HomeMy WebLinkAbout215-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 215-21
File Number: 2021-0577
ARKANSAS HISTORIC PRESERVATION PROGRAM:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH THE ARKANSAS HISTORIC
PRESERVATION PROGRAM FOR ACCEPTANCE OF A CERTIFIED LOCAL
GOVERNMENT GRANT IN THE AMOUNT OF $9,990.00 FOR THE RESTORATION OF
THE WOOLSEY CEMETERY, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby authorizes Mayor Jordan
to sign the attached Certified Local Government Program Grant Agreement for acceptance of a grant
through the Arkansas Historic Preservation Program in the amount of $9,990.00 for the restoration of
the Woolsey Cemetery.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, recognizing the grant funds.
PASSED and APPROVED on 9/7/2021
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0577
Agenda Date: 9/7/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.4
ARKANSAS HISTORIC PRESERVATION PROGRAM:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH THE ARKANSAS HISTORIC
PRESERVATION PROGRAM FOR ACCEPTANCE OF A CERTIFIED LOCAL GOVERNMENT
GRANT IN THE AMOUNT OF $9,990.00 FOR THE RESTORATION OF THE WOOLSEY
CEMETERY, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
the attached Certified Local Government Program Grant Agreement for acceptance of a grant through the
Arkansas Historic Preservation Program in the amount of $9,990.00 for the restoration of the Woolsey
Cemetery.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, recognizing the grant funds.
City of Fayetteville, Arkansas Page 1 Printed on 1211312021
Mary McGetrick
Submitted By
City of Fayetteville Staff Review Form
2021-0577
Legistar File ID
9/7/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/4/2021 LONG RANGE PLANNING (634)
Submitted Date Division / Department
Action Recommendation:
Approval to accept a grant award in the amount of $9,990 from the Arkansas Historic Preservation Program (City
match portion $2,498) for the restoration of the Woolsey Cemetery and approval of a budget adjustment.
Budget Impact:
1010.090.6600-5314.00
General Fund
Account Number Fund
32103 AR Historic Preservation Woolsey Cemetery
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 12,488.00
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY ❑F
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 7, 2021
TO: Mayor; Fayetteville City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Jonathan Curth, Development Services Director
FROM: Mary McGetrick, Long -Range Planning and Special Projects Manager
DATE: August 4, 2021
SUBJECT: Approval to accept a grant for the restoration of the Woolsey Cemetery
from the Arkansas Historic Preservation Program in the amount of $9,990
with City match of $2,498 and approval of a budget adjustment
RECOMMENDATION:
Planning Staff recommends approval of a Certified Local Government grant award from the
Arkansas Historic Preservation Program in the amount of $9,990 with City matching funds in the
amount of $2,498.
BACKGROUND:
Planning staff has applied for and received
the amount of $9,990 to pay for the following;
a Certified Local Government (CLG) grant in
Woolsey Cemetery Preservation Plan:
The proposed project involves the restoration of the historic Woolsey family cemetery, recently
added to the National Register of Historic Places. More specifically, the project involves
the restoration and conservation of the original cast/wrought iron fencing and the grave
markers.
BUDGET/STAFF IMPACT:
A budget adjustment is proposed in the amount of $12,488 for the grant funds and City match.
Attachments:
BA
Grant Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
GRANT # 22-HPRG-22
GRANT AGREEMENT
THIS GRANT AGREEMENT ("AGREEMENT"), dated as of .2021 (the
"Effective Date"), is made by and between the Arkansas Historic Preservation Program,
hereinafter referred to as the "AHPP," and Citv of Fayetteville hereinafter referred to as
"RECIPIENT."
WHEREAS, the AHPP, by administering grant programs that seek to preserve the state's historic
resources, assists governments, organizations and individuals seeking to preserve the state's
historic resources:
WHEREAS, the AHPP, through its Director, is authorized to make and sign any agreements and
perform any acts which may be necessary, desirable, or proper to carry out the purposes of the
AHPP;
WHEREAS, if applicable the RECIPIENT has applied to the AHPP for a grant to carry out a
program of cooperative endeavors to preserve some of the state's historic resources, as hereinafter
set forth: and
WHEREAS the AHPP is willing to make a grant to the RECIPIENT, subject to the terms and
conditions set forth in this Agreement, and RECIPIENT is willing to accept the same, the AHPP
and the RECIPIENT hereby agree as follows:
1. AHPP agrees to make a grant to RECIPIENT in an amount of $9,990 (the "AWARD"),
subject to modification as set forth herein., for the following program: Iron fence, tree
removal and monument repair & restoration (Woolsey Cemetery), hereinafter referred to
as the "PROGRAM."
Effective Date: S It 70� Ending Date: May 13, 2022
RECEIPT OF THE FULL GRANT AWARD IS CONTINGENT UPON RECEIPT OF
ADEQUATE FEDERAL AND STATE REVENUES.
RECIPIENT also agrees to expend cash match on the PROGRAM in the minimum amount of
$2,498
RECIPIENT may only expend grant monies paid to it hereunder on the PROGRAM
between the Effective Date and the Ending Date of the PROGRAM identified in paragraph
l of this AGREEMENT, unless the Ending Date is extended by written agreement signed
by both parties consistent with the provisions for amendment provided in paragraph 14 of
this AGREEMENT. RECIPIENT shall return any grant monies received but not expended
by RECIPIENT to the AHPP no later than fifteen (15) business days after the Ending Date
of the PROGRAM.
3. The AHPP shall not pay any grant monies to RECIPIENT unless and until the AHPP
receives from RECIPIENT this grant AGREEMENT.
4. RECIPIENT shall use the AWARD in conformity with the PROGRAM as defined herein
and, if applicable, any subsequently revised or modified PROGRAM narrative or budget
as required and approved by the AHPP in writing.
5. RECIPIENT agrees that no grant monies payable hereunder shall be used for the purchase
of permanent equipment, capital improvements or construction, to pay the balance of
RECIPIENT's previous year's deficit, for entertainment, interest or other financial costs,
contribution to a contingency reserve, or any other purposes prohibited by the AHPP unless
expressly excepted within this AGREEMENT in paragraph 15.
6. Any cost deficit incurred by RECIPIENT in connection with the PROGRAM shall be
solely the responsibility of RECIPIENT.
7. RECIPIENT shall maintain in its possession for inspection by the AHPP, or its duly
authorized representatives, all books, documents, papers and records maintained to account
for funds expended under the terms and conditions of this AGREEMENT for a minimum
period of three (3) years following June 30 of the grant award year, or until an audit has
been completed.
8. RECIPIENT shall submit for prior written approval by the AHPP director any art set-up,
written narrative and/or audiovisual content of any material produced with the AWARD
no less than ten (10) business days before the proposed date of final printing and/or
production and distribution.
9. RECIPIENT shall include in all promotion, publicity, programs, advertising, and in any
printed or audiovisual materials pertaining to the PROGRAM, the AHPP logo, when
possible, and the following credit line: "THIS (type of publication/material) HAS BEEN
FINANCED (in part/entirely) WITH TAX FUNDS FROM THE STATE OF ARKANSAS
AND THE ARKANSAS HISTORIC PRESERVATION PROGRAM, AN AGENCY OF
THE DEPARTMENT OF ARKANSAS HERITAGE."
10. RECIPIENT shall only expend grant monies received in connection with this
AGREEMENT solely for PROGRAM, as described in paragraphs 1 & 4 of this
AGREEMENT.
11. RECIPIENT shall comply with applicable regulations and policies of the AHPP including
Fair Labor Standards Title VI of the Civil Rights Act of 1964 [42 USC 2000 (d)] and
Section 504 of the Rehabilitation Act of 1973 [29 USC Section 794], Title IX of the
Education Amendment of 1973. the Americans with Disabilities Act of 1991. as well as all
other applicable state and federal laws, re-ulations and executive orders. RECIPIENT
shall not discriminate on the basis of race. religion, national origin, or disability in its
implementation of the PROGRAM. RECPIENT shall consult with AHPP regarding any
reasonable accommodation needed to provide disabled persons with equal access to the
benefits of the PROGRAM.
12. RECIPIENT shall submit all report documentation to the AHPP. and. as applicable. a
conservation easement duly executed and acknowledged by the Recipient. on time in
accordance with the dates set forth in the schedule attached hereto as Exhibit A. Late
reports may result in demand for return of grant funds. RECIPIENT shall honor any such
demand from the AHPP. If for some reason the grant project is terminated or if actual costs
are less than anticipated, RECIPIENT shall return all remaining unobligated grant funds to
the AHPP no later than fifteen (15) days after the termination date of the PROGRAM (if
terminated prior to the Ending Date of the PROGRAM identified in paragraph I of the
AGREEMENT), or the Ending Date of the PROGRAM identified in paragraph 1 of this
AGREEMENT (if the PROGRAM is not terminated prior to the PROGRAM"s ending
date).
13. RECIPIENT shall file with the AHPP, within thirty (30) days after the Ending Date of the
PROGRAM, a final report on the PROGRAM on forms provided by the AHPP.
14. This AGREEMENT may be amended only, in writing as approved by the AHPP and signed
by both RECIPIENT and the AHPP.
15. The following special conditions also apply to this AGREEMENT:
Director's Signature Date
Arkansas Historic Preservation Program
/raeC
pi s gnature Date
6 or
Title (i f appl cable)
Grantee Federal ID Number
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 LONG RANGE PLANNING (634)
2021
Requestor: Mary McGetrick
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval to accept a grant award in the amount of $9,990 from the Arkansas Historic Preservation Program (City match
portion of $2,498) for restoration of the Woolsey Cemetery and approval of a budget adjustment.
COUNCIL DATE:
LEGISTAR FILE ID#:
9/7/2021
2021-0577
Ha y 3la cl�
8/5/2021 10:33 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I GLDATE:
CHKD/POSTED:
TOTAL
Account Number
9,990 9,990
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20210601
Account Name
1010.090.6600-4309.00
- 9,990
32103 RE
Federal Grants - Capital
1010.090.6600-5314.00
1010.634.6340-5304.00
12,488 -
(2,498) -
32103 EX
EX
Professional Services
Travel & Training
K\Budget Adjustments\2021_Budget\City Council\09-07-2021\2021-0577 BA Woolsey Cemetery
Grant.xlsm 1 of 1
GRANT # 22-HPRG-22
GRANT AGREEMENT
THIS GRANT AGREEMENT ("AGREEMENT"). dated as of IQ I JL1 , 2021 (the
"Effective Date"), is made by and between the Arkansas Historic Preservation Program,
hereinafter referred to as the "AHPP," and City of Fayetteville , hereinafter referred to as
"RECIPIENT."
WHEREAS, the AHPP, by administering grant programs that seek to preserve the state's historic
resources, assists governments, organizations and individuals seeking to preserve the state's
historic resources.
WHEREAS, the AIIPP, through its Director, is authorized to make and sign any agreements and
perform any acts which may be necessary. desirable, or proper to carry out the purposes of the
AHPP;
WHEREAS. if applicable the RECIPIENT has applied to the AHPP for a grant to carry out a
program of cooperative endeavors to preserve some of the state's historic resources, as hereinafter
set forth; and
WHEREAS the AHPP is willing to make a grant to the RECIPIENT, subject to the terms and
conditions set forth in this Agreement, and RECIPIENT is willing to accept the same, the AHPP
and the RECIPIENT hereby agree as follows:
1. AHPP agrees to make a grant to RECIPIENT in an amount of $9,990 (the "AWARD"),
subject to modification as set forth herein, for the following program: Iron fence, tree
removal and monument repair & restoration (Woolsey Cemeteryl, hereinafter referred to
as the "PROGRAM."
Effective Date: 10 12 1 oZ Ending Date: May 13, 2022
RECEIPT OF THE FULL GRANT AWARD IS CONTINGENT UPON RECEIPT OF
ADEQUATE FEDERAL AND STATE REVENUES.
RECIPIENT also agrees to expend cash match on the PROGRAM in the minimum amount of
2 498
2. RECIPIENT may only expend grant monies paid to it hereunder on the PROGRAM
between the Effective Date and the Ending Date of the PROGRAM identified in paragraph
1 of this AGREEMENT, unless the Ending Date is extended by written agreement signed
by both parties consistent with the provisions for amendment provided in paragraph 14 of
this AGREEMENT. RECIPIENT shall return any grant monies received but not expended
by RECIPIENT to the AHPP no later than fifteen (15) business days after the Ending Date
of the PROGRAM.
The AHPP shall not pay any grant monies to RECIPIENT unless and until the AHPP
receives from RECIPIENT this grant AGREEMENT.
4. RECIPIENT shall use the AWARD in conformity with the PROGRAM as defined herein
and, if applicable, any subsequently revised or modified PROGRAM narrative or budget
as required and approved by the AHPP in writing.
5. RECIPIENT agrees that no grant monies payable hereunder shall be used for the purchase
of permanent equipment, capital improvements or construction, to pay the balance of
RECIPIENT's previous year's deficit, for entertainment. interest or other financial costs,
contribution to a contingency reserve, or any other purposes prohibited by the AHPP unless
expressly excepted within this AGREEMENT in paragraph 15.
6. Any cost deficit incurred by RECIPIENT in connection with the PROGRAM shall be
solely the responsibility of RECIPIENT.
RECIPIENT shall maintain in its possession for inspection by the AHPP, or its duly
authorized representatives, all books. documents, papers and records maintained to account
for funds expended under the terms and conditions of this AGREEMENT for a minimum
period of three (3) years following June 30 of the grant award year, or until an audit has
been completed.
8. RECIPIENT shall submit for prior written approval by the AHPP director any art set-up,
written narrative and/or audiovisual content of any material produced with the AWARD
no less than ten (10) business days before the proposed date of final printing and/or
production and distribution.
9. RECIPIENT shall include in all promotion, publicity, programs, advertising, and in any
printed or audiovisual materials pertaining to the PROGRAM, the AHPP logo, when
possible, and the following credit line: "THIS (type of publication/material) HAS BEEN
FINANCED (in part/entirely) WITH TAX FUNDS FROM THE STATE OF ARKANSAS
AND TI IE ARKANSAS HISTORIC PRESERVATION PROGRAM. AN AGENCY OF
THE DEPARTMENT OF ARKANSAS HERITAGE."
10. RECIPIENT shall only expend grant monies received in connection with this
AGREEMENT solely for PROGRAM, as described in paragraphs 1 & 4 of this
AGREEMENT.
11. RECIPIENT shall comply with applicable regulations and policies of the AHPP including
Fair Labor Standards Title VI of the Civil Rights Act of 1964 [42 USC 2000 (d)] and
Section 504 of the Rehabilitation Act of 1973 [29 USC Section 7941, Title IX of the
F,ducation Amendment of 1973, the Americans with Disabilities Act of 1991. as well as all
other applicable state and federal laws, regulations and executive orders. RECIPIENT
shall not discriminate on the basis of race, religion, national origin, or disability in its
implementation ol' the PROGRAM. RF,CPILN I shall consult with AHPP regarding any
reasonable accommodation needed to provide disabled persons with equal access to the
benefits of the PROGRAM.
12. RECIPIENT shall submit all report documentation to the AHPP, and. as applicable. a
conservation easement duly executed and acknowledged by the Recipient. on time in
accordance with the dates set forth in the schedule attached hereto as Exhibit A. Late
reports may result in demand for return of grant funds. RECIPIENT shall honor any such
demand fi•om the AHPP. If for some reason the grant project is terminated or if actual costs
are less than anticipated, RECIPIENT shall return all remaining unobligated grant funds to
the AHPP no later than fifteen (15) days after the termination date of the PROGRAM (if
tenninated prior to the Ending Date of the PROGRAM identified in paragraph I of the
AGREEMENT). or the Ending Date of the PROGRAM identified in paragraph I of this
AGREEMENT (if the PROGRAM is not terminated prior to the PROGRAM's ending
date).
13. RECIPIENT shall file with the AHPP, within thirty (30) days after the Ending Date of the
PROGRAM, a final report on the PROGRAM on forms provided by the AHPP.
14. This AGREEMENT may be amended only in writing as approved by the AHPP and signed
by both RECIPIENT and the AHPP.
15. The following special conditions also apply to this AGREEMENT.
_ ID-21-2t
Director's Signature Date
Arkansas Historic Prese vation Program
Title (if applicable)
9--7-21
Date
itGrantee Federal Federal ID Number