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HomeMy WebLinkAbout281-21 RESOLUTIONOf fAyEr, o m iT �RK4N5 PS 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: 281-21 File Number: 2021-0845 MCCLELLAND CONSULTING ENGINEERS, INC CHANGE ORDER NO. 1: A RESOLUTION TO APPROVE CHANGE ORDER NO. I TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $19,1 15.00 FOR MATERIALS TESTING SERVICES ASSOCIATED WITH THE NEW POLICE HEADQUARTERS FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 POLICE HEADQUARTERS BOND PROJECT WHEREAS. on May 4, 2021. the City Council passed Resolution 133-21 to approve a Professional Engineering Services Agreement with McClelland Consulti8ng Engineers. Inc. for materials testing for the Police Headquarters Project: and WHEREAS, Change Order No. I includes additional materials testing not included in the original scope to include soil base, rebar replacements, grout and mortar, and floor flatness. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves Change Order No. 1 to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the amount of $19.115.00 for materials testing services at the Police Headquarters site. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 1 1/16/2021 Page 1 Printed on 11/17121 Resolution: 281-21 File Number: 2021-0845 Attest: ,,111111f1ff////�' ;rn FqycTTEVILLE Kara Paxton. City Clerk Treasurer. ti. 9 ION11 Page 2 Printed on 11117121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0845 Agenda Date: 11/16/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.5 MCCLELLAND CONSULTING ENGINEERS, INC CHANGE ORDER NO. 1: A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $19,115.00 FOR MATERIALS TESTING SERVICES ASSOCIATED WITH THE NEW POLICE HEADQUARTERS FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 POLICE HEADQUARTERS BOND PROJECT WHEREAS, on May 4, 2021, the City Council passed Resolution 133-21 to approve a Professional Engineering Services Agreement with McClelland Consulti8ng Engineers, Inc. for materials testing for the Police Headquarters Project; and WHEREAS, Change Order No. 1 includes additional materials testing not included in the original scope to include soil base, rebar replacements, grout and mortar, and floor flatness. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 1 to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the amount of $19,115.00 for materials testing services at the Police Headquarters site. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 11/17/2021 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2021-0845 Legistar File ID 11/16/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/27/2021 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: Approval of an amendment to RFQ# 21-01 contract with McClelland Consultant Engineers for materials testing services for the Police Headquarters Facility in the amount of $19,150.00 and approval of a budget adjustment. 4609.860.7900-5860.02 Account Number 46090.7900.8315 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: 4609 - Police Projects 2019 Bonds Fund PDHQ Materials Testing/Survey/Geotech. Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 35,240,705.00 $ 30,188,305.68 $ 5,052,399.32 $ 19,150.00 $ 5,033,249.32 V20210527 2021-330 Previous Ordinance or Resolution # 133-21 1 Approval Date: 2021-25 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 16, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Mike Reynolds, Chief of Police CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond and Building Construction Projects DATE: October 26, 2021 SUBJECT: Amendment to RFQ# 21-01 Contract with McClelland Consultant Engineers, Inc. for Materials Testing for Police Headquarters Facilities Project. RECOMMENDATION: Staff recommend approval of an amendment to RFQ# 21-01 Contract with McClelland Engineers, Inc. for the Materials testing at the Police Headquarters Facility in the amount of $19,115.00 and approve a budget adjustment. This is a part of 2019 Police Headquarters Bond Project. BACKGROUND: In April of 2021, Resolution 116-21 authorized approval of Change Order #2 with Flintco LLC., for foundations, masonry, and structural steel. In May of 2021, Resolution 133-21 authorized a material testing service contract with McClelland. DISCUSSION: This amendment includes additional materials testing not included in the original scope to include soil base, rebar placements, grout and mortar, and floor flatness. BUDGET/STAFF IMPACT: A budget adjustment is included. Attachments: Amendment #1 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 McCLELLAND CONSULTING 15te E. Stearns 03 Fayetteville, AR 72703 479-443-2377/Fax 479-443-9241 ENGINEERS, INC. www.mce.us.com October 25, 2021 CITY OF .� FAYETTEVILLE ARKANSARKANSAS 113 West Mount Street Fayetteville, AR 72701 ATTN: Mr. Wade Abernathy Director of Bond Projects and Facilities RE: Police Department Headquarters (PDHQ) Request for Change Order #1 for CMT Services Fayetteville, Arkansas Dear Mr. Abernathy, This document will serve as a request for Change Order to our current agreement, per our executed proposal and the City of Fayetteville Resolution 133-21 passed and approved on May 411, 2021. The current agreement details a sum of $29,515.00 for professional engineering services regarding materials testing and special inspection. Through the end of September, MCE has invoiced a total of $29,511.00 for services provided on the project, which nearly exhausts the current contract amount. During the month of October MCE has continued responding to requests for services onsite, while also coordinating with the Contractor and relevant Subcontractor to estimate the remaining services that will be requested and required for the remainder of the project. At the time of the current invoice, some of the provided services have exceeded those in our original agreement. The below items further detail these services: Structural Steel and Welding Inspection. These services have not yet been required and are estimated at a fee of $5,000.00 in our original agreement. This expects five (5) trips for periodic inspection and three (3) trips for continuous inspection. • Floor Flatness/Levelness. These services were not included in our original proposal document. We have been requested to provide this service relevant to concrete slab placements on 8/27, 9/14, 10/4, and 10/20. It is estimated that two (2) more trips will be requested for this service relevant to future slab placements. These services result in a fee of $3,000.00 that has not currently been budgeted. • Drill & Epoxy Inspection. It is our understanding that these services will not be requested from MCE, as initially proposed and budgeted. PDHQ—CO #1 Request October 25, 2021 Mr. Wade Abernathy — City of Fayetteville P a g e 12 • Asphalt Testing. This service has not yet been required and is estimated at a fee of $2,150.00 in our original agreement. This expects four (4) trips onsite during asphalt placements for observation and establishing of rolling pattern, and also included two (2) trips onsite to obtain core samples and relevant lab testing/reporting for acceptance. • CMU Grout and Mortar Testing (including Reinforcing Bar Observation while onsite). Through coordination with onsite representatives, the below provides a best -estimate of remaining placements that will require testing: o Main Building East and West Interior Walls — 8 trips o Range Exterior Walls — 4 trips o Range Interior Walls — 2 trips o Northwest Elevator — 4 trips o Mortar Testing (main building, range, and site work) — 6 trips o Sample Pickup — 10 trips The above items result in a fee of $6,540.00. The testing and inspection services relevant to CMU grout and mortar, as well as reinforcing elements, have resulted in the greatest difference between our proposal fee and actual services requested. This is mostly due to the number of CMU grout placements being much greater than anticipated, due to project sequencing and other elements. Reinforcing Bar Observation. Through coordination with onsite representatives, the below provides a best -estimate of remaining inspection trips for this service relevant to cast -in -place concrete and CMU elements: o S.O.G. and S.O.D. — 6 trips o Main Building Footings — 2 trips The above items result in a fee of $1,240.00. As noted in the above section for grout and mortar testing, the inspection services relevant to CMU grout and mortar, have resulted in the greatest difference between our proposal fee and actual services requested. Cast -in -Place Concrete Testing. Through coordination with onsite representatives, the below provides a best -estimate of remaining inspection trips for this service relevant to cast -in -place concrete elements: o S.O.G. and S.O.D. — 6 trips o Main Building Footings — 2 trips o Sample Pickup — 4 trips The above items result in a fee of $2,260.00. PDHQ— CO #1 Request Mr. Wade Abernathy — City of Fayetteville October 25, 2021 P a g e 13 Soil and Base Density Testing. Through coordination with onsite representatives, the below provides a best -estimate of remaining inspection trips for this service relevant to site base course material placements: o PDHQ Pavement Base Course — 5 trips o Utility Backfill and Additional Sitework Base Course — 3 trips The above items result in a fee of $960.00. • Proof Roll Observation. This service was not included in our original proposal document. We have been requested to provide this service relevant to the NE Parking Lot area on July 22nd and 23'd.These trips result in a fee of $400.00 that has not currently been budgeted. The above items and descriptions result in a fee that is beyond the current contract amount by $19,150.00. As such, we are requesting a revision to the current agreement so that a total of $19,160.00 is added to compensate for the requested/anticipated additional services. This would bring the total not -to -exceed without approval agreement amount to $48,665.00 for our expected services on the project. This document has been prepared and provided with the intent of alleviating any future request for Change Order on this project. We greatly appreciate your consideration of this Change Order Request document for our services on the project. Please contact us with any questions or concerns that you might have regarding the information contained in this document. Sincerely, St ven J. Head, P.E. Principal I Geotechnical Department Head McClelland Consulting Engineers, Inc., is authorized for the additional fees requested by this Change Order Request document, consisting of three (3) pages. �-- 41�i�.IGY II'IIP'2I ignatVf,6- / Title Date City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FACILITIES MANAGEMENT (140) 2021 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of an amendment to RFQ# 21-01 contract with McClelland Consultant Engineers (Res 133-21) for materials testing services for the Police Headquarters Facility in the amount of $19,150 and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 11/16/2021 2021-0845 Hovy 3lack� 10/27/2021 8:35 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/16/2021 CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl v.2021 1011 AT Account Name 4609.860.7900-5860.02 19,150 - 46090 7900.8315 EX Capital Prof Svcs - Engineering/Architectu 4609.860.7999-5899.00 (19,150) - 46090 7999 EX Unallocated - Budget H:\BudgetAdjustments\2021-Budget\City Council\11-16-2021\2021-0845 BA McClelland C01 Police HQ.xlsm 1 of 1