HomeMy WebLinkAbout323-21 RESOLUTIONOF FPYETJf
1 �
!
o :yam
113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 323-21
File Number: 2021-0961
BID #22-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID 422-1 1 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FROM INDUSTRIAL PRECAST, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 422-1 1 and
authorizes the purchase of retaining wall blocks from Industrial Precast, Inc., in variable amounts and
for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end
of 2022.
PASSED and APPROVED on 12/21/2021
Attest:
�J GLER K / y�.
• CITY
cis 0;k��
Kara Paxton City Clerk Treasure;:y�
Page 1 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0961
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.14
BID #22-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #22-11 AND AUTHORIZE THE PURCHASE OF RETAINING
WALL BLOCKS FROM INDUSTRIAL PRECAST, INC. IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-11 and
authorizes the purchase of retaining wall blocks from Industrial Precast, Inc., in variable amounts and for
varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2021-0961
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/30/2021 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid #22-11 and authorize the purchase of retaining wall blocks from Industrial Precast Inc in
varying amounts and for variable unit prices as needed through the end of 2022.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-11, Retaining Wall Blocks
RECOMMENDATION:
A resolution to award Bid #22-11 and authorize the purchase of retaining wall blocks from
Industrial Precast Inc in varying amounts and for variable unit prices as needed through the
end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-11 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
F"ETTEVILLE
ARKANSASI.
BID TABULATION
Bid 22-11, Retaining Wall Blocks
Bid Deadline : Wednesday, October 27, 2021 at 2:00 PM
Total Cost
Industrial Precast Inc.
$ 217,900.00
#
Items
Estimated
Quantity
Unit of
Measurement
Unit
Price
Total
Cost
#1-1
#1-2
#1-3
#1-4
#1-5
#1-6
#1-7
#1-8
#1-9
#1-10
#1-11
#1-12
#1-13
#1-14
41-15
#1-16
#1-17
#1-18
#1-19
#2-1
#2-2
#2-3
#2-4
#2-5
#2-6
#2-7
#2-8
#2-9
#2-10
#2-11
#2-12
#2-13
#2-14
#2-15
#2-16
#2-17
#2-18
#2-19
Full Top Block 28"
Half Top Block 28'
Half Middle Block 28"
Full Middle Block 28"
Full Base Block 28"
Full Middle Block 41"
Half Middle Block 41"
Full Base Block 41"
Full Middle Block 60"
Half Middle Block 60"
Full Base Block 60"
52" XL Block
72" XL Block
96" XL Block
Freestanding Middle Block 24"
Freestanding Middle End Block 24"
Freestanding Top End Block 24"
Freestanding top Block 24"
lGarden Top Block 24"
Section B: Ledgestone Face (Without Added Color)
Full Top Block 28"
Half Top Block 28'
Half Middle Block 28"
Full Middle Block 28"
Full Base Block 28"
Full Middle Block 41"
Half Middle Block 41"
Full Base Block 41"
Full Middle Block 60"
Half Middle Block 60"
Full Base Block 60"
52" XL Block
72" XL Block
96" XL Block
Freestanding Middle Block 24"
Freestanding Middle End Block 24"
Freestanding Top End Block 24"
Freestanding top Block 24"
Garden Top Block 24"
100
25
25
250
25
50
10
25
25
10
10
10
10
10
25
10
10
10
1 10
100
25
25
250
25
50
10
25
25
10
10
10
10
10
25
10
10
10
10
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
W
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
$ 125.00
$ 80.00
$ 80.00
$ 130.00
$ 130.00
$ 140.00
$ 140.00
$ 140.00
$ 175.00
$ 125.00
$ 175.00
$ 275.00
$ 315.00
$ 350.00
$ 130.00
$ 130.00
$ 130.00
$ 130.00
$ 130.00
$ 125.00
$ 80.00
$ 80.00
$ 130.00
$ 130.00
$ 140.00
$ 140.00
$ 140.00
$ 175.00
$ 125.00
$ 175.00
$ 275.00
$ 315.00
$ 350.00
$ 130.00
$ 130.00
$ 130.00
$ 130.00
$ 130.00
$ 12,500.00
$ 2,000.00
$ 2,000.00
$ 32,500.00
$ 3,250.00
$ 7,000.00
$ 1,400.00
$ 3,500.00
$ 4,375.00
$ 1,250.00
$ 1,750.00
$ 2,750.00
$ 3,150.00
$ 3,500.00
$ 3,250.00
$ 1,300.00
$ 1,300.00
$ 1,300.00
$ 1,300.00
$ 12,500.00
$ 2,000.00
$ 2,000.00
$ 32,500.00
$ 3,250.00
$ 7,000.00
$ 1,400.00
$ 3,500.00
$ 4,375.00
$ 1,250.00
$ 1,750.00
$ 2,750.00
$ 3,150.00
$ 3,500.00
$ 3,250.00
$ 1,300.00
$ 1,300.00
$ 1,300.00
$ 1,300.Oo
#3-1
#3-2
Full Bin Block - 2' x 2' x 6' 100 EA $ 200.00 $ 20,000.00
Half Bin Block - 2' x 2' x 3' 25 EA $ 150.00 $ 3,750.00
#4-1 F-HC Hollow Core 50 EA $ 130.00 $ 6,500.00
#4-2 F-CHC Corner Hollow Core 10 EA $ 130.00 $ 1,300.00
#4-3 F-HHC Half Hollow Core 10 EA $ 100.00 $ 1,000.00
#4-4 F-HCHC Half -Corner Hollow Core 10 EA $ 100.00 I $ 1,000.00
Vr_
#5-1
Section E: Color and Seal
Cost Per Block to Color and Seal 350 EA $ 16.00 $ 5,600.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CITY OF
FAYETTEVILLE
ARKANSAS
Bid 22-11, Retaining Wall Blocks
Project Overview
Project Details
Project Name Bid 22-11, Retaining Wall Blocks
Project Owner Amanda Beilfuss
Project Type ITB
Department I Purchasing
I The City of Fayetteville is accepting bids from properly licensed
Project Description professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Industrial Precast Inc.
Score
100 pts
CITY OF
JM FAYETTEVILLE
ARKANSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Unsealed on
Oct 27, 2021 2:19 PM CDT
Oct 27, 2021 2:19 PM CDT
Oct 27, 2021 2:19 PM CDT
Manufacturer Oct 27, 2021 2:19 PM CDT
Minimum Order (If Applicable) Oct 27, 2021 2:19 PM CDT
Bid 22-11, Bid Table (BT-56SU) Oct 27, 2021 2:19 PM CDT
Guaranteed Delivery Time from Oct 27, 2021 2:19 PM CDT
Receipt of Order
Unsealed by
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
CI Ty OF
FAYETTEVILLE
ARKAMSAS
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name Date Signed Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:19 PM CDT No
CITY OF
FAYETTEVILLE
ARKANSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKANSAS
Public Notices
No messages
CITY OF
.� rAnrrevaL■
ANNANNAt
Submissions
Supplier Date Submitted
Industrial Precast Inc. Oct 26, 2021 9:00 AM CDT
Name
Max Blake
Email
Confirmation Code
mblake@industrialprecast.com
MTY5NjAw
Al! -'CITY Of
.MV PAYITTIVILLI
AtNANNAt
Project Criteria
Criteria Points Description
Total Base Bid 100 pts Lowest price offered on the Unit
22-11, Technical Specifications Pass/Fail Does the bid meet all minimum specifications?
Total 100 pts
.r or
.� �AYfiTTEVILLE
ARNAMRA9
Scoring Summary
Active Submissions
Total Total Base Bid I 22-11, Technical Specifications
Supplier / 100 pts / 100 pts Pass/Fail
Industrial Precast Inc. 100 pts 100 pts ($217,900.00) Pass
CITY OF
.� ■AYETTIVIL.Ll
ANNANNAN
Proposal Score Comments
Industrial Precast Inc. - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score Reason Comments
Amanda Beilfuss 100 pts ($217,900.00) - Meets Specifications
22-11, Technical Specifications - Reviewer Scores
Reviewer Score Reason Comments
Amanda Beilfuss Pass Meets the requirement(s) Meets specifications.
CITY OF
FAYETTEVILLE
ARKANSAS
Signatures
Name
Signatures
Amanda Beilfuss Digitally signed by Amanda
(Project Owner) Amanda B e i I f U S S Beilfuss
Date: 2021.11.08 13:52:51-06'00'
Amanda Beilfuss Digitally signed by Amanda
(Evaluator) Amanda Beilfuss Beilfuss
Date: 2021.11.08 13:53:06-06'00'
Andrea Foren Andrea Digitally signed by
Andrea Foren
(Evaluator) Foren Date:2021.11.30
16:54:40-06'00'