HomeMy WebLinkAbout321-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 321-21
File Number: 2021-0959
BID #22-08 PLASTIC DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #22-08 AND AUTHORIZE THE PURCHASE OF PLASTIC
DRAINAGE PIPE FROM FERGUSON WATERWORKS IN VARIABLE AMOUNTS AND
FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-08 and
authorizes the purchase of plastic drainage pipe from Ferguson Waterworks in variable amounts and
for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end
of 2022.
PASSED and APPROVED on 12/21/2021
Approv Attest:
%�� G�ERK T Y 0;rRF
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�AYrT1 Vl(t'
Lioneld JZ;q/,Mayor Kara Paxton, City Clerk Treasure. - y
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Page 1 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0959
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.12
BID #22-08 PLASTIC DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #22-08 AND AUTHORIZE THE PURCHASE OF PLASTIC
DRAINAGE PIPE FROM FERGUSON WATERWORKS IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-08 and
authorizes the purchase of plastic drainage pipe from Ferguson Waterworks in variable amounts and for varying
unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
City of Fayetteville Staff Review Form
alto IP11:1
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division / Department
Action Recommendation:
11/30/2021
A resolution to award Bid #22-08 and authorize the purchase of plastic drainage pipe from Ferguson Waterworks in I
varying amounts and for variable unit prices as needed through the end of 2022.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Fund
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20210527
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-08, Plastic Drainage Pipe
RECOMMENDATION:
A resolution to award Bid #22-08 and authorize the purchase of plastic drainage pipe from
Ferguson Waterworks in varying amounts and for variable unit prices as needed through the
end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-08 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
crTY OF
P"ETTEVILL■
A R KA N SAS
BID TABULATION
Bid 22-08, Plastic Drainage Pipe
Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM
Total Cost
Ferguson Enterprises
$ 116,143.28
#
Items
Estimated
Quantity
Unit of
Measurement
Unit
Price
Total
Cost
#1-1
#1-2
#1-3
#1-4
#1-5
#1-6
#1-7
#1-8
#1-9
#1-10
#1-11
#1-12
#1-13
#1-14
2
Section A:��e Pipe
Plastic Drainage Pipe N-12 Soil Tight (15 Inches)
Plastic Drainage Pipe N-12 Soil Tight (18 Inches)
Plastic Drainage Pipe N-12 Soil Tight (24 Inches)
Plastic Drainage Pipe N-12 Soil Tight (30 Inches)
Plastic Drainage Pipe N-12 Soil Tight (36 Inches)
Plastic Drainage Pipe N-12 Soil Tight (42 Inches)
Plastic Drainage Pipe N-12 Soil Tight (48 Inches)
Flared End Section (15 Inches)
Flared End Section (18 Inches)
Flared End Section (24 Inches)
Flared End Section (30 Inches)
Flared End Section (36 Inches)
Flared End Section (42 Inches)
Flared End Section (48 Inches)
Section B: High Performance Plastic Drainage Pipe
100
500
500
300
100
60
60
2
2
2
2
2
2
2
FT
FT
FT
FT
FT
FT
FT
EA
EA
EA
EA
EA
EA
EA
$ 12.08
$ 15.07
$ 25.02
$ 37.44
$ 50.69
$ 73.65
$ 80.50
$ 265.00
$ 355.00
$ 455.00
$ 1,080.00
$ 1,140.00
$ 1,750.00
$ 2,050.00
$ 1,207.50
$ 7,532.50
$ 12,511.00
$ 11,232.30
$ 5,068.80
$ 4,418.70
$ 4,829.70
$ 530.00
$ 710.00
$ 910.00
$ 2,160.00
$ 2,280.00
$ 3,500.00
$ 4,100.00
#2-1
#2-2
#2-3
#2-4
#2-5
#2-6
#2-7
Plastic Drainage Pipe High Performance (15 Inches)
Plastic Drainage Pipe High Performance (18 Inches)
Plastic Drainage Pipe High Performance (24 Inches)
Plastic Drainage Pipe High Performance (30 Inches)
Plastic Drainage Pipe High Performance (36 Inches)
Plastic Drainage Pipe High Performance (42 Inches)
Plastic Drainage Pipe High Performance (48 Inches)
100
300
300
500
60
60
60
FT
FT
FT
FT
FT
FT
FT
$ 13.88
$ 18.73
$ 31.75
$ 48.67
$ 60.28
$ 74.88
$ 102.94
$ 1,388.20
$ 5,619.30
$ 9,525.90
$ 24,333.50
$ 3,616.80
1 $ 4,492.92
$ 6,176.16
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 22-08, Plastic Drainage Pipe
Project Overview
Project Details
Project Name Bid 22-08, Plastic Drainage Pipe
Project Owner
Project Type
Department
Amanda Beilfuss
ITB
Purchasing
I The City of Fayetteville is accepting bids from properly licensed
Project Description Professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Ferguson Enterprises
Score
100 pts
CI Ty OF
FAYETTEVILLE
ARKAKSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Guaranteed Delivery Time from
Receipt of Order
Bid 22-08, Bid Table (BT-47DT)
Conflict of Interest
Unsealed on Unsealed by
Oct 27, 2021 2:14 PM CDT Amanda Beilfuss
Oct 27, 2021 2:14 PM CDT Amanda Beilfuss
Oct 27, 2021 2:14 PM CDT Amanda Beilfuss
Oct 27, 2021 2:14 PM CDT Amanda Beilfuss
Oct 27, 2021 2:14 PM CDT Amanda Beilfuss
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:15 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKARSAS
Public Notices
Bid Tab for Bid 22-08, Plastic Drainage Pipe
Amanda Beilfuss, Nov 08, 2021 1:34 PM CST
Attached is the Bid Tabulation for Bid 22-08, Plastic Drainage Pipe. Final award is contingent on
further review by the Purchasing Division and approval by Fayetteville City Council.
CITY OP
.� FAYETTEVILLE
ANRANtAt
Submissions
Supplier Date Submitted Name Email Confirmation Code
Ferguson Enterprises Oct 13, 2021 8:52 AM CDT Josh Rumple joshua.rumple@ferguson.com MTY3NDM5
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points
Description
Total Base Bid
100 pts
Lowest price offered on the Unit
22-08, Technical Specifications
Pass/Fail
100 pts
Does the bid meet all minimum specifications?
f7
Total
CITY OP
.'S FAYETTEVILLE
ANRANtAt
Scoring Summary
Active Submissions
Total Total Base Bid
22-08, Technical Spec
Supplier
1100 pts
/ 100 pts
Pass/Fail
Ferguson Enterprises
100 pts
100 pts ($116,143.28)
Pass
Hications
CITY Op
.N FAYETTEVILLE
ANRANtAt
Proposal Score Comments
Ferguson Enterprises - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score Reason Comments
Amanda Beilfuss 100 pts ($116,143.28) - Meets Specifications
22-08, Technical Specifications - Reviewer Scores
Reviewer
Score
Pass
Reason
Comments
Amanda Beilfuss
Meets the requirement(s)
Meets Specifications
CITY OF
FAYETTEVILLE
ARKARSAS
Signatures
Name
Amanda Beilfuss
(Project Owner)
Amanda Beilfuss
(Evaluator)
Andrea Foren
(Evaluator)
Signatures
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Date: 2021.11.08 13:37:50-06'00'
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Andrea
Foren
Digitally signed
by Andrea Foren
Date: 2021.11.30
16:47:45-06'00'
Date: 2021.11.08 13:38:07-06'00'