HomeMy WebLinkAbout272-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 272-21
File Number: 2021-0816
2021 BULLETPROOF VEST PARTNERSHIP PROGRAM:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD
FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF
$1 1.999.70 FOR THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW
OFFICERS FOR FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby authorizes acceptance of
a matching grant award from the 2021 Bulletproof Vest Partnership Grant Program in the amount of
$1 1.999.70 for the replacement of body armor vests and outfitting new officers for Fayetteville police
officers.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on l l/2/2021
A
Lioneld Jprd$, Mayor
Page 1
Attest: `ss%0VRK
p'F'9
G
FAYE7—T clVILLE
Kara Paxton, City Clerk Treasurer,!•'.'f
11 Printed on 11/3J21f)1111��`````
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0816
Agenda Date: 11/2/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.15
2021 BULLETPROOF VEST PARTNERSHIP PROGRAM:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD FROM THE
2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $11,999.70 FOR
THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW OFFICERS FOR
FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a
matching grant award from the 2021 Bulletproof Vest Partnership Grant Program in the amount of $11,999.70
for the replacement of body armor vests and outfitting new officers for Fayetteville police officers.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 111312021
City of Fayetteville Staff Review Form
2021-0816
Legistar File ID
11/2/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
b
Mike Reynolds 10/18/2021
Submitted By
Submitted Date
Action Recommendation:
POLICE (200)
Division / Department
Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest Partnership (BVP) Grant
Program and budget adjustment in the amount of $11,999.70 for the scheduled replacement of expiring body
armor vests of current officers and outfitting new officers. Matching funds in the amount of $11,999.70 are
budgeted within the Police Ballistic Protection (#13011-1) project of the Capital Improvements Program.
Budget Impact:
1010.200.2920-5210.00 General
Account Number
Fund
37042-2021 Bulletproof Vest Partnership - 2021
Project Number Project Title
Budgeted Item? No Current Budget $ -
Funds Obligated $
Current Balance
Does item have a cost? No Item Cost $ J
Budget Adjustment Attached? Yes Budget Adjustment $ 12,000.00
Remaining Budget
Purchase Order Number: Previous Ordinance or Resolution # V20210527
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 2, 2021
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: October 15, 2021
CITY COUNCIL MEMO
SUBJECT: 2021 Bulletproof Vest Partnership Grant Program Award
RECOMMENDATION:
Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest
Partnership (BVP) Grant Program and budget adjustment in the amount of $11,999.70 for the
scheduled replacement of expiring body armor vests of current officers and outfitting new
officers with body armor. Matching funds in the amount of $11,999.70 are budgeted within the
Police Ballistic Protection (#13011-1) project of the Capital Improvements Program.
BACKGROUND:
The BVP, created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique
U.S. Department of Justice initiative designed to provide a critical resource to state and local
law enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in
excess of $200,000 for the purchase of body armor vests through this partnership. The BVP
program provides a vital component to the continuing health, welfare, and safety of our police
officers. Each body armor vest has a guaranteed life of five years. All state-of-the-art body
armor is custom made to the exact specifications of the wearer. This ensures all officers have a
maximum required level of protection.
DISCUSSION:
The anticipated cost to replace expiring body armor vests and outfit new officers is
projected to be $23,999.40. This grant funding by BVP will provide total reimbursement of
$11,999.70 of the City's expenses for the purchase of new body armor vests. The Police
Department has planned for this grant matching requirement as evidenced by budgeted funds in
the Capital Improvements Program's Police Ballistic Protection (#13011-1) project.
BUDGET/STAFF IMPACT:
The City must match $11,999.70 of the total projected cost of $23,999.40. Currently,
matching funds are budgeted in the Capital Improvements Program's Police Ballistic Protection
(#13011-1) project. There is no staffing impact related to this grant award.
Attachments:
Budget Adjustment
Grant Award Notice
BVP Award Status Summary Sheet
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) 2 Errors
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2021
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establishing revenue and expense accounts for the 2021 Bulletproof Vest Partnership in the amount of $24,000
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
11/2/2021
2021-0816
Date
TOTAL 12,000 12,000 v.20211011
Increase / (Decrease) Project.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.200.2920-4309.01 - _12,000 37042 2021 RE Federal Grants - Operational
1010.200.2920-5210.00 12,000 37042 2021 EX Minor Equipment
H:\Willie\Bullet proof vests\2021 BVP Grant\Revised Award\BA - 2021 BVP Grant Revised 1 of 1
APPLICATION DETAILS
APPLICATION PROFILE
Participant FAYETTEVILLE CITY
Fiscal Year 2021
Number of Agencies Applied 0
Total Number of Officers for
Application 131
Number of Officers on
Approved Applications 131
APPLICATION PROFILE
Fiscal Year 2021
Vest Replacement Cycle
0 5
Number of Officers 131
Number of
Stolen or 1
Number of
Damaged
Emergency
Replacement
Needs 0
Number of
Officer 13
Turnover
APPLICATION DETAILS
NIJ#
AXBIIIA
Grand
Totals
Quantity Unit Extended Tax Shipping
Price Cost and Handling
30 $799.98 $23,999.40 $0.00
30
$23,999.40 $0.00
Total Cost
$23,999.40
$23,999.40
AWARD SUMMARY FOR FY2021 REGULAR SOLICITATION
Eligible Date
Funds Type Award Status
Amount Approved
Regular PP
Fund $23,999.40 $11,999.70 10/18/21 Approved by
BVP
Grand
Totals:
RETURN
$23,999.40 $11,999.70
Newman, Willie
From: BVP Email Account <ojp@public.govdelivery.com>
Sent: Thursday, October 14, 2021 9:24 AM
To: Newman, Willie
Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Award Announcement
CAUTION' This email originated from outside of the City of Fayetteville. ❑o not click links or open attachments unless you recognize
the sender and know the content is safe.
Dear BVP applicant,
The Bureau of Justice Assistance (BJA) is pleased to inform you that your jurisdiction will receive an
award under the Fiscal Year (FY) 2021 Patrick Leahy Bulletproof Vest Partnership (BVP) solicitation.
These funds have been posted to your account in the BVP System. A complete list of FY 2021 BVP awards
is available at: https://www.oip.gov/progain/bullgVroof- West-partnership/overview,
Important: Jurisdictions must be registered in the SAM system (https://www.sain.gov/SAM/) in
order to be paid for any 2021 BVP funds. Please ensure the banking information in SAM is up to
date. For more information about renewing and updating your existing SAM registration, or
registering in SAM as a new entity, please visit htt s:/lsam. ov/content/status-tracker. The SAM
Helpdesk can be reached at 866- 606-8220.
The FY 2021 award may be used for National Institute of Justice (NIJ) compliant armored vests which were
ordered after April 1, 2021. The deadline to request payments from the FY 2021 award is August 31, 2023, or
until all available funds have been requested. Awards will not be extended past that date, and any unused
funds will be forfeited.
Please see the following websites for a list of NIJ compliant vests: https://cjtec.orglcoin . Hance- testing-
program/compliant-product-lists/
As a reminder, all jurisdictions that applied for FY 2021 BVP funding certified that a mandatory wear policy
was in place for their jurisdiction. BJA will be conducting reviews of the mandatory wear policies as funds are
requested from the BVP System. For more information on the BVP mandatory wear policy, please see the
BVP Frequently Asked Questions document:
https://www.oip.gov/sites/Wfiles/xyckuli241/fileshnedialdocument/FAOsBVPMaiidatoaWearPoli cy_O.pdf
Finally, please visit the following page for checklists and guides for each step of the BVP process:
htt s://www.o" oy/ ro am/bullet roof -vest- ggnershi 1 ro aln-resources
For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help
Desk at vests@usdoi.gov or 1-877-758-3787.
Thank you
BVP Program Support Team
Bureau of Justice Assistance
This email was sent to wnewman@ci.fayetteville.ar.us using GovDelivery Communications Cloud on behalf of: Department of
Justice - Washington, DC
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2021
Requestor: W. Newman
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establishing revenue and expense accounts for the 2021 Bulletproof Vest Partnership in the amount of $12,000.
(Matching funds are budgeted in project 13011.1.)
COUNCIL DATE
LEGISTAR FILE ID#
11/2/2021
2021-0816
Hail 31ar1
1012612021 2:21 PM
RESOLUTION/ORDINANCE
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 11/2/2021
CHKD/POSTED:
TOTAL
Account Number
12,000 12,000
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.2021101 1
Account Name
1010.200.2920-4309.01
- 12,000
37042 2021 RE
Federal Grants - Operational
1010.200.2920-5210.00
12,000 -
37042 2021 EX
Minor Equipment
H:\Budget Adjustments\2021_Budget\City
Council\11-02-2021\2021-0816 BA Police Bulletproof Vest award.xlsm 1 of 1
Mike Reynolds
City of Fayetteville Staff Review Form
2021-0816
Legistar File ID
11/2/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/18/2021
POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest Partnership (BVP) Grant
Program and budget adjustment in the amount of $23,999.40 for the scheduled replacement of expiring body
armor vests of current officers and outfitting new officers. Matching funds in the amount of $23,999.40 are
budgeted within the Police Ballistic Protection (#13011-1) project of the Capital Improvements Program.
1010.200.2920-5210.00
Account Number
37042-2021
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Budget Impact:
General
Fund
Bulletproof Vest Partnership - 2021
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 24,000.00
i
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 2, 2021
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: October 15, 2021
CITY COUNCIL MEMO
SUBJECT: 2021 Bulletproof Vest Partnership Grant Program Award
RECOMMENDATION:
Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest
Partnership (BVP) Grant Program and budget adjustment in the amount of $23,999.40 for the
scheduled replacement of expiring body armor vests of current officers and outfitting new
officers with body armor. Matching funds in the amount of $23,999.40 are budgeted within the
Police Ballistic Protection (#13011-1) project of the Capital Improvements Program.
BACKGROUND:
The BVP, created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique
U.S. Department of Justice initiative designed to provide a critical resource to state and local
law enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in
excess of $200,000 for the purchase of body armor vests through this partnership. The BVP
program provides a vital component to the continuing health, welfare, and safety of our police
officers. Each body armor vest has a guaranteed life of five years. All state-of-the-art body
armor is custom made to the exact specifications of the wearer. This ensures all officers have a
maximum required level of protection.
DISCUSSION:
The anticipated cost to replace expiring body armor vests and outfit new officers is
projected to be $47,998.80. This grant funding by BVP will provide total reimbursement of
$23,999.40 of the City's expenses for the purchase of new body armor vests. The Police
Department has planned for this grant matching requirement as evidenced by budgeted funds in
the Capital Improvements Program's Police Ballistic Protection (#13011-1) project.
BUDGET/STAFF IMPACT:
The City must match $23,999.40 of the total projected cost of $47,998.80. Currently,
matching funds are budgeted in the Capital Improvements Program's Police Ballistic Protection
(#13011-1) project. There is no staffing impact related to this grant award.
Attachments:
Budget Adjustment
Grant Award Notice
BVP Award Status Summary Sheet
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Tannehill, Tonyia
From: BVP Email Account <ojp@public.govdelivery.com>
Sent: Thursday, October 14, 2021 9:24 AM
To: Tannehill, Tonyia
Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Award Announcement
CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize
the sender and know the content is safe.
Dear BVP applicant,
The Bureau of Justice Assistance (BJA) is pleased to inform you that your jurisdiction will receive an
award under the Fiscal Year (FY) 2021 Patrick Leahy Bulletproof Vest Partnership (BVP) solicitation.
These funds have been posted to your account in the BVP System. A complete list of FY 2021 BVP awards
is available at: https://www.oip.gov/pro�),,raiiifbulletproof- vest-partnership/overview-
Important: Jurisdictions must be registered in the SAM system (hops://www.samigov/SAMI) in
order to be paid for any 2021 BVP funds. Please ensure the banking information in SAM is up to
date. For more information about renewing and updating your existing SAM registration, or
registering in SAM as a new entity, please visit https://sam.p-ov/content/status-trackei-. The SAM
Helpdesk can be reached at 866- 606-8220.
The FY 2021 award may be used for National Institute of Justice (NIJ) compliant armored vests which were
ordered after April 1, 2021. The deadline to request payments from the FY 2021 award is August 31, 2023, or
until all available funds have been requested. Awards will not be extended past that date, and any unused
funds will be forfeited.
Please see the following websites for a list of NIJ compliant vests: htt s://citee.or compliance- test
program/compliant-product-lists/
As a reminder, all jurisdictions that applied for FY 2021 BVP funding certified that a mandatory wear policy
was in place for their jurisdiction. BJA will be conducting reviews of the mandatory wear policies as funds are
requested from the BVP System. For more information on the BVP mandatory wear policy, please see the
BVP Frequently Asked Questions document:
https://www.oip.gov/siteVfiles/x ckuh241/files/media/doeumentT,A sBVPMandator N arPoli cy O.pdf
Finally, please visit the following page for checklists and guides for each step of the BVP process:
htt s://www.o' ovl ra am/bullet roof -vest- ,,u-tnershi / ro aln-resources
For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help
Desk at vests a,usdoigov or 1-877-758-3787.
Thank you
BVP Program Support Team
Bureau of
This email was sent to ttannehill@fayetteville-ar.gov using GovDelivery Communications Cloud on behalf of: Department of
Justice • Washington, DC
10/14/2021
Jurisdiction's Handbook
APPLICATION DETAILS
APPLICATION PROFILE
Participant FAYETTEVILLE CITY
Fiscal Year 2021
Number of Agencies Applied 0
Total Number of Officers for
131
Application
Number of Officers on
131
Approved Applications
APPLICATION PROFILE
Fiscal Year 2021
Vest Replacement Cycle
0 5
Number of Officers 131
Number of
Stolen or 1
Number of
Damaged
Emergency
Replacement
Needs 0
Number of
Officer 13
Turnover
APPLICATION DETAILS
https:Hgrants.ojp.usdoj.gov/bvp/vests/roles/jurisdiction/history/app_detalls.jsp?LEA ID=42072003&applYear-2021&applName=2021+Regular+Fund&... 1/2
NIJ#
AXBIIIA
Grand
Totals
Jurisdiction's Handbook
Quantity Unit Extended Tax Shipping
Price Cost and Handling
30 $799.98 $23,999.40 $0.00
30
$23,999.40 $0.00
Total Cost
$23,999.40
$23,999.40
AWARD SUMMARY FOR FY2021 REGULAR FUND
Funds Type Eligible Amount Award Date Approved Status
Regular Fund $23,999.40 Processing
Grand Totals: $23,999.40
RETURN
https://grants.ojp.usdoj.gov/bvp/vests/roles/jurisdiction/history/app_details.jsp?LEA_ID=42072003&applYear=2021 &applName=2021+Regular+Fund&... 2/2
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 POLICE (200)
2021
Requestor: T. Tannehill
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Establishing revenue and expense accounts for the 2021 Bulletproof Vest Partnership in the amount of $24,000.
COUNCIL DATE
LEGISTAR FILE ID#
11/2/2021
2021-816
1011512021 10:18 AM
RESOLUTION/ORDINANCE
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 11/2/2021
CHKD/POSTED:
TOTAL
Account Number
24,000 24,000
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20211011
Account Name
1010.200.2920-4309.01
- 24,000
37042 2021 RE
Federal Grants - Operational
1010.200.2920-5210.00
24,000 -
37042 2021 EX
Minor Equipment
H:\Budget Adjustments\2021_Budget\City
Council\11-02-2021\2021-0816 BA Police Bulletproof Vest award.xlsm 1 of 1