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Home My WebLink About320-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 320-21 File Number: 2021-0957 BID #22-05 AGGREGATE MATERIALS: A RESOLUTION TO AWARD BID #22-05 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS. LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-05 and authorizes the purchase of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and authorizes the use of other bidders based on price and availability as needed through the end of 2022. PASSED and APPROVED on 12/21/2021 Attest: G�ERKt% .� �. �i•. GAT Y .9sG�i ..Cie 464— FAYI'77E�1 I tE —�• Kara Paxton, City Clerk Treasurer p ;9 i,,4�;'GN,, ; Page 1 Printed on 12122121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0957 Agenda Date: 12/21/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.11 BID #22-05 AGGREGATE MATERIALS: A RESOLUTION TO AWARD BID #22-05 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-05 and authorizes the purchase of aggregate materials from Hunt -Rogers Materials, LLC as primary supplier and authorizes the use of other bidders based on price and availability as needed through the end of 2022. City of Fayetteville, Arkansas Page 1 Printed on 1212212021 Terry Gulley Submitted By City of Fayetteville Staff Review Form 2021-0957 Legistar File ID 12/21/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/30/2021 Submitted Date Action Recommendation: TRANSPORTATION SERVICES (410) Division / Department A resolution to award Bid #22-05 and authorize the purchase of aggregate materials from Hunt -Rogers as primary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2022. Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Fund Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 21, 2021 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Chris Brown, Public Works Director of Operations Susan Norton, Chief of Staff FROM: Terry Gulley, Assistant Public Works Director of Operations DATE: November 30, 2021 SUBJECT: Bid #22-05, Aggregate Materials RECOMMENDATION: A resolution to award Bid #22-05 and authorize the purchase of aggregate materials from Hunt - Rogers Materials as primary supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed through the end of 2022. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid #22-05 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITV OF PAVETTEVILLE ARKANSARKANEA9 BID TABULATION Bid 22-05, Aggregate Materials Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM *PRIMARY* APAC-Central Green Dream international Hunt -Rogers Materials Hunt -Rogers Materials rota) Cost $ 417,500.00 $ 428,550.00 $ 396,500.00 $ 355,500.00 Estimated Unit of Unit Total Unit Total Unit Total Unit Total # Items quantity measurement Price Cost Price Cost Price Cost Price Cost #0-1 Class 7 Base (SB-2)- Includes Wet And Dry 30,000 Tons $ 10.00 $ 300,000.00 $ 12.08 $ 362,400.00 $ 10.50 $ 315,000,00 $ 10.50 $ 315,000.00 N-2 Concrete Aggregate -1.5 Inches 500 Tons $ 19.00 $ 9,500.00 $ - $ - $ 13.50 $ i "S... $ - $ - #0-3 Concrete Aggregai Inch Soo Tons $ 22.00 $ 11,000.00 $ - $ - $ 21.00 $ 10,500.00 $ 21.00 $ 10,500.00 #0-4 "B" Stone-3to 5 Inches 2,500 Tons $ 11.00 $ 27,500.00 $ 12.60 $ 31,500.00 $ 12.00 $ 30,000.00 $ 12.00 $ 30,000.00 #0-5 Abrasives/Grit (1/4 Inch Chips) 500 Tons $ 15.00 $ 7,500.00 $ - $ - $ - $ - $ - $ - #0-6 Shot Rock 500 Tons $ 10.00 $ 5,000.00 $ - $ - $ 8.50 $ 4,250.00 #0-7 Rip Rap Limestone 1,500 Tons $ 23.00 $ 34,500.00 $ 23.10 $ 34,650.00 $ 208.00 $ 30,000.00- #0-8 Abrasives/Grit (1/4 Inch Clean Chips) 500 Tons $ 45.00 $ 22,500.00 $ $ $ $ $ $ 'NOTICE: Bid award is contingent upon vendor meeting minimum sp—h-bons and formal a,tbor,,ation by City emoals. CITY OF FAYETTEVILLE ARKARSAS Bid 22-05, Aggregate Materials Project Overview Project Details Project Name Bid 22-05, Aggregate Materials Project Owner Amanda Beilfuss Project Type Department ITB Purchasing I The City of Fayetteville is accepting bids from properly licensed Project Description Professionals to bid on the annual bulk material bids. Any questions concerning the bidding process should be addressed to Amanda Beilfuss, City of Fayetteville Purchasing Agent Open Date Oct 03, 2021 12:00 AM CDT Close Date Oct 27, 2021 2:00 PM CDT Highest Scoring Supplier Hunt -Rogers Materials Score 100 pts AdCITY OF UM FAYETTEVILLE ARKANSAS Seal status Requested Information Bid Document - (Completed & Signed) W-9 Form Arkansas Secretary of State Filling # Plant Location for Pickup by City Staff or Its Designee Maximum Guaranteed Wait Time to Load Bid 22-05, Bid Table (BT- 25AM ) Unsealed on Unsealed by Oct 27, 2021 2:08 PM CDT Amanda Beilfuss Oct 27, 2021 2:08 PM CDT I Amanda Beilfuss Oct 27, 2021 2:08 PM CDT Amanda Beilfuss Oct 27, 2021 2:08 PM CDT Amanda Beilfuss Oct 27, 2021 2:08 PM CDT Amanda Beilfuss Oct 27, 2021 2:08 PM CDT Amanda Beilfuss CI Ty OF FAYETTEVILLE ARKANBAB Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Amanda Beilfuss Oct 27, 2021 2:09 PM CDT No CITY OF FAYETTEVILLE ARKARSAS Questions and Answers No messages CITY OF FAYETTEVILLE ARKARSAS Public Notices No messages CITY OP .� FAYETTEVILLE ANRANtAt Submissions Supplier Date Submitted Name Email Confirmation Code APAC-Central Amanda Menke amanda.menke@apac.com Oct 26, 2021 11:50 AM MTY5Njg1 CDT Green Dream Oct 27, 2021 11:59 AM Antone Austin support@gdicompany.com MTcwMDAz international CDT Hunt -Rogers Materials Oct 29, 2021 10:23 AM Jon Byrd jon.byrd@hunt-rogers.com MTcwNzYx CDT Hunt -Rogers Materials Jon Byrd MTcwNzYz Oct 29, 2021 10:25 AM jon.byrd@hunt-rogers.com CITY OP .� FAYETTEVILLE ANRANtAt Project Criteria Criteria Points I Description Total Base Bid 1 100 pts I Lowest price offered on the Unit 22-05, Technical Specifications I Pass/Fail I Does the bid meet all minimum specifications? Total 100 pts CITY OP .'S FAYETTEVILLE ANRANtAt Scoring Summary Active Submissions Total Total Base Bid 22-05, Technical Specifications Supplier 1100 pts / 100 pts Pass/Fail Hunt -Rogers Materials 100 pts 100 pts ($355,500.00) Pass Hunt -Rogers Materials 89.66 pts 89.66 pts ($396,500.00) Pass APAC-Central 85.15 pts 85.15 pts ($417,500.00) Pass Green Dream international 82.95 pts 82.95 pts ($428,550.00) Pass .� �AYETTEVILLE ARKAKfA9 Proposal Score Comments APAC-Central - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss 85.15 pts ($417,500.00) Secondary Supplier - 2nd Closest Location 22-05, Technical Specifications - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss Pass Meets the requirement(s) Meets Specifications CITY Op .'S FAYETTEVILLE ANRANtAt Green Dream international - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Amanda Beilfuss 82.95 pts ($428,550.00) 22-05, Technical Specifications - Reviewer Scores Reason Comments Highest Bid. Reviewer Score Reason Comments Amanda Beilfuss I Pass I Meets the requirement(s) I Meets Specifications CITY Op .'S FAYETTEVILLE ANRANtAt Hunt -Rogers Materials - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Amanda Beilfuss 89.66 pts ($396,500.00) 22-05, Technical Specifications - Reviewer Scores Reason Comments Third Supplier Reviewer Score Reason Comments Amanda Beilfuss I Pass I Meets the requirement(s) I Meets Specifications CITY Op .'S FAYETTEVILLE ANRANtAt Hunt -Rogers Materials - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Amanda Beilfuss 100 pts ($355,500.00) 22-05, Technical Specifications - Reviewer Scores Reason Comments Primary Supplier - Closest Location Reviewer Score Reason Comments Amanda Beilfuss I Pass I Meets the requirement(s) I Meets Specifications CITY OF FAYETTEVILLE ARKARSAS Signatures Name Signatures Amanda Beilfuss Digitally signed by Amanda Amanda Beilfuss Beilfuss (Project Owner) Date: 2021.11.05 14:31:51-05'00' Amanda Beilfuss Digitally signed by Amanda (Evaluator) Amanda Beilfuss Beilfuss Date: 2021.11.05 14:31:33-05'00' Andrea Foren Andrea Digitally signed (Evaluator) by Andrea Foren Foren Date: 2021.11.30 16:44:25-06'00'