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Home My WebLink About279-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 279-21 File Number: 2021-0839 G & W DIESEL SERVICES, INC. D/B/A EVS: A RESOLUTION TO APPROVE THE PURCHASE OF AN AIR CASCADE SYSTEM FROM G & W DIESEL SERVICES, INC. D/B/A EVS IN THE AMOUNT OF $34,461.05 PLUS ANY APPLICABLE TAXES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE AT FIRE STATION 91, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE. CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville. Arkansas hereby approves the purchase of an Air Cascade System from G & W Diesel Services, Inc. d/b/a EVS in the amount of $34,461.05 plus any applicable taxes, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use at Fire Station # 1. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 1 1/16/2021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0839 Agenda Date: 11/16/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.3 G & W DIESEL SERVICES, INC. DB/A EVS: A RESOLUTION TO APPROVE THE PURCHASE OF AN AIR CASCADE SYSTEM FROM G & W DIESEL SERVICES, INC. D/B/A EVS IN THE AMOUNT OF $34,461.05 PLUS ANY APPLICABLE TAXES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE AT FIRE STATION #1, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of an Air Cascade System from G & W Diesel Services, Inc. d/b/a EVS in the amount of $34,461.05 plus any applicable taxes, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use at Fire Station #1. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 11/17/2021 City of Fayetteville Staff Review Form 2021-0839 Legistar File ID 11/16/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Brad Hardin 10/25/2021 FIRE (300) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution to purchase an Air Cascade System for Fire Department Station #1 from G & W Diesel Services/EVS through the Houston -Galveston Area Council (HGAC) Contract #EE08-19, EE19KEA Product Code Member #14-3975. The purchase amount will be $37,821.00 utilizing Capital Improvement Funds (Project #16002.1 Firefighting Safety Equipment); And approval of a budget adjustment within the project. Budget Impact: 4470.300.8300-5801.00 Capital Improvement Fund Account Number 16002.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Fund Firefighting Safety Equipment Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 150, 584.00 $ 150,584.00, $ 37,821.00 [ $ 112,763.00 V20210527 Purchase Order Number: Change Order Number: Original Contract Number: Previous Ordinance or Resolution # Approval Date: Comments: Purchase through HGAC Contract EE08-19 Member #14-3975 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 16, 2021 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: October 25, 2021 CITY COUNCIL MEMO SUBJECT: Approval of a resolution to purchase an Air Cascade System for Fire Department Station #1 from G & W Diesel Services/EVS through the Houston -Galveston Area Council (HGAC) Contract #EE08-19, EE19KEA Product Code Member #14-3975. The purchase amount will be $37,821.00 utilizing Capital Improvement Funds (Project #16002.1 Firefighting Safety Equipment); And approval of a budget adjustment within the project. RECOMMENDATION: Approval of a resolution to purchase an Air Cascade System for Fire Department Station #1 from G & W Diesel Services/EVS through the Houston -Galveston Area Council (HGAC) Contract #EE08-19, EE19KEA Product Code Member #14-3975. The purchase amount will be $37,821.00 utilizing Capital Improvement Funds (Project #16002.1 Firefighting Safety Equipment); And approval of a budget adjustment within the project. BACKGROUND: The "Air Cascade System" is necessary to refill our Self Contained Breathing Apparatus (SCBA) bottles used for breathing air when in environments that are toxic. The Air Cascade System is vital to fire department operations and the safety of our personnel. DISCUSSION: The current system was purchased and installed in 2005. The compressor has been requiring more maintenance in recent years and we are no longer able to obtain parts. This project is to replace the compressor and fill station. BUDGET/STAFF IMPACT: The purchase amount will be $37,821.00 utilizing Capital Improvement Funds (Project #16002.1 Firefighting Safety Equipment); CIP Project, Firefighting Safety Equipment has current funding of $150,200 in minor equipment. Approval of a budget adjustment within the project will move funds from this minor equipment account to the fixed asset account within Project #16002.1. Attachments: G & W Diesel Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Ole �3� VS EMERGENCY VEHICLE SPECIALISTS CONWAY, AR OLIVE BRANCH, MS Quote Number 00003951 Contact Name Paul Knapp Company Name Fayetteville Fire Department (AR) Account Number 138 Bill To 303 West Center St Fayetteville, Arkansas 72701 United States MEMPHIS, TN Date Expiration Date Ship To Telephone SALES QUOTE 800-233-5053 www.gwevs.com NASHVILLE, TN 10/22/2021 11 /5/2021 303 West Center St Fayetteville, Arkansas 72701 United States KNOXVILLE, TN Salesperson Scott Jones Freight Included No Charge Salesperson Email s'ones evs.com VendorQuantity • Desr-ription Unit Price Total Price 1.00 HGAC EE08-19 EE19KEA Product Code Contract $0.00 $0.00 E4-10A6E3 WITH CO MONITOR,4 STAGE, 6000 PS, 10 HP,14 CFM , 3 PHASE ELECTRIC MOTOR, SOUND SUPPRESSING CABINET. 1.00 Arctic C-E4-10-A6-E3C INCLUDES FILTER SYSTEM TO PROCESS 24,000 CU FT., Compressors $25,280.49 $25,280.49 MAGNETIC STARTER, AUTO DRAIN SYSTEM, GAUGE PANEL, HIGH PRESSURE SWITCH AND ELECTRONIC CO MONITOR 1.00 Arctic C-FS2C55 DBL FILL W/CONTROLS 5500 PSI Compressors $9,180.56 $9,180.56 Quoted By Scott Jones Subtotal Quoted By Email s'ones evs.com Tax Total Notes Delivered and installed, customer must have 50 amp shutoff installed $34,461.05 $3, 359.95 $37,821.00 A Division of G & W Diesel Services, Inc. Project Accounting Summary: (10/25/2021 08:29 AM) a 16002 - Firefighting Safety Equipment PROJECT EXPENSES: Fiscal Year:(2021) 4470 - SALES TAX CAPITAL IMPROVEMENT FUND 4470.300.8300 - Sales Tax Capital Improvement. Fire. Fire Improvements 150,584 16002.1- Firefighting Safety Equipment 150,584 4470.300.8300-5210.00 , Minor Equipment; : _ Y 150,200 _4470.300.8300-5801.00 Fixed Assets - : 384 TOTAL EXPENSES: 150,584 150,584.00 - 150, 200.00 384.00 150,584.00 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FIRE (300) 2021 Requestor: Brad Hardin BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Adjustment of funds within Project #16002.1 Firefighting Safety Equipment to allow for the purchase of an Air Cascade System for Fire Station #1 from G & W Diesel Services/EVS through HGAC. The purchase amount will be $37,821.00 utilizing Capital Improvement Funds (Project #16002.1 Firefighting Safety Equipment); CIP Project, Firefighting Safety Equipment has current funding of $150,200 in minor equipment. Approval of a budget adjustment within the project will move funds from this minor equipment account to the fixed asset account within Project #16002.1. COUNCIL DATE: 1 1 /1 6/2021 LEGISTAR FILE ID#: 2021-0839 Hovy 3lack� 1012512021 12:18 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/16/2021 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.2021 1011 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4470.300.8300-5210.00 (37,821) - 16002 1 EX Minor Equipment 4470.300.8300-5801.00 37,821 - 16002 1 EX Fixed Assets H:\Budget Adjustments\2021_Budget\City Council\11-16-2021\2021-0839 Fire Air Cascade Systemxlsm 1 of 1