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HomeMy WebLinkAbout290-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 290-21 File Number: 2021-0925 POLICE PARKING LOT SECURITY: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $100,000.00 TO PAY FOR ADDITIONAL FENCING, LIGHTING AND OTHER SECURITY IMPROVEMENTS TO THE CITY OWNED PARKING LOTS AT THE CORNER OF BLOCK AVENUE AND ROCK STREET WHEREAS. due to increased incidents of vandalism and attacks directed at police officers and marked police units, the Police Department has moved all marked police units away from the Police Station and into a more secure fenced parking lot at the southeast corner of Block Avenue and Rock Street; and WHEREAS, the current parking lot cannot accommodate the storage of all marked Police Department vehicles; and WHEREAS, the funding requested will provide for fencing of the perimeter of the unfenced, city -owned parking lot immediately south of the current fenced lot, thereby combining the two parking lots into one secure lot for the parking of police vehicles, as well as the addition of lighting. cameras, and other security measures. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $100,000.00 to pay for additional fencing, lighting and other security improvements to the city -owned parking lots at the corner of Block Avenue and Rock Street. Page 1 Printed on 1218121 Resolution: 290-21 File Number.' 2021-0925 PASSED and APPROVED on 12/7/2021 Attest: ' ��/1�I'l .1L��f� I% itlK `"Kara Paxton. City Clerk Treasurer Page 2 Printed on 1218121 amity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 i (479) 575-8323 Text File File Number: 2021-0925 Agenda Date: 12/7/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.3 POLICE PARKING LOT SECURITY: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $100,000.00 TO PAY FOR ADDITIONAL FENCING, LIGHTING AND OTHER SECURITY IMPROVEMENTS TO THE CITY OWNED PARKING LOTS AT THE CORNER OF BLOCK AVENUE AND ROCK STREET WHEREAS, due to increased incidents of vandalism and attacks directed at police officers and marked police units, the Police Department has moved all marked police units away from the Police Station and into a more secure fenced parking lot at the southeast corner of Block Avenue and Rock Street: and WHEREAS, the current parking lot cannot accommodate the storage of all marked Police Department vehicles. and WHEREAS, the funding requested will provide for fencing of the perimeter of the unfenced, city -owned parking lot immediately south of the current fenced lot, thereby combining the two parking lots into one secure lot for the parking of police vehicles, as well as the addition of lighting, cameras, and other security measures. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget adjustment. a copy of which is attached to this Resolution, in the amount of $100,000.00 to pay for additional fencing, lighting and other security improvements to the city -owned parking lots at the corner of Block Avenue and Rock Street. City of Fayetteville, Arkansas Page 1 Printed on 121812021 Jamie Fields Submitted By City of Fayetteville Staff Review Form 2021-0925 Legistar File ID 12/7/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/18/2021 POLICE (200) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a resolution authorizing the emergency expenditure of funds in the amount not to exceed $100,000 for additional fencing, lighting, and other security improvements to the city -owned parking lots at the corner of Block Avenue and Rock Street, and approval of a budget adjustment. 4470.200.8200-5400.00 Account Number 21014.1 Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Sales Tax Capital Improvements Fund Police Security Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 100,000.00 100,000.00 V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE W4W ARKANSAS MEETING OF DECEMBER 7, 2021 TO: Mayor and City Council FROM: Jamie Fields, Deputy Chief of Police DATE: November 18, 2021 SUBJECT: Police Department Security Project RECOMMENDATION: CITY COUNCIL MEMO Staff recommends approval of resolution authorizing funding of additional fencing, lighting, and other security improvements to the city -owned parking lots at the corner of Block Avenue and Rock Street, and approval a budget adjustment of $100,000 BACKGROUND: In December 2015, the City Council approved the award of formal bid #15-63 for construction of a security fence for the city -owned parking lot at the corner of Block Avenue and Rock Street. This parking lot was fenced to secure police vehicles and equipment. On December 7, 2019, Fayetteville Police Officer Stephen Carr was shot and killed while sitting in his marked police car which was parked on the north side of the Fayetteville Police Department building. On June 6, 2020, a marked police unit was vandalized while parked on Block Avenue adjacent to the building. On September 6, 2020, three juveniles were intercepted as they were taking selfies while kneeling down next to marked police units parked outside the building. On January 9, 2021, a marked police unit was vandalized while parked outside the building. On October 21, 2021, a suspect fired a "bolt" arrow from a crossbow into a marked police unit which was parked on Block Street adjacent to the building. DISCUSSION: These increased incidents of vandalism and attack directed at police officers and marked police units have led us to move all of our marked police units away from the building and into the more secure fenced parking lot at the southeast corner of Block Avenue and Rock Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Street. This will mitigate the danger of a suspect approaching officers while their attention is focused on loading, unloading, and inspecting their marked police units. This parking lot cannot accommodate the storage of all marked police department vehicles. This request is for funding to fence the perimeter of the unfenced, city -owned parking lot immediately south of the current fenced lot, thereby combining the two parking lots into one secure lot for the parking of police vehicles, as well as the addition of lighting, cameras, and other security measures. On November 1, 2021, the Fayetteville Planning Commission granted a fence -height variance for the additional fencing for this lot. The fencing will match the design and height of the existing fence. BUDGET/STAFF IMPACT: The attached Budget Adjustment will allocate up to $100,000 for these security upgrades. There is no Staff impact. Attachments: Budget Adjustment Planning Division Staff Report J F:wb 2 CITY OF FAYETTEVILLE ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission FROM: Jonathan Curth, Development Services Director MEETING DATE: November 8, 2021 SUBJECT: VAR-2021-000049: Variance (216 S. BLOCK AVEJ PD PARKING LOT FENCING, 523): Submitted by CITY STAFF for property located at 216 S. BLOCK AVE. The property is zoned DG, DOWNTOWN GENERAL and contains approximately 0.57 acres. The request is for a variance of the Downtown Design Overlay District fence standard. RECOMMENDATION: Staff recommends approval of VAR-2021-000049, with conditions. RECOMMENDED MOTION: "I move to approve VAR-2021-000049, determining: • In favor of the requested parking lot design variance; and • In favor of the other condition recommended by staff. BACKGROUND: The subject property is located in Downtown Fayetteville at the southeast corner of W. Rock Street and S. Block Avenue. While historical aerial imagery suggests the property was developed with single-family homes through the 1980s, it has since been used for surface parking that is divided by terrain into two pads. The upper pad accesses Rock directly and is used by the Fayetteville Police Department. A variance was approved by the Planning Commission in June of 2015 to allow fencing in excess of the Downtown Design Overlay District's maximum height along the lot's perimeter. The lower lot is used as overflow parking for City staff, City vehicles, and members of the public accessing the Media Services Department at 101 W. Rock Street. Surrounding land uses and zoning is depicted in Table 1. Table 1 Surrounding Land Use and Zoning Direction Land Use Zoning North Fayetteville Town Center MSC, Main Street/Center South Single-family Residential DG, Downtown General East Single-family Residential DG, Downtown General West Fayetteville Media Services; Vacant DG, Downtown General Public Comment: Staff has received no public comment regarding the request. DISCUSSION: Request: Uniformed officers of the Fayetteville Police Department have experienced heightened levels of violence and threats of violence in recent years. In acknowledgement of this, the Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 1 of 14 Department proposes to repurpose the southern parking area of the subject property for marked police car parking. In evaluating the proposal, the Department identified a need for fencing that conflicts with the Downtown Design Overlay District (DDOD). Specifically, §168.21(E)(6) delineates fencing standards, including a height maximum of 42-inches in a front yard area. Accordingly, the Fayetteville Police Department requests a variance to allow installation of an 8- foot, metal security fence similar to that around the northern portion of the property on the currently un-fenced southern parking lot. Staff Recommendation: Staff acknowledges that it is in the public interest for uniformed officers of the Fayetteville Police Department to discharge their duties effectively. This includes entering and exiting their vehicles and preparing for shifts without delays associated with additional security precautions. Accordingly, from a hardship perspective, staff finds that the variance is justified. Further, in considering the existing fencing installed on the northern portion of the site, staff finds that extending this southward meets the intent and purpose of the DDOD to use quality materials in Downtown Fayetteville. RECOMMENDATION: Staff recommends approval of VAR-2020-000049 subject to the following conditions: Conditions of Approval: 1. Planning Commission determination of a variance of Chapter 166.21(E)(6), to permit fencing in excess of 42-inches and continuing the design utilized on the property to the north. Staff finds in favor of the request, finding that a variance is necessary for the Police Department to properly secure their vehicles and equipment. 2. The fence shall be constructed in similar configuration to that installed surrounding the surface parking lot to the north. PLANNING COMMISSION ACTION: Required YES Date: November 8, 2021 O Tabled O Approved O Denied Motion: Second: Vote: Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 2 of 14 BUDGET/STAFF IMPACT: None Attachments: • Unified Development Code, §166.21(E)(6), Downtown Design Overlay District • Request letter • Applicant Photos and Exhibit • Variance Exhibit • One Mile Map • Close-up Map • Current Land Use Map Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 3 of 14 166.21 Downtown Design Overlay District (A) Purpose. The intent of this ordinance is to encourage good architectural form through the use of quality design and materials. The goal of the code is to promote functional architecture that creates attractive and usable space. Downtown Fayetteville has a rich architectural history spanning many decades and styles; therefore, architecture should be respectful of the existing built environment and should strive to enhance the public realm. A strong emphasis shall be placed upon designing and implementing sustainable and green architecture practices. (B) Applicability. The Downtown Design Overlay District applies to parcels of land located within the boundaries of the Downtown Design Overlay District. The Downtown Design Overlay District Architecture Standards are applicable in the following instances: (1) If a conflict occurs between different standards, these standards shall supersede the City's Nonresidential Design Standards; Office, and Mixed Use Design and Development Standards in the Downtown Design Overlay District and College Avenue Overlay District. (2) All new construction, additions or renovations shall comply with these standards regardless of whether the improvements require a permit; ordinary repairs and maintenance are not subject to these standards. Specifically, only the new construction or portions of the building that are being renovated shall comply with these standards. (3) Building designs that strictly comply with these standards are to be considered approved for matters of aesthetics and shall not require further discretionary review for architectural character or appearance. (4) Building designs that do not comply with these standards may be permitted by a variance after review and approval by the Planning Commission. (5) Building designs that are denied or approved by the Planning Commission may be appealed to the City Council. (E) Exterior Architectural Elements. The lists of permitted materials and configurations have been selected for their durability, sustainability and responsiveness to climate. The primary goal of the Architectural Elements is authenticity; the elements encourage construction that is straightforward and functional and draws its ornament and variety from the assembly of genuine materials. Items not listed in the Architectural Elements may be approved upon review by the Planning Commission. (6) Garden Walls, Fences and Hedges. (a) General Requirements. Fences, garden walls, or hedges are permitted along side yards, rear yards, and all property lines which abut public streets or alleys. (ii) Fences in the front yard shall be not be 100% opaque and shall provide visible separation between the fence slats. Fences in a rear or side yard, at least 10 feet behind the principal facade of the primary structure, may be at a maximum 100% opaque. (b) Height. (i) Front yard (in front of the primary structure) maximum height of 42 inches. (ii) Fences located in the rear and side yards (behind the principal facade of the primary structure) shall have a minimum height of 36 inches and a maximum height of 8 feet. (c) Permitted Configurations. (i) Wood Fences. Vertical picket fences or horizontal slat fences with corner posts, and split rail fences; privacy fences are permitted in the rear and side yard only, behind the principal facade of the primary structure. (ii) Metal Fence. Fence shall be comprised of primarily vertical pickets with a minimum %-inch diameter, and 4-inch maximum clear space between the pickets. (iii) Brick and Stone. Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 4 of 14 (d) Permitted Finish Materials (i) Wood. (ii) Wrought iron, steel and cast iron. (iii) Brick and stone. (iv) Concrete masonry units with or without stucco so long as the primary structure corresponds. (v) Reinforced concrete with or without stucco as long as the primary structure corresponds. (Ord. No. 5056, 9-04-07; Ord. No. 5679, 4-15-14; Ord. No. 6017, §1, 12-5-17) Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 5 of 14 - IV CITY OF FAYETTEVILLE ARKANSAS VAR-2021-000049 Request Letter MEMORANDUM TO: Matthew Johnson, Planning Conunission Chairman, City of Fayetteville FROM: Jamie Fields, Deputy Chief of Poh& DATE: October 28, 2021 SUBJECT: Fence Height Variance Request The Police Department is requesting a variance from the fencing height restrictions in the Downtown Design Overlay District (Chapter 166.21, E.6.b.i). The City of Fayetteville owns two contiguous parking lots adjacent to the police department at the intersection of Rock Street and Block Avenue. One parking lot opens to Rock Street, and in 2015, it was fenced with 8' black metal security fencing. It is used for police department vehicles, trailers and equipment. One parking lot opens to Block Avenue, and it is partially fenced on three sides with fencing of various materials and heights. Neither lot is available for public parking. Police officers have experienced an increase in physical aggression and violence over the past twenty-two months. Marked police vehicles have been the focus of negative attention and aggression. Due to the threat to officer safety at the police department, we have moved all marked patrol vehicles from parking areas behind and beside the police department to the fenced parking lot. The security this parking lot provides helps mitigate the danger for officers when they are loading, unloading, and inspecting their vehicles. This parking lot does not provide adequate space for all of our marked vehicles. We are currently in the process of obtaining pricing to install the same or similar 8' metal security fencing around the parking lot that opens to Block Avenue. In order to maintain consistency in both aesthetics and security, we are requesting a variance from the 42" maximum fence height restrictions on the Block Street side, allowing the police department to use 8' security fencing for the entire lot. The addition of 8' black metal fencing around the parking lot is a good addition, because the fencing will be the same or similar to the existing security fencing that surrounds the bordering parking lot. The fencing was selected to both deter aggression towards police officers and equipment while also being aesthetically appealing and complimentary of the intent of the Downtown Design Overlay District's standards. If it is possible to do so, the fencing that separates the two lots will be reused, opening the divider between the two lots, creating one fenced area and saving expense. The security fencing is necessary to protect officers as they load, unload and inspect their vehicles, times when their attention is diverted, and they are vulnerable. While a 42" fence may be adequate to serve the purpose of delineating public from private space throughout much of downtown, that height represents an undue hardship given it is inadequate to limit site access and promote security. ailing Address: )0 West Rock Street ayetteville, AR 72701 www.fayetteville-ar.gov Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) .- -.:;�-:•�.. :cs$z��*r•.-r: .:.-. - - -.-gin. ....=x��----_ -=.r -- . �-.����� - Page 6 of 14 llw- - um -A- A not) 4!V �i� ^ :� �..+ � I -• •f 'fir •�j. - ti � �, � ,A��� !i ��ijK� • - ��'�� Y'�iN+�/� 5. �•' ' f �rY.. � .-4 tea. .y J,► �Ii+i►.�►� � / � V _ �� N� a-w-- i•. W....alw Ea ENa/ M •;;. . 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VAR-2021-000049 Variance Exhibit t _ Fayetteville Police Department Currently fenced _ Proposed for fencing Planning Commission November 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 11 of 14 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 12 of 14 VAR-2021-000049 Close Up View Fayetteville PD 1.L! r ^ ` MOUNTAIN ST =_ Urban Center Planning Area L��� Fayetteville City Limits I Design Overlay District Feet 0 75 150 300 450 1 inch = 200 feet CE W a W a RSF-18 is Downtown Core Main Street Center i� Downtown General E ® Neighborhood Conservation 600 P-1 Planning Planning Cortimission "'^k> 8, 2021 Agenda Item 2 ADM 21-000049 (PD Lot Fence) Page 13 of 14 PA JL vi Single -Family Residentifl L16- mil• - @f. •�;F , t � � _... � Ire �•4'} ... !i •' '�a�r�x, � . 9 kh ��.yyy � . � � � .. _� -,• � ° 1 -� •� �C:•... 1�M.. � ': � -ems � .''� i �-_� ..! ` i try•"�au �.i: N >� ... a_il •-' 1� j�u*.. ,»n � l� ' YS � '�1� I r .. �� r ✓r City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2021 Requestor: Mike Reynolds BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a resolution authorizing the emergency expenditure of funds in the amount not to exceed $100,000 for additional fencing, lighting, and other security improvements to the city -owned parking lots at the corner of Block Avenue and Rock Street, and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 12/7/2021 LEGISTAR FILE ID#: 2021-0925 Hovy 3lack� 1111812021 12:01 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 12/7/2021 CHKD/POSTED: TOTAL Account Number 100,000 100,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.2021101 1 Account Name 4470.200.8200-5400.00 100,000 - 21014 1 EX Building & Grounds - Maintenance 4470.001.9470-4999.99 - 100,000 RE Use Fund Balance - Current H:\Budget Adjustments\2021_Budget\City Council\12-07-2021\2021-0925 BA Police Security Improvements.xlsm 1 of 1