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HomeMy WebLinkAbout2021-12-21 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, December 21, 2021 5:30 PM City Hall Room 219 City Council Members Council Member Sonia Harvey Ward I Council Member D'Andre Jones Ward I Council Member Mark Kinion Ward 2 Vacant Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Meeting Final Agenda December 21, 2021 Zoom Information: City Council Meeting 12/21/21 @ 5:30 PM Webinar ID: 852 2092 2902 Public Registration Link: http s://us06web.zoom.us/webinar/register/WN_6lE3 cME 1 RNud2BxtnHOzgg Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions 1. 2021-0971 PRESENTATION TO MATTHEW PETTY FOR HIS 12 YEARS OF SERVICE ON THE CITY COUNCIL City Council Meeting Presentations, Reports and Discussion Items 1. 2021-0221 NOMINATING COMMITTEE REPORT Proposed Agenda Additions 1. 2021-1068 CLIMATE REFUGEE RESETTLEMENT SERVICES: A RESOLUTION TO ACCEPT DICK BENNETT'S GENEROUS $100,000.00 GIFT AND TO ESTABLISH A TRUST FUND THAT WILL BE MADE AVAILABLE AS A PASS -THROUGH TO OTHER AGENCIES WHO MAY PROVIDE CLIMATE REFUGEE RESETTLEMENT SERVICES A. Consent City of Fayetteville, Arkansas Page 2 Printed on 1212212021 City Council Meeting A.1 2020-0890 A.2 A.3 A.4 I� Final Agenda APPROVAL OF THE DECEMBER 7, 2021 CITY COUNCIL MEETING MINUTES 2021-0939 CDBG PROGRAM INCOME & DONATIONS: December 21, 2021 A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $13,143.00 REPRESENTING COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INCOME AND DONATIONS FROM CITIZENS AND LOCAL BUSINESSES 2021-0945 FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000.00 REPRESENTING DONATION REVENUE TO THE FAYETTEVILLE FIRE DEPARTMENT FROM THE BANK OF FAYETTEVILLE FOR THE ANNUAL EMPLOYEE SERVICE AWARDS EVENT 2021-0949 RECOGNIZE STATE AND FEDERAL FORFEITURES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $173,843.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE LAW ENFORCEMENT FORFEITURES 2021-0950 FAYETTEVILLE POLICE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $2,100.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE POLICE DEPARTMENT City of Fayetteville, Arkansas Page 3 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 A.6 A.7 A.8 A.9 2021-0958 ASPHALT MATERIALS PURCHASE: A RESOLUTION TO AUTHORIZE THE PURCHASE OF ASPHALT MATERIALS FOR USE BY THE TRANSPORTATION DIVISION ON AN AS NEEDED BASIS THROUGH THE END OF 2022 2021-0953 BID #22-01 REFLECTORIZED PAINT MARKINGS: A RESOLUTION TO AWARD BID #22-01 AND AUTHORIZE THE PURCHASE OF REFLECTORIZED PAINT MARKINGS FROM TIME STRIPING, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 2021-0954 BID #22-02 CURB AND GUTTER CONSTRUCTION: A RESOLUTION TO AWARD BID #22-02 AND AUTHORIZE THE PURCHASE OF CURB AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 2021-0955 BID #22-03 TRUCK HAULING SERVICES: A RESOLUTION TO AWARD BID #22-03 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022 City of Fayetteville, Arkansas Page 4 Printed on 1212212021 City Council Meeting A.10 2021-0956 BID #22-04 CONCRETE: A.11 A.12 A.13 Final Agenda December 21, 2021 A RESOLUTION TO AWARD BID #22-04 AND AUTHORIZE THE PURCHASE OF CONCRETE FROM TUNE TRUCKING, INC. DB/A TUNE CONCRETE COMPANY AS PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022 2021-0957 BID #22-05 AGGREGATE MATERIALS: A RESOLUTION TO AWARD BID #22-05 AND AUTHORIZE THE PURCHASE OF AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022 2021-0959 BID #22-08 PLASTIC DRAINAGE PIPE: A RESOLUTION TO AWARD BID #22-08 AND AUTHORIZE THE PURCHASE OF PLASTIC DRAINAGE PIPE FROM FERGUSON WATERWORKS IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 2021-0960 BID #22-09 CONCRETE DRAINAGE PIPE: A RESOLUTION TO AWARD BID #22-09 AND AUTHORIZE THE PURCHASE OF CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 City of Fayetteville, Arkansas Page 5 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 A.14 A.15 A.16 A.17 2021-0961 BID #22-11 RETAINING WALL BLOCKS: A RESOLUTION TO AWARD BID #22-11 AND AUTHORIZE THE PURCHASE OF RETAINING WALL BLOCKS FROM INDUSTRIAL PRECAST, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 2021-0962 BID #22-12 HIGH PERFORMANCE COLD MIX ASPHALT: A RESOLUTION TO AWARD BID #22-12 AND AUTHORIZE THE PURCHASE OF HIGH-PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP & SONS DB/A HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE END OF 2022 2021-0963 BID #22-14 TREE GRATES: A RESOLUTION TO AWARD BID #22-14 AND AUTHORIZE THE PURCHASE OF TREE GRATES FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE PURCHASE OF TREE FRAMES FROM FERGUSON ENTERPRISES AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022 2021-0964 BID #22-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS: A RESOLUTION TO AWARD BID #22-15 AND AUTHORIZE THE PURCHASE OF PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO MARKINGS, INC. AS PRIMARY SUPPLIER AND ENNIS-FLINT, INC. AS SECONDARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 City of Fayetteville, Arkansas Page 6 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 A.18 A.19 A.20 A.21 2021-0965 BID #22-16 NATIVE STONE BOULDERS: A RESOLUTION TO AWARD BID #22-16 AND AUTHORIZE THE PURCHASE OF NATIVE STONE BOULDERS FROM ROCK -IT NATURAL STONE, INC. IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF 2022 2021-0966 BID #22-17 LIGHTS, FIXTURES, AND POLES: A RESOLUTION TO AWARD BID #22-17 AND AUTHORIZE THE PURCHASE OF LIGHTS, FIXTURES, AND POLES FROM PREMIER LIGHTING GROUP IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2022 2021-0981 ANIMAL SERVICES DIVISION DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $28,921.00 REPRESENTING DONATION REVENUE TO THE ANIMAL SERVICES DIVISION 2021-0931 IPS GROUP, INC. AMENDMENT NO. 1: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH IPS GROUP, INC. IN THE AMOUNT OF $311,500.00 FOR THE PURCHASE OF ADDITIONAL PARKING EQUIPMENT AND SERVICES, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas Page 7 Printed on 1212212021 City Council Meeting A.22 2021-0943 PARKMOBILE, LLC: A.23 A.24 A.25 Final Agenda December 21, 2021 A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A THREE-YEAR SERVICE AGREEMENT WITH PARKMOBILE, LLC, PURSUANT TO A NATIONAL COOPERATIVE PURCHASING ALLIANCE CONTRACT, FOR MOBILE PARKING PAYMENT SOLUTIONS IN THE DOWNTOWN AND ENTERTAINMENT DISTRICTS 2021-0944 AMG PAYMENT SOLUTIONS: A RESOLUTION TO APPROVE AN AGREEMENT WITH AMG PAYMENT SOLUTIONS, PURSUANT TO A NATIONAL COOPERATIVE PURCHASING ALLIANCE CONTRACT, TO CONSOLIDATE THE CREDIT CARD PROCESSOR FOR ALL PARKING RELATED CREDIT CARD PAYMENTS 2021-0940 RFP 21-05, FIRST SECURITY BANK: A RESOLUTION TO APPROVE A FIVE (5) YEAR PROFESSIONAL SERVICES CONTRACT WITH FIRST SECURITY BANK FOR THE PROVISION OF INVESTMENT MANAGEMENT SERVICES 2021-0948 TYLER TECHNOLOGIES, INC.: A RESOLUTION TO AUTHORIZE A FIVE YEAR RENEWAL OF THE CONTRACT WITH TYLER TECHNOLOGIES, INC, FOR ANNUAL MAINTENANCE OF THE NEW WORLD ENTERPRISE RESOURCE PLANNING SOFTWARE City of Fayetteville, Arkansas Page 8 Printed on 1212212021 City Council Meeting A.26 2021-0980 GARVER, LLC: A.27 A.28 A.29 Final Agenda December 21, 2021 A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE AMOUNT OF $250,000.00, TO APPROVE TASK ORDER NO. 4 WITH GARVER, LLC IN THE AMOUNT OF $45,000.00 FOR DESIGN, BIDDING, AND CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE FUEL FARM REHABILITATION PROJECT AT DRAKE FIELD, AND TO APPROVE A BUDGET ADJUSTMENT 2021-0984 ROUTEWARE GLOBAL: A RESOLUTION TO AUTHORIZE AN AGREEMENT WITH ROUTEWARE GLOBAL, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, IN THE AMOUNT OF $127,936.00 FOR THE PURCHASE AND INSTALLATION OF ROUTEWARE SOFTWARE AND HARDWARE TO BE USED IN THE RECYCLING AND TRASH COLLECTION DIVISION FLEET 2021-0967 FAYETTEVILLE YOUTH CENTER, INC.: A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE AMOUNT OF $225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE YOUTH AND CITIZENS OF FAYETTEVILLE FOR 2022 2021-0968 AREA AGENCY ON AGING OF NORTHWEST ARKANSAS: A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE AMOUNT OF $123,524.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2022 City of Fayetteville, Arkansas Page 9 Printed on 1212212021 City Council Meeting A.30 2021-0908 BID #21-78 NEC, INC.: A.31 A.32 Final Agenda December 21, 2021 A RESOLUTION TO AWARD BID #21-78 AND AUTHORIZE A CONTRACT WITH N.E.C., INC. IN THE AMOUNT OF $4,316,631.10 FOR CONSTRUCTION OF THE MISSOURI CREEK DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $319,600.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENT BOND PROJECT 2021-0988 ION WAVE TECHNOLOGIES, INC.: A RESOLUTION TO AUTHORIZE A THREE YEAR CONTRACT WITH ION WAVE TECHNOLOGIES, INC., THROUGH THE ARKANSAS OFFICE OF STATE PROCUREMENT, FOR ELECTRONIC BIDDING AND CONTRACT MANAGEMENT SOFTWARE IN THE AMOUNT OF $19,810.00 FOR THE FIRST YEAR, WITH AUTOMATIC RENEWALS FOR UP TO TWO ADDITIONAL ONE YEAR TERMS 2021-0979 UNIVERSITY OF ARKANSAS RAZORBACK TRANSIT: A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE UNIVERSITY OF ARKANSAS - RAZORBACK TRANSIT WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS IN AN ANNUAL AMOUNT OF $300,000.00 FOR THE PROVISION OF PUBLIC TRANSIT SERVICES WITHIN THE CITY OF FAYETTEVILLE B. Unfinished Business City of Fayetteville, Arkansas Page 10 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 BA 2021-0926 APPEAL RZN 2021-073 (2434 N. DEANE SOLOMON RD./LEWIS BROS. LEASING): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-073 LOCATED AT 2434 NORTH DEANE SOLOMON ROAD FOR APPROXIMATELY 5.06 ACRES FROM RMF-24, RESIDENTIAL MULTI FAMILY, 24 UNITS PER ACRE TO C-2, THOROUGHFARE COMMERCIAL SUBJECT TO A BILL OF ASSURANCE At the December 7, 2021 City Council meeting this ordinance was left on the first reading. B.2 2021-0900 RZN 2021-074 (340 N. DOUBLE SPRINGS RD./DOUBLE SPRINGS ROAD REZONE): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-074 LOCATED AT 340 NORTH DOUBLE SPRINGS ROAD FOR APPROXIMATELY 9.92 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL, RSF-1, RESIDENTIAL SINGLE FAMILY, 1 UNIT PER ACRE AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE At the December 7, 2021 City Council meeting this ordinance was left on the second reading. C. New Business CA 2021-0985 C112M HILL ENGINEERS, INC. AMENDMENT NO. 13: A RESOLUTION TO APPROVE AMENDMENT NO. 13 TO THE AGREEMENT FOR OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $7,614,711.00 FOR SERVICES IN 2022, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $380,735.55 City of Fayetteville, Arkansas Page 11 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 C.2 C.3 CA C.5 2021-0987 EMPLOYEE SERVICE APPRECIATION PAY: A RESOLUTION TO APPROVE A ONE TIME AWARD FOR CITY EMPLOYEES FOR THEIR HARD WORK AND DEDICATION PROVIDED DURING THE COVID-19 PANDEMIC, AND TO APPROVE A BUDGET ADJUSTMENT 2021-0901 VAC-2021-029 (1624 N. LINDA JO PL. /LIFESTYLES, INC.: AN ORDINANCE TO APPROVE VAC 21-029 FOR PROPERTY LOCATED AT 1624 NORTH LINDA JO PLACE TO VACATE A PORTION OF A GENERAL UTILITY EASEMENT 2021-0952 RZN-2021-076 (5295 W. WEDINGTON RD./NWA CUSTOM HOMES, INC.): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-076 LOCATED AT 5295 WEST WEDINGTON DRIVE FOR APPROXIMATELY 2.43 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL TO NS-G, NEIGHBORHOOD SERVICES -GENERAL AND RI-U, RESIDENTIAL INTERMEDIATE -URBAN 2021-0983 APPEAL RZN-2021-077 (SOUTH & EAST OF DOT TIPTON RD. & DOUBLE SPRINGS RD./SMALL FISH, LLC.): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-077 LOCATED SOUTH AND EAST OF DOT TIPTON ROAD AND DOUBLE SPRINGS ROAD FOR APPROXIMATELY 39.88 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL TO RSF-2, RESIDENTIAL SINGLE FAMILY, 2 UNITS PER ACRE D. City Council Agenda Session Presentations City of Fayetteville, Arkansas Page 12 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 D.1 2021-0982 AGENDA SESSION PRESENTATION - SHORT-TERM RENTAL UPDATE, JONATHAN CURTH E. City Council Tour F. Announcements G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 13 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please start your public comment by giving your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. City staff s presentation and an Applicant's presentation whether presented by one or more than one presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent or majority vote allows additional time. Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall City of Fayetteville, Arkansas Page 14 Printed on 1212212021 City Council Meeting Final Agenda December 21, 2021 leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 15 Printed on 1212212021