HomeMy WebLinkAbout290-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 290-21
File Number: 2021-0925
POLICE PARKING LOT SECURITY:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$100,000.00 TO PAY FOR ADDITIONAL FENCING, LIGHTING AND OTHER SECURITY
IMPROVEMENTS TO THE CITY OWNED PARKING LOTS AT THE CORNER OF BLOCK
AVENUE AND ROCK STREET
WHEREAS. due to increased incidents of vandalism and attacks directed at police officers and
marked police units, the Police Department has moved all marked police units away from the Police
Station and into a more secure fenced parking lot at the southeast corner of Block Avenue and Rock
Street; and
WHEREAS, the current parking lot cannot accommodate the storage of all marked Police
Department vehicles; and
WHEREAS, the funding requested will provide for fencing of the perimeter of the unfenced,
city -owned parking lot immediately south of the current fenced lot, thereby combining the two parking
lots into one secure lot for the parking of police vehicles, as well as the addition of lighting. cameras,
and other security measures.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $100,000.00 to pay for
additional fencing, lighting and other security improvements to the city -owned parking lots at the corner
of Block Avenue and Rock Street.
Page 1 Printed on 1218121
Resolution: 290-21
File Number.' 2021-0925
PASSED and APPROVED on 12/7/2021
Attest:
' ��/1�I'l .1L��f� I% itlK
`"Kara Paxton. City Clerk Treasurer
Page 2 Printed on 1218121
amity of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
i
(479) 575-8323
Text File
File Number: 2021-0925
Agenda Date: 12/7/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.3
POLICE PARKING LOT SECURITY:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $100,000.00 TO
PAY FOR ADDITIONAL FENCING, LIGHTING AND OTHER SECURITY IMPROVEMENTS TO
THE CITY OWNED PARKING LOTS AT THE CORNER OF BLOCK AVENUE AND ROCK
STREET
WHEREAS, due to increased incidents of vandalism and attacks directed at police officers and marked police
units, the Police Department has moved all marked police units away from the Police Station and into a more
secure fenced parking lot at the southeast corner of Block Avenue and Rock Street: and
WHEREAS, the current parking lot cannot accommodate the storage of all marked Police Department
vehicles. and
WHEREAS, the funding requested will provide for fencing of the perimeter of the unfenced, city -owned
parking lot immediately south of the current fenced lot, thereby combining the two parking lots into one secure
lot for the parking of police vehicles, as well as the addition of lighting, cameras, and other security measures.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget adjustment. a
copy of which is attached to this Resolution, in the amount of $100,000.00 to pay for additional fencing, lighting
and other security improvements to the city -owned parking lots at the corner of Block Avenue and Rock
Street.
City of Fayetteville, Arkansas Page 1 Printed on 121812021
Jamie Fields
Submitted By
City of Fayetteville Staff Review Form
2021-0925
Legistar File ID
12/7/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/18/2021 POLICE (200)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a resolution authorizing the emergency expenditure of funds in the amount not to
exceed $100,000 for additional fencing, lighting, and other security improvements to the city -owned parking lots at
the corner of Block Avenue and Rock Street, and approval of a budget adjustment.
4470.200.8200-5400.00
Account Number
21014.1
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
Sales Tax Capital Improvements
Fund
Police Security Improvements
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 100,000.00
100,000.00
V20210527
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
W4W ARKANSAS
MEETING OF DECEMBER 7, 2021
TO: Mayor and City Council
FROM: Jamie Fields, Deputy Chief of Police
DATE: November 18, 2021
SUBJECT: Police Department Security Project
RECOMMENDATION:
CITY COUNCIL MEMO
Staff recommends approval of resolution authorizing funding of additional fencing,
lighting, and other security improvements to the city -owned parking lots at the corner of Block
Avenue and Rock Street, and approval a budget adjustment of $100,000
BACKGROUND:
In December 2015, the City Council approved the award of formal bid #15-63 for
construction of a security fence for the city -owned parking lot at the corner of Block Avenue and
Rock Street. This parking lot was fenced to secure police vehicles and equipment.
On December 7, 2019, Fayetteville Police Officer Stephen Carr was shot and killed while
sitting in his marked police car which was parked on the north side of the Fayetteville Police
Department building.
On June 6, 2020, a marked police unit was vandalized while parked on Block Avenue
adjacent to the building.
On September 6, 2020, three juveniles were intercepted as they were taking selfies
while kneeling down next to marked police units parked outside the building.
On January 9, 2021, a marked police unit was vandalized while parked outside the
building.
On October 21, 2021, a suspect fired a "bolt" arrow from a crossbow into a marked
police unit which was parked on Block Street adjacent to the building.
DISCUSSION:
These increased incidents of vandalism and attack directed at police officers and
marked police units have led us to move all of our marked police units away from the building
and into the more secure fenced parking lot at the southeast corner of Block Avenue and Rock
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Street. This will mitigate the danger of a suspect approaching officers while their attention is
focused on loading, unloading, and inspecting their marked police units.
This parking lot cannot accommodate the storage of all marked police department
vehicles. This request is for funding to fence the perimeter of the unfenced, city -owned parking
lot immediately south of the current fenced lot, thereby combining the two parking lots into one
secure lot for the parking of police vehicles, as well as the addition of lighting, cameras, and
other security measures.
On November 1, 2021, the Fayetteville Planning Commission granted a fence -height
variance for the additional fencing for this lot. The fencing will match the design and height of
the existing fence.
BUDGET/STAFF IMPACT:
The attached Budget Adjustment will allocate up to $100,000 for these security
upgrades. There is no Staff impact.
Attachments:
Budget Adjustment
Planning Division Staff Report
J F:wb
2
CITY OF
FAYETTEVILLE
ARKANSAS
PLANNING COMMISSION MEMO
TO: Fayetteville Planning Commission
FROM: Jonathan Curth, Development Services Director
MEETING DATE: November 8, 2021
SUBJECT: VAR-2021-000049: Variance (216 S. BLOCK AVEJ PD PARKING LOT
FENCING, 523): Submitted by CITY STAFF for property located at 216 S.
BLOCK AVE. The property is zoned DG, DOWNTOWN GENERAL and
contains approximately 0.57 acres. The request is for a variance of the
Downtown Design Overlay District fence standard.
RECOMMENDATION:
Staff recommends approval of VAR-2021-000049, with conditions.
RECOMMENDED MOTION:
"I move to approve VAR-2021-000049, determining:
• In favor of the requested parking lot design variance; and
• In favor of the other condition recommended by staff.
BACKGROUND:
The subject property is located in Downtown Fayetteville at the southeast corner of W. Rock
Street and S. Block Avenue. While historical aerial imagery suggests the property was developed
with single-family homes through the 1980s, it has since been used for surface parking that is
divided by terrain into two pads. The upper pad accesses Rock directly and is used by the
Fayetteville Police Department. A variance was approved by the Planning Commission in June of
2015 to allow fencing in excess of the Downtown Design Overlay District's maximum height along
the lot's perimeter. The lower lot is used as overflow parking for City staff, City vehicles, and
members of the public accessing the Media Services Department at 101 W. Rock Street.
Surrounding land uses and zoning is depicted in Table 1.
Table 1
Surrounding Land Use and Zoning
Direction
Land Use
Zoning
North
Fayetteville Town Center
MSC, Main Street/Center
South
Single-family Residential
DG, Downtown General
East
Single-family Residential
DG, Downtown General
West
Fayetteville Media Services;
Vacant
DG, Downtown General
Public Comment: Staff has received no public comment regarding the request.
DISCUSSION:
Request: Uniformed officers of the Fayetteville Police Department have experienced heightened
levels of violence and threats of violence in recent years. In acknowledgement of this, the
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 1 of 14
Department proposes to repurpose the southern parking area of the subject property for marked
police car parking. In evaluating the proposal, the Department identified a need for fencing that
conflicts with the Downtown Design Overlay District (DDOD). Specifically, §168.21(E)(6)
delineates fencing standards, including a height maximum of 42-inches in a front yard area.
Accordingly, the Fayetteville Police Department requests a variance to allow installation of an 8-
foot, metal security fence similar to that around the northern portion of the property on the currently
un-fenced southern parking lot.
Staff Recommendation: Staff acknowledges that it is in the public interest for uniformed officers
of the Fayetteville Police Department to discharge their duties effectively. This includes entering
and exiting their vehicles and preparing for shifts without delays associated with additional
security precautions. Accordingly, from a hardship perspective, staff finds that the variance is
justified. Further, in considering the existing fencing installed on the northern portion of the site,
staff finds that extending this southward meets the intent and purpose of the DDOD to use quality
materials in Downtown Fayetteville.
RECOMMENDATION: Staff recommends approval of VAR-2020-000049 subject to the
following conditions:
Conditions of Approval:
1. Planning Commission determination of a variance of Chapter 166.21(E)(6), to permit fencing
in excess of 42-inches and continuing the design utilized on the property to the north. Staff
finds in favor of the request, finding that a variance is necessary for the Police Department
to properly secure their vehicles and equipment.
2. The fence shall be constructed in similar configuration to that installed surrounding the
surface parking lot to the north.
PLANNING COMMISSION ACTION: Required YES
Date: November 8, 2021 O Tabled O Approved O Denied
Motion:
Second:
Vote:
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 2 of 14
BUDGET/STAFF IMPACT:
None
Attachments:
• Unified Development Code, §166.21(E)(6), Downtown Design Overlay District
• Request letter
• Applicant Photos and Exhibit
• Variance Exhibit
• One Mile Map
• Close-up Map
• Current Land Use Map
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 3 of 14
166.21 Downtown Design Overlay District
(A) Purpose. The intent of this ordinance is to encourage good architectural form through the use of quality design
and materials. The goal of the code is to promote functional architecture that creates attractive and usable
space. Downtown Fayetteville has a rich architectural history spanning many decades and styles; therefore,
architecture should be respectful of the existing built environment and should strive to enhance the public
realm. A strong emphasis shall be placed upon designing and implementing sustainable and green architecture
practices.
(B) Applicability. The Downtown Design Overlay District applies to parcels of land located within the boundaries of
the Downtown Design Overlay District. The Downtown Design Overlay District Architecture Standards are
applicable in the following instances:
(1) If a conflict occurs between different standards, these standards shall supersede the City's
Nonresidential Design Standards; Office, and Mixed Use Design and Development Standards in the
Downtown Design Overlay District and College Avenue Overlay District.
(2) All new construction, additions or renovations shall comply with these standards regardless of whether
the improvements require a permit; ordinary repairs and maintenance are not subject to these
standards. Specifically, only the new construction or portions of the building that are being renovated
shall comply with these standards.
(3) Building designs that strictly comply with these standards are to be considered approved for matters
of aesthetics and shall not require further discretionary review for architectural character or
appearance.
(4) Building designs that do not comply with these standards may be permitted by a variance after review
and approval by the Planning Commission.
(5) Building designs that are denied or approved by the Planning Commission may be appealed to the
City Council.
(E) Exterior Architectural Elements. The lists of permitted materials and configurations have been selected for their
durability, sustainability and responsiveness to climate. The primary goal of the Architectural Elements is
authenticity; the elements encourage construction that is straightforward and functional and draws its ornament
and variety from the assembly of genuine materials. Items not listed in the Architectural Elements may be
approved upon review by the Planning Commission.
(6) Garden Walls, Fences and Hedges.
(a) General Requirements.
Fences, garden walls, or hedges are permitted along side yards, rear yards, and all property
lines which abut public streets or alleys.
(ii) Fences in the front yard shall be not be 100% opaque and shall provide visible separation
between the fence slats. Fences in a rear or side yard, at least 10 feet behind the principal
facade of the primary structure, may be at a maximum 100% opaque.
(b) Height.
(i) Front yard (in front of the primary structure) maximum height of 42 inches.
(ii) Fences located in the rear and side yards (behind the principal facade of the primary
structure) shall have a minimum height of 36 inches and a maximum height of 8 feet.
(c) Permitted Configurations.
(i) Wood Fences. Vertical picket fences or horizontal slat fences with corner posts, and split
rail fences; privacy fences are permitted in the rear and side yard only, behind the principal
facade of the primary structure.
(ii) Metal Fence. Fence shall be comprised of primarily vertical pickets with a minimum %-inch
diameter, and 4-inch maximum clear space between the pickets.
(iii) Brick and Stone.
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 4 of 14
(d) Permitted Finish Materials
(i) Wood.
(ii) Wrought iron, steel and cast iron.
(iii) Brick and stone.
(iv) Concrete masonry units with or without stucco so long as the primary structure corresponds.
(v) Reinforced concrete with or without stucco as long as the primary structure corresponds.
(Ord. No. 5056, 9-04-07; Ord. No. 5679, 4-15-14; Ord. No. 6017, §1, 12-5-17)
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 5 of 14
-
IV
CITY OF
FAYETTEVILLE
ARKANSAS
VAR-2021-000049
Request
Letter
MEMORANDUM
TO: Matthew Johnson, Planning Conunission Chairman, City of Fayetteville
FROM: Jamie Fields, Deputy Chief of Poh&
DATE: October 28, 2021
SUBJECT: Fence Height Variance Request
The Police Department is requesting a variance from the fencing height restrictions in the Downtown Design
Overlay District (Chapter 166.21, E.6.b.i).
The City of Fayetteville owns two contiguous parking lots adjacent to the police department at the intersection
of Rock Street and Block Avenue. One parking lot opens to Rock Street, and in 2015, it was fenced with 8'
black metal security fencing. It is used for police department vehicles, trailers and equipment. One parking lot
opens to Block Avenue, and it is partially fenced on three sides with fencing of various materials and heights.
Neither lot is available for public parking.
Police officers have experienced an increase in physical aggression and violence over the past twenty-two
months. Marked police vehicles have been the focus of negative attention and aggression. Due to the threat to
officer safety at the police department, we have moved all marked patrol vehicles from parking areas behind and
beside the police department to the fenced parking lot. The security this parking lot provides helps mitigate the
danger for officers when they are loading, unloading, and inspecting their vehicles. This parking lot does not
provide adequate space for all of our marked vehicles.
We are currently in the process of obtaining pricing to install the same or similar 8' metal security fencing
around the parking lot that opens to Block Avenue. In order to maintain consistency in both aesthetics and
security, we are requesting a variance from the 42" maximum fence height restrictions on the Block Street side,
allowing the police department to use 8' security fencing for the entire lot.
The addition of 8' black metal fencing around the parking lot is a good addition, because the fencing will be the
same or similar to the existing security fencing that surrounds the bordering parking lot. The fencing was
selected to both deter aggression towards police officers and equipment while also being aesthetically appealing
and complimentary of the intent of the Downtown Design Overlay District's standards. If it is possible to do so,
the fencing that separates the two lots will be reused, opening the divider between the two lots, creating one
fenced area and saving expense.
The security fencing is necessary to protect officers as they load, unload and inspect their vehicles, times when
their attention is diverted, and they are vulnerable. While a 42" fence may be adequate to serve the purpose of
delineating public from private space throughout much of downtown, that height represents an undue hardship
given it is inadequate to limit site access and promote security.
ailing Address:
)0 West Rock Street
ayetteville, AR 72701
www.fayetteville-ar.gov
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
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VAR-2021-000049
Variance
Exhibit
t
_ Fayetteville Police
Department
Currently fenced
_ Proposed for
fencing
Planning Commission
November 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 11 of 14
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 12 of 14
VAR-2021-000049
Close Up View
Fayetteville PD
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=_ Urban Center
Planning Area
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Fayetteville City Limits
I Design Overlay District
Feet
0 75 150 300 450
1 inch = 200 feet
CE
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is Downtown Core
Main Street Center
i� Downtown General
E ® Neighborhood Conservation
600 P-1
Planning Planning Cortimission
"'^k> 8, 2021
Agenda Item 2
ADM 21-000049 (PD Lot Fence)
Page 13 of 14
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2021
Requestor: Mike Reynolds
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of a resolution authorizing the emergency expenditure of funds in the amount not to exceed
$100,000 for additional fencing, lighting, and other security improvements to the city -owned parking lots at the corner
of Block Avenue and Rock Street, and approval of a budget adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE: 12/7/2021
LEGISTAR FILE ID#: 2021-0925
Hovy 3lack�
1111812021 12:01 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 12/7/2021
CHKD/POSTED:
TOTAL
Account Number
100,000 100,000
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.2021101 1
Account Name
4470.200.8200-5400.00
100,000 -
21014 1 EX
Building & Grounds - Maintenance
4470.001.9470-4999.99
- 100,000
RE
Use Fund Balance - Current
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