HomeMy WebLinkAbout271-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 271-21
File Number: 2021-0815
2022 JAIL SERVICES FEE AGREEMENT:
A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH
WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40
WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for
Jail Services on October 19, 2004, and the City paid a set booking fee per booked prisoner through
2019; and
WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance
changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges
which has the potential to significantly multiply the City's annual payment for jail services; and
WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's
projected budget shortfall and population estimates for municipalities; and
WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that
provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville
prisoners.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2022 in the total
amount of $76,421.40. A copy of the Agreement is attached to this Resolution and made a part
hereof.
Page 1 Printed on 1113121
Resolution. 271-21
File Number: 2021-0815
PASSED and APPROVED on 1 1/2/2021
Attest:
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Kara Paxton. City Clerk Treasirer,
ETTE`'ILLE
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Page 2 Printed on 1113121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0815
Agenda Date: 11/2/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.14
2022 JAIL SERVICES FEE AGREEMENT:
A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON
COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40
WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail
Services on October 19, 2004, and the City paid a set booking fee per booked prisoner through 2019; and
WHEREAS, on September 19, 2019, the Washington County Quortun Court passed an ordinance changing
the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the
potential to significantly multiply the City's annual payment for jail services; and
WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected
budget shortfall and population estimates for municipalities; and
WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides
for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
the Per Capita Jail Fee Agreement with Washington County for jail services in 2022 in the total amount of
$76,421.40. A copy of the Agreement is attached to this Resolution and made a part hereof.
City of Fayetteville, Arkansas Page 1 Printed on 111312021
City of Fayetteville Staff Review Form
2021-0815
Legistar File ID
11/2/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Mike Reynolds
POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
10/15/2021
Staff recommends approval of the FY2022 Per Capita Jail Fee Agreement with Washington County, Arkansas for
housing prisoners in the County Jail in the amount of $76,421.40.
1010.200.2900-5315.00
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
General
Fund
Project Title
$ 321,760.00
$ 170, 281.90
$ 151,478.10
$ 76,421.40
$ 75,056.70
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 2, 2021
TO: Mayor and City Council
FROM:
DATE:
SUBJECT:
Mike Reynolds, Chief of Police
October 15, 2021
CITY COUNCIL MEMO
FY2022 Per Capita Jail Fee Agreement with Washington County
RECOMMENDATION:
Staff recommends approval of the FY2022 Per Capita Jail Fee Agreement with
Washington County, Arkansas for housing prisoners in the County Jail in the amount of
$76,421.40.
BACKGROUND:
The City of Fayetteville and Washington County entered into an Interlocal Agreement for
Jail Services on October 19, 2004. The agreement, with periodic amendments, allows that
Washington County will provide jail space for City of Fayetteville prisoners in exchange of the
City paying a set price for each booked prisoner. In 2019, the City of Fayetteville paid fees
based on $62.00 per booked prisoner charged with misdemeanor crimes and no charge for
prisoners booked with felony crimes.
On September 19, 2019, the Washington County Quorum Court passed Ordinance
2019-60 establishing a municipal daily jail fee of $63.12 per prisoner per day for all charges.
This daily fee had the potential to significantly multiply our annual payment for jail services.
Alternatively, the Washington County Judge developed a per capita jail fee based on County jail
budget projected shortfall ($200,000.00) and population estimates for municipalities. The 2021
per capita jail fee for the City of Fayetteville was $91,553.45 (approximately $1.05 per resident
multiplied by our population of 87,590).
DISCUSSION:
In 2022, Washington County projects a shortfall of $200,000.00. Based on the per
capita jail fee for 2022, the City of Fayetteville represents approximately 38% of their service
population. This results in a per capita jail fee of $76,421.40 (approximately $0.81 per resident
multiplied by our population of 93,949) for Fayetteville. The per capita jail fee is a lump sum
payment payable to Washington County.
BUDGET/STAFF IMPACT:
The $76,421.40 per capita jail fee is included in our 2022 Proposed Annual Operating
Budget. This agreement has no impact on staffing.
Attachments:
2022 Per Capita Jail Fee Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DocuSign Envelope 10: 53A5A058-5708-478F-9BF7-9882406E3092 CONTRACT
# 2022 - 10
PER CAPITA JAIL FEE AGREEMENT
This Agreement is entered into by and between Washington County, Arkansas
("Washington County") and the City of Fayetteville, Arkansas ("Municipality") and will become
binding on the parties upon the signing of this agreement.
C7 N
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WITNESSETH: ;> rn
WHEREAS, the Washington County Quorum Court passed Ordinance 20 [�;I@'�hat2
T,
established a daily rate to be charged to all municipalities for housing of their priso rin ag;
County Jail; and, L D -10
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WHEREAS, said Ordinance allows a municipality to enter into a contract Voi
Washington County that establishes as amount to be charged for keeping municip Wner&
the County Jail in lieu paying the daily rate; and x 'n
WHEREAS, Washington County and the Municipality desire to enter into said
agreement in lieu of paying the daily jail rate, as memorialized herein; and
WHEREAS, the per capita fee amount paid each year by the Municipality shall be
calculated based upon the projected shortfall in the Maintenance and Operations Budget of the
County Jail provided by the County Treasurer during the previous year, as published and
provided to the Municipality.
IT IS THEREFORE HEREBY AGREED THAT:
Section 1. Payments. To fund the Washington County Jail's maintenance and operation
costs, the Municipality agrees to pay a per capita fee based on the population of the Municipality
as calculated by the US Census Bureau in their annual population estimates.
Section 2. Annual Review, The Washington County Judge shall request that the
Washington County Treasurer estimate the Washington County Jail shortfall amount by
September Vt of each year. The County Judge shall send notice to the Municipality of the
estimated shortfall amount and the population estimate of the Municipality by October V of each
year. All notices shall be in writing and shall be provided to the Mayor and Chief of Police' of
the Municipality.
Section 3. Fee Calculation. The projected shortfall in the County Jail budget shall be
divided by the sum of the populations of each Municipality in Washington County and the
population of the unincorporated portions of Washington County to determine the per capita fee.
Section 4. Agreement Due Date. Any Municipality that choses to participate in the per
capita fee payment in lieu of the daily rate fee shall provide a signed agreement to the
Washington County Judge by December 3 1 " of each year. Any Municipality that does not
provide a signed agreement to the County Judge by December 315t of each year shall pay the
daily rate as established by Ordinance of the Washington County Quorum Court.
' For a Municipality that does not have a Chief of Police, the notice shall on by sent to the Mayor of said
Municipality.
10/13/2021
Section 3. Pa ent Due Date. The Municipality shall pay the per capita fee amount by
February 1" of each year. Any Municipality that enters into this Agreement that fails to pay by
February 1" of each year shall be charged, retroactively, the daily rate as established by
Ordinance of the Washington County Quorum Court.
Section 4. R tification. If a Municipality fails to ratify this agreement, that Municipality
shall be charged the daily rate as established by Ordinance of the Washington County Quorum
Court.
Section 6. Duration. This Agreement shall become effective on January I" of each year
and shall end on December 31' of each year. This Agreement maybe renewed for an additional
year via a contract addendum with updated data and executed by the Municipality and
Washington County by December 3 1 " of each year.
Section 7. Non -a ra riation, Notwithstanding anything contained in this Agreement to
the contrary, if a County or City fails to appropriate funds for subsequent periods within the term
of this Agreement, the County or City shall not be obligated to make payment(s) beyond the
then -current fiscal appropriation period provided that once an appropriation is made, the County
or City is obligated to provide funds for that appropriation period.
Section 9. Ownersju
I and D' osition of Property. Washington County owns and will
continue to own all property used by the County Jail. The Municipality will have no legal
authority, right, or title to the facility that houses the County Jail or the personal property
contained therein.
THIS SPACE INTENTIONALLY LEFT BLANK
10/13/2021
Section 10. Per Capita .lail lee Amount. The per capita jail fee amount charged to the
Municipality for the fiscal year 2022, shall be as follows:
V19
City �J 2020 Population Per Capita
Estimates * I Amount
Washington County
40,497
32,941.60
Elkins
3,602
2,929.99
Elm Springs
1,896
1,542.27
Farmington
7,584
6,169.09
Fayetteville
93,949
76,421.40
Goshen
2,102
1,709.84
Greenland
1,213
986.70
Johnson
3,609
2,935.69
Lincoln
2,294
1,866.02
Prairie Grove
7,045
5,730.65
Springdale
75,083
61,075.14
Tontitown
4,301
3,498.58
West Fork
2,331
1,896.12
Winslow
365
296.90
TOTAL POPULATION 245,871 200,00.00
WASHINGTON COUNTY
IN WITNESS WHEREOF, the parties have executed this Agreement.
of
10/13/2021
County Judge Date
Date
DocuSign Envelope ID: 53A5A058-57D8478F-9BF7-985240BE3D92
Section 10, Per Capita Jail Fee Amount. The per capita jail fee amount charged to the
Municipality for the fiscal year 2022, shall be as follows:
CYty 2020 ApWadm PV Cats
EMUWes + 1 Ammalt
Washington County
40,497
32,941.60
Elkins
3,602
2,929.99
Elm Springs
1,896
1,542.27
Farmington
7,584
6,169.09
Fayetteville
93,949
76,421.40
Goshen
2,102
1,709.84
Greenland
1,213
986.70
Johnson
3,609
2,935.69
Lincoln
2,294
1,866.02
Prairie Grove
7,045
5,730.65
Springdale
75,083
61,075.14
Tontitown
4,301
3,498.58
West Fork
2,331
1,896.12
Winslow 365 296.90
TOTAL. POPULATION 245,871 200,00.00
wASHINGTON COUNTY
IN WETNESS WHEREOF, the parties have executed this Agremunt.
ow,Sfpi»d by:
Nov 10, 2021 1 1:32 PM CST
Date
Date
10/13/2021