HomeMy WebLinkAbout318-21 RESOLUTIONF FPI FTT
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113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 318-21
File Number: 2021-0955
BID 422-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #22-03 AND AUTHORIZE THE PURCHASE OF TRUCK
HAULING SERVICES FROM TRULOVE DIRT WORKS. LLC AS PRIMARY SUPPLIER AND
TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY
AS NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 422-03 and
authorizes the purchase of truck hauling services from Trulove Dirt Works, LLC as the primary
supplier and authorizes the use of other bidders based on price and availability as shown in the bid
sheet attached to this Resolution as needed through the end of 2022.
PASSED and APPROVED on 12/21/2021
Attest:
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GLER K / l ell,
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Kara Paxton, City Clerk Treasurer N-.
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Page 1 Printed on 12/22/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0955
Agenda Date: 12/21/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.9
BID #22-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #22-03 AND AUTHORIZE THE PURCHASE OF TRUCK
HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS PRIMARY SUPPLIER AND TO
AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS
NEEDED THROUGH THE END OF 2022
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-03 and
authorizes the purchase of truck hauling services from Trulove Dirt Works, LLC as the primary supplier and
authorizes the use of other bidders based on price and availability as shown in the bid sheet attached to this
Resolution as needed through the end of 2022.
City of Fayetteville, Arkansas Page 1 Printed on 1212212021
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2021-0955
Legistar File ID
12/21/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/30/2021 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid #22-03 and authorize the purchase of truck hauling services from Trulove Dirt Works, LLC
as primary supplier, and to authorize the use of other bidders based on price and availability as needed through the
end of 2022.
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 21, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Chris Brown, Public Works Director of Operations
Susan Norton, Chief of Staff
FROM: Terry Gulley, Assistant Public Works Director of Operations
DATE: November 30, 2021
SUBJECT: Bid #22-03, Truck Hauling Services
RECOMMENDATION:
A resolution to award Bid #22-03 and authorize the purchase of truck hauling services from
Trulove Dirt Works, LLC as primary supplier, and to authorize the use of other bidders based on
price and availability as needed through the end of 2022.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid #22-03 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
PAMITTEVI LLE
API MA N &AS
BID TABULATION
Bid 22-03, Truck Hauling Services
Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM I I Trulove Dirtworks LLC
Total Cost I $ 254,820.00
p I Items Estimated I Unit of I Unit Total
ruck Ha
Ser
ices - Asphalt hauling hot mix
sphalt from plant to
fY0-1 Icontaml alter Novtrailer hitches protruding paste art yes. BIDDER SHALL BrE WILLING TO HAUL ASPHALT.. Truck bed shall be clean and tree of I 3000 I Hours II $ 84.94 I $ 254,820.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CITY OF
FAYETTEVILLE
ARKANS
ARKARSAS
Bid 22-03, Truck Hauling Services
Project Overview
Project Details
Project Name Bid 22-03, Truck Hauling Services
Project Owner Amanda Beilfuss
Project Type I ITB
Department I Purchasing
I The City of Fayetteville is accepting bids from properly licensed
Project Description Professionals to bid on the annual bulk material bids. Any questions
concerning the bidding process should be addressed to Amanda Beilfuss,
City of Fayetteville Purchasing Agent.
Open Date Oct 03, 2021 12:00 AM CDT
Close Date Oct 27, 2021 2:00 PM CDT
Highest Scoring Supplier
Score
Trulove Dirtworks LLC 100 pts
CITY OF
E4ILLE
ARKANSRKANSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
Bid 22-03, Bid Table (BT-34RX)
Conflict of Interest
Unsealed on Unsealed by
Oct 27, 2021 2:05 PM CDT Amanda Beilfuss
Oct 27, 2021 2:05 PM CDT Amanda Beilfuss
Oct 27, 2021 2:05 PM CDT Amanda Beilfuss
Oct 27, 2021 2:05 PM CDT Amanda Beilfuss
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Amanda Beilfuss Oct 27, 2021 2:05 PM CDT No
CITY OF
FAYETTEVILLE
ARKANS
ARKARSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKANS
ARKARSAS
Public Notices
No messages
�S FAYETTEVILLE
ARKANSAS
Submissions
Supplier
Date Submitted Name Email
Confirmation Code
Trulove Dirtworks LLC Oct 15, 2021
CDT
11:28 AM Chris Davis trulovedirtworksllc@gmail.com MTY4MDcy
�S FAYETTEVILLE
ARKANSAS
Project Criteria
Criteria
Points I Description
Total Base Bid 100 pts I Lowest price offered on the Unit
22-03, Technical Specifications Pass/Fail I Does the bid meet all minimum specifications?
Total 100 pts
��FAYETTEVILLE
ARKAKSAS
Scoring Summary
Active Submissions
Total
Supplier 1100 pts
Trulove Dirtworks LLC
100 pts
Total Base Bid
/ 100 pts
100 pts ($254,820.00)
22-03, Technical Specifications
Pass/Fail
Pass
1WFAVETTEVILLE
ARKAKSAS
Proposal Score Comments
Trulove Dirtworks LLC - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score
Amanda Beilfuss 100 pts ($254,820.00)
22-03, Technical Specifications - Reviewer Scores
Reviewer Score
Amanda Beilfuss Pass
Reason Comments
Meets Specifications
Reason
Meets the requirement(s)
Comments
Meets Specifications
CITY OF
E4ILLE
ARKANSRKANSAS
Signatures
Name
Signatures
Amanda Beilfuss Digitally signed by Amanda
(Project Owner) Amanda Beilfuss Beilfuss
Date: 2021.11.05 11:25:41-05'00'
Amanda Beilfuss Digitally signed by Amanda
(Evaluator) Amanda Beilfuss Beilfuss
Date: 2021.11.05 11:25:52-05'00'
Andrea Foren Andrea
Digitally signed by
Andrea Foren
(Evaluator) Foren
Date:2021.11.30
16:39:31-06'00'