HomeMy WebLinkAbout325-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 325-21
File Number: 2021-0963
BID #22-14 TREE GRATES:
A RESOLUTION TO AWARD BID #22-14 AND AUTHORIZE THE PURCHASE OF TREE
GRATES FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE
PURCHASE OF TREE FRAMES FROM FERGUSON ENTERPRISES AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND
AVAILABILITY AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-14 and
authorizes the purchase of tree grates from Neenah Foundry Company as primary supplier and
authorizes the purchase of tree frames from Ferguson Enterprises as primary supplier and authorizes
the use of other bidders based on price and availability as needed through the end of 2022.
PASSED and APPROVED on 12/21/2021
Page 1
Kara Paxton, City Clerk
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Printed on 12/22/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0963
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.16
BID #22-14 TREE GRATES:
File Type: Resolution
A RESOLUTION TO AWARD BID #22-14 AND AUTHORIZE THE PURCHASE OF TREE GRATES
FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE PURCHASE OF
TREE FRAMES FROM FERGUSON ENTERPRISES AS PRIMARY SUPPLIER AND TO
AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS
NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-14 and
authorizes the purchase of tree grates from Neenah Foundry Company as primary supplier and authorizes the
purchase of tree frames from Ferguson Enterprises as primary supplier and authorizes the use of other bidders
based on price and availability as needed through the end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
ally opi— 3
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/30/2021
Submitted Date
Action Recommendation:
TRANSPORTATION SERVICES (410)
Division / Department
A resolution awarding Bid #22-14 to and authorizing the purchase of tree grates from Neenah Foundry Company
and frames from Ferguson Enterprises as primary suppliers and authorizing the use of other bidders based on price
and availability, as needed through the end of calendar year 2022.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Fund
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20210527
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-14, Tree Grates
RECOMMENDATION:
Staff recommends a resolution awarding Bid #22-14 to and authorizing the purchase of tree grates
from Neenah Foundry Company and frames from Ferguson Enterprises as primary suppliers and
authorizing the use of other bidders based on price and availability, as needed through the end
of calendar year 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were
publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital projects
within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-14 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CiT11 OF
PANS EI�ILLE
IRKAI[pH>Bi AAS
BID TABULATION
Bid 22-14, Tree Grates
*PRIMARY FOR FRAMES* *PRIMARY FOR GRATES*
Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM
Ferguson Enterprises
Neenah Foundry Company
Total cost
$ 22,600.00
$ 12,683.00
#
Items
Estimated
Quantity
Unit of
Measurement
Unit
Price
Total
Cost
Unit
Price
Total
Cost
#0-1
Tree Grate, 48" x 96" with 18" tree opening (East Jordan #8854 or Neenah #R-8815-A)
10
EA
$ 1,675.00
$ 16,750.00
$ 1,268.30
$ 12,683.00
#0-2
Grate frame with hardware (East Jordan #8694 only)
10
EA
$ 585.00
$ 5,850.00
No Bid
No Bid
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 22-14, Tree Grates
Project Overview
Project Details
Project Name
Project Owner
Project Type
Department
Bid 22-14, Tree Grates
Amanda Beilfuss
ITB
Purchasing
I The City of Fayetteville is accepting bids from properly licensed
Project Description professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier - Grates
Neenah Foundry Company
nignest bcoring buppiier - rrames
Score
100 pts
Score
Ferguson Enterprises 100 pts
AdCITY OF
UM FAYETTEVILLE
ARKARSAS
Seal status
Requested Information Unsealed on
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Oct 27, 2021 2:22 PM CDT
Oct 27, 2021 2:22 PM CDT
Oct 27, 2021 2:22 PM CDT
Bid 22-14, Bid Table (BT-15CY) Oct 27, 2021 2:22 PM CDT
Manufacturer and Model of Line
Item 1
Oct 27, 2021 2:22 PM CDT
Unsealed by
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Manufacturer and Model of Line Oct 27, 2021 2:22 PM CDT Amanda Beilfuss
Item 2
CI Ty OF
FAYETTEVILLE
ARKANBAB
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name Date Signed Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:23 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKARSAS
Public Notices
No messages
CITY OP
.� FAYETTEVILLE
ANRANtAt
Submissions
Supplier
Ferguson Enterprises
Neenah Foundry
Company
Date Submitted I Name
Oct 08, 2021 12:29 PM Josh Rumple
CDT i
Oct 26, 2021 7:39 AM Thomas Calkins
CDT
Email
joshua.rumple@ferguson.com
neenah.pricing@neenahenterprises.com
Confirmation Code
MTY20Dlx
MTY5NTg2
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Lowest price offered on the Unit
22-14, Technical Specifications ' Pass/Fail Does the bid meet all minimum specifications?
Total 100 pts
CITY OP
.'S FAYETTEVILLE
ANRANtAt
Scoring Summary
Active Submissions
Total Total Base Bid I 22-14, Technical Specifications
Supplier I / 100 pts I / 100 pts Pass/Fail
Neenah Foundry Company 1 100 pts 1 100 pts ($12,683.00) 1 Pass
Ferguson Enterprises 1 56.12 pts 1 56.12 pts ($22,600.00) 1 Pass
.� �AYETTEVILLE
ARKAKfA9
Proposal Score Comments
Ferguson Enterprises - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score
Amanda Beilfuss 56.12 pts ($22,600.00)
22-14, Technical Specifications - Reviewer Scores
Reason
Comments
Primary for frames
Reviewer Score Reason Comments
Amanda Beilfuss Pass Meets the requirement(s) Primary for Frames
CITY OP
.� PAYETTEVILL■
ANRANtAt
Neenah Foundry Company - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score
Amanda Beilfuss 100 pts ($12,683.00)
22-14, Technical Specifications - Reviewer Scores
Reviewer
Score
Reason Comments
Primary for Grates
Reason
Comments
Amanda Beilfuss Pass Meets the requirement(s) Primary for Grates
CITY OF
FAYETTEVILLE
ARKARSAS
Signatures
Name
Amanda Beilfuss
(Project Owner)
Amanda Beilfuss
(Evaluator)
Andrea Foren
(Evaluator)
Signatures
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Date: 2021.11.09 08:53:12-06'00'
Amanda BeilfussDigitally signed by Amanda Beilfuss
Date: 2021.11.09 08:53:31-06'00'
Andrea
Foren
Digitally signed by
Andrea Foren
Date: 2021.11.30
16:59:05-06'00'