HomeMy WebLinkAbout2021-11-18 - Minutes -Fayetteville
4)0 Public Library
Board of Trustees
November 18, 2021 4 pm
MINUTES
Regular meeting — Zoom
Trustees present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, M. Sutherland
Trustees absent: H. Garner
Staff present: D. Johnson, R. Duarte, C. Karnatz, T. Ball, C. Moody, M. Eiler, G. Jelinek, S.
Herrera, L. Husband, A. Taylor
FPL Attorney: V. Chadick
Press: S. Ryburn
Public: M Rice, S. Mashburn
401 W Mountain St
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:01 pm.
II. Minutes: Approval of minutes from October 18, 2021: M. Sutherland moved to
approve the minutes from October 18, 2021. J. Parry seconded. All voted AYE.
III, Reports
A. Library Administration
1. Informational
2022 Budget presentation: There are two budgets. Both are balanced and
assume there is a recovery from the pandemic. Budget B includes
$2,289,081 in ARPA funds that will provide staff for the Center for
Innovation and Teaching Kitchen. Staff will operate under Budget A
unless the ARPA funds are awarded in 2021. The budgets estimate 2022
millage revenue will increase by 11%, and total transfers by 12%. Two
new funds include Events and Food Services and are separated to find
true costs and revenues of each. Food Service anticipates $343,000 in
revenue, $340,000 for Events. Because the cost of utilities doubled in
2021, the anticipated 2022 increase is 26%, with contract services up by
65% and software maintenance up by 113%. In recognition of these
financial impacts, the City will increase the transfers by $100,000. The
lease payment of $372,000 to the Foundation will pay for interest.
Budget A requests a 1.5 FTE increase (Accountant and IT), and Budget B
requests a 12 FTE (Accountant, IT, CFI, Teaching Kitchen staff).
IV. New business
Fayetteville Fa et Mountain St.
Fayetteville, AR 72701
Public Library 4uest6.7000
qestions@faylib.org
40,
faylib.org
A. Discussion items
1. Tamika Ball as designated signer for banks: J. Parry moved to accept the
resolution to make T. Ball a designated signer for the banks. S. Overbey
seconded the resolution. All voted AYE.
2. New accounting software Sage: Blackbaud, FPL's accounting software since
2013, does not accommodate resource planning or paperless options. After
deliberating between three vendors, staff chose Sage Intacct. The various
costs are considered in the 2022 budgets. B. Bagwell moved that FPL staff
proceed with new accounting software Sage. J. Parry seconded the motion,
All voted AYE.
3. Date of December meeting: The Board unanimously decided to hold the
meeting on December 13, 2021, via Zoom.
V. Public Comment: S. Ryburn asked about activity or major expenditures in 2022.
Including increased in -person events, the activated Deli and Event Center will provide
more opportunities for the public and staff.
Adjournment: J. Parry motioned the meeting adjourn at 4:32 pm. B. Park seconded the motion.
All voted AYE.
Sallie Overbey, Secretary
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