HomeMy WebLinkAbout319-21 RESOLUTIONai
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 319-21
File Number: 2021-0956
BID #22-04 CONCRETE:
A RESOLUTION TO AWARD BID 422-04 AND AUTHORIZE THE PURCHASE OF
CONCRETE FROM TUNE TRUCKING, INC. D/B/A TUNE CONCRETE COMPANY AS
PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND
TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY
AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-04 and
authorizes the purchase of concrete from Tune Trucking, Inc. d/b/a Tune Concrete Company as
primary supplier in variable amounts and for varying unit prices as specified in the bid sheet attached to
this Resolution and further authorizes the use of other bidders based on price and availability as needed
through the end of 2022.
PASSED and APPROVED on 12/21/2021
Page 1 Printed on 12122121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0956
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.10
BID #22-04 CONCRETE:
File Type: Resolution
A RESOLUTION TO AWARD BID #22-04 AND AUTHORIZE THE PURCHASE OF CONCRETE
FROM TUNE TRUCKING, INC. D/B/A TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF
OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF
2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-04 and
authorizes the purchase of concrete from Tune Trucking, Inc. d/b/a Tune Concrete Company as primary
supplier in variable amounts and for varying unit prices as specified in the bid sheet attached to this Resolution
and further authorizes the use of other bidders based on price and availability as needed through the end of
2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
alto QIP117.1
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/30/2021
Submitted Date
Action Recommendation:
TRANSPORTATION SERVICES (410)
Division / Department
A resolution to award Bid #22-04 and authorize the purchase of concrete from Tune Concrete, Inc. as primary
supplier in variable amounts and to authorize the use of other bidders based on price and availability as needed
through the end of 2022.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Budget Impact:
Fund
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Previous Ordinance or Resolution #
Approval Date:
V20210527
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-04, Concrete
RECOMMENDATION:
A resolution to award Bid #22-04 and authorize the purchase of concrete from Tune Concrete,
Inc. as primary supplier in variable amounts and to authorize the use of other bidders based on
price and availability as needed through the end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-04 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
7 CIT1r OF
PAVETTEVI LLE
ARKAHSAS
BID TABULATION
Bid 22-04, Concrete
*SECONDARY* *THIRD* *PRIMARY*
Bid Deadline: Wednesday, October27, 2021 at 2:00 PM
Total Cost
APAC-Central
Standard Materials Group
Tune Concrete
$ 744,580.00
$ 731,657.00
$ 688,780.00
#
Items
Estimated
Quantity
Unit of
Measurement
Unit
Price
Total
Cost
Unit
Price
Total
Cost
Unit
Price
Total
Cost
#0-1
#0-2
#0-3
10-4
10-5
10-6
10-7
#0-8
10-9
#0-10
#0-11
#0-12
#0-13
#0-14
#0-15
#0-16
#0-17
#0-18
40-19
40-20
#0-21
#0-22
3500 PSI 3/4" Max Aggregate Size, 4" Slump
4000 PSI 3/4" Max Aggregate Size, 4" Slump
4000 PSI 1" Max Aggregate Size, 4" Slump
4000 PSI 1" Max Aggregate Size With Fiber Reinforcement, 4" Slump
4000 PSI 3/4" Max Aggregate Size, 4" Slump, High Early, 7 Bag Mix
4000 PSI ARDOT Class S 7 1/2 Sack High Early, 1" Aggregate, 4" Slump
Hydration Stabilizer Admixture - Price To Be Added To Concrete
5500 PSI 1" Max Aggregate Size, 4" Slump
Flo-ble Fill
1% Calcium Chloride Admixture- Price To Be Added To Concrete
2% Calcium Chloride Admixture- Price To Be Added To Concrete
Air Entraining Admixture- Price To Be Added To Concrete
Hot Water- Price To Be Added To Concrete
Chilled Water- Price to Be Added To Concrete
Ice - Price To Be Added To Concrete
Exposed Aggregate 3/8" - Price To Be Added To Concrete
Exposed Aggregate 1/2" - Price To Be Added To Concrete
Type I Portland Cement
Concrete Sand
Masonry Sand
Mobilization Fee (After Hours & Weekends)
Colored Concrete Washout Fee (Per Truck)
Soo
4,000
500
100
100
100
100
100
50
100
60
2,500
500
Soo
100
50
50
100
100
50
1
1
CY
CY
CV
Cy
Cy
CY
CY
CY
CY
CY
CY
Cy
Cy
CY
Cy
CV
CY
Tons
Tons
Tons
EA
EA
$ 132.00
$ 134.00
$ 130.00
$ 136.00
$ 137.00
$ 139.00
$ -
$ 142.00
$ 110.00
$ 5.00
$ 8.00
$ -
$ 7.00
$ -
$ 10.00
$ 22.00
$ 25.00
$ -
$ 35.00
$ 37.00
$ 1,500.00
$ 2,000.001
$ 66,000.00
$ 536,000.00
$ 65,000.00
$ 13,600.00
$ 13,700.00
$ 13,900.00
$ -
$ 14,200.00
$ 5,500.00
$ 500.00
$ 480.00
$ -
$ 3,500.00
$ -
1,000.00
$ 1,100.00
$ 1,250.00
$ -
$ 3,500.00
$ 1,85a00
$ 1,500.00
$ 2,000.00
$ 130.00
$ 132.00
$ 128.00
$ 134.00
$ 135.00
$ 137.00
$ 3.50
$ 140.00
$ 108.00
$ 3.50
$ 6.95
$ -
$ 5.80
$ 5.80
$ 13.90
$ 15.00
$ 15.00
$ -
$ 32.50
$ -
$ 1,500.00
$ 100.00
$ 65,000.00
$ 528,000.00
$ 64,000.00
$ 13,400.00
$ 13,500.00
$ 13,700.00
$ 350.00
$ 14,000.00
$ 5,400.00
$ , 350.00
$ 417.00
$ -
$ 2,900.00
$ 2,900.00
$ 1,390.00
$ 750.00
$ 750.00
$ -
$ 3,250.00
$ -
$ 1,500.00
$ 100.00
$ 118.00
$ 121.00
$ 118.00
$ 124.00
$ 125.00
$ 127.00
$ 6.00
$ 130.00
$ 100.00
$ 4.00
$ 8.00
$ -
$ 6.00
$ 5.00
$ 10.00
$ 15.00
$ 15.00
$ 165.00
$ 31.00
$ 32.00
$ 600.00
$
$ 59,000.00
$ 484,000.00
$ 59,000.00
$ 12,400.00
$ 121500.00
$ 12,700.00
$ 600.00
$ 131001
$ 5,000.00
$ 400.00
$ 480.00
$
$ 3,000.00
$ 2,500.00
$ 1,000.00
$ 750.00
$ 750.00
$ 16,500.00
$ 3,000.00
$ 1,600.00
$ 600.00
$
NU I ICE: bid award is contingent upon vendor meeting minimum specifications and formal automation Dy i-Ity Omtla Is.
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 22-04, Concrete
Project Overview
Project Details
Project Name I Bid 22-04, Concrete
Project Owner I Amanda Beilfuss
Project Type I ITB
Department I Purchasing
The City of Fayetteville is accepting bids from properly licensed
Project Description Professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent.
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Score
Tune Concrete 100 pts
AdCITY of
UM FAYETTEVILLE
ARKARSAS
Seal status
Requested Information Unsealed on Unsealed by
Bid Document - (Completed & Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
Signed)
W-9 Form Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
Arkansas Secretary of State Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
Filling #
Bid 22-04, Bid Table (BT-24GX) Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
Guaranteed Delivery Time from Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
Receipt of Order
Minimum Billed Amount Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
Can You Meet the Required
Morning (AM) and Afternoon Oct 27, 2021 2:06 PM CDT Amanda Beilfuss
(PM) Delivery Requirement?
CI Ty OF
FAYETTEVILLE
ARKANBAB
Conflict of Interest
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name Date Signed Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:07 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
SMG
Cement sack requirements
Lance Heiliger, Oct 04, 2021 9:09 AM CDT
Bid form request 3500 and 4000 psi concrete. Will the City standard specification of 6.5 sacks be
enforced on these mixes?
Amanda Beilfuss, Oct 15, 2021 10:56 AM CDT
Please refer to Addendum 1 issued in Public Files (Bid 22-04, File 02 - Addendum 1)
CITY OF
FAYETTEVILLE
ARKARSAS
Public Notices
Addendum 1 has been issued to Bid 22-04, Concrete
Amanda Beilfuss, Oct 15, 2021 10:52 AM CDT
Addendum 1 has been issued to Bid 22-04, Concrete and is available in the Public Files as 'Bid
22-04, File 02 - Addendum 1". Please direct all questions to Amanda Beilfuss at
abeilfuss@fayetteville-ar.gov. To access this addendum visit http://fayetteville-ar.gov/bids.
Project Public Files changed
A& CITY OP
.P FAYETTEVILLE
-'-I-
Submissions
Supplier
Tune Concrete
APAC-Central
Standard Materials
Group
Date Submitted Name Email Confirmation Code
Oct 19, 2021
12:50 PM Dennis Tune dennis@tuneconcrete.com MTY4Njg1
Oct 26, 2021 11:47 AM Amanda Menke amanda.menke@apac.com MTY5Njg0
CDT
Oct 26, 2021 3:23 PM April Jackson april.jackson@standardmaterials.com MTY5Nzc5
CDT
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points
Description
Total Base Bid
100 pts
Lowest price offered on the Unit
22-04, Technical Specifications
Pass/Fail
100 pts
Does the bid meet all minimum specifications?
f7
Total
CITY OP
.'S FAYETTEVILLE
ANRANtAt
Scoring Summary
Active Submissions
Total Total Base Bid 22-04, Technical Specifications
Supplier I / 100 pts I / 100 pts Pass/Fail
Tune Concrete 1 100 pts 1 100 pts ($688,780.00) Pass
Standard Materials Group 1 94.14 pts 1 94.14 pts ($731,657.00) 1 Pass
APAC-Central 1 92.51 pts 1 92.51 pts ($744,580.00) 1 Pass
CITY Op
.N FAYETTEVILLE
ANRANtAt
Proposal Score Comments
Tune Concrete - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer
Amanda Beilfuss
Score
100 pts ($688,780.00)
22-04, Technical Specifications - Reviewer Scores
Reviewer Score
Amanda Beilfuss Pass
Reason
Reason
Meets the requirement(s)
Comments
Lowest Bid - Primary Supplier
Comments
Meets Specifications
CITY Op
.N FAYETTEVILLE
ANRANtAt
APAC-Central - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score
Amanda Beilfuss 92.51 pts ($744,580.00)
22-04, Technical Specifications - Reviewer Scores
Reason Comments
Secondary Supplier
Reviewer Score Reason
Comments
Amanda Beilfuss I Pass I Meets the requirement(s) I Meets Specifications
CITY Op
.N FAYETTEVILLE
ANRANtAt
Standard Materials Group - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score
Amanda Beilfuss 94.14 pts ($731,657.00)
22-04, Technical Specifications - Reviewer Scores
Reason Comments
Third Supplier --
Reviewer Score Reason
Comments
Amanda Beilfuss I Pass I Meets the requirement(s) 13 Week Notice for orders.
CITY OF
FAYETTEVILLE
ARKARSAS
Signatures
Name
Signatures
Amanda Beilfuss Digitally signed by Amanda
(Project Owner) Amanda Beilfuss Beilfuss
Date: 2021.11.05 13:49:37-05'00'
Amanda Beilfuss Digitally signed by Amanda
Amanda Beilfuss Beilfuss
(Evaluator) Date: 2021.11.05 13:50:40-05'00'
Andrea Foren Andrea Digitally signed
by Andrea Foren
(Evaluator) Foren late:2021.11.30
16:42:33-06'00'