAYETTEVILLE
ARKARSAS
Signatures
Name
Signatures
Amanda Beilfuss Digitally signed by Amanda
(Project Owner) Amanda Beilfuss Bei (fuss
Date: 2021.1 1.09 10:43:04-06'00'
Amanda Beilfuss Digitally signed by Amanda
(Evaluator) Amanda Beilfuss Beilfuss
Date: 2021.11.09 10:43:15-06'00'
Andrea Foren Andrea Digitally signed
by Andrea Foren
(Evaluator) Date: 2021.11.30
Foren 17:02:35-06'00'