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Home My WebLink About317-21 RESOLUTIONCf FAyf TTP 1. 4 �. "kANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 317-21 File Number: 2021-0954 BID 422-02 CURB AND GUTTER CONSTRUCTION: A RESOLUTION TO AWARD BID #22-02 AND AUTHORIZE THE PURCHASE OF CURB AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-02 and authorizes the purchase of curb and gutter construction services from Sweetser Construction, Inc. in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2022. PASSED and APPROVED on 12/21/2021 Attest: Kara Paxton. City Clerk Treasurer-, I ice r Page 1 Printed on 12MV21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0954 Agenda Date: 12/21/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.8 BID #22-02 CURB AND GUTTER CONSTRUCTION: A RESOLUTION TO AWARD BID #22-02 AND AUTHORIZE THE PURCHASE OF CURB AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #22-02 and authorizes the purchase of curb and gutter construction services from Sweetser Construction, Inc. in variable amounts and for varying unit prices as shown in the bid sheet attached to this Resolution as needed through the end of 2022. City of Fayetteville, Arkansas Page 1 Printed on 1212212021 Terry Gulley City of Fayetteville Staff Review Form 2021-0954 Legistar File ID 12/21/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: 11/30/2021 A resolution to award Bid #22-02 and authorize the purchase of curb and gutter construction services from Sweetser Construction, Inc. in varying amounts and for variable unit prices as needed through the end of 2022. Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Fund Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 21, 2021 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Chris Brown, Public Works Director of Operations Susan Norton, Chief of Staff FROM: Terry Gulley, Assistant Public Works Director of Operations DATE: November 30, 2021 SUBJECT: Bid #22-02, Construction — Curb & Gutter RECOMMENDATION: A resolution to award Bid #22-02 and authorize the purchase of curb and gutter construction services from Sweetser Construction, Inc. in varying amounts and for variable unit prices as needed through the end of 2022. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid #22-02 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY nF FAYETTEVILLE ARKANS AIlK�N�AS BID TABULATION Bid 22-02, Construction - Curb and Gutter Bid Deadline: Wednesday, October 27, 2021 at 2:00 PM Sweetser Construction, Inc. $ 390,000.00 Total Cost Estimated Unit of Unit Total # Items Quantity Measurement Price Cost Hand formed Type "A" curb and gutter (per attached City specifications) — Contractor supplies form work, #0-1 concrete materials, labor to place and finish, saw cutting, and joint sealing 2,500 LF $ 28.00 $ 70,000.00 Hand formed Type "D" curb and gutter (per attached City specifications) Contractor supplies form work, #0-2 concrete materials, labor to place and finish, saw cutting, and joint sealing 500 LF $ 28.00 $ 14,000.00 Flatwork-4" Thick (Sidewalk, Driveway Approaches, Access Ramps) — Contractor supplies form work, concrete #0-3 materials, labor to place and finish, saw cutting, and joint sealing 10,000 SF $ 8.00 $ 80,000.00 Flatwork— 6" Thick (Sidewalk, Driveway Approaches, Access Ramps) — Contractor supplies form work, concrete #0-4 materials, labor to place and finish, saw cutting, and joint sealing 5,000 SF $ 10.00 $ 50,000.00 Street Repair-8 inch Thick— Contractor supplies form work, concrete materials, labor to place and finish, saw #0-5 cutting, and joint sealing 2,000 SF $ 12.00 $ 24,000.00 Drop inlet 4 foot inside dimension (per attached City specifications) — Contractor supplies form work, concrete #0-6 materials, labor to place and finish (Ring and Cover Included) 10 EA $ 4,500.00 $ 45,000.00 Drop inlet 5 foot inside dimension (per attached City specifications) —Contractor supplies form work, concrete #0-7 materials, labor to place and finish (Ring and Cover Included) 10 EA $ 5,400.00 $ 54,000.00 Drop inlet 6 foot inside dimension (per attached City specifications) — Contractor supplies form work, concrete #0-8 materials, labor to place and finish (Ring and Cover Included) 5 EA $ 6,400.00 $ 32,000.00 4 foot inlet extension (per attached City Specifications) Contractor supplies form work, concrete materials, labor #0-9 to place and finish, saw cutting, and joint sealing 15 EA $ 1,400.00 $ 21,000.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CITY OF FAYETTEVILLE ARKAN ARKAKBAS Bid 22-02, Construction - Curb and Cutter Project Overview Project Details Project Name Bid 22-02, Construction - Curb and Cutter Project Owner Amanda Beilfuss Project Type ITB Department Purchasing The City of Fayetteville is accepting sealed bids from properly licensed Project Description professionals to bid on the annual bulk material bids. Any questions concerning the bidding process should be addressed to Amanda Beilfuss, City of Fayetteville Purchasing Agent. Open Date Oct 03, 2021 12:00 AM CDT Close Date Oct 27, 2021 2:00 PM CDT Highest Scoring Supplier Score Sweetser Construction, Inc. 100 pts CITY OF FAYETTEVILLE ARKAN ARKAK•AS Seal status Requested Information Unsealed on Oct 27, 2021 2:03 PM CDT Unsealed by Amanda Beilfuss Required Signature Forms i Oct 27, 2021 2:03 PM CDT Amanda Beilfuss AR Secretary of State Filing # Arkansas Contractor's License Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Oct 27, 2021 2:03 PM CDT Oct 27, 2021 2:03 PM CDT Oct 27, 2021 2:03 PM CDT Amanda Beilfuss Amanda Beilfuss Amanda Beilfuss Bid 22-02, Bid Table (BT-49DJ) Oct 27, 2021 2:03 PM CDT Amanda Beilfuss CITY OF FAYETTEVILLE + ARMAMBAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Amanda Beilfuss Oct 27, 2021 2:04 PM CDT No CITY OF FAYETTEVILLE ARKAN ARKAMBAS Questions and Answers No messages CITY OF FAYETTEVILLE ARKAN ARKAKBAS Public Notices Addendum 1 Issued to Bid 22-02, Construction - Curb and Gutter Amanda Beilfuss, Oct 08, 2021 4:34 PM CDT Addendum 1 has been issued to Bid 22-02, Construction - Curb and Gutter and is available in the Public Files as "Bid 22-02, File 02 - Addendum 1". Please direct all questions to Amanda Beilfuss at abeilfuss@fayetteville-ar.gov. To access this addendum visit http://fayetteville-ar.gov/bids. - Bid Table has been modified - Public Files have changed Addendum 2 issued to Bid 22-02, Construction - Curb and Gutter Amanda Beilfuss, Oct 15, 2021 11:58 AM CDT Addendum 2 has been issued to Bid 22-02, Construction - Curb and Gutter and is available in the Public Files as "Bid 22-02, File 03 - Addendum 2". Please direct all questions to Amanda Beilfuss at abeilfuss@fayetteville-ar.gov. To access this addendum visit http://fayetteville-ar.gov/bids. - Project Public Files changed CITY OP .'S FAYETTEVILLE A\IG- Submissions Supplier Date Submitted Name Email Confirmation Code Sweetser Construction, Oct 26, 2021 10:31 AM Inc. CDT Charlie Miller charlie@sweetserconstruction.com MTY5NjQ5 CITY OP .'S FAYETTEVILLE A\IG- Project Criteria Criteria Points I Description Total Lump Sum Bid Price 1 100 pts I Total Lump Sum Bid Bid 22-02, Technical Specifications I Pass/Fail I Have the required specifications been met? Total 1 100 pts CITY OP .'S FAYETTEVILLE A\IG- Scoring Summary Active Submissions Total Total Lump Sum Bid Price Bid 22-02, Technical Specifications Supplier I / 100 pts / 100 pts Pass/Fail Sweetser Construction, Inc. 1 100 pts 1 100 pts ($390,000.00) 1 Pass im ARKANS EVILLE FAYET Proposal Score Comments Sweetser Construction, Inc. - Scoring Comments Total Lump Sum Bid Price - Reviewer Scores Reviewer Score Amanda Beilfuss 100 pts ($390,000.00) Bid 22-02, Technical Specifications - Reviewer Scores Reason Comments Meets Specifications Reviewer Score Reason Comments Amanda Beilfuss Pass Meets the requirement(s) Meets Specifications iC sT OF FAYETTEVILLE ARKAN ARKAMBAS Signatures Name Signatures Amanda Beilfuss Digitally signed by Amanda (Project Owner) Amanda B e i I f U S S Bei (fuss Date: 2021.1 1.05 11:33:10-05'00' Amanda BeiIfuss Digitally signed by Amanda (Evaluator) Amanda BeiIfuss BeiIfuss Date: 2021.11.05 1 1:33:30-05'00' Andrea Foren Andrea Digitally signed by Andrea Foren (Evaluator) Date: 2021.11.30 Foren 16:37:45-06'00'