HomeMy WebLinkAbout2021-12-14 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Tentative Agenda
Tuesday, December 14, 2021
4:45 PM
City Hall Room 219
City Council Members
Council Member Sonia Harvey Ward I
Council Member D'Andre Jones Ward I
Council Member Mark Kinion Ward 2
Vacant Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Holly Hertzberg Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Agenda Session Tentative Agenda December 14, 2021
Zoom Information:
City Council Agenda Session ** Tuesday, December 14 @ Immediately following Special
City Council Meeting
Webinar ID: 875 3839 7638
Public Registration Link:
https:Hus06web.zoom.us/webinar/register/WN VxhaXgCuTsepXTyNaOrD7Q
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
1. 2021-0971
PRESENTATION TO MATTHEW PETTY FOR HIS 12 YEARS OF SERVICE ON THE
CITY COUNCIL
City Council Meeting Presentations, Reports and Discussion Items:
1. 2021-0221
NOMINATING COMMITTEE REPORT
Proposed Agenda Additions
A. Consent:
A.1 2020-0890
APPROVAL OF THE DECEMBER 7, 2021 CITY COUNCIL MEETING MINUTES
City of Fayetteville, Arkansas Page 2 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
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A.5
2021-0939
CDBG PROGRAM INCOME & DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$13,143.00 REPRESENTING COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM INCOME AND DONATIONS FROM CITIZENS AND LOCAL BUSINESSES
2021-0945
FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$1,000.00 REPRESENTING DONATION REVENUE TO THE FAYETTEVILLE FIRE
DEPARTMENT FROM THE BANK OF FAYETTEVILLE FOR THE ANNUAL EMPLOYEE
SERVICE AWARDS EVENT
2021-0949
RECOGNIZE STATE AND FEDERAL FORFEITURES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$173,843.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE
LAW ENFORCEMENT FORFEITURES
2021-0950
FAYETTEVILLE POLICE DEPARTMENT DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$2,100.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE POLICE
DEPARTMENT
City of Fayetteville, Arkansas Page 3 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
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2021-0958
ASPHALT MATERIALS PURCHASE:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF ASPHALT MATERIALS FOR USE
BY THE TRANSPORTATION DIVISION ON AN AS NEEDED BASIS THROUGH THE
END OF 2022
2021-0953
BID #22-01 REFLECTORIZED PAINT MARKINGS:
A RESOLUTION TO AWARD BID #22-01 AND AUTHORIZE THE PURCHASE OF
REFLECTORIZED PAINT MARKINGS FROM TIME STRIPING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2022
2021-0954
BID #22-02 CURB AND GUTTER CONSTRUCTION:
A RESOLUTION TO AWARD BID #22-02 AND AUTHORIZE THE PURCHASE OF CURB
AND GUTTER CONSTRUCTION SERVICES FROM SWEETSER CONSTRUCTION, INC.
IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2022
2021-0955
BID #22-03 TRUCK HAULING SERVICES:
A RESOLUTION TO AWARD BID #22-03 AND AUTHORIZE THE PURCHASE OF
TRUCK HAULING SERVICES FROM TRULOVE DIRT WORKS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022
City of Fayetteville, Arkansas Page 4 Printed on 1211512021
City Council Agenda Session
A.10 2021-0956
BID #22-04 CONCRETE:
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Tentative Agenda
December 14, 2021
A RESOLUTION TO AWARD BID #22-04 AND AUTHORIZE THE PURCHASE OF
CONCRETE FROM TUNE TRUCKING, INC. DB/A TUNE CONCRETE COMPANY AS
PRIMARY SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES
AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND
AVAILABILITY AS NEEDED THROUGH THE END OF 2022
2021-0957
BID #22-05 AGGREGATE MATERIALS:
A RESOLUTION TO AWARD BID #22-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022
2021-0959
BID #22-08 PLASTIC DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #22-08 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FROM FERGUSON WATERWORKS IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2022
2021-0960
BID #22-09 CONCRETE DRAINAGE PIPE:
A RESOLUTION TO AWARD BID #22-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY
SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED
THROUGH THE END OF 2022
City of Fayetteville, Arkansas Page 5 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
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2021-0961
BID #22-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #22-11 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FROM INDUSTRIAL PRECAST, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2022
2021-0962
BID #22-12 HIGH PERFORMANCE COLD MIX ASPHALT:
A RESOLUTION TO AWARD BID #22-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM EMERY SAPP & SONS DB/A
HUTCHENS CONSTRUCTION COMPANY, LLC AS NEEDED THROUGH THE END OF
2022
2021-0963
BID #22-14 TREE GRATES:
A RESOLUTION TO AWARD BID #22-14 AND AUTHORIZE THE PURCHASE OF TREE
GRATES FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE
PURCHASE OF TREE FRAMES FROM FERGUSON ENTERPRISES AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2022
2021-0964
BID #22-15 PREFORMED THERMOPLASTIC PAVEMENT MARKINGS:
A RESOLUTION TO AWARD BID #22-15 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO
MARKINGS, INC. AS PRIMARY SUPPLIER AND ENNIS-FLINT, INC. AS SECONDARY
SUPPLIER IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED
THROUGH THE END OF 2022
City of Fayetteville, Arkansas Page 6 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
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2021-0965
BID #22-16 NATIVE STONE BOULDERS:
A RESOLUTION TO AWARD BID #22-16 AND AUTHORIZE THE PURCHASE OF
NATIVE STONE BOULDERS FROM ROCK -IT NATURAL STONE, INC. IN VARIABLE
AMOUNTS AS NEEDED THROUGH THE END OF 2022
2021-0966
BID #22-17 LIGHTS, FIXTURES, AND POLES:
A RESOLUTION TO AWARD BID #22-17 AND AUTHORIZE THE PURCHASE OF
LIGHTS, FIXTURES, AND POLES FROM PREMIER LIGHTING GROUP IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2022
2021-0981
ANIMAL SERVICES DIVISION DONATION REVENUE:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$28,921.00 REPRESENTING DONATION REVENUE TO THE ANIMAL SERVICES
DIVISION
2021-0931
IPS GROUP, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH IPS
GROUP, INC. IN THE AMOUNT OF $311,500.00 FOR THE PURCHASE OF
ADDITIONAL PARKING EQUIPMENT AND SERVICES, AND TO APPROVE A BUDGET
ADJUSTMENT
City of Fayetteville, Arkansas Page 7 Printed on 1211512021
City Council Agenda Session
A.22 2021-0943
PARKMOBILE, LLC:
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Tentative Agenda
December 14, 2021
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A THREE-YEAR
SERVICE AGREEMENT WITH PARKMOBILE, LLC, PURSUANT TO A NATIONAL
COOPERATIVE PURCHASING ALLIANCE CONTRACT, FOR MOBILE PARKING
PAYMENT SOLUTIONS IN THE DOWNTOWN AND ENTERTAINMENT DISTRICTS
2021-0944
AMG PAYMENT SOLUTIONS:
A RESOLUTION TO APPROVE AN AGREEMENT WITH AMG PAYMENT SOLUTIONS,
PURSUANT TO A NATIONAL COOPERATIVE PURCHASING ALLIANCE CONTRACT,
TO CONSOLIDATE THE CREDIT CARD PROCESSOR FOR ALL PARKING RELATED
CREDIT CARD PAYMENTS
2021-0940
RFP 21-05, FIRST SECURITY BANK:
A RESOLUTION TO APPROVE A FIVE (5) YEAR PROFESSIONAL SERVICES
CONTRACT WITH FIRST SECURITY BANK FOR THE PROVISION OF INVESTMENT
MANAGEMENT SERVICES
2021-0948
TYLER TECHNOLOGIES, INC.:
A RESOLUTION TO AUTHORIZE A FIVE YEAR RENEWAL OF THE CONTRACT WITH
TYLER TECHNOLOGIES, INC, FOR ANNUAL MAINTENANCE OF THE NEW WORLD
ENTERPRISE RESOURCE PLANNING SOFTWARE
City of Fayetteville, Arkansas Page 8 Printed on 1211512021
City Council Agenda Session
A.26 2021-0980
GARVER, LLC:
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Tentative Agenda
December 14, 2021
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF AN ARKANSAS DEPARTMENT
OF AERONAUTICS GRANT IN THE AMOUNT OF $250,000.00, TO APPROVE TASK
ORDER NO. 4 WITH GARVER, LLC IN THE AMOUNT OF $45,000.00 FOR DESIGN,
BIDDING, AND CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE FUEL
FARM REHABILITATION PROJECT AT DRAKE FIELD, AND TO APPROVE A BUDGET
ADJUSTMENT
2021-0984
ROUTEWARE GLOBAL:
A RESOLUTION TO AUTHORIZE AN AGREEMENT WITH ROUTEWARE GLOBAL,
PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE
PURCHASING CONTRACT, IN THE AMOUNT OF $127,936.00 FOR THE PURCHASE
AND INSTALLATION OF ROUTEWARE SOFTWARE AND HARDWARE TO BE USED
IN THE RECYCLING AND TRASH COLLECTION DIVISION FLEET
2021-0967
FAYETTEVILLE YOUTH CENTER, INC.:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF
FAYETTEVILLE, ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE
AMOUNT OF $225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE
YOUTH AND CITIZENS OF FAYETTEVILLE FOR 2022, CONTINGENT ON APPROVAL
OF THE 2022 ANNUAL CITY BUDGET AND WORK PROGRAM
City of Fayetteville, Arkansas Page 9 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
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2021-0968
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
A RESOLUTION TO AUTHORIZE A CONTRACT BETWEEN THE CITY OF
FAYETTEVILLE, ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST
ARKANSAS IN THE AMOUNT OF $123,524.00 TO PROVIDE PUBLIC RECREATION
SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2022, CONTINGENT
ON APPROVAL OF THE 2022 ANNUAL CITY BUDGET AND WORK PROGRAM
2021-0908
BID #21-78 NEC, INC.:
A RESOLUTION TO AWARD BID #21-78 AND AUTHORIZE A CONTRACT WITH
N.E.C., INC. IN THE AMOUNT OF $4,316,631.10 FOR CONSTRUCTION OF THE
MISSOURI CREEK DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $319,600.00, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 DRAINAGE IMPROVEMENT BOND PROJECT
2021-0988
ION WAVE TECHNOLOGIES, INC.:
A RESOLUTION TO AUTHORIZE A THREE YEAR CONTRACT WITH ION WAVE
TECHNOLOGIES, INC., THROUGH THE ARKANSAS OFFICE OF STATE
PROCUREMENT, FOR ELECTRONIC BIDDING AND CONTRACT MANAGEMENT
SOFTWARE IN THE AMOUNT OF $19,810.00 FOR THE FIRST YEAR, WITH
AUTOMATIC RENEWALS FOR UP TO TWO ADDITIONAL ONE YEAR TERMS,
CONTINGENT ON APPROVAL OF THE 2022 ANNUAL CITY BUDGET AND WORK
PROGRAM
City of Fayetteville, Arkansas Page 10 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
A.32 2021-0979
UNIVERSITY OF ARKANSAS RAZORBACK TRANSIT:
A RESOLUTION TO APPROVE A ONE YEAR CONTRACT WITH THE UNIVERSITY OF
ARKANSAS - RAZORBACK TRANSIT WITH AUTOMATIC RENEWALS FOR UP TO
FOUR ADDITIONAL ONE YEAR TERMS IN AN ANNUAL AMOUNT OF $300,000.00
FOR THE PROVISION OF PUBLIC TRANSIT SERVICES WITHIN THE CITY OF
FAYETTEVILLE, CONTINGENT ON APPROVAL OF THE 2022 ANNUAL CITY BUDGET
AND WORK PROGRAM
B. Unfinished Business:
BA
B.2
2021-0926
APPEAL RZN 2021-073 (2434 N. DEANE SOLOMON RD./LEWIS BROS.
LEASING):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 21-073 LOCATED AT 2434 NORTH DEANE SOLOMON ROAD FOR
APPROXIMATELY 5.06 ACRES FROM RMF-24, RESIDENTIAL MULTI FAMILY, 24
UNITS PER ACRE TO C-2, THOROUGHFARE COMMERCIAL
At the December 7, 2021 City Council meeting this ordinance was left on the first
reading.
2021-0900
RZN 2021-074 (340 N. DOUBLE SPRINGS RD./DOUBLE SPRINGS ROAD
REZONE):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 21-074 LOCATED AT 340 NORTH DOUBLE SPRINGS ROAD FOR
APPROXIMATELY 9.92 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL, RSF-1,
RESIDENTIAL SINGLE FAMILY, I UNIT PER ACRE AND RSF-4, RESIDENTIAL
SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8
UNITS PER ACRE
At the December 7, 2021 City Council meeting this ordinance was left on the second
reading.
City of Fayetteville, Arkansas Page 11 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
C. New Business:
C.1 2021-0985
C112M HILL ENGINEERS, INC. AMENDMENT NO. 13:
A RESOLUTION TO APPROVE AMENDMENT NO. 13 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE
AMOUNT OF $7,614,711.00 FOR SERVICES IN 2022, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $380,735.55, CONTINGENT ON APPROVAL OF
THE 2022 ANNUAL CITY BUDGET AND WORK PROGRAM
C.2 2021-0987
EMPLOYEE SERVICE APPRECIATION PAY:
A RESOLUTION TO APPROVE A ONE TIME AWARD FOR CITY EMPLOYEES FOR
THEIR HARD WORK AND DEDICATION PROVIDED DURING THE COVID-19
PANDEMIC, AND TO APPROVE A BUDGET ADJUSTMENT
C.3 2021-0901
VAC-2021-029 (1624 N. LINDA JO PL. /LIFESTYLES, INC.:
AN ORDINANCE TO APPROVE VAC 21-029 FOR PROPERTY LOCATED AT 1624
NORTH LINDA JO PLACE TO VACATE A PORTION OF A GENERAL UTILITY
EASEMENT
CA 2021-0952
RZN-2021-076 (5295 W. WEDINGTON RD./NWA CUSTOM HOMES, INC.):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 21-076 LOCATED AT 5295 WEST WEDINGTON DRIVE FOR
APPROXIMATELY 2.43 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL TO NS-G,
NEIGHBORHOOD SERVICES -GENERAL AND RI-U, RESIDENTIAL
INTERMEDIATE -URBAN
City of Fayetteville, Arkansas Page 12 Printed on 1211512021
City Council Agenda Session Tentative Agenda December 14, 2021
C.5 2021-0983
APPEAL RZN-2021-077 (SOUTH & EAST OF DOT TIPTON RD. & DOUBLE
SPRINGS RD./SMALL FISH, LLC.):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 21-077 LOCATED SOUTH AND EAST OF DOT TIPTON ROAD AND
DOUBLE SPRINGS ROAD FOR APPROXIMATELY 39.88 ACRES FROM R-A,
RESIDENTIAL AGRICULTURAL TO RSF-2, RESIDENTIAL SINGLE FAMILY, 2 UNITS
PER ACRE
D. City Council Agenda Session Presentations:
D.1 2021-0982
AGENDA SESSION PRESENTATION - SHORT-TERM RENTAL UPDATE, JONATHAN
CURTH
E. City Council Tour:
F. Announcements:
G. Adjournment
City of Fayetteville, Arkansas Page 13 Printed on 1211512021