HomeMy WebLinkAbout322-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 322-21
File Number: 2021-0960
BID #22-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID 422-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY
SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED
THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 422-09 and
authorizes the purchase of concrete drainage pipe from Scurlock Industries as the primary supplier in
variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as
needed through the end of 2022.
PASSED and APPROVED on 12/21/2021
Attest: `%%IfII ►►►►►
Ecis*F K
'-)o
t-AYE7-TfVlL� f %z
Kara Paxton, City Clerk Treasurer;
Page 1 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0960
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.13
BID #22-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #22-09 AND AUTHORIZE THE PURCHASE OF CONCRETE
DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY SUPPLIER IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-09 and
authorizes the purchase of concrete drainage pipe from Scurlock Industries as the primary supplier in variable
amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the
end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
City of Fayetteville Staff Review Form
2021-0960
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division / Department
Action Recommendation:
11/30/2021
A resolution to award Bid #22-09 and authorize the purchase of concrete drainage pipe from Scurlock Industries as
a primary supplier in variable amounts and for varying unit prices as needed through the end of 2022
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
I�
$
V20210527
Previous Ordinance or Resolution #
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-09, Concrete Drainage Pipe
RECOMMENDATION:
Staff recommends a resolution to award Bid #22-09 and authorize the purchase of concrete
drainage pipe from Scurlock Industries as a primary supplier in variable amounts and for
varying unit prices as needed through the end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-09 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY nV
PANSAN�/ILLE
ARK
BID TABULATION
Bid 22-09, Concrete Drainage Pipe
Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM
Total Cost
Scurlock Industries
$ 529,505.50
#
Items
Estimated
Quantity
Unit of
Measurement
Unit
Price
Total
Cost
#1-1
#1-2
#1-3
#1-4
#1-5
#1-6
#1-7
#1-8
#1-9
#1-10
#1-11
#1-12
#1-13
#1-14
#1-15
#1-16
#1-17
#1-18
#1-19
#1-20
Reinforced Concrete Pipe, Class III, Round (15 inches)
Reinforced Concrete Pipe, Class III, Round (18 inches)
Reinforced Concrete Pipe, Class III, Round (24 inches)
Reinforced Concrete Pipe, Class III, Round (30 inches)
Reinforced Concrete Pipe, Class III, Round (36 inches)
Reinforced Concrete Pipe, Class III, Round (42 inches)
Reinforced Concrete Pipe, Class III, Round (48 inches)
Flared End Section Concrete, Round (15 inches)
Flared End Section Concrete, Round (18 inches)
Flared End Section Concrete, Round (24 inches)
Flared End Section Concrete, Round (30 inches)
Flared End Section Concrete, Round (36 inches)
Flared End Section Concrete, Round (42 inches)
Flared End Section Concrete, Round (48 inches)
Reinforced Concrete Pipe, Class III, Eliptical (14" X 23")
Reinforced Concrete Pipe, Class III, Eliptical (19" X 30")
Reinforced Concrete Pipe, Class III, Eliptical (24" X 38")
Reinforced Concrete Pipe, Class III, Eliptical (29" X 45")
Reinforced Concrete Pipe, Class III, Eliptical (34" X 53")
Reinforced Concrete Pipe, Class III, Eliptical (38" X 60")
90
180
180
45
45
45
45
2
2
2
2
2
2
2
75
75
75
75
45
45
FT
FT
FT
FT
FT
FT
FT
EA
EA
EA
EA
EA
EA
EA
FT
FT
FT
FT
FT
FT
$ 16.00
$ 25.00
$ 35.00
$ 51.00
$ 78.00
$ 98.00
$ 120.00
$ 320.00
$ 375.00
$ 480.00
$ 600.00
$ 1,100.00
$ 1,465.00
$ 1,700.00
$ 45.00
$ 62.00
$ 68.75
$ 101.75
$ 133.00
$ 164.00
$ 1,440.00
$ 4,500.00
$ 6,300.00
$ 2,295.00
$ 3,510.00
$ 4,410.00
$ 5,400.00
$ 640.00
$ 750.00
$ 960.00
$ 1,200.00
$ 2,200.00
$ 2,930.00
$ 3,400.00
$ 3,375.00
$ 4,650.00
$ 5,156.25
$ 7,631.25
$ 5,985.00
$ 7,380.00
42-1 Reinforced Concrete Junction Box - No Top (4' x 4' x 4') 10 EA $ 3,000.00 $ 30,000.00
#2-2 Reinforced Concrete Junction Box - No Top (5' x 5' x 5') 5 EA $ 4,500.00 $ 22,500.00
#2-3 Reinforced Concrete Junction Box - No Top (6' x 6' x 6') 5 EA $ 6,275.00 $ 31,375.00
#2-4 Reinforced Concrete Inlet Box - No Top (4' x 4' x 4') 10 EA $ 3,000.00 $ 30,000.00
#2-5 Reinforced Concrete Inlet Box - No Top (5' x 5' x 5') 5 EA $ 4,200.00 $ 21,000.00
#2-6 Reinforced Concrete Inlet Box - No Top (6' x 6' x 6') 5 EA $ 5,900.00 $ 29,500.00
#3-1
#3-2
#3-3
#3-4
#3-5
#3-6
#3-7
#3-8
#3-9
Reinforced Concrete Culvert Box - With Top (2.5' Rise x 5' Span)
Reinforced Concrete Culvert Box - With Top (3' Rise x 8' Span)
Reinforced Concrete Culvert Box - With Top (3' Rise x 12' Span)
Reinforced Concrete Culvert Box - With Top (3' Rise x 16' Span)
Reinforced Concrete Culvert Box - With Top (4' Rise x 4' Span)
Reinforced Concrete Culvert Box - With Top (4' Rise x 8' Span)
Reinforced Concrete Culvert Box - With Top (4' Rise x 9' Span)
Reinforced Concrete Culvert Box - With Top (4' Rise x 12' Span)
lReinforced Concrete Culvert Box - With Top (5' Rise x 12' Span)
42
42
42
42
42
42
42
42
42
LF
LF
LF
LF
LF
LF
LF
LF
LF
$ 475.00
$ 598.00
$ 876.00
$ 1,204.00
$ 450.00
$ 635.00
$ 681.00
$ 923.00
$ 1,087.00
1 $ 19,950.00
$ 25,116.00
$ 36,792.00
$ 50,568.00
$ 18,900.00
$ 26,670.00
$ 28,602.00
$ 38,766.00
$ 45,654.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 22-09, Concrete Drainage Pipe
Project Overview
Project Details
Project Name Bid 22-09, Concrete Drainage Pipe
Project Owner Amanda Beilfuss
Project Type
Department
ITB
Purchasing
I The City of Fayetteville is accepting bids from properly licensed
Project Description Professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Scurlock Industries
Score
100 pts
CI Ty OF
FAYETTEVILLE
ARKAKSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Guaranteed Delivery Time from
Receipt of Order
Bid 22-09, Bid Table (BT-
39RW)
Conflict of Interest
Unsealed on Unsealed by
Oct 27, 2021 2:16 PM CDT Amanda Beilfuss
Oct 27, 2021 2:16 PM CDT Amanda Beilfuss
Oct 27, 2021 2:16 PM CDT Amanda Beilfuss
Oct 27, 2021 2:16 PM CDT Amanda Beilfuss
Oct 27, 2021 2:16 PM CDT Amanda Beilfuss
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:16 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKARSAS
Public Notices
No messages
CITY OP
.� FAYETTEVILLE
ANRANtAt
Submissions
Supplier Date Submitted Name
Email
Confirmation Code
Scurlock Industries Oct 21, 2021 10:31 AM Nate Brown
nate@s-ind.com
MTYSMDkx
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Lowest price offered on the Unit
22-09, Technical Specifications ' Pass/Fail Does the bid meet all minimum specifications?
Total 100 pts
CITY OP
.'S FAYETTEVILLE
ANRANtAt
Scoring Summary
Active Submissions
Total Total Base Bid 22-09, Technical Specifications
Supplier I / 100 pts / 100 pts Pass/Fail
Scurlock Industries 1 100 pts 100 pts ($529,505.50) Pass
CITY Op
.N FAYETTEVILLE
ANRANtAt
Proposal Score Comments
Scurlock Industries - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score Reason
Amanda Beilfuss 100 pts ($529,505.50) -
22-09, Technical Specifications - Reviewer Scores
Comments
Meets Specifications
Reviewer Score Reason Comments
Amanda Beilfuss Pass Meets the requirement(s) Meets Specifications
CITY OF
FAYETTEVILLE
ARKARSAS
Signatures
Name
Signatures
Amanda Beilfuss Digitally signed by Amanda
(Project Owner) Amanda Beilfuss Bei (fuss
Date: 2021.11.08 13:44:03-06'00'
Amanda Beilfuss Digitally signed by Amanda
(Evaluator) Amanda Beilfuss Beilfuss
Date: 2021.11.08 13:44:19-06'00'
Andrea Foren Andrea Digitally signed by
Andrea Foren
(Evaluator) Foren Date:2021.11.30
16:51:48-06'00'