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HomeMy WebLinkAbout286-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 286-21 File Number: 2021-0851 JOHANSON CONSULTING, INC. D/B/A JOHANSON GROUP: A RESOLUTION TO APPROVE A ONE (1) YEAR CONTRACT WITH AUTOMATIC RENEWALS FOR FOUR (4) ADDITIONAL ONE (1) YEAR TERMS WITH JOHANSON CONSULTING, INC. D/B/A JOHANSON GROUP FOR A CLASSIFICATION, COMPENSATION AND BENEFITS STUDY IN THE AMOUNT OF $20,000.00 FOR THE FIRST YEAR, TO APPROVE AN ANNUAL PROJECT CONTINGENCY OF $7,500.00 FOR MARKET REVIEWS AND ONGOING CONSULTING SERVICES EACH YEAR THE CONTRACT IS IN EFFECT. AND TO APPROVE A ONE (1) YEAR SOFTWARE LICENSE AND SUPPORT AGREEMENT WITH AUTOMATIC RENEWALS FOR FOUR (4) ADDITIONAL ONE (1) YEAR TERMS WITH DB SQUARED, LLC FOR DBCOMPENSATION SOFTWARE IN THE AMOUNT OF $3,000.00 PER YEAR BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas approves a one (1) year contract with automatic renewals for four (4) additional one (1) year terms with Johanson Consulting. Inc. d/b/a Johanson Group for a classification, compensation and benefits study in the amount of $20.000.00 for the first year, and further approves an annual project contingency in the amount of $7.500.00 for ongoing market reviews and consulting services each year the contract is in effect. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a one (1) year software license and support agreement with automatic renewals for four (4) additional one (1) year terms with DB Squared, LLC for DBCompensation software in the amount of $3,000.00 per year. Page 1 Printed on 11/17121 Resolution: 286-21 File Number: 2021-0851 PASSED and APPROVED on 1 1/16/2021 ��trrr Approved Attest: ♦♦\����RK � Tr►�/�� G1TY _LE Lioneld J an ayor Kara Paxton. City Clerk Treasurei- 4—'.. 9 �I1111 Page 2 Printed on 11/17121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0851 Agenda Date: 11/16/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.10 JOHANSON CONSULTING, INC. DB/A JOHANSON GROUP: A RESOLUTION TO APPROVE A ONE (1) YEAR CONTRACT WITH AUTOMATIC RENEWALS FOR FOUR (4) ADDITIONAL ONE (1) YEAR TERMS WITH JOHANSON CONSULTING, INC. DB/A JOHANSON GROUP FOR A CLASSIFICATION, COMPENSATION AND BENEFITS STUDY IN THE AMOUNT OF $20,000.00 FOR THE FIRST YEAR, TO APPROVE AN ANNUAL PROJECT CONTINGENCY OF $7,500.00 FOR MARKET REVIEWS AND ONGOING CONSULTING SERVICES EACH YEAR THE CONTRACT IS IN EFFECT, AND TO APPROVE A ONE (1) YEAR SOFTWARE LICENSE AND SUPPORT AGREEMENT WITH AUTOMATIC RENEWALS FOR FOUR (4) ADDITIONAL ONE (1) YEAR TERMS WITH DB SQUARED, LLC FOR DBCOMPENSATION SOFTWARE IN THE AMOUNT OF $3,000.00 PER YEAR BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas approves a one (1) year contract with automatic renewals for four (4) additional one (1) year terms with Johanson Consulting, Inc. d/b/a Johanson Group for a classification, compensation and benefits study in the amount of $20,000.00 for the first year, and further approves an annual project contingency in the amount of $7,500.00 for ongoing market reviews and consulting services each year the contract is in effect. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a one (1) year software license and support agreement with automatic renewals for four (4) additional one (1) year terms with DB Squared, LLC for DBCompensation software in the amount of $3,000.00 per year. City of Fayetteville, Arkansas Page 1 Printed on 11/17/2021 Missy Cole Submitted By City of Fayetteville Staff Review Form 2021-0851 Legistar File ID 11/16/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/28/2021 HUMAN RESOURCES (120) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a contract with Johanson Group in the amount of $20,000 for a classification, compensation and benefits study and an annual contingency amount not to exceed $7,500 for consulting services. Staff also recommends Council approve a contract with DB Squared, LLC (a sister company of Johanson Group) for use of their proprietary DBCompensation software. 1010.120.1220-5314.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 223,708.00 $ 134, 698.38 $ 89,009.62 $ 20,000.00 69,009.62 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 16, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Missy Cole, HR Director DATE: October 27, 2021 CITY COUNCIL MEMO SUBJECT: Approval of consulting contract with Johanson Group to conduct a classification, compensation and benefits study and approval of a software licensing agreement with DBCompensationTM RECOMMENDATION: Staff recommends approval of a contract with Johanson Group in the amount of $20,000 for a classification, compensation and benefits study and an annual contingency amount not to exceed $7,500 for general consulting services. Staff also recommends Council approve a contract with DBCompensationTM (a sister company of Johanson Group) for use of their proprietary DBCompensationTM software. Both contracts have an initial term of one year and are renewable for four years. BACKGROUND: In 2016, Johanson Group was selected by the City to conduct a classification, compensation and benefits study. Beginning in 2018, Johanson Group has provided annual compensation and benefits market surveys, alternating between Merit Staff and Uniformed Police and Fire Staff. The City last conducted a market survey for Merit Staff in 2019 and for Uniformed Police and Fire Staff in 2020. DISCUSSION: The City completed a professional selection process and received one response. The selection committee voted to recommend Johanson Group. Johanson will charge a fixed fee rate of $20,000 for a Merit Staff compensation survey and $13,000 for a Uniformed Police and Fire staff compensation survey, alternating each year. Consultation outside of the scope of services for the surveys will be charged at $150 per hour not to exceed $7,500 annually. Staff recommends continuing the software licensing agreement to utilize the proprietary DBCompensationTM software. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Software Features • Reduces staff time in building job descriptions and supports internal consistencies • Provides a repository of job descriptions and grades, which allows ease of use for sharing and enhanced collaboration across the organization • Allows a quick analysis of jobs, grades and pay lines for easy evaluation of internal equity and value • Serves as a resource to train supervisors to better understand the process of job evaluation • Allows easy evaluation of current employee pay lines to market data • Allows easy evaluation of our current pay practices to ensure equal pay • Saves staff time in creating custom reports to determine the financial effect of moving the City' pay line The cost for DBCompensationTM software licensing, technical support and upgrade fees is $250 per month or $3,000 per year. BUDGET/STAFF IMPACT: Funds are budgeted in the 2021 Human Resources program to cover the cost of this project. The annual software fees and any contingency costs incurred during the term of the consulting contract will be funded in the Human Resources budget. Attachments: Johanson Group and DB Squared, LLC Contract Appendix A - RFP 21-03 — City's RFP Appendix B — Response to RFP from Johanson Group Appendix C — DBCompensation Software License and Support Agreement CITY F FAYETTEVILLE Contract for Services ARKANSAS RFP 21-03, Classification and Compensation Services Vendor: Johanson Consulting, Inc. DBA Johanson Group and DB Squared, LLC Terms: One year with four one-year automatic renewals This contract executed this & day of NOft6r2021, between the City of Fayetteville, Arkansas, (City), Johanson Consulting, Inc. DBA Johanson Group (Johanson Group) and DB Squared, LLC (DB Squared). In consideration of the mutual covenants contained herein, the parties agree as follows. WITNESSETH: WHEREAS, City has previously determined that it has a need for a classification, compensation, and benefits study; and WHEREAS, City, after soliciting competitive proposals for such services pursuant to City of Fayetteville RFP 21-03 (herein after referred to as Request for Proposal or RFP), City has awarded this contract to Johanson Group; and WHEREAS, Johanson Group has represented that it is able to satisfactorily provide these services according to the terms and conditions of the RFP, which are incorporated herein by reference, and the terms and conditions are contained herein; WHEREAS, this contract is not an exclusive contract, and NOW THEREFORE, in consideration of the above and mutual covenants contained herein, the parties agree as follows: 1. Services to be Performed: Johanson Group hereby agrees to provide the City with a classification, compensation and benefits study, as requested and more specifically outlined in the RFP, this agreement, and all subsequent official documents that form the Contract Documents for this Agreement. DB Squared agrees to provide software as outlined in RFP 21-03. 2. Fees: Fees shall be paid by the City in the following manner, pending annual renewal a)Johanson Group: a. 2021 Merit: Not to exceed fee of $20,000 USD b. 2022 Police and Fire: Not to exceed fee of $13,000 USD c. 2023 Merit: Not to exceed fee of $20,000 USD d. 2024 Police and Fire: Not to exceed fee of $13,000 USD City of Fayetteville, AR and Johanson Group RFP 21-03, Classification and Compensation Services -CONTRACT Page 1 of 6 e. 2025 Merit: Not to exceed fee of $20,000 USD b) DB Squared a. 2022 Licensing fee not to exceed $250.00 USD per month or $3,000.00 USD per year c) Additional services may be agreed upon by mutual change order, as defined herein, by both parties- 3. Time of Service: Services shall be performed in a timely manner, as specified in the RFP. 4. Compensation: As compensation for Johanson Group providing services to the City as described herein, the City shall pay Johanson Group based on the submission of invoices for work completed and properly authorized. a. Invoices shall be billed based on the pricing submitted in the RFP. Payments will be made within 30 days of receipt of accepted invoice. 5- Insurance: The Johanson Group shall provide and maintain in force at all times during the term of the services contemplated herein insurance as presented in RFP 21-03 including general automotive, commercial general liability, workers' compensation insurance, and errors & omissions. Fees for policies associated with this requirement shall be paid by Johanson Group. A complete certificate of insurance shall be provided to the City within ten (10) business days of contract award and shall list the City of Fayetteville, AR as an additional insured. 6. Term of Agreement: a)This agreement shall be valid for one full year upon execution and automatically renew for an additional four (4) one-year periods unless canceled or terminated with thirty (30) days written notice by either party. b) the City reserves the right to award this contract for a second classification, compensation, and benefits study within five (5) years from City Council approval date of contract. The City also reserves the right to contract with Johanson Group within such five (5) year period for work related to this RFP and the City's classification, compensation, and benefits mission. Services performed pursuant to this Contract shall commence upon execution of this agreement and continue unless canceled or terminated with thirty (30) days written notice by either party. 7. Amendment of Contract: This Contract may be amended only by mutual written agreement of the parties. 8. Legal Compliance: Johanson Group is responsible for full and complete compliance with all applicable laws, rules, regulations and licensing requirements imposed by any public authority having jurisdiction. 9. Approval of Agent: The City reserves the right to require the Johanson Group to replace the assigned agent with another agent of the same company if, in the opinion of the City staff, the agent is not rendering or is incapable of rendering the quality of service and cooperation required. City of Fayetteville, AR and Johanson Group RFP 21-03, Classification and Compensation Serv,ces - CONTRACT Page 2 of 6 10. Auditable Records: The Johanson Group shall maintain such accounts and records in connection with its performance of services for the City as may reasonably be required by the City. 11. Assignment and Subcontracting: Johanson Group shall perform this contract and no assignment or subcontracting shall be allowed without the prior written consent of the City. In the event of a corporate acquisition and/or merger, Johanson Group shall provide written notice to the City within thirty (30) business days of such notice of action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a Proposer, which has disclosed its intent to assign or subcontract in its response to the RFP, without exception shall constitute approval for purposes of this Agreement. 12. Cancellation: The City of Fayetteville reserves the right to cancel this Contract, without cause, by giving thirty (30) days' notice to Johanson Group of the intent to cancel, or with cause if at any time Johanson Group fails to fulfill or abide by any of the terms or conditions specified. Failure of the Johanson Group to comply with any of the provisions of this contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source any services which have not been provided within the period of time stated in the proposal, or if no such time is stated, within a reasonable period of time from the date of order or request, as determined by the City. In the event that sufficient budgeted funds are not available for a fiscal period, the City shall notify Johanson Group of such occurrence and the Contract shall terminate on the last day of the then current fiscal period without penalty or expense to the City. The City reserves the right to terminate within the thirty (30) day notice because of budgetary issues. 13. Permits & Licenses: Johanson Group shall secure and maintain any and all permits and licenses required to complete this contract. 14. Indemnification: Johanson Group shall indemnify, pay the cost of defense, including but not limited to attorneys' fees, and hold harmless the City from all suits, actions or claims of any character brought on account of any injuries or damages received or sustained by any person, persons, or property by or from the said Johanson Group: or by, or in consequence of any neglect in safeguarding the work; or on account of any act or omission, City of Fayetteville, AR and Johanson Group RFP 21-03, Classification and Compensation Services - CONTRACT Page 3 of 6 neglect or misconduct of Johanson Group; or by, or on account of, any claim or amounts recovered under the Workers' Compensation Law or of any other laws, by-laws, ordinances, order of decree, except only such injury or damage as shall have been occasioned by the sole negligence of the City of Fayetteville- The first ten dollars ($1O.00) of compensation received by Johanson Group represents specific consideration for this indemnification obligation, which shall begin at the time services are first rendered or expenses are incurred. Furthermore, Johanson Group in performing its obligations under this contract, is acting independently and the City assumes no responsibility of liability for the Johanson Group acts or omissions to third parties, and Johanson Group shall agree to indemnify and hold harmless, the City, its officers and employees against any and ail claims, lawsuits, judgments, costs and expenses for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by Johanson Group's breach of the terms or provisions of contract, or by any negligent act or omission of Johanson Group, its officers, agents, employees, or invitee, in the performance of this contract; except that the indemnity specified in this paragraph shall not apply to any liability resulting from the sole negligence of the City, its officers, or employees. In the event of joint and concurrent negligence of both Johanson Group and the City, responsibility and indemnity, if any, shall be apportioned comparatively in accordance with the laws of the State of Arkansas, without, however, waiving any governmental immunity available to the City under Arkansas law and without waiving any defense of the parties under Arkansas law- This paragraph is solely for the benefit of Johanson Group and the City and is not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 15 Governing Law & Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. 16- Severability: The terms and condkions of this agreement shali be deemed to be severable. Consequently, if any clause, term, or condition hereof shall be held to be illegal or void, such determination shall not affect the validity of legality of the remaining terms and conditions, and notwithstanding any such determination, this agreement shall continue in full force and effect unless the particular clause, term, or condition held to be illegal or void renders the balance of the agreement impossible to perform- 17. Changes in Scope or Price: Changes, modifications, or amendments in scope, price, or fees to this contract shall not be allowed without a prior formal written contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 18. Freedom of Information Act: Documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act- If a Freedom of Information Act request is presented to the City of Fayetteville, Johanson Group will do everything possible to provide the documents in a prompt and timely manner rity of Fayetteville, AR and Johanson Group RFP 21-03, Classification and Compensation Services - CONTRACT Page 4 of 6 as prescribed in the Arkansas Freedom of Information Act A.C.A. §25-19-101 et. seq.) Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 19. Documents Comprising Contract: The contract shall include this Agreement for a classification, compensation, and benefits study, as well as the following documents, which are incorporated herein by reference. a)Appendix A: City's RFP b)Appendix B: Johanson Group's response to RFP 21-03 c) Appendix C: DB Squared — DBCompensation Software license and Support Agreement d)Appendix D: Johanson Group Certificate of Insurance as required, listing the City as an additional insured. If there is a conflict between the terms of this Agreement and the above referenced documents, the conflict shall be resolved as follows: the terms of this Agreement shall prevail over the other documents, and the terms of the remaining documents shall be given preference in their above listed order. WITNESS OUR HANDS THIS DAY OF W2021. JOHANSON CONSULTING, INC. DBAJOHANSO OUP By: Blairlohanson, P dent AS any Secretary 2928 N McKee Circle, Suite 123 Business Address Fayetteville. AR_72703 City, State & Zip Code Date Signed: October 28 2 221 _ By: I /-t Bruce Johanson, City of Fayetteville, AR iota Johanson Group RFP 21-03, Classification and Compensation Services - CONTRACT Page 5 of 6 SAS cwno1w u10yu1 ATTEST �.` �� clr'y ••:�F�% V• 0'n• uC Kara Paxton, City Cler Date Signed: t—' '•` 1—� •.�`I-1�SAS �� ON COO e By:. Blair Johanson, #cipal Partner PST: � w � � Company Sec r t ry 2928 N McKe ircle. Suite 123 Business Address Fayetteville, AR 72703 Crty, State & Zip Code Date Signed: October 28, 2021 City of Fayetteville, AR and Johanson Group RFP 21-.03, Classification and Compensation Services - CONTRACT Page 6 of 6 CITY OF FAYETTEVILLE ARKAN$AS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 Request for Proposal: RFP 21-03, Classification and Compensation DEADLINE: Tuesday, October 19, 2021 before 2:00 PM, local time Pre -Proposal Conference: Tuesday, September 28, 2021 at 2:00 PM, local time PURCHASING MANAGER: JONATHAN SMITH, ionsmith@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Sunday, 08/19/2021 REQUEST FO NCSAL RFP 21-03. Classificati d Coltbansation '% I No late proposals shall be accepted. RFP's shall le Isbeitted in elopes Lp6glecl with the project number and name as well as the name and address of th All proposals shall be submitted in a r a with the a c ity of Ville specifications and bid documents attached hereto. Each Proposer is q d to ill in ever and sha up I a information requested; failure to do so may be used as basis of rejectio A bi , roposal, or e ents of qua atio will be rejected that violates or conflicts with state, local, or federal laws, inances, or po ies. �1 A C^ The undersigned hereby offers to furnish "IhN 4LAe articles o ervices as specified, at the prices &terms stated herein, 44 and in strict accordance with the specifications 7`ah'7ll11gen#r o ons of submitting, all of which are made a part of this offer. This offer is not subject to withdraNal unles written agreement by the Proposer/Bidder and City Purchasing Official. Name of Firm: Contact Person: E-Mail: Business Address: City: Signature: City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 1 of 23 State: Title: Phone: Date: Zip: City of Fayetteville RFP 21-03, Classification and Compensation Advertisement City of Fayetteville, AR Request for Proposal RFP 21-03, Classification and Compensation The City of Fayetteville, Arkansas, hereinafter referred to as "the City', is requesting proposals for comprehensive classification, compensation and benefit reviews with recommendations for step pay plans for Police and Fire (uniformed) and merit pay plans (non -uniformed) that are internally equitable and externally competitive. The City desires to implement classification and compensation plans that are legally defensible, support objective measurement of compensable factors and maintain internal equity. Our compensation philosophy is designed as a strategy to support the City's commitment to recruiting, rewarding, retaining and motivating an excellent workforce. This is accomplished through competitive and equitable pay plans, practices and benefit offerings. The scope of work within this document requires the development of strategies, policies and practices necessary to carry out the total compensation philosophy. The City encourages all responding firms to propose any services they recommend to achieve these objectives that are not specifically requested herein. tL To be considered, sealed proposals shall be received by Tues tmer 19 2( the electronic bidding software, OR by submitting a seal d pro t the Cit — Room 306, 113 West Mountain, Fayetteville, Arkansa o Tate submittals s The RFP and associated addendums can be do to dqd from eb questions regarding the process should be ed to nathan S h nsmil A non -mandatory pre -proposal conf c be held vir I n uesd Interested parties can find inform the virtual m etails b eg' e to the RFP. All interested parti r o Iy encour of ttend. !1 before 2:00:00 PM, local time utilizing �stration Building, City Hall, Purchasing be accepted. ille-ar.gov/bids. All or (479)575-8289. with Bonfire and accessing the portal All interested parties shall be qualifi d to do b d licenses �ordance with all applicable laws of the state and local governments where the project is 1 ed. .✓/ Pursuant to Arkansas Code Annotated §22- 03 The ' 61 t ille encourages all qualified small, minority and women business enterprises to bid on and receive contr is fo ds, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract po ' n their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to reject any or all Proposals and to waive irregularities therein, and all parties agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any interested party because of such rejections, nor shall any interested party seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Statement in response to this invitation shall constitute an agreement of the interested party to these conditions. CITY OF FAYETTEVILLE, AR By: Jonathan Smith. Sr. Purchasing Agent P: 479.575.8220, E-Mail: jonsmith@fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 08/19/2021 This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas. Amount paid: $XXX.XX. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 2 of 23 City of Fayetteville RFP 21-03, Classification and Compensation SECTION A: General Terms & Conditions 1. SUBMISSION OF A PROPOSAL SHALL INCLUDE: Each proposal shall contain the following at a minimum. Proposer must also address detailed requirements as specified in the Scope of Work. a. A written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFP in the most cost-effective manner. b. A description of the Proposer's experience in providing the same or similar services as outlined in the RFP. This description should include the names of the person(s) who will provide the services, their qualifications, and the years of experience in performing this type of work. Also, include the reference information requested in this RFP. c on The complete cost, financing, and public ben it further explained in this RFP. Statement should be no more than twent iv (25) pa s; single sided, standard, readable, print on standard 8.5x11 papers. Propo rs s51 a so sub ee (3) page (maximum) executive summary. The following items * i' c unt towar the age limitations: appendix, cover sheet, 3-page executive summary, r u es (resume, be no m than 1 page per person), and forms provided by the Cit r co tion�$P: a. Submittin ondin t P o aIs s all be prepared simply and econom' roviding a st rward, n e scription of its ability to meet the requi m the pro' a cy bindings, lored displays, and promotional material are no equired. Em asi should b n co pleteness and clarity of content. All documents physic tted sh�u typewritten on standard 8 %" x 11" white papers and bo n volum eptions would be schematics, exhibits, one -page resumes, and req red*F S. it proposal to twenty- five (25) pages or less, excluding one-p e tea es eferences, and forms required by the City for oposa completion. All prshalbe sealed upon delivery to the City of Fayetteville. Option 1 —Electronic Submittal (strongly encouraged): Proposers can go to http://fayetteville-ar.gov/bids and follow the prompts to submit a proposal within the electronic bidding platform. If a proposal is submitted electronically, a physical submission is not necessary. All Proposers must register in order to be able to submit. There is no fee for registration. ii.Option 2 — Physical Submittal: All Proposers shall submit one (1) original copy of their proposal as well as one (1) electronic copy on a properly labeled USB or other electronic media device. The electronic copy submitted shall be contained into one single file. (1) electronic file and shall be identical to the hard copies provided. The use of Adobe PDF documents is strongly recommended. Files contained on an City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 3 of 23 USB or electronic media shall not be restricted against saving or printing. Electronic copies shall not be submitted via e-mail to City employees bythe Proposer and shall be provided to the City in a sealed manner. FeclEx, UPS, USPS, or other packages should be clearly marked with the RFP number on the outside of the mailing package. e. Proposals will be reviewed following the stated deadline, as shown on the cover sheet of this document. Only the names of Proposer's will be available after the deadline until a contract has been awarded by the Fayetteville City Council. All interested parties understand proposal documents will not be available until after a valid contract has been executed. f. Proposers shall submit a proposal based on documentation published by the Fayetteville Purchasing Division. g. Proposals shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid, RFP, or RFQ number shall he outside of the packaging as well as on any packages enclosed in shipping containers x h. Proposals must follow the format of e Roo. roposers structure their responses to follow the sequence of the RFP. 11 2. WRITTEN R Proposers shall have exp that will satisfy the Cit / they have performer, Proposer is a is service agreeme must to declare any such term term will not disqualify ce in Vrk ofth r simila at e and must provide references letteville. Pro se all fur sh ference list of clients for whom ervices an ovide ation as requested in this document. �pti y of the t s contained in this RFP or the attached e ie in its resp e to e RFP. Failure to do so may lead the City n o ble. Pr r desire to take exception to a non-negotiable nsiderati,Qnr award. Local time shall be define'l as th Documents shall be received befill Purchasing Division Office or elect N7yeTteville, Arkansas on the due date of the deadline. Headline time as shown by the atomic clock located in the clock located in the City's third -party bidding software. ESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be sent in writing via e-mail to the Purchasing Department. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed RFP made or given prior to the award of the contract. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 4 of 23 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any manufacturer's names, trade name, brand name, catalog number, etc. used in specifications are for the purpose of describing and establishing general quality levels. Such references are NOT intended to be restrictive. Proposals shall be considered for all brands that meet the quality of the specifications listed for any items. 4. RIGHTS OF CITY OF FAYETTEVILLE IN REQUEST FOR PROPOSAL PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm. Negotiation with an individual Proposer does not require negotiation with others. b. The City reserves the right to select the proposal it believes will serve the best interest of the City. c. The City of Fayetteville reserves the right c pt r reject any or all proposals. d. The City of Fayetteville reserves the ight� cel the request for proposal. e. The City of Fayetteville reserve th righ to rem ed r wa e technical or immaterial errors in the request for proposal or in proposa bmitt .` f. The City of Fayette i e erves the ri equest n ne ssary clarifications, additional information or pro at without i the t o e proposal. g. The City of Fay i eserves e to make selec n of the Proposer to perform the services required on the b is of the roposa*\JJ:j ,it negotiation. h. The City reserves the ri forj final offer from one or more Proposers. The best and final offer process is of gua e fore, Proposers shall submit and respond to this RFP on the most favorable term vail I . 5. EVALUATION CRITERIA: The evaluation criterion defines the factors that will be used by the selection committee to evaluate and score responsive, responsible and qualified proposals. Proposers shall include sufficient information to allow the selection committee to thoroughly evaluate and score proposals. Each proposal submitted shall be evaluated and ranked by a selection committee. The contract will be awarded to the most qualified Proposer, per the evaluation criteria listed in this RFP. Proposers are not guaranteed to be ranked. 6. COSTS INCURRED BY PROPOSERS: All expenses involved with the preparation and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses received, or for any other effort required of, or made by, the Proposer(s) prior to contract commencement. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 5 of 23 7. ORAL PRESENTATION: An oral presentation and/or interview may be requested of any firm, at the selection committee's discretion. 8. CONFLICT OF INTEREST: The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to Provide Services to the City". b. The Proposer shall promptly notify Andrea Foren, City Purchasing Manager, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the Proposer's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the t of which the Proposer may undertake and request an opinion to the City as to whe In sociation, interest or circumstance would, in the opinion of the City, constitute a confl o nterest ' entered into by the Proposer. The City agrees to communicate with the Pro sees opinion via - or first-class mail within thirty days of receipt of notification. 9. WITHDRAWAL OF PROPOSAL: ` A proposal may be withdrawn io the time s pro s bmi tal based on a written request from an authorized represe t of the firm; h— a pro sa ha of be withdrawn after the time set for the proposal. 10. LATE PROPOSAL OR MODIFIC IONS: CO a. Proposal and modificati r e ed #f t 'me set for the proposal submittal shall not be considered. Modification in wri e i rior to the deadline will be accepted. The City will not be responsible for misdi cted i s. Proposers should call the Purchasing Division at (479) 575-8220 to ensure receipt eir submittal documents prior to opening time and date listed. The time set for the deadline shall be local time for Fayetteville, AR on the date listed. All proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official clock to determine local time shall be the atomic clock located in the Purchasing Division, Room 306 of City Hall, 113 W. Mountain, Fayetteville, AR. 11. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State of Arkansas apply to any purchase made under this request for proposal. Proposers shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 6 of 23 Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 12. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the Proposer, the Proposer agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire t p hale under the terms and conditions of the contract. 13. COLLUSION: The Proposer, by affixing his or her signat e this prop(lsa reel to the following: Proposer certifies that his proposal is made without pre us u standi ire ment, o ection with any person, firm or corporation making a proposal f t same item(s) ervic n in all respects fair, without outside control, collusion, frau r o erwise illega Q V 14. RIGHT TO AUDIT FOIA A J RI CITON: a. The City of Fayette ille reser rivilegApfing a vendor's records as such records relate to purchases between Ci d said ven r. b. Freedom of Information ct: Ci o s nd documents prepared while performing City contractual work are subject t the rkansas Freedom of Information Act. If a Freedom of Information Act request is present the City of Fayetteville, the (contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. 15. CITY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 7 of 23 16. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for proposal apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by Proposers prior to submitting a proposal on this requirement. 17. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 18. CERTIFICATE OF INSURANCE: 19 The successful Proposer shall provide a Certificate of Ins a in accordance with specifications listed in this request for proposal, prior to commencement of anZ. S ch certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain valig out project completion. PAYMENTS AND INVOICING: N The Proposer must specify in their proposal t xact as invoices submitted for payment sult award responsible for immediately no i e Purchasi cause invoicing to change fro h a used at t t thirty days of invoice rece City of Fay penalty for untimely pay ayments rc additional costs to the City expedite t prc in hourly rates by the contract witl put 10 ettev 20. CANCELLATION: a me a dress which must be the same P, if a ther, the successful Proposer is of a y name change, which would h .g I RFP. Payment will be made within rthy and will not pay any interest or th gh Proposer's acceptance of Visa at no The City will not agree to allow any increase ouncil approval. The City reserves the right to caP%QjAAis contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 8 of 23 d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 21. ASSIGNMENT. SUBCONTRACTING. CORPORATE ACQUISITIONS AND/OR MERGERS: The awarded entity shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a Proposer intends to subcontract a portion of this work, the Proposer shall disclose such intent in the proposal submitted as a result of this RFP. In the event of a corporate acquisition and/or merger, the awarded entity shall provide written notice to the City within thirty (30) calendar days of awarded entity's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its respo s the RFP, without exception shall constitute approval for purpose of this Agreement. 22. NON-EXCLUSIVE CONTRACT: >J t>, 23 Award of this RFP shall impose no obligati n n he City tq may develop during the contract per Thi not an right to concurrently contract wit t companies fo sir City's best interest. In the case u i le -phase c� LOBBYING: .lh�� Lobbying or communicating selecti officials regarding request for proms e ven for all work of this type, which contr e City specifically reserves the for Nsh ms such an action to be in the apply separately to each item. 7o City of Fayetteville employees, or elected ons, bids or contracts, during the pendency of bid protest, by the bidder/propo�/Jp�Gtl�stor�ol�nmber of the bidder's/proposer's/protector's staff, and agent of the bidder/propo r/proQding � y erson employed by any legal entity affiliated with or representing an organization that is respo the request for proposal, request for qualification, bid or contract, or has a pending bid protest is rohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, contacting, communicating, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 24. ADDITIONAL REQUIREMENTS: City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 9 of 23 The City reserves the right to request additional services relating to this RFP from the Proposer. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 25. SERVICES AGREEMENT: A written agreement, in substantially the form attached, incorporating the RFP and the successful proposal will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for approval and signature of the Mayor. 26. INTEGRITY OF REQUEST FOR PROPOSAL (RFP) DOCUMENTS: Proposers shall use the original RFP form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFP form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFP documents by the Proposer, whether intentional or otherwise, will constitute grounds for rejection of such Pponse. Any such modifications or alterations a Proposer wishes to propose shall be clearly stated i �3ser's RFP response and presented in the form of an addendum to the original RFP documents. 27. OTHER GENERAL CONDITIONS: N:#* a on c Proposers must provide t ity w their pr �dlls igned an mployee having legal authority to submit proposals o b alf of the Pro s The ire ost of preparing and providing responses shall be n the Propos� The City reser s i t to re Z additiona ormation it deems necessary from any or all Proposers of the submissi d dline. C:) This solicitation is notVta*y*fo c rued as n ffer, a contract, or a commitment of any kind; nor does it commit the city anA in rred by Proposer in preparation. It shall be clearly understood that any cncurQens ro oser in responding to this request for proposal is at the Proposer's own risk and eas a cost of doing business. The City of Fayetteville shall not be liable for reimbursemene Proposerfor any expense so incurred, regardless of whether or not the proposal is accepted. d. If products, components, or services other than those described in this bid document are proposed, the Proposer must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. e. Any uncertainties shall be brought to the attention to Jonathan Smith immediately via telephone (479.575.8220) or e-mail (jonsmith@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all Proposers to be on equal terms. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 10 of 23 f. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Jonathan Smith, City of Fayetteville, Sr. Purchasing Agent via e-mail (ionsmith@fayetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. g. At the discretion of the City, one or more firms maybe asked for more detailed information before final ranking of the firms, which may also include oral interviews. h 1 Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a RFP's content or to exclude any relevant or essential data. Proposers irrevocably consent that any le ti r proceeding against it under, arising out of or in any manner relating to this Contract II e cont Iled by Arkansas law. Proposer hereby expressly and irrevocably waives anyNr,,5.#r efense in action or proceeding based on any alleged lack of jurisdiction or imue or any imil basis. The successful Proposer s not a n the w r ny part t Contract or any monies due or to become due hereun r thout written ns of Ci of etteville. In case the successful Proposer assigns al r n art of any due o t come due under this Contract, the Instrument of as nt shall cont use su a all o the effect that is agreed that the right of the as * n a d to any e ue or to b me due to the successful Proposer shall be subject to prior ns of all pe ns, firms, and^rpor tions for services rendered or materials supplied for the performanc oo rvices'siko-Ir in this contract. The successful Proposer' te'ntZn is�Nt;771the fact that all applicable Federal and State laws, municipal ordinancesan the rVtth ions of all authorities having jurisdiction over the services shall apply to the co ughout, and they will be deemed to be included in the contract as though written out inin. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to the City of Fayetteville. 28. CONTRACT REQUIREMENTS: Any contract between the successful proposer and the City shall include the following: a. Indemnification: The awarded Proposer shall indemnify and hold harmless City of Fayetteville and their agents and employees from and against all claims, damages, losses and expenses City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 11 of 23 including attorneys' fees arising out of or resulting from the performance of the services, provided that any such claims, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, including the loss of use resulting there from; and is caused in whole or in a part by any negligent or willful act or omission of the successful Proposer and anyone directly or indirectly employed by him/her or anyone for whose acts any of them may be liable. In any and all claims against City of Fayetteville or any of their agents or employees, by any employee of the successful Proposer, directly or indirectly employed by him/her, or anyone for whose acts any of them may be liable, the indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the successful Proposer or under the Workers' Compensation Acts, Disability Benefits Acts or other employee benefits acts. b. Suspension or Termination of Services: City of Fayetteville or awarded Proposer shall have the right to terminate this agreement at any time upon thirty (30) days advance written notice to the other party of its intention to terminate. Laws and Regulations: The successful Propo r tention is directed to the fact that all applicable Federal and State laws, munic. r . nces, and the rules and regulations of all authorities having jurisdiction over the se ice shall a ly to the contract throughout, and they will be deemed to be included in th cor#ac as thoug n out in full herein. The successful Proposer shall keep s II erself fully infor ed of all laws, ordinances and regulations of the Federal, Sta d municip4l nments uthorities in any manner affecting those engaged mplo in pr&de t se ser es r in any way affecting the conduct of the services �f all orders anes ofie r tribunals having any jurisdiction or a these Contract law, ordinancid City of Fayettev Proposer shall at all tint and regulations, and sh violation of any such law,brdina by his/her employees. Licenses service shall be secured and paid L•li4-OT-TF Cations b , s/he sh nsistency should be discovered in rel%rred to, in relation to any such erewith report the same in writing to C c with all such existing and future laws, ordinances e City of Fayetteville and its agents against the Ny , order or decree, whether by himself/herself or hporary nature, necessary for the prosecution of the the successful Proposer. d. Assignments: The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. e. Insurance: The successful Proposer shall not commence work under this contract until all insurance described below has been obtained, certificate listing the City as an additional insured, and such insurance has been approved by City of Fayetteville. Premiums for all insurance policies required shall be the responsibility of the Proposer. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 12 of 23 i. Errors and Omissions: The successful Proposer shall hold City of Fayetteville harmless from any liability arising from acts or omissions of Employees or Proposer's Subcontractors and shall furnish to City of Fayetteville, certificates of insurance certifying that the Proposer is carrying errors and omissions or professional liability insurance with minimum limits of $1,000,000.00 per claim. ii.Workers Compensation: Statutory Amount. iii. Comprehensive General & Automobile Insurance Payments: If the Consultant has made application for payment as above, the Project Manager will issue a request for payment to the Accounting Department for such amount as is determined to be properly due, or state in writing the itemized and specific reasons for withholding a payment. The City intends to pay accepted invoice within thirty (30) calendar days. No payment shall constitute an acceptance of any service not in accordance with the Contract Documents. Final Payment: Upon receipt of written notice from the Consultant that all contracted services are complete, the Project Ma r will, within a reasonable time, review all services and reports. If the Project a e finds the services and reports of the Consultant complete and accepta le i rdance with the provisions of the Contract Documents, s/he shall, within a rea le tim It, ocess a pay request so that final payment can be made. The K�ce* nce of final t shall constitute a waiver of all claims by the Consultant ctp%,Ihose previously ade in writing and still unsettled. Renewable Terms: The eser s the ri o and t act for five (5) classification and compensation st ' in five (5) yea fr the it approval date of contract. The City also res2rQato�this ht to cont r t then vendor within such five (5) year period for work RFP aJ Ci y's cl si at and compensation mission. Freedom of Infortation Act:.1 performing city contractual Freedom of Informatio do everything possible r i in the Arkansas Freedom f Infl photo coping costs pursuant to vi ntracts and documents prepared while o Arkansas Freedom of Information Act. If a ;e ted to the City of Fayetteville, the contractor will is in a prompt and timely manner as prescribed i►( C.A. 25-19-101 et. Seq). Only legally authorized ay be assessed for this compliance. i. Changes in Scope or Price: Changes, modification, or amendments in scope, price or fees to this contract shall not be allowed without prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 29. APPENDIX DOCUMENTS: The appendix documents below are included as part of this RFP a. Appendix A — Job Titles and Grades b. Appendix B — Police Department Pay Plan c. Appendix C — Fire Department Pay Plan d. Appendix D — Merit Pay Plan Grid e. Appendix E — Data Sources f. Appendix F — 2021 PPO Summary City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 13 of 23 g. Appendix G — 2021 HDHP Summary h. Appendix H — Retirement Plans i. Appendix I — HR-38 Paid Absence Policy j. Appendix J — Fayetteville Organizational Chart � Q- City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 14 of 23 City of Fayetteville RFP 21-03, Classification and Compensation SECTION B: Project Information & Requirements 1. PURPOSE: The City of Fayetteville, Arkansas, hereinafter referred to as "the City", is requesting proposals for comprehensive classification, compensation and benefit reviews with recommendations for step pay plans for Police and Fire (uniformed) and merit pay plans (non -uniformed) that are internally equitable and externally competitive. The City desires to implement classification and compensation plans that are legally defensible, support objective measurement of compensable factors and maintain internal equity. Our compensation philosophy is designed as a strategy to support the City's commitment to recruiting, rewarding, retaining and motivating an excellent workforce. This is accomplished through competitive and equitable pay plans, practices and benefit offerings. The scope of work within this document requires the development of strategies, policies and practices necessary to carry out the total compensation philosophy. The City encourages all responding firms to propose any services they recommend to achieve these objectives that are not specifically requested herein. Questions from interested parties shall be submitted noon on Thursday, September 30, 2021 via e-mail to J# CURRENT PROGRAMS: nth V INThe City of Fayetteville is located in the n co Fayetteville serves as the seat of W�hington MSA (Metropolitan Statistical Ar Nv*fh a populatio Mayor -Council form of gover le_. Ne City Counq The City's 2021 Budget ov es r 822.10 fullej mith, Sr. Purchasing Agent, no laterthan 12 P.M. "tn"&s and has estimated population of 93,949. ,"rt of a )teville-Springdale-Rogers, AR -MO k500,00 T e ty of Fayetteville operates under a osed�e council members and a Mayor. equivalent itio . Within these authorized positions are 298 active job descriptio . 2 of these es 'p ions are s' gle irrNumbent positions and the remaining 86 are multiple incumbent positio . References ix A—J* nd Grades. The City currently utilizes the DBN.(n joNce stem forjob evaluation. This system has been in place since 2017. The development of t City's curre' ation philosophy pay grids and compensation policies were facilitated by Johanson Group onsult lZ a. PAY PLANS: i. The City currently has three (3) separate pay plans, one plan for merit, non -uniformed employees and separate step chart pay plans for uniformed Police and Fire. Proposers shall reference the Appendix documents below for understanding of current pay plans. 1. Reference Appendix B — Police Department Pay Plan 2. Reference Appendix C — Fire Department Pay Plan 3. Reference Appendix D — Merit Pay Plan ii. These groups are comprised of approximately 525-non-uniformed employees, 129 uniformed Police and 119 uniformed Fire personnel. Police and Fire uniformed employees are covered by Civil Service Rules and Regulations for selection and promotion. Uniformed Civil Service employees City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 15 of 23 in the Police and Fire departments are compensated through a step -rate pay system and the City's non -uniformed employees are compensated through an open range system based on merit pay (Reference Appendix D — Merit Pay Plan). The last salary survey was conducted in 2020 and implemented in 2021. iii. The City has made a decision to continue to utilize a step -rate pay system for the uniformed Police and Fire employees. The compensation plan for non -uniformed employees is to be merit based; the City is willing to consider open pay ranges and step -rate pay systems that accomplish this goal. b. BENEFITS: i. The City offers two (2) healthcare plans, one plan is a PPO and the other plan is a high -deductible, HSA plan. ii. There are two (2) retirement plan options; one plan is for regular, full-time merit employees and the other plan is for Civil Service. iii. The City provides paid holidays and accrual of paid leave to eligible, regular -full and part-time employees. iv. Additional benefits the City offers a de a and vision coverage, flexible spending and health savings accounts, life insuran e, dis covera & D insurance and supplemental life insurance. SCOPE OF WORK: The scope of work in t is on has b* ed to unicate the work which the City believes is critical for success of th' ject. the eve oser b v a different approach or different steps should be taken, which are is , Proposers all ar rovide f e es in a clear and precise manner to the City with its RFP response i. Conduct a compre ns e t al compens survey usi e ity's pre -defined benchmark cities Reference Appendi Da a Source is n agenci;4 usin not only job titles, but duties and responsibilities based u on the cl ion spe*i s from the City of Fayetteville. Surveys shall be alternated each year (U re and Poli — ep Plan and Non -Uniformed employees — Merit Plan). Geographically e sy#r using the most current and reliable cost of labor index for the City of Fayettevi comp r ding survey cities. The report shall include an explanation of the survey methodolo and e requested geographic adjustment process applied to the survey data. b. Conduct a total compensation analysis to provide the City with an accurate assessment of how its compensation plan compares with the selected labor market. The total compensation analysis includes the employer cost for benefits including but not limited to: base salary, certification pay, health/dental/vision/life insurance, retirement contributions and other benefits provided to employees. c. Conduct an analysis of leave benefits including holidays, sick leave, vacation, personal development leave, and personal holidays. d. Assist in the development of strategy for implementing the compensation recommendations and plan. e. Provide ongoing consultation and support for the maintenance of classification specifications and pay plans for a five (5) year term from date of award to the City of Fayetteville. Ongoing consultation and City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 16 of 23 support shall include typical standard support as it relates to the City understanding the consultant's software and utilizing such software to its fullest capacity. Out of scope work shall be priced separate, post contract, as needed for unforeseen circumstances such as reorganizations, organizational chart restructuring, adding departments or divisions, etc. f. Present data/study to appropriate staff members, key stake holders and City Council. g. Each Proposer shall provide pricing via an annual rate along with a scope of work detailing what is included with the annual fee. 4. SUMMARY OF REQUIRED SIGNIFICANT DELIVERABLES: This list is a summary of significant project deliverables. It is not representative of every deliverable the City expects from the selected consultant. a. Annual salary survey and benefit analysis reports b. Evaluation of each job description c. Police step pay plan d. Fire step pay plan e. Merit pay plan PD f. Policies, practices and processes to administer P intain t stem g. Communication materials and employee kNational meetings h. HR staff training forjob evaluation SUBMITTAL REQUIREMENT _ *4( The Proposer shall pr Filude uate in effectively accomplishope of Committee which coulranlA other opportunity to commun respect to the Proposer's abili All respondents shall submit the OF that will 0-- qualified and capable of `e . The pro osal 11 be reviewed by a Selection ce the* surance of the Proposer having any the prd%os esponse shall negate any ambiguity with with submittal at a minimum: a. Methods and Approach. Describe d approach and identify each task. Describe the anticipated interaction with the C�eity and a description of the method(s) which will be used to successfully accomplish the project. Provide a detailed timeline of the anticipated schedule for completing each task. b. Scope of Work/Deliverables. Provide deliverables for the Scope of Work outlined by the City in this RFP. C. Qualifications and Experience. Provide relevant information regarding previous experience related to developing similar projects or contracts completed on behalf of cities or counties within the State of Arkansas or for other public entities outside of Arkansas during the past five (5) years. References in relation to similar projects is required. Proposals shall also provide information for all entities in which they are presently or have been engaged with during the past five (5) years. All proposers shall submit a minimum of three (3) governmental references, with work relationships within the past five (5) years. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 17 of 23 Provide in this section, the company's primary business interest and/or operations including any affiliations. d. List of Project Personnel. Proposer shall provide a description of its staff and work force that will be assigned to effectively facilitate the requirements of this project. This description shall include, at a minimum, the number of permanent employees, part time employees, and an organizational chart reflecting their responsibilities. It is the desire of the City that senior level strategic input is provided at all stages of the project. Resumes shall be no more than two pages (a page being defined as a single sided document), and shall include, at a minimum: • Position title for each person assigned to this project; • Tenure with Proposer for each person assigned to this project; • Education of each person; • Experience of each person; • Estimated number of hours for eachbel signed to this project; Total billable hourly rate for each psiggned to thisproject; • Any other pertinent informat re1ted to this prr� )0Availability. Proposers sha escri e avai i proje er nnel and company to participate in this projec t context of the r er's o r ments. Listing of all Fe o er shall cle e ize an a list of all fees to cover the requested scop and deli v roposer sh lso provide an hourly rate for any additional work ch is not incl ed n the sco1 f wor . Fees proposed are extre ely a ; how `r`will not be the determining factor in the selection process. It is not thi t of t 6i f Fayetteville to limit innovative solutions by dollar constraints, but rath to dete 1 �h roposal has the potential of providing the best value for the services requied. Fee proposal shall clearly set forth sis for the time and fees to be charged for the work proposed and at a minimum should contain the following information: a. Estimate of the number of hours to complete scope of services b. Hourly rates for performing such services as indicated above c. Any and all costs associated with this study including any tools to be used • This shall include any software fees as well as applicable annual maintenance fees. Software pricing (initial fees and ongoing) shall include the City being able to stay on the most up to date version of the software. d. Total firm fixed cost to complete this study, including a payment schedule e. Pricing for annual surveys, as described in 3. Scope of Work item a. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 18 of 23 City of Fayetteville shall not be liable for any expense incurred in connection with preparation of a response to this document. In addition, City of Fayetteville shall reserve the right to accept any part or the Proposer's entire fee schedule and to negotiate any charges contained therein, unless otherwise qualified by the Proposer. 6. PROPOSAL FORMAT: a. Executive Summary: Prefacing the proposal shall be an Executive Summary of three (3) pages or less, providing in concise terms a summation of the proposal and bearing the signature of an individual authorized to bind the firm. b. Structure of Proposal: Responses shall be organized in the following format and informational sequence: Part I - Business Organization: The proposal shall include relevant historical data and identification of the office or subordinate element which euerform the work contemplated herein. The owners and principal management perso o t firm shall be identified fully. Annual market volume by line of coverage and the numb a size of accounts shall be disclosed and provided. ww Part 11 - Concept and Solution: heir pondents under anding of the tasks presented shall be defined in detail and propose s ution``s outline . A description of the firm's strengths in the marketplace should be inc ded. restric o imitatio s uld be defined. Part III - Program: r ondent's to Ian to pli the work shall be presented, including time-rela disp ays, gra char s w tasks, subtasks, milestones, and decision poin in u the point ich delive e orts will be provided. The scope of services availab in t e area of sk anageme loss ntrol services, claims management, and associated functio s should abed in* Part IV - Account Team n T4e and titles of the team proposed for assignment to the City's account shall b identi i ` h a description of team leadership, interface and support function, and reporting r latio hips, along with individual backgrounds of personnel who will be actively engaged in work re to the account. The primary work assigned to each person and the corresponding amount of time shall be indicated. This section shall include any proposed third parties or sub consultants. Part V - Corporate Experience: Relevant Public Sector insurance placement and account handling experience and client references shall be presented in detail, with all experience cited to be recent in time and to have been performed, to a considerable degree, by members of the proposed account team. Emphasis shall be given to identifying comparable services for public sector organization and educational institutions. For each client reference, the scope of service, time performed, and name, title, address and phone number of the principal contact person should be shown. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 19 of 23 7 Q 0 Part VI -Authorized Negotiator: The proposal shall provide the name, title, address, and telephone number of the person authorized to negotiate contract terms and render binding decisions on contract matters. Part VII - Cost Proposal / Financing Plan: The City seeks full disclosure for all cost and revenue structures. This includes fiscal feasibility and financial stability. A financial analysis, including comprehensive risk assessment shall be conducted and submitted with response to ensure the proposed partnership meets the fiscal needs of the project with an acceptable level of risk. PROPOSAL CONTENT: Proposals shall be prepared simply and economically, providing a straightforward, concise description its ability to meet the requirements for the project. Fancy bindings, colored displays, and promotional material are not required. Emphasis should be on completeness and clarity of content. All documents should be typewritten on standard 8 %" x 11" white papers and bound in one volume. Exceptions would be schematics, exhibits, or other information necessary to facilitate the City of Fayetteville's ability to accurately evaluate the proposal. Limit proposal to twenty-five (25) pages or less, excluding one -page team resumes, references, t . iders, and forms required by the City for completion. CONTRACT FORMATION: If the negotiatio co i C)lm utual ent, a contract will be considered for approval by the City of Fayetteville C' I U%L- . If negotiatio with the highest-ranking Proposer fail, negotiations may be initiated with the e highest-ra�ki roposer until an agreement is reached. The City reserves the right to reject all fers a end th rye witho x uting a contract. Selection Criteria: The fo w' *teria will by to evaluate and score responsive proposals. Proposers Ai lude sufficie ation e City to thoroughly evaluate and score the proposal. sal sub not require o be ranked by the selection committee. The contract may be a ed to the t alifiecifirer t e evaluation criteria listed below, based on the evaluation of the selection m it e. Foll in e evaluation of the proposals, the Selection Committee may request that nking f make an oral presentation or be interviewed. If presentations are necessary, th will take in yetteville, Arkansas. Notices will be sent by the Purchasing Division. � a 1) 20% Qualifications in Relation'%%iecific Project to be Performed: Information reflecting qualifications of the firm. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors and/or subconsultants, if used, shall be listed with information on their organization. 2) 25% Experience, Competence, and Capacity for Performance: Information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. This will include but not be limited to: quality of representative projects, financial capacity to complete and deliver the project. 3) 25% Proposed Method of Doing Work: A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope you wish to City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 20 of 23 present) indicating methods and schedules for accomplishing scope of work. Include with this the amount of work presently underway. 4) 20% Past Performance: Previous evaluations shall be considered a significant factor. If previous evaluations with the City are not available, the professional firm's past performance records with City and others will be used, including quality of work, timely performance, diligence, and any other pertinent information. Firm will provide a list of similar jobs performed and person whom the City can contact for information. 5) 10% Cost/Fees: Proposer shall provide a total listing of any fee the City could be charged. A fee shall be included for the presented scope of work as well as any other additional fee(s). All fees shall be clearly identified with RFP response and be itemized as much as possible. City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 21 of 23 City of Fayetteville RFP 21-03, Classification and Compensation SECTION C: Signature Submittal 1. DISCLOSURE INFORMATION Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT PPROPRIATELY APPLIES TO YOUR FIRM: 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please expl " Ni*'* '% I certify that; as an officer of this organization, r e the atta*hta�i r of a rization, am duly authorized to certify the information provided herein accu e and tr or i ion shall comply with all State and Federal Equal Opportunity and No1�PJ/crimination req recgp ons of employment. Pursuant Arkansas Code Ann boycott Israel and will not bo%0 with any public entity as define §. Israel, the contractor must notify the 2. PRIMARY CONTACT INFORMATION s �rtifies that they do not currently re entering into, or while in contract, contract the contractor decides to boycott At the discretion of the City, one or more firms maTj Fe asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Corporate Name of Firm: Primary Contact: Phone#1 (cell preferred): E-Mail Address: City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 22 of 23 Title of Primary Contact: Phone#2: 3. ACKNOWLEDGEMENT OF ADDENDA Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Cert' i tion can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment anensio uires that all contractors receiving individual awards, using federal funds, and all sub ip ents certify th he organization and its principals are not debarred, suspended, proposed for deba t, lared ine ible, r voluntarily excluded by any Federal department or agency from doing business wit edera e nt. Signature certifies that neither you nor rinci al is pres arre s nded, proposed for debarment, declared ineligible, or voluntarily e u from partici i this t s ti by any federal department or agency. Questions regarding this for direct City of Fa et ille Purchasing Division. C:) NAME OF COMPANY: PHYSICAL ADDRESS: MAILING ADDRESS: PRINTED NAME: PHONE: FAX: E-MAIL: SIGNATURE: TITLE: DATE: City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 23 of 23 City of Fayetteville Job Titles and Grades Effective 8-06-2021 JOB CODE JOB TITLE JOB GRADE DRUG SCREEN REQUIREMENTS BACKGROUND CHECK FLSA Exempt or Non- Exempt MINIMUM HOURLY 15% ABOVE MIN MARKET HOURLY MAXIMUM HOURLY MINIMUM SALARY MARKET SALARY MAXIMUM SALARY 577 ACCOUNT CLERK I - PARKING J413 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 578 ACCOUNT CLERK II - PARKING J415 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 73 ACCOUNTANT -PAYROLL J416 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 83 ACCOUNTANT -REVENUES J418 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 74 ACCOUNTING CLERK - CASH J412 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 356 ACCOUNTING CLERK - DATA ENTRY J412 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 72 ACCOUNTING CLERK - PAYABLES J415 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 261 ACCOUNTING CLERK - RECEIVABLES J413 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 15 ACCOUNTING DIRECTOR J433 EXEMPT FROM TESTING REQUIRED Exempt $ 40.53 $ 46.61 $ 48.83 $ 60.55 $ 84,302.40 $ 101,566.40 $ 125,944.00 408 ACCOUNTING MANAGER- PAYROLL AND PENSION J428 EXEMPT FROM TESTING REQUIRED Exempt $ 33.13 $ 38.10 $ 39.92 $ 49.50 $ 68,910.40 $ 83,033.60 $ 102,960.00 68 ACCOUNTING MANAGER -INVESTMENT AND CASH J427 EXEMPT FROM TESTING REQUIRED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 557 ADMINISTRATIVE ASSISTANT - AIRPORT J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 560 ADMINISTRATIVE ASSISTANT - POLICE J412 NON -DOT REQUIRED PD Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 562 ADMINISTRATIVE COORDINATOR - RECYCLING & TRASH J411 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 314 AIRPORT DIRECTOR J427 NON -DOT REQjdIRED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 95 AIRPORT MAINTENANCE WORKER III J412 NON -DOT REQ ED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 479 ANIMAL SERVICES FIELD SUPERVISOR J417 NON -DOT NOT UIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 139 ANIMAL SERVICES OFFICER J413 NON -DOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 483 ANIMAL SERVICES PROGRAMS ADMINISTRATOR J414 EXEMPT FROM TES ING NOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 23 ANIMAL SERVICES SUPERINTENDENT J425 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 27.64 $ 31.79 $ 33.30 $ 41.29 $ 57,491.20 $ 69,264.00 $ 85,883.20 540 ANIMAL SERVICES TECHNICIAN J414 NON -DOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 154 ASSISTANT CITY ATTORNEY J430 EXEMPT FROM TESTING NOT REQUIRED v Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 389 ASSISTANT DISPATCH MANAGER J423 NON -DOT REQUIRED PD ExempZ $ 24.44 $ 28.11 $ 29.44 $ 36.51 $ 50,835.20 $ 61,235.20 $ 75,940.80 12 ASSISTANT FIRE CHIEF J433 NON -DOT REQUIRED Exempt $ 40.53 $ 46.61 $ 48.83 $ 60.55 $ 84,302.40 $ 101,566.40 $ 125,944.00 390 ASSISTANT HR DIRECTOR J428 EXEMPT FROM TESTING NOT REQU ED Exemp $ 33.13 $ 38.10 $ 39.92 $ 49.50 $ 68,910.40 $ 83,033.60 $ 102,960.00 542 ASSISTANT IT DIRECTOR J430 EXEMPT FROM TESTING REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 212 ASSISTANT POOL MANAGER NG NON -DOT REQUIRED Non -Exempt 590 ASSISTANT RECREATION SUPERINTENDENT J424 NON -DOT REQUIRED E empt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 513 ASSISTANT SUPPORT SERVICES MANAGER J422 NON -DOT REQUIRED PD Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 455 ASSISTANT TRANSPORTATION MANAGER J426 NON -DOT NOT REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 394 ASSISTANT WATER & SEWER OPERATIONS MANAGER J426 NON -DOT NOT REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 403 AUTOMOTIVE PARTS SPECIALIST J416 NON -DOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 249 BACKFLOW PREVENTION TECHNICIAN J413 NON -DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 570 BACKFLOW SERVICES SUPERVISOR J420 NON -DOT NOT REQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 39 BATTALION CHIEF F241 NON -DOT REQUIRED Non -Exempt $ 25.71 $ - $ 34.18 $ 74,867.52 $ - $ 99,532.16 321 BENEFITS & LEAVE ADMINISTRATOR J418 EXEMPT FROM TESTING REQUIRED Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 612 BOND PROJECT & CONSTRUCTION DIRECTOR J433 NON -DOT REQUIRED Exempt $ 40.53 $ 46.61 $ 48.83 $ 60.55 $ 84,302.40 $ 101,566.40 $ 125,944.00 594 BROADCAST TECHNICIAN J415 NON -DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 339 BUDGET ANALYST J417 EXEMPT FROM TESTING REQUIRED Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 267 BUDGET DIRECTOR J432 EXEMPT FROM TESTING REQUIRED Exempt $ 38.57 $ 44.36 $ 46.47 $ 57.62 $ 80,225.60 $ 96,657.60 $ 119,849.60 524 BUILDING SAFETY DIRECTOR J428 NON -DOT REQUIRED Exempt $ 33.13 $ 38.10 $ 39.92 $ 49.50 $ 68,910.40 $ 83,033.60 $ 102,960.00 599 BUSINESS DEVELOPMENT MANAGER J427 NON -DOT REQUIRED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 494 BUSINESS LICENSE CLERK J411 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 307 BUSINESS SYSTEMS ANALYST J425 EXEMPT FROM TESTING REQUIRED Exempt $ 27.64 $ 31.79 $ 33.30 $ 41.29 $ 57,491.20 $ 69,264.00 $ 85,883.20 115 CAD DRAFTER J417 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 377 CAMP COUNSELOR NG NON -DOT REQUIRED Non -Exempt 556 CASE MANAGER J417 NON -DOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 532 CDBG PROGRAMS ASSISTANT NG EXEMPT FROM TESTING NOT REQUIRED Non -Exempt 539 CDBG PROGRAMS TECHNICIAN J415 NON -DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 145 CHIEF FINANCIAL OFFICER J437 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 48.38 $ 55.64 $ 58.29 $ 72.28 $ 100,630.40 $ 121,243.20 $ 150,342.40 460 CHIEF OF STAFF J439 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 52.30 $ 60.15 $ 63.01 $ 78.13 $ 108,784.00 $ 131,060.80 $ 162,510.40 8/6/2021 City of Fayetteville Job Titles and Grades Effective 8-06-2021 JOB CODE JOB TITLE JOB GRADE DRUG SCREEN REQUIREMENTS BACKGROUND CHECK FLSA Exempt or Non- Exempt MINIMUM HOURLY 15% ABOVE MIN MARKET HOURLY MAXIMUM HOURLY MINIMUM SALARY MARKET SALARY MAXIMUM SALARY 133 CITY ATTORNEY J439 EXEMPT FROM TESTING NOT REQUIRED Elected $ 52.30 $ 60.15 $ 63.01 $ 78.13 $ 108,784.00 $ 131,060.80 $ 162,510.40 14 CITY CLERK/TREASURER J432 EXEMPT FROM TESTING NOT REQUIRED Elected $ 38.57 $ 44.36 $ 46.47 $ 57.62 $ 80,225.60 $ 96,657.60 $ 119,849.60 170 CITY PROSECUTOR J432 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 38.57 $ 44.36 $ 46.47 $ 57.62 $ 80,225.60 $ 96,657.60 $ 119,849.60 552 CITY PROSECUTOR INVESTIGATOR J418 NON -DOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 134 CODE COMPLIANCE OFFICER J415 NON -DOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 473 COMMUNICATIONS AND MARKETING DIRECTOR J433 EXEMPT FROM TESTING REQUIRED Exempt $ 40.53 $ 46.61 $ 48.83 $ 60.55 $ 84,302.40 $ 101,566.40 $ 125,944.00 547 COMMUNICATIONS PROJECT MANAGER J421 EXEMPT FROM TESTING REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 617 COMMUNICATIONS PROJECT MANAGER - SOCIAL MEDIA J421 EXEMPT FROM TESTING REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 546 COMMUNITY RESOURCES ADMINISTRATOR J419 NON -DOT NOT REQUIRED Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 84 COMMUNITY RESOURCES DIRECTOR/EQUITY OFFICER J427 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 470 CONSTRUCTION AND CONTRACT MANAGER J429 NON -DOT NOT REQUIRED Exempt $ 34.96 $ 40.20 $ 42.12 $ 52.23 $ 72,716.80 $ 87,609.60 $ 108,638.40 342 CONSTRUCTION LEAD MAINTENANCE WORKER J414 DOT NOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 393 CONSTRUCTION MAINTENANCE WORKER IV J413 DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 371 CONTRACT GRANT FINANCIAL ACCOUNTANT J424 EXEMPT FROM TESTING REQUIRED Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 279 ICOUNCIL MEMBER NG EXEMPT FROM TESTING NOT REQUIRED Elected 89 COURT SERVICES OFFICER J420 EXEMPT FROM TESTING NOT REQi1RED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 266 CREW LEADER - ATHLETIC FIELDS J415 DOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 245 CREW LEADER - FACILITIES MANAGEMENT SERVICES J418 NON -DOT NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 406 CREW LEADER - FORESTRY & TRAILS J415 DOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 407 CREW LEADER - GROUNDS MAINTENANCE (PARKS) J415 DOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 418 CREW LEADER - RECYCLING & TRASH COLLECTIONS J415 DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 429 CREW LEADER - TRANSPORTATION J415 DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 516 CREW LEADER - TURF J415 NON -DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 585 CREW LEADER II - OVERLAY TRANSPORTATION J416 DOT NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 391 CREW LEADER WATER LICENSE J416 DOT NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 298 CRIME SCENE TECHNICIAN J417 NON -DOT REQUIRED PD Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 93 CUSTODIAN J410 XEMPT FROM TESTING F�EQUIRED h Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 558 CUSTOMER & INFORMATION RECORDS SPECIALIST J413 EXEMPT FROM TESTING R QUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 595 CUSTOMER SERVICE COORDINATOR J418 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 511 CUSTOMER SERVICE REPRESENTATIVE - AIRPORT J411 NON -DOT 4 REQUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 616 CUSTOMER SERVICE REPRESENTATIVE - BUILDING SAFETY J413 EXEMPT FROM T STING REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 584 CUSTOMER SERVICE REPRESENTATIVE - DEV. SERVICES J413 EXEMPT FROM T STING REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 136 CUSTOMER SERVICE REPRESENTATIVE I J413 EXEMP OM TESTING REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 384 CUSTOMER SERVICE REPRESENTATIVE II J414 EXEMPTjIFROM TESTING REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 18 CUSTOMER SERVICE REPRESENTATIVE -METER J413 NON-DCIT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 33 DEPUTY CHIEF OF POLICE J434 NON -DOT REQUIRED PD Exempt $ 42.50 $ 48.88 $ 51.20 $ 63.49 $ 88,400.00 $ 106,496.00 $ 132,059.20 277 DEPUTY CITY CLERK J422 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 506 DEPUTY CITY CLERK-CODIFIER J414 EXEMPT FROM TEST NOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 287 DEPUTY CITY PROSECUTOR J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 86 DEPUTY COURT CLERK J415 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 399 DEPUTY COURT CLERK II J418 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 530 DEVELOPMENT & CONSTRUCTION MANAGER J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 500 DEVELOPMENT COORDINATOR J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 610 DEVELOPMENT REVIEW MANAGER J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 466 DEVELOPMENT SERVICES DIRECTOR J436 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 46.42 $ 53.38 $ 55.93 $ 69.35 $ 96,553.60 $ 116,334.40 $ 144,248.00 583 DIRECTOR OF ECONOMIC VITALITY J431 NON -DOT REQUIRED Exempt $ 36.61 $ 42.10 $ 44.11 $ 54.70 $ 76,148.80 $ 91,748.80 $ 113,776.00 522 DIRECTOR OF MEDIA SERVICES J424 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 79 DIRECTOR OF PARKS, NATURAL RESOURCES & CULTURAL AFFAIRS J436 NON -DOT REQUIRED Exempt $ 46.42 $ 53.38 $ 55.93 $ 69.35 $ 96,553.60 $ 116,334.40 $ 144,248.00 88 DISPATCH MANAGER J427 NON -DOT REQUIRED PD Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 123 DISPATCH SHIFT SUPERVISOR J421 NON -DOT REQUIRED PD Non -Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 273 IDISPATCH TRAINER J418 NON -DOT IREQUIRED PD Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 8/6/2021 City of Fayetteville Job Titles and Grades Effective 8-06-2021 JOB CODE JOB TITLE JOB GRADE DRUG SCREEN REQUIREMENTS BACKGROUND CHECK FLSA Exempt or Non- Exempt MINIMUM HOURLY 15% ABOVE MIN MARKET HOURLY MAXIMUM HOURLY MINIMUM SALARY MARKET SALARY MAXIMUM SALARY 13 DISPATCHER I J415 NON -DOT REQUIRED PD Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 387 DISPATCHER II J416 NON -DOT REQUIRED PD Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 388 DISPATCHER III J417 NON -DOT REQUIRED PD Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 22 DISTRICT COURT ADMINISTRATOR J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 224 DOCUMENT MANAGEMENT MANAGER J415 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 121 DRIVER/OPERATOR/FIREFIGHTER F235 NON -DOT REQUIRED Non -Exempt $ 15.86 $ - $ 21.93 $ 46,184.32 $ - $ 63,860.16 531 ENGINEERING DESIGN MANAGER J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 358 ENGINEERING SERVICES COORDINATOR J413 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 492 ENVIRONMENTAL DIRECTOR J434 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 42.50 $ 48.88 $ 51.20 $ 63.49 $ 88,400.00 $ 106,496.00 $ 132,059.20 598 ENVIRONMENTAL EDUCATOR J415 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 151 EQUIPMENT MAINTENANCE WORKER J410 NON -DOT NOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 59 EQUIPMENT MECHANIC I J412 NON -DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 7 EQUIPMENT MECHANIC II J415 DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 61 EQUIPMENT MECHANIC III J416 DOT NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 535 EVIDENCE TECHNICIAN J414 NON -DOT RE2kIRED PD Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 323 FACILITIES & BUILDING MAINTENANCE MANAGER J427 NON -DOT REQ RED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 442 FIELD OPERATIONS SUPERVISOR - PARKING J421 NON -DOT NOTIREQUIRED Non -Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 337 FIELD OPERATIONS SUPERVISOR - TRANSPORTATION J419 DOT NOT REQUIRED Non -tempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 3 FIELD SERVICE REPRESENTATIVE J418 DOT NOT REQUIRED Non- empt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 450 FINANCIAL ANALYST - BUDGET J421 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 357 FINANCIAL ANALYST - FIRE J421 EXEMPT FROM TESTING REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 597 FINANCIAL ANALYST - RECYCLING & TRASH COLLECTIONS J421 EXEMPT FROM TESTING REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 569 IFINANCIAL ANALYST - TRANSPORTATION SERVICES J421 EXEMPT FROM TESTING REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 28 FINANCIAL COORDINATOR -AIRPORT J417 EXEMPT FROM TESTING REQUIRED Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 419 FINANCIAL COORDINATOR - PARKS J417 EXEMPT FROM TESTING REQUIRED Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 62 FIRE CAPTAIN F238 NON- OT REQUIRED Non -Exempt $ 20.49 $ - $ 28.44 $ 59,666.88 $ - $ 82,817.28 57 FIRE CHIEF J437 NON -DOT REQUIRED Exempt $ 48.38 $ 55.64 $ 58.29 $ 72.28 $ 100,630.40 $ 121,243.20 $ 150,342.40 580 FIRE EQUIPMENT MAINTENANCE TECHNICIAN J418 NON -DOT REQUIRED N n-Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 66 FIREFIGHTER F232 NON -DOT REQUIRED Non -Exempt $ 13.50 $ - $ 19.48 $ 39,312.00 $ - $ 56,725.76 167 FIXED ASSETS/INVESTMENT COORDINATOR J421 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 20 FLEET OPERATIONS SUPERINTENDENT J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 47 FLEET OPERATIONS SUPERVISOR J424 DOT NOT REQUIRED Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 376 FLEET SERVICES SUPPORT MANAGER J422 EXEMPT FROM TESTING REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 510 FLIGHT LINE OPERATIONS SUPERVISOR J417 NON -DOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 509 FLIGHT LINE OPERATIONS TECHNICIAN J412 NON -DOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 550 GIS ANALYST J423 EXEMPT FROM TESTING RLQUIRED Non -Exempt $ 24.44 $ 28.11 $ 29.44 $ 36.51 $ 50,835.20 $ 61,235.20 $ 75,940.80 200 GIS MANAGER J428 EXEMPT FROM TESTING REQUIRED Exempt $ 33.13 $ 38.10 $ 39.92 $ 49.50 $ 68,910.40 $ 83,033.60 $ 102,960.00 257 GIS TECHNICIAN J417 EXEMPT FROM TEST REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 439 IGIS TECHNICIAN WATER & SEWER J417 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 315 HORTICULTURAL ASST II J412 NON -DOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 32 HORTICULTURIST J419 NON -DOT REQUIRED Non -Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 457 HR ASSISTANT J415 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 45 HR DIRECTOR J433 EXEMPT FROM TESTING REQUIRED Exempt $ 40.53 $ 46.61 $ 48.83 $ 60.55 $ 84,302.40 $ 101,566.40 $ 125,944.00 579 HR GENERALIST J423 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 24.44 $ 28.11 $ 29.44 $ 36.51 $ 50,835.20 $ 61,235.20 $ 75,940.80 480 HVAC TECHNICIAN J417 NON -DOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 26 INFORMATION TECHNOLOGIES DIRECTOR J434 EXEMPT FROM TESTING REQUIRED Exempt $ 42.50 $ 48.88 $ 51.20 $ 63.49 $ 88,400.00 $ 106,496.00 $ 132,059.20 204 INSPECTOR/COMMERCIAL & RESIDENTIAL J417 NON -DOT NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 85 INTERNAL AUDITOR J427 EXEMPT FROM TESTING REQUIRED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 195 LAND AGENT I J418 EXEMPT FROM TESTING REQUIRED Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 196 LAND AGENT II J420 EXEMPT FROM TESTING REQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 592 LAND SURVEYOR TECHNICIAN/INSTRUMENT OPERATOR J413 NON -DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 8/6/2021 City of Fayetteville Job Titles and Grades Effective 8-06-2021 JOB CODE JOB TITLE JOB GRADE DRUG SCREEN REQUIREMENTS BACKGROUND CHECK FLSA Exempt or Non- Exempt MINIMUM HOURLY 15% ABOVE MIN MARKET HOURLY MAXIMUM HOURLY MINIMUM SALARY MARKET SALARY MAXIMUM SALARY 222 LAW CLERK NG EXEMPT FROM TESTING NOT REQUIRED Non -Exempt 172 LEAD COURT CLERK J425 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 27.64 $ 31.79 $ 33.30 $ 41.29 $ 57,491.20 $ 69,264.00 $ 85,883.20 203 LEAD EQUIPMENT MECHANIC J418 DOT NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 515 LEAD MAINTENANCE WORKER AIRPORT J413 NON -DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 601 LEAK DETECTION TECHNICIAN J418 DOT NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 573 LEGAL ADMINISTRATIVE CLERK J410 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 101 LEGAL ASSISTANT J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 223 LIFEGUARD NG NON -DOT REQUIRED Non -Exempt 618 LONG RANGE AND PRESERVATION PLANNER J419 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 611 LONG RANGE PLANNING/SPECIAL PROJECTS MANAGER J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 173 MAINTENANCE WORKER I FACILITIES MANAGEMENT J410 NON -DOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 427 MAINTENANCE WORKER I PARKS J410 NON -DOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 458 MAINTENANCE WORKER I URBAN FORESTRY J410 NON -DOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 98 MAINTENANCE WORKER II FACILITIES MANAGEMENT J412 NON -DOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 424 MAINTENANCE WORKER II PARKS J410 NON -DOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 103 MAINTENANCE WORKER II TRANSPORTATION J410 NON -DOT NOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 436 MAINTENANCE WORKER III PARKS J411 DOT REQUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 452 MAINTENANCE WORKER III RECYC & TRASH COLLECTION J411 NON -DOT NOT REQUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 104 MAINTENANCE WORKER III TRANSPORTATION J411 DOT NOT REQUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 434 MAINTENANCE WORKER III WATER & SEWER J412 DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 430 MAINTENANCE WORKER IV ASPHALT J412 DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 431 MAINTENANCE WORKER IV CONCRETE J412 DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 432 MAINTENANCE WORKER IV DRAINAGE J412 DOT NOT REQUIR� Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 428 MAINTENANCE WORKER IV PARKS J412 DOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 433 MAINTENANCE WORKER IV RIGHT OF WAY J412 DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 451 MAINTENANCE WORKER IV TRAILS J412 DOTOF NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 124 MAINTENANCE WORKER IV WATER & SEWER LICENSED J413 OT\ NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 454 MAINTENANCE WORKER IV WATER & SEWER NO LICENSE J41 I DOT N T REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 347 MANAGEMENT ACCOUNTING COORDINATOR J42 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 82 MAYOR J443 EXEMPT FROM TESTING NOT REQUIRED Elected $ 60.68 $ 69.78 $ 73.11 $ 90.66 $ 126,214.40 $ 152,068.80 $ 188,572.80 240 MAYOR'S OFFICE ADMINISTRATOR J422 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 125 METER MAINTENANCE TECHNICIAN J413 NON -DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 114 METER OPERATIONS ASSISTANT J416 NON -DOT NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 117 METER READER J412 NON -DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 41 METER SERVICES SUPERVISOR J422 NON -DOT NOT REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 609 MOBILITY COORDINATOR J421 NON -DOT NOT REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 571 NETWORK ANALYST J424 NON -DOT REQUIRED Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 288 NETWORK ENGINEER J426 EXEMPT FROM TEST REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 438 OFFICE MANAGER - SOLID WASTE J416 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 459 OFFICE MANAGER- WATER & SEWER J417 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 606 OPERATIONS & CUSTOMER RELATIONS MANAGER J421 EXEMPT FROM TESTING REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 536 OPERATIONS ASSISTANT - FACILITIES MANAGEMENT J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 42 OPERATIONS ASSISTANT - FLEET J412 NON -DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 161 OPERATIONS ASSISTANT - TRANSPORTATION J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 549 OPERATIONS ASSISTANT- PARKS J412 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 514 PARALEGAL - CITY ATTORNEY'S OFFICE J418 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 289 PARK FACILITIES MAINTENANCE WORKER J415 NON -DOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 398 PARK PLANNER II J423 NON -DOT REQUIRED Exempt $ 24.44 $ 28.11 $ 29.44 $ 36.51 $ 50,835.20 $ 61,235.20 $ 75,940.80 486 PARK PLANNING SUPERINTENDENT J426 NON -DOT REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 593 PARKING ATTENDANT J410 NON -DOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 529 PARKING ATTENDANT - EVENTS J410 NON -DOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 8/6/2021 City of Fayetteville Job Titles and Grades Effective 8-06-2021 JOB CODE JOB TITLE JOB GRADE DRUG SCREEN REQUIREMENTS BACKGROUND CHECK FLSA Exempt or Non- Exempt MINIMUM HOURLY 15% ABOVE MIN MARKET HOURLY MAXIMUM HOURLY MINIMUM SALARY MARKET SALARY MAXIMUM SALARY 34 PARKING ENFORCEMENT OFFICER J415 NON -DOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 548 PARKING MANAGER J426 EXEMPT FROM TESTING REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 254 PARKS MAINTENANCE SUPERINTENDENT J426 NON -DOT REQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 35 PARKS MAINTENANCE SUPERVISOR J420 NON -DOT REQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 504 PERMIT COORDINATOR J413 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 568 PLANNER J419 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 379 PLANNING COMMISSIONER NG EXEMPT FROM TESTING NOT REQUIRED Appointed 567 PLANNING TECHNICIAN J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 373 PLANS EXAMINER SUPERVISOR - BUILDING OFFICIAL J421 NON -DOT NOT REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 614 PLANS EXAMINER - ENGINEERING J417 NON -DOT NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 6 POLICE CAPTAIN J430 NON -DOT REQUIRED PD Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 81 POLICE CHIEF J437 NON -DOT REQUIRED PD Exempt $ 48.38 $ 55.64 $ 58.29 $ 72.28 $ 100,630.40 $ 121,243.20 $ 150,342.40 280 POLICE CORPORAL P332 NON -DOT REQUIRED PD Non -Exempt $ 23.16 $ - $ 32.76 $ 48,172.80 $ - $ 68,140.80 65 POLICE LIEUTENANT P337 NON -DOT REQUIRED PD Non -Exempt $ 33.28 $ - $ 42.15 $ 69,222.40 $ - $ 87,672.00 64 POLICE OFFICER P330 NON -DOT REQUIRED PD Non -Exempt $ 19.18 $ - $ 27.75 $ 39,894.40 $ - $ 57,720.00 53 POLICE SERGEANT P335 NON -DOT REQUIRED PD Non -Exempt $ 27.53 $ - $ 36.71 $ 57,262.40 $ - $ 76,356.80 252 POLICE SUPPORT SPECIALIST J412 NON -DOT REQUIRED PD Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 213 POOL CASHIER NG EXEMPT FROM TESTI EQUIRED Non -Exempt 227 POOL MANAGER NG NON -DOT REQUIRED Non -Exempt 496 PROGRAMING COORDINATOR - MEDIA SVCS J412 EXEMPT FROMILESIrING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 478 PROJECT COORDINATOR - COMM RESOURCES J418 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 605 PROJECT COORDINATOR - FACILITIES MANAGEMENT J416 NON -DOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 469 PROJECT COORDINATOR - UTILITIES J417 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 175 PROPERTY/EVIDENCE MANAGER J419 NON -DOT REQUIRED PD Non -Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 615 PUBLIC WORKS DIRECTOR J436 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 46.42 $ 53.38 $ 55.93 $ 69.35 $ 96,553.60 $ 116,334.40 $ 144,248.00 242 PUMP AND TANK TECHNICIAN J420 DOT NOT REQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 400 PURCHASING AGENT J420 XEMPT FROM TESTING PEQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 521 PURCHASING ASSISTANT J41 EX MPT FROM TESTING RF=QUIRED Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 132 PURCHASING MANAGER J4219 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 31.30 $ 36.00 $ 37.71 $ 46.76 $ 65,104.00 $ 78,436.80 $ 97,260.80 144 PURCHASING TECHNICIAN J412 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 111 PW PROJECTS INSPECTOR J415 NON -DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 507 RECORDS CLERK J410 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 179 RECORDS COORDINATOR J418 NON -DOT REQUIRED PD Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 574 RECREATION PROGRAM ASSISTANT NG NON -DOT REQUIRED Non -Exempt 282 RECREATION PROGRAMS MANAGER J420 NON -DOT REQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 189 RECREATION SUPERINTENDENT J426 NON -DOT RLQUIRED Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 537 RECYCLING & TRASH COLLECTION DIRECTOR J430 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 110 RECYCLING & TRASH COLLECTION OPERATIONS SUPERVISOR J424 DOT NOT REQUIRED Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 318 IRECYCLING & TRASH COLLECTIONS COMMERCIAL REPRESENTATIVE J417 DOT NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 491 RECYCLING ATTENDANT J414 DOT NOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 385 RELIEF DRIVER J414 DOT NOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 281 ROUTE DRIVER J413 DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 600 ROUTE SUPERVISOR J416 DOT NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 475 SCALE HOUSE ATTENDANT J410 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 586 SENIOR ADMINISTRATIVE ASSISTANT II - MAYOR'S OFFICE J417 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 19.75 $ 22.71 $ 23.80 $ 29.51 $ 41,080.00 $ 49,504.00 $ 61,380.80 563 SENIOR ADMINISTRATIVE ASSISTANT-COMM RESOURCES J415 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 576 SENIOR ADMINISTRATIVE ASSISTANT -FIRE J415 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 564 SENIOR ADMINISTRATIVE ASSISTANT -MAYOR'S OFFICE J415 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 565 SENIOR ADMINISTRATIVE ASSISTANT -POLICE J415 NON -DOT IREQUIRED PD Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 343 SENIOR CODE COMPLIANCE OFFICER J416 NON -DOT IREQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 251 SENIOR CUSTOMER SERVICE REPRESENTATIVE -BILLING J420 EXEMPT FROM TESTING IREQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 8/6/2021 City of Fayetteville Job Titles and Grades Effective 8-06-2021 JOB CODE JOB TITLE JOB GRADE DRUG SCREEN REQUIREMENTS BACKGROUND CHECK FLSA Exempt or Non- Exempt MINIMUM HOURLY 15% ABOVE MIN MARKET HOURLY MAXIMUM HOURLY MINIMUM SALARY MARKET SALARY MAXIMUM SALARY 409 SENIOR CUSTOMER SERVICE REPRESENTATIVE -CASHIER J420 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 613 SENIOR CUSTOMER SERVICE REPRESENTATIVE -METER J414 NON -DOT NOT REQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 410 SENIOR CUSTOMER SERVICE REPRESENTATIVE -UTILITIES J420 EXEMPT FROM TESTING REQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 553 SENIOR FIELD OPERATIONS SUPERVISOR -CONCRETE J420 DOT NOT REQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 338 SENIOR FINANCIAL ANALYST - BUDGET J422 EXEMPT FROM TESTING REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 517 SENIOR FINANCIAL ANALYST - UTILITIES J422 EXEMPT FROM TESTING REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 608 SENIOR INSPECTOR - BUILDING SAFETY J419 NON -DOT NOT REQUIRED Non -Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 76 SENIOR LEGAL ASSISTANT J413 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 566 SENIOR OFFICE MANAGER - PROSECUTOR'S OFFICE J420 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 525 SENIOR PLANNER J423 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 24.44 $ 28.11 $ 29.44 $ 36.51 $ 50,835.20 $ 61,235.20 $ 75,940.80 368 SENIOR POLICE SUPPORT SPECIALIST J414 NON -DOT REQUIRED PD Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 604 SENIOR PURCHASING AGENT J422 EXEMPT FROM TESTING REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 193 SHELTER ATTENDANT J410 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 13.20 $ 15.18 $ 15.90 $ 19.72 $ 27,456.00 $ 33,072.00 $ 41,017.60 518 SOLID WASTE FACILITY MAINTENANCE WORKER J413 DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 90 STAFF ENGINEER J428 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 33.13 $ 38.10 $ 39.92 $ 49.50 $ 68,910.40 $ 83,033.60 $ 102,960.00 508 STAFF ENGINEER - UNLICENSED J419 EXEMPT FROM TESTING NOTIREQUIRED Non -Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 327 SUPPORT SERVICES MANAGER J426 NON -DOT REQUIRED PD Exempt $ 29.47 $ 33.89 $ 35.51 $ 44.03 $ 61,297.60 $ 73,860.80 $ 91,582.40 264 SURVEYOR J424 NON -DOT NOT REQUIRED Non -Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 40 SUSTAINABILITY PLANNER J420 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 538 SUSTAINABILITY PROJECT MANAGER J416 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 253 SYSTEMS ANALYST - POLICE J424 NON -DOT REQUIRED PD Non -Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 247 TECHNICAL SERVICES SUPERVISOR J422 NON -DOT NOT REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 543 ITECHNICAL SUPPORT SPECIALIST J423 NON -DOT REQUIRED Non -Exempt $ 24.44 $ 28.11 $ 29.44 $ 36.51 $ 50,835.20 $ 61,235.20 $ 75,940.80 191 TRAFFIC CONTROL SUPERVISOR J424 NON -DOT NOT REQUIRED Exempt $ 25.81 $ 29.68 $ 31.10 $ 38.56 $ 53,684.80 $ 64,688.00 $ 80,204.80 607 TRAFFIC SIGNAL AND SIGNAGE TECHNICIAN J416 NON -DOT NOT REQUIRED Non -Exempt $ 18.80 $ 21.62 $ 22.65 $ 28.09 $ 39,104.00 $ 47,112.00 $ 58,427.20 375 TRAILS COORDINATOR J425 NON -DOT M REQUIRED Exempt $ 27.64 $ 31.79 $ 33.30 $ 41.29 $ 57,491.20 $ 69,264.00 $ 85,883.20 176 TRANSCRIPTIONIST J411 NON -DOT QUIRED PD h Non -Exempt $ 14.48 $ 16.65 $ 17.45 $ 21.64 $ 30,118.40 $ 36,296.00 $ 45,011.20 468 TRANSPORTATION FACILITY MAINTENANCE WORKER J415 DOT If N T REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 465 TRANSPORTATION SERVICES DIRECTOR J435 NON -DOT NOT REQUIRED Exempt $ 44.45 $ 51.12 $ 53.56 $ 66.41 $ 92,456.00 $ 111,404.80 $ 138,132.80 361 URBAN FORESTER J419 NON -DOT REQUIRED Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 474 UTILITIES DIRECTOR J435 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 44.45 $ 51.12 $ 53.56 $ 66.41 $ 92,456.00 $ 111,404.80 $ 138,132.80 519 UTILITIES ENGINEER J430 NON-D T NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 71 UTILITIES FINANCIAL SERVICES COORDINATOR J420 EXEM FW& TESTING REQUIRED Non -Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 58 UTILITIES FINANCIAL SERVICES MANAGER J429 EXEMPI FROM TESTING REQUIRED Exempt $ 34.96 $ 40.20 $ 42.12 $ 52.23 $ 72,716.80 $ 87,609.60 $ 108,638.40 575 UTILITY BILLING COORDINATOR J418 EMPT FROM TESTING REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 268 VETERINARIAN J428 NON -DOT RLQUIRED Exempt $ 33.13 $ 38.10 $ 39.92 $ 49.50 $ 68,910.40 $ 83,033.60 $ 102,960.00 230 VIDEO PRODUCTION TECHNICIAN J413 NON -DOT NOT REQUIRED Non -Exempt $ 15.93 $ 18.32 $ 19.19 $ 23.80 $ 33,134.40 $ 39,915.20 $ 49,504.00 534 VOLUNTEER & COMMUNITY PROGRAM COORDINATOR J419 NON -DOT REQUIRED Non -Exempt $ 21.66 $ 24.91 $ 26.10 $ 32.36 $ 45,052.80 $ 54,288.00 $ 67,308.80 440 WAREHOUSE ATTENDANT WATER & SEWER J412 DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 603 WAREHOUSE SUPERVISOR J418 DOT NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 481 WARRANTY AND MATERIALS COORDINATOR J418 EXEMPT FROM TESTING NOT REQUIRED Non -Exempt $ 20.71 $ 23.82 $ 24.95 $ 30.94 $ 43,076.80 $ 51,896.00 $ 64,355.20 148 WASTE REDUCTION COORDINATOR J420 EXEMPT FROM TESTING NOT REQUIRED Exempt $ 22.63 $ 26.02 $ 27.26 $ 33.80 $ 47,070.40 $ 56,700.80 $ 70,304.00 582 WATER & SEWER FACILITY MAINTENANCE WORKER J415 DOT NOT REQUIRED Non -Exempt $ 17.84 $ 20.52 $ 21.49 $ 26.65 $ 37,107.20 $ 44,699.20 $ 55,432.00 350 WATER & SEWER FIELD MAINTENANCE SUPERVISOR J422 DOT NOT REQUIRED Exempt $ 23.52 $ 27.05 $ 28.34 $ 35.14 $ 48,921.60 $ 58,947.20 $ 73,091.20 192 WATER & SEWER OPERATIONS CLERK J412 NON -DOT NOT REQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 5 WATER & SEWER OPERATIONS MANAGER J430 NON -DOT NOT REQUIRED Exempt $ 36.79 $ 42.31 $ 44.33 $ 54.97 $ 76,523.20 $ 92,206.40 $ 114,337.60 487 YRCC CAMP COUNSELOR NG NON -DOT REQUIRED Non -Exempt 201 YRCC DIRECTOR J421 NON -DOT REQUIRED Exempt $ 22.66 $ 26.06 $ 27.30 $ 33.85 $ 47,132.80 $ 56,784.00 $ 70,408.00 533 YRCC PROGRAM COORDINATOR J414 NON -DOT IREQUIRED Non -Exempt $ 16.87 $ 19.40 $ 20.33 $ 25.21 $ 35,089.60 $ 42,286.40 $ 52,436.80 476 JYRCC RECREATION PROGRAM ASSISTANT II J412 NON -DOT IREQUIRED Non -Exempt $ 14.96 $ 17.20 $ 18.03 $ 22.36 $ 31,116.80 $ 37,502.40 $ 46,508.80 8/6/2021 FAYETTEVILLE POLICE DEPARTMENT PAY PLAN EFFECTIVE 04-05-2021 Position/Grade Rate Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Police Officer BASE PAY $38,053.12 $39,937.92 $41,822.72 $43,707.52 $45,592.32 $47,477.12 $49,361.92 $51,246.72 $53,131.52 $55,056.00 P330 HOLIDAY PAY $ 1,841.28 $ 1,932.48 $ 2,023.68 $ 2,114.88 $ 2,206.08 $ 2,297.28 $ 2,388.48 $ 2,479.68 $ 2,570.88 $ 2,664.00 TOTALPAY**** $39,894.40 $41,870.40 $43,846.40 $45,822.40 $47,798.40 $49,774.40 $51,750.40 $53,726.40 $55,702.40 $57,720.00 HOURLY RATE $ 19.18 $ 20.13 $ 21.08 $ 22.03 $ 22.98 $ 23.93 $ 24.88 $ 25.83 $ 26.78 $ 27.75 Police Corporal BASE PAY $45,949.44 $48,667.52 $51,385.60 $54,103.6 $56,821.76 $59,539.84 $62,257.92 $64,995.84 P332 HOLIDAY PAY $ 2,223.36 $ 2,354.88 $ 2,486.40 $ 2,617. ,749.44 $ 2,880.96 $ 3,012.48 $ 3,144.96 TOTAL PAY **** $ 48,172.80 $ 51,022.40 $ 53,872.00 $ 56, 0 $ ,571.20 $ 62,420.80 $ 65,270.40 $ 68,140.80 HOURLY RATE $ 23.16 $ 24.53 $ 25.90 $ 7.2 28.64 $ 30.01 $ 31.38 $ 32.76 Police Sergeant BASE PAY $54,619.52 $56,643.20 $58,666.88 60, 90.56 $62,714. 4,737.92 $66,761.60 $68,785.28 $70,808.96 $72,832.64 P335 HOLIDAY PAY $ 2,642.88 $ 2,740.80 $ 2,84W$ 936.64 $1034.5% $ 3,132.48 $ 3,230.40 $ 3,328.32 $ 3,426.24 $ 3,524.16 TOTALPAY**** $57,262.40 $59,384.00 $61,5 .6 $63,627.2 48.80 $67 0.40 $69,992.00 $72,113.60 $74,235.20 $76,356.80 HOURLY RATE $ 27.53 $ 28.55 29. 3 0.4& V37.61 $ .63 $ 33.65 $ 34.67 $ 35.69 $ 36.71 Police Lieutenant BASE PAY $66,027.52 $67,991 ,955.84 $71, 0. 3,884. 5, .32 $77,812.48 $79,776.64 $81,740.80 $83,625.60 P337 HOLIDAY PAY $ 3,194.88 $ 3, .9 384.96 $ 8 0 $ 3,5 3,670.08 $ 3,765.12 $ 3,860.16 $ 3,955.20 $ 4,046.40 TOTAL PAY**** $ 69,222.40 $ 7 $ 73,340.80 .00 $ 7 59 0 9,518.40 $ 81,577.60 $ 83,636.80 $ 85,696.00 $ 87,672.00 HOURLY RATE $ 33.28 jr 134.N$ 35.26 36.25 $ 1W4jF,-217$ 38.23 1 $ 39.22 1 $ 40.21 1 $ 41.20 1 $ 42.15 1%9TOTAL PAY: TOTAL PAY INC ES BASE P OLIDAy P R `E 12 HOLIDAYS RECOGNIZED BY THE CITY (96 HOURS) PREMIUM HOLIDAY PAY: FOR THE RANKS OF O PO AL,A4S A AND LIEUTENANT 96 HOURS OF PREMIUM HOLIDAY PAY IS PRORATED OVER EAC PPyYAND LISTED SEPARATELY ON THE PAYSTUB. PREMIUM HOLIDAY PAY ASSISTS IN ALIGNING H IDAY PAY P ITH OTHER POLICE DEPARTMENTS. 8 HOURS OF PERSONAL LEAVE TIME OFF IS OFFERED TO THE RAN *****NOTE The Pay Plan steps are based on the hourly rate. Total Pay is calculated by multiplying the hourly rate by scheduled hours - 2080. FAYETTEVILLE FIRE DEPARTMENT PAY PLAN 24 HOUR SHIFT EFFECTIVE 04-05-2021 Position/Grade Rate Step A Step B Step C Step D Step E Step F Step G Step H Step I Step J Firefighter BASE PAY $ 38,016.00 $ 39,874.56 $ 41,733.12 $ 43,591.68 $ 45,450.24 $ 47,308.80 $ 49,167.36 $ 51,025.92 $ 52,884.48 $ 54,855.68 F232-S HOLIDAY PAY $ 1,296.00 $ 1,359.36 $ 1,422.72 $ 1,486.08 $ 1,549.44 $ 1,612.80 $ 1,676.16 $ 1,739.52 $ 1,802.88 $ 1,870.08 TOTAL PAY **** $ 39,312.00 $ 41,233.92 $ 43,155.84 $ 45,077.76 $ 46,999.68 $ 48,921.60 $ 50,843.52 $ 52,765.44 $ 54,687.36 $ 56,725.76 HOURLY RATE - SHIFT $ 13.50 $ 14.16 $ 14.82 $ 115.4jo ij 16.14 $ 16.80 $ 17.46 $ 18.12 $ 18.78 $ 19.48 Driver BASE PAY $ 44,661.76 $ 46,548.48 $ 48,435.20 $ 50, 208.64 $ 54,095.36 $ 55,982.08 $ 57,868.80 $ 59,755.52 $ 61,754.88 F235-S HOLIDAY PAY $ 1,522.56 $ 1,586.88 $ 1,651.20 $ 1, .52 $ 1,779.84 $ 1,844.16 $ 1,908.48 $ 1,972.80 $ 2,037.12 $ 2,105.28 TOTAL PAY **** $ 46,184.32 $ 48,135.36 $ 50,086.40 $ 52,0 $ 53,98 IL55,939.52 $ 57,890.56 $ 59,841.60 $ 61,792.64 $ 63,860.16 HOURLY RATE - SHIFT $ 15.86 $ 16.53 $ 17.20 17.87 $ 18. $ 19.21 $ 19.88 $ 20.55 $ 21.22 $ 21.93 Captain BASE PAY $ 57,699.84 $ 60,177.92 $ 62,6 .0 $ 65,134.08 $ 12.16 $ 70, 0.24 $ 72,568.32 $ 75,046.40 $ 77,524.48 $ 80,087.04 F238-S HOLIDAY PAY $ 1,967.04 $ 2,051.52 $ 2,136.0 2,220. 2, 96 $ 44 $ 2,473.92 $ 2,558.40 $ 2,642.88 $ 2,730.24 TOTAL PAY **** $ 59,666.88 $ 62,229.44 792.0 $ 67,354.20 k$% 917.12 4%609.68 $ 75,042.24 $ 77,604.80 $ 80,167.36 $ 82,817.28 HOURLY RATE - SHIFT $ 20.49 $ 21 22.25 23. 24.0 $ 89 $ 25.77 $ 26.65 $ 27.53 $ 28.44 Battalion Chief BASE PAY $ 72,399.36 $ 7 0 $ 7 ,693.44 0.4 $ 82,#1117.1 5,634.56 $ 88,281.60 $ 90,928.64 $ 93,575.68 $ 96,250.88 F241-S HOLIDAY PAY $ 2,468.16 2, 8. $ 2,648.64 3 .88 $ 2,919.36 $ 3,009.60 $ 3,099.84 $ 3,190.08 $ 3,281.28 TOTAL PAY **** $ 74,867.52 wo$ 80,34 79.36 $ 85,8 4 $ 88,553.92 $ 91,291.20 $ 94,028.48 $ 96,765.76 $ 99,532.16 HOURLY RATE - SHIFT $ 25.71 $ 26.65 $ 2 9 28.53 29.47 $ 30.41 $ 31.35 $ 32.29 $ 33.23 $ 34.18 'N %wj 24 HR SHIFT SCHEDULED HOURS: 2912 TOTAL PAY INCLUDES ND HO Y FOR THE 12 HOLIDAYS RECOGNIZED BY THE CITY (96 HOURS) PREMIUM HOLIDAY PAY: FOR THE RANKS OF FIREFIGHTERADRIVAPTAIN ANDBATTALION CHIEF 104 HOURS OF PREMIUM HOLIDAY PAY IS PRORATED OVER EACH OF THE 2RIODS AND LISTED SEPARATELY ON THE PAYSTUB. PREMIUM HOLIDAY PAY ASSISTS IN ALIGNING HOLIDAY PAY PRACTIH OTHER FIRE DEPARTMENTS. *****NOTE The Pay Plan steps are based on the hourly rate. Total Pay is calculated by multiplying the hourly rate by 2912. COMBINED PAY PLAN GRIDS MERIT STAFF PAY PLAN EFFECTIVE DATE 1-11-21 Annualized amounts are based on hourly rates. GRADE/DESC HOURS HOURLY RATE ANNUALIZED MIN I MARKET I MAX MIN MARKET MAX MERIT EMPLOYEES J410 T1 2080 $13.20 $15.90 $19.72 1 $27,456.00 $33,072.00 $41,017.60 J411 T1 2080 $14.48 $17.45 $21.64 $30,118.40 $36,296.00 $45,011.20 J412 T1 2080 $14.96 $18.03 $22.36 $31,116.80 $37,502.40 $46,508.80 J413 T1 2080 $15.93 $19.19 $23.80 $33,134.40 $39,915.20 $49,504.00 J414 T1 2080 $16.87 $20.33 $25.21 $35,089.60 $42,286.40 $52,436.80 J415 T1 2080 $17.84 $21.49 $26.65 $37,107.20 $44,699.20 $55,432.00 J416 T1 2080 $18.80 $22.65 $28.09 $39,104.00 $47,112.00 $58,427.20 J417 T1 2080 $19.75 $23.80 $29.51 $41,080.00 $49,504.00 $61,380.80 J418 T1 2080 $20.71 $24.95 $30.94 $43,076.80 $51,896.00 $64,355.20 J419 T1 2080 $21.66 $26.10 $32.36 $45,052.80 $54,288.00 $67,308.80 J420 T1 2080 $22.63 $27.26 $33.801 $47,070.40 $56,700.80 $70,304.00 J421 T2 2080 $22.66 $27.30 $33.85 $47,132.80 $56,784.00 $70,408.00 J422 T2 2080 $23.52 $28.34 5.14 $48,921.60 $58,947.20 $73,091.20 J423 T2 2080 $24.44 $29.44 .51 $50,835.20 $61,235.20 $75,940.80 J424 T2 2080 $25.81 .1 $38.56 $53,684.80 $64,688.00 $80,204.80 J425 T2 2080 $27.64 $33. 0 $41.2 $5V91.20 $69,264.00 $85,883.20 J426 T2 2080 $29.47 $35.51 1 $*4. 1,297 $73,860.80 $91,582.40 J427 T2 2080 A^30 $37.71NXI $65, $78,436.80 $97,260.80 J428 T2 208 $33.13 $39.9 4 50 $ 9 $83,033.60 $102,960.00 J429 T2 2 0 34.96 $42. 52.23 , 6.80 $87,609.60 $108,638.40 J430 T2 $36.79 $ $54.97 .20 $92,206.40 $114,337.60 J431 T3 $36.61 1 $54.70 6,148.80 $91,748.80 $113,776.00 J432 T3 080 $38.57 7 $57.62 $80,225.60 $96,657.60 $119,849.60 J433 T3 2080 $ 53 3 $60.55 $84,302.40 $101,566.40 $125,944.00 J434 T3 2080r$48.438516, j8.8 $5 63.49 $88,400.00 $106,496.00 $132,059.20 J435 T3 2080 $.41 $92,456.00 $111,404.80 $138,132.80 J436 T3 2080 $5 $69.35 $96,553.60 $116,334.40 $144,248.00 J437 T3 2080$58.29 $72.28 $100,630.40 $121,243.20 $150,342.40 J438 T3 2080 $50.34 $60.65 $75.21 $104,707.20 $126,152.00 $156,436.80 J439 T3 2080 $52.30 $63.01 $78.13 $108,784.00 $131,060.80 $162,510.40 J440 T3 2080 $54.27 $65.39 $81.08 $112,881.60 $136,011.20 $168,646.40 J441 T3 2080 $56.24 $67.76 $84.02 $116,979.20 $140,940.80 $174,761.60 J442 T3 2080 $58.20 $70.12 $86.95 $121,056.00 $145,849.60 $180,856.00 J443 T3 2080 1$60.68 $73.11 $90.66 $126,214.40 $152,068.80 $188,572.80 FIRE STEP PAY PLAN EFFECTIVE 4-5-2021 (2912 hours) F232 Firefighter 2912 $13.50 $19.48 $39,312.00 $56,725.76 F235 Driver 2912 $15.86 $21.93 $46,184.32 $63,860.16 F238 Captain 2912 $20.49 $28.44 $59,666.88 $82,817.28 F241 Battalion Chief 2912 $25.71 $34.18 $74,867.52 $99,532.16 POLICE STEP PAY PLAN EFFECTIVE 4-5-2021 (2080 hours) P330 Officer 2080 $19.18 $27.75 $39,894.40 $57,720.00 P332 Corporal 2080 $23.16 $32.76 $48,172.80 $68,140.80 P335 Sergeant 2080 $27.53 $36.71 $57,262.40 $76,356.80 P337 Lieutenant 2080 $33.28 $42.15 $69,222.40 $87,672.00 1. Data Sources Uniform Market Cities Bentonville Rogers Springdale Jonesboro Lawrence, KS Merit Market Tier 1 Bentonville Rogers Springdale Jonesboro Lawrence, KS NOARK Study DOL — NWA Study Merit Market Tier 2 and 3 Bentonville Rogers Springdale Jonesboro • Lawrence, KS ` NOARK Study DOL —NWA Study CompAnalyst Study Compdata Study 2. Survey Frequency Implement a market study eve e ernati ea ear with Police and Fire uniformed and merit employees. • 2021 Merit • • 2022 Police an ire u e� • 2023 Merit • 2024 Police and Fire uni d • 2025 Merit 3. Survey Benefits Provided by Selected Data Sources Fire and PD Uniformed 1. Retirement 2. Medical/Dental 3. Time off over statutory 4. Certification -pay 5. Longevity Merit 1. Retirement 2. Medical/Dental 3. Time off 4. Shift/on call pay 5. Education Reimbursement Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Coverage Period: 01/01/2021—12/31/2021 Arkansas Blue Cross and Blue Shield: COF $1000 Deduct_$3000 TrOOP Coverage for: Individual/Family I Plan Type: PPO AlThe Summary of Benefits and Coverage (SBC) document will help you choose a health Ilan. The SBC shows you how you and the Ilan would share the cost for covered health care services. NOTE: Information about the cost of this Ilan (called the premium) will be provided separately. This is only a summary. For more information about your coverage, or to get a copy of the complete terms of coverage, call 1-800-238-8379 or visit us at http://www.arkansasbluecross.com/employers/ benefitcertificates.aspx. For general definitions of common terms, such as allowed amount, balance billing, coinsurance, copayment, deductible, provide r, or other underlined terms see the Glossary. You can view the Glossary at www.arkansasbluecross.com/about/glossary.aspx or call 1-800-238-8379 to request a copy. ImportantQuestions For $1,000 - individual - in -network Generally, you must pay all of the costs from providers up to the deductible amount before this What is the overall providers / out -of -network providers Ilan begins to pay. If you have other family members on the Ilan, each family member must meet deductible? ; for $2,000 - family - in -network their own individu uctible until the total amount of deductible expenses paid by all family roviders I out -of -network providers. members me e ve II family deductible. Are there services covered Yes. Preventive care and prescription This Ilan cov s e items and services even if you haven't yet met the deductible amount. before you meet your drugs are covered before you meet But a c a coinsu eVy apply. For example, this Ilan covers certain preventive deductible? your deductible. servic hout cost sharin nd before you meet your deductible. See a list of covered Are there other deductibles for specific No. ou don't have t services? For in-networkprovider - The out et limit What is the out-of-pocket individual / $6,000 f y r oth y members in th limit for this Ilan? out -of -network rovide - $4, 00 f ily ou -of individual/ $8,000 family. Out -of -network \ What is not included in Deductibles,premiums, balance- E the out-of-pocket limit? billing charges, and health care thi Ilan doesn't cover. Yes. See https://secure. Will you pay less if you use arkansasbluecross.com/ a network provider? providerdirectory/trueblueppo.aspx or call 1-800-238-8379 for a list of In -network providers. Do you need a referral to No. see a specialist? fic services. sTyou could pay in a year for covered services. If you have they have to meet their own out-of-pocket limits until the has been met. these expenses, they don't count toward the out—of—pocket limit. This 1�'�Cises a provider network. You will pay less if you use a provide r in the Ip an's network. You will pay the most if you use an out -of -network provider, and you might receive a bill from a provide r for the difference between the provider's charge and what your Ilan pays (balance billing). Be aware, your network provider might use an out -of -network provider for some services (such as lab work). Check with your rop vider before you get services. You can see the specialist you choose without a referral. SBC #: 237635 08/22/2020 1 of 7 A All copavment and coinsurance costs shown in this chart are after your deductible has been met, if a deductible applies. Primary care visit to treat an 20% coinsurance 40% coinsurance ---none--- injury or illness If you visit a healthcare Specialist visit 20% coinsurance 40% coinsurance provider's office or clinic Preventive care/screening/ No Charge 20% coinsurance immunization If you have a test Diagnostic test (x-ray, blood work) 20% coinsurance 4 insurance — Imaging (CT/PET scans, MRIs) 2a 0 /a coinsu a 40o oinsurance Retail 10 copav rescrpti n Generic drugs Mail $20 copav/presc ' {i t Cov e ctible does not app If you need drugs to treat ail $40 co a / on your illness or condition Preferred brand drugs Ma $80 co cr tion; C red More information about deductible drpt apply prescription drug coverage Retail $i copav/prescription is available at www. Non -preferred brand drugs I Mai 120 aaY/pressripW", Not Covered arkansasbluecross.com. de le does not apply 0 Specialty drugs escripf , � ct� does Not Covered not appl _ If you have outpatient Facility fee (e.g., ambulatory 20% coinsurance 40% coinsurance i surgery center) i surgery If you need immediate medical attention Physician/surgeon fees Emergency room care Emergency medical transportation Urgent care 20% coinsurance 20% coinsurance 20% coinsurance 20% coinsurance 40% coinsurance 20% coinsurance 20% coinsurance 40% coinsurance You may have to pay for services that aren't preventive. Ask your provider if the services you need are preventive. Then check what your Ilan will pay for. ---none--- Coverage requires prior authorization Covers up to a 30-day supply (retail subscription) Mail order is covered Covers up to a 30-day supply (retail subscription) Mail order is covered Covers up to a 30-day supply (retail subscription)Mail order is covered Prior authorization, step therapy or quantity limitations may apply --- none--- --- none --- --- none --- Coverage is limited to $1,000/trip (ground or water) and $5,000/trip (air) ---none--- *For more information about limitations and exceptions, see the Ilan or policy document at http://www.arkansasbluecross.com/employers/benefitcertificates.aspx. If you have a hospital stay Facility fee (e.g., hospital room) 20% coinsurance Physician/surgeon fees 20% coinsurance If you need mental health, Outpatient services 20% coinsurance behavioral health, or — substance abuse services Inpatient services 20% coinsurance Office visits If you are pregnant 01 Childbirth/delivery professional services If you need help recovering or have other special health needs If your child needs dental or eye care Childbirth/delivery facility services Home health care Rehabilitation services Habilitation services Skilled nursing care Hospice services Children's eye exam Children's glasses Children's dental check-up 40%coinsurance Out-of-Network/out-of-state inpatient admis- sions require prior notification 40% coinsurance ---none--- 40% coinsurance I ---none--- 40% coinsurance I ---none--- 20% coinsurance 40% coinsurance 20% coinsuranc I 40% oinsurance I :coinsVance ` 40% -ninci irnnraA I anol ' ci ira ra 20% Not Co d ` � °° ' sur nce 00%10coins _ 0 0% coi uran N Nod Covered 40% coinsurance 40% coinsurance 40% coinsurance Not CoveNmof Not Covered Not Covered Not Covered Not Covered Not Covered Coverage for routine ultrasounds limited to 1; Maternity care may include tests and services described elsewhere in the SBC --- none--- ---none--- Coverage is limited to 40 visits/calendar 1. Outpatient services limited to 30 visits/ person/calendar vear None Limited to 30 days/calendar year; Prior authorization required Does not contribute to out-of-pocket limit Coverage requires prior authorization None None None *For more information about limitations and exceptions, see the Ilan or policy document at http://www.arkansasbluecross.com/employers/benefitcertificates.aspx. 3 of 7 Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Coverage Period: 01/01/2021—12/31/2021 Arkansas Blue Cross and Blue Shield: COF $1000 Deduct_$3000 TrOOP Coverage for: Individual/Family I Plan Type: PPO Excluded Services & Other Covered Services: Services Your Plan Generally Does NOT Cover (Check your policy or plan document for more information and a list of any other excluded services.) • Acupuncture • Cosmetic Surgery • Dental Care • Eye exam Glasses Habilitation services Longterm care Private -duty nursing • Routine Eye Care Routine foot care Weight loss programs Other Covered Services (Limitations may apply to these services. This isn't a com I 'st. Please see your plan document.) • Bariatric Surgery Chiropractic care (Outpa ifent reha ilitation a Hearing aids services limited to 30 viss is/person/cafeV�. . Infertility treatment year) *40% N 4 Your Rights to Continue Coverage: There are agencies that can Arkansas Insurance Department at 1-800-852-5494, the U.S. Depa ebsa/healthreform or contact the plan at 1-800-238-8379.Other d Health Insurance Marketplace. For more information about thAl ds. The contact information for those agencies is: stration at 1-866-444-EBSA (3272) or www.dol.gov/ ig buying individual insurance coverage through the 318-2596. Your Grievance and Appeals Rights: There are ageX�ri,��Iook help iTanion complaint ainst your plan for a denial of a claim. This complaint is called grievance or appeal. For more information about your at the ef benefits you , 1 receive for that medical claim. Your plan documents also provide complete information to submit a claim, appeal or a grievance for any Ita. For more information about your rights, this notice, or assistance, contact the plan at 1-800-238-8379. You may also contact the Department of Labor's E ployee Ben its Security Administration at 1-866-444-EBSA (3272) or www.dol.gov/ebsa/ healthreform. Additionally, a consumer assistance program can help you file yoL he contact information is: Arkansas Ins%ance Depwtrl�e o umer Services Division 1200 West Third Street, Lse Rock, Arkansas 72201 Telephone 1-800-852-5494, Email�Oress: insurance.consumers@arkansas.gov Does this plan provide Minimum Essential Coverage? Yes. Minimum Essential Coverage generally includes plans, health insurance available through the Marketplace or other individual market policies, Medicare, Medicaid, CHIP, TRICARE, and certain other coverage. If you are eligible for certain types of Minimum Essential Coverage, you may not be eligible for the premium tax credit. Does this plan meet Minimum Value Standards' Yes. If your plan doesn't meet the Minimum Value Standards, you may be eligible for a premium tax credit to help you pay for a plan through the Marketplace. Language Access Services, Spanish (Espanol): Para obtener asistencia en Espanol, Ilame al 1-844-662-2276. Tagalog (Tagalog): Kung kailangan ninyo ang tulong sa Tagalog tumawag sa 1-844-662-2276. Chinese (FP3Z): VM ,1-CAM! 1-844-662-2276. Navajo (Dine): Dinek'ehgo shika at'ohwol ninisingo, kwiijigo holne' 1-844-662-2276. To see examples of how this plan might cover costs for a sample medical situation, see the next section. About These Coverage Examples: This is not a cost estimator. Treatments shown are just examples of how this Ilan might cover medical care. Your actual costs will be different depending on the actual care you receive, the prices your providers charge, and many other factors. Focus on the cost sharing amounts (deductibles, copayments and coinsurance) and excluded services under the Ilan. Use this information to compare the portion of costs you Ai I might pay under different health plans. Please note these coverage examples are based on self -only coverage. Peg is Having a Baby (9 months of in -network pre -natal care and a hospital delivery) ■ The Ip an's overall deductible $1,000 ■ Specialist coinsurance 20% ■ Hospital (facility) coinsurance 20% ■ Other coinsurance 20% This EXAMPLE event includes services like: Specialist office visits (prenatal care) Childbirth/Delivery Professional Services Childbirth/Delivery Facility Services Diagnostic tests (ultrasounds and blood work) Specialist visit (anesthesia) Total Example Cost In this example, Peg would pay: $12,800 Cost Sharing Deductibles $1,000 Copayments $90 Coinsurance $1,900 What isn't covered Limits or exclusions $70 The total Peg would pay is $3,060 Managing Joe's type 2 Diabetes Mia's Simple Fracture (a year of routine in -network care (in -network emergency room visit of a well -controlled condition) and follow up care) The Ip an's overall deductibin $1,000 Specialist coinsurance 20% Hospital (facility) coin an 20% Other coinsuran % This EXAMPLE vest \indes servi esrrio Primary care physli ' I ffice vi n g disease edu� tion) l Diagnostic tests (blood wor Prakription drugs medical equiucose e I Exam p ` $7,400 IL In this Deductibles I$1,000 Copayments $1,000 Coinsurance $400 What isn't covered Limits or exclusions $60 The total Joe would pay is $2,460 The Ip an's overall deductible $1,000 Specialist coinsurance 20% Hospital (facility) coinsurance 20% ■ Other coinsurance 20% This EXAMPLE event includes services like: Emergency room care (including medical supplies) Diagnostic test (x-ray) Durable medical equipment (crutches) Rehabilitation services (physical therapy) Total Example Cost In this example, Mia would pay: $1,900 Cost Sharing Deductibles $1,000 Copayments $0 Coinsurance $100 What isn't covered Limits or exclusions $0 The total Mia would pay is $1,100 The Ilan would be responsible for the other costs of these EXAMPLE covered services. 5 of 7 Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Coverage Period: 01/01/2021—12/31/2021 Arkansas Blue Cross and Blue Shield: COF $1000 Deduct_$3000 TrOOP Coverage for: Individual/Family I Plan Type: PPO NON-DISCRIMINATION AND LANGUAGE ASSISTANCE NOTICE NOTICE: Our Company complies with applicable federal and state civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, disability, or sex. We provide free aids and services to people with disabilities to communicate effectively with us, such as qualified sign language interpreters, written information in various formats (large print, audio, accessible electronic formats, other formats), and language services to people whose primary language is not English, such as qualified interpreters and information written in other languages. If you need these services, contact our Civil Rights Coordinator. If you believe that we have failed to provide these services or discriminated in another w e basis of race, color, national origin, age, disability, or sex, you can file a grievance with: �r5 Civil Rights Coordinator 601 Gaines Street, Little Rock, AR 72201 Phone: 1-844-662-2276; TDD: 1-844-662-2275 You can file a grievance in person, by mail, or by email You can also file a civil rights complaint with the U.S. Complaint Portal, available at https://ocrportal.hhs.gov� N'�j *w If you nee filing grievance )epar4 enl►o alth and HaervicE U.S. Department of Health and Human Service! 200 Independence Avenue SW., Room 509F, HHH Phone: 1-800-368-1019; TDD: 1-800-537-7697 Complaint forms are available at ator is available to help you. r Civil Rights electronically through the Office for Civil ATENCION: si habla espanol, tiene a su disposicion servicios gratuitos de asistencia lingOistica. Llame al 1-844-662-2276. ;a :A19��s� 1�L.lxTAQA#�7���o a� 1-844-662-2276. Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Arkansas Blue Cross and Blue Shield: COF $1000 Deduct_$3000 Tr00P Coverage Period: 01/01/2021—12/31/2021 Coverage for: Individual/Family I Plan Type: PPO CHO Y: Neu ban n6i Tie-ng Viet, co cac clich vu ho tra ngon ngu mien phi danh cho ban. Goi so 1-844-662-2276 T°I ,N X MooFl\l� oT, °1N Ti AddlT-� Olo0 ER T °jdLICF. 1-844-662-2276 d1o� �1-9- 0 Td'IQ. PAUNAWA: Kung nagsasalita ka ng Tagalog, maaari kang gumamit ng mga serbisyo ng tulong sa wika nang walang bayad. Tumawag sa 1-844-662-2276. BHMMAHME: EcJ1N Bbl rOBOpMTe Ha pyCCKOM MblKe, To BaM AOCTynHbl 6ecnilaTHble ycilyrm nepeBoga. 3BOHNTe 1-844-662-2276. k]I 1-844-662-2276 0�� .UP I o.,,QL ,.J ALA J1 �j� � I 131 :a U ATANSYON: Si w pale Krey6l Ayisyen, gen sevis ed you lang ki disponib gratis you ou. Rele 1-844-662-2276. ATTENTION: Si vous parlez frangais, des services d'aide linguistique vous sont prop o ' gr u ment. Appelez le 1-844-662-2276. UWAGA: Jezeli mowisz po polsku, mozesz skorzystac z bezptatnej pomocy j�zykowe. a won po mer 1-844-662-2276. ATENCAO: Se fala portugues, encontram-se disponiveis servigos linguisticos,Ligue para 1-84 62-2276. ATTENZIONE: In caso la lingua parlata sia I'italiano, sono disponibili sery i d a istenz lih ratuiti. ' mare it numero 1-844-662-2276. ' Ea u rya ��*40)FM PM=' f�pyy=�� A � ,N �t�l��44- - 6 �♦ }�= � IZZ<t_PM Gl,� � O ACHTUNG: Wenn Sie Deutsch sprechen, stehen Ihnen kostIggAp Niche Hilfs ns istung r ugung. Rufnummer: 1-844-662-2276. xu--tt: Y c-LA ,LYRA C t[RdL 1, dl a-LQJC- 8 cut E7FF�: 7ft 3117itt1�7 TFT#ter LUS CEEV: Yog tias koj hais lus Hmoob, cov kev pab txog lus, m �,}, . ' 1, >;L� a.oiaa]I a��1ll ulA.�ill� cas..��tsll a�J1>_, �,,,•;; u�S ICI ;Alii�.o. 8 2-1 1-844-662-2276. 1-844-662-2276 ITT TfT;r TtI u rau 1-844-662-2276. Un° )-)Co wozo �°��, �°�>Ju��°�u���c��c��iu�°���, F06)uez5n�, ccju1�jut i3'1u2MU') >U. hos 1-844-662-2276. LALE: Ne kwoj k6nono Kajin Maj61, kwomaroh b6k jerbal in jipah ilo kajin ne am ejjelok w6n55n. Kaalok 1-844-662-2276 Notice 1557 7of7 Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Coverage Period: 01/01/2021—12/31/2021 Arkansas Blue Cross and Blue Shield: BC 3000-100_HDHP_E - (1) Coverage for: Individual/Family I Plan Type: HSA AlThe Summary of Benefits and Coverage (SBC) document will help you choose a health Ilan. The SBC shows you how you and the Ilan would share the cost for covered health care services. NOTE: Information about the cost of this Ilan (called the premium) will be provided separately. This is only a summary. For more information about your coverage, or to get a copy of the complete terms of coverage, call 1-800-238-8379 or visit us at http://www.arkansasbluecross.com/employers/ benefitcertificates.aspx. For general definitions of common terms, such as allowed amount, balance billing, coinsurance, copayment, deductible, provide r, or other underlined terms see the Glossary. You can view the Glossary at www.arkansasbluecross.com/about/glossary.aspx or call 1-800-238-8379 to request a copy. Important Questions What is the overall deductible? Are there services covered before you meet your deductible? Are there other deductibles for specific services? What is the out-of-pocket limit for this Ilan? What is not included in the out-of-pocket limit? For in -network providers $3,000 Generally, you must pay all of the costs from providers up to the deductible amount before this individual / $6,000 family ; for >t lan begins to pay Lyou have other family members on the policy, the overall family deductible out -of -network providers $6,000 must be met before tlae an begins to pay. individual / $12,000 family. ^ This Ilan covk s a items and services even if you haven't yet met the deductible amount. Yes. Preventive care is covered before But a c a coinsu eVy apply. For example, this Ilan covers certain preventive you meet your deductible. servic ' hout cost sharingVnd before you meet your deductible. See a list of covered No. For in -network rop vider - individual / $6,000 fay. ou dot have t luctibASQSnecific services. The out -of -network providel - $17000 othl individual/ $24,000 f Out -of -network Deductibles,premiums, balance- Evei billing charges, and health care thi Ilan f doesn't cover. Yes. See https://secure. Will you pay less if you use arkansasbluecross.com/ a network provider? providerdirectory/trueblueppo.aspx or call 1-800-238-8379 for a list of In -network providers. Do you need a referral to No. see a specialist? cket limit i e m st you could pay in a year for covered services. If you have member 'IL this an, the overall family out-of-pocket limit must be met. I these expenses, they don't count toward the out—of—pocket limit. This 1�'�Cises a provider network. You will pay less if you use a provide r in the Ip an's network. You will pay the most if you use an out -of -network provider, and you might receive a bill from a provide r for the difference between the provider's charge and what your Ilan pays (balance billing). Be aware, your network provider might use an out -of -network provider for some services (such as lab work). Check with your rop vider before you get services. You can see the specialist you choose without a referral. SBC #: 237649 08/22/2020 1 of 7 A All copavment and coinsurance costs shown in this chart are after your deductible has been met, if a deductible applies. If you visit a healthcare provider's office or clinic Primary care visit to treat an 0% coinsurance 20% coinsurance ---none--- injury or illness Specialist visit Preventive care/screening/ immunization If you have a test Diagnostic test (x-ray, blood wor Imaging (CT/PET scans, MRls) Generic drugs If you need drugs to treat your illness or condition More information about arescriotion drua coverage is available at www. arkansasbluecross.com. If you have outpatient surgery If you need immediate medical attention 0% coinsurance 20% coinsurance ---none--- You may have to pay for services that aren't No Charge No Charge preventive. Ask your provider if the services you need are preventive. Then check what your Ilan will pay for. 0% coinsurance 2 insurance ---none--- 0% coinsur 201 oinsurance Coverage requires prior authorization Retail %)of surance ♦` t Cover Covers up to a 30-day supply (retail subscription) Mail order is covered Preferred brand drugs ail 0% coinsur Nored Non -preferred brand d QQ Retail 0°/ nce t Covered Specialty drugs R H 0 c ' suran Cot)` Not Covered Facility fee (e.g., ambulatory /o ° surgery center) coins Physician/surgeon fees 0% coin anc Emergency room care 0% coinsurance Emergency medical 0% coinsurance transportation Covers up to a 30-day supply (retail subscription)Mail order is covered Covers up to a 30-day supply (retail subscription)Mail order is covered Prior authorization, step therapy or quantity limitations may apply 20% coinsurance ---none--- 20% coinsurance --- none --- 10% coinsurance --- none --- 0% coinsurance Coverage is limited to $1,000/trip (ground or water) and $5,000/trip (air) Urgent care 1 0% coinsurance 1 20% coinsurance I ---none--- Facility fee (e.g., hospital room) If you have a hospital stay Physician/surgeon fees 0% coinsurance 120% coinsurance 1 Out-of-Network/out-of-state inpatient admis- sions require prior notification 0% coinsurance 20% coinsurance ---none--- *For more information about limitations and exceptions, see the Ilan or policy document at http://www.arkansasbluecross.com/employers/benefitcertificates.aspx. 11 -" If you need mental health, Outpatient services 0% coinsurance 20% coinsurance --- none --- behavioral health, or substance abuse services Inpatient services 0% coinsurance 20% coinsurance ---none--- If you are pregnant If you need help recovering or have other special health needs If your child needs dental or eye care Office visits Childbirth/delivery professional services Childbirth/delivery facility services Home health care 0% coinsurance 20% coinsurance 0% coinsurance 20% coinsurance 0% coinsure e 20 rance 0% co su n e ♦ °o coins ce Rehabilitation services °/ oinsurance ` 200 i ce Habilitation services Skilled nursing care No overed o o ed 0% coinwmw °° coinsurance Durable medical a ui ment 00 inrice ` 20% coinsurance Hospice services ° c in uraw 20% coinsurance 111 Children's eve exam 1 of Coverer I Not Covered Children's glasses Not Cov Not Covered Children's dental check-up Not Covered Not Covered Coverage for routine ultrasounds limited to 1; Maternity care may include tests and services described elsewhere in the SBC --- none--- ---none--- Coverage is limited to 40 visits per calendar year _ Outpatient services limited to 30 visits/ person/calendar year _ None Limited to 30 days/calendar year; Prior authorization required Coverage does not contribute to out-of-pocket limit _ Coverage requires prior authorization None None None *For more information about limitations and exceptions, see the Ilan or policy document at http://www.arkansasbluecross.com/employers/benefitcertificates.aspx. 3 of 7 Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Coverage Period: 01/01/2021—12/31/2021 Arkansas Blue Cross and Blue Shield: BC 3000-100_HDHP E - (1) Coverage for: Individual/Family I Plan Type: HSA Excluded Services & Other Covered Services: Services Your Plan Generally Does NOT Cover (Check your policy or plan document for more information and a list of any other excluded services.) • Acupuncture • Cosmetic Surgery • Dental Care • Eye exam Glasses Habilitation services Hearing aids Long term care • Private -duty nursing • Routine Eye Care Routine foot care • Weight loss programs Other Covered Services (Limitations may apply to these services. This isn't a com I 'st. Please see your plan document.) • Bariatric Surgery Chiropractic care (Outpa ifent reha ilitation a Infertility treatment services limited to 30 viss is/person/cafeV�. . Non -emergency care when traveling outside of year) ^ I , U.S. (Subject to discretion of the company) Your Rights to Continue Coverage: There are agencies that can Arkansas Insurance Department at 1-800-852-5494, the U.S. Depa ebsa/healthreform or contact the plan at 1-800-238-8379.Other d Health Insurance Marketplace. For more information about thAl ds. The contact information for those agencies is: stration at 1-866-444-EBSA (3272) or www.dol.gov/ ig buying individual insurance coverage through the 318-2596. Your Grievance and Appeals Rights: There are ageX�ri,��Iook help iTanion complaint ainst your plan for a denial of a claim. This complaint is called grievance or appeal. For more information about your at the ef benefits you , I receive for that medical claim. Your plan documents also provide complete information to submit a claim, appeal or a grievance for any Ita. For more information about your rights, this notice, or assistance, contact the plan at 1-800-238-8379. You may also contact the Department of Labor's E ployee Ben its Security Administration at 1-866-444-EBSA (3272) or www.dol.gov/ebsa/ healthreform. Additionally, a consumer assistance program can help you file yoL he contact information is: Arkansas Ins%ance Depwtrl�e o umer Services Division 1200 West Third Street, Lse Rock, Arkansas 72201 Telephone 1-800-852-5494, Email�Oress: insurance.consumers@arkansas.gov Does this plan provide Minimum Essential Coverage? Yes. Minimum Essential Coverage generally includes plans, health insurance available through the Marketplace or other individual market policies, Medicare, Medicaid, CHIP, TRICARE, and certain other coverage. If you are eligible for certain types of Minimum Essential Coverage, you may not be eligible for the premium tax credit. Does this plan meet Minimum Value Standards' Yes. If your plan doesn't meet the Minimum Value Standards, you may be eligible for a premium tax credit to help you pay for a plan through the Marketplace. Language Access Services, Spanish (Espanol): Para obtener asistencia en Espanol, Ilame al 1-844-662-2276. Tagalog (Tagalog): Kung kailangan ninyo ang tulong sa Tagalog tumawag sa 1-844-662-2276. Chinese (FP3Z): PAARRYR+ '0VM , I*1AfT il^79T�-9 1-844-662-2276. Navajo (Dine): Dinek'ehgo shika at'ohwol ninisingo, kwiijigo holne' 1-844-662-2276. To see examples of how this plan might cover costs for a sample medical situation, see the next section. About These Coverage Examples: This is not a cost estimator. Treatments shown are just examples of how this plan might cover medical care. Your actual costs will be different depending on the actual care you receive, the prices your providers charge, and many other factors. Focus on the cost sharing amounts (deductibles, copayments and coinsurance) and excluded services under the Ilan. Use this information to compare the portion of costs you 4L might pay under different health plans. Please note these coverage examples are based on self -only coverage. Peg is Having a Baby Managing Joe's type 2 Diabetes Mia's Simple Fracture (9 months of in -network pre -natal care 7 ( i year of routine in -network careIr (in -network emergency room visit and a hospital delivery) of a well -controlled condition) and follow up care) ■ The Ip an's overall deductible $3,000 ■ Specialist coinsurance 0% ■ Hospital (facility) coinsurance 0% ■ Other coinsurance 0% This EXAMPLE event includes services like: Specialist office visits (prenatal care) Childbirth/Delivery Professional Services Childbirth/Delivery Facility Services Diagnostic tests (ultrasounds and blood work) Specialist visit (anesthesia) Total Example Cost In this example, Peg would pay: $12,800 Cost Sharing Deductibles $3,000 Copayments $0 Coinsurance $0 What isn't covered Limits or exclusions $70 The total Peg would pay is $3,070 ■ The Ip an's overall deductibON $3,000 Specialist coinsurance 0% Hospital (facility) coin an 0% Other coinsuran 0% This EXAMPLEevent in des servi es li Primary care physic ieffice vi N n g disease tion) 11�� ;gmedicaleq�uie**(�Iucosen is (blood wor on 4rugs e I Examp ` $7,400 — %N_ 'L —ftoor In this Deductibles $2,900 Copayments $0 Coinsurance $0 What isn't covered Limits or exclusions $60 The total Joe would pay is $2,960 ■ The Ip an's overall deductible $3,000 Specialist coinsurance 0% Hospital (facility) coinsurance 0% ■ Other coinsurance 0% This EXAMPLE event includes services like: Emergency room care (including medical supplies) Diagnostic test (x-ray) Durable medical equipment (crutches) Rehabilitation services (physical therapy) Total Example Cost In this example, Mia would pay: $1,900 Cost Sharing Deductibles $1,900 Copayments $0 Coinsurance $0 What isn't covered Limits or exclusions $0 The total Mia would pay is $1,900 The Ilan would be responsible for the other costs of these EXAMPLE covered services. 5of7 Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Coverage Period: 01/01/2021—12/31/2021 Arkansas Blue Cross and Blue Shield: BC 3000-100_HDHP_E - (1) Coverage for: Individual/Family I Plan Type: HSA NON-DISCRIMINATION AND LANGUAGE ASSISTANCE NOTICE NOTICE: Our Company complies with applicable federal and state civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, disability, or sex. We provide free aids and services to people with disabilities to communicate effectively with us, such as qualified sign language interpreters, written information in various formats (large print, audio, accessible electronic formats, other formats), and language services to people whose primary language is not English, such as qualified interpreters and information written in other languages. If you need these services, contact our Civil Rights Coordinator. If you believe that we have failed to provide these services or discriminated in another w e basis of race, color, national origin, age, disability, or sex, you can file a grievance with: �r5 Civil Rights Coordinator 601 Gaines Street, Little Rock, AR 72201 Phone: 1-844-662-2276; TDD: 1-844-662-2275 You can file a grievance in person, by mail, or by email You can also file a civil rights complaint with the U.S. Complaint Portal, available at https://ocrportal.hhs.gov� N'�j *w If you nee filing grievance )epar4 enl►o alth and HaervicE U.S. Department of Health and Human Service! 200 Independence Avenue SW., Room 509F, HHH Phone: 1-800-368-1019; TDD: 1-800-537-7697 Complaint forms are available at ator is available to help you. r Civil Rights electronically through the Office for Civil ATENCION: si habla espanol, tiene a su disposicion servicios gratuitos de asistencia lingOistica. Llame al 1-844-662-2276. ;a :A19��s� 1�L.lxTAQA#�7���o a� 1-844-662-2276. Summary of Benefits and Coverage: What this Plan Covers & What You Pay For Covered Services Arkansas Blue Cross and Blue Shield: BC 3000-100_HDHP E - (1) Coverage Period: 01/01/2021—12/31/2021 Coverage for: Individual/Family I Plan Type: HSA CHO Y: Neu ban not Tie-ng Viet, co cac clich vu ho tra ngon ngu mien phi danh cho ban. Goi so 1-844-662-2276 T°I ,N X MooFl\l� oT, °1N Ti AddlT-� Olo0 ER T °jdLICF. 1-844-662-2276 d1o� �1-9- 0 Td'IQ. PAUNAWA: Kung nagsasalita ka ng Tagalog, maaari kang gumamit ng mga serbisyo ng tulong sa wika nang walang bayad. Tumawag sa 1-844-662-2276. BHMMAHME: EcJ1N Bbl rOBOpMTe Ha pyCCKOM MblKe, To BaM AOCTynHbl 6ecnilaTHble ycilyrm nepeBoga. 3BOHNTe 1-844-662-2276. k]I 1-844-662-2276 0�� .UP I o.,,QL ,.J ALA J1 �j� � I 131 :a U ATANSYON: Si w pale Krey6l Ayisyen, gen sevis ed you lang ki disponib gratis you ou. Rele 1-844-662-2276. ATTENTION: Si vous parlez frangais, des services d'aide linguistique vous sont prop o ' gr u ment. Appelez le 1-844-662-2276. UWAGA: Jezeli mowisz po polsku, mozesz skorzystac z bezptatnej pomocy j�zykowe. a won po mer 1-844-662-2276. ATENCAO: Se fala portugues, encontram-se disponiveis servigos linguisticos,Ligue para 1-84 62-2276. ATTENZIONE: In caso la lingua parlata sia I'italiano, sono disponibili sery i d a istenz lih ratuiti. ' mare it numero 1-844-662-2276. ' Ea u rya ��*40)FM PM=' f�pyy=�� A � ,N �t�l��44- - 6 �♦ }�= � IZZ<t_PM Gl,� � O ACHTUNG: Wenn Sie Deutsch sprechen, stehen Ihnen kostIggAp Niche Hilfs ns istung r ugung. Rufnummer: 1-844-662-2276. xu--tt: Y c-LA ,LYRA C t[RdL 1, dl a-LQJC- 8 cut E7FF�: 7ft 3117itt1�7 TFT#ter LUS CEEV: Yog tias koj hais lus Hmoob, cov kev pab txog lus, m �,}, . ' 1, >;L� a.oiaa]I a��1ll ulA.�ill� cas..��tsll a�J1>_, �,,,•;; u�S ICI ;Alii�.o. 8 2-1 1-844-662-2276. 1-844-662-2276 ITT TfT;r TtI u rau 1-844-662-2276. Un° )-)Co wozo �°��, �°�>Ju��°�u���c��c��iu�°���, F06)uez5n�, ccju1�jut i3'1u2MU') >U. hos 1-844-662-2276. LALE: Ne kwoj k6nono Kajin Maj61, kwomaroh b6k jerbal in jipah ilo kajin ne am ejjelok w6n55n. Kaalok 1-844-662-2276 Notice 1557 7of7 Retirement Plans Employee Retirement Savings Plan Options The City offers two plan options for regular full-time merit employees, and Civil Service employees if they choose to participate in addition to LOPFI_ Eligibility To be eligible for the plans you will need to have completed 1 year of service. Year of service is defined as a 12 consecutive month period during which you are continuously employed as an eligible employee_ Contributions A minimum employee contribution of 3 of eligibl cc satic7 in the plan is required to participate and qualify for the ity's contribu 'on o Maximum contributions are set every yr ar y the IRS_ �e aximums for each plan below_ 40 Plan participants are 100 ves ` I� w �I The 401(A) plan provides far after-tax contributions where your contribVI deducted from your paycheck afte?ta taxable when withdrawn however, earnings are taxable. dies for pre-tax contributions where ns are deducted from your paycheck Your contributions along earnings will be taxable when withdrawn your plan account. Arkansas Local Police and Fire Retirement Systern (LOPFI) Civil Service employees are automatically enrolled in LOPFI +�ri:7 :7e option to also participate in the ity's Retirement Plans. Contributions Each member of this plan is required to contribute 8.5% of thelt compensation_ The Oity's contribution is set annually according to the requirement of the plan_ H R-38 Paid Absence Page 1 of 4 CITY OF FAYETTEVILLE, ARKANSAS POLICY AND PROCEDURE Subject: Paid Absences Policy Number: HR-38 Original Policy Date: January 10, 2011 Effective Date of New/Revised Policy: April 5, 2018 Revision Dates: January 10, 2011 Custodian of Policy Huma" ources Mayor's Signature and Date jP PURPOSE: The purpose of this policy is t ify w ether a �tI r em loyee absence will be paid or unpaid. POLICY: A. Whether absen are p unpaiormally depend upon whether employees have enou h 'd in th 7441eave banks. B. The types of paid leave hich re u1 II d part time employees may accrue in their paid leave banks a d use a with the individual policies on each type of leave include but are not lim d t • Paid sick leave • Paid vacation leave • Paid personal day leave • Paid comp time leave (only for hourly employees) • Professional development leave C. Additional types of paid leave will be provided to all regular, full and part time employees according to individual circumstances and when the requirements of City policies are met: • Paid bereavement leave • Paid military leave 1 H R-38 Paid Absence Page 2 of 4 Paid civil leave. Paid absence when an employee is summoned to jury duty or subpoenaed to appear in court. D. Temporary employees will receive paid civil leave. E. Uniformed Police employees may be eligible for paid fitness leave earned as a result of meeting certain work related fitness requirements. F. In order to maintain equity across divisions and administrative supervision of matters affecting the City budget and employee morale, City supervisors are not permitted to create new or additional types of paid leave without first obtaining written authorization from Human Resources, the Chief Financial Officer, the Chief of Staff, and the Mayor. G. Employees may donate certain types of De hours from their own paid leave omid banks. The types of leave an empl a may donate are governed by the applicable individual leave policies below. • Catastrophic Leave Donation Program • Professional Developmen�AaveNr , H. The presence of a rued leave in a Nd leave ban does not mean an employee has an matic right t use it. Wpervisors are responsible for ensuring all th�/A�r accompli th min overtime and are accordingly always in charge of emplo edules. S� ervisors are responsible for approving or disapproving re for tivge ork. I. Unexcused absences id, a absences which there is no accrued paid leave available in the a ployee's a I banks. J. Employees are expected to be hone with their supervisors and this is particularly true with regard to their requests or time off work for reasons pertaining to sick leave, funeral leave, crisis leave, or emergency situations. Dishonesty in this or any other context is considered valid grounds for disciplinary action. If the question arises as to whether an employee's activities while off work are generally consistent with the reasons given by the employee for missing work due to sick leave, funeral leave, crisis leave, or an emergency situation, the issue will be decided based upon the totality of the circumstances. K. Paid leave may only be used to the extent of bringing an employee up to 100% of their normal gross pay taking into consideration benefits such as Catastrophic Leave and/or workers' compensation benefits received by the employee. L. Generally, employees may not be absent without pay unless all of their accrued leave banks are depleted. Some possible exceptions to this rule are listed below. FA H R-38 Paid Absence Page 3 of 4 1. When Human Resources sets aside accrued leave bank hours to assist the employee in paying for employee insurance premiums during an extended absence. 2. In the rare situation where the employee's Department Head, the Chief Financial Officer, and the Chief of Staff provide prior approval in writing for a particular employee to take an unpaid leave of absence despite having accrued leave available for use. This type of rare privilege is reserved for unusual circumstances and only for employees with an established and documented history of good job performance. 3. When the City reduces paid leave payments to prevent an employee from receiving more than 100% of their nor ross pay while receiving workers' compensation benefits or other dis in rance benefits. 4. While an employee is on Military Le M. In the event employment wit tVit�is terminted, nd employees are later re- hired, the employees will be trethe s a other new hires for purposes of their paid leave ban . N N. Requests for use I ve after aloyee notice of intent to resign. Employees t tion a iding notic of their intent to resign may prevent the po 'on from filled <11:bay result in additional overtime expenses. 1. Employees y no ust a n leave for more than 25% of their regularly sche uled s n e resignation time span provided. • Example #1 - 4 wor weeks are provided as a resignation time span. Employees may not use more than 1 week of vacation time within their resignation time span. • Example #2 — 2 work weeks are provided as a resignation time span. Employees may not use more than 2.5 days of vacation time within their resignation time span. 2. Employees taking sick leave may be required to submit a doctor's note to Human Resources. O. Uniformed Police or Fire employees transferring to a non -uniformed merit employee position will have their paid leave banks paid out as if they had terminated their employment with the City. Other employee transfer situations will H R-38 Paid Absence Page 4 of 4 not normally require or permit a payout of paid leave banks. The transferring employee's seniority dates will remain unaltered for paid leave accrual (and benefit eligibility) purposes. P. Making up time worked instead of using paid leave: 1. An hourly employee's supervisor has the discretion to agree in advance to allow an hourly employee to miss regularly scheduled work and then make it up as long as the time is made up within the same workweek (or lookback period for covered Fire and Police employees) and is a non -routine, occasional situation. Such discretion should be based on considerations of scheduling, staffing, the services provided by that Division/Department, budget considerations (especially overtime caused by others having to work extra), the quality of the employee's attendance and general gf ' ss to other employees in the Division/Department. �f 2. Salaried employees at the City are Sit n posit increased responsibility and are expected to regularly and routinely wor ver 40 hours a week or 80 hours a pay period. With prictpier rTiission , s arie employees may be allowed by their supervisors to makEIA or s the,&ame day or same pay period without haviW tc6 utilize accrue . Su r`visors have full authority to schedule em oyees' work ti an o au o ' e any time off or any modification to schedule. Q. When emplo placed nistrative L ve (either paid or unpaid) for the purpose of City investi g fac acting receipt of additional facts, employees will not report , com �or enter their work premises, or 0 otherwise "hang around` t_ r work premises or other City employees' work premises (including City vehiclesvor locations associated with City work being performed). It is to be understood being placed on Administrative Leave means the employee is to stay away from work until further determinations can be made and communicated. PROCEDURE: Questions concerning applicability of this policy to individual situations should be directed to HR. Questions concerning paid leave banks should be directed to Payroll. El CITY OF FAYETTEVILLE ARKANS ARKANSAS CITY ATTORNEY Kit Williams ComtaRCity Atturneyfor Organizational Information ASSISTANT CITY ATTORNEY Blake Pennington CITY PROSECUTOR Brian Thomas COMMUNICATIONS& COMMUNITY RESOURCES 1 MARKETING DIRECrOR/EQUITY sou., D""' OFFICER Lisa Thurber DIETER-, Yolanda Fields MEDIASERVICU ANIMAL SERVICES DI Justine Lent, Bank Doug Bankston COMM. PROTECT COMMUNITY MANAGERS DEVELOPMENT Dede Peters Kelly Colebar Linda DeBerry Updated: Friday, June 4, 2021 SENIOR mlRE— Jonathan Curth BUILDING SAFETY & PERM RS DK Dennis Sanders CODE COMPDANCE Billy Bryan[ DEVELOPMENT REVIEW Jessica Masters URBAN FORESTRY r Melissa Evans LONG RANGE PLANNING / SPECIAL PROJECTS Mary McGetrick OPEMTTONS & OF ER RELATIONS MANAGER a...Bertram CITY CLERK TREASURER MAYOR DISTRICT COURT JUDGE CITY COUNCIL Kara Paxton LIONELD JORDAN Casey Jones Sonia Gutierrez ContaR City Clerk for Organizational Contact DistriR Judge for Organizational D'Andre Jones Information Detailed Organizational Information Below Information Mark Kinion LLL Matthew Petty Sloan Scroggin Sarah Bunch Teresa Turk Holly Hertzberg ContaR City Clerk's Office for details ENVIRONMENTAL ECONOMIC VITAaTy DIRECTOR plREcr I DIE Devin Howland Peter Nierengarten RERCLING & TRASH CITY RECREATIONAL px� PROGRAMS Jeff Coles Lee Farmer TRASH / RERCLING COLLIE ION Jason Davis RERCLING & WASTE EDUCATION Brian Pugh Chris McNamara SENIOR DIREcro Connie Edmonston PARR PLANNING Ted Jack P ANNEI ach Foster URBAN FORESI John Scott Tiffany Hoo Y E Ric DSON CEN t A HUMAN RESOURCE INFORMATION INTERNAL AUDIT PUBLIC WORKS LU U T DIREcraR� TECHNOLOGY en Dotson DIRECTOR �Im DIET 'ssy Col DIREcroR Sm R DlREcroR m NY. Keith Mated, Chris Brown 4PM�KjTRAIL c ASsT PW DI OR ASST PW DIRECTORF PARKING UmUrry ENANCE *1O ENGINEE OPERATIONS/TRANS. Justin Clay Corey Grandersan Humphry regR DESIGN NENGI R SRVS. DIRECTOR Ten Gulley PARKS M NA EVE L W TRANSPORTATION PROJECT MANAGEMEN SO CONST ON SERVICES Lynn Hyke Sage MANAGER Joey Sm ith Jonathan Ely Keith Shreve RT LTURE / F AIRPORT SERVICES WATER & SEWER ARDENS MANAGER Summer Fallen OPERATIONS no B' xton Matt Casey Mark Rogers Jennif Royer VOLUNTEER STORMWATER ENGINEER FLEET OPERATIONS rA--R&$EWERCOORDINATO Alan Pugh Sara Glenn OPEATIONKrishna Jones aron Watkins TRAIL COORDINATION BACK FLOW Matt Mihalevich Randy Bolinger METER OPERATIONS Jayce Branson J WATER&SEWER CONSTRUCTION Robert Lancaster Bob Blythe METER MAINTENANCE Harlan Henson _J WASTE WATER TREATMENT Jacobs Engineering BOND PROJECTS & FAciUTIEs / TITLE VI Wade Abernathy ��.ER Es ACCOUNTING DIREROfl Marsha Hertweck BUDGET & 'N'ORMA ON L NAGEMENTRE-OR vin Springer PURCHASING Andrea Foren -- UTILITY FINANCIAL ILSERVICES Cheryl Partain RFP 21-03, Addendum 1 Date: Monday, October 4, 2021 To: All Prospective Vendors From: Jonathan Smith — 479.575.8220 — jonsmith@fayetteville-ar.ov RE: RFP 21-03, Classification and Compensation CITY OF FAYETTEVILLE ARKANSAS This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. The following questions were submitted regarding RFNPOD. Question City Response 1. Is there an incumbent already providi111V Yes service? 2. Who is the incumbent? Grou 3. Who is on the Selectio m ee and h are the selection c * e lectio m ttee members are: Holly Hertzberg, Paul ike Reynolds, Missy Cole, Michele Bechhold, ris Brown, Susan Norton, Keith Gonelli. ection criteria can be found in the RFP Ae cument. 4. Are any of the City's emplo7fes reproNJ by unions? If so, how many organiz tion CBAs? 5. Is the City's goal to replace the existing DB The City will utilize the rating system that the rating system? If not, and there are successful vendor provides. discrepancies between the market data collected and the results of that analysis, will the City be making the requisite adjustments? 6. Given the ongoing assistance requested, Ongoing consultation is typically needed for job approximately how many hours of assistance grading as position descriptions are updated and new does the City typically request in addition to positions are added. the alternating market surveys? 7. The City indicates that an evaluation of each Market surveys will use existing job descriptions, job description is a significant deliverable; firms will not need to collect questionnaires from however the scope seems to suggest the employees to validate existing job descriptions. City of Fayetteville, AR RFP 2 1- 0 3, Addendum 1 Page 112 Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain -Fayetteville, AR 72701 market surveys will rely on existing Ongoing consultation will require review of updated classification descriptions. Does the City and/or new job descriptions for job grading. The anticipate that the successful firm will actually successful vendor will grade all existing job collect questionnaires from employees to descriptions using their methodology. validate each job description? If not, please elaborate on the desired scope to be provided. 8. What is the City's approved budget for $3,000 - Software Maintenance, $10,000 - consulting services to be provided under this Maintenance of Comp Plan, annual survey and contract? general consulting 9. Does the City have an anticipated award date? 16-Nov-21 10. What is the City's desired completion date and Survey conducted and results compiled Merit Staff is there flexibility, if necessary? positions - December 2021. Merit Staff Comp and Benefits Survey results and recommendations to r, Chief of Staff, CFO, and HR - January 2022, e e ation of Merit Staff Comp and Benefits results a commendation report to City Council February 2 2. Anon -mandatory pre -proposal conference a hel irtually vi Amon September 28, 2021. The listing on attendees via Zoom is attached for disclosure inter6t(& s. 4qz CO City of Fayetteville, AR RFP 2 1- 0 3, Addendum 1 P a g e 2 1 2 Telecommunications Device forth e Deaf TDD (474) 521-1316 113 West Mountain -Fayetteville, AR 72701 City of Fayetteville RFP 21-03, Classification and Compensation Date: 09/28/2021 at 02:00 PM Meeting ID Topic Start Time End Time User Email Duration (Minutes) Participants Name (Original Name) Jonathan Smith LGiuliani Derek Casarez Blair Johanson Andrea Foren Ciara O'Connor Evan Gaines Call -In User 1 87894040031 Pre Proposal Conference - RFP 21-03, Compensation and Classification 9/28/2021 13:50 9/28/2021 14:14 jonsmith@fayetteville-ar.gov 24 8 User Email jonsmith@fayetteville-ar.gov derek.casarez@payscale.com aforen@fayetteville-ar.gov ciara.oconnor@payscale.com CITY OF V FAYETTEVILLE ARKANSAS Total Duration (Minutes) Guest 24 No 19 Yes 19 Yes 16 Yes 16 No 15 Yes 15 Yes 13 Yes RFP 21-03, Appendix B 0 Fayetteville A R K A N S A S CLASSIFICATION, COMPENSATION, & BENEFITS STUDY TO: City of Fayetteville Selection Committee Classification, Compensation & Benefits Study Request for Proposal: RFP 21-03 C/o Jonathan Smith, Purchasing Manager Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 BY: Blair Johanson and Bruce Johanson President and Vice President Johanson Consulting Inc. d.b.a. Johanson I Group Johanson j Group 2928 N. McKee Circle, Suite 123 Fayetteville, AR 72703 www.wohansongroup.net 1 PROFESSIONAL CONSULTING SERVICES PROPOSAL for CLASSIFICATION, COMPENSATION & BENEFITS STUDY TABLE OF CONTENTS Page Cover Letter and Executive Summary 3 I. Business Organization 4 II. Concept and Solution 4 III. Method, Approach and Scope of Work Deliverables 6 1. Overview 2. Merit Staff Classification, Compensation and Benefits Review Study 3. Uniformed Police and Fire Step Pay Plan and Benefits Review Study IV. Project Team Personnel 10 V. Qualifications and Experience 11 VI. Availability and Authorized Agent 12 VII. Listing of All Fees and Total Fixed Cost Complete Study 12 VIII. Project Consultants Resumes 13 Appendix: City of Fayetteville RFP — 21-03 Classification, Compensation, and Benefits Study Section C: Completed Signature Submittal Form as required with all RFP responses. I RFP 21-03 Classification and Compensation Response Executive Summary of Proposal, October 12, 2021 Johanson group 2928 N. McKee Circle, Suite 123 Fayetteville, Arkansas 72703 479.521.2697 www.00hansongroup.net Dear Classification and Compensation Selection Committee: Johanson Consulting, Inc. dba Johanson Group recognizes that the City of Fayetteville desires to secure services of a professional compensation consulting firm to complete comprehensive classification, compensation and benefit reviews with recommendations for step pay plans for Police and Fire (uniformed) and merit pay plans (non -uniformed) that are internally equitable and externally competitive. Based on the City's Request for Proposal, we understand that the City's current positions include 298 active job descriptions that are filled with approximately 525 non -uniformed employees, 129 uniformed Police personnel and 119 uniformed Fire personnel. Johanson Consulting, Inc. dba Johanson Group identifies with and supports the City of Fayetteville's objective to implement and maintain classification and compensation plans that are legally defensible, support objective measurement of compensable factors and maintain internal equity. We understand that the City's compensation philosophy is designed as a strategy to support the City's commitment to recruiting, rewarding, retaining and motivating an excellent workforce. Johanson Group agrees with the City's belief that its compensation philosophy is accomplished through competitive and equitable pay plans, practices and benefit offerings. Johanson Group is prepared to support existing and develop new strategies, policies and practices necessary to effectively achieve the City of Fayetteville's total compensation philosophy. Johanson Group will ensure that the City of Fayetteville will use a consistent and objective job valuing process with a proven system for review and evaluation of each position title. Johanson Group will review job descriptions, determine position placements, conduct job equity analyses, and provide on- going new or changed job reviews. Johanson Group will complete an external market pay and benefits study to determine the competitiveness of the City's actual pay and plans for step pay plans for Police and Fire (uniformed) and merit pay plans (non -uniformed) and primary benefits offered to both uniformed and non -uniformed employees as noted in the RFP Scope of Work section. We're excited to extend our Classification, Compensation and Benefits Review Study consulting relationship with the City of Fayetteville if selected by the Committee and approved by the City Council. It has been a pleasure working with the City's leadership and human resources team members during the past five years and we hope to see this win -win relationship continue for the next five years. Sincerely, Blair Johanson, President and Principal Partner 3 Part I. Business Organization: Johanson Consulting, Inc., d.b.a. Johanson Group and DB Squared, LLC will join together to provide professional compensation and classification services and software to meet the scope of work objectives and deliverables as outlined in Section B: Scope of Services and Project Deliverables. Johanson Group has offered compensation consulting for 36 years and the principal consultants have worked with numerous public and private organizations inclusive of 30+ cities during the past five years. The company developed the JESAP System, a point -factor job evaluation methodology in 1985 and computerized it in 2001. After several years of internal use, Johanson Group further developed the software through DBSquared, LLC and began licensing and distributing the DBCompensation Software in 2005. DBSquared has over 70 DBCompensation software clients of which 40 provide public services including cities, counties or public utility organizations. Part II. Concept and Solution: Internal consistent and objective job valuing using a proven system, review and evaluation of each position title, review of job descriptions, position placement, job equity, and on -going new or changed job reviews. External market pay and benefits study to determine the competitiveness of the City's actual pay and plans for step pay plans for Police and Fire (uniformed) and merit pay plans (non - uniformed) and primary benefits offered to both uniformed and non -uniformed employees as noted in the RFP Scope of Work section. Complete classification descriptions are aligned with the DBCompensation job rating process which encourages objective classification descriptions and minimizes legal risk considerations when completed for the classification requirements and not for the employee in the classification. Each individual classification description will be rated with the following fifteen (15) factors: Skill Requirements 1. General Experience 2. Management Experience 3. Initiative and Ingenuity 4. Education 5. Mental Demand 6. Analytical Ability/Problem Solving Responsibilities 7. Responsibility for Work of Others (Supervision) 8. Responsibility for Funds, Equipment and Property 9. Responsibility for Accuracy 10. Accountabilities (End Results) Contacts/Human Relations/Efforts 11. Contacts with Public 12. Contacts with Employees 13. Machine Operations 14. Working Conditions 15. Physical Demands The Johanson Group lead project consultant will create and recommend a survey model template that will enable the City to make compensation comparisons with the cities listed on the final Data Sources List. The Johanson Group will gain approval from the City's Human Resources Leadership Team for the salary survey form and the designated 94 benchmark positions prior to its distribution. Typically, the survey model template will have benchmarked classification titles, brief purpose/focus statements, minimum education and experience requirements and a salary study worksheet with degree of job match for each benchmark job, average actual salary, and salary range minimums, midpoints and maximums. In addition, the salary survey will include supplemental pay types such as longevity pay, on - call pay, certificate pay, special team pay, top -out bonus, shift differential, other supplemental pays and the participant's reported date of the last revision to their current salary schedule. The Johanson Group consultants have experience working with total compensation for public safety positions associated with cities and with the annual Arkansas Municipal League Salary and Benefits Study. We understand the importance of apples to apples comparison of supplemental pay types for public safety positions. The Johanson Group consultants are in agreement with the City's understanding for a minimum of five (5) salary survey responses for each merit position to be considered as sufficient comparative data and that all survey responses will be reported and summarized for each benchmark position. Normally, the time period for a thorough compensation and benefits study is about 30 to 45 calendar days depending on the depth and breadth of the total compensation and benefits study. The Johanson Group consultants will geographically modify the survey data using the most current and reliable cost of labor index for the City of Fayetteville compared to responding survey cities. The Johanson Group consultants will work with the City to develop a benefits survey form of employee benefits (medical, dental, vision, retirement, employee leaves, FSA, HSA, life insurance, car allowances, flexible work schedules, wellness programs, etc.) and premium cost sharing/HSA contributions and other offered employee benefits with comparable cities as listed on the final Data Sources List. The Johanson Group consultants and the firm's staff have developed, distributed, compiled and reported the annual salary and benefits surveys for the Arkansas Compensation Association, the Northwest Arkansas SHRM Chapter (NOARK) and the Arkansas Municipal League. We have a significant amount of experience working with salary and benefits surveys for these organizations and with other Arkansas cities. We believe that this experience will be beneficial to helping the City achieve success with its salary and benefits surveys. The Johanson Group consultants will assist the City with developing externally competitive and internally equitable salary recommendations for the classification, compensation and benefits study positions. The use of market pay data, internal classification ratings to create competitive pay grades and ranges and uploaded actual employee pay and related information will provide the recommended mechanisms to maintain an external and internal pay equity analysis for the classification, compensation and benefits study. Competitive and equitable salary schedules will be recommended that support the City's Police and Fire positions step pay plans and the non -uniformed positions merit pay plan. Draft and final executive summaries and appendices will be developed based on the classification, compensation and benefits study results and recommendations will be reviewed by City leadership and then eventually presented to the City Council for review and approval. This process will take place annually on an alternating basis between the Merit non -uniform positions and the Uniformed Police and Fire Step Pay Plans. 5 Part III. Method, Approach and Scope of Work Deliverables 1. Overview a. Conduct a comprehensive total compensation survey using the City's pre -defined benchmark cities Reference RFP Appendix E — Data Sources List and agencies, using not only job titles, but duties and responsibilities based upon the classification specifications from the City of Fayetteville. Surveys shall be alternated each year (Uniformed Fire and Police — Step Plan and Non -Uniformed employees — Merit Plan). Geographically modify the survey data using the most current and reliable cost of labor index for the City of Fayetteville compared to responding survey cities. The report shall include an explanation of the survey methodology and the requested geographic adjustment process applied to the survey data. b. Conduct a total compensation analysis to provide the City with an accurate assessment of how its compensation plan compares with the selected labor market. The total compensation analysis includes the employer cost for benefits including but not limited to: base salary, certification pay, health/dental/vision/life insurance, retirement contributions and other benefits provided to employees. c. Conduct an analysis of leave benefits including holidays, sick leave, vacation, personal development leave, and personal holidays. d. Assist in the development of strategy for implementing the compensation recommendations and plan. e. Provide ongoing consultation and support for the maintenance of classification specifications and pay plans for a five (5) year term from date of award to the City of Fayetteville. Ongoing consultation and support shall include typical standard support as it relates to the City understanding the consultant's software and utilizing such software to its fullest capacity. Out of scope work shall be priced separately, post contract, as needed for unforeseen circumstances such as reorganizations, organizational chart restructuring, adding departments or divisions, etc. f. Present data/study to appropriate staff members, key stake holders and City Council. g. Each Proposer shall provide pricing via an annual rate along with a scope of work detailing what is included with the annual fee. h. Summary of significant project deliverables. It is not representative of every deliverable the City expects from the selected consultant. • Annual salary survey and benefit analysis reports • Evaluation of each job description • Police step pay plan • Fire step pay plan • Merit pay plan • Policies, practices and processes to administer and maintain the system • Communication materials and employee educational meetings • HR staff training for job evaluation 2. Scope of Work and Deliverables — Merit Staff Classification, Compensation and Benefits Review Study a. Scope of Work Duties and Action Steps i. Confirmation that all job titles, descriptions and job ratings are current - Blair (1 hour) ii. If not, work with HR Team identify and work on jobs that need be included in the Study — Blair (2 hours) iii. Review changed or new job titles and descriptions and complete job ratings - Blair (3 hours) iv. Confirmation and acceptance of job ratings for changed or new job titles in the Study — Blair (2 hours) 0 V. Participate in meetings to discuss compensation and benefits survey and benchmarks with HR Team — Blair (2 hours) vi. Attend a senior leadership meeting to discuss compensation and benefits concerns and list of salary survey benchmark job titles — Blair (2 hours) vii. Finalize list of salary survey job title benchmarks and develop a market salary study survey template — Denise (5 hours) viii. Download Position Analysis Questionnaire/job description/profile information for survey benchmarked job titles and populate and modify survey template — Denise (5 hours) ix. Prepare 2021 salary survey data entry template and 2021 benefits study survey output tables from 2019 study — Denise (3 hours) X. Create salary survey email statement about the compensation and benefits study for the Merit Pay Plan Tier 1 - 3 for market study cities — Denise (1 hour) xi. Send compensation and benefits survey email and tabbed templates to Human Resources Directors with the cities of Bentonville, Rogers, Springdale, Jonesboro and Lawrence — Denise (1 hour) xii. Request a current City of Fayetteville merit positions employee census upload file — Blair (1 hour) xiii. Receive/review employee census upload file for job title matches with software titles — Blair (3 hours) xiv. Separate employee census upload worksheet into Tier 1 and Tier 2 and 3 database groups — Blair (2 hours) xv. Create 2021 Merit Pay Plan Tier 1 and Tier 2 and 3 Study database in the DBCompensation software — Blair (2 hours) xvi. Upload City of Fayetteville employee census worksheet files into Tier 1 and Tier 2 and 3 database groups — Blair (1 hour) xvii. Create market pay comps worksheets for Tier 1 and Tier 2 and 3 database groups — Blair (1 hour) xviii. Research market position and pay comps from non -municipal data sources and designated in the for Merit Market Tier 1 and Merit Market Tiers 2 and 3 groups as noted in the RFP Appendix E for Data Sources — Blair (24 hours) xix. Create individual market salary study output tables for 94 benchmark job titles — Denise (16 hours) xx. Research and create geographically adjusted GCD worksheet — Blair (2 hours) xxi. Prepare DBCompensation software database for Tier 1 and Tier 2 and 3 market pay comps data entry tables — Blair (1 hour) xxii. Enter market pay comps from the designated municipal and non -municipal data sources for Merit Market Tier 1 and Merit Market Tier 2 and 3 groups as noted in RFP Appendix E — Data Sources — (Individual market study output tables for 94 benchmark job titles and enter into the DBCompensation software for the actual pay average market data - Denise (17 hours) xxiii. Review market study benefits information submitted by survey participants and NOARK Survey — Blair (8 hours) xxiv. Prepare draft benefits information worksheets and secure missing or outlier data — Blair (8 hours) xxv. Prepare consolidated rolled -up average benefits information summary table — Blair (8 hours) xxvi. Review and print DBCompensation software exhibit 4A with Merit Market Pay Study Variances by Data Sources, Merit Market pay study mean variance percentage and Merit Market pay study median variance percentage — Blair (1 hour) 7 xxvii. Develop 2022 Proposed Merit Pay Plan for pay grades J410 to J443 based on Merit Market Pay Study results and present proposed Merit Pay Plan to the City's HR Team and CFO — Blair (8 hours) xxviii. Create and review merit market pay study rolled -up data worksheet with 94 benchmark positions inclusive City's internal actual pay and proposed Merit Pay Plan grade range minimums, midpoints and maximums — Blair (8 hours) xxix. Present draft Merit compensation and benefits study findings and results to the City of Fayetteville's HR Team, Chief of Staff and CFO — Blair (4 hours) xxx. Discussion with HR and Finance Team on cost for implementation of 2022 Merit Pay Plan and related merit pay adjustment budget — Blair (2 hours) xxxi. Prepare final Merit Pay Plan classification, compensation and benefits study findings and results executive summary, documents, exhibits, appendices, power point presentation slides and other study related communication materials for employee education meetings. Blair (16 hours) xxxii. Make a brief presentation to the City's Mayor and Chief of Staff — Blair, HR Team and CFO — Blair (1 hour) xxxiii. Develop new or revised policies, practices, and processes to administer and maintain the system — Blair and HR Team (3 hours) xxxiv. Provide HR staff training for job evaluation process and maintenance — Blair (4 hours) xxxv. Develop communication materials and present at employee educational meetings — Blair (8 hours) b. Scope of Work Deliverables i. Evaluation of each job description and assigned job valuing for all Merit Pay Plan positions ii. Annual salary survey and benefits analysis reports and executive summary iii. New proposed Merit Pay Plan based on Merit Market Pay Study results iv. Presentation of Merit Pay Plan Classification, Compensation and Benefits Study results and recommendations to Senior Leaders V. Discussion and implementation of revised and/or new policies, practices and processes to administer and maintain the City's Classification and Compensation system vi. Develop communication materials and present at employee educational meetings vii. Complete HR staff training for job evaluation process 3. Scope of Work and Deliverables — Uniformed Police and Fire Step Pay Plan and Benefits Review Study a. Scope of Work Duties and Action Steps i. Meet with HR Leadership Team to discuss Uniformed Police and Fire Step Pay Plan and Benefits Study — Blair (2 hour) ii. Develop a list of project major milestones and project completion timelines — Blair (1 hour) iii. Review project major milestones and project completion timelines with Police and Fire Senior Leaders, Police and Fire Reps and HR Leadership Team. Discuss concerns, comments and recommendations for project study — Blair (2 hours) iv. Obtain current Uniformed Police and Fire step pay plans from Springdale, Jonesboro and Lawrence and current pay range plans from Bentonville and Rogers — Blair (5 hours) V. Request and receive current City of Fayetteville Police and Fire step pay plans — Blair (1 hour) vi. Prepare study templates and worksheets — Denise (6 hours) vii. Request, receive and review City of Fayetteville current Uniformed Police and Fire employee census with Employee Name, Job Rank, Base Salary, Hire Date, and Position Date. Positions include Police Officer, Police Corporal, Police Sergeant, Police Lieutenant, Firefighter, Fire Driver, Fire Captain and Fire Battalion Chief — Blair (3 hours) viii. Send compensation and benefits study worksheet with 2020 survey respondents data and ask Market Study City Human Resources Directors to review and edit compensation and benefits information for their respective cities — Blair (1 hour) and Denise (1 hour) ix. Review compensation and benefits data submissions and request missing information or confirmation on outliers — Blair (8 hours) and Denise (2 Hours) X. Enter compensation and benefits data for study participants — Denise (5 hours) A. Develop Uniformed Police and Fire Step Pay Plan, Compensation and Benefits Review Study draft documents inclusive of 13 to 15 appendices based on previous studies completed for the City of Fayetteville — Blair (24 hours) xii. Provide support for development of study draft documents — Denise (8 hours) xiii. Review study draft document with HR Leadership Team for correctness, edits, missing data or questions about the study information — Blair (3 hours) xiv. Make revisions and prepare for a presentation of the study results and recommendations to HR Leadership Team, Police and Fire Senior Leaders, Police and Fire Reps, Chief of Staff and Chief Financial Officer— Blair (4 hours) and Denise (4 hours) xv. Present Uniformed Police and Fire Step Pay Plan, Compensation and Benefits Review Study results and recommendations to the above stated leaders and representatives — Blair (2 hours) xvi. Make final edits or provide additional information — Blair (2 hours) and Denise (2 hours) xvii. Prepare final study documents inclusive of executive summary and appendices — Blair (5 hours) xviii. Work with HR Leadership Team to prepare final formatted Uniform Police and Fire Step Pay Plan, Compensation and Benefits Review Study documents for publication on City's internal communication site — Blair (1 hour) xix. Work with HR Leadership Team, CFO and Budget Director on cost to implement scenarios/options — Blair (2 hours) xx. Present final study results and recommendations to Mayor, Police Chief, Fire Chief, CFO, Chief of Staff and Human Resources Director — Blair (1 hour) xxi. Prepare study presentation slides and work with HR Leadership Team on prep work for City Council Working Session meeting — Blair (3 hours) and Denise (1 hour) xxii. Present summary of study findings and recommendations to Police and Fire personnel during scheduled communications meetings — Blair (4 hours) xxiii. Present Study results and recommendations at City Council Working Session meeting — Blair (2 hours) xxiv. Attend and be prepared to answer questions at City Council meeting — Blair (1 hour) b. Scope of Work Deliverables i. Uniform Police and Fire Step Pay Plan, Compensation and Benefits Review Study analysis reports and executive summary ii. New proposed Uniform Police and Fire Step Pay Plans based on market study findings and results. iii. Presentation of Uniform Police and Fire Pay Plan, Compensation and Benefits Review Study results and recommendations to Senior Leaders iv. Discussion and implementation of revised and/or new policies, practices and processes to administer and maintain the City's Uniform Police and Fire Step Pay Plans and Compensation system. 0 V. Develop communication materials and present at employee educational meetings 4. Project Study Timelines The Merit Staff Classification, Compensation and Benefits Review Study for 2021 will be completed between November and December, 2021 and may extend into January, 2022 with final presentation of study results and recommendations in February, 2022 and a study presentation to the City Council no later than March, 2022. For the 2022 Police and Fire Uniformed Study, the project will be completed between September and December, 2022 with study results and recommendations by February, 2023 and a study presentation to the City Council no later than March, 2023. Subsequent studies for 2023 to 2025 will have similar study timelines unless the City's HR Team, Chief of Staff, Chief Financial Officer, Police Chief and Fire Chief recommend a revised study timeline than those noted in the above paragraphs. Part IV. Project Team Personnel Primary Contractor: Johanson Consulting, Inc. d.b.a. Johanson Group, 2928 N. McKee Circle, Suite 123, Fayetteville, AR 72703; Authorized Party and RFP Response Contact: Blair Johanson, President, Phone: 479-521-2697, Fax: 479-521-5453, 2928 N. McKee Circle, Suite 123, Fayetteville, AR 72703. Subcontractor: DBSquared, Blair Johanson, Principal, 2928 McKee, Suite 119, Fayetteville, AR. Email: blair.iohanson@iohansongroup.net. Johanson Consulting, Inc. has been in business for 48 years. Our primary focus is employee classification and compensation plans and market pay and benefits studies. Our secondary focus is human resources and planning. We have four employees associated with Johanson Group and DBSquared, LLC. Some of our current client references are noted after the project team paragraph. Project Leader Blair Johanson, Principal Partner and President, Johanson Group, Fayetteville, AR — Areas of Expertise — Job Evaluation and Salary Administration Programs (JESAP) @1985-2021. Blair has worked with over 30 municipality, county and utility clients during the past 5 years. Blair has an MBA and a BSBA in Human Resources from the University of Arkansas Business School. Project Leader Back -Up and Data Analyzer Bruce Johanson, Principal Partner, Johanson Group, Fayetteville, AR — Areas of Expertise — Job Evaluation and Salary Administration Programs (JESAP) @1985-2021. Bruce has completed job evaluation and compensation program projects for several hundred public and private clients during the past 27 years. Bruce has a Master's of Business Administration and a BSBA in Personnel Management from the University of Arkansas Sam M. Walton School of Business. Project Administrative Support Denise Wagner, Project Support Specialist, Johanson Group, Fayetteville, AR — Areas of Expertise Job Description Development and Salary Administration Processes and Programs. Denise has been a team member with Johanson Group since 2007. 10 Part V. Qualifications and Experience Johanson Consulting, Inc. (S - Corporation), d.b.a., Johanson I Group has been in business for 48 years in Northwest Arkansas. The Company was founded by Dr. Richard C. Johanson, who became a second career University of Arkansas professor of Management in the School of Business. Dr. Johanson worked for Ford Motor Company and Continental EMSCO in high level Human Resources positions prior to completion of his PhD. at University of North Texas. Johanson Group has grown to provide flexible business management support with a focus on human resources support, management training, and on the highly utilized Job Evaluation and Salary Administration Program. Over the years, Johanson Group has concentrated on providing cost-effective professional human resources and compensation management services to small- and medium-sized organizations in both private and public sectors. Our firm has over 50 years of combined business management and human resources experience. Johanson I Group has two principal consultants/owners, Bruce and Blair Johanson, one additional consultant and one administrative support manager. The address of the firm and phone number for questions regarding the proposal is: 2928 N McKee Circle, Suite 123, Fayetteville, Arkansas, 72703, 479- 521-2697. The company has analyzed and implemented compensation and classification studies for numerous clients located in 24 states across America. Johanson Group has and continues to provide ongoing assistance for several cities, counties, and other private and public businesses/entities. The firm has been retained by other regional cities, counties, school districts and private sector employers to develop plans similar to that which the City desires. Government References: City of Rogers — Greg Hines, City Mayor, (479) 621-1117 and Thomas Dunlap, Director of Human Resources and Development, (479) 621-1117. Job Classification and Compensation Study, May to August, 2015 and annual market pay study updates since 2015. The City of Rogers is a DBCompensation software client. City of Springdale — Doug Sprouse, City Mayor and Wyman Colby Fulfer, Administration and Financial Services Director and Gina Lewis, Human Resources Director (479) 750-8114. Classification and Compensation Study in 2006 with an update in 2012, 2016, 2018 and 2021. The City of Springdale is a DBCompensation software client. City of Bentonville — Jake Harper, Director of Finance and Ed Wheeler, Director of Human Resources (479) 271-3191. Job Classification, Compensation and Benefits Study, March to June, 2021. City of Fort Smith — Eric Garvien, Deputy Director of Human Resources, 479-271-3191 Job Classification and Compensation Project in 1999 and semi-annual updates from 2001 to 2021. The City of Fort Smith is a DBCompensation software client. City of Edmond, OK — Larry Stevens, City Manager, (405) 359-4500, Lisa Goodpasture Human Resources Director, (405) 359-4685, 100 E. First Street, Edmond, OK 73034 Project: Job Classification and Compensation Study for 191 job classifications with a Spring 2008 to early Summer 2008 project period and updates every 2 to 3 years with the last update in the Spring of 2021. The City of Edmond is a DBCompensation software client. Benton County, AR — Job Evaluation and Salary Administration Program and Compensation Consultant Services, 2001 to Present. Irene Mirch, Human Resources Director, 479-271-1091. 11 Washington County, AR —Job Evaluation and Salary Administration Program and Compensation Consultant Services, 1985 to Present. Brian Lester County Attorney and Chief of Staff, 479-444-1700. Pulaski County, AR —Job Evaluation and Salary Administration Program and Compensation Consultant Services, 2017 to Present. Mike Hutchens, Chief of Staff/Comptroller and Chastity Scifres, Human Resources Director, 501-340-6110. Part VI. Availability and Authorized Agent Johanson Group and DB Squared team members are available and poised to continue working with the City of Fayetteville on the facilitation of its compensation philosophy and total rewards offerings to attract and retain competent talent for its uniform and non -uniform positions. We're ready to move forward with completion of the 2021 Merit Staff Pay Plan and Benefits Study upon acceptance and approval of our RFP 21-03 response by the City Council. Blair Johanson, President of Johanson Group and a principal partner of DB Squared is the authorized agent to act on behalf of both companies. Part VII. Listing of All Fees and Total Fixed Cost Complete Study — Reference Section 2 2021 Merit: (i. — xxxv.) Blair Hours: 124 X $150 and Denise Hours: 48 X $50 = Fixed Fee $20,000 2022 Police and Fire (uniformed) Blair Hours: 77 X $150 and Denise Hours: 29 X $50 = Fixed Fee $13,000 2023 Merit: (i. — xxxv.) Blair Hours: 124 X $150 and Denise Hours: 48 X $50 = Fixed Fee $20,000 2024 Police and Fire (uniformed) Blair Hours: 77 X $150 and Denise Hours: 29 X $50 = Fixed Fee $13,000 2025 Merit: (i. — xxxv.) Blair Hours: 124 X $150 and Denise Hours: 48 X $50 = Fixed Fee $20,000 DBCompensation Software: 2022 License Fee $250 per month or $3,000 per year with options for four additional years of software licensing. 12 Part Vill. Project Consulting Team Resumes RESUME Blair R. Johanson Johanson Consulting, Inc. dba Johanson Group 2928 McKee Circle, Suite 123 Fayetteville, AR 72703 Phone: (501) 521-2697 — Fax: (501) 521- 5453 blair.iohanson(@iohansonerouo.net Experience: Johanson Consulting, Inc. Fayetteville, AR (1999 — Present): President The firm provides a vast array of business and human resources management services. Mr. Johanson has consulted with hundreds of public and private organizations on human resources administration, policies, job classification valuing, compensation and benefits studies during his sixteen year tenure with the family consulting business. Blair and twin brother Bruce are principals of the firm. Bruce has been with the firm since 1986. The firm has agreements with the Arkansas Bankers' Association, Arkansas Municipal League, NOARK SHRM Chapter and the Arkansas Compensation Association to compile annual compensation and benefits surveys that include capturing information on current employee salaries, medical and dental care benefits and other employee benefits that are part of the total compensation package offered by employers. Pendulum Practice Management Company, Sarasota, FL (1997—1999): VP of Operations A national practice management company that offered strategic growth planning and practice Management services for practices located in several states. Practice groups with two physicians to thirty plus physicians received management services from Pendulum's Operations Team Physicians Resource Group, Dallas, TX (1996 - 1997): Regional Practice Operations V.P. National eye care practice management company that provided services for ophthalmic and optometric practices. Facilitated strategic planning and operations support for 14 eye care practices located in North Texas, Arkansas and Oklahoma. Development Officer — Central Region (TN, MS, MO, AR, KS, OK and CO). PRG provided services for over 700 eye doctors during the pinnacle of its operation. McDonald Eye Associates, Fayetteville, AR (1994-1996): Practice Administrator Charter Medical Corporation, Macon, GA (1983-1994): Hospital Administrator Baxter -Travenol Corporation, Mountain Home, AR (1979-1983): Personnel Administrator Education: BSBA — Personnel Management and Masters of Business Admin. - University of AR 1978 Professional Associations: World at Work Member; Previous Fayetteville Rotary Club Member and Paul Harris Fellow Local Board Member Participation: Credit Counseling of Arkansas Life Styles — Support for Disabled Adults 13 Bruce E. Johanson Home Address 1100 Glenn Lane, Fayetteville, AR 72703 (479) 443-4546 (479) 871-9345 (Cell) Office Address 2928 McKee Circle, #123, Fayetteville, AR Office (479) 521-2697 Fax (479) 521-5453 bruce.johanson@johansongroup.net Education University of Arkansas, Fayetteville, AR Bachelor of Business Administration, Personnel, May 1978 Masters of Business Administration, Finance, May 1979 Past Honors & House Manager— Sigma Chi Fraternity — University of Arkansas Activities Cheerleader, 1976-1977 — University of Arkansas Blue Key, 1978 — University of Arkansas Bank Director, The Bank of Fayetteville, 1997 — 2002 Chairman, Junior Achievement, 11/2000 — 3/2002 Funding Chairman, Downtown Dickson Enhancement Project, 2001 Current Business Member, NOARK HR Association & Civic Activities Member, Fayetteville Chamber of Commerce Board Member/Treasurer— Life Source International Past Member, Fayetteville Downtown Rotary Club Past Board Member/V.P. — Butterfield Trail Village Retirement Community Past Church Council/President — Central United Methodist Church Past Board Member and President — NOARK HR Association Past Treasurer, Arkansas Alumni Association Experience Johanson Group — Fayetteville, AR: Partner, April, 2002 to Current • Exec./Mgmt./Employee Compensation and Benefits Consultant • Human Resources & Strategic Planning Consultant • Training/Development Professional and Facilitator The Bank of Fayetteville — Fayetteville, AR: Exec. V.P., May, 2000 to April, 2002 Johanson Consulting, Inc. — Fayetteville, AR: President — May, 1986 to May, 2000 Management and Human Resources Consultant Training and Development Specialist — Univ. of AR (P-T) Adjunct Instructor — Walton College of Business: Univ. of AR Arkansas Tech University— Russellville, AR: Instructor — June, 1984 to May, 1986 Zapata Corp. — Houston, TX: Human Resources Mgr. - June, 1980 to May, 1984 Conoco, Inc. — Houston, TX: Management Trainee — May, 1979 to May, 1980 Additional Skills: Certified facilitator/trainer in several leadership and customer service programs including Franklin Covey's Seven Habits of Highly Effective People and Speed of Trust 14 DENISE WAGNER P O Box 1262 Huntsville, AR 72740 479.456.2712 denise.wagner@johansongroup.net OBJECTIVE EXPERIENCE Administrative position in friendly environment requiring computer skills and independent worker 2007 to PRESENT JOHANSON CONSULTING, INC. and DBSQUARED, LLC ¢ Handled all office administration for three companies and troubleshoot computer issues as directed by Senior Systems Engineer ¢ Compensation/market pay survey administrator of numerous new and existing client and association annual studies ¢ Communication with clients and general public to help facilitate relationships and complete projects ¢ Handle all invoicing, accounts payables, QuickBooks, reporting and information supplied to accountant 1999-2007 CARE FOUNDATION / NORTHWEST ARKANSAS COMMUNITY FOUNDATION o Handled all office administrative and computer responsibilities including: o Greet visitors / answer phones / file / coordinate use of conference room / arrange & coordinate meetings at the foundation office and offsite / order supplies / maintain orderly appearance of office o Recommend, setup, support, troubleshoot computer hardware and software o Maintain grant information in Foundation database using FIMS (Foundation Information Management System) software o Create reports and letters from FIMS data using Crystal Reports software ¢ Assist staff with computer hardware and software issues 1998-1999 NORTHWEST HEALTH SYSTEM ¢ Worked as a contractor in the administration office of Northwest Medical Center acting as receptionist, scheduling conference room, handling phones and administrative/secretarial/computer duties as required ¢ Also worked in the Professional Staff Services (physician hiring/credentialing) and Ethics & Compliance departments 1972-1994 GULF OIL / CHEVRON ¢ Started as a secretary to a group of Marketing sales people ¢ Advanced to executive secretary to higher management o Advanced to professional level responsible for hiring administrative personnel o Trained on computers and advanced to supervise the data input group for the Human Resources database o Remained in Human Resources in varying positions including o Developing and conducting training for H.R. staff throughout the country o Developed and implemented job hotline database for terminated employees' use in outplacement centers throughout Chevron o Answered H.R. department Hotline phones and queries. o Coordinated communication meetings involving all U.S. sites on a regular basis o Gained experience in many areas including: o People management, time management, organization skills and computer skills SKILLS AND INTERESTS Software: Microsoft Suite (Outlook, Word, Excel, Access, Publisher, Powerpoint), Crystal Reports. Family and friends, gardening, home improvement, animals, knitting, reading. 15 City of Fayetteville RFP 21-03, Classification and Compensation SECTION C: Signature Submittal 1. DISCLOSURE INFORMATION Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: X 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Johanson Consulting Inc. dba Corporate Name of Firm: Johanson Group and DB Squared, LLC Primary Contact Blair Johanson Title of Primary Contact: President -Principal Partner Phone#1 (cell preferred): 479-236-5199 Phone#2: Office: 479-521-2697 E-Mail Address: blair.johanson@johansongroup.net City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 22 of 23 3. ACKNOWLEDGEMENT OF ADDENDA Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. ADDENDUM NO. aIGNWRE AND PRINTED NAME DATE ACKNOWLEDGED RFP 21-03 File 02 Adden um 1 akti — /, � 90V October S 2021 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME OF COMPANY: Johanson Consulting Inc. dba Johanson Group & DB Squared LLC PHYSICAL ADDRESS: 2928 N McKee Circle. Suite 123. Fayetteville. AR 72703 J MAILING ADDRESS: Sam PRINTED NAME: Blair Johanson PHONE: 479-521-2697 FAX: 479-521-5453 E-MAIL: blair.johanson@jghansongroup.net SIGNATURE: '4�XAAn �4k TITLE: President -Principal -Partner DATE: 10-12-2021 City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 23 of 23 City of Fayetteville RFP 21-03, Classification and Compensation SECTION C: Signature Submittal 1. DISCLOSURE INFORMATION Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: X 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS (Please explain): I certify that; as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and my organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 2. PRIMARY CONTACT INFORMATION At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit to the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. Johanson Consulting Inc. dba Corporate Name of Firm: Johanson Group and DB Squared, LLC Primary Contact Blair Johanson Title of Primary Contact: President -Principal Partner Phone#1 (cell preferred): 479-236-5199 Phone#2: Office: 479-521-2697 E-Mail Address: blair.johanson@johansongroup.net City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 22 of 23 3. ACKNOWLEDGEMENT OF ADDENDA Acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFP documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. ADDENDUM NO. aIGNWRE AND PRINTED NAME DATE ACKNOWLEDGED RFP 21-03 File 02 Adden um 1 akti — /, � 90V October S 2021 5. DEBARMENT CERTIFICATION: As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME OF COMPANY: Johanson Consulting Inc. dba Johanson Group & DB Squared LLC PHYSICAL ADDRESS: 2928 N McKee Circle. Suite 123. Fayetteville. AR 72703 J MAILING ADDRESS: Sam PRINTED NAME: Blair Johanson PHONE: 479-521-2697 FAX: 479-521-5453 E-MAIL: blair.johanson@jghansongroup.net SIGNATURE: '4�XAAn �4k TITLE: President -Principal -Partner DATE: 10-12-2021 City of Fayetteville, AR RFP 21-03, Classification and Compensation Page 23 of 23 RFP 21-03, Classification and Compensation - Proposal Data 3hwiMide � Search SUP➢lief Arkansas Secretery of p4irsllahtAdrdnsas Code Annotated§25-"03. the Contractor earees and D"fies dre[fhey da not currently boycottisrea Stale Filing 4 and will not hoycoulsrael during any time in which they are entering into. or while in contract, wilh any public entity as denned III b25-1563. IF 9t Bnyume (luring cantractthe contractor decidesto boycott ISMel, the COnIFBCCOr mU5L nonty the contracted public entity in writing Johanson Group 9796@105 IaE 9corxard Open... RFP 21-03, Appendix C DBCompensationT"" SOFTWARE License and Support Agreement This DBCompensationTM SOFTWARE License and Support Agreement, hereinafter referred to as AGREEMENT, is made and entered into as of the dates set forth below by and between DB Squared, LLC, an Arkansas Limited Liability Company, hereinafter referred to as DB SQUARED, and City of Fayetteville hereinafter referred to as LICENSEE. WITNESSETH: WHEREAS, LICENSEE is desirous of licensing DBCompensationTM SOFTWARE from DB SQUARED and receiving support for the DBCompensationTM SOFTWARE and DB SQUARED is desirous of providing said licenses and support services to LICENSEE, pursuant to the terms and conditions more particularly described herein; NOW THEREFORE, for and in consideration of the premises, the terms and conditions herein and for other good and valuable consideration, the receipt, adequacy and sufficiency of which are hereby acknowledged, DB SQUARED and LICENSEE hereby agree as follows: 1. Rates, Amounts and Taxes Applicable to this AGREEMENT. The rates and amounts listed in this section constitute an offer by DB Squared that shall be null and void if not accepted by LICENSEE by the OFFER EXPIRATION DATE. Rates and amounts shown here do not include applicable federal, state or local taxes or any other type of tax which might be applicable to this agreement. Applicable taxes will be added at the time of invoicing. The EFFECTIVE DATE of this AGREEMENT shall be The EMPLOYEE COUNT RANGE on which this AGREEMENT is based is The DBCompensationTM SOFTWARE Fee for 12/2021 — 11/2022 This annual fee covers software upgrades released during agreement term. The initial TERM OF THE AGREEMENT shall be Training provided to LICENSEE at no additional cost shall be and be provided at the City of Fayetteville Administration Building All applicable taxes shall be December 1, 2021 500 — 1,000 $250 per month 12 months 4 hours Not Applicable Market Update: The Market Update and related fees are covered in a separate agreement with Johanson Consulting, LLC, dba Johanson Group, Fayetteville, AR. v20211027 Copyright © 2021 by DB Squared, LLC. All rights reserved. Page 1 of 6 2. Definitions 2.1 "DBCompensationTM SOFTWARE" means the object code version of the JOB EVALUATION AND SALARY ADMINISTRATION MODULE with a perpetual license secured by DB Squared, LLC. All rights reserved), any UPDATES and UPGRADES thereto, and any related user guides, instructions, and reference materials provided to LICENSEE. 2.2 "UPDATE" means any subsequent minor modification of, or patch to, the DBCompensationTM SOFTWARE. 2.3 "UPGRADE" means any major new release of the DBCompensationTM SOFTWARE. The term UPGRADE does not include other MODULES. 2.4 "MODULE" means any software which constitutes a separate product offering by DB SQUARED. 2.5 "DBCompensationTM METHODOLOGY" means a methodology developed for the purpose of prescribing the process and structure for fairly and equitably determining job classification salary ranges and employee pay rates. The DBCompensationTM METHODOLOGY is proprietary to Johanson Consulting, Inc., d.b.a., Johanson Group, an affiliate of DB SQUARED. 2.6 "LICENSEE" means the legal entity which is a party to this AGREEMENT. It does include subsidiaries of LICENSEE or other third parties. For the purposes of this AGREEMENT, the term "third party" means anyone other than LICENSEE. 2.7 "EMPLOYEE COUNT RANGE" means the number of employees on which this AGREEMENT is based. Fees for this AGREEMENT are based on the number of full-time employees within the employee count range. 3. Licenses 3.1 DBCompensationTM SOFTWARE License. DB SQUARED hereby grants LICENSEE a nonexclusive, nontransferable license to operate (but not to sublicense) DBCompensationTM SOFTWARE on the internet hosted platform. Under this license, the DBCompensationTM SOFTWARE may be used with up to the number of employees specified in the EMPLOYEE COUNT in section 1 plus twenty percent (20%). 3.2 DBCompensationTM SOFTWARE License Termination. DB SQUARED may terminate this DBCompensationTM SOFTWARE License if LICENSEE breaches this AGREEMENT, subject to Section 6.2 of this agreement. Upon termination of the license, LICENSEE will not have access to the DBCompensationTM Internet Hosted SOFTWARE. If this AGREEMENT is terminated for any reason prior to the end of the INITIAL TERM, the license will automatically terminate. Except as provided herein, if this AGREEMENT is terminated after the end of the INITIAL TERM, and LICENSEE does not opt for self - renewing annual AGREEMENT provision, then the license and access to the Internet Hosted SOFTWARE shall terminate. 3.3 Limitations on License. LICENSEE may not: (a) modify, translate or create derivatives of the DBCompensationTM SOFTWARE and METHODOLOGY; (b) operate the DBCompensationTM SOFTWARE in connection with any methodology other than the DBCompensationTM METHODOLOGY for which it was designed; or (c) permit any access to, or use of, the DBCompensationTM SOFTWARE by any third party, subject to the LICENSEE being legally compelled to disclose said information. (Freedom of Information Act, etc.) If LICENSEE violates provision (a) above, LICENSEE hereby quitclaims and assigns all intellectual property rights arising therefrom to DB SQUARED, and shall take all necessary steps to perfect DB SQUARED'S title therein. No rights are granted except as expressly set forth in this AGREEMENT, and no right or forbearance may be construed under any theory of implication, estoppel or otherwise. v20211027 Copyright © 2021 by DB Squared, LLC. All rights reserved. Page 2 of 6 3.4 Ownership of DBCompensationTM SOFTWARE and DBCompensationTM METHODOLOGY. The DBCompensationTM SOFTWARE and DBCompensationTM METHODOLOGY are owned by DB SQUARED and/or its affiliates. This AGREEMENT does not confer any ownership of the DBCompensationTM SOFTWARE or the DBCompensationTM METHODOLOGY to LICENSEE. 4. Support and Training 4.1 Generally. DB SQUARED will provide the following support for the DBCompensationTM SOFTWARE licensed hereunder, in accordance with DB SQUARED'S standard software support policies, as may be amended by DB SQUARED from time to time in its sole discretion: (a) DBCompensationTM SOFTWARE UPDATES AND UPGRADES; (b) telephone and/or e-mail consultation on use of the DBCompensationTM SOFTWARE and DBCompensationTM METHODOLOGY; and (c) assistance in error isolation and correction. 4.2 LICENSEE Support Obligations. LICENSEE agrees to test and verify any suspected error or defect in the DBCompensationTM SOFTWARE and to report such errors or defects to DB SQUARED in a timely manner. Upon request, LICENSEE agrees to provide DB SQUARED with reasonable assistance in reproducing such errors or defects. 4.3 Limitations. DB SQUARED'S support is limited to the DBCompensationTM SOFTWARE and DBCompensationTM METHODOLOGY. 4.4 Training. DB SQUARED will provide training on the use of the DBCompensationTM SOFTWARE AND DBCompensationTM METHODOLOGY to LICENSEE as specified in section 1 of this AGREEMENT. 4.5 Market Updates. If LICENSEE has elected in section 1 to receive optional market updates, then 1) DB SQUARED agrees to provide optional market updates to LICENSEE on an as needed basis during the term of this AGREEMENT, and 2) LICENSEE agrees to provide salary data to DB SQUARED when the optional market update has been request during the term of this AGREEMENT. LICENSEE understands that said salary data will be included in a study which will be made available to clients of DB SQUARED and/or its affiliates and that LICENSEE is not entitled to remuneration for the use of said salary data. DB SQUARED agrees that it will make said salary data available only in a consolidated form using market averages and that it will not publish the details of any specific LICENSEE'S salary data. Salary data to be provided to DB SQUARED by LICENSEE shall include the following: job titles used by LICENSEE, salaries associated with employees having said job titles and points associated with said job titles. Salary data will not include employee names. 4.6 UPDATES and UPGRADES. LICENSEE shall be entitled to UPDATES and UPGRADES to the DBCompensationTM SOFTWARE only as long as 1) this AGREEMENT remains in force, 2) the LICENSEE has not been notified that they are in breach of this AGREEMENT, and 3) all fees which are due to DB SQUARED from LICENSEE have been paid. 5. Fees and Timing of Payments 5.1 DBCompensationTM SOFTWARE License Fee. The Software License Fee is based on the EMPLOYEE COUNT RANGE specified in section 1 and is a one-time fee which is due and payable at the signing of this AGREEMENT. This fee is non-refundable. 5.2 DBCompensationTM SOFTWARE Support Fee. The Software Support Fee is based on the EMPLOYEE COUNT RANGE specified in section 1 and is an annual fee, and it will be paid on the anniversary dates of this agreement. 5.3 MARKET UPDATE FEE. The MARKET UPDATE FEE is based on a flat dollar amount as specified in section 1 and is due and payable upon completion of the update. If no MARKET UPDATE FEE is charged to LICENSEE, then no market update service will be provided to LICENSEE under this AGREEMENT. v20211027 Copyright © 2021 by DB Squared, LLC. All rights reserved. Page 3 of 6 6. Term and Termination of AGREEMENT 6.1 Term. This AGREEMENT will take effect upon the date specified above and will remain in effect for a minimum amount of time referred to as the INITIAL TERM of the AGREEMENT, as specified in section 1 of this AGREEMENT. This AGREEMENT will self -renew on an annual basis after the INITIAL TERM unless terminated by LICENSEE or DB SQUARED. 6.2. Termination. Either LICENSEE or DB SQUARED may terminate this AGREEMENT upon completion of the INITIAL TERM by a thirty (30) day written notice to the other party. DB SQUARED may terminate this AGREEMENT at any time if LICENSEE breaches this AGREEMENT and fails to cure such breach within thirty (30) calendar days following notice of such breach. 6.3 Survival of Obligations. The following provisions will survive termination of this Agreement for any reason: (a) Sections 3.3, 4.3, 7.1, 7.2, 8.2, 8.3, 8.4 and 9 (all paragraphs); and (b) any provision that expressly indicates it will survive. 7. Confidentiality and Proprietary Notices 7.1 Nondisclosure. The DBCompensationTM SOFTWARE, the DBCompensationT"' METHODOLOGY, and the proprietary job factors weighted point system are confidential to DB SQUARED and its affiliates. LICENSEE will maintain confidence and not disclose to any third party any of the DB SQUARED confidential information. LICENSEE acknowledges that the above information is likely protected from disclosure under A.C.A.25- 19-105 (b)(9)(A), but DB SQUARED acknowledges that LICENSEE must otherwise comply with the requirements of A.C.A. 25-19-101, Et. Seq. 7.2 Proprietary Marks. LICENSEE agrees not to alter, change, or remove from the DBCompensationTM SOFTWARE any proprietary mark of DB SQUARED or its affiliates, including, patent, copyright, trade secret, trademark, or other intellectual property right notices. 8. Warranty; Limitations on liability 8.1 Warranties. DB SQUARED warrants, during the term of this AGREEMENT, that: (a) the internet hosted account on which the DBCompensationTM SOFTWARE is delivered, is free from defects; and (b) the DBCompensationTM SOFTWARE licensed hereunder shall operate substantially in accordance with the specifications contained in the documentation accompanying the DBCompensationTM SOFTWARE. LICENSEE'S sole remedy for breach of the warranties shall be, at DB SQUARED'S sole discretion: (i) addressing internet hosted account accessibility; or (ii) modification of either the program code of the DBCompensationTM SOFTWARE or the associated documentation to bring them into compliance with each other. 8.2 DISCLAIMER. EXCEPT FOR THE PROVISIONS OF PARAGRAPH 8.1, NO REPRESENTATIONS OR WARRANTIES ARE MADE, OR MAY BE IMPLIED, WITH RESPECT TO THE SOFTWARE AND/OR ANY SERVICES PROVIDED HEREUNDER. DB SQUARED SPECIFICALLY DISCLAIMS ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. DB SQUARED, ITS DEVELOPERS AND AFFILIATES WILL NOT BE HELD LIABLE FOR ANY LIABILITY OR OUTCOME FROM LICENSEE'S USE OF THE DBCOMPENSATIONTM SOFTWARE AS A MANAGEMENT SALARY ADMINISTRATION TOOL. 8.3. Limitations on liability. LICENSEE ACKNOWLEDGES THAT DB SQUARED, ITS DEVELOPERS, AND AFFILIATES SHALL NOT BE LIABLE FOR DAMAGES BEYOND THE VALUE OF THE SOFTWARE ITSELF TO ANY THIRD PARTY FOR ANY LOSS OR CLAIM RESULTING DIRECTLY FROM AND ATTRIBUTABLE TO LICENSEE'S USE OR POSSESSION OF THE DBCOMPENSATION SOFTWARE. NOTHING CONTAINED IN THIS AGREEMENT SHALL OPERATE TO WAIVE, LIMIT, MODIFY, NULLIFY, OR ALTER THE RIGHTS AND IMMUNITIES GRANTED TO LICENSEE UNDER ARKANSAS CODE ANNOTATED 21-9-301. v20211027 Copyright © 2021 by DB Squared, LLC. All rights reserved. Page 4 of 6 8.4 LIMITATION ON LIABILITY. EXCEPT FOR BREACHES OF SECTION 3.3, or 7.1, NEITHER PARTY SHALL BE LIABLE FOR ANY LOSS OF PROFITS, LOSS OR INTERRUPTION OF BUSINESS, LOSS OF USE OR DATA, OR FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 9. General Terms 9.1 Assignment. Licensee may not assign any right or delegate any obligation under this AGREEMENT, or transfer this AGREEMENT, without prior written consent of DB SQUARED, and any such attempt shall be void. 9.2 Waiver. The failure of a party to enforce its rights with respect to a breach hereunder shall not constitute a waiver with respect to any other occurrence of breach. Except as otherwise specified, the rights and remedies of a party under this AGREEMENT are in addition to any other rights or remedies available at law or in equity 9.3 Governing Law. This AGREEMENT will be governed by the laws of the State of Arkansas, U.S.A., without regard to choice of law/conflict of law principles. Each party submits to the jurisdiction of the federal and state courts in Washington County, Arkansas, and agrees that any action brought in connection with this AGREEMENT shall be exclusively brought in such courts. 9.4 Severability. In the event that any provision of this AGREEMENT is found to be invalid or unenforceable, it will be enforced to the extent permissible and the remainder of this AGREEMENT shall remain in full force and effect. 9.5 Modifications. Any modification of this AGREEMENT must be in writing and executed by an authorized representative of both parties. 9.6 Construction. The headers of this AGREEMENT are for convenience only. The verb "to include" (and all variations thereof) shall not be construed as a term of limitation, unless expressly indicated by the context in which it is used. 9.7 Compliance with Applicable Laws. LICENSEE shall at all times comply with all applicable laws and regulations in using the DBCompensationTM SOFTWARE. 9.8 Notices. LICENSEE shall send all communications to DB SQUARED as follows: 1) technical communications to Technical Director of Software; and 2) business and legal communications to General Counsel; at DB Squared, LLC, 2928 McKee Circle, Suite 119, Fayetteville, AR 72703, phone: 479-587- 0151, fax: 479-521-5453. Both parties agree to notify the other party immediately in the event of a change of address. 9.9 Complete Agreement. This AGREEMENT represents the complete agreement between DB SQUARED and LICENSEE. v20211027 Copyright © 2021 by DB Squared, LLC. All rights reserved. Page 5 of 6 APPROVAL AGENT ACKNOWLEDGES AND AGREES THAT: 1) AGENT IS AUTHORIZED TO ENTER INTO THE TERMS AND CONDITIONS OF THIS AGREEMENT ON BEHALF OF THE LICENSEE AND 2) BY EXECUTING THIS AGREEMENT, LICENSEE IS LEGALLY BOUND BY THE TERMS OF THIS AGREEMENT. IN WITNESS WHEREOF, the parties have caused this AGREEMENT to be duly executed by their respective authorized representatives. DB Squared, LLC. By. - Name: Bruce Johanson Title: Principal Date: 10-27-2021 Witness: Title: Mayor Date: //—//,, v20211027 Copyright © 2021 by DB Squared, LLC. All rights reserved. Page 6 of 6