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Home My WebLink About298-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 298-21 File Number: 2021-0932 CUES, INC. FORD F550 BOX TRUCK WITH SEWER INSPECTION CAMERA: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F550 BOX TRUCK WITH SEWER INSPECTION CAMERA FROM CUES, INC. IN THE AMOUNT OF $287,970.00 PLUS ANY APPLICABLE DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE UTILITIES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Ford F550 Box Truck with sewer inspection camera from CUES, Inc. in the amount of $287,970.00 plus any applicable delivery charges, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Utilities Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 12/7/2021 Page 1 Printed on 1218121 Resolution: 298-21 File Number: 2021-0932 Attest: C Kara Paxton. City Clerk Treasur :�+�F'�K•I •T RF'gSG�i _�: FAYETTEVIL'_ Page 2 Printed on 1218121 City of Fayetteville, Arkansas 113 West Mountain Street t Fayetteville, AR 72701 (479) 575-8323 Text File - File Number: 2021-0932 Agenda Date: 12/7/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.11 CUES, INC. FORD F550 BOX TRUCK WITH SEWER INSPECTION CAMERA: A RESOLUTION TO APPROVE THE PURCHASE OF A FORD F550 BOX TRUCK WITH SEWER INSPECTION CAMERA FROM CUES, INC. IN THE AMOUNT OF $287,970.00 PLUS ANY APPLICABLE DELIVERY CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE UTILITIES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Ford F550 Box Truck with sewer inspection camera from CUES, Inc. in the amount of $287,970.00 plus any applicable delivery charges, pursuant to a Houston -Galveston Area Council cooperative purchasing contract. for use by the Utilities Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 121812021 Sara Combs Submitted By City of Fayetteville Staff Review Form 2021-0932 Legistar File ID 12/7/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/17/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one Ford FSSO Box Truck with Cues sewer inspection camera using HGAC contract pricing in the total amount of $287,970.00 from CUES, Inc. through Henard Utility of Searcy, AR, and to approve a budget adjustment. Budget Impact: 9700.770.1920-5802.00 Account Number 02080.2020 Project Number Shop Fund Other Vehicles / Equipment Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Project Title $ 1,113,839.00 $ 483,961.20 $ 629,877.80 $ 287,970.00 $ 87,000.00 428,907.80 V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 7, 2021 TO: Mayor and City Council THRU: Terry Gulley, Assistant Public Works Director FROM: Sara Combs, Fleet Operations Superintendent DATE: November 17, 2021 SUBJECT: Purchase of CCTV Sewer Inspection Vehicle CITY COUNCIL MEMO RECOMMENDATION: Council approves the purchase of one Ford F550 Box Truck with Cues sewer inspection camera using HGAC contract pricing in the total amount of $287,970.00 from CUES, Inc. through Henard Utility of Searcy, AR, and to approve a budget adjustment. BACKGROUND: Unit 9200 is a 2014 Mercedes — Benz Sewer TV Camera Van that has exceeded its life expectancy, is having issues with some of the equipment and has 12.3/15 points. DISCUSSION: A Ford F550 Box Truck with Cues sewer inspection camera is available for the HGAC contract price of $287,970.00 through CUES, Inc. and Henard Utility of Searcy, AR. BUDGET/STAFF IMPACT: The cost of these trucks has increased dramatically in the last couple years. A Budget Adjustment is being requested to utilize funds available from project 02083. There is also a shortfall in collection of about $20,000. However, with collection continuing until the new truck arrives and the sale of the old unit, this shortfall should be made up. This item was presented to the Equipment Committee on November 19, 2021. Attachments: HGAC Pricing Sheet Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 JJ� CONTRACT PRICING WORKSHEET �7 For Standard Equipment Purchases Contract SCOT-21 No.: Date 11/18/2021 Prepared: This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly. Buying :Fayetteville, AR Agency: Contractor: EElxsi dba CUES Contact Person: Prepared Robin Guthrie By: Phone: Phone: E 800-327-7791 ext 224 Fax: Fax: :407-425-1569 Email: Email: :robing@cuesinc.com Product G013 Code: : Description: :HI -CUBE VAN TV INSPECTION VEHICLE A. Product Item Base Unit Price Per Contractor's H-GAC Contract: $160,895.00 B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Description Cost GNET Basic - GNET Basic computer system : $16,912.00 TR1940-1 Two Drawers in Kickplate $1,495.00 TR1249 Chassis Rear Camera $1,350.00 MD380-1 Summit electronics upgrade $6,313.00 TR1994 Storage Drawer/Power Boom Crane $11,500.00 MZ300 additional OZIII camera $23,896.00 EV03 - Evolution 3 Interior $3,195.00 CC3 F550 Diesel chassis/generator in lieu of gas $24,782.00 TX360 Compact Track transporter $12,141.00 MD320 Auto payout feature $3,772.00 GX136B Rear Monitor in wall $2,295.00 SEE- Safe Entry/Exit bumper $2,500.00 WM350 Compact Steerable Pipe Ranger $25,832.00 EL 11505 500' addt feet TV cable $2,675.00 Subtotal From Additional Sheet(s): TR1262 Transporter Drawer $1,590.00 Subtotal B: 140248 C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Subtotal C: 0 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit; Price plus Published Options (A+B). For this transaction the percentage is: 0% D. Total Cost before any other applicable Charges, Trade -Ins, Allowances, Discounts, Etc. (A+B+C) Quantity Ordered: X Subtotal of A + B + C: 301143 = Subtotal D: ? 301 143 E. Trade -Ins / Special Discounts / Other Allowances / Freight / Installation / Miscellaneous Charges Description Cost Description Cost Delivery To AR 1386 Less additional customer discount - Demo truck 14,559 Subtotal E: € -13173 Delivery Date:: 120 days F. Total Purchase Price (D+E): 287970 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Combs BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Moving funds available from project 02083 for the purchase of a Sewer Inspection Van for the replacement of unit 9200, WSEW_F076. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 12/7/2021 2021-0932 Hovy 3lack� 1111912021 1:28 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 12/7/2021 CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.2021 1011 Account Name 9700.770.1920-5802.00 87,000 - 02080 2020 EX Vehicles & Equipment - base 9700.770.1920-5802.00 9700.770.1920-5802.00 (47,000) - (40,000) - 02083 02083 2021 2019 EX EX Vehicles & Equipment - base Vehicles & Equipment - base H:\Budget Adjustments\2021_Budget\City Council\12-07-2021\2021-0932 BA Fleet WSEW_F076.x1sm 1 of 1