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HomeMy WebLinkAbout276-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 276-21 File Number: 2021-0801 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO. 5: A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ. LLC IN THE AMOUNT OF $395.009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 19, 2018. the City Council approved a contract with Nelson Byrd Woltz, LLC, to provide landscape architecture services for the design of the Cultural Arts Corridor; and WHEREAS. change orders were previously approved to allow the landscape architect to proceed with Phase 2: Design Development, Construction Drawings. and Bidding Services, Phase 3: Construction Documentation, Bidding, and Negotiation; and Phase 4: Construction Administration; and WHEREAS, Change Order No. 5 will provide professional landscape architecture services for the completion of construction documentation, bidding and negotiation for the early package of the Upper Ramble as well as additional construction administration services for the Lower Ramble in the Cultural Arts Corridor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 5 to the contract with Nelson Byrd Woltz, LLC in an amount not to exceed S395,009.00 for professional landscape architecture services for the early package of the Upper Page 1 Printed on 1113121 Resolution: 276-21 File Number: 2021-0801 Ramble and additional construction administration services for the Lower Ramble in the Cultural Arts Corridor Bond Project. Section 2: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget adjustment. a copy of which is attached to this Resolution. PASSED and APPROVED on l 1/2/2021 Approv �: Attest: �� `,�ttttttttfi� ERKi .� ,;��',. • Gi Y Jam: 9J,G� _ ..50= VIL ioneld Jo a .Mayor Kara Paxton. City Clerk Treasurer �• . iGTON CO ,,�``�. 11411A►► Page 2 Printed on 1113121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0801 Agenda Date: 11/2/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.19 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO. 5: A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 19, 2018, the City Council approved a contract with Nelson Byrd Woltz, LLC, to provide landscape architecture services for the design of the Cultural Arts Corridor; and WHEREAS, change orders were previously approved to allow the landscape architect to proceed with Phase 2: Design Development, Construction Drawings, and Bidding Services; Phase 3: Construction Documentation, Bidding, and Negotiation; and Phase 4: Construction Administration; and WHEREAS, Change Order No. 5 will provide professional landscape architecture services for the completion of construction documentation, bidding and negotiation for the early package of the Upper Ramble as well as additional construction administration services for the Lower Ramble in the Cultural Arts Corridor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 5 to the contract with Nelson Byrd Woltz, LLC in an amount not to exceed $395,009.00 for professional landscape architecture services for the early package of the Upper Ramble and additional construction administration services for the Lower Ramble in the Cultural Arts Corridor Bond Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 111312021 Peter Nierengarten City of Fayetteville Staff Review Form 2021-0801 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item SUSTAINABILITY/RESILIENCE (631) Submitted By Submitted Date Division / Department Action Recommendation: 10/15/2021 Change Order to contract with Nelson Byrd Woltz to Provide Professional Landscape Architecture Services for Construction Documentation and Bidding and Negotiation for the early package of the Upper and additional Construction Administration for the Lower Ramble and Approval of a Budget Adjustment xxxx. xxx.xxxx-5860.02 Account Number XXXXX.7800 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Various Fund Arts Corridor Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 197,134.00 $ 197,134.00 $ 395,009.00 $ 197,875.00 $ V20210527 Purchase Order Number: 2019-00000741 Previous Ordinance or Resolution # 46-21; 234-20; 228-19; Change Order Number: Original Contract Number: 5 Comments: This item will be placed on a new Purchase Order Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: Change Order to contract with Nelson Byrd Woltz to Provide Professional Landscape Architecture Services for Construction Documentation and Bidding and Negotiation for the early package of the Upper and additional Construction Administration for the Lower Ramble and Approval of a Budget Adjustment RECOMMENDATION: Staff recommends approval of Change Order #5 to the contract with Nelson Byrd Woltz (NBW) Landscape Architects in the amount of $395,009 to provide professional landscape architecture services for the completion of Construction Documentation and Bidding and Negotiation for the early package of the Upper Ramble and additional Construction Administration for the Lower Ramble and Approval of a Budget Adjustment. BACKGROUND: The Ramble is a new 50-acre outdoor public corridor that will help to revitalize Fayetteville's downtown area and create a destination for residents and visitors. Linking the City's key cultural institutions —including the Walton Arts Center, TheatreSquared, Nadine Baum Studios, Fayetteville Public Library, and the University of Arkansas' Art and Design District —the corridor will showcase and celebrate local arts culture. It will also enhance civic space and serve as a catalyst for additional development and density in the downtown area, increasing bike trails and connections, and improving streets and walkability. This project is part of the Cultural Arts Corridor Bond package approved by Fayetteville voters in April 2019. Construction on the Lower Ramble in the Fay Jones Woods and along the southern portions of West Avenue and the Razorback Greenway began in September 2020 and will be completed in the Spring of 2022. Construction on replacement parking deck in the Upper Ramble is scheduled to begin in November 2021. The replacement parking deck must be complete prior to the start of substantial construction on the Civic Plaza portion of the Upper Ramble. An early package of the Upper Ramble that includes work along the Razorback Greenway, West Ave and Dickson Street has been developed to advance a portion of this work. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The scope of work and fees proposed in this change order with Nelson Byrd Woltz are for the Early Package design work of the Upper Ramble that includes the northern portion of West Ave (between Meadow St. and Dickson Street), Dickson Street (between the Railroad Tracks and School Ave) and the Razorback Greenway (between Center Street and Spring St). It does not include any portion of the future Civic Plaza space that is currently occupied by the West Ave Parking Lot. The following preliminary schedule has been developed by NBW for Scope Area B in the Upper Ramble: • Construction Documentation — 10 weeks — November 2021 — January 2022. This will include the development of technical documentation for construction, coordination of drawings with the full sub -consultant team, finalization of the materials palette for all landscape elements in coordination with the City, facilitation and review of construction specifications at 50% and 100% of construction drawings, meet and coordinate with the project Construction Manager as they provide cost estimates, on -going documentation of all necessary project materials for SITES certification. • Bidding and Negotiation — 8 weeks — February 2022 - March 2022. This will include coordination and information requests from contractors and sub -contractors and preparing necessary addendums as directed and requested by the City. • Audio Visual Design Development — November 2022. This work will define audio visual infrastructure needs and pricing for the Civic Space. • Dickson Street Schematic Design — 10 weeks — November 2021 — January 2022. This work will provide schematic level design for Dickson Street between West Ave and School Ave. Additionally, the scope of work includes additional construction administration from November 2021 — April 2022 for the completion of the Lower Ramble in Scope Area A. BUDGET/STAFF IMPACT: The maximum not -to -exceed amount authorized for this change order is: $395,009. Partial funding for this work will come from the remainder of the Walton Family Foundation Design Excellence Grant. The remainder of the funding will come from a combination of the Cultural Arts Corridor Bond, Transportation Bond and Water/Sewer Capital Improvement. Attachments: Appendix A — Scope of Work Budget Adjustment Nelson Byrd Woltz Landscape Architects Proposal for The Ramble - Early Package and Associated Services Fayetteville, Arkansas Professional Landscape Architecture Services: I. Area B Streetscapes (Early Package): Phase 3: Construction Documents - Bidding and Negotiation II. Area B Civic Space: Phase 2: Audio Visual: Design Development III. Dickson Street: Phase 1: Schematic Design IV. Area A: Phase 4: Construction Administration Additional Services October 13, 2021 310 East Market Street, Charlottesville, VA • T.434.984.1358 I F.434.984.4158 • www.nbwla.com Project Understanding There are two Primary Scope Areas and four Design Phases of the Cultural Arts Corridor (CAC). Primary Scope Areas: Scope Area A • The Fay Jones Woods • The Razorback Regional Greenway Improvements • Cultural Arts Corridor Streetscape Enhancements Scope Area B • West Avenue Civic Space • Streetscapes See Appendix B for Scope Area/Extents of Design. Design Phases: Phase 1 - Schematic Design Phase 2 - Design Development Phase 3 - Construction Documentation, Bidding & Negotiation Phase 4 - Construction Administration The following scope of work and fees are for design services for Areas A and B as outlined in Basic Services below. The Schematic Design, including its illustrative package and estimated construction cost served as the basis for inclusion in a bond referendum administered by the City of Fayetteville (CoF) to fund the proposed improvements. This bond referendum was passed by Fayetteville voters on April 9, 2019. Because of limited bond fund availability at this time, Construction Administration (CA) for Streetscapes and Construction Documents (CD), Bidding and Negotiation (BN) and Construction Administration (CA) for Civic Space scope are omitted from this scope discussion. We assume that these services would be provided as an amendment to the contract or as Additional Services. Basic Services The following proposal is intended to clearly describe the scope elements provided by NBW and those that will be provided by sub -consultants. As prime consultant, NBW will coordinate all sub -consultants and collect and submit design packages and billing directly to the City of Fayetteville. The team of sub -consultants includes the following: • Flintlock, LTD — Landscape Architect • Olsson Associates — Civil/Geotechnical/Structural Engineering Nelson Byrd Woltz Landscape Architects • Rico Associates — Specifications Writer • HSA Engineering — MEP Engineer • Hines Inc. — Irrigation consultant • Tillett Lighting — Lighting Design • Threshold — AV Consultant The sub -consultant team will assist with design services and documentation and with facilitating submittals to regulatory agencies. Their scopes specific to this proposal are outlined below. Scope Area The project scope areas are included in this proposal are as follows (please see Exhibit B, Scope Area, for further detail): • Area B Streetscapes (Early Package): Phase 3: Construction Documents — Bidding and Negotiation - Streetscape design for West Avenue and Dickson Street (West Avenue intersection to railroad crossing) - The Razorback Regional Greenway Improvements to Spring Street - Water and Sewer Replacement • Area B Civic Space: Phase 2: Audio Visual Design Development - Audio Visual Design Development documentation • Dickson Street: Phase 1: Schematic Design - Dickson streetscape improvements from West Avenue to School Avenue intersection • Area A: Phase 4: Construction Administration Additional Services - CA additional services for Landscape scope of work - CA additional services for Civil scope of work Nelson Byrd Woltz Landscape Architects (NBW) I. Area B Streetscapes (Early Package): Phase 3: Construction Documents 10 weeks (November - January 2022) Scope • Design strategies based upon feedback from the CoF and Design Development pricing exercise; including refining budget/phasing/implementation strategies. • Coordinate drawings with full sub -consultant team. • Engage with stakeholders and steering committee through web conferences as required. • Provide information and coordinate with the project Construction Manager as they produce Cost Estimate Nelson Byrd Woltz Landscape Architects page 3 of 14 • Lead the design team in preparation of the project for Sustainable Sites Initiative (SITES) certification. This will include an ongoing evaluation of the project design to ensure that it meets point targets and design aspirations. • Facilitate and review construction specifications to accompany 50% CDs and 100% CDs (by Rico Associates). • Meet with team and construction manager (CM) to review 50% CDs • The timing of this cost estimate will be scheduled in coordination w/ the design team and CoF. • Coordinate team submission of required permits and document review by City officials Deliverables • 50% Construction Documents (drawings and specifications) • 100% Construction Documents (drawings and specifications) I. Phase 3 Early Package Streetscapes: Bidding and Negotiation 8 weeks (February — March 2022) Scope • Respond to requests for information from contractor and subcontractors. • Coordinate responses to requests for information with sub -consultant team • Prepare and coordinate necessary addendums as directed and requested by the City. II. Area B Civic Space: Phase 2: Audio Visual Design Development 10 weeks (September — November 2021) Scope • NBW will work with the Client and AV sub -consultant to assist in defining the AV infrastructure needs and pricing for the Civic Space Deliverables • N/A III. Dickson Street: Phase 1: Schematic Design 10 weeks (November - January 2022) Scope • Coordinate with CoF and subconsultants on street, parking and sidewalk improvements on Dickson Street between West and School Avenue • Coordinate street and parallel parking alignment with West avenue intersection improvements • Implement Dickson Street paving and lighting standards Nelson Byrd Woltz Landscape Architects page 4 of 14 • Participate in meetings with CoF and stakeholders Deliverables • 100% Schematic Design IV. Phase 4 Construction Administration: Additional Services Scope • Provide continued CA services for extended phase duration (64 weeks to 78 weeks) due to permitting delays and other factors Assumptions • NBW assumes that all base materials including a current survey of the project site shall be provided by the client prior to start of work. Additional Services If any of the following Services are required due to circumstances beyond the Landscape Architect's control, the Landscape Architect shall notify the Client. No Additional Services will be performed until receipt of written authorization from the Client. If the Client deems that such Services are not required, the Client shall give prompt written notice to the Landscape Architect and the Landscape Architect shall have no obligation to provide such Services. Authorized Additional Services shall be paid for in accordance with the attached schedule of hourly rates. • Providing Services required because of changes to the Project Scope. • Providing Services in connection with a public hearing, administrative hearing, arbitration proceeding or legal proceeding to which the Landscape Architect is not a party. • Providing "project management" services to assist the Client in performing its obligations to other people or entities in connection with the Project. Flintlock - Local Landscape Architect I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Provide ongoing design review and critique of overall design • Support the team with logistical support, meeting space, and attend internal design meetings during NBW visits. • Attend and participate in bi-weekly team digital meetings (10), led by NBW • Attend and participate in bi-weekly OAC digital meetings (12), led by Nabholtz Nelson Byrd Woltz Landscape Architects page 5 of 14 • Attend and participate in meetings w/ the steering committee (2) and other local stakeholders as needed. • Attend and participate in necessary meetings that may arise during the construction document development (i.e. w/ material suppliers, city officials, project construction manager), not to exceed (6) • Work with NBW and Olsson to develop streetscape improvement plans per the below scope plan exhibit • Olsson to lead document production, with full drawing review (in .dwg format) by Flintlock Ltd at key milestones (50% and 100%) to ensure conformance with design intent, current landscape best practices, and constructability. • Spring St is excluded west of West Ave (outside the city ROW) from the scope I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Scope • Provide support to NBW in navigating the Bidding and Negotiation process with CoF. • Attend and participate in weekly team digital meetings (4), led by NBW • Attend and participate in bi-weekly OAC digital meetings (2), led by Nabholtz III. Dickson Street: Phase 1: Schematic Design Scope • Develop schematic level design of Dickson St between West Ave and Spring St, coordinated with COF Engineering and utilizing standard Dickson St construction details. Documented to 100% Schematic Design level. Olsson Associates - Civil, Soils, Surveying, Geo Technical, Structural I. Area B Streetscapes (Early Package): Phase 3: Construction Documents • Preliminary layout drawings to be provided by NBW. Olsson will finalize layout and grading with NBW coordination. Plans will be in Civil 3D AutoCAD format, latest edition. • Significant redesign of drawings provided by NBW or NBW's subconsultants shall be additional services and shall be billed at Olsson's standard hourly rate. • Olsson to approximately provide (1) preliminary Existing Conditions Plan, (1) Demolition Plans, (1) Grading Plan, (2) Street Plans, (2) Drainage plans, and standard civil detail sheets. • Standard civil detail sheets include standard City of Fayetteville details. Custom project details to be provided by Client or may be provided by Olsson as an additional service. • Grading plans shall include only plan view designs. Olsson excludes 3D proposed grade modeling, street profiling and street cross sections. • Franchise Utility Coordination: Olsson will coordinate potential relocations with the electric service provider, gas provider, and communications provider in the area. This assumes roughly 1.5 weeks of time for services, updates, coordination, etc. Nelson Byrd Woltz Landscape Architects page 6 of 14 • Drainage Design & Coordination: The fee provided includes preparation of a drainage report meeting requirements of the SITES and City of Fayetteville for this Scope Area. • SWPPP Permitting: The fee provided includes preparation and submission a Stormwater Pollution Prevention Plan (SWPPP) including design of erosion and sediment control plan which shall meet the requirements of the State NPDES Permit and local agency requirements and which shall include BMP's such as silt fence, construction entrances, sediment basins, etc. I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Scope • Per the Clients request, Olsson shall provide all Bidding and Construction Phase Services hourly in accordance with the hourly rate table. These services are assumed to include but are not limited to, review of shop drawings, construction meetings, review and responding to BFI's, construction site visits, punch lists, and record drawings. I. Area B Streetscapes (Early Package): Phase 3: Construction Documents: Water and Sewer Replacement Scope • Meet with the CoF to understand the project needs. • Consult with regulatory and governmental authorities having jurisdiction over the project. • Prepare construction drawings including engineering design and drafting (City of Fayetteville Standard Specifications for Design and Construction of Water lines and Sewer Lines, 2017 Edition, shall be used as basis of design and as construction specification). • Submit, on behalf of CoF, construction specifications, drawings and design criteria for approval to the Arkansas Department of Health (ADH) and other agencies, if required. The ADH review fee of $500 is included as a reimbursable expense. I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation: Water and Sewer Replacement Scope • Provide clarifications, including answering questions from potential bidders, during the bid phase through the CoF • Assist CoF with preparation of addenda II. Dickson Street: Schematic Design Scope • Provide SD services for the civil elements of the project located along Dickson Street from West to School Nelson Byrd Woltz Landscape Architects page 7 of 14 4. Phase 1 CA -Additional Services Scope • Provide continued field observation services in the following manner: - Water & Sewer Field Observations — Olsson will observe remaining construction of the water and sewer lines for the Cultural Arts project, which includes U1.04, U1.05, U1.06, and U2.01 thru U2.06. Olsson has included office documentation from field observations, and project closeout documentation. Olsson has based this proposal on the estimated remaining observations from November 1, 2021, to completion. - Structural Observations — Olsson will observe remaining structural construction items for the Cultural Arts project, which includes woods, street, and walls. Fees for structural observation are based on estimated number of hours agreed upon by NBW and City. If additional observation is requested beyond these hours, an additional amendment may be requested. • Provide continued construction observation and testing services in the following manner: - Fill Placement — Olsson will perform field density tests on structural fill placed within the footprint of proposed pavement areas, and in backfill placed within segments of utility trenches, retaining walls, and/or along segments of foundation walls. - Exterior Concrete — Field tests, including slump, air entrainment and temperature, will be performed on samples of concrete obtained from these structures. Cylinders will be cast from the concrete used in the construction of the structure for compressive strength testing. Exclusions • The following services are not included in this phase of work: - RPR concrete placement observation and quality control. This is separate from concrete materials testing that is being provided in testing scope above. - Preparation of periodic written observation reports other than water and sewer reports included above. - Civil observation of street improvements including curb, sidewalks, base placement, asphalt placement, driveways and storm drainage. Rico Associates - Specifications I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Coordinate and compile sub -consultant specification sections. Hines - Irrigation I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Water -Use & Infrastructure Planning Scope Nelson Byrd Woltz Landscape Architects page 8 of 14 • Attend as many design/coordination meetings (online conference calls/video conferences) with Owner &/or design team as needed throughout the scope of design. • Meet online with the Owner and design team to discuss the water source strategy for the project, outline water delivery to the site and discuss initial concepts for irrigation water distribution throughout the building, pumping and irrigation. • Obtain site landscape and infrastructure information for key areas of the development. • Obtain & review project design documents for development, landscape planting approaches and irrigation equipment preferences. • Site irrigation Water -use Plan will be developed to estimate annual water usage from potable water. • Water -use Plan drawing showing proposed potable water tap and meter locations, areas to be irrigated, preliminary mainline pipe routing, isolation valve locations, pipe and wiring sleeves under hardscapes, and controller locations with electrical power drop requirements. • Determine the anticipated irrigation approach for general areas of development, primary equipment recommendations, estimated peak demand and annual water usage for the site. Water Use & Infrastructure Planning Deliverables Information requests, notes, communications provided in the required format. Coordination of tap, meter, backflow and sleeve locations. Summary and charts of water -use demands annually, monthly, weekly, peak month daily & GPM. Irrigation Plan Design, Details and Specifications Scope • Prior to design, determine point -of -connection (POC) location, available pressure and size in coordination with the Civil or Mechanical Engineer, Landscape Architect, and Architect. • Water & cost saving strategies will be presented to achieve reduced water use by implementing weather -based irrigation controls with system performance & management features, efficient irrigation strategies and superior system design. • Based on coordination with the Owner & Design Team, Hines will review specification of the irrigation control system for the appropriate level of system monitoring & water conservation features commensurate with the project budget and long-term maintenance targets. • Coordinate mainline and wire routing, controller location and power • requirements with the LA, ME, and Architect as necessary. • Irrigation controller location, electrical power source location and water tap information (available pressure, meter requirements, etc.) will be documented. • Design will comply with applicable City or local equipment specification and design standards. • Coordinate with landscape architect to match soil profile, minimum soil depth requirements for on - structure planted areas. • Detailed irrigation design will include: sprinkler layout, mainline and lateral pipe routing & sizing, drip irrigation valves and diagrammatic routing of drip laterals and remote -control valve locations, backflow prevention and controller. Nelson Byrd Woltz Landscape Architects page 9 of 14 • Prepare irrigation details in required format. • Prepare irrigation specifications in CSI format. Irrigation Plan Design, Details and Specifications Deliverables • Two (2) 20-scale drawings of plans with details and specs. at 50% CD and at 100% CD. Plan Evaluation for SITES Certification Scope • Complete the EPA Water Budget Calculator for the project based on the landscape plans and the current irrigation approach. We will include that as an upload to gain the pertinent SITES points. • Review and differentiate project water needs by irrigation method using the final landscape planting plan and verify landscape square footages with client to ensure consistency between LA and Irrigation SITES submissions. • Complete and submit worksheet for `Water Efficient Landscape' on the SITES Online web portal. Plan Evaluation for SITES Certification Deliverables • Complete the EPA Water Budget Tool Calculator. Submit information and upload documentation on USGBC's SITES Online portal. Source, compile and upload latest product cut sheets demonstrating irrigation product efficiencies. I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Scope • Participate in a pre -tender conference call/video conference to answer Contractor questions and to provide clarification to bid documents as required. • Review RFIs and written questions; make comments, review and assist client in preparing Addendums to be released to bidders. HSA Engineering — MEP I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Prepare an "Early Package" CD document of the project in coordination w/NBW as the lead, including, but not limited to: - MEP plans and details - Power to Lighting — With control zones, load diagrams. Etc. as provided by lighting designer. - Specifications for applicable sections - Submissions: 50, 100% CD Sets • Participate in on site meetings, and online coordination meetings as needed I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Nelson Byrd Woltz Landscape Architects page 10 of 14 Scope • Assist in answering any RFIs or clarifications during the BN process as required. III. Dickson Street: Phase 1: Schematic Design Scope • Develop schematic level electrical plans and narrative. Tillett Lighting Design — Lighting Design I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Participate in design meetings via Go to Meeting, or similar, with the Owner, Landscape Architect and other Consultants. • Prepare final design and layouts of proposed lighting fixtures on background drawings as provided by the Landscape Architect or Electrical Engineer. We have allowed for a maximum of 2 submission sets during CDs, at 50% and 100% complete. LTLDA will provide lighting layouts as AutoCAD layers to the Landscape Architect/Electrical Engineer for their use in producing contract documents. • Please Note: Once 100% complete Bid Documents have been issued, any subsequent revisions to the layouts will be reviewed and redlined with revisions to be completed by the Landscape Architect; or by LTLDA as an Additional Service. • Prepare a final fixture schedules listing fixture types included in the lighting design, including manufacturer's names and designations. Fixture schedules will be submitted as documents to be included in the project manual. • Provide final lighting fixture cuts or other descriptive material describing equipment that is part of the lighting design. Fixture cut sheets will be submitted as documents to be included in the project manual. • Provide light fixture specifications, in CSI Format, for inclusion in the contract documents to be prepared by the Electrical Engineer/Landscape Architect ("Contract Documents"). • Assistance with coordination of lighting design with landscape, structural, electrical and design. • We will provide a control zone diagram and schedule as required to explain control intent to the Electrical Engineer. Control system to be designed and specified by Others. (All electrical circuiting and power distribution to be designed and specified by electrical engineer; all control equipment to be verified, specified, and coordinated by electrical engineer.) III. Dickson Street: Phase 1: Schematic Design Scope • Review the city standard for Dickson Street lighting and site conditions along Dickson Street to ensure the lighting design is in accordance with the municipal ordinance. • Participate in design meetings via Go to Meeting, with the Landscape Architect and other Consultants. Nelson Byrd Woltz Landscape Architects page 11 of 14 • Prepare a preliminary lighting plan overlaid on the site plan as furnished by the Landscape Architect. • Provide diagrams along with fixture cuts to describe the lighting concept. • Prepare preliminary lighting plan keyed to schematic fixture schedule and preliminary fixture cut selections suitable for budget pricing. Threshold - Audio Visual Systems II. Area B Civic Space: Audio Visual: Phase 2: Design Development Scope • Attend an initial remote meeting with NBW, Peter Nierengarten and event organizers in November 2021 to discuss the desired AV systems performance and functional/operational considerations that will inform the rough order -of -magnitude estimate. The initial meeting will be followed by targeted conversations with the programming, technical, and steering committees as needed, up to a maximum of 4 virtual meetings with these Client organizations. • Participate in up to 3 design team coordination meetings with NBW, MEP and Lighting team. • Based on the committee conversations, produce diagrams that locate connection panels for components of user -supplied portable equipment. Requirements for Audio and Video cable as well as isolated -ground power for AV systems will be defined in these documents. Locations for company switches and temporary AV rack locations will also be defined. • Prepare an AV Systems Functional Description at the end of this phase (coterminous with the end of the project's Design Development phase) summarizing project requirements and the systems required to meet them. This document will include an order -of -magnitude cost estimate for the AV systems. Electrical power required for AV systems will be indicated on the Design Development documents prepared by the Electrical Engineer. Our report will be issued with the 100% Design Documentation set. Nelson Byrd Woltz Landscape Architects page 12 of 14 Fee Summary Fayetteville Cultural Arts Corridor I. Phase 3 Early Package Streetscapes: CD - BN 10/13/2021 Construction Documents Bidding and Negotiation NBW Design Fees 25,998 NBW Design Fees SITES documentation 1,000 SITES documentation NBW Expenses 500 NBW Expenses $27,498 Other Design Costs Other Design Costs Sub Consultant Fees 159,950 Sub Consultant Fees Sub Consultant Contingency 0 Sub Consultant Contingency $159,950 Water/Sewer Design Costs Water/Sewer Design Costs Sub Consultant Fees 38,850 Sub Consultant Fees $38,850 CD Total $226,298 BN Total Fayetteville Cultural Arts Corridor 10/13/2021 II. Dickson Street: SD III. Phase 2 Civic Space AV: DD NBW Design Fees 4,684 NBW Design Fees SITES documentation 0 SITES documentation NBW Expenses 0 NBW Expenses $4,684 Other Design Costs Other Design Costs Sub Consultant Fees 23,680 Sub Consultant Fees Sub Consultant Contingency 0 Sub Consultant Contingency $23,680 CD Total $28,364 BN Total 4,603 0 0 $4,603 12,050 0 $12,050 4200, $4,200 $20, 853 IV. Phase 1 Area A CA AS 820 NBW Design Fees 33,442 0 SITES documentation 0 0 NBW Expenses 0 $820 $33,442 Other Design Costs 16,400 Sub Consultant Fees 68,833 0 Sub Consultant Contingency 0 $16,400 $68,833 $17,220 CA Total $102,274 Fee Summary I. Phase 3 Early Package Streetscapes: CD - BN Construction Documents $226,298 Bidding and Negotiation $20,853 It. Dickson Street: SD $28,364 III. Phase 2 Civic Space AV: DID $17,220 IV. Phase 1 Area A CA AS $102,274 $395,009 The figures above represent fixed fee amounts for the phases and scope as described. Fee disbursement will be according to percentage work complete as reported by NBW every month, and will include sub -consultant fees, mark-up, and Reimbursable Expenses. NBW fees include 5% mark-up on expenses and sub -consultant fees. Nelson Byrd Woltz Landscape Architects page 13 of 14 2019 Schedule of Hourly Rates Nelson Byrd Woltz Landscape Architects Principal $350 Associate Principal $250 Senior Associate $200 Associate II $180 Associate 1 $160 Designer III $140 Conservation Biologist $140 Restoration Ecologist $140 Communications Director $140 Designer 11 $130 Designer 1 $120 Historian $120 Graphic Designer $120 Technical $100 Fees for professional services are calculated using the hourly rates listed above. Rates are subject to change annually. Nelson Byrd Woltz Landscape Architects page 14 of 14 a 0 20' 40' 80' N I I , , , 9"r I City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 SUSTAINABILITY/RESILIENCE (631) 2021 Requestor: Peter Nierengarten BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Change Order to contract with Nelson Byrd Woltz to Provide Professional Landscape Architecture Services for Construction Documentation, Bidding and Negotiation, for the early package of the Upper for the amount of $395,009 and Approval of a Budget Adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0801 KeA/ �YvSpv' r 1011512021 3:28 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL - - v.2021 1011 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2230.631.8006-5860.02 10,928 - 31708 7800 EX Capital Prof Svcs - Engineering/Architectu 4602.860.7800-5860.02 28,364 - 46020 7800 EX Capital Prof Svcs - Engineering/Architectu 4608.860.7800-5860.02 312,667 - 46080 7800 EX Capital Prof Svcs - Engineering/Architectu 5400.860.5600-5860.02 43,050 - 11011 2019.7800 EX Capital Prof Svcs - Engineering/Architectu 2230.631.8006-5314.00 (10,928) - 31708 1701 EX Professional Services 4602.860.7999-5899.00 (28,364) - 46020 7999 EX Unallocated - Budget 4608.860.7800-5860.02 (197,134) - 46080 7800 EX Capital Prof Svcs - Engineering/Architectu 4608.860.7800-5805.00 (22,000) 46080 7800 EX Land - Acquisition 4608.860.7800-5809.00 (13,721) 46080 7800 EX Improvements - Street 4608.860.7800-5810.00 (12,000) 46080 7800 EX Easements 4608.860.7999-5899.00 (67,812) - 46080 7999 EX Unallocated - Budget 5400.860.5700-5815.00 (43,050) - 11011 2019.7800 EX Improvements - Sewer H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0801 BA CAC CO Nelson Byrd Woltz.xlsm 1 of 1