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Home My WebLink About295-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 295-21 File Number: 2021-0909 BUDGET ADJUSTMENT FOR WATER AND SEWER CONSTRUCTION MATERIALS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $140,000.00 FOR WATER DISTRIBUTION CONSTRUCTION MATERIALS AND WATER AND SEWER CONNECTIONS CONSTRUCTION MATERIALS FOR THE REMAINDER OF 2021 THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves the attached budget adjustment in the amount of $140,000.00 for water distribution construction materials and water and sewer connections construction materials for the remainder of 2021. PASSED and APPROVED on 12/7/2021 City of Fayetteville, Arkansas 113West MountainStreet Fayetteville, AR 72701 at x+ (479) 575-8323 Text File - File Number: 2021-0909 Agenda Date: 12/7/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.8 BUDGET ADJUSTMENT FOR WATER AND SEWER CONSTRUCTION MATERIALS: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $140,000.00 FOR WATER DISTRIBUTION CONSTRUCTION MATERIALS AND WATER AND SEWER CONNECTIONS CONSTRUCTION MATERIALS FOR THE REMAINDER OF 2021 THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of $140,000.00 for water distribution construction materials and water and sewer connections construction materials for the remainder of 2021. City of Fayetteville, Arkansas Page 1 Printed on 12WO21 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0909 Legistar File ID 12/7/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/17/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends a budget adjustment to cover Water Distribution construction materials and Water and Sewer Connections construction materials for the remainder of 2021. Budget Impact: 5400.720.xxxx-5216.00 5400 - Water and Sewer Account Number Fund N/A N/A Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 761,018.00 $ 709, 638.43 $ 51,379.57 $ 140,000.00 191,379.57 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 7, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: November 17, 2021 CITY COUNCIL MEMO SUBJECT: Budget Adjustment for Water Distribution and Water Connection Accounts RECOMMENDATION: Staff recommends a budget adjustment to cover Water Distribution construction materials and Water and Sewer Connections construction materials for the remainder of 2021. BACKGROUND/DISCUSSION: The water leaks and the request for new services have been increasing as we approach the end of 2021. In these two line items, the Department has enough funds to cover about 70% of anticipated expenses for November. To ensure that we have adequate funding to purchase construction and repair materials for these two projects, a BA is requested to add $100,000 for Water Distribution and $40,000 for Water and Sewer Connection — a total of $140,000, to the budget to cover anticipated materials for the remainder of the year. These numbers are based off last year's spending for November and December, in addition to the anticipated increase in repairs and new water and sewer taps from last year. BUDGET/STAFF IMPACT: Funds are available in Water & Sewer Fund Balance (Reserve). Attachments: Detail of Accounts Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 5400.720.4310-5216.00 - Construction Materials FUND: Account Type: Expenses DIVISION: Account Cls 1: EX20 - Materials & Supplies PROGRAM: Account Cls 2: - 2021 Actual Adopted Budget Amended Current YTD Month 2020 Budget Amendment Budget Encumbrances Actual Balance January 23,361.85 571,018 0 571,018 14,787.92 31,210.71 525,019.37 February 40,406.59 0 0 0 (2,322.70) 43,029.36 484,312.71 March 46,228.82 0 0 0 24,599.39 54,600.77 405,112.55 April 63,850.89 0 0 0 (6,659.75) 45,780.31 365,991.99 May 28,636.52 0 0 0 707.02 49,374.25 315,910.72 June 80,269.20 0 0 0 (6,943.05) 70,094.08 252,759.69 July 52,794.08 0 0 0 (297.07) 52,381.47 200,675.29 August 64,737.18 0 0 0 (846.96) 63,766.68 137,755.57 September 32,413.65 0 0 0 223.58 39,910.93 97,621.06 October 45,186.00 0 0 0 (836.70) 48,406.35 50,051.41 November 73,627.28 0 0 0 (1,373.78) 1,273.04 50,152.15 December 69,745.92 0 0 0 0.00 0.00 50,152.15 Annual 621,257.98 571,018 0 571,018 21,037.90 499,827.95 50,152.15 Available 50,152.15 November Projection (5% inc) 77,308.64 December Projection (5% inc) 73,233.22 Total Projection 150,541.86 Additional 2021 Need 100,389.71 5400.720.5620-5216.00 - Construction Materials FUND: Account Type: Expenses DIVISION: Account Cls 1: EX20 - Materials & Supplies PROGRAM: Account Cls 2: - 2021 Actual Adopted Budget Amended Current Month 2020 Budget Amendment Budget Encumbrances Actual Balance January 6,198.53 150,000 0 150,000 5,651.76 7,168.22 137,180.02 February 8,504.17 0 0 0 (1,161.35) 17,876.16 120,465.21 March 17,896.34 0 0 0 (318.41) 17,353.93 103,429.69 April 16,667.59 0 0 0 (443.81) 25,699.39 78,174.11 May 20,277.25 0 0 0 494.99 17,973.21 59,705.91 June 12,583.55 0 0 0 (677.39) 18,505.66 41,877.64 July 11,694.33 0 0 0 (624.33) 24,693.95 17,808.02 August 7,491.87 0 0 0 (423.48) 25,933.46 (7,701.96) September 4,928.23 0 10,000 10,000 (786.38) 5,616.75 (2,532.33) October 14,370.45 0 30,000 30,000 (418.35) 26,669.89 1,216.13 November 6,228.11 0 15,000 15,000 (534.55) 523.26 16,227.42 December 36,185.83 0 0 0 0.00 0.00 16,227.42 Annual 163,026.25 150,000 55,000 205,000 758.70 188,013.88 16,227.42 Available 16,227.42 November Projection (50% inc) 9,342.17 December Projection (30% inc) 47,041.58 Total Projection 56,383.74 Additional 2021 Need 40,156.32 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WATER SEWER (720) 2021 Requestor: Tarvarius J. Smith BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget amendment is needed within the Water and Sewer Fund's 2021 operations budget to fund additional Water Distribution and Water and Sewer Connections construction materials to be purchased throughout the remainder of the year. RESOLUTION/ORDINANCE COUNCIL DATE: 12/7/2021 LEGISTAR FILE ID#: 2021-0909 Hovy 3lack� I1/18/2021 9:49 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 12/7/2021 CHKD/POSTED: TOTAL Account Number 140,000 140,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20211011 Account Name 5400.720.4310-5216.00 100,000 - EX Construction Materials 5400.720.5620-5216.00 5400.720.4000-4999.99 40,000 - - 140,000 EX RE Construction Materials Use Fund Balance - Current H:\Budget Adjustments\2021_Budget\City Council\12-07-2021\2021-0909 BA Water and Sewer Construction Materials 1 of 1