HomeMy WebLinkAbout326-21 RESOLUTIONOF FPYETlr
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9RK A 14 PS
113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 326-21
File Number: 2021-0964
BID 422-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS:
A RESOLUTION TO AWARD BID 922-15 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO MARKINGS,
INC. AS PRIMARY SUPPLIER AND ENNIS-FLINT. INC. AS SECONDARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE
END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-15 and
authorizes the purchase of preformed thermoplastic pavement markings from Geveko Markings, Inc.
as primary supplier and Ennis -Flint, Inc. as secondary supplier in variable amounts and for varying unit
prices as shown in the bid sheet attached to this Resolution as needed through the end of 2022.
PASSED and APPROVED on 12/21/2021
Attest:
��_ER K /`f ����i
�N G�,...••�Q
uTy
Kara Paxton, City Clerk Treasurety F� YerreV /<<F ��
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Page 1 Printed on 12/22/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0964
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.17
BID #22-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS:
A RESOLUTION TO AWARD BID #22-15 AND AUTHORIZE THE PURCHASE OF PREFORMED
THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO MARKINGS, INC. AS PRIMARY
SUPPLIER AND ENNIS-FLINT, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS
AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-15 and
authorizes the purchase of preformed thermoplastic pavement markings from Geveko Markings, Inc. as
primary supplier and Ennis -Flint, Inc. as secondary supplier in variable amounts and for varying unit prices as
shown in the bid sheet attached to this Resolution as needed through the end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2021-0964
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/30/2021 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A RESOLUTION TO AWARD BID #22-15 AND AUTHORIZE THE PURCHASE OF PREFORMED THERMOPLASTIC
PAVEMENT MARKINGS FROM GEVEKO MARKINGS, INC. AS PRIMARY SUPPLIER AND FROM ENNIS-FLINT INC. AS
SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END
OF 2022.
Budget Impact:
Account Number
Fund
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ -
Funds Obligated
$ -
Current Balance
Does item have a cost? Yes
Item Cost
$ -
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
$
V20210527
Purchase Order Number:
Previous Ordinance or Resolution #
Change Order Number:
Approval Date:
Original Contract Number:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-15, Preformed Thermoplastic Pavement Markings
RECOMMENDATION:
A resolution to award Bid #22-15 and authorize the purchase of preformed thermoplastic
pavement markings from Geveko Markings, Inc. as primary supplier and from Ennis -Flint
Inc. as secondary supplier in variable amounts and for varying unit prices as needed
through the end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program. Sealed bids in accordance with State statutes, City
ordinances, and purchasing procedures were publicly read and the results are attached to this
memo.
DISCUSSION:
The low bid was submitted by Geveko Markings, Inc.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-15 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CiT11 OF
PANS EI�ILLE
IRKAI[pH�i AAS
BID TABULATION
Bid 22-15, Preformed Thermoplastic Pavement Markings
*SECONDARY* *PRIMARY*
Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM
Ennis -Flint, Inc.
GEVEKO MARKINGS INC.
Total Cost
$ 177,181.10
$ 153,722.60
9
Items
Estimated
Quantity
Unit of
Measurement
Unit
Price
Total
Cost
Unit
Price
Total
Cost
#0-1
Preformed Th ermop astic Pavement Mar ings s a I I be constituted of wh ite long I me, h igh ski d
material, 125 mil, in a variety of widths from 4" to 24"), including shipping.
7,000
SF
$ 2.49
$ 17,430.00
$ 2.60
$ 18,200.00
#0-2
TP 21- Running bond decorative prick thermoplastic pavement markings (2' x 2' pieces, 7 sq. ft.
pack shall include sealer kit), including shipping.
400
Packs
$ 251.30
$ 300,440.00
$ 221.38
$ 88,552.00
#0-3
TP 36 - Border for decorative brick thermoplastic pavement markings (14 sq. ft. per pack to
include sealer kit), including shipping.
100
Packs
$ 251.10
$ 25,110.00
$ 221.38
$ 22,138.00
#0-4
Premark Sealer Kit
10
Packs
$ -
$ -
$ 44.10
$ 441.00
#0-5
Preformed thermoplastic contrast shared lane marking (white with green background) - per
MUTCD, figure 9C-9 (Attachments A and E), including shipping.
75
EA
$ 288.26
$ 21,619.50
$ 186.48
$ 13,986.00
#0-6
FHWA standard straight 125 mil white thermoplastic arrow, including shipping.
20
EA
$ 63.68
$ 1,273.60
$ 63.68
$ 1,273.60
#0-7
FHWA standard left 125 mil white thermoplastic arrow, including shipping.
50
EA
$ 73.84
$ 3,692.00
$ 73.84
$ 3,692.00
#0-8
Premark contrast bike lane straight arrow (white with green background)
20
EA
$ 190.40
$ 3,808.00
$ 136.00
$ 2,720.00
$ 2,720.00
#0-9
jPremark contrast bike lane bicycle rider - or equal (white with green background)
20
EA
$ 190.40
$ 3,808.00
$ 136.00
'"NOTICE: Bid award Is contingent upon vendor meeting minimum specitications and tormal authorization by City otticlals.
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 22-15, Preformed Thermoplastic Pavement
Markings
Project Overview
Project Details
Project Name Bid 22-15, Preformed Thermoplastic Pavement Markings
Project Owner Amanda Beilfuss
Project Type ITB
Department Purchasing
The City of Fayetteville is accepting bids from properly licensed
Project Description professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent
Open Date Oct 03, 2021 12:00 AM CDT
Close Date � Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Score
GEVEKO MARKINGS INC. 100 pts
CI Ty OF
FAYETTEVILLE
ARKAKSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Bid 22-15, Bid Table (BT-24KN)
Conflict of Interest
Unsealed on Unsealed by
Oct 27, 2021 2:24 PM CDT Amanda Beilfuss
Oct 27, 2021 2:24 PM CDT Amanda Beilfuss
Oct 27, 2021 2:24 PM CDT Amanda Beilfuss
Oct 27, 2021 2:24 PM CDT Amanda Beilfuss
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:24 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
No messages
AdCITY OF
W� FAYETTEVILLE
ARKANSAS
Public Notices
Addendum 1 has been issued to Bid 22-15, Preformed Thermoplastic Pavement
Markings
Amanda Beilfuss, Oct 15, 2021 3:10 PM CDT
Addendum 1 has been issued to Bid 22-15, Preformed Thermoplastic Pavement Markings and is
available in the Public Files as "Bid 22-15, File 02 - Addendum 1". Please direct all questions to
Amanda Beilfuss at abeilfuss@fayetteville-ar.gov. To access this addendum visit http://fayetteville-
ar.gov/bids. - Bid Table has been modified - Public Files have changed
CITY OP
.� FAYETTEVILLE
ANRANtAt
Submissions
Supplier
Date Submitted
Name
Email
Confirmation Code
GEVEKO MARKINGS
Oct 25, 2021 2:41 PM
Benjamin McCabe
bmccabe@gevekomarkings.com
MTYSNDky
INC.
CDT
Ennis -Flint, Inc.
Oct 26, 021 4:14 PM
Denise Russell
contracts@ennisflint.com
MTYSNzkx
Generated on Nov 09. 2021 9:14 AM CST - Amanda Beilfuss
Page 6 of 11
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Lowest price offered on the Unit
22-15, Technical Specifications ' Pass/Fail Does the bid meet all minimum specifications?
Total 100 pts
CITY OP
.'S FAYETTEVILLE
A\RA _
Scoring Summary
Active Submissions
Total Total Base Bid I 22-15, Technical Specifications
Supplier I / 100 pts / 100 pts Pass/Fail
GEVEKO MARKINGS INC. 100 pts 100 pts ($153,722.60) Pass
Ennis -Flint, Inc. 86.76 pts 86.76 pts ($177,181.10) Pass
CITY Op
.N FAYETTEVILLE
ANRANtAt
Proposal Score Comments
GEVEKO MARKINGS INC. - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer
Amanda Beilfuss
Score
100 pts ($153,722.60)
22-15, Technical Specifications - Reviewer Scores
Reason
Comments
Meets Specifications
Reviewer Score Reason Comments
Amanda Beilfuss Pass Meets the requirement(s) Meets Specifications
CITY Op
.'S FAYETTEVILLE
A\RA _
Ennis -Flint, Inc. - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score
Amanda Beilfuss 86.76 pts ($177,181.10)
22-15, Technical Specifications - Reviewer Scores
Reviewer
Score
Reason Comments
Meets Specifications
Reason
Comments
Amanda Beilfuss Pass Meets the requirement(s) Meets Specifications
CITY OF
FAYETTEVILLE
ARKARSAS
Signatures
Name
Amanda Beilfuss
(Project Owner)
Amanda Beilfuss
(Evaluator)
Andrea Foren
(Evaluator)
Signatures
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Date: 2021.11.09 09:18:35-06'00'
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Date: 2021.1 1.09 09:18:50-06'00'
Andrea
Digitally signed by
Andrea Foren
Foren
Date: 2021.11.30
17:00:49-06'00'