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2021-11-02 - Agendas - Archive
Council Member Sonia Harvey Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting November 2, 2021 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A meeting of the Fayetteville City Council was held on November 2, 2021 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports, and Discussion Items: Agenda Additions: A. Consent: 1. Approval of the October 19, 2021 City Council Meeting Minutes. APPROVED 2. 2021-0730 Midland Industrial Services, LLC: A resolution to approve a change order to the contract with Midland Industrial Services, LLC for additional services on the Noland Water Resource Recovery Facility Electrical Upgrade Project in the amount of $1,920.44. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.259-21. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov 3. 2021-0787 Budget Adjustment for Water Purchases: A resolution to approve a budget adjustment in the amount of $1,000,000.00 for the purchased water account due to increased water usage. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.260-21. 4. 2021-0807 Environmental Consulting Operations, Inc.: A resolution to approve Amendment No. 8 to the contract with Environmental Consulting Operations, Inc. in the amount of $65,500.00 for Wetlands Mitigation Site Monitoring and Management in 2022. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.261-21. 5. 2021-0810 Washington Water Authority: A resolution to approve an agreement with Washington Water Authority to provide customer usage information. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.262-21. 6. 2021-0812 Bid #21-64 Bertrem Products, Inc.: A resolution to award Bid #21-64 and authorize the purchase of a water pump for the Noland Water Resource Recovery Facility from Bertrem Products, Inc. in the amount of $38,528.45 plus applicable taxes. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.263-21. 7. 2021-0826 Pinnacle Ozone Solutions, LLC: A resolution to approve a one year renewal of the Ozone Equipment Service Contract with Pinnacle Ozone Solutions, LLC in an amount not to exceed $24,920.00 for the ozone disinfection system at the Noland Water Resource Recovery Facility. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.264-21. 8. 2021-0772 Bid #21-36 Aracrebs II, LLC d/b/a Elite Building Solutions: A resolution to award Bid #21- 36 and authorize a one year contract with Aracrebs II, LLC d/b/a Elite Building Solutions for HVAC services on an on -call basis with automatic renewals for up to four additional years. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 265-21. 9. 2021-0773 Bid # 21-72 Comfort Systems USA (Arkansas): A resolution to award Bid No. 21-72 and authorize a contract with comfort systems USA (Arkansas), Inc. for plumbing services on an on - call basis for a term of one year with automatic renewals for up to four additional one year terms. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 266-21. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov 10. 2021-0792 2021 Arkansas Department of Environmental Quality Grant: A resolution to authorize acceptance of a 2021 Arkansas Department of Environmental Quality Grant through the Boston Mountain Solid Waste District in the amount of $8,000.00 for the purchase of recycling dollies, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.267-21. 11. 2021-0795 Arkansas Department of Transportation: A resolution to approve a budget adjustment in the amount of $31,575.16. Recognizing revenue from Walk on Properties, LLC, and to authorize a payment to the Arkansas Department of Transportation in the amount of $31,575.16 for construction of a 400 foot section of the Shiloh Trail. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.268-21. 12. 2021-0797 Additional MOLL Fuel Request: A resolution to approve a budget adjustment in the amount of $60,000.00 for the purchase of additional 100LL fuel through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.269-21. 13. 2021-0799 2021 Justice Assistance Grant: A resolution to authorize acceptance of a 2021 Justice Assistance Grant in the total amount of $54,909.00. which will be used to purchase law enforcement training and equipment for the Fayetteville Police Department and the Washington County Sheriff's Office, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 270-21. 14. 2021-0815 2022 Jail Services Fee Agreement: A resolution to approve the Per Capita Jail Fee Agreement with Washington County for jail services in 2022 in the amount of $76,421.40. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 271-21. 15. 2021-0816 2021 Bulletproof Vest Partnership Program: A resolution to authorize acceptance of a matching grant award from the 2021 Bulletproof Vest Partnership Program in the amount of $11,999.70 for the replacement of body armor vests and outfitting new officers for Fayetteville Police Officers, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 272-21. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov 16. 2021-0809 Fleet Office Expansion Project: A resolution to approve a budget adjustment reappropriating funds in the amount of $10,000.00 from the Fleet Shop Expansion Project to the Fleet Office Expansion Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.273-21. 17. 2021-0811 Additional Fleet Fuel Purchase: A resolution to approve a budget adjustment in the amount of $117,000.00 for the purchase of additional fleet fuel through the end of 2021. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.274-21. 18. 2021-0814 Tips Cooperative Purchasing Contract: A resolution to authorize the purchase of video security networking equipment, software, and services from authorized resellers, pursuant to a TIPS Cooperative Purchasing Contract, on an as needed basis through July 31, 2024 and any future renewal periods. PASSED AND SHALL BE RECORDED AS RESOLUTION NO.275-21. 19. 2021-0801 Nelson Byrd Woltz, LLC Change Order No. 5: A resolution to approve Change Order No. 5 to the contract with Nelson Byrd Woltz, LLC in the amount of $395,009.00 to provide Professional Landscape Architecture Services for the early package of the Upper Ramble and additional construction administration services for the Lower Ramble in the Cultural Arts Corridor Bond Project, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 276-21. B. Unfinished Business: 1. 2021-0760 RZN-2021-065 (481 s. Happy Hollow Rd./Fulton): An ordinance to rezone that property described in rezoning petition RZN 21-065 located at 481 South Happy Hollow Road for approximately .51 acres from RSF-4, Residential Single Family, 4 units per acre to RSF-18, Residential Single Family, 18 units per acre. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6499. C. New Business: 1. 2021-0802 RZN-2021-070 (796 N. 54th Ave./Pbs Properties): An ordinance to rezone that property described in rezoning petition RZN 21-070 located at 796 North 54th Avenue for approximately 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov 1.01 acres from R-A, residential agricultural and RSF-4, residential single family, 4 units per acre to RMF-6, residential Multi -Family, 6 units per acre. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6500. 2. 2021-0813 RZN-2021-072 (3220 W. Old Farmington Rd./Stricklin): An ordinance to rezone that property described in rezoning petition RZN 21-072 located at 3220 West Old Farmington Road for approximately 20.40 acres from R-A, Residential Agricultural and RSF-4, Residential Single Family, 4 units per acre to RSF-8, Residential Single Family, 8 units per acre. THIS ORDINANCE WAS LEFT ON A FIRST READING. 3. 2021-0804 RZN-2021-071 (710 S. College Ave./Cedarwood Group: An ordinance to rezone that property described in rezoning petition RZN 21-071 located at 710 south college avenue for approximately 0.31 acres from NC, Neighborhood Conservation to DG, Downtown General. PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6501. 4. 2021-0805 Amend §34.23 Purchases And Contracts Not In Excess Of $20,000.00: An ordinance to amend §34.23 Purchases and Contracts Not in Excess of $20,000.00 to increase the competitive bidding threshold for goods and services to $35,000.00 and to enact §34.24 Contracts for Public Improvements Not In Excess of $50,000.00. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6502. 5. 2021-0828 Amend §118.01 Applicability And §163.18 Short -Term Rentals:): An ordinance to amend § 118.01 Applicability of the Fayetteville City Code and § 163.18 Short -Term Rentals of the Unified Development Code to extend the Short -Term Rental start-up period from six months to nine months. THIS ORDINANCE WAS LEFT ON A FIRST READING. 6. 2021-0836 Ward Two, Position Two Vacancy: A resolution to call a Special Election to fill a vacancy of the City Council Member for Ward 2, Position 2 of the City of Fayetteville. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 277-21 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov D. City Council Tour: Date: November 1st, 2021 Time: 4:30-5:00 PM Address: 481 S. Happy Hollow Rd. Parking: Parking is available on -street along East 5th Street. Request: Rezone from RSF-4 to RSF-18 Announcements: City Council Agenda Session Presentations: City Council Tour: Adjournment: 7:55 PM 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayefteville-ar.gov Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item: * Roll Call Motion: Motioned by: Seconded by: Ward 3 Position 2 Present Ward 4 Position 1 Present Ward 4 Position 2 Present Ward 1 Position 1 Present Ward 1 Position 2 Absent for Vote Ward 2 Position 1 Present Ward 2 Position 2 Position Vacant Ward 3 Position 1 Present Mayor Present Status: Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional Council Member Jones arrived to the meeting Information* a few minutes after Unfinished Business had begun. (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 0-0 Enter Another Item Yes No Counts ^ Yes Count 0 No Count 0 Absent Count 1 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item: * Consent Agenda Motion: Approve Motioned by: Bunch Seconded by: Harvey Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Absent for Vote Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: * Resolution 259-21 through 276-21 (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 6-0 Enter Another Item Yes No Counts Yes Count 6 No Count 0 Absent Count 1 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* B.1 RZN-2021-065 (481 S. Happy Hollow Rd./Fulton): 2021-0760 Motion: Suspend the Rules go & to the 2nd Reading Motioned by: Hertzberg Seconded by: Harvey Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Absent for Vote Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 6-0 Enter Another Item Yes No Counts ^ Yes Count 6 No Count 0 Absent Count 1 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* B.1 RZN-2021-065 (481 S. Happy Hollow Rd./Fulton): 2021-0760 Motion: Suspend the Rules & go to the 3rd Reading Motioned by: Kinion Seconded by: Hertzberg Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* B.1 RZN-2021-065 (481 S. Happy Hollow Rd./Fulton): 2021-0760 Motion: Approve Motioned by: Seconded by: Ward 3 Position 2 Yes Ward 4 Position 1 No Ward 4 Position 2 Yes Ward 1 Position 1 No Ward 1 Position 2 No Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Failed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 4-3 Enter Another Item Yes No Counts ^ Yes Count 4 No Count 3 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* B.1 RZN-2021-065 (481 S. Happy Hollow Rd./Fulton): 2021-0760 Motion: Reconsider Motioned by: Kinion Seconded by: Hertzberg Ward 3 Position 2 Yes Ward 4 Position 1 No Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional To reconsider the Final Approval vote for this Information* Ordinance. Initially the Final Approval had failed. (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 6-1 Enter Another Item Yes No Counts Yes Count 6 No Count 1 Absent Count Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* B.1 RZN-2021-065 (481 S. Happy Hollow Rd./Fulton): 2021-0760 Motion: Approve Motioned by: Seconded by: Ward 3 Position 2 Yes Ward 4 Position 1 No Ward 4 Position 2 Yes Ward 1 Position 1 No Ward 1 Position 2 No Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Yes Status: Passed Recorded As: * Ordinance 6499 (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 5-3 Enter Another Item Yes No Counts ^ Yes Count 5 No Count 3 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.1 RZN-2021-070 (796 N. 54th Ave./PBS Properties): 2021-0802 Motion: Suspend the Rules go & to the 2nd Reading Motioned by: Hertzberg Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.1 RZN-2021-070 (796 N. 54th Ave./PBS Properties): 2021-0802 Motion: Suspend the Rules & go to the 3rd Reading Motioned by: Hertzberg Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* CA RZN-2021-070 (796 N. 54th Ave./PBS Properties): 2021-0802 Motion: Approve Motioned by: Seconded by: Ward 3 Position 2 Yes Ward 4 Position 1 No Ward 4 Position 2 Yes Ward 1 Position 1 No Ward 1 Position 2 Yes Ward 2 Position 1 No Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Yes Status: Passed Recorded As: * Ordinance 6500 (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 5-3 Enter Another Item Yes No Counts ^ Yes Count 5 No Count 3 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.2 RZN-2021-072 (3220 W. Old Farmington Rd./Stricklin ): 2021-0813 Motion: Motioned by: Seconded by: Ward 3 Position 2 Ward 4 Position 1 Ward 4 Position 2 Ward 1 Position 1 Ward 1 Position 2 Ward 2 Position 1 Ward 2 Position 2 Ward 3 Position 1 Mayor Status: Left on the 1st Reading Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) Enter Another Item Yes No Counts Yes Count 0 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.3 RZN-2021-071 (710 S. College Ave./Cedarwood Group: 2021-0804 Motion: Suspend the Rules go & to the 2nd Reading Motioned by: Harvey Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.3 RZN-2021-071 (710 S. College Ave./Cedarwood Group: 2021-0804 Motion: Suspend the Rules & go to the 3rd Reading Motioned by: Harvey Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.3 RZN-2021-071 (710 S. College Ave./Cedarwood Group: 2021-0804 Motion: Approve Motioned by: Seconded by: Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: * Ordinance 6501 (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item: * CA Amend §34.23 Purchases and Contracts not in Excess of $20,000.00: 2021-0805 Motion: Suspend the Rules go & to the 2nd Reading Motioned by: Turk Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item: * CA Amend §34.23 Purchases and Contracts not in Excess of $20,000.00: 2021-0805 Motion: Suspend the Rules & go to the 3rd Reading Motioned by: Turk Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item: * CA Amend §34.23 Purchases and Contracts not in Excess of $20,000.00: 2021-0805 Motion: Approve Motioned by: Seconded by: Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: * Ordinance 6502 (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item: * C.5 Amend §118.01 Applicability and §163.18 Short -Term Rentals: 2021-0828 Motion: Motioned by: Seconded by: Ward 3 Position 2 Ward 4 Position 1 Ward 4 Position 2 Ward 1 Position 1 Ward 1 Position 2 Ward 2 Position 1 Ward 2 Position 2 Ward 3 Position 1 Mayor Status: Left on the 1st Reading Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) Enter Another Item Yes No Counts Yes Count 0 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.6 Ward Two, Position Two Vacancy: 2021- 0836 Motion: Call for a Special Election Motioned by: Kinion Seconded by: Scroggin Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: N/A (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Counts ^ Yes Count 7 No Count 0 Absent Count 0 Recuse Count Present Count Electronic Vote Response Log City Council Meeting 11/2/2021 Date: * Agenda Item:* C.6 Ward Two, Position Two Vacancy: 2021- 0836 Motion: Approve Motioned by: Hertzberg Seconded by: Jones Ward 3 Position 2 Yes Ward 4 Position 1 Yes Ward 4 Position 2 Yes Ward 1 Position 1 Yes Ward 1 Position 2 Yes Ward 2 Position 1 Yes Ward 2 Position 2 Position Vacant Ward 3 Position 1 Yes Mayor Status: Passed Recorded As: * Resolution 277-21 (ex. Ordinance 6370 or Resolution 167-20) Additional N/A Information* (Use this text box to add additional information about the agenda item if needed) Tally (Yes -No) 7-0 Enter Another Item Yes No Meeting Adjournment 7:55 PM Time Counts Yes Count 7 No Count 0 Absent Count Recuse Count Present Count City Council Agenda Session 10/26/2021 City of Fayetteville, Arkansas 113 West Mountain .Street Favetteville. AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, October 26, 2021 4:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member D'Andre Jones Ward I Council Member Mark Kinion Ward 2 Vacant Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Agenda Session Tentative Agenda October 26, 2021 Zoom Information: Public Registration Link: https://us06web.zoom.us/webinar/register/W N_mvRMpM51 R1 uIIHG2kVSOHQ Webinar ID: 818 8085 2519 JCall To Order J Roll Call ./ Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: J 1. 2020-0981 MONTHLY FINANCIAL REPORT Proposed Agenda Additions A. Consent: A.1 2020-0887 APPROVAL OF THE OCTOBER I9, 2021 CITY COUNCIL MEETING MINUTES A.2 2021-0730 MIDLAND INDUSTRIAL SERVICES, LLC: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH MIDLAND INDUSTRIAL SERVICES, LLC FOR ADDITIONAL SERVICES ON THE NOLAND WATER RESOURCE RECOVERY FACILITY ELECTRICAL UPGRADE PROJECT IN THE AMOUNT OF $1,920.44 City of Fayetteville, Arkansas Page 2 Printed on 1012612021 City Council Agenda Session Tentative Agenda October 26. 2021 •/ A.3 2021-0787 BUDGET ADJUSTMENT FOR WATER PURCHASES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000.000.00 FOR THE PURCHASED WATER ACCOUNT DUE TO INCREASED WATER USAGE •/ A.4 2021-0807 ENVIRONMENTAL CONSULTING OPERATIONS, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2022 ./ A.s 2021-0810 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION J A.6 2021-0812 BID #21-64 BERTREM PRODUCTS, INC.: A RESOLUTION TO AWARD BID #21-64 AND AUTHORIZE THE PURCHASE OF A WATER PUMP FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM BERTREM PRODUCTS, INC. IN THE AMOUNT OF $38,528.45 PLUS APPLICABLE TAXES City of Fayetteville, Arkansas Page 3 Printed on 10/26/2021 4 City Council Agenda Session Tentative Agenda October 26, 2021 A.7 2021-0826 PINNACLE OZONE SOLUTIONS, LLC: A RESOLUTION TO APPROVE A ONE YEAR RENEWAL OF THE OZONE EQUIPMENT SERVICE CONTRACT WITH PINNACLE OZONE SOLUTIONS. LLC IN AN AMOUNT NOT TO EXCEED S24.920.00 FOR THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY A.8 2021-0772 BID #21-36 ARACREBS 11, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID #21-36 AND AUTHORIZE A ONE YEAR CONTRACT WITH ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON -CALL BASIS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL YEARS A.9 2021-0773 BID # 21-72 COMFORT SYSTEMS USA (ARKANSAS): A RESOLUTION TO AWARD BID NO. 21-72 AND AUTHORIZE A CONTRACT WITH COMFORT SYSTEMS USA (ARKANSAS), INC. FOR PLUMBING SERVICES ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS A.10 2021-0792 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF S8,000.00 FOR THE PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas Page 4 Printed on 10/26/2021 City Council Agenda Session Tentative Agenda October 26, 2021 I/ A.11 2021-079-5 ARKANSAS DEPARTMENT OF TRANSPORTATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,575.16 RECOGNIZING REVENUE FROM WALK ON PROPERTIES, LLC, AND TO AUTHORIZE A PAYMENT TO THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $31.575.16 FOR CONSTRUCTION OF A 400 FOOT SECTION OF THE SHILOH TRAIL J A.12 2021-0797 ADDITIONAL 10OLL FUEL REQUEST: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00 FOR THE PURCHASE OF ADDITIONAL MOLL FUEL THROUGH THE END OF 2021 VA.13 2021-0799 2021 JUSTICE ASSISTANCE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 JUSTICE ASSISTANCE GRANT IN THE TOTAL AMOUNT OF $54,909.00 WHICH WILL BE USED TO PURCHASE LAW ENFORCEMENT TRAINING AND EQUIPMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT AND THE WASHINGTON COUNTY SHERIFF'S OFFICE, AND TO APPROVE A BUDGET ADJUSTMENT A.14 2021-0815 2022 JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,42 I.40 City of Fayetteville, Arkansas Page 5 Printed on 1012612021 e City Council Agenda Session Tentative Agenda October 26, 2021 J A.15 2021-0816 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $1 1.999.70 FOR THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW OFFICERS FOR FAYETTEVILLE POLICE OFFICERS. AND TO APPROVE A BUDGET ADJUSTMENT J A.16 2021-0809 FLEET OFFICE EXPANSION PROJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT REAPPROPRIATING FUNDS IN THE AMOUNT OF $10,000.00 FROM THE FLEET SHOP EXPANSION PROJECT TO THE FLEET OFFICE EXPANSION PROJECT A.17 2021-0811 ADDITIONAL FLEET FUEL PURCHASE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1 17,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021 A.18 2021-0814 TIPS COOPERATIVE PURCHASING CONTRACT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF VIDEO SECURITY NETWORKING EQUIPMENT, SOFTWARE, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH JULY 31, 2024 AND ANY FUTURE RENEWAL PERIODS City of Fayetteville, Arkansas Page 6 Printed on 1012612021 City Council Agenda Session Tentative Agenda October 26, 2021 A.19 2021-0801 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO. 5: A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT. AND TO APPROVE A BUDGET ADJUSTMENT B. Unfinished Business: V B.1 2021-0760 RZN-2021-065 (481 S. HAPPY HOLLOW RD./FULTON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-065 LOCATED AT 481 SOUTH HAPPY HOLLOW ROAD FOR APPROXIMATELY .51 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY. 4 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE At the October 19, 2021 City Council meeting this item was left on the First Reading. C. New Business: CA 2021-0802 RZN-2021-070 (796 N. 54TH AVE./PBS PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-070 LOCATED AT 796 NORTH 54TH AVENUE FOR APPROXIMATELY 1.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE City of Fayetteville, Arkansas Page 7 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 V C.2 2021-0813 RZN-2021-072 (3220 W. OLD FARMINGTON RD./STRICKLIN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-072 LOCATED AT 3220 WEST OLD FARMINGTON ROAD FOR APPROXIMATELY 20.40 ACRES FROM R-A. RESIDENTIAL AGRICULTURAL AND RSF-4. RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE C.3 2021-0804 RZN-2021-071 (710 S. COLLEGE AVE./CEDARWOOD GROUP: AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-071 LOCATED AT 710 SOUTH COLLEGE AVENUE FOR APPROXIMATELY 0.31 ACRES FROM NC, NEIGHBORHOOD CONSERVATION TO DG, DOWNTOWN GENERAL CA 2021-0805 AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00: AN ORDINANCE TO AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 TO INCREASE THE COMPETITIVE BIDDING THRESHOLD FOR GOODS AND SERVICES TO $35,000.00 AND TO ENACT §34.24 CONTRACTS FOR PUBLIC IMPROVEMENTS NOT IN EXCESS OF $50,000.00 C.5 2021-0828 AMEND §118.01 APPLICABILITY AND §163.18 SHORT-TERM RENTALS: AN ORDINANCE TO AMEND § 118.01 APPLICABILITY OF THE FAYETTEVILLE CITY CODE AND § 163.18 SHORT-TERM RENTALS OF THE UNIFIED DEVELOPMENT CODE TO EXTEND THE SHORT-TERM RENTAL START-UP PERIOD FROM SIX MONTHS TO NINE MONTHS City of Fayetteville, Arkansas Page 8 Printed on 1012612021 City Council Agenda Session Tentative Agenda October 26, 2021 C.6 2021-0836 WARD TWO, POSITION TWO VACANCY: A RESOLUTION TO CALL A SPECIAL ELECTION TO FILL A VACANCY OF THE CITY COUNCIL MEMBER FOR WARD 2. POSITION 2 OF THE CITY OF FAYETTEVILLE D. City Council Agenda Session Presentations: J D.1 2021-0788 AGENDA SESSION PRESENTATION: ECONOMIC DEVELOPMENT CONSULTING CONTRACT UPDATE J D.2 2021-0789 AGENDA SESSION PRESENTATION: ENTREPRENEURSHIP AND INNOVATION CONTRACT UPDATE E. City Council Tour: 11 /01 /2021 at 4:30 PM A separate notice will be sent to City Clerk office. F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 9 Printed on 1012612021 Y1-C-1-1V-CIILLU 1V1CCL11IV- 1U/GU/GUL,1 1VULCS City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, October 26, 2021 4:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member D'Andre Jones Ward I Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Vacant Position Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Agenda Session Tentative Agenda October 26, 2021 Zoom Information: Public Registration Link: https://us06web.zoom.us/webinar/register/WN_mvRMpM51 R1 ullHG2kVSOHQ Webinar ID: 818 8085 2519 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2020-0981 MONTHLY FINANCIAL REPORT Proposed Agenda Additions A. Consent: A.1 2020-0887 APPROVAL OF THE OCTOBER 19, 2021 CITY COUNCIL MEETING MINUTES A.2 2021-0730 MIDLAND INDUSTRIAL SERVICES, LLC: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH MIDLAND INDUSTRIAL SERVICES, LLC FOR ADDITIONAL SERVICES ON THE NOLAND WATER RESOURCE RECOVERY FACILITY ELECTRICAL UPGRADE PROJECT IN THE AMOUNT OF $1,920.44 Tim Nyander City of Fayetteville, Arkansas Page 2 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 A.3 2021-0787 BUDGET ADJUSTMENT FOR WATER PURCHASES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000,000.00 FOR THE PURCHASED WATER ACCOUNT DUE TO INCREASED WATER USAGE Tim Nyander A.4 2021-0807 ENVIRONMENTAL CONSULTING OPERATIONS, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2022 Tim Nyander A.5 2021-0810 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION Tim Nyander A.6 2021-0812 BID #21-64 BERTREM PRODUCTS, INC.: A RESOLUTION TO AWARD BID #21-64 AND AUTHORIZE THE PURCHASE OF A WATER PUMP FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM BERTREM PRODUCTS, INC. IN THE AMOUNT OF $38,528.45 PLUS APPLICABLE TAXES Tim Nyander City of Fayetteville, Arkansas Page 3 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 A.7 2021-0826 PINNACLE OZONE SOLUTIONS, LLC: A RESOLUTION TO APPROVE A ONE YEAR RENEWAL OF THE OZONE EQUIPMENT SERVICE CONTRACT WITH PINNACLE OZONE SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $24,920.00 FOR THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY Tim Nyander A.8 2021-0772 BID #21-36 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID #21-36 AND AUTHORIZE A ONE YEAR CONTRACT WITH ARACREBS II, LLC DB/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON -CALL BASIS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL YEARS Andrea Foren A.9 2021-0773 BID # 21-72 COMFORY SYSTEMS USA (ARKANSAS): Correct Name to Comfort Systems USA A RESOLUTION TO AWARD BID NO. 21-72 AND AUTHORIZE A CONTRACT WITH COMFORT SYSTEMS USA (ARKANSAS), INC. FOR PLUMBING SERVICES ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS Andrea Foren City of Fayetteville, Arkansas Page 4 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 A.10 2021-0792 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $8,000.00 FOR THE PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT Brian Pugh A.11 2021-0795 ARKANSAS DEPARTMENT OF TRANSPORTATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,575.16 RECOGNIZING REVENUE FROM WALK ON PROPERTIES, LLC, AND TO AUTHORIZE A PAYMENT TO THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $31,575.16 FOR CONSTRUCTION OF A 400 FOOT SECTION OF THE SHILOH TRAIL Matt Mihalevich A.12 2021-0797 ADDITIONAL MOLL FUEL REQUEST: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00 FOR THE PURCHASE OF ADDITIONAL 10OLL FUEL THROUGH THE END OF 2021 Summer Fallen City of Fayetteville, Arkansas Page 5 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 A.13 2021-0799 2021 JUSTICE ASSISTANCE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 JUSTICE ASSISTANCE GRANT IN THE TOTAL AMOUNT OF $54,909.00 WHICH WILL BE USED TO PURCHASE LAW ENFORCEMENT TRAINING AND EQUIPMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT AND THE WASHINGTON COUNTY SHERIFF'S OFFICE, AND TO APPROVE A BUDGET ADJUSTMENT Mike Reynolds A.14 2021-0815 2022 JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40 Mike Reynolds A.15 2021-0816 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 50150 MATCHING GRANT AWARD FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $23,999.40 FOR THE PURCHASE OF BODY ARMOR VESTS, AND TO APPROVE A BUDGET ADJUSTMENT Mike Reynolds A.16 2021-0809 FLEET SHOP EXPANSION PROJECT: Correction: Fleet Office Expansion Project A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT REAPPROPRIATING FUNDS IN THE AMOUNT OF $10,000.00 FROM THE FLEET SHOP EXPANSION PROJECT TO THE FLEET OFFICE EXPANSION PROJECT Sara Combs City of Fayetteville, Arkansas Page 6 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 A.17 2021-0811 ADDITIONAL FLEET FUEL PURCHASE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021 Sara Combs A.18 2021-0814 TIPS COOPERATIVE PURCHASING CONTRACT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF VIDEO SECURITY NETWORKING EQUIPMENT, SOFTWARE, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH JULY 31, 2024 AND ANY FUTURE RENEWAL PERIODS Keith Macedo A.19 2021-0801 NELSON BY" WOLTZ, LLC CHANGE ORDER NO.5: Add word: Bond Project A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT Peter Nierengarten B. Unfinished Business: City of Fayetteville, Arkansas Page 7 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 BA 2021-0760 RZN-2021-065 (481 S. HAPPY HOLLOW RD./FULTON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-065 LOCATED AT 481 SOUTH HAPPY HOLLOW ROAD FOR APPROXIMATELY .51 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE Jonathan Curth At the October 19, 2021 City Council meeting this item was left on the First Reading. C. New Business: CA 2021-0802 RZN-2021-070 (796 N. 54TH AVE./PBS PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-070 LOCATED AT 796 NORTH 54TH AVENUE FOR APPROXIMATELY 1.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE Jonathan Curth C.2 2021-0813 RZN-2021-072 (3220 W. OLD FARMINGTON RD./STRICKLIN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-072 LOCATED AT 3220 WEST OLD FARMINGTON ROAD FOR APPROXIMATELY 20.40 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE Jonathan Curth City of Fayetteville, Arkansas Page 8 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 C.3 2021-0804 RZN-2021-071 (710 S. COLLEGE AVE./CEDARWOOD GROUP: AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-071 LOCATED AT 710 SOUTH COLLEGE AVENUE FOR APPROXIMATELY 0.31 ACRES FROM NC, NEIGHBORHOOD CONSERVATION TO DG, DOWNTOWN GENERAL Jonathan Curth CA 2021-0805 Update City Council Memo in 2nd paragraph to correct year to 2021 AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00: AN ORDINANCE TO AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 TO INCREASE THE COMPETITIVE BIDDING THRESHOLD FOR GOODS AND SERVICES TO $35,000.00 AND TO ENACT §34.24 CONTRACTS FOR PUBLIC IMPROVEMENTS NOT IN EXCESS OF $50,000.00 Andrea Foren C.5 2021-0828 AMEND §118.01 APPLICABILITY AND §163.18 SHORT-TERM RENTALS: AN ORDINANCE TO AMEND § 118.01 APPLICABILITY OF THE FAYETTEVILLE CITY CODE AND § 163.18 SHORT-TERM RENTALS OF THE UNIFIED DEVELOPMENT CODE TO EXTEND THE SHORT-TERM RENTAL START-UP PERIOD FROM SIX MONTHS TO NINE MONTHS Jonathan Curth D. City Council Agenda Session Presentations: C.6 Council Member Vacancy -Blake will start an item in Legistar with a memo explaining the process. City of Fayetteville, Arkansas Page 9 Printed on 1012012021 City Council Agenda Session Tentative Agenda October 26, 2021 DA 2021-0154 AGENDA SESSION PRESENTATION - SALES TAX REPORT BY PAUL BECKER Remove - Paul Becker will be out of town. ENERGY REPORT BY PETER NIERENGARTEN Remove - Will be added to next months D.2 2021-0788 agenda. AGENDA SESSION PRESENTATION: ECONOMIC DEVELOPMENT CONSULTING CONTRACT UPDATE D.3 2021-0789 AGENDA SESSION PRESENTATION: ENTREPRENEURSHIP AND INNOVATION CONTRACT UPDATE E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 10 Printed on 1012012021 ,. . ftt4� DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney TO: Mayor Jordan Blake Pennington Auistent GO Attorney THRU: Kara Paxton, City Clerk Jodi Batker Paralegal FROM: Kit Williams, City Attorney ' r' DATE: November 3, 2021 RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the City Council meeting of November 2, 2021 1. A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH MIDLAND INDUSTRIAL SERVICES, LLC FOR ADDITIONAL SERVICES ON THE NOLAND WATER RESOURCE RECOVERY FACILITY ELECTRICAL UPGRADE PROJECT IN THE AMOUNT OF $1,920.44 2. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000,000.00 FOR THE PURCHASED WATER ACCOUNT DUE TO INCREASED WATER USAGE 3. A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2022 4. A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION 5. A RESOLUTION TO AWARD BID #21-64 AND AUTHORIZE THE PURCHASE OF A WATER PUMP FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM BERTREM PRODUCTS, INC. IN THE AMOUNT OF $38,528.45 PLUS APPLICABLE TAXES 6. A RESOLUTION TO APPROVE A ONE YEAR RENEWAL OF THE OZONE EQUIPMENT SERVICE CONTRACT WITH PINNACLE OZONE SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $24,920.00 FOR THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY 7. A RESOLUTION TO AWARD BID #21-36 AND AUTHORIZE A ONE YEAR CONTRACT WITH ARACREBS II, LLC DB/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON -CALL BASIS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL YEARS 8. A RESOLUTION TO AWARD BID NO. 21-72 AND AUTHORIZE A CONTRACT WITH COMFORT SYSTEMS USA (ARKANSAS), INC. FOR PLUMBING SERVICES ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS 9. A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $8,000.00 FOR THE PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT 10. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,575.16 RECOGNIZING REVENUE FROM WALK ON PROPERTIES, LLC, AND TO AUTHORIZE A PAYMENT TO THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $31,575.16 FOR CONSTRUCTION OF A 400 FOOT SECTION OF THE SHILOH TRAIL 11. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00 FOR THE PURCHASE OF ADDITIONAL 100LL FUEL THROUGH THE END OF 2021 12. A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 JUSTICE ASSISTANCE GRANT IN THE TOTAL AMOUNT OF $54,909.00 WHICH WILL BE USED TO PURCHASE LAW ENFORCEMENT TRAINING AND EQUIPMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT AND THE WASHINGTON COUNTY SHERIFF'S OFFICE, AND TO APPROVE A BUDGET ADJUSTMENT 13. A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40 14. A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $11,999.70 FOR THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW OFFICERS FOR FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT 15. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT REAPPROPRIATING FUNDS IN THE AMOUNT OF $10,000.00 FROM THE FLEET SHOP EXPANSION PROJECT TO THE FLEET OFFICE EXPANSION PROJECT 16. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021 17. A RESOLUTION TO AUTHORIZE THE PURCHASE OF VIDEO SECURITY NETWORKING EQUIPMENT, SOFTWARE, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH JULY 31, 2024 AND ANY FUTURE RENEWAL PERIODS 18. A RESOLUTION TO APPROVE CHANGE ORDER NO.5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT 19. AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-065 LOCATED AT 481 SOUTH HAPPY HOLLOW ROAD FOR APPROXIMATELY .51 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE 20. AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-070 LOCATED AT 796 NORTH 54TH AVENUE FOR APPROXIMATELY 1.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE 21. AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-071 LOCATED AT 710 SOUTH COLLEGE AVENUE FOR APPROXIMATELY 0.31 ACRES FROM NC, NEIGHBORHOOD CONSERVATION TO DO, DOWNTOWN GENERAL 22. AN ORDINANCE TO AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 TO INCREASE THE COMPETITIVE BIDDING THRESHOLD FOR GOODS AND SERVICES TO $35,000.00 AND TO ENACT §34.24 CONTRACTS FOR PUBLIC IMPROVEMENTS NOT IN EXCESS OF $50,000.00 23. A RESOLUTION TO CALL A SPECIAL ELECTION TO FILL A VACANCY OF THE CITY COUNCIL MEMBER FOR WARD 2, POSITION 2 OF THE CITY OF FAYETTEVILLE Received Tuesday, October 26, 2021 9:40 AM CityClerk From: Curth, Jonathan Sent: Tuesday, October 26, 2021 2:51 PM To: CityClerk Subject: FW: Houses on Happy Hollow Road - Fulton RZN - Applicant Presentation Exhibit Good afternoon, Please forward the attached to the City Council regarding Item B.1 on this afternoon's tentative City Council agenda. B.1 is a the rezoning request at 481 S. Happy Hollow Road from RSF-4 to RSF-18. A Council tour was requested at last week's meeting and I will bring it up for scheduling. Thanks, Jonathan Curth, AICP Development Services Director Development Services Department City of Fayetteville, Arkansas icurth(@favetteville-ar.gov 2V1.01.1F1IF-ic111i Website I Facebook I Twitter I Youtube From: Kim Johnson <rockhouse205@att.net> Sent: Tuesday, October 26, 2021 9:40 AM To: Curth, Jonathan <jcurth@fayetteville-ar.gov> Cc: Susanna Brinnon <susanna.brinnon@gmail.com>; donbren685@gmail.com; Jeff Alvine <jeffalvine@gmail.com>; Clem Johnson <clem@tubatrucks.com> Subject: Houses on Happy Hollow Road - Fulton RZN - Applicant Presentation Exhibit CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi, Jonathan. Thank you for sending over the site plans and elevations on the development of this property. I have been 3 weeks away from Fayetteville in Texas helping to transition parents to a retirement community. It seems that desired infill density most often means lack of structural creativity. The images sent look like all of the other zero depth windows, doors and stoops-- as opposed to porches and diverse structural shapes and styles. It would be nice to mix modern with classic styles (craftsman, rustic Ozark stone, etc). I sincerely wish that moneyed investors would look to more design styles to increase the structural diversity and possible neighbor -use of these buildings. The ones for Fulton don't look like homes for families to me ---rather apartment, transitory places that have no porch space for neighbors to get to know one another. I'm sad that our town is going this direction more and more. Thanks for considering my comments. Kim Johnson 479-957-3410 15-i , RE-zC),,3E- J;�EGZLN-E-sr RECEIVED s��rw RS F� — `t Tc-3 p,5F -•—• IS NOV 0 2 ?021 CITY OF FAYETTEVILLE 481 H/NPIFY (j0tLC)LO `Rpi MAYOR'S OFFICE r-olzi,icr 5r£, # JfAl py koUtDia-) Digital FAQ Obits River Valley Democrat -Gazette Newsletters NWA Vaccine Information NWA Screening Sites Virus Inte ADVERTISEMFNIT 1-ela � 3"A-t_r-ice4Ele Fayetteville council to decide special election or appointment to fill vacant seat by Stacy Ryburn I October 27, 2021 at 7:28 a.m. Follow NWA Democrat-Gazette/DAVID GOTTSCHALK City of Fayetteville city hall Tuesday, February 14, 2017 in downtown Fayetteville. FAYETTEVILLE -- The city could hold a special election Feb. 8 or appoint someone Tuesday to fill a vacant seat left by former Council Member Matthew Petty. Petty, 37, served his final day representing Ward 2 on Monday. He sent a resignation letter to the city's administration Oct. 18, saying his professional demands as ad eve I oper were taking away from the time he could spend on council business. ACVERTISIf R1 Make sure your money lives as long as you do. AARP - Sponsored Election Updates Stay up to date with the latest 2020 election news sent straight to your inbox. 1 Email Address siti1I U1- Arkansas law says a city council must decide to hold a special election or appoint a new member during the first regular meeting of a vacancy. That meeting will happen Tuesday. City Attorney Kit Williams said the council will have to take two votes. The first will be whether to call for a special election or to appoint someone. A motion will require a majority of the council members present. If all council members are in attendance, that would mean four out of seven votes. Mayor Lioneld Jordan could vote in the event of a tie if someone is absent. The second vote would either be to set a date for a special election if the council selects that option, or to name someone to join the council, if it decides on appointment. It will take five affirmative votes to pass a motion on that vote, including the mayor, Williams said, Williams said his office recommended Feb. 8 as the "safest" date after consulting the Washington County election director. A state law adopted this year says special elections can only be held the second Tuesday of February, May, August or November in a non - presidential election year. The law doesn't take effect until after the end of this year. However, holding a special election on Jan.11 under current law likely wouldn't be feasible with all the deadlines associated with necessary paperwork, he said. Council members asked questions during an agenda -setting session Tuesday, but none indicated a preference on which way to go. Sarah Bunch asked whether the council could appoint someone until a special election is held Feb. 8. She pointed out the council has its budget session coming up next month. Williams said there was no interim appointment option. "It's either you appoint someone all the way to the end of Council Member Petty's current term, or you have a special election," he said. The term ends Dec. 31, 2024. Council Member D'Andre Jones asked how much a special election may cost. City Clerk Kara Paxton said it could cost somewhere around $15,000 to $20,000. The City Clerk's Office can accept letters of interest and resumes from Ward 2 residents who want to fill the seat. If the council decides to appoint someone, it will hear from interested candidates at the meeting and will have the letters and resumes on -hand to read. If the council opts for a special election, the members will not hear from interested candidates. Either way, the council will hear from members of the public during both votes, Jordan said. The council faced a similar situation in 2017 when former Ward 4 Council Member Alan Long resigned from his seat. At the time, there was one day between the vacancy and the next regular meeting. Council members opted to appoint someone, heard from interested candidates and ultimately selected Kyle Smith. The city's Chamber of Commerce sent a letter Oct.19 to the city administration urging the council to call for a special election, saying democracy works best when voters are given an opportunity to participate. The city can afford the cost of an election, it said. "Appointing an individual to this position to serve for more than 24 months without that person having stood for election before the voters of Ward 2 deprives Ward 2 voters of participation and choice in choosing the person they want to represent their interest on our City Council," Chamber President Steve Clark said in the letter. Ward 2 includes most of downtown, including Dickson Street and the downtown square. Other notable landmarks are Wilson Park, the Washington -Willow neighborhood, Woodland Junior High School and the University of Arkansas campus east of Garland Avenue. More News Next meeting What: Fayetteville City Council When: 5:30 p.m. Tuesday Where: Room 326, City Hall, 113 W. Mountain St. To attend online, register at http://fayetteville-ar.gov. Those interested in sending a letter of interest and resume to fill the Ward 2 seat can email cityclerk@fayetteville-ar.gov. Call 479- 575-8323 or Ro to http://bit.ly/favcitvclerk for more information. Topics Matthew Petty, Fayetteville, Kit Williams, City Hall, Washington county, Lioneld Jordan, 4 Council Member Alan long, Steve Clark, Sarah Bunch, Arkansas, Kyle Smith, Kara Paxton, Dickson street, Washington, Wilson Park, Garland avenue, UnlvQrs'ty of Arkansas, Woodland ADVERTISEMENT Related Articles OPINION I NWA EDITORIAL: Forget Little Rock board OKs ordinance giving Petty, longest -serving member, resigns appointment; Ward 2 voters should have redistricting authority to city manager from Fayetteville City Council their say in picking Petty's replacement following census results CityClerk From: Leslie Belden <lesliebelden@me.com> Sent: Saturday, October 30, 2021 3:12 PM To: Mayor; Gutierrez, Sonia; Jones, D'Andre; Kinion, Mark; Scroggin, Sloan; Bunch, Sarah; Turk, Teresa; Hertzberg, Holly Cc: Norton, Susan; CityClerk Subject: Letter of Application for the City Council's Ward 2, Position 2 Position Attachments: City Council Application Letter.docx CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Mayor Jordan and City Council Members, I heard through the grapevine that letters of application for the vacancy on the City Council in Ward 2, Position 2, have been arriving at the City Clerk's desk, so I put one together and was going to drop it off in person on Monday and thought... it's so much easier to send something by email! So although I will drop it off in person on Monday morning I'm attaching it to this email as well. I do not envy you the task of determining whether to appoint someone to the position or hold a special election. Both means of filling the vacancy have their advantages and their drawbacks. But I did want to call to your attention that I am very interested in the position regardless of how it is filled. Blessings, Leslie Belden Rev. Dr. Leslie Frances Smith Belden, Ph.D. 504 E. Lafayette Street Fayetteville, Arkansas 72701 lesliebeld@aol.cow; 479.466.1061 Mayor Lioneld Jordan Sonia Gutierrez, Ward 1, Position 1 D'Andre Jones, Ward 1, Position 2 Mark Kinion, Ward 2, Position 1 Sloan Scroggin, Ward 3, Position 1 Sarah Bunch, Ward 3, Position 2 Teresa Turk, Ward 4, Position 1 Holly Hertzberg, Ward 4, Position 2 October 30, 2021 Dear Mayor Jordan and Members of the City Council, I have been asked by friends in the community to prayerfully consider putting my name in consideration to fill the vacancy in Ward 2, Position 2, created by the resignation of Councilman Matthew Petty. I had been thinking of running for the City Council sometime in the future, but believe that now may be the better time for me to offer my service to the City of Fayetteville. I have been serving on the City's Planning Commission for over five years, and my second term of service will expire at the end of March, so perhaps it is time to transition to another form of giving back to the City of Fayetteville. Serving is what I do. As a pastor and volunteer for many organizations I have been blessed to be able to use my time benefiting my community. I served on the Planning Commission and Board of Adjustments in Jacksonville, Arkansas, prior to moving to Fayetteville, and represented Jacksonville on the Greater Little Rock Metroplan Board. In Fayetteville I have served on the Board of Fayetteville Downtown Partners, which transitioned from the Downtown Dickson Enhancement Project, working toward the improvements made to Dickson Street which the City of Fayetteville continues to benefit from today. I have also served on the City of Fayetteville's Historic District Commission, the Town and Gown Committee, and as previously stated I now sit on the City's Planning Commission. I think that I am in a unique position to serve due not only to my commitment to service, and my experience with the City, but also to my academic background. My undergraduate degree is in architecture and I have a Ph.D. in Public Policy Planning, both achieved here at the University of Arkansas. Also, although I am not a native of Northwest Arkansas, I am a life-long Arkansan other than a few years away pursuing educational degrees. I not only know the culture of the state but I am very familiar with the other parts of the state, as my position within the Presbyterian Church has allowed me to serve state-wide. I spent five years as a student in Fayetteville in the mid -to - late 1970s, and my family and I moved to Fayetteville permanently in 1995. My theological training puts the needs of people foremost in my heart and mind, with a specific emphasis on justice and the need for all to be heard. My voice on the Planning Commission has been particularly loud when standing up for citizens' rights as property owners when they have been challenged by our regulations that make it more difficult for those unfamiliar with the legal language of the city's codes. I have also been the Planning Commission's "voice in the wilderness" crying out that all of the children in the city need to have a park within walking distance of their home — particularly in those neighborhoods where most living there are two - income families. My doctoral dissertation for my Ph.D. focused on whose voices are "at the table", and the difficulties within governing bodies for all voices to be heard equally. I believe that these issues of justice are central to what makes Fayetteville, Arkansas, not only the best place to live in Arkansas, but the best place to live anywhere. One of my projects when working on my Ph.D. was a hard look at the history of the development of downtown, and the role that the University of Arkansas, the business owners, and the City of Fayetteville played through various periods of its history. Another project focused on how the gender of participants and the diversity of governing bodies impacts the decisions that they make. While City Council meetings may be long, the commitment to hearing the voices of any and all who wish to speak is one of the reasons that Fayetteville is such a great place to live. And yet we have our problems. Housing costs are too high for many of our citizens, and the need for more attainable housing for all remains vital. The City Council's role alongside that of the Planning Commission is more important than ever in this climate following the economic slowdown of COVID-19. Land is cheaper on the edge of our city, and building subdivisions out in a field is much easier than the process of in -fill and the public out -cry against density when it means density in one's own neighborhood. We, those of us in decision -making bodies, have allowed sprawl to occur with its resulting traffic congestion and the danger to motorists and pedestrians alike in too many areas of our city. Fayetteville will continue to grow as we attract more people, and how we choose to grow will impact generations to come. We have excellent Police and Fire Departments, which require adequate and appropriate funding. The relationship between the City of Fayetteville and the University of Arkansas will remain crucial to the growth and the vitality of the City. My service on the Planning Commission has made me more aware of some of the areas of our City which suffer from flooding, and the need for the City to assist with improvements where new development will not be occurring to cover those costs. As the City of Fayetteville continues to grow the challenges will increase. But the resources to meet those challenges will expand as well. I am attaching my resume to this letter of interest. However you choose to fill the unexpired term of Councilman Matthew Petty I will remain committed to serving our City as my gifts and talents are needed. Sincerely, L4_� �� L 2 REV. LESLIE FRANCES SMITH BELDEN, PH.D. 504 E. LAFAYETTE STREET FAYETTEVILLE, ARKANSAS 72701 479.466.1061 LESLIEBELD@AOL.COM ACADEMIC CREDENTIALS University of Arkansas, Fayetteville, Arkansas Ph.D. in Public Policy Planning (2000-2005) Louisville Presbyterian Theological Seminary, Louisville, Kentucky Doctorate of Ministry (1999-2004) Louisville Presbyterian Theological Seminary, Louisville, Kentucky Master of Divinity (1991-1994) University of Arkansas, Fayetteville, Arkansas Bachelor of Architecture (1974-1979) PROFESSIONAL EXPERIENCE OLD BUILDINGS, LLC (2006-present) Owner and Partner • "Keeping Fayetteville Fabulous One Building at a Time" • Redevelop, restore, and/or remodel buildings in the historic/cultural districts of Fayetteville • Invest in buildings that contribute to the culture of Fayetteville • In -fill projects that energize the economy of Fayetteville • Provide housing types for a wide variety of incomes ■ https://oldbuildings.sguarespace.com FIRST UNITED PRESBYTERIAN CHURCH, FAYETTEVILLE, AR (2010-2021) Parish Associate Preaching and Pastoral Care Led Mission and Outreach Efforts from 2010-2017 PRESBYTERY OF ARKANSAS (2000-2005; 2009-2010; 2017-2021) Stated Clerk of the Presbytery of Arkansas ■ Facilitate relationships between the denomination and local congregations ■ Plan, implement, and record minutes of denominational meetings regionally Presbyter at Large 3 • Preaching and leading worship as needed when pastors are out of town or pulpits are vacant • Moderate Sessions, lead congregational visioning workshops and Session planning retreats • Serve as a Summer Camp Chaplain at the Ferncliff Camp and Conference Center in Central Arkansas • Regularly attend Presbytery meetings, serving on committees and task forces UNITED CAMPUS MINISTRY CENTER — UNIVERSITY OF ARKANSAS AT FAYETTEVILLE, AR (FALL 2006 — SPRING 2009) Presbyterian and Disciples Campus Minister • Develop a core of student leaders ■ Reorganize and re -invigorate the Board • Strengthen relationship between the Ministry and the Presbytery and local congregations • Facilitate the programming for the students • Establish relationships with students and encourage their spiritual development PULASKI HEIGHTS PRESBYTERIAN CHURCH — LITTLE ROCK, AR (SUMMER 2006) Interim Pastor ■ Led the Session and congregation through a process of visioning the future. • Served as pastor: preaching, visiting, leading, listening, and caring. UNIVERSITY OF ARKANSAS — FAYETTEVILLE, AR (2003-2004) Rockefeller Fellow, Graduate Assistant in the Public Policy Planning Program • Conducted Research on potential economic development policy within the high- tech realm for the Arkansas Science and Technology Authority ■ Conducted Research on knowledge utilization by state governments for the Arkansas Science and Technology Authority • Presented findings of research at conferences, workshops, seminars, and classroom settings • Assisted in leading the Capstone Course for the Public Policy Planning Doctoral Program ■ Worked with other graduate assistants in developing comprehensive planning opportunities within the Public Policy Planning Doctoral Program FIRST UNITED PRESBYTERIAN CHURCH — FAYETTEVILLE, AR (1995-2000) Associate Pastor • Lead the congregation through a visioning program in preparation for a major building renovation program • Coordinated programming for 700+ member congregation ■ Served as the consistent pastoral presence during the transition period between pastoral Heads of Staff ■ Preached regularly, attended to pastoral care needs, taught Bible study classes, provided pastoral staffing to committees, and other pastoral needs 4 UNIVERSITY OF ARKANSAS FOR MEDICAL SCIENCES — LITTLE ROCK, AR (FALL 1994) Chaplain, Clinical Pastoral Education Program • Served as an Emergency Room Chaplain for critically injured patients • Served as the Maternity Chaplain for women needing intensive maternity care UNIVERSITY OF LOUISVILLE MEDICAL HOSPITAL — LOUISVILLE, KY (FALL 1993) Chaplain, Clinical Pastoral Education Program • Served as an Emergency Room Chaplain for critically injured patients ■ Served as the Oncology Chaplain for the Bone Marrow Transplant Unit and the Oncology/Cancer patient floor GRACE PRESBYTERIAN CHURCH — LITTLE ROCK, AR (SUMMER 1993) Pastoral Intern • Served as the Assistant to the Pastor in a 300+ member congregation ■ Led worship, visited members in their homes, visited members at the hospital, attended and led meetings, taught and led Bible studies, and served in other capacities GENERAL ASSEMBLY OF THE PRESBYTERIAN CHURCH, USA — LOUISVILLE, KY (1992-1993) Research Assistant • Conducted research for the Evangelism and Church Development Ministry Unit, studying the history of former ministries of the Board of National Missions • Served in other capacities as needed within the Evangelism and Church Development Ministry Unit, including planning, sending out communications, and developing strategies for addressing needs within the General Assembly LITTLE, MADDOX, AND STANDEFER, ARCHITECTS — JONESBORO, AR (1979- 1980) Architectural Intern SERVICE AND LEADERSHIP CITY OF FAYETTEVILLE, AR Planning Commissioner • Town and Gown Committee • Historic District Commission UNIVERSITY OF ARKANSAS — FAYETTEVILLE, AR ■ Alumni Association Board (2006-2010) ■ Officer of the University of Arkansas' Political Action Committee (2004-2010 ■ Member of the University of Arkansas' Women's Giving Circle (2004-Present) • President of the University of Arkansas' Women's Giving Circle Steering Committee (2006-2007) • University of Arkansas Campaign Arkansas Committee (2010-Present) • Fay Jones School of Architecture & Design Campaign Arkansas Committee (2010-Present) • Fay Jones School of Architecture & Design Campaign for the 21st Century Committee (2002-2006) • Fay Jones School of Architecture & Design Dean's Circle (1996-Present) PRESBYTERIAN CHURCH (USA) ■ Synod of the Sun Permanent Judicial Commission (2010-2016) • Summer Chaplain at Ferncliff Camp and Conference Center (1998-2018) • Presbytery of Arkansas Administrative Commission to Organize a New Church Development in Northwest Arkansas (2005-2007) ■ Presbytery of Arkansas Committee on Ministry (1988-1991; 1998-2003; 2005- Present) • Presbytery of Arkansas Administrative Commission to Organize a Larger Parish and Charter a New Church Development (2000-2003) ■ Presbytery of Arkansas Cluster 1 Communicator (2004-Present) ■ Synod of the Sun Commissioner (1995-1997) • General Assembly Student Intern for the Bills and Overtures Committee (1992) ■ General Assembly Commissioner and Vice Chairperson of the Human Sexuality Committee (1991) ■ Dean of the Synod of the Sun's Synod School (1989-1990) ARKANSAS HUMANITIES COUNCIL — STATE OF ARKANSAS (2002-2008) ■ Member of the Board of Directors • Member of the Planning and Evaluation Committee (2004-2008) • Member of the Governmental Relations Committee (2004-2008) BUTTERFIELD TRAIL VILLAGE BOARD OF DIRECTORS — FAYETTEVILLE, AR (2004-2010) • Chair of the Personnel Committee (2010) ■ Member of the Building and Grounds Committee ■ Member of the By -Laws Committee • Chair of the Ad -hoc Committee to Work with Supporting Churches UNITED CAMPUS MINISTRY CENTER AT THE UNIVERSITY OF ARKANSAS — FAYETTEVILLE, AR (1995-SUMMER 2006) • Member of the Board • Director of the Center for the Study of Faith, Ethics, and Public Policy (2000- 2003) FAYETTEVILLE UNDERGROUND ARTS ORGANIZATION — FAYETTEVILLE, AR (2009) • Organizing President of the Board (2009) 0 FAYETTEVILLE DOWNTOWN PARTNERS — FAYETTEVILLE, AR (2001-2006) • President of the Board (2005-2006) • Vice President and Chairperson of Executive Director Search Committee (2004) • Chairperson of the Economic Restructuring Committee (2003) FAYETTEVILLE MINISTERIAL ASSOCIATION — FAYETTEVILLE, AR (1995- PRESENT) • President (2003) • Secretary/Clerk (2006-2014) LEAGUE OF WOMEN VOTERS OF WASHINGTON COUNTY — WASHINGTON COUNTY, AR (1995-PRESENT) • Member of the Board of Directors (1996-2000) LYON COLLEGE — BATESVILLE, AR (1997-1999) it Member of the Board of Church Advocates HISTORIC PRESERVATION ALLIANCE OF ARKANSAS (1982-1989; 1996-1998) ■ Member of the Board and Officer JACKSONVILLE AND GREATER PULASKI COUNTY — JACKSONVILLE, AR (1981- 1995) • Member and Chairperson of the Jacksonville Planning Commission (1985-1991; 1994-1995) • Member of the Greater Pulaski County Metroplan Transportation Advisory Council (1994-1995) • Member and Chairperson of the Jacksonville Board of Adjustments (1986-1991) • President/Vice President/Secretary/Historian of the Jacksonville Junior Auxiliary (1981-1986) OTHER ACADEMIC EXPERIENCE Partial completion of a Masters in Art History, University of Arkansas at Little Rock (1988-1991) Partial completion of a Masters in Architecture in Community Planning, University of Arkansas at Fayetteville (1980-1981) 7 1848 North Wheeler Avenue Fayetteville, Arkansas 72702 October 31, 2021 Mayor Lioneld Jordan Fayetteville City Council members 113 West Mountain Street Fayetteville, Arkansas 72701 Dear Mayor Jordan and City Council members, I would like to include my name for consideration to fill the vacant Ward 2, Position 2 City Council seat. I feel a special election is warranted considering the time remaining on the term, but if you ultimately decide to appoint someone Tuesday night, please include me during your deliberations. I feel my biggest strength is my previous eight years of experience on the Fayetteville City Council followed by eight years on the Fayetteville Planning Commission. Between 2002 and 2016, with the mayor and fellow City Council members, I helped lead Fayetteville through the surge of economic expansion during the early and mid-2000s, then the aftermath of the financial collapse of 2008. As Charles Dickens famously wrote, "It was the best of times, it was the worst of times, it was the age of wisdom, it was the age of foolishness...." Through all of it, the City Council and mayor worked together to make Fayetteville a better city even if we disagreed on exactly how to get there. I come to you with no agenda in mind, but I think my past record on the City Council gives you an idea of my focus. During my previous service, my three areas of emphasis included first-class city services, planned and reasoned growth, and expanding pedestrian and bicycle infrastructure. I think the city has made tremendous strides in these areas, but there is always room for improvement. I look forward to the opportunity to work with each of you over the next three years, should you decide to fill this vacancy by appointment. I have lived and worked in Ward 2 for over 33 years. I will bring a cooperative attitude to the council and put my heart and soul into every decision. Thank you for your service to the citizens of Fayetteville. I look forward to your decision on Tuesday night. Sincerely, /gz-1_0 Kyle B. Cook Enclosure Profile Professional Experience Education Experience Kyle B. Cook 1848 N. Wheeler Ave. Fayetteville, AR 72703 479. 841. 6753 kylebcook@swbell.net An ambitious, proactive, and experienced leader who is committed to producing results, learning new skills and establishing strong partnerships for organizations seeking proven work experience. Project Management Skills: • Assessed project requirements for more than 100+ residential and commercial construction projects • Selected, scheduled, and provided oversight for subcontracted work activities • Day to day management of project change orders, material costing and project plan schedules • Proven organizational and project management skills • Financial budget oversight and review for projects ranging from small construction contracts to multi -million dollar municipal projects • Strong background in handling customer concerns, complaints, and request for information Financial Manaffernent Skills: • Oversight and approval for the development of budgets and project costs • Extensive background analyzing and evaluating month -end financial results • Proficient background and knowledge in numerical analysis Business operational F-wertise: • Owned and operated business for more than 10 years • Full understanding of all functional areas of business operations (i.e., profit margins, monthly accounting, material planning, labor scheduling, sales management, and quality assurances) Project Selection & Planning • Assessment and selection of consultants/providers for master planning projects such as the City of Fayetteville's Downtown Master Plan, Traffic and Streets Capital Improvement Plans and land use/annexation strategies Bachelor of Science in Business Administration - BSBA, Financial Management University of Arkansas, Walton College of Business, 1993 Employment Experience 1012012 — Present University of Arkansas Facilities Manager, College of Engineering Project Management 112010 — 912012 University of Arkansas Facilities Management Project Management 3/2006—1212009 Flintco, Inc. General Contractor Project Management 812005 - 312006 EWI Constructors, Inc. General Contractor Project Management 812004 - 812005 MAY Construction Company, Inc. General Contractor Project Management 611994 - 812004 Kyle Cook, Sole Proprietor Construction Remodeling Business Owner and Operator 511989 - 611994 Community Bank (formerly Bank of Elkins) Financial Bank Services Branch Management Loan Assessment Assistant Loan Officer Night Processor Teller Past Leadership and Communitv Involvement • Board of Directors, UARK Federal Credit Union • Commissioner and Chairman, City of Fayetteville Planning Commission • Council Member, Ward 2, Position 1, City of Fayetteville • Chairman, City of Fayetteville Water & Sewer Committee • Chairman, City Council Personnel Nominating Committee • Chairman, City of Fayetteville Active Transportation and Advisory Committee Troy A. Gittings 615 N. Wilson Ave. Fayetteville, AR 72701 Thursday, October 28th, 2021 Fayetteville City Council Ward 2 Dear Council Members, Mayor Jordan, and the people of Fayetteville, I am writing to announce my interest in the newly vacant Ward 2 seat of Fayetteville's City Council. I have resided in Ward 2 since the summer of 2021, and have been a resident of Fayetteville (this time) since 2008. I am the owner of a small business on Dickson Street, a teacher for over a decade, a combat veteran, and most importantly, the husband to an amazing wife, and the father to an awesome son. I am interested in the seat because of my love for Fayetteville. I have worked closely with other council members on various issues over the last twelve years, and want to continue to serve my community in a larger capacity. Between the United States Army, and my career teaching, I have served my country and Northwest Arkansas for over 16 years. I understand the challenges facing Fayetteville: the unhoused, the inevitable growth, the relationship with the University, and our robust economy. I also understand the importance of the job of the Council. If appointed, or elected, I will work tirelessly to make sure every decision I make is well informed and has the best interests of the people of Fayetteville in mind. Thank you for your time and consideration. Troy A. Gittings Owner, Bugsy's 526 W. Dickson St. CityClerk From: Bonnie Miller <bonniehmiller@gmail.com> Sent: Tuesday, November 2, 2021 11:50 AM To: CityClerk Subject: City Council Ward 2 Vacant Seat Attachments: City Council Letter of Interest.pdf, Bonnie Miller CV Nov 2021.pdf CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Kara, I've attached a letter of interest and CV to submit for consideration of the vacant Ward 2 seat with the Fayetteville City Council. I am currently dealing with an immunocompromised state and will regrettably be unable to attend the meeting this evening. I hope this isn't a disqualification as I do not anticipate this being a permanent state Please let me know if you have any issues with the attachments. Thank youl Sincerely, Bonnie Bonnie Miller President@lwvar.org President - League of Women Voters of Arkansas https://my.lwv.org/arkansas 1 BONNIE MILLER (760) 79z-5z89 1 bonniehmiller@gmail.com Fayetteville City Council City Clerk's Office 113 W. Mountain St. Fayetteville, AR 72701 November 1, 2021 Dear Kara Paxton, Mayor Jordan, and the Fayetteville City Council, Please accept this letter and attached resume as my enthusiastic official letter of interest for the Fayetteville City Council Ward 2 open seat. I've lived in Fayetteville for 13 years and consider Arkansas to be my adopted home state. Since moving here for graduate school in 2008, I've completely fallen in love with our town and cherish the wonderful communities I've found. I currently reside in downtown Fayetteville just off the square and you'd be hard pressed to find anyone who loves this area of town more than I do. This is my backyard. I walk the streets of downtown Fayetteville every single day and take advantage of everything this part of our city has to offer. I am acquainted with all the shops, business owners, trails, housing, parking facilities, restaurants, and events here. On Saturday mornings you can find me and other League of Women Voters volunteers registering voters and providing information on upcoming elections and issues. I currently work at the University of Arkansas School of Law where I serve as the Program Administrator for the LL.M. Program in Agricultural and Food Law. I have more than fifteen years of work experience in higher education and am proud of the role I play in helping our university remain an outstanding and competitive institution. Talking with potential students about the benefits of receiving an education here is the best part of my job. At the law school, I have been honored to serve as the advisor to the Hispanic Law Students Association which is near and dear to my heart as a member of the LatinX community. Outside of my work on campus, I spend my time volunteering with the League of Women Voters of Washington County where I currently serve as president. Additionally, I serve as the president of the state League of Women Voters of Arkansas. In 2020, I chaired Arkansas Voters First which put forth a ballot measure to create an independent redistricting commission. I have been a champion of fair redistricting through several election cycles and have gained invaluable experience through working on non -partisan statewide campaigns. Through all my work I strive to promote the values of diversity, equity, and inclusion. These are values which not only guide the work I do but act as guiding principles in my life. I am extremely passionate about civic engagement and providing education about local government and politics to the people of Washington County. I have been honored to be a leader with several non -partisan non -profits and welcome the opportunity to further serve the best city in Arkansas. I appreciate your consideration and welcome the opportunity to further discuss my qualifications. Sincerely, Bonnie Miller BONNIE MILLER LL.M. and Food Research Center Program Administrator University of Arkansas School of Law 1045 Maple Street, Fayetteville, AR 72701 E-mail: bonniehmiller@gmail.com WORK EXPERIENCE UNIVERSITY OF ARK ANSAS SCHOOL OF LAW, Fayetteville, AR LL.M. & Food Research Center Program Manager, 2020 — Present ■ Administrative management of the LL.M. academic degree program including accreditation report preparation, oversight of the admissions process, recruiting, and curriculum planning ■ Serve as Executive Director of the Academy of Food Law & Policy ■ Coordinate marketing and communications strategy with LL.M. Director ■ Manage alumni relations including outreach, database maintenance, and marketing platforms ■ Serve as a member of law school senior staff to assist with strategic planning and overall compliance with University of Arkansas and American Bar Association standards UNIVERSITY OF ARKANSAS SCHOOL OF LAW, Fayetteville, AR Associate Registrar, 2018 — 2020 ■ Conduct research and provide assessment of academic programs including statistical reports ■ Assemble data for accreditation, academic, national ranking, and related reporting purposes ■ Coordinate law school academic programs including course registration, class schedules, faculty evaluations, administration of final exams, and instructional space assignments • Serve as CO -PI of AccessLex Diversity Pipeline Program Grant for SPPARK (Summer Pre - Law Program Arkansas) and conduct assessment of program ■ Serve as a liaison between the law school and the Office of Financial Aid to provide law school specific financial aid information to students ELIZABETH RICHARDSON CENTER, Fayetteville, AR Case Manager — QIDP, 2016 — 2018 ■ Ensured residents received appropriate individual program plans involving active treatment ■ Analyzed data to complete quarterly reports on clients' progress toward IPP goals ■ Created and implemented positive behavior support intervention plans • Served as first point of contact to coordinate services amongst day programs, mental health providers, physicians, direct support professionals, nutritionist, and families/guardians ■ Maintained and monitored patient trust fund accounts UNIVERSITY OF ARKANSAS, Fayetteville, AR Graduate Research Assistant, 2008 — 2010 ■ Assisted Dr. Kevin Fitzpatrick with the Homeless Census and the Northwest Arkansas Community Indicators Reports which were both published through the Community and Family Institute Compiled historical census data, built and maintained data sets, and conducted statistical analysis for publication in the NWA Community Indicators Report Conducted interviews with the homeless population in Northwest Arkansas for the 2009 Homeless Census Pagel of 3 BOARD MEMBERSHIPS ARKANSAS VOTERS FIRST, Arkansas Chairperson & Executive Director, 2020 — present LEAGUE OF WOMEN VOTERS, Washington County & Arkansas LWVAR, President — 2021 - 2023 LWVWC, President & Director of Diversity, 2017 — present CHANCELLOR'S COMMISSION ON WOMEN, University of Arkansas Board Member, 2021 - 2023 EDUCATION UNIVERSITY OF ARKANSAS, Fayetteville, AR Master of Arts (M.A.), Sociology UNIVERSITY OF REDLANDS, Redlands, CA Bachelor of Arts (B.A), Sociology and Race & Ethnic Studies GRANTS & AWARDS AccessLex Institute Grant - Pre -Late Diversity Pipeline Program (SPPARK), Co -Principal Investigator, $125,000, 2019 - 2021 University of Arkansas lVomen'sAdvocate, 2019 (awarded by the Chancellor's Commission on Women) University of Arkansas Diversity Champion, 2018, 2019, & 2020 (Office for Diversity & Inclusion) Employee of the Quarter Award, University of Arkansas School of Law, 2018 Graduate Assistantship, Department of Sociology & Criminology, University of Arkansas, 2008 — 2010 Presidential Scholar, University of Redlands, 2004 - 2008 TECHNICAL REPORTS Fitzpatrick, Kevin M., Brad A. Myrstol, Hanna Maija Jokinen-Gordon, Bonnie Miller and Anne Kearney. 2009. NorthtvestArkansas Point -in -Time Homeless Census. Community and Family Institute, University of Arkansas, Fayetteville, AR. Fitzpatrick, Kevin M., Brad A. Myrstol, Elizabeth Miller, Hanna Mija Jokinen-Gordon, Rodica Guzun, and Bonnie Miller. 2008. NorthtvestArkansas Community Indicators: AQuality-of-Life Assessment. Community and Family Institute, University of Arkansas, Fayetteville, AR. Page 2 of 3 SERVICE UNIVERSITY OF ARKANSAS SCHOOL OF LAW ADVISOR: Hispanic Law Students Association (HLSA) COMMITTEES: Diversity & Inclusion, Curriculum, Strategic Planning, Commencement THE ASSOCIATION OF AMERICAN LAW SCHOOLS COMMITTEE: Section on Empirical Study of Legal Education and the Legal Profession, Special Project Co -Chair, 2020-2021 CANOPY REFUGEE RESETTLEMENT, NWA Co -Sponsor Team Member, 2018 - present Page 3 of 3 CityClerk From: Kristen Scott <kristen.scott703@gmail.com> Sent: Monday, November 1, 2021 11:33 AM To: CityClerk Subject: Resume & Cover Letter for Ward 2 Vacancy Attachments: Letter to City Clerk.docx; Kristen Scott Brief Resume October 2021.docx Categories: Saved File CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Lisa, Attached please find my updated resume and a cover letter as requested by City Council to be considered for the Ward 2, Position 2 vacancy. Thanks and have a great week, Kristen 1 Branson, Lisa From: Kristen Scott <kristen.scott703@gmail.com> Sent: Monday, October 25, 2021 7:42 AM To: Bunch, Sarah Cc: Branson, Lisa; Norton, Susan Subject: Re: Ward 2 City Council Vacancy CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Sarah, Thank you for the information, and I will definitely tune in tomorrow night. I did send this to everyone on the council, but I appreciate so much your inclusivity. All the best, Kristen On Mon, Oct 25, 2021 at 2:34 AM Bunch, Sarah <sarah.bunch@fayetteville-ar.gov> wrote: Kristen, Thank you so much for your willingness to serve our city. You may have already sent this to everyone on the council, but just to make sure everyone sees it I will forward it to the City Clerk's office with instructions they send it to all council members. I will also forward it to the mayor's office. We will be discussing the vacancy, and how best to proceed, at our next council agenda meeting tomorrow, October 26, 2021. Please tune in if you can. Respectfully, Sarah Bunch Sent from my iPad On Oct 24, 2021, at 9:08 PM, Kristen Scott <kristen.scott703@grnail.com> wrote: CAUTION- This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good afternoon, I read in the paper of Matthew Petty's resignation from his position on City Council, and as a resident of Ward 2, 1 am interested in this vacancy. I have the experience, insight and understanding that Ward 2 needs from my perspective as a 35-year resident of Fayetteville. I have attached my resume, including my previous Service and Volunteer work, for your reference. As I am sure you know, my current Service work as a Commissioner on the Fayetteville Housing Authority, is a position I have held for 3 years. Although the FHA Board is separate from the City of Fayetteville, the Board works in conjunction and aligns with City of Fayetteville governance. In my role as chair of FHA from 2019 through June of 2021, 1 have learned City governance processes and procedures, working as a board member and leading FHA through establishing and strengthening its own governance structures. I have been involved with city initiatives for many years in a variety of ways. As noted in the City of Fayetteville 2040 Plan and Benchmark Studies done in development of that plan, Fayetteville is experiencing its expected 2% annual population growth. That steady growth is healthy, and it means that families moving into our area are "shopping schools" as they make their decisions about where to settle. Fayetteville High School was ranked #9 in the state by Niche in 2021, which is good, except that 7 of the 8 schools ahead of us in the ranking are also located in NWA. That makes it tough competition for our community to remain home to the best and the brightest, which is crucial for Economic Development. It is in the City's best interests to beef up plans to support educational opportunities, strengthen and support our public schools and also formalize the collaboration among higher education, K-12 schools and the City. We know that communities with more highly skilled workers fare better overall and especially in tech -based knowledge economies of today and in the future. I am hoping to bring my nearly 30-year career experience as a public school teacher, principal and district administrator now working in Higher Education to the important work you are doing on behalf of our wonderful City. As communities move to reopen and re-establish programs even as the pandemic continues, it is natural to focus considerable attention on the mechanics and logistics of safe re- opening. I commend City Council for tasking the City Board of Health and Dr. Marti Sharkey as our City Health Officer for guiding the City in health -based decision making. And now, our community must also give serious attention to the long-term economic impacts of COVID and develop strategies which ameliorate economic losses. Education is a key component of Economic Development, and the City of Fayetteville's partnership with Fayetteville Public Schools, UA, NWACC, NTI, and UAMS have been long and fruitful. K-12 public and private schools including FPS, HAAS Hall and St. Joseph's need our City's partnership now more than ever: teachers are leaving the profession and also retiring early in droves, COVID has led to lost learning during times of school closure and now quarantine, and achievement gaps which existed prior to COVID have grown and our educators are overwhelmed with the needs they face everyday. The excitement and engagement that the Cultural Arts Corridor brings to our community will create opportunities for collaborative focus on the Fayetteville First 2016, including the Action Item: Improve Public School rankings. Continued focus around attainable housing also supports Economic Development, as does marketing, entrepreneurship and initiatives to retain City staff (including those at City Hall, police, fire and others) and develop City Trails & greenways, among others. I hope to have the opportunity to bring my energy and enthusiasm for Fayetteville to City Council, as I am eagerto do the work that improves this community for my grandchildren, Robert 9, Audrey 6 and Hallie due in March, so that they can raise their families here too. I look forward to learning next steps as you decide on the best course of action for moving forward in filling this vacancy. Thanks for all you do, Kristen Scott 479.435.1385 <Kristen Scott Brief Resume October 2021.docx> Kristen Scott 2000 N. Garland Avenue, apt 93 Fayetteville, AR 72703 October 31, 2021 Mrs. Kara Paxton City Clerk City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Dear City Clerk: I am a resident of Ward 2, and I am interested in the opening for Ward 2, Position 2 and in continuing my community service through City Council. I am a 35-year resident of Fayetteville, and I have the experience, insight and understanding that Ward 2 needs. I have attached my resume, including my previous Service and Volunteer work, for your reference. Budget management is a strength that I would bring to City Council. My professional background includes 6- years providing oversight and compliance management of state and federal budgets for Fayetteville Public Schools. In addition, fiscal oversight is a primary role of FHA Commissioners, and my two years as Board Chair included the additional responsibility of review and approval of draw -downs through federal eLOCCS and participation in the required annual Single Audit. My current Service work as a Commissioner on the Fayetteville Housing Authority, is a position I have held for 3 years. Although the FHA Board is separate from the City of Fayetteville, the Board works in conjunction and aligns with City of Fayetteville governance. In my role as chair, I worked closely with the City, leading the Board through establishing and strengthening its policy governance structures. This has made me familiar with City governance processes. It is in the City's best interests to beef up plans to support educational opportunities, strengthen and support our public schools and also formalize the collaboration among higher education, K-12 schools and the City. Fayetteville is experiencing its expected 2% annual population growth, as forecasted in the City of Fayetteville 2040 Plan and Benchmark Studies. Steady growth is healthy, and it means families moving into our area are "shopping schools" as they make their decisions about where to settle. Fayetteville High School was ranked #9 in the state by Niche in 2021, which is good except that 7 of the 8 schools ahead of us in the ranking are also located in NWA. Our schools need support to remain competitive and become home to the best and the brightest, which is crucial for Economic Development. We know that communities with more highly skilled workers fare better overall and especially in tech -based knowledge economies of today and in the future. I bring nearly 30-year's experience as a public school teacher, principal and district administrator now working in Higher Education to the important work you are doing on behalf of our wonderful City. Communities are moving to reopen and re-establish programs even as the pandemic continues, and it has been necessary to focus considerable attention on the mechanics and logistics of safe re -opening. I commend City Council, the City Board of Health and Dr. Marti Sharkey as our City Health Officer for guiding the City in health -based decision making. Now our community must also give serious attention to the long-term economic impacts of COVID and develop strategies which ameliorate economic losses, particularly for local businesses. The excitement and engagement of the Cultural Arts Corridor will create opportunities for collaborative focus on the Fayetlez ille First 2016 Action Items, including Economic Development, entrepreneurship, marketing, attainable housing and development of City Trails and greenways. These are important issues affecting those of us who live in Ward 2. I am eager to bring my energy and enthusiasm for Fayetteville to City Council; the work that has been done must continue to improve our community for my grandchildren: Robert 9, Audrey 6 and Hallie due in March. I hope they will raise their families here too, and with that focus I give of my time and talents intentionally, focusing on public service in my Service positions and career. With Fayetteville Pride, Kristen Scott Dr. Kristen Scott 479.435.1385 2000 N. Garland, Apt 93, Fayetteville, AR 72703 %ri s to n.5 c �3tt7 0 .i rcr: ��i:►il. cc.a in Education 2019 PhD in Curriculum & Instruction, University of Arkansas, Fayetteville 2008 EdS Curriculum and Instruction, University of Arkansas, Fayetteville 2005 M Ed Secondary Education, University of Arkansas, Fayetteville 1993 BA English Literature, University of Arkansas, Fayetteville Awards, Fellowships, Grants Fonv_4Rd _4rkansas Educator Preparation Program Design Collaborative Planning Grant, University of Arkansas Fort Smith 2021 AmeriCorps_4rkanras Grant for Jumpstart Early Literacy, University of Arkansas Fort Smith 2018-2019 Planting Seeds of Hope Grant for classroom hydroponic growing stations, Root School 2016-2017 Outstanding Leadership _4nvard, Fayetteville Schools 2013 International Center for Leadership in Education Model Se%oolAward, Owl Creek School 2013 National Forum Schools to Watch _4avard, Owl Creek School 2013 Shannon Wright Schools That Make a Difference _4avard, Owl Creek School 2012 21st Century Community Learning Center Grant for after -school programs, Owl Creek School 2010-2015 Arkansas Tobacco Coalition Grant for FPS Wellness Center 2010-2015 Presidenlial2lward for Excellence in Mathematics & Science Teaching, National Award, White House 2004 Presidential_4ward forExcellence in Mathematics dam' Science Teaching, State Award 2003 National Science Foundation Fellowship —Research Experience for Teachers 2003 Improving Teacher Quality, Competitive Title II Grant, Northwest Arkansas Education Services Cooperative 2003 Oklahoma _4rkansas Middle School Teacber of the Year --Mathematical Association of America 2002 Service & Volunteer Work 2018-2021 Housing_4uthorily Board, Fayetteville, _4R Chair 2019-2021 & Commissioner on the Board of Directors for the Fayetteville Housing Authority; Director on Fayetteville Housing Development Non -Profit Board. Governance for low-income, attainable housing in Washington County. 2020 Meals on 1L"heels, Hillcrest Towers, Fayetteville, _-IR 2014-2018-4rkansas-Association of Middle -Level Eduualors Schools to 1L"alch State Site-Visil Team Member 2004-2014.4rkansas_4ssocia1ion o/'Middle-Level Educators Board of Directors President 2006-2008, Treasurer 2011-2014. Professional Positions 2019-2021 _4ssislant Professor, University o fArkansas, Fort Smith, AR Supervision of Teaching Interns. Teaching includes Introduction to 11ssessment, STF_- M Curriculum, Instrzrclion dam' -Assessment, Praclicum I. University Committee: Diversity, Equio dam' Inclusion Steering Committee. College Committee: Grant Committee Chair. Awarded $100,000 Fonv ARdArkansas Educator Preparation PmSi-erm Design Collaborative Planning Grant by DESE to design programs which better prepare teachers who are likely to stay in the profession. Extensive use of Google Suite programs and other technology for collaboration to support instruction and improve outcomes for students. 2018-2019 Jumps/art Program Coordinator, University of21rkansas, For? Smith, _4R Supervise $200,000 AmeriCorps Jumpstart early literacy grant which places trained college -student volunteers in local pre- school classrooms to provide supplemental, targeted early literacy and social skills instruction for at -risk students. 2018 _4djuncl Instructor, Northwest _Arkansas Community College 2017-2018 Director of Federal Programs, Fayetteville Schools Managed $6 million in federal and state grant budgets. Created systems of internal control & compliance for all Federal and State monies, including updating the ACSIP School Improvement process for all FPS campuses. 2015-2017 Principal, Root School Fayetteville, _4R Served district K-4 Autism Program, Classified as "A School' by ADE 2016 & designated in the top ten schools statewide 2017 (7th highest in Arkansas for test scores.) District Trainer & Leadership Team implementing TESS/LEADS. 2009-2015 Principal, Orvl Creek School, Fayetteville, l-IR Pre-K through 7th grade campus (63% free -and -reduced lunch, 17% Special Education.) Transformed from School - Improvement -Year 3 in 2009 to Achieving School in 2012; Classified `B School" ADE 2015. Outstanding Leadership Award, Fayetteville Schools 2013. International Centerfor Leadership in Education Model School_4rvard 2013. National Forum Schools to lb"alch Arvard 2013. Shannon Wright Schools That Makes a Difference Arvard 2012. Arkansas Tobacco Grant for FPS Wellness Center 2010. Owl Creek is the 4th most diverse school in the state of Arkansas. 2005-2009 Director of Federal Pin ,grams, Fe jvileville Schools Managed $5.6 million in federal and state grant budgets. Supervised staff for ELL, CTE, PD, McKinney-Vento, Title Programs, State -Categorical, and worked as part of Curriculum & Instruction district administrative leadership team districtwide. 2004-2005 Prnfesxional Development Coordinator, Fayetteville Schools 2003-2004 Elemenlary Mathematics Specialist, Nortbrvest_4rkansas Education Services Cooperative Served 18 districts in Northwest Arkansas. Provided professional development, data disaggregation, curriculum alignment, and job -embedded teacher coaching. Awarded $300,000 competitive Title II grant funds to provide a multi -district initiative supporting math coaches and professional development for middle -level math teachers in NWA. 2002-2003 Math Teacher, McNair Middle School, .Fayetteville 1995-2002 Math, Language Arts, Social Studies & Career Teacher, Vest .Fork Middle School 1994-1995 Math Teacher, Oakdale Junior High, Rogers Publications Prioritie- in Pradice: The Essentials of Alathematics Glades 7-12 by K. Checkley, ASCD 2006. Contributed mathematics exemplar. Professional Organizations Kappa Delta Pi, 2019-present Association for Middle Level Education, 2019-present Arkansas Association of Educational Administrators, 2005-present National Association of Federal Education Program Administrators, 2005-2009, 2017-2018 Arkansas Association of Federal Program Administrators, 2005-2009, 2017-2018 Association for Supervision and Curriculum Development, 2004-present Arkansas Association of Middle Level Education, 2004-present Licenses/Certificates District Administrator License PK-12 Building Administrator License PK-12 District Curriculum Administrator License Teaching Licenses-5-12 Language Arts, 5-12 Mathematics, 4-8 Social Studies, Career Education Endorsement References Dr. Monica Riley, Executive Director, School of Education, University of Arkansas — Fort Smith 5210 Grand Avenue, Fort Smith, AR Monica.Rilevgua fs. edu 479-788-7912 Dr. John L Colbert, Superintendent, Fayetteville Public Schools 1000 W. Bulldog, Fayetteville, AR 6 & nLcr slhert «i. I ana r. net 479-973-8645 Laura Goodwin, former Vice President, Walton Arts Center Current Arts Integration Program Manager, University of Arkansas Fayetteville, AR 1goodN6Qa) ark.edu 479-283-0011 Charles Green, former Executive Director, Arkansas Association of Middle Level Educators Little Rock, AR cg-rcenI776(,sbW-lub.il.nef 501-351-6638 Dr. Bobby New, retired Superintendent, Fayetteville Schools 1552 W. Sunset Place, Fayetteville, AR bncNy l 304's=maiL, com 479-305-0050 CityClerk From: Mike Wiederkehr <mcwied@icloud.com> Sent: Thursday, October 28, 2021 1:09 PM To: CityClerk; Paxton, Kara Subject: Consideration Requested for Vacant Ward 2 Council Seat Attachments: Resume for Fayetteville Council.pdf CAUTION This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Ms. Paxton and City Clerk Staff, I am writing to confirm my desire to be considered to fill Mr. Petty's vacant Council seat should our City Council vote to elect/appoint a replacement member on November 2nd. Having consulted with family, friends and other Ward 2 residents, I have been encouraged to pursue this open seat. I take this opportunity seriously, and 32 years of municipal government experience have shown me first hand the complex responsibilities associated with being on City Council. Should Council choose for a special election to be held, I have organized resources for communicating my candidacy to the citizens of Ward 2, and have a campaign manager, treasurer, and outreach website ready to go. While prepared to announce my intention to run for this seat, if Council prefers to appoint someone to fill this Ward 2 vacancy, I respectfully request to receive their full consideration. My resume is attached. I fully support our mayor's stated core principles which include: equality, diversity, and inclusion through every action taken by the city government, with the goal of enhancing the safety, vitality, and prosperity of our city. I hope to join our City Council as they strive to put these principles into action through appropriate, contextual policies and growth which maintain and enhance Fayetteville's outstanding quality of life and unique sense of place. Sincerely, Mike Wiederkehr ■■ Mike Wederkehr 805-625-2410 mcwied@icloud.com 365 N Olive Avenue, Fayetteville, AR 72701 Profile Thirty-two years of municipal government experience including Human Resources, Economic development, Building & Safety where I managed a "one -stop" permit center, and Public Works administration where I managed efficiency and the city's solid waste management operations; Served as staff liaison to multiple boards and commissions. First two years of municipal experience were at the City of Fort Worth, Texas. All subsequent years of continuous service were at the City of Glendale, California. Experience ASSISTANT INTEGRATED WASTE ADNINISTRATOR — 09/2012-07/2017 Managed the day-to-day operations of a full -service Sanitation division at the City of Glendale which provided single-family, multi - Career Tenure by Field ■ Human Resources ■ Economic Development Building & Safety ■ Public Works Administration ■ Integrated Waste Management c; �i 7j 11% z•l "�o family and commercial recycling, refuse collection, and disposal services. Responsible for finances/budget, customer service, goal attainment, environmental reporting, and landfill diversion efforts. Oversaw a staff of 75 and a budget of $22 million. PUBLIC WORKS ADMINISTRATOR — OS/2007-09/2012 CITY OF GLENDALE, CA Served as assistantto the Director of Public Works: Performed studies including: efficiency of sewer maintenance and sidewalk replacement operations; determination of the city's true costto own, operate, maintain, and replace a fleet of 1,200 vehicles and apparatus; Personnel investigations; preparation of Council agenda staff reports; managed 700 acre burn area recovery and mud slide mitigation over five year period; conducted all departmental community meetings; drafted legislation. PERMIT SERVICES ADMINISTRATOR — 10/1994-05/2007 CITY OF GLENDALE, CA Began as a one-year acting assignmentfrom the City Manager, became a thirteen -year endeavor in which I managed the city's multi -departmental, one -stop permit center. Oversaw 37 Building & Safety staff and housed/coordinated the work of additional plan review staff from Zoning, Engineering, Fire, Traffic, Integrated Waste, Environmental management, and Water & Power. BUSINESS A551STANCE OFFICER — 03/1993-07/1995 CITY OF GLENDALE, CA Served as Ombudsman to the business community on behalf of the City Council and City Manager. Shepherded large or significant development projects through City approval processes. Responsible for streamlining and efficiency modifications to project review processes, procedures and legislation. SENIOR PERSONNEL ANALYST — 1989-1993 CITY OF GLENDALE, CA ASSOCIATE PERSONNEL ANALYST — 1987-1989 CITY OF GLENDALE, CA PERSONNEL ANALYST — 1987-1987 CITY OF GLENDALE, CA PERSONNEL ANALYST II — 1986-1987 CITY OF FORT WORTH, TX PERSONNEL ANALYST I — 1985-1986 CITY OF FORT WORTH,TX PERSONNEL TECHNICIAN I — 1985-1985 CITY OF FORT WORTH,TX Performed traditional functions of job analysis, testing, selection, salary/benefit surveys, labor relations negotiations, personnel investigations, supervisory training, employee counseling, and served as staff to the Civil Service Commission within a formal civil service system. Education Woodbury University, Burbank, CA - University of North Texas, Denton, TX Loyola University, New Orleans, LA - Skills and Credentials M.A. 2007 - Organizational Leadership -45 graduate units - Industrial/Organizational Psychology with an emphasis in organizational assessment and consulting B.A. in 3 years, 1978 - Psychology & Religious Studies Member of the American Public Works Association (APWA) Member of the APWA National Leadership and Management Committee Earned the APWA's highest credential of Public Works Leadership Fellow Member of the Solid Waste Association of North America (SWANA) Earned SWANA certification as Collection Systems Technical Associate Earned SWANA certification as Landfill Management Technical Associate Formal professional presentations include: 2008 APWA Southern CA chapter monthly meeting 2009 League of California Cities annual Public Works conference held in Monterey, CA 2016 National Government Fleet Expo and Conference, Nashville, TN 2017 Keynote speaker - National Government Fleet Expo and Conference, San Antonio, TX Professional publications include: June 2014 issue of the national APWA Reporter magazine March 2016 issue of the national APWA Reporter magazine Three chapters in the APWA Public Works Institute textbook. Current Fayetteville Volunteer Activity City of Fayetteville Environment Action Committee - appointed 2018 Washington County Historical Society - Board member 2019-2021 City of Fayetteville Planning Commission - appointed 2021 References References will be provided upon request. From: Paxton, Kara To: bbolinaer(a favetteville-ar.aov; bi)enninaton(c favetteville-ar.aov, Brown. Chris; Bunch, Sarah; citvclerk(c fayetteville-ar.gov; Curth, Jonathan; geads( Fayetteville-ar.gov; grobertsCabfayetteville-ar.gov; Gutierrez, Sonia; Hertzberg, Holly; ibatker(Wavetteville-ar.aov; Jones. D"Andre; Kinion, Mark; kiohnson(Wayetteville-ar.gov; krogers(Wayetteville-ar.gov; kwilliams(Wayetteville-ar.gov; IbransonCafayetteville- ar. ov; Iiordan(c favetteville-ar.aov; Paxton. Kara; Petty. Matthew; Dmulford(Wavetteville-ar.aov; Rea, Christine; Scroggin, Sloan; snorton(c fayetteville-ar.gov; Thurber, Lisa; Turk, Teresa Cc: Mathis, Jeana Subject: FW: Open ward 2 council position Date: Tuesday, November 2, 2021 5:29:00 PM Attachments: image001.pnng Good evening, Please see the below email. This is a letter of interest for the vacancy. Thank you, Kara Paxton, MSISM City Clerk Treasurer City of Fayetteville, Arkansas kanaxton a favetteville-ar. iiov T 479.575.8323 CITY OF FAYETTEVILLE ARKANSAS From: Sygnus Adun <vrakanas@gmail.com> Sent: Tuesday, November 2, 2021 5:25 PM To: Paxton, Kara <kapaxton@fayetteville-ar.gov> Subject: Open ward 2 council position CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hello, writing in response to the vacancy of the ward 2 council seat with intent to offer my candidacy for the position. While never having stepped into the arena of public governance before I believe that I can bring a number of valuable skills and experiences to the position and continue the progressive path blazed by councilman Petty during his tenure. I work with and interact with most of the ward residents on a daily basis and see in person the things affecting them the most. I bring over a decade of business experience, team leading, and organizational experience with me. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, November 2, 2021 5:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member D'Andre Jones Ward I Council Member Mark Kinion Ward 2 Vacant Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Meeting Final Agenda November 2, 2021 Zoom Information: Webinar ID: 865 6820 7943 Public Registration Link: https:Hus06web.zoom.us/webinar/register/WN_LNILWWWeQlKogOOU8_T8Ew Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items 1. 2020-0981 MONTHLY FINANCIAL REPORT Proposed Agenda Additions A. Consent A.1 2020-0887 APPROVAL OF THE OCTOBER 19, 2021 CITY COUNCIL MEETING MINUTES A.2 2021-0730 MIDLAND INDUSTRIAL SERVICES, LLC: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH MIDLAND INDUSTRIAL SERVICES, LLC FOR ADDITIONAL SERVICES ON THE NOLAND WATER RESOURCE RECOVERY FACILITY ELECTRICAL UPGRADE PROJECT IN THE AMOUNT OF $1,920.44 City of Fayetteville, Arkansas Page 2 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 A.3 AA A.5 A.6 2021-0787 BUDGET ADJUSTMENT FOR WATER PURCHASES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000,000.00 FOR THE PURCHASED WATER ACCOUNT DUE TO INCREASED WATER USAGE 2021-0807 ENVIRONMENTAL CONSULTING OPERATIONS, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2022 2021-0810 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION 2021-0812 BID #21-64 BERTREM PRODUCTS, INC.: A RESOLUTION TO AWARD BID #21-64 AND AUTHORIZE THE PURCHASE OF A WATER PUMP FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM BERTREM PRODUCTS, INC. IN THE AMOUNT OF $38,528.45 PLUS APPLICABLE TAXES City of Fayetteville, Arkansas Page 3 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 A.7 A.8 A.9 A.10 2021-0826 PINNACLE OZONE SOLUTIONS, LLC: A RESOLUTION TO APPROVE A ONE YEAR RENEWAL OF THE OZONE EQUIPMENT SERVICE CONTRACT WITH PINNACLE OZONE SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $24,920.00 FOR THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY 2021-0772 BID #21-36 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID #21-36 AND AUTHORIZE A ONE YEAR CONTRACT WITH ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON -CALL BASIS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL YEARS 2021-0773 BID # 21-72 COMFORT SYSTEMS USA (ARKANSAS): A RESOLUTION TO AWARD BID NO. 21-72 AND AUTHORIZE A CONTRACT WITH COMFORT SYSTEMS USA (ARKANSAS), INC. FOR PLUMBING SERVICES ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS 2021-0792 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $8,000.00 FOR THE PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas Page 4 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 A.11 A.12 A.13 A.14 2021-0795 ARKANSAS DEPARTMENT OF TRANSPORTATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,575.16 RECOGNIZING REVENUE FROM WALK ON PROPERTIES, LLC, AND TO AUTHORIZE A PAYMENT TO THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $31,575.16 FOR CONSTRUCTION OF A 400 FOOT SECTION OF THE SHILOH TRAIL 2021-0797 ADDITIONAL 10OLL FUEL REQUEST: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00 FOR THE PURCHASE OF ADDITIONAL 10OLL FUEL THROUGH THE END OF 2021 2021-0799 2021 JUSTICE ASSISTANCE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 JUSTICE ASSISTANCE GRANT IN THE TOTAL AMOUNT OF $54,909.00 WHICH WILL BE USED TO PURCHASE LAW ENFORCEMENT TRAINING AND EQUIPMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT AND THE WASHINGTON COUNTY SHERIFF'S OFFICE, AND TO APPROVE A BUDGET ADJUSTMENT 2021-0815 2022 JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40 City of Fayetteville, Arkansas Page 5 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 A.15 A.16 A.17 A.18 2021-0816 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $11,999.70 FOR THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW OFFICERS FOR FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT 2021-0809 FLEET OFFICE EXPANSION PROJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT REAPPROPRIATING FUNDS IN THE AMOUNT OF $10,000.00 FROM THE FLEET SHOP EXPANSION PROJECT TO THE FLEET OFFICE EXPANSION PROJECT 2021-0811 ADDITIONAL FLEET FUEL PURCHASE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021 2021-0814 TIPS COOPERATIVE PURCHASING CONTRACT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF VIDEO SECURITY NETWORKING EQUIPMENT, SOFTWARE, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH JULY 31, 2024 AND ANY FUTURE RENEWAL PERIODS City of Fayetteville, Arkansas Page 6 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 A.19 2021-0801 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO.5: A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT B. Unfinished Business BA 2021-0760 RZN-2021-065 (481 S. HAPPY HOLLOW RD./FULTON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-065 LOCATED AT 481 SOUTH HAPPY HOLLOW ROAD FOR APPROXIMATELY .51 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE At the October 19, 2021 City Council meeting this item was left on the First Reading. C. New Business CA 2021-0802 RZN-2021-070 (796 N. 54TH AVE./PBS PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-070 LOCATED AT 796 NORTH 54TH AVENUE FOR APPROXIMATELY 1.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE City of Fayetteville, Arkansas Page 7 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 C.2 C.3 CA C.5 2021-0813 RZN-2021-072 (3220 W. OLD FARMINGTON RD./STRICKLIN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-072 LOCATED AT 3220 WEST OLD FARMINGTON ROAD FOR APPROXIMATELY 20.40 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE 2021-0804 RZN-2021-071 (710 S. COLLEGE AVE./CEDARWOOD GROUP: AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-071 LOCATED AT 710 SOUTH COLLEGE AVENUE FOR APPROXIMATELY 0.31 ACRES FROM NC, NEIGHBORHOOD CONSERVATION TO DG, DOWNTOWN GENERAL 2021-0805 AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00: AN ORDINANCE TO AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 TO INCREASE THE COMPETITIVE BIDDING THRESHOLD FOR GOODS AND SERVICES TO $35,000.00 AND TO ENACT §34.24 CONTRACTS FOR PUBLIC IMPROVEMENTS NOT IN EXCESS OF $50,000.00 2021-0828 AMEND §118.01 APPLICABILITY AND §163.18 SHORT-TERM RENTALS: AN ORDINANCE TO AMEND § 118.01 APPLICABILITY OF THE FAYETTEVILLE CITY CODE AND § 163.18 SHORT-TERM RENTALS OF THE UNIFIED DEVELOPMENT CODE TO EXTEND THE SHORT-TERM RENTAL START-UP PERIOD FROM SIX MONTHS TO NINE MONTHS City of Fayetteville, Arkansas Page 8 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 C.6 2021-0836 WARD TWO, POSITION TWO VACANCY: A RESOLUTION TO CALL A SPECIAL ELECTION TO FILL A VACANCY OF THE CITY COUNCIL MEMBER FOR WARD 2, POSITION 2 OF THE CITY OF FAYETTEVILLE D. City Council Agenda Session Presentations DA 2021-0788 AGENDA SESSION PRESENTATION: ECONOMIC DEVELOPMENT CONSULTING CONTRACT UPDATE D.2 2021-0789 AGENDA SESSION PRESENTATION: ENTREPRENEURSHIP AND INNOVATION CONTRACT UPDATE E. City Council Tour: Date: November 1st, 2021 Time: 4:30-5:00 PM Address: 481 S. Happy Hollow Rd. Parking: Parking is available on -street along East 5th Street. Request: Rezone from RSF-4 to RSF-18 F. Announcements G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 9 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please start your public comment by giving your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. City staff s presentation and an Applicant's presentation whether presented by one or more than one presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent or majority vote allows additional time. Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall City of Fayetteville, Arkansas Page 10 Printed on 1012812021 City Council Meeting Final Agenda November 2, 2021 leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 11 Printed on 1012812021 Council Member Sonia Gutierrez Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City of Fayetteville Arkansas City Council Meeting October 19, 2021 City Council Meeting Minutes October 19, 2021 Page 1 of 18 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A meeting of the Fayetteville City Council was held on October 19, 2021 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. In order to create social distancing due to the Coronavirus, COVID-19 pandemic, Council Members Sonia Gutierrez, Mark Kinion, Matthew Petty, Sloan Scroggin, Sarah Bunch and Teresa Turk joined the meeting via online using a video conferencing service called Zoom. Mayor Lioneld Jordan, Council Member D'Andre Jones, Council Member Holly Hertzberg, Assistant City Attorney Blake Pennington, City Clerk Treasurer Kara Paxton, Chief of Staff Susan Norton, Chief Financial Officer Paul Becker, Chief of Police Mike Reynolds, Fire Chief Brad Hardin and staff members from the IT Department were present in City Council Chambers while demonstrating recommended social distancing. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None Citv Council Meeting Presentations, Reports, and Discussion Items: None Agenda Additions: None 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 2 of 18 Consent: Approval of the October 5, 2021 City Council Meeting Minutes. APPROVED Bid #21-59 Central Salt, LLC: A resolution to award Bid #21-59 and authorize the purchase of bulk crushed rock salt from Central Salt, LLC for $80.00 per ton for materials picked up and $94.25 per ton for materials delivered as needed. Resolution 248-21 as recorded in the office of the City Clerk Traffic Logix Corporation: A resolution to approve the purchase of speed cushions from traffic Logix Corporation in the amount of $25,285.00 plus any applicable sales tax and freight charges pursuant to a NCPA Cooperative Purchasing agreement for use by the Transportation Department. Resolution 249-21 as recorded in the office of the City Clerk Butterfield Trail Village, Inc. Cost Share Agreement: A resolution to approve a cost share agreement with Butterfield Trail Village, Inc. for Butterfield Trail's removal and reconstruction of a portion of damaged city sidewalk along Old Missouri Road in the amount of $2,900.00 to be paid by the City of Fayetteville. Resolution 250-21 as recorded in the office of the City Clerk Bid #21-70 Crossland Heavy Contractors, Inc. — 2019 Transportation Bond Project: A resolution to award Bid #21-70 and authorize a contract with Crossland Heavy Contractors, Inc. in the amount of $1,680,751.00 for the construction of the Shiloh Drive and Steele Boulevard Intersection Project, to approve a project contingency in the amount of $252,000.00, and to approve a budget adjustment — 2019 Transportation Bond Project. Resolution 251-21 as recorded in the office of the City Clerk Garver, LLC - 2019 Street Bond Project: A resolution to approve Amendment No. 1 to the Professional Engineering Services Agreement with Garver, LLC in the amount of $25,000.00 for construction phase services associated with the Shiloh Drive and Steele Boulevard Intersection Project, and to approve a budget adjustment - 2019 Street Bond Project. Resolution 252-21 as recorded in the office of the City Clerk JBZ, Inc. d/b/a Ellingson Contracting Change Order #3: A resolution to approve Change Order No. 3 to the contract with JBZ, Inc. d/b/a Ellingson Contracting in the amount of $140,619.00 for construction of the front and rear porches and replacement of missing windows and doors associated with the Woolsey Farmstead Restoration Project and to approve a project contingency in the amount of $14,062.00. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 3 of 18 Resolution 253-21 as recorded in the office of the City Clerk Special Needs Assistance Program Grant Agreement Amendment: A resolution to approve the Special Needs Assistance Program Grant Agreement Amendment with the U.S. Department of Housing and Urban Development and Fayetteville Housing Authority in the total amount of $76,763.00 for the city to administer programs to assist homeless Fayetteville residents. Resolution 254-21 as recorded in the office of the City Clerk Arkansas Department of Transportation: A resolution to approve an amendment to the current right of way maintenance permit with the Arkansas Department of Transportation in order for the city to be able to assist the creation of the city's third medical cannabis dispensary by having the right to determine which trees may be removed and which must be retained from parcel 765- 14875-001 near Interstate 49. Resolution 255-21 as recorded in the office of the City Clerk Ms. Jean Jowers Rescission Deed: A resolution to approve a rescission deed to reconvey about 5.82 acres to Trust A of the Hoyet Greenwood Estate so that Ms. Jean Jowers may personally donate this 5.82 acres back to the City of Fayetteville. Resolution 256-21 as recorded in the office of'the City Clerk Northwest Arkansas Council Foundation COVID Communications Campaign and Vaccination Campaign: A resolution to approve a Subrecipient Agreement with the Northwest Arkansas Council Foundation to provide funding from American Rescue Plan Local Recovery Funds to provide a region -wide COVID-19 communication and vaccination campaign in Benton and Washington Counties, and to approve a budget adjustment. Resolution 257-21 as recorded in the office of the City Clerk Council Member Hertzberg moved to accept the Consent Agenda as read. Council Member Bunch seconded the motion. Upon roll call the motion passed unanimously. Unfinished Business: 1776 North Fox Hunter Road Extension of the City's Sewerage System: A resolution to approve an extension of the city's sewerage system beyond the city limits to property located at 1776 North Fox Hunter Road. At the October 5, 2021 City Council meeting this item was referred to the Water & Sewer Committee and tabled for two weeks. Mark Rogers, Water & Sewer Operations Manager gave a brief description of the resolution. He stated Utilities is in support of the request. He stated the Water & Sewer Committee voted 3 to 0 to forward it to the City Council with a recommendation of approval. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 4 of 18 Council Member Turk: During our discussion at the Water & Sewer Committee meeting, we talked about there being no cost to the city. The landowner will bear all the cost associated with purchasing the manhole cover and will pay the impact fees. That reason led us to agree, as well as it not being suitable for soil for perking the septic tank. Council Member Turk moved to approve the resolution. Council Member Scroggin seconded the motion. Upon roll call the resolution passed unanimously. Resolution 258-21 as recorded in the office of the City Clerk New Business: Police Department Unmarked Unit Program: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of used vehicles for the Police Department Unmarked Unit Program in an amount not to exceed $35,000.00 per vehicle, and to allow existing unmarked units to be sold for trade-in value toward replacements. Assistant City Attorney Blake Pennington read the ordinance. Mike Reynolds, Chief of Police gave a brief description of the ordinance. Council Member Hertzberg moved to suspend the rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed unanimously. Assistant City Attorney Blake Pennington read the ordinance. Council Member Gutierrez moved to suspend the rules and go to the third and final reading. Council Member Jones seconded the motion. Upon roll call the motion passed unanimously. Assistant City Attorney Blake Pennington read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6492 as Recorded in the office of the City Clerk Appeal ADM-2021-065 (NE of Randal Pl. & Zion Rd./Randal Place Development Appeal): A resolution to grant the appeal of City Council Member Sarah Bunch and to deny LSIP 2021- 007. Council Member Bunch stated she was approached by several people in the vicinity of this development. She stated there was a lot of concern in the neighborhood. She stated she was bringing this resolution before Council on behalf of the neighbors. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 5 of 18 Jonathan Curth, Development Services Director gave a brief description of the resolution. He gave a brief history of the item. He stated staff recommends upholding our approval, as well as the Planning Commission's confirmation made last month. Brian Teague, Community By Design stated he is representing the property owner and the developer of the project. He gave a brief history of the project. He stated the parking meets the development code. He spoke about historical data of vehicular accidents. He spoke about a Master Street Plan modification for the Tier 2 Center. Council Member Turk: Please speak about tree canopy preservation and if that has been worked out where it reaches the 17.5% during his process. Jonathan Curth: This portion of lot was largely without canopy, compared to the Northern portion. Brian Teague: Mr. Curth is correct. Most of the first phase or the south side of the project is not a lot of tree canopy. The way that we did our tree canopy calculation was that we were going to lean on that north phase and have a lot more tree preservation on the north phase of the development. Jonathan Curth: It looks like some removal had to be done below the minimum canopy and as a result, 27 trees are required to be planted to mitigate that. Council Member Turk: Have those trees already been removed? Jonathan Curth: Not to my knowledge. That would be a violation of our Tree Preservation Ordinance. Council Member Turk: Longer lived trees sequester much more carbon than new saplings that are planted. There is a stream that runs through there that goes to Lake Fayetteville. Looking at the design that was just presented, it looks like that stream is completely paved over. Is that accurate? Jonathan Curth: It showed development on the northern half of the site and was part of the applicant's master plan they had shared with one of their variances. That is not being impacted with this portion of the proposal tonight. Council Member Turk: It makes it difficult when you split them up. It's zoned all CS, but when it is split up like this, it makes it difficult for everybody to follow. What does the applicant plan to do with the stream that cuts the property in half at 90 degrees? Brian Teague: We are meeting the Streamside Protection Ordinance and the requirements. The stream is a part of a larger drainage basin that somewhat traverses the site from east to northwest. We are proposing to preserve most of that stream corridor. If you look at the Master Plan, you'll see the Pedestrian Greenway that traverses the site from east to west and partially from south to north. That is where the stream is located. There are two other smaller sub -drainage basins. One 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 6 of 18 goes along the east property line, which we are proposing to pipe about 150 feet. The second sub - drainage basin is along our west property line. It's a ditch that runs along the east side of Randal Place. Because of the street widening requirement on Randal Place, we are proposing to pipe that drainage. Council Member Turk: With the proposed widening to create parallel parking on the east of Randal Place and the ditch, who actually pays for the street widening? Is it a cost share? Jonathan Curth: As it came through development, it would be the developer. For it to be cost shared with the city, it would have to go before the City Council. Council Member Turk: Typically, it's exclusively by the developer unless there's a cost share arrangement approved by the City Council? Jonathan Curth: Correct. Council Member Hertzberg: Some of the residents I have spoken with had some concerns about overflow parking. They claim the proposed design provides less than 50% of the parking that is needed. Have you spoke with any of the residents and do you have a plan for overflow parking? Brian Teague: We spoke to a number of the residents last Fall when we brought the rezone forward and those concerns were not brought forward at that time. We feel like we are providing adequate parking for our proposal. It will likely function in a shared parking scenario where some of the businesses, their peak parking demand will happen in the evening, where other businesses peak demand will happen during the day. If we need too, the residential portion of parking that addresses the residential requirement, that parking would be shared also. Council Member Hertzberg: When you were taking into consideration for parking for one bedroom, did you count one car for that unit or two? Brian Teague: We counted one car per bedroom. Council Member Gutierrez: What is the current speed limit and what will be the new speed limit with the revised street plan on Zion? Jonathan Curth: I believe it is 25 all the way to Randal and then I think it increases, but I'm not certain what it will be after the construction. Chris Brown, Public Works Director: There are some 25 and maybe 35 as well. That is something we have not yet evaluated, but we will be evaluating. It ties into some of the discussion we had recently about speed limits and what the appropriate limit is. There are ways of making those decisions. That street classification in our Mobility Plan shows recommended operating speeds of 25 to 30 miles per hour. It would be somewhere in that 30 miles per hour speed limit range and give or take 5 miles per hour. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 7 of 18 Jonathan Curth: The reviewing Engineer on this item did look at the on -street parking on Zion, in terms of a 30 mile per hour speed limit. It was anticipated it would be towards that upper end of what Mr. Brown referenced. Council Member Bunch: I know there are other places in Fayetteville where we have parallel parking like this that might have two lanes and a turn lane, which is similar situation to what is causing people to have so much concern. Jonathan Curth: The most prominent one that most people would be familiar with, is Lafayette. It has on -street parking, two lanes, but I don't believe it has a turn lane. Closer to this area at Watermark apartments on the northeast corner of Steele and Van Asche they installed on -street parking with that development. On Van Asche there is on -street parking along the entire extent, with two lanes of traffic ends a turn lane. The City Council received 12 public comments regarding this resolution. There was a brief conversation about PowerPoint presentations. Council Member Jones moved to allow a PowerPoint presentation to be displayed during public comment. Council Member Turk seconded the motion. Upon roll call the motion passed 6-2. Council Members Bunch, Turk, Hertzberg, Gutierrez, Jones and Kinion voting yes. Council Members Scroggin and Petty voting no. Kara Paxton, City Clerk Treasurer: I have scanned the documents and emailed them to the Council Members regarding the PowerPoint that was provided earlier. Nathan Ogden, Developer stated what has been approved through the city so far is the south half of the development. He stated nothing on the north phase has been applied for or approved. He stated as a design team and developer we have followed the law and city statutes for code, policies and procedures established by the City of Fayetteville. He stated the parallel parking was done to make parking spaces. He stated the restaurant will be owner/occupied, so it's counterintuitive for them to build a development they don't think they have enough parking places for the residents and their customers at the restaurant. He spoke about noise concerns. He requested for Council to uphold the decision of the Planning Commission. Council Member Turk: I went out there and looked around in the neighborhood. I have serious safety concerns about the blind turn when you go from Randal Place, north/south to making that turn to the west. It's concerning because of the alley that comes in there and a driveway. Parking is going to be a serious issue. The way the lakeside development is oriented, there's not a lot of green space or extra room. I am concerned about the stream. The north side has not been before us, but what I have seen from the south side, this is too dense. I will be supporting the appeal. Council Member Hertzberg: If we denied the LSIP, what is the developer able to do by right? Jonathan Curth: The project would likely have to be resubmitted to Planning, addressing the reasons it was denied. Unlike a rezoning, there aren't any standards in our ordinances that say there 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 8 of 18 has to be a cooling off period to resubmit. Alternatively, the Council could deny it or modify the conditions of approval that came with it. It's not something that happens procedurally very often. Mayor Jordan: The rezoning allows the development, but the rezoning does not allow the parking. That was a variance. Correct? Jonathan Curth: No. The variance was to allow the construction, the addition of on -street parking on Zion. This project could have been proposed with even less parking and meet our ordinances. Fayetteville does not have parking minimums for non-residential development. A restaurant and an office do not have to provide any parking. In instances where no parking is provided, staff can ask for an analysis on how it's not going to impact the area. In this instance, staff felt it was adequately met. The applicant provided enough parking to meet our residential parking requirements, which are minimums and maximums. They were required to provide one parking space per bedroom. The parking meets code. The proposal to include on -street parking on Zion was the exception requested by the applicant. Mayor Jordan: If the parking went away, could the development still occur? It is already zoned a current way. Correct? Jonathan Curth: Correct. Mayor Jordan: Blake, is that what you understand as well? Blake Pennington, Assistant City Attorney: Yes. Mayor Jordan: As long as they stay in the confines of the zoning, the development can occur, but the on -street parking could go away? Blake Pennington, Assistant City Attorney stated correct. He stated the Council could deny the variances that were requested by the applicant. He stated the City Code is very specific about the reasons that a development could be denied. He stated the City Council has enacted six reasons that a small or large site improvement plan can be denied, and he spoke briefly about the six reasons of denial. He stated the Supreme Court has said that it is arbitrary as a matter of law to deny approval of a plat that meets the standards of the code. Mayor Jordan: If they stay within the confines of the code, then they are legal. Correct? Blake Pennington, Assistant City Attorney: Correct. I would have serious concerns about our ability to deny such a development that meets those standards. Mayor Jordan: That would not include parking on the street? Blake Pennington, Assistant City Attorney: Correct. The Council could change the conditions of approval for those variances. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 9 of 18 Council Member Kinion: Looking at the property, neighborhood and the street layouts with the topography, density and on -street parking, which the reason they asked for the variance is because they see a need for the parking. Just because the off-street parking goes away doesn't mean the parking problem goes away. If the off-street parking was not approved, it would add more to the hazard of this area than what we have anyway. There has to be a compelling reason to deny this. The only compelling reason that would fit one of the six would be the safety. It is clear it would be hard to arrange an entrance, exit and parking in this area without creating a safety hazard. You can talk about removing the variance, but that does not remove the danger. I have concerns about runoff and the stream. We are trying to protect Lake Fayetteville. I am concerned there is not a compatibility with a residential neighborhood going into a high density area. We have to look at what could be the worst possible case with the zoning that we are faced with tonight. The zoning will always stay with the property. I will support the appeal. Council Member Bunch: We are talking about the safety of the street. That is the only thing I can see we can look at on this, as far as what we can deny or approve this appeal on. Are the streets in Lakewood, public streets or private streets? Jonathan Curth: Public streets and public alleys. Council Member Bunch: Theoretically, people park on them now that go to visit there, or anyone could park on a public street. Is that correct? Jonathan Curth: Correct. Council Member Scroggin: I hear from developers a lot of times that they get frustrated on us denying variances. A lot of times they have the right to do something and they ask for variances, so that it sits in our 2040 Plan better. It makes things safer because people don't want development at all, they say deny the variances. A lot of times the variances are what makes it work and fit in the 2040 Plan. Those are a needed component. If we deny the variances, I agree there are some legal issues because they can basically do this by right without the variances. The project would be far worse without the variances. Regarding traffic, I think this is a good location for this. With the roundabout that is going west of this and that there's sidewalks with trees in front of the athletic club and having parallel parking here is going to keep in people's mind that this is not an area to go 50 or 60 miles per hour. Parallel parking is safer. Some of the people in Lakewood could park in the parallel parking. I won't be voting for the appeal. Council Member Bunch: When I consider the Lakewood subdivision when it was built, there wasn't a whole lot out there and that is pretty high density at the time it was built. I don't recall if there was any opposition to that subdivision going in, but there was probably some. I am having a hard time finding, other than being able to say it might cause an unsafe traffic condition around that sharp corner. I don't know that having the street parking is going to be as unsafe when you consider you are going to have a light in one area, a turn lane now and a roundabout. It's going to tone all that down a little bit. I am struggling with what my decision should be. Council Member Petty stated it seems the applicant followed the proper procedures. He stated we got what the rules say and what our plans say that we want. He stated this feels like a bait and 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 10 of 18 switch if we were to grant an appeal that reverses such a strong decision from the Planning Commission and a strong recommendation from our staff. He spoke about growth centers. He stated he can't vote to approve or support the appeal. Council Member Jones: I had the opportunity of visiting out there. Safety is a concern. I appreciate how the citizens have come forth to express their concern. I appreciate how the business owners have come out as well and are wanting to do something that's going to make Fayetteville nicer. Council Member Bunch: If we vote down this appeal, we still have what can go in there without the variances. The variances dramatically improve the possibility of this property. The variances make it safer. Council Member Gutierrez spoke about an area of town on 15th Street that has parallel parking. She stated she uses that particular street quite a bit so she can avoid MLK. She stated the idea that parallel parking is bad and is going to make people go faster, the opposite is true. She stated removing the parking is going to put more parking into the neighborhood. She wants the applicant to have a better conversation about the north part with the neighbors. Mayor Jordan: A yes vote, is a vote for the appeal. Correct? Blake Pennington, Assistant City Attorney: Yes. That would deny the large site improvement plan that has been submitted by Mr. Teague and his team. Council Member Turk moved to approve the resolution. Council Member Jones seconded the motion. Upon roll call the resolution failed 4-4. Council Members Turk, Hertzberg, Jones and Kinion voting yes. Council Members Scroggin, Bunch, Gutierrez and Petty voting no. This resolution failed. Appeal RZN-2021-064 (1287 N 54th St./Northstar Construction): An ordinance to rezone that property described in rezoning petition RZN 21-064 located at 1287 North 54th Street for approximately 12.18 acres from R-A, Residential Agricultural to RI-12, Residential Intermediate, 12 units per acre. Assistant City Attorney Blake Pennington read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. He stated this is an appeal of the Planning Commission's denial of the request. He stated staff was fairly mixed on the findings but supports the request. He stated the Planning Commission was conflicted but denied the request 6-1. He stated staff has not received any public comment. J.R. Carroll, Legal Counsel for the Applicant briefly described the project. He stated it is unlawful under Arkansas law to have what is considered spot or downzoning. He stated there are 20 acres of RU on one piece of property and on the other side of the piece of property you have RI-12, 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 11 of 18 which amounts to 40 acres. He stated if the city were not to allow RI-12 and would require a less dense zoning, it would be a classic example of downzoning. He stated in this area, there is a history by the city that they approve this type of zoning. He spoke about the infill score. He spoke about density and services. Council Member Jones: It sounds like it is going to create connections between neighborhoods. Correct? J.R. Carroll: Correct. It would be zoned exactly the same way that the zoning to the west is. Council Member Jones: That would allow citizens to have an alternate route to 5 1 " Street and then to Mount Comfort when Wedington is backed up? J.R. Carroll: Correct. This was in the county until last month. By annexing this property, it allows the city to make those connections that are on its Master Street Plan. Council Member Jones moved to suspend the rules and go to the second reading. Council Member Hertzberg seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Turk: The applicant spoke to Arkansas law about not allowing downzoning or denying the zoning type when there was adjacent properties next door that had that zoning type or higher density. Is that accurate? Blake Pennington, Assistant City Attorney: Yes. The Supreme Court has said that spot zoning is illegal. I would not say this is a downzone. Our code provides that when property is annexed into the city, it is zoned R-A. It is up to the City Council whether that property gets rezoned. There are factors that you need to consider when you are considering a rezoning. The primary factor is compatibility with adjacent zones. As far as spot zoning is concerned, if you were to leave it R-A, I don't believe that would be spot zoning because you have R-A to the northeast and also to the south between this property and Wedington. The RI-12 is compatible with the property to the west and the east. You do have discretion. If this was challenged in court, the standard the court would look at is whether your decision was arbitrary and capricious. Council Member Jones moved to suspend the rules and go to the third and final reading. Council Member Scroggin seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 12 of 18 Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Ordinance 6493 as Recorded in the office of the City Clerk RZN-2021-065 (481 S. Happy Hollow Rd./Fulton): An ordinance to rezone that property described in rezoning petition RZN 21-065 located at 481 South Happy Hollow Road for approximately .51 acres from RSF-4, Residential Single Family, 4 units per acre to RSF-18, Residential Single Family, 18 units per acre. Assistant City Attorney Blake Pennington read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. He stated finds the request to be compatible from a land use perspective. He stated from a land use perspective, staff finds it be to similarly compatible. He spoke briefly about citizens extra documentation that was included in the packet. He stated staff recommends in favor of the request. He stated the Planning Commission concurred with staff and forwarded it to Council with a unanimous vote of 7-0. Jay Young, Development Consultants stated he is the representative for the developer. He briefly presented some slides to illustrate the type of development that developer wants to do. He spoke about lot sizes and configurations. He spoke about the architectural elevation of the type of structures the owner wants to build. Jonathan Curth: When the applicant's amended request changed, we did not note on Exhibit A that it was supposed to be RSF-18, instead of RI-U. As the Council moves forward with this request, if you would like to consider the amended one, please substitute this Exhibit A I am showing here with RSF-18 noted on it. I will get that to the City Clerk. Mayor Jordan: We've got to change what we were presented, to something else. Correct? Jonathan Curth: No. What was presented was correct. The Exhibit A that staff and I included in the packet still noted the previous request prior to the applicant request to amend it. This would amend Exhibit A to reflect what the Planning Commission considered, and staff is supporting. Blake Pennington, Assistant City Attorney: I suggest making a motion to replace the Exhibit A in the packet with the corrected version. Council Member Hertzberg moved to amend the ordinance by replacing Exhibit A. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones and Kinion voting yes. Council Members Gutierrez and Petty were absent during the vote. The City Council received three public comments regarding this ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 13 of 18 There was a slide presentation shown of the proposed rezoning. Council Member Turk stated a tour in the neighborhood would be helpful. She requested to hold it on the First Reading. Mayor Jordan: Is that in your Ward, Council Member Jones? Council Member Jones: Yes. I support that. This ordinance was left on the First Reading. RZN-2021-067 (4143 N. Shiloh Dr./RGMS Investments): An ordinance to rezone that property described in rezoning petition RZN 21-067 located at 4143 North Shiloh Drive for approximately 7.42 acres from C-2, Thoroughfare Commercial to CS, Community Services. Assistant City Attorney Blake Pennington read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. He stated staff finds the request to be compatible with the surrounding land uses in the area. He stated the neighboring business owner to the south was in favor of the request but wanted to ensure they weren't going to be at a loss for water and sewer services during the construction. He spoke about the Utility Department process for water and sewer service. He stated the Utility Department representatives feel confident there were enough protections for the property owner to not pose any concern. He stated staff is in favor of the request. He stated the Planning Commission forwarded it unanimously and recommends approval. Robert Goltermann, Owner of RGMS Investments, which is the applicant. He spoke briefly about his project. He stated the site has been underutilized for multiple years. He stated he has come up with a design that will not disrupt anything when it comes to the utilities and relocation. Council Member Scroggin: The rezoning can only make this area better. It would be great if we had residential here. I am in support of this. Council Member Kinion moved to suspend the rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Scroggin moved to suspend the rules and go to the third and final reading. Council Member Hertzberg seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 14 of 18 Assistant City Attorney Blake Pennington read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Ordinance 6494 as Recorded in the office of the City Clerk RZN-2021-069 (1471 S. Shiloh Dr./LLEJ IX, LLC): An ordinance to rezone that property described in rezoning petition RZN 21-069 located at 1471 South Shiloh Drive for approximately 2.09 acres from R-A, Residential Agricultural to CS, Community Services. Assistant City Attorney Blake Pennington read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. He stated staff recommends approval. He stated the Planning Commission recommended with a vote of 7 to 0 to forward to Council for approval. Council Member Turk: Jonathan, thank you for updating us with the ARDOT plans. Are those finalized or in development? How sure can we be that they are going to build an overpass here and a couple of roundabouts? What year would you anticipate something like that being built? Jonathan Curth: In talking to our City Engineer, he shared that it was in the work plan for ARDOT. However, the exact timeline of it is not as assured. My understanding is that the earliest it would be is mid to late 2022 before it would begin. Council Member Turk: That's relatively soon. Mayor Jordan: I have been working on this project for quite a while. We are moving that along as quickly as we can. The double roundabout is going to open up that whole south end in many different ways. It will address a lot of that 4 way stop business we got down there by the railroad track. It will promote better access to the hospital and our Regional Park. We will be close to the trail system. George Ducane, Applicant stated he was available for questions. Council Member Kinion moved to suspend the rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Kinion moved to suspend the rules and go to the third and final reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 15 of 18 Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Ordinance 6495 as Recorded in the office of the City Clerk VAC-2020-005 (2020 S. Cline Ave./Cline Ave. Row): An ordinance to approve VAC 20-05 for property located at 2020 South Cline Avenue to vacate portions of existing street right-of-way and portions of a general utility easement. Assistant City Attorney Blake Pennington read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. He stated staff recommends approval. He stated the Planning Commission recommended unanimously to forward to Council for approval. Gary Denzer, Applicant stated all the existing utilities that were in the utility easement were abandoned because there was no longer a need. He stated they ran new utilities and new easements to serve the structural lab. Council Member Hertzberg moved to suspend the rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Hertzberg moved to suspend the rules and go to the third and final reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Ordinance 6496 as Recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City Council Meeting Minutes October 19, 2021 Page 16 of 18 Amend §161.22 Community Services: An ordinance to amend §161.22 Community Services by removing Use Unit 18, Gasoline Service Stations and Drive-In/Drive-Through Restaurants from Permitted Uses and adding it to Conditional Uses. Assistant City Attorney Blake Pennington read the ordinance. Jonathan Curth, Development Services Director gave a brief description of the ordinance. Council Member Hertzberg moved to suspend the rules and go to the second reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Hertzberg moved to suspend the rules and go to the third and final reading. Council Member Jones seconded the motion. Upon roll call the motion passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Scroggin: Do we want to do an Emergency Clause to make this immediate because it would have already taken effect by now? Blake Pennington, Assistant City Attorney: It would be difficult to justify it from a health and safety standpoint, which is what the Supreme Court requires for an Emergency Clause. I would say, probably not. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Scroggin, Bunch, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Member Gutierrez was absent during the vote. Ordinance 6497 as Recorded in the office of the City Clerk Amend §31.16 Aldermen, Compensation: An ordinance to amend §31.16 Aldermen, Compensation of the City Code to allow Council Members to participate in participant -paid dental and vision insurance plans and to receive city -paid life insurance of $15,000.00 and the AD&D Municipal League insurance. Assistant City Attorney Blake Pennington read the ordinance. Council Member Kinion gave a brief description of the ordinance. Council Member Scroggin: Is the $15,000 life insurance already included? 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes October 19, 2021 Page 17 of 18 Missy Cole, HR Director: The $15,000 is not included. That's being added. Council Member Scroggin: What does that cost the city? Missy Cole: It is $2.40 per month, per Council Member. Mayor Jordan: We can afford it. Council Member Kinion moved to suspend the rules and go to the second reading. Council Member Hertzberg seconded the motion. Upon roll call the motion passed 6-0. Council Members Scroggin, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Members Bunch and Gutierrez were absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Council Member Hertzberg moved to suspend the rules and go to the third and final reading. Council Member Jones seconded the motion. Upon roll call the motion passed 6-0. Council Members Scroggin, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Members Bunch and Gutierrez were absent during the vote. Assistant City Attorney Blake Pennington read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 6-0. Council Members Scroggin, Turk, Hertzberg, Jones, Kinion and Petty voting yes. Council Members Bunch and Gutierrez was absent during the vote. Ordinance 6498 as Recorded in the office of the City Clerk Announcements: Council Member Turk thanked Council Member Petty for his dedication and service for 13 years to the city. She stated she has learned a great deal from him and wished him all the best in his new ventures. Council Member Petty: Thank you. Mayor Jordan stated this will be Council Member Matthew Petty's last evening with us as a Council Member. He spoke about Council Member Petty's service and many contributions to the City of Fayetteville. He stated his service over the past 13 years has helped make Fayetteville a great place to live and work. Mayor Jordan thanked him for his dedication to the people of Fayetteville. He stated it has been his privilege to work with Council Member Petty on making the city a better place for everyone. Council Member Petty: Thank you. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City Council Meeting Minutes October 19, 2021 Page 18 of 18 City Council Agenda Session Presentations: Agenda Session Presentation - Annual Airport Update, Summer Fallen. City Council Tour: Adjournment: 8:59 PM Lioneld Jordan, Mayor Kara Paxton, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, October 26, 2021 4:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member D'Andre Jones Ward I Council Member Mark Kinion Ward 2 Vacant Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Agenda Session Tentative Agenda October 26, 2021 Zoom Information: Public Registration Link: https://us06web.zoom.us/webinar/register/WN_mvRMpM51 R1 ullHG2kVSOHQ Webinar ID: 818 8085 2519 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2020-0981 MONTHLY FINANCIAL REPORT Proposed Agenda Additions A. Consent: A.1 2020-0887 APPROVAL OF THE OCTOBER 19, 2021 CITY COUNCIL MEETING MINUTES A.2 2021-0730 MIDLAND INDUSTRIAL SERVICES, LLC: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH MIDLAND INDUSTRIAL SERVICES, LLC FOR ADDITIONAL SERVICES ON THE NOLAND WATER RESOURCE RECOVERY FACILITY ELECTRICAL UPGRADE PROJECT IN THE AMOUNT OF $1,920.44 City of Fayetteville, Arkansas Page 2 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 A.3 AA A.5 A.6 2021-0787 BUDGET ADJUSTMENT FOR WATER PURCHASES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000,000.00 FOR THE PURCHASED WATER ACCOUNT DUE TO INCREASED WATER USAGE 2021-0807 ENVIRONMENTAL CONSULTING OPERATIONS, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2022 2021-0810 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION 2021-0812 BID #21-64 BERTREM PRODUCTS, INC.: A RESOLUTION TO AWARD BID #21-64 AND AUTHORIZE THE PURCHASE OF A WATER PUMP FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM BERTREM PRODUCTS, INC. IN THE AMOUNT OF $38,528.45 PLUS APPLICABLE TAXES City of Fayetteville, Arkansas Page 3 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 A.7 A.8 A.9 A.10 2021-0826 PINNACLE OZONE SOLUTIONS, LLC: A RESOLUTION TO APPROVE A ONE YEAR RENEWAL OF THE OZONE EQUIPMENT SERVICE CONTRACT WITH PINNACLE OZONE SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $24,920.00 FOR THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY 2021-0772 BID #21-36 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID #21-36 AND AUTHORIZE A ONE YEAR CONTRACT WITH ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON -CALL BASIS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL YEARS 2021-0773 BID # 21-72 COMFORT SYSTEMS USA (ARKANSAS): A RESOLUTION TO AWARD BID NO. 21-72 AND AUTHORIZE A CONTRACT WITH COMFORT SYSTEMS USA (ARKANSAS), INC. FOR PLUMBING SERVICES ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS 2021-0792 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $8,000.00 FOR THE PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas Page 4 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 A.11 A.12 A.13 A.14 2021-0795 ARKANSAS DEPARTMENT OF TRANSPORTATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,575.16 RECOGNIZING REVENUE FROM WALK ON PROPERTIES, LLC, AND TO AUTHORIZE A PAYMENT TO THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $31,575.16 FOR CONSTRUCTION OF A 400 FOOT SECTION OF THE SHILOH TRAIL 2021-0797 ADDITIONAL 10OLL FUEL REQUEST: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00 FOR THE PURCHASE OF ADDITIONAL 10OLL FUEL THROUGH THE END OF 2021 2021-0799 2021 JUSTICE ASSISTANCE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 JUSTICE ASSISTANCE GRANT IN THE TOTAL AMOUNT OF $54,909.00 WHICH WILL BE USED TO PURCHASE LAW ENFORCEMENT TRAINING AND EQUIPMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT AND THE WASHINGTON COUNTY SHERIFF'S OFFICE, AND TO APPROVE A BUDGET ADJUSTMENT 2021-0815 2022 JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40 City of Fayetteville, Arkansas Page 5 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 A.15 A.16 A.17 A.18 2021-0816 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $11,999.70 FOR THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW OFFICERS FOR FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT 2021-0809 FLEET OFFICE EXPANSION PROJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT REAPPROPRIATING FUNDS IN THE AMOUNT OF $10,000.00 FROM THE FLEET SHOP EXPANSION PROJECT TO THE FLEET OFFICE EXPANSION PROJECT 2021-0811 ADDITIONAL FLEET FUEL PURCHASE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021 2021-0814 TIPS COOPERATIVE PURCHASING CONTRACT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF VIDEO SECURITY NETWORKING EQUIPMENT, SOFTWARE, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH JULY 31, 2024 AND ANY FUTURE RENEWAL PERIODS City of Fayetteville, Arkansas Page 6 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 A.19 2021-0801 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO.5: A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT B. Unfinished Business: BA 2021-0760 RZN-2021-065 (481 S. HAPPY HOLLOW RD./FULTON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-065 LOCATED AT 481 SOUTH HAPPY HOLLOW ROAD FOR APPROXIMATELY .51 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE At the October 19, 2021 City Council meeting this item was left on the First Reading. C. New Business: CA 2021-0802 RZN-2021-070 (796 N. 54TH AVE./PBS PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-070 LOCATED AT 796 NORTH 54TH AVENUE FOR APPROXIMATELY 1.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE City of Fayetteville, Arkansas Page 7 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 C.2 C.3 CA C.5 2021-0813 RZN-2021-072 (3220 W. OLD FARMINGTON RD./STRICKLIN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-072 LOCATED AT 3220 WEST OLD FARMINGTON ROAD FOR APPROXIMATELY 20.40 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE 2021-0804 RZN-2021-071 (710 S. COLLEGE AVE./CEDARWOOD GROUP: AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-071 LOCATED AT 710 SOUTH COLLEGE AVENUE FOR APPROXIMATELY 0.31 ACRES FROM NC, NEIGHBORHOOD CONSERVATION TO DG, DOWNTOWN GENERAL 2021-0805 AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00: AN ORDINANCE TO AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 TO INCREASE THE COMPETITIVE BIDDING THRESHOLD FOR GOODS AND SERVICES TO $35,000.00 AND TO ENACT §34.24 CONTRACTS FOR PUBLIC IMPROVEMENTS NOT IN EXCESS OF $50,000.00 2021-0828 AMEND §118.01 APPLICABILITY AND §163.18 SHORT-TERM RENTALS: AN ORDINANCE TO AMEND § 118.01 APPLICABILITY OF THE FAYETTEVILLE CITY CODE AND § 163.18 SHORT-TERM RENTALS OF THE UNIFIED DEVELOPMENT CODE TO EXTEND THE SHORT-TERM RENTAL START-UP PERIOD FROM SIX MONTHS TO NINE MONTHS City of Fayetteville, Arkansas Page 8 Printed on 1012712021 City Council Agenda Session Tentative Agenda October 26, 2021 C.6 2021-0836 WARD TWO, POSITION TWO VACANCY: A RESOLUTION TO CALL A SPECIAL ELECTION TO FILL A VACANCY OF THE CITY COUNCIL MEMBER FOR WARD 2, POSITION 2 OF THE CITY OF FAYETTEVILLE D. City Council Agenda Session Presentations: D.1 2021-0788 AGENDA SESSION PRESENTATION: ECONOMIC DEVELOPMENT CONSULTING CONTRACT UPDATE D.2 2021-0789 AGENDA SESSION PRESENTATION: ENTREPRENEURSHIP AND INNOVATION CONTRACT UPDATE E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 9 Printed on 1012712021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0981 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: 1. MONTHLY FINANCIAL REPORT File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 1012712021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0887 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Minutes Agenda Number: A.1 APPROVAL OF THE OCTOBER 19, 2021 CITY COUNCIL MEETING MINUTES City of Fayetteville, Arkansas Page 1 Printed on 1012712021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0730 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.2 MIDLAND INDUSTRIAL SERVICES, LLC: A RESOLUTION TO APPROVE A CHANGE ORDER TO THE CONTRACT WITH MIDLAND INDUSTRIAL SERVICES, LLC FOR ADDITIONAL SERVICES ON THE NOLAND WATER RESOURCE RECOVERY FACILITY ELECTRICAL UPGRADE PROJECT IN THE AMOUNT OF $1,920.44 WHEREAS, on June 4, 2020, the City Council passed Resolution 160-20 to approve a contract with Midland Industrial Services, LLC for the construction of critical electrical upgrades at the Noland Water Resource Recovery Facility; and WHEREAS, Change Order No. 2 provides for increasing the size of the underground conduits, labor and additional services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Change Order to the Contract with Midland Industrial Services, LLC for additional services on the Noland Water Resource Recovery Facility Electrical Upgrade Project, in the amount of $1,920.44. A copy of the Change Order is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0730 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 2 to the contract with Midland Industrial Services, LLC in the amount of $1,920.44 for additional changes directed during construction as work change directives to the contractor on the Noland WRRF Electrical Improvements Project. Account Number 02032.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Water and Sewer Fund WWTP Building Improvements Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 3,680,902.00 $ 1,913,763.34 $ 1,767,138.66 $ 1,920.44 1,765,218.22 V20210527 Purchase Order Number: 2020-484 Previous Ordinance or Resolution # 160-20 Change Order Number: Original Contract Number: Comments: 2 2020-34 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Reconciliation Change Order (Midland Industrial Services) for the Noland WRRF Electrical Upgrades RECOMMENDATION: Staff recommends approval of a change order with Midland Industrial Services, LLC in the amount of $1,920.44 for additional work change directives to the contractor. BACKGROUND: Resolution 160-20 approved a construction contract for electrical high -voltage replacements and upgrades at the Noland Water Resource Recovery Facility with Midland Industrial Services, LLC in the amount of $1,036,491.85. Construction began in Summer 2020. Change Order No. 1 was approved (Res. 273-20) in the amount of $349,814.99 to account for additional underground high voltage cabling and termination end points that had not been identified during the engineering design phase but were necessary for function and safety of the overall project. DISCUSSION: During construction, City Staff provided minor work change directives to the contractor to ensure the best end product would be delivered. These include increasing size of underground conduits from 3-in to 4-in to accommodate a neutral wire called out on the plans/specs. These portions of work had been identified as larger in the plant as-builts but upon exposure, needed to be upgraded to function with the overall design intent. More details can be seen in the contractor's narrative and the Engineer's cover letter. The cost increase for these items is $6,713.00. Furthermore, the contractor did not utilize a portion of their confined space bid allowance, for a savings of $4,792.56. Therefore, the net change order needed to reconcile all quantities is 1 920.44. BUDGET/STAFF IMPACT: Funds are available in the WWTP Building Improvements account. ATTACHMENTS: Engineer Recommendation Contractor Pricing Quote Change Order Worksheet Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 */dland 1dustrial Services Proposal AMCE For: Name: Brent Corwin Address: Noland WWTP Phone: Email: Brent.corwin&amce.com: cgranderson@fayetteville-ar.gov Proposal Proposal Lump Sum Information: Project Title: Change Orders Location: Fayetteville, AR Proposal Number: 21PE-132R1 Proposal Date: 07/20/2021 Midland Industrial Service is pleased to submit this Proposal/Agreement for the above referenced project. This proposal is good for 30 days. Should this proposal be acceptable, please sign, date and fax (or return) a copy to Midland Industrial Service at the above address. Thank you for this opportunity to be of service. DESCRIPTION OF WORK: Midland Industrial Service agrees to provide all labor, materials and equipment, unless otherwise noted to perform the following specific scope of work. Change Orders Scope of Work • The Ozone Building *We added a full size neutral from transformers to new MDP. This includes changing pipe sizes from 3" to 4" PVC as well as changing wire size from 2/0 to 500MCM and terminations at transformers. *The cost difference from the wire, pipe size, and terminations: $6,524.00 *Labor cost for installing increased pipe size, 500MCM, and extra terminations at transformers: $2,520.00 *TOTAL: $9,044.00 • The Blower Building *We added a full size neutral from transformer to new MDP. This includes changing pipe size from 3" to 4" PVC, Robroy, and ridged pipe as well as wire size from 3/0 to 500 MCM and terminations at transformers. *The cost difference from the wire, pipe size, and terminations: $9,785.00 *Labor cost for installing increased pipe size, 500MCM, and extra terminations at transformers: $2,520.00 *TOTAL: $12,305.00 • High Voltage Reconfiguration at SWGR 100 *Provide and Install (3) 600I Elbows in Vault, (6) 200I Elbows at Sta 100 and Sectionalizing Cabinet, (3) Module Splice in Vault 1, (3) 600 Amp Insulated Dust Cover @ Sta 101 */dland 1dustrial Services *Labor to Install: $5,360.00 *Material Cost: $4,140.00 *TOTAL: $9,500.00 • $30,849.00 Total -$9,500.00 HV Change Order -$5,040.00 Extra Labor -$5,096.00 Extra Concrete -$4,500.00 Wire $6,713.00 Total Cost - $6,713.00 EXCLUSIONS and CONDITIONS from the scope of work in this proposal are as follows: The owner is expected to provide the Midland Craftsmen a safe work environment by clearing away all unnecessary employees and other production activities from the work area. NOTICE TO PROCEED: Upon receipt of your written acceptance of this proposal either by purchase order referencing this proposal number or your approval below, up to 5 working days shall be required as lead time prior to the project start date. This notice excludes delays due to circumstances beyond the control of Midland Industrial Service, such as weather and access to work areas. AGREEMENT Contract Documents: this Agreement, together with the Proposal, shall constitute the Contract Documents and shall govern the rights of the parties hereto. In the event of any inconsistencies this Agreement shall control. Scope of the Work: shall be per the Contract Documents and shall constitute the "Work". Midland Industrial Service shall use its best care, skill and diligence in supervising and directing the Work; and have responsibility and control over the performance of the Work, including construction methods, techniques, manner, and sequences for coordinating and completing the various portions of the Work. Owner expressly warrants that any plans, drawings and specifications furnished by Owner are true, correct, and complete; and Midland Industrial Service is entitled to rely upon the adequacy, accuracy, and completeness of such documents. Midland Industrial Service will not be responsible for consequential damages of any type under any circumstances. Unless otherwise noted in the Proposal, Midland Industrial Service excludes performance and payment bonds; rock excavation; asbestos or any other hazardous material removal, disposal, or encapsulation; Service of licensed professionals such as attorneys, architects, or engineers; costs for after hour work, shift work, or weekend work. Important Notice to Owner: I understand that each person supplying material or fixtures is entitled to a lien against property if not paid in full for materials used to improve the property even though the full contract price may have been paid to the contractor. I realize that this lien can be enforced by the sale of the property if necessary. I am also aware that payment may be withheld to the contractor in the amount of the cost of any materials or labor not paid for. I know that it is advisable to, and I may, require the contractor to furnish to me a true and correct full list of all suppliers under the contract, and I may check with them to determine if all materials furnished for the property have been paid for. I may also require the contractor to present lien waivers by all suppliers, stating that they have been paid in full for supplies provided under the contract, before I pay the contractor in full. If a supplier has not been paid, I may pay the supplier and contractor with a check made payable to them jointly. Payment Terms: Owner agrees to pay Midland Industrial Service for the performance of the Work, subject to modification by written change orders signed by both parties. Payment for this proposal shall be based on monthly progress invoices, no retainage withheld, submitted by Midland Industrial Service with payments due in full no later than 30 days from the invoice date. Payments due and unpaid invoices shall bear interest at 10% per annum rate. Final payment shall be due when the Work is completed and final invoice is submitted. Insurance: Midland Industrial Services shall maintain insurance for Workers' Compensation, Employer's Liability, Comprehensive Automobile Liability, Comprehensive or Commercial General Liability on an occurrence basis. Government Funded Work: "Client acknowledges that it is the responsibility of the Client to notify Midland if this project is funded by federal or state funding prior to Midland pricing the project and beginning work. In the event Client fails to so notify Midland, Client shall indemnify and hold harmless Midland from any costs, fees, expenses, or damages brought by any governmental agency or third party for failure to comply with any law or regulation governing the terms and conditions of the work." Termination: Owner and Midland Industrial Service may terminate this Agreement only in the event of a material breach and only after providing written notice by letter delivered to the address stated herein and only after more than ten days has elapsed after such written notice without attempts to cure the default. */dland 1dustrial Services Governing Law: This Agreement shall be governed by law, and construed in accordance with, the laws of the State of Arkansas without regard to its conflict of laws provisions. Any disputes resulting in litigation between the Parties shall be conducted exclusively in the State of Arkansas Circuit Court for Washing County. The Parties irrevocably waive any objection which any of them may now or hereafter have to the bringing of any such action or proceeding in such respective jurisdictions, including any objection to the laying of venue based on the grounds of forum non conveniens and any objection based on the grounds of lack of in personam jurisdiction. Exclusion of Warranties: MIDLAND INDUSTRIAL SERVICES MAKES NO WARRANTIES, EITHER EXPRESS OR IMPLIED. THE IMPLIED WARRENTIES Of MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED. Miscellaneous: this Agreement is severable, and any part deemed unenforceable shall not render the remaining parts unenforceable. All covenants of the Agreement shall be subject to all federal and state laws, executive orders, rules, or regulations, and this Agreement shall not be terminated, in whole or in part, nor the parties held liable in damages, for failure to comply therewith, if compliance is prevented by, or if such failure is the result of any such law, order, rule, or regulation or acts of God. All implied covenants are waived. This Agreement is intended to be the final expression of the parties, and there are no other written or oral agreements relating to the subject thereof. This Agreement may only be amended by a further written agreement signed by both parties. This Proposal/Agreement, when signed by both parties, constitutes the entire agreement and contract between the parties for the performance of the Work described in this Proposal. Faxes of signed Proposal/Agreements are acceptable. Respectfully Submitted: Midland Industrial Services, LLC Accepted by Owner: Proposal Number: 21PE-132R1 Signature: Title: Acceptance Date: Purchase Order Number: ALLGEIER, MARTIN and ASSOCIATES, INC. Consulting Engineers July 27, 2021 Mr. Corey Granderson, P.E. Utilities Engineer City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Re: Noland WWT P Change Order #2 Dear Mr. Granderson: Midland Industrial Services made some changes to several areas nearing completion of the project. These are listed in their proposal for a change order. Their proposal indicates cost and then a reduction in cost due to discussions with them. Midland had to increase the size of several locations of underground conductor from 3" to 4" to accommodate a neutral called out by the plans and specifications. Midland installed copper wire as called out in the plans and specifications. The actual size of some conduit and wire was smaller than stated in the plans based upon original documents for the facility. Bullet point three has been removed from the proposal. We have had several discussions with Midland and have agreed upon a change order cost of $6,713.00. If this is acceptable to the city, we would like to proceed with the change order for this project. Sincerely, ALLGEIER, MARTIN and ASSOCIATES, INC. A. Brent Corwin, P.E. Electrical Project Manager ABC Enclosures cc: Tim Nyander Enclosures _ �Y y",I�t2 t7�� 7231 East 241h Street Jap!in, Mismuri C548Z4 417.68A.7200 rITY OF FAYETTEV iLLE ARKANSAS Change Order No. To Contractor: Midland industrial Sen'ices, Llk The Contract is chanted as follows: CHANGE ORDER Contract Title: Bid 20-30, Construction, Noland W WTI' Electrical Upgrades Date of Issuance: August 4, 2021 OR D r NANC UR F. S01.11T I f l N: 160-20 Effective: June 4. 2020 Bid Bid Previous Unit Contract Revised Rol ise[i Original Revised Item Item Estimated of Unit Estimated Unit Estimated Estimated No. Description Quantity Measure Price Quantity Price Cost Cost 41-1 Backup Generators 1 L5 $ 53.724.00 1 $ 53.724.00 $ 53.724.00 $ 53.724.011 #1-2 All remaining € 5kV equipment for Functional system 1 1,S $ 15.072.00 1 $ I5.072.00 $ 15.072.00 $ 15.072.00 41-3 Labor & Material to install Metal Building at Aeration Basin I LS $ 10.372.00 1 $ 10.372.00 $ 10.372.00 $ 10.372.00 41-4 Matcria10n1y 480-volt switchgear I LS $ 324.860.00 1 $ 324.860.00 $ 324.860.00 $ 324,860.00 41-5 AII480-volt equipment - LABOR I I.S $ 175.000.00 1 $ 173-000.00 $ 175.000.00 $ 175,000.00 # 1-6 All 480-volt equipment - MATERIALS I LS $ 1 39.255,00 1 $ 139.255.00 $ 139.255.00 $ 139,255.00 01-7 Mobilization I L.S $ 47.598.40 1 $ 47.598.40 $ 47.598.40 $ 47.598.40 # I-8 Bonding &- Insurance I LS $ 17.500.00 1 S 17,500.00 $ 17.5G0.00 $ 17.500.00 42-1 INSTALL 4/0 URD-Al. 15kV CONDt?CTOR 5355 LF $ 4.80 5355 $ 4.80 $ 25.704.00 $ 25,704.00 92-2 15-UG17-1500 4 EA $ 5.337.00 4 $ 5357.00 S 21.428.00 $ 21.428.00 42-3 15-UG I7-750 2 EA $ 5.357.00 2 $ 5.357.00 S; 10,714.00 $ 10,714.00 92-4 15-UG17-500 4 EA $ 5,357.00 4 $ 5,357.00 $ 21.428.00 $ 21.428.00 #2-5 PAD WORK tLabor and material) 8 EA $ 4,263.00 8 $ 4.263.00 $ 34.I U4.00 $ 34.104.00 92-6 UC I 1 EA $ - 1 $ _ $ _ S W2-7 15-UM33A 1 EA $ 8.995.00 1 $ 8.995.00 $ 8.995.00 $ 8.995.00 42-8 UM48-2 13 EA $ 442.00 13 S 442.00 $ 5.746.00 $ 5,746.00 02-9 VISTA-413 1 I A $ 17.930,00 f $ 17,930.00 $ 17.930.00 $ 17.930.00 42-10 VISTA-624 1 EA $ 20129.00 1 F 20.229.00 S 20 229.00 $ 20.229.00 42-1 1 4" CONDUIT 95 FT $ 27.00 95 $ 27.00 $ 2,565.00 $ 2.565.00 k2-12 REMOVE 94 AWG 1445 LF S; 3.01 1445 $ 3.01 $ 4.349.45 $ 4.349A5 #2-13 REMOVE 1/0 AWG 1.1+tl LF $ 3.00 130 S 3.00 1 $ 390.00 $ 390.00 Page 1 of 3 42-14 REMOVE 4M LIRD-AL 15kV CONDUCTOR 5370 1 1 $ 4.00 5370 $ 4.00 $ 21.480.00 S 21.480.00 42-15 REMOVE UG17-1500 Ct 1]A $ 4.533.00 6 $ 4.533.00 $ 27.198.00 $ 27.199.00 �2-16 REMOVE UG 17-500 4 EA S 4,725.00 4 $ 4,725.00 $ 18.9000) $ 18.900.00 17 REMOVE UCI 1 EA S - 1 S - $ - $ 42-18 REMOVE. UM3E-3 2 1:A $ 4.725.00 2 $ 4.725,00 $ 9,450.00 $ 9.450.00 42-19 REMOVE 1.1M48-2 1 LA $ 2.500.00 1 $ 2.500.00 S 2.500.00 $ 2.500.00 Demo, provide. and install (170' x 3) 510' Med, CO1.1 Voltage Cable: Switchgm 100 to new vault in front 1 LS $ 12.936.88 1 5 12.936.89 $ 12.936.88 $ 12,936.88 of headwork,; COI.2 1 erminations: Switchgear 100 to new vault in front I LS $ 19,369.32 of head►vorks 1 5 19.369.32 $ 19.369.32 $ 19,3fi9.3 2 Confined Space: S►►itchgear 100 to new vault in CO1.3 Front of headworks I 1.S 15.689.75 1 S 15AK75 $ 15.6K75 $ 15,689.75 Demo. provide. and install (500' x 3) 1500- Mcd. COI A Voltagc Cable, New vault in front of headworks to i S 12,781.25 1 S 12.781.25 $ 12,781 25 $ 12,781.25 switch ear 102 C'OI 5 Terminations, New vault in front of'head►vorks to switch ear 102 18,208.72 1 5 18.208.72 $ 18208.72 $ 18.208.72 Con tined Space: NewvauII in front oFheadworks to C01.6 switch ear 102 1 € 1fi,935.62 1 5 12,143.06 $ 16.935.62 $ 12.14.3,06 Demo, provide, and install (425' x 3 x 2) 2550' CO1.7 Med. Voltage Cable: Switchgear 102 to Blower 1 LS $ 44.694.38 € S 44.684.38 $ 44.684.38 $ 44.684.38 Wk. Transformers Terminations; Switchgear 102 to Blower Bldg. COLS Transformers 1 1.5 $ 16,21 [LO[} 1 S 16.210.00 $ l b.21 U.[)[1 $ 16,210.00 Confined Space: Switchgear 102 to Blower Bldg. COI 9 Transformers 1 l S $ 14..093.75 1 5 14.093.75 $ 14,093.75 $ 14.093.75 De rno, provide, and install (45' x 3) 135' Med. CO1.10 Voltage Cable. S►vitchgear 102 to Old Ops Bldg. I Ls $ T 100.19 1 5 7.100.19 $ 7,100.19 $ 7,100.19 i'ransformer Terminations: Switchgear 102 to Old Ops Bldg. Col.11 Transformer 1 LS $ 16.21 i1.00 1 S 16.2.10.00 $ 16,210.00 $ 16.210.00 Demo. provide. and install (250' x 3 x 2) 1500' C O1.12 Med. Voltage Cable, Conduit, cut outs at pole: I 15 $ 28.343.75 1 $ 28,343.75 $ 28.343.75 $ 28.343.75 r117uent l'urnp Station Transformer 7'crminationsfresting: switchgear 102 to Old Ups CO1.I3 Bldg. Transformer I 1 ti $ 16,599.11 1 $ 16.598.11 $ 16,598.1 1 w 16,598.11 Demo. provide. and instal (150' x 3 x 2) 900' CY11.14 Med. Voltage Cable: I'M1119 S►vitchgear (c_i? I LS $ 19MO6.25 1 $ 19.006.25 $ 19,006.25 $ 19,006.25 Aeration to Ozone Bldg. Page 2 of 3 Col.15 Terminations/Testing: PMH19 Switchgear -ri I LS $ 15.898.40 1 $ 15.898.40 $ 15.898.40 $ 15,898.40 Aeration to Ozone Bid-' Demo, provide, and install (60' x 3 x 2) 360' Med. C01.1 G Voltage Cable: PM 19 Sw itchgear to Aeration 1 LS $ 10.602.50 1 S 10.60150 $ 10.602.50 $ 10,602.50 131d . Transformers 1'erminationslTesting: PMH19 S�kitchgeartn C'{71.I T Aeration Bldg. Transformer 1 LS $ 16.396.14 1 5 16.396.14 5 Ir,. , x,.l l $ 16.39[i.14 COLTS Now Enclosures at vista switches and effluent um station. I LS $ 5.435.25 1 $ 5.435.25 $ 5.435.25 $ 5.435.25 building size and concrete pad increased at aeration Col 19 basin 1 L5 $ 5.046.00 1 5 5.09G.00 $ 5.096.00 $ 5,096.00 COI20 Additional concrete work at inlluenl pump station I LS $ 8.963.58 1 S 8,963.38 $ 8.963.58 $ 8.963.59 C01.21 Additional concrete work at old ops building. I LS S 12.759.45 1 5 12,758.45 $ 12.758.45 $ 12,758.45 CO 122 Additional concrete �xork at et'fluent pump station. 1 L4 $ 12,968.23 1 $ 12.968.23 $ 12.969.23 $ 12.968.23 CO 1.23 Relocate 480/120 transformer at ozone building. I l ,ti $ 3.528.47 l $ 3,528.47 $ 3,528.47 $ 3.528.47 Work Change Directives in Field at Ozone CO2.1 Building. Blower Building. and High Voltage [I l.ti $ - l $ 6.713.00 $ - �, 6313.00 Reconii uradan (breakdown attached Summation of Cost $ 1.386.306.84 $ 1.388.227.28 Net Cost For this Change Order $1,920.44 Plot valid until signed by (be Owner The original Contract Price was $ 1,036,491.85 Net change by previously authorized change orders $ 344 814.99 "The Contract Price prior to this Change Order was $ I,38G 306.84 The Contract Price will [increase by]' - e h�,jjrevaaiii URehaRged.1 The new Contract Price. including this Change Ordcr will be $ 1,388,227.28 The Contract TiToe(s) wilt I increased by] [d eereared by 11 m. m ai Ft H n e h a nged4 60 calendar days Required dates ofComplelion as of the date of this Change Order therefore arc: Substantial Completion Final Completion NOTE: This summan, doee not reflect changes in the CpMMI Price Or Ti Me( which have hWa autltnriZed by Work Change Directives not incorporated in this or previous Change Orders. Midland trial Services. LLC BY DA I'L: CITY OF FAYETTEVILLE BY Page 3 of 3 DATE 3/28/2021 4f2712021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0787 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.3 BUDGET ADJUSTMENT FOR WATER PURCHASES: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,000,000.00 FOR THE PURCHASED WATER ACCOUNT DUE TO INCREASED WATER USAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $1,000,000.00 for the purchased water account due to increased water usage. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0787 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a budget adjustment in the amount of $1,000,000.00 in the Purchased Water account due to increased water usage and increased number of water leaks. The purchased water expense account is the purchased water from Beaver Water District. Budget Impact: 5400.720.3800-5312.00 Water and Sewer Account Number Fund N/A N/A Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 9,060,000.00 $ 7,431,602.22 $ 1,628,397.78 $ 1,000,000.00 $ 2,628,397.78 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Budget Adjustment for Purchased Water Account RECOMMENDATION: Staff recommends approval of a budget adjustment in the amount of $1,000,000.00 in the Purchased Water account due to increased water usage, which is purchased from Beaver Water District. BACKGROUND: At the beginning of each budget cycle, the Utilities Department calculates the amount of money needed to purchase water from Beaver Water District for the entire year. This is accomplished by looking into the water usage history of the City in the previous year or years, and make some changes based on growth, climate and non -revenue water loss. DISCUSSION: Water purchased at the end of September 2021 is up by 9.83% compared to water purchased at the end of September 2020. This increase in water usage is due to several factors but most notably is due to increases seen in customer water usage and water loss due to leaks. More specifically, customer water usage is currently at record levels and is up by 3%. Additionally, the number of leaks in the City's water distribution system have increased by 135% at the end of September 2021 compared to what was seen at the end of September 2020. BUDGET/STAFF IMPACT: Because most of the growth in water purchased from Beaver Water District directly corresponds to growth in revenue, there are additional revenues received in water and sewer sales. The $1,000,000 requested for Water Purchases will come from the recognition of $700,000 in water sales and $300,000 in sewer sales. Attachments: Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WATER SEWER (720) 2021 Requestor: Tarvarius J. Smith BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A budget adjustment is needed within the Water and Sewer Fund's 2021 operations budget to fund additional water projected to be purchased from Beaver Water District for 2021. This increase in usage reflects an increase in revenues which is recognized by this adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0787 KP,vLwSpr � 10/13/2021 9:35 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 1,000,000 1,000,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20210831 Account Name 5400.720.3800-5312.00 1,000,000 - EX Purchased Water 5400.720.4310-4431.01 5400.720.4410-4432.01 - - 700,000 300,000 RE RE Water Sales - On Computer Sewer Sales - On Computer H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0787 BA Water Purchases.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0807 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.4 ENVIRONMENTAL CONSULTING OPERATIONS, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 8 TO THE CONTRACT WITH ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF $65,500.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT IN 2022 WHEREAS, Ordinance 5687, which was adopted on May 6, 2014, waived the requirement of formal competitive bidding and authorized a contract with Environmental Consulting Operations, Inc. for wetlands mitigation site monitoring and management for 2014; and WHEREAS, Section 3.3 of the contract provides that the contract may be renewed for additional one year terms upon mutual agreement of the City and Environmental Consulting Operations, Inc. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 8 to the contract with Environmental Consulting Operations, Inc. in the amount of $65,500.00 for wetlands mitigation site monitoring and management in 2022. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0807 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends the approval of Amendment No. 8 to the contract with Environmental Consulting Operations, Inc. in the amount of $65,500.00 for wetlands mitigation site monitoring and management for Woolsey Wet Prairie in 2022. Budget Impact: 5400.730.5120-5315.00 Water and Sewer Account Number Fund N/A N/A Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 79,100.00 79,100.00 $ 65, 500.00 13,600.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Environmental Consulting Operations, Inc. Amendment No. 8 RECOMMENDATION: Staff recommends the approval of Amendment No. 8 to the contract with Environmental Consulting Operations, Inc. in the amount of $65,500.00 for wetlands mitigation site monitoring and management for Woolsey Wet Prairie in 2022. BACKGROUND: Ordinance 5687, which was adopted on May 6, 2014, waived the requirement of formal competitive bidding and authorized a contract with Environmental Consulting Operations, Inc. for wetlands mitigation site monitoring and management for 2014. Section 3.2 of the contract provides that the contract may be renewed for additional one year terms upon mutual agreement of the City and Environmental Consulting Operations, Inc. ECO, Inc. developed the wetlands and storm water protection best management plans and conducted excellent construction inspection for the WSIP, and was tasked to ensure full compliance with the related regulations and permits. ECO, Inc. also designed the wetlands mitigation site that was required by the Corps of Engineers, which has a mandated seven-year monitoring and reporting period. DISCUSSION: The contract covers the following work tasks for 2022: 1. Project Administration and Management 2. Annual Ecological Restoration Monitoring 3. Annual Adaptive Management Strategy 4. Update Credit Tracking Ledger for Surplus Wetland Credits 5. Academic Research Project Guidance The details of each of these work tasks are outlined within the proposed Amendment No. 8 between the City of Fayetteville and ECO, Inc. Amendment No. 8 has an increase of $2,500.00 (4%) from Amendment No. 7 in 2021. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available in the Wastewater Treatment Operations Program. Attachments: 2022 Executive Summary Cost Justification for 2022 Contract Price Increase Amendment No. 8 2022 Executive Summary: Woolsey Wet Prairie Annual Ecological Monitoring and Adaptive Management: ECO, Inc. Contract Amendment No. 8 Overview & Background The Woolsey Wet Prairie Sanctuary was established by the City of Fayetteville as part of wetland compensatory mitigation requirements under Section 404 Permit 14207 issued by the U.S. Army Corps of Engineers Little Rock District (Corps). The 43.8-acre mitigation site was constructed to offset the permanent alteration of 7.92 acres of wetlands from construction of the City's Wastewater Systems Improvement Project (WSIP). The Section 404 Permit required 73.57 wetland credits to be generated at the mitigation site to offset wetland losses from the WSIP. Environmental Consulting Operations, Inc. (ECO, Inc.) developed the WSIP stormwater permitting Best Management Practices Plans, conducted WSIP construction compliance evaluations, and oversaw full compliance with related regulations and environmental permits. Under ECO, Inc.'s oversight, contractors working for the City completed over $160 million in work without a single environmental permit violation. ECO, Inc. designed the Corps -required ecological features of the wetland mitigation site and has met all mandated monitoring and reporting requirements, including the required wetland credit ledger to track the use of surplus wetland credits by the City of Fayetteville. Under ECO, Inc.'s management, a total of 94.47 mitigation credits have been generated, producing a surplus of 20.90 credits. After ECO, Inc.'s conferrals with the Corps, the City of Fayetteville received a special one -of -a -kind approval to use the 20.90 surplus wetland credits for City infrastructure projects that require wetland compensatory mitigation within the Illinois River Watershed. To date, surplus wetland credits have been used for the City's Van Asche Drive Extension Project and the Clabber Creek Recreational Trail Project, saving the City thousands of dollars. Under ECO, Inc.'s adaptive management strategy, the mitigation site has a current plant species list totaling 498 species, a more than ten -fold increase beyond the 47 plant species observed in 2004. Twelve species at the site are tracked by the Arkansas Natural Heritage Commission (ANHC) as species of state conservation concern. Nonetheless, persistent invasive species are present at the site, requiring continued monitoring and adaptive management activities ECO, Inc. Scope of Work ECO, Inc.'s May 8, 2014 Agreement for Professional Environmental Consulting Services covered the following work tasks for 2014, and has been amended annually from 2015 through 2022: ECO, Inc. Scope of Services Part A - Project Administration & Management Part B - Annual Ecological Restoration Monitoring Part C - Annual Adaptive Management Strategy Part D - Update Surplus Wetland Credit Tracking Ledger Part E - Academic Research Project Guidance The details for each of these work tasks are outlined within the proposed 2022 Contract Amendment No. 8 between the City of Fayetteville and ECO, Inc. for Parts A —E. As shown in the 2021/2022 cost comparison table below, the 2022 "Not to Exceed" cost of $65,500.00 represents a 4% increase to the contract amount that was approved by the City of Fayetteville for ECO, Inc.'s 2021 scope of work. The ECO, Inc. hourly billable rates for 2022 will remain the same. Contract Amendments No. 7 (2021) & No. 8 (2022) Cost Comparison ECO Scope of Services 2021 Amend. No. 7 2022 Amend. No. 8 Part A - Project Administration & Management $4,350 $4,350 Part B - Annual Ecological Restoration Monitoring $28,000 $28,000 Part C - Annual Adaptive Management Strategy $30,050 $31,650 Part D - Update Surplus Wetland Credit Tracking Ledger $0 $0 Part E - Academia Research Project Guidance $600 $1,500 TOTAL $63,000 $65,500 ECO, Inc. will continue to conduct annual monitoring activities to identify problem areas where specific management controls are warranted. ECO, Inc. will continue to coordinate adaptive management practices to: ➢ Develop plant group -specific herbicide application guidance and recommendations for Jacobs, ➢ Review records of herbicide applications made by Jacobs, ➢ Coordinate with Jacobs to maintain an aggressive herbicide program for controlling woody vegetation in an effort to prevent excessive growth of trees that necessitates timber mulching, ➢ Develop prescribed burn specifications for informal bid process of selecting burn contractor, ➢ Review, approve, and oversee conduction of academic research projects in accordance with City's COE Section 404 Permit requirements, ➢ Coordinate/scheduling/oversight of prescribed burn, and ➢ Process/coordinate/update surplus wetland credit ledger should City infrastructure improvement projects arise that require wetland mitigation credits. ECO, Inc. possesses the very specialized technical and regulatory expertise and site - specific knowledge to complete these tasks for the purpose of meeting Corps - mandated mitigation performance standards and to maintain the existing surplus wetland credits for use in future City infrastructure improvements that require compensatory wetland mitigation. Having won numerous awards and recognitions, Woolsey Wet Prairie Sanctuary has been a success story under the design and management of ECO, Inc. and is a unique ecological feature for the City of Fayetteville like no other in Arkansas. &avnoxwpana. ECO, INC. "Integrating ECOnomy and ECO1W since 1990" Date: September 8, 2021 To: Tim Nyander — City of Fayetteville From: Bruce Shackleford — ECO, Inc. ReLyardinLy: Justification for 2022 Woolsev Wet Prairie Contract Price Increase I am providing additional information pertaining to the justification for the price increase in ECO, Inc.'s 2022 Contract Amendment No. 8. As discussed in the September 8, 2022 Executive Summary for Woolsey Wet Prairie Annual Ecological Monitoring and Adaptive Management: As shown in the 202112022 cost comparison table below, the 2022 "Not to Exceed" cost of $65,500.00 represents a 4% increase to the contract amount that was approved by the City of Fayetteville for ECO, Inc.'s 2021 scope of work. The ECO, Inc. hourly billable rates for 2022 will remain the same. As requested by the City, ECO, Inc. has been routinely conferring with Northwest Arkansas Land Trust (NWALT) concerning their adaptive management and monitoring activities at the adjacent Westside Prairie. It is vital for both parties to be fully aware of how their site activities mesh with adjacent site activities to avoid conflicting management strategies, to fully communicate and to develop opportunities for synergies that benefit both unique sites. We have developed a good working relationship with NWALT, have included Jacobs within all communications, and are very pleased with how NWALT is very much on the same page as ECO, Inc. in terms of management and monitoring strategies. There will be a need for continued NWALT conferrals and communications that will slightly increase ECO, Inc.'s 2022 budget under Part C - Annual Adaptive Management Strategy. ECO, Inc. has experienced increased labor related to an increase in academic research projects, therefore requiring additional time for implementation of the Guidance for Conducting Scientific Research at Woolsey Wet Prairie Sanctuary that ECO, Inc. developed in 2018. Therefore, there will be a slight increase in the scope of work under Part E - Academic Research Project Guidance for 2022. From the beginning, we have more than welcomed research projects, but seek to protect the City of Fayetteville by educating researchers that Woolsey is a wetland compensatory mitigation site highly regulated by the Corps of Engineers in perpetuity with strict requirements. Contract Amendments No. 7 (2021) & No. 8 (2022) Cost Comparison ECO Scope of Services 2021 Amend. No. 7 2022 Amend. No. 8 Part A - Project Administration & Management $4,350 $4,350 Part B - Annual Ecological Restoration Monitoring $28,000 $28,000 Part C - Annual Adaptive Management Strategy $30,050 $31,650 Part D - Update Surplus Wetland Credit Tracking Ledger $0 $0 Part E - Academic Research Project Guidance $600 $1,500 TOTAL $63,000 $65,500 As a recap, ECO, Inc.'s annual budgets for adaptive management and monitoring at Woolsey Wet Prairie since 2018 have been: 2018 - $62,862 2019 - $66,255 2020 - $66,255 2021 - $63,000 2022 - $65,500 ECO, Inc.'s estimated budget for 2022 Woolsey Wet Prairie Adaptive Management and Monitoring scope of work is $65,500. This figure is 4% above our 2021 budget, and 1 % below our individual 2019 and 2020 budgets. AMENDMENT NO.8 TO AGREEMENT FOR ENVIRONMENTAL CONSULTING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND ENVIRONMENTAL CONSULTING OPERATIONS, INCORPORATED FOR WOOLSEY WET PRAIRIE ECOLOGICAL MONITORING AND MANAGEMENT ENVIRONMENTAL CONSULTING SERVICES THIS AMENDMENT NO.8 to the Agreement For Professional Environmental Consulting Services, dated May 8, 2014 (the "Agreement"), by and between CITY OF FAYETTEVILLE, ARKANSAS (CITY) and ENVIRONMENTAL CONSULTING OPERATIONS, INC. (ECO) for environmental consulting services in connection with monitoring and ecological adaptive management of CITY's wetland mitigation site (SITE) known as Woolsey Wet Prairie is made and entered into for purposes of continuity of Site wetland habitat status in order to maintain surplus wetland credits generated at Site and due to Corps of Engineers (Corps) regulatory requirements to manage and maintain wetland compensatory mitigation in perpetuity to assure Site continues to meet ecological performance standards. WHEREAS, this AMENDMENT NO.8 is a renewal of the May 8, 2014 Agreement that included a provision for automatic renewal of ECO's annual Scope of Services beyond 2014 for additional 1-year terms upon mutual agreement by both CITY and ECO. Unless specifically stated, all other terms and conditions of the Agreement shall remain in full force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed by an authorized representative of the CITY and ECO. NOW THEREFORE, the CITY and ECO agree to amend the Agreement for ECO's Scope of Services as follows: 1. Part A - Project Administration & Management a) General administration and project management activities; b) Perform project initiation activities; c) Provide environmental regulatory and technical information to CITY, CITY Contractors, Citizens of CITY, and Academia; d) Meet with CITY, CITY Contractors, and Academia for information exchange, goal and timeline setting, reviewing management strategies, and action items; e) Perform internal project control including budgeting, scheduling, and quality control; f) Part A applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council and amended upon approval for renewal of Part A services beyond 2022. 090821-ECO WWP Amnd No. 8.pdf 2. Part B - Annual Ecological Restoration Monitoring a) Conduct qualitative monitoring activities throughout the growing season to maintain cumulative plant species lists, evaluations of seasonal hydrology and associated plant communities, and identification of stands of invasive plant species to be controlled; b) Observe and document total plant species richness for each wetland cell and the total mitigation SITE in historical comprehensive plant species lists; c) Record locations of concentrated stands of non-native and native invasive plant species and locations of rare Arkansas Natural Heritage Commission (ANHC) tracking plant species on wetland cell maps; d) Develop 2022 Woolsey Wet Prairie Adaptive Management Strategy & Monitoring Report No. 16 that is consistent with historical monitoring and management activities at Site in a format to be used for SITE adaptive management purposes; e) Part B applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part B services beyond 2022. 3. Part C - Annual Adaptive Management Strategy a) Continued development and implementation of annual strategy for specific controls of invasive species via selection, coordination, and scheduling of time sensitive hydrology controls, herbicide applications, mowing, hand pulling, and prescribed burning; b) Make SITE visits throughout the growing season to make observations of hydrology, vegetation, and effectiveness of invasive vegetation control; c) Oversee selection, scheduling, and coordination of SITE adaptive management activities and provide guidance pertaining to Site Deed -Restrictive Covenant restrictions to CITY and CITY's Contractors associated with management of Site; d) Provide restoration ecology advisory technical guidance to CITY and CITY's Contractors associated with management of Site for the purpose of implementation of Site management activities that are compliant with Site permanent protection measures and restrictions specified in the CITY's Section 404 permit; e) Document and maintain records of adaptive management activities implemented and the date of use; f) Make adjustments, as necessary, to timing and type of vegetation management to be implemented including, but not restricted to, hydrology management, mowing, herbicide applications, prescribed burning, and hand pulling of invasive plant species; 090821-ECO WWP Amnd No. 8.pdf g) Utilize wetland cell aerial photographs showing locations of concentrated stands of invasive and non-native plant species and locations of rare ANHC tracking plant species in order to target and prioritize areas for specific management activities; h) Develop herbicide application specifications that include specific types of herbicides to apply to specific invasive plant species by CITY contractors; i) Schedule and select type of herbicide, adjuvant, and application rate to be used for specific target non-native and invasive plant species at specific locations and document herbicide effectiveness; j) Coordinate, schedule, and observe areas where herbicide applications have been made to evaluate effectiveness for controlling invasive species by CITY contractors; k) Develop burn specifications that clearly identify prescribed Burn Contractor responsibilities as a part of CITY's informal bid process that identify: SITE preparation, notifications, and Burn Contractor responsibilities; 1) Coordinate, schedule, and observe prescribed burn to evaluate Burn Contractor's conformance with state laws, notifications, and specifications; m) Coordinate co -existence of planned construction and operation activities at adjacent solar array and NWALT Westside Prairie Preserve with adaptive management activities at the SITE; n) Part C applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part C services beyond 2022. 4. Part D - Update Credit Tracking Ledger for Surplus Wetland Credits a) SITE has generated surplus of wetland credits above those required by CITY's Section 404 permit for wetland compensatory mitigation. CITY has received Corps approval to use wetland credits to mitigate for wetland impacts caused by the CITY's infrastructure improvement projects within Illinois River watershed, HUC 11110103; b) Under the 2014 Scope of Services, ECO developed a wetland credit ledger to include surplus credits and credit debits from CITY's Van Asche Extension Project for submittal to Corps; c) Under the 2015 Scope of Services, ECO developed a wetland credit ledger to include surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for submittal to Corps; d) Under the 2016 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; 090821-ECO WWP Amnd No. 8.pdf e) Under the 2017 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; f) Under the 2018 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; g) Under the 2019 Scope of Services, CITY did not utilize any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; h) Under the 2020 Scope of Services, ECO developed a wetland credit ledger to include surplus credits and credit debits from CITY's Clabber Creek Recreational Trail Project for submittal to Corps; i) At the time that this document was developed, under the 2021 Scope of Services, CITY had not utilized any surplus wetland credits for City infrastructure improvement projects requiring wetland compensatory mitigation; j) It is unknown at the current time, whether or not Part D services will be necessary for January through December 2022, and will be a function of whether or not surplus credit transactions occur. Should 2022 wetland credit transactions occur, ECO shall update wetland credit ledger accordingly for submittal to Corps at the end of 2022; k) Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part D services beyond 2022. 5. Part E - Academic Research Project Review and Guidance a) During 2017, there was an increased interest in the SITE for academic research projects from various departments of the University of Arkansas ranging from herpetology to soil microbiology. While research projects at the site are exciting and encouraged, the need exists for guidance and oversight to ensure that all parties involved are made aware of the various requirements of the CITY's Section 404 permit and Deed Restricted Covenant for the SITE. Failure to manage research project activities at the SITE has the potential to result in the CITY not being in compliance with the terms and conditions of the CITY's Section 404 permit and the Deed Restricted Covenant for the SITE. b) ECO, Inc. has developed a research request form and guidance document intended for use by proposed research projects that will provide project -specific relative information to ECO, Inc., Jacobs, and the CITY for review and approval, while also educating the applicant about the SITE Section 404 permit requirements. ECO, Inc. will review academic research project proposals and provide project -specific guidance to parties conducting research at SITE. c) Part E applies to January through December 2022. Renewal of ECO's annual Scope of Services will be reviewed by the City Council, and amended upon approval for renewal of Part E services beyond 2022. 090821-ECO WWP Amnd No. 8.pdf 6. Compensation For the amended Scope of Services described herein, CITY agrees to pay ECO the sum specified below on Cost Detail Table. The total payment shall be a lump sum "not to exceed" amount of SIXTY-FIVE THOUSAND FIVE HUNDRED U.S. DOLLARS ($65,500.00). Amendment No. 8 - 2022 Cost Detail Amended ECO Scope of Services Fee Estimate Part A - 2022 Project Administration And Management $4,350 Part B - 2022 Annual Ecological Restoration Monitoring $28,000 Part C - 2022 Annual Adaptive Management Strategy $31,650 Part D - 2022 Update Surplus Wetland Credit Tracking Ledger $0 Part E - 2022 Academic Research Project Guidance $1,500 TOTAL IF $65,500 The CITY and ECO intending to be legally bound, indicate their approval of this AMENDMENT NO.8 by their signatures below. ENVIRONMENTAL CONSULTING OPERATIONS, INC. Z-,,V,Ajj&d Bruce Shackleford, President CITY OF FAYETTEVILLE I� Date: September 8, 2021 Date: Lioneld Jordan, Mayor ATTEST: By: Kara Paxton, Deputy City Clerk/Treasurer Date: End of September 8, 2021 Amendment No. 8 for Environmental Consulting Services 090821-ECO WWP Amnd No. 8.pdf ENVICON-06 TRAEGARDNER ,4coR0 CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 8/31 /2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT La'Vonyea Whitfield PHONE FAX (A/C, No, Ext): (501) 778-9162 (A/C, No): (501) 778-0533 NFP Property & Casualty Services, Inc. P.O. Box 49 Benton, AR 72018 ADDRESS: lavonyea.whitfield@nfp.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: West American Insurance Company 44393 INSURED INSURER B :Ohio Casualty Insurance Company 24074 INSURER C : Westchester Surplus Lines Insurance Company 10172 Environmental Consulting Operations, Inc. 17724 Interstate 30 Suite 5A INSURER D : INSURER E : Benton, AR 72019 INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM DD YYY POLICY EXP MM DD YYY LIMITS A COMMERCIAL GENERAL LIABILITY CLAIMS -MADE ❑ OCCUR BZW57085594 5/10/2021 5/10/2022 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $ MED EXP (Any oneperson) $ 15,000 PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY El JECT PRO ❑ LOC OTHER: GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 4,000,000 $ AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED L NON -OWNED AUTOS ONLY AUTOS ONLY COMBINED SINGLE LIMIT Ea id accent $ BODILY INJURY Perperson) $ BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ $ B X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE US057085594 5/10/2021 5/10/2022 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ DED X RETENTION$ 10,000 $ 1,000,000 A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A XWW57085594 5/10/2021 5/10/2022 PER OTH- STATUTE ER 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT 1,000,000 $ C E&O/Professional Lia G24280469009 5/10/2021 5/10/2022 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Proof of Insurance City of Fayetteville THE EXPIRATION ATE THEREOF, ACCORDANCE WITH THE POLICY P OVIS ONSCE WILL BE DELIVERED IN 113 W. Mountain St. Fayetteville, AR 72701 AUTHORIZED REPRESENTATIVE r//cj ek- z ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0810 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.5 WASHINGTON WATER AUTHORITY: A RESOLUTION TO APPROVE AN AGREEMENT WITH WASHINGTON WATER AUTHORITY TO PROVIDE CUSTOMER USAGE INFORMATION WHEREAS, there are approximately 35 residents outside of the Fayetteville city limits who are connected to Washington Water Authority for water service, but are within the City's sewer service area; and WHEREAS, Washington Water Authority has proposed to provide water usage reports for those customers so the City can accurately bill for sewage services; and WHEREAS, the $2.50 per customer per month charge will be passed on to the customers affected by this agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Services Agreement with Washington Water Authority to provide usage information for Washington Water Authority's water customers utilizing the City of Fayetteville's sewage system, for a term ending December 31, 2021, with automatic annual renewals until terminated. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0810 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of an agreement between Washington Water Authority and the City of Fayetteville to provide usage information for Washington Water Authority's water customers utilizing the City's sewage system. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Washington Water Authority/City of Fayetteville Meter Reading Agreement RECOMMENDATION: Staff recommends approval of an agreement between The Washington Water Authority (Authority) and The City of Fayetteville (City) to provide usage information for the Authority's water customers utilizing the City's sewage system. BACKGROUND: There are approximately 35 City of Fayetteville sewer service accounts that are connected to Washington Water Authority for water service. These customers are located outside Fayetteville's city limits, but still within the City's sewer service area. DISCUSSION: The City shall provide the Authority with a list of those Authority water customers utilizing City's sewer system and shall update the list periodically. The City will bill these customers for sewage usage based on the water usage reports provided by the Authority. If a customer is more than 30 days delinquent in making payment for sewer services, and has been sent notice of termination, the Authority shall disconnect water service to such customers until such sewage usage fees have been paid. BUDGET/STAFF IMPACT: The City will pay the Authority $2.50 per customer per month, for each usage reading on customers utilizing the Authority's water service and the City's sewer service. This charge will be a pass -through to the affected customer. Attachments: Services Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 SERVICES AGREEMENT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE WASHINGTON WATER AUTHORITY This agreement made and entered into this day of November, 2021, by the City of Fayetteville, Arkansas, hereafter designated as the City, and the Washington Water Authority hereinafter designated as the Authority. Whereas, the City and Authority have this date mutually agreed that the Authority should provide usage information for the Authority's water customers utilizing the City's sewage system and the City shall pay for the services performed under the terms and conditions established by this agreement. Whereas, the City and Authority have this date mutually agreed that the City shall pay $2.50 per City Sewer Customer (defined below) per month for providing usage information under the terms and conditions of this agreement. I. Authority Duties: a. Preparation of Usage Reports i. The Authority shall prepare reports of monthly water usage for Authority water customers who utilize the City's sewage system. ii. The Authority shall transmit such reports to the City between the 15th and 20th day of every month for the prior month's water usage b. When properly notified of customers who have failed to pay their sewage usage fees to the City pursuant to A.C.A. § 14-229-103, the Authority shall disconnect water service to such customers until such sewage usage fees have been paid. II. City Duties: 1. The City shall provide the Authority with a list of those Authority water customers utilizing City's sewer system and shall update said list on a regular basis ("City Sewer Customers"). 2. The City shall be responsible for billing customers for sewage usage and for the collection of sewage use charges, based on the water usage reports provided by the Authority, and shall additionally be responsible for all delinquent account collection phone calls and/or mailings. 3. In accordance with A.C.A. §14-229-103, the City may notify the Authority of customers who have failed to pay their sewage usage fees to the City. 4. With regard to any delinquent sewer system customer, the City shall certify to the Authority that the specified customer is more than 30 days delinquent in making payment for sewer services, and has been sent notice of termination of water service should said account not be paid. 5. The City shall be responsible for sending termination notices to delinquent sewer customers. 6. The City will pay the sum of $2.50 per City Sewer Customer per month to the Authority for providing such usage reports. III. Agreement Approval and Termination: 1. This agreement is subject to approval of by the City Council for the City of Fayetteville, Arkansas and the Washington Water Authority Board of Directors. 2. The term of this agreement shall be for a period of the remainder of the year expiring on December 31. It shall automatically renew each year for one (1) additional calendar year unless on or before 90 days prior to the expiration of the current term either party shall give the other party written notice of that party's termination of the Agreement. 3. This agreement may be reviewed and modified for cost and performance items at the end of the first six (6) month period and each one (1) year period thereafter. 4. If through any cause, the Authority or City shall fail to fulfill in a proper and timely manner its obligations under this agreement, the Authority or City shall have the right to terminate this agreement by giving written notice of such termination and specifying the effective date thereof, at least 60 days prior to the effective termination date. For the CITY: Fayetteville, Arkansas By: Mayor Date: ATTEST: City Clerk For the AUTHORITY: Washington Water Authority LOW Randy Odglen, Chairman Date: City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0812 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.6 BID #21-64 BERTREM PRODUCTS, INC.: A RESOLUTION TO AWARD BID #21-64 AND AUTHORIZE THE PURCHASE OF A WATER PUMP FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM BERTREM PRODUCTS, INC. IN THE AMOUNT OF $38,528.45 PLUS APPLICABLE TAXES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #21-64 and authorizes the purchase a water pump for the Noland Water Resource Recovery Facility from Bertrem Products, Inc. in the amount of $38,528.45 plus applicable taxes. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0812 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid #21-64 and approving the purchase of a water pump for the Noland Water Resource Recovery Facility from Bertrem Products, Inc. in the amount of $38,528.45 plus applicable taxes. Budget Impact: 5400.730.5800-5801.00 Water and Sewer Account Number Fund 02069.1 Plant Pumps and Equipment - WWTP Project Number Project Title Budgeted Item? Yes Current Budget $ 1,317,743.00 Funds Obligated $ 1,065,188.58 Current Balance $ 252,554.42 Does item have a cost? Yes Item Cost $ 42,284.97 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 2 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Taxes are estimated at $3,756.52 for a total cost of $42,284.97. Freight is included in the bid pricing. CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY C❑UNCIL MEMO SUBJECT: Bid #21-64 Bertrem Products, Inc. — W3 Pump Replacement RECOMMENDATION: Staff recommends awarding Bid #21-64 and approving the purchase of a water pump for the Noland Water Resource Recovery Facility from Bertrem Products, Inc. in the amount of $38,528.45 plus applicable taxes. BACKGROUND: The Noland Wastewater Treatment Facility W3 Pumping Station delivers treated effluent to the Noland WRRF and BMS Facility for process water. The pumping station utilizes four pumps, 2- 100 HP, 1-150 HP and 1-300 HP pump. The water is used for washing, process, cleaning, and irrigation. In the past, the W3 water had been pumped through a large force main to another point of discharge. This discharge point has changed, and the 300 HP pump produces a discharge that is too great for the lines that service the Noland and BMS facilities. The existing pump would rupture the lines. Replacing the 300 HP pump with a 150 HP pump offers the ability to operate more reels for irrigation without damaging infrastructure. The additional pump also serves a redundancy for the W3 water system. DISCUSSION: The City of Fayetteville requested sealed competitive bids (Bid #21-64) on August 10, 2021, and Bertrem Products submitted the lowest and best bid for $38,528.45. The bid results are as follows: Bertrem Products, Inc. $38,528.45 Trillium Flow Technologies $39,615.00 Wastewater Solutions $48,360.00 Instrument & Supply, Inc. $58,620.00 Jack Tyler Engineering, Inc. $61,340.00 Staff recommends approval of the purchase of a water pump from Bertrem Products, Inc. in the amount of $38,528.45 plus applicable taxes. Taxes are estimated at $3,756.52 for a total cost of $42,284.97. Freight is included in the bid pricing. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available in the Plant Pumps and Equipment — WWTP account. Attachments: Bid Tab Submittal Bid 21-64, W3 Pump Replacement L: TY UP .� EVILLE ARKANSRAIFSAS Bid 21-64, W3 Pump Replacement Project Overview Project Details Project Name I Bid 21-64, W3 Pump Replacement Project Owner I Amanda Beilfuss Project Type I IFB Department I Purchasing The City is seeking bids from qualified vendors for the purchase of one (1) W3 effluent pump to be located at the Paul R. Noland Water Recovery Project Description and Reuse Facility (WRRF). This bid is for the purchase of equipment only; Installation will be the responsibility of the City. Any questions concerning the bidding process should be addressed to Amanda Beilfuss, City of Fayetteville Purchasing Agent. Open Date Jun 25, 2021 2:00 PM CDT Close Date Aug 10, 2021 2:00 PM CDT Highest Scoring Supplier Score Bertrem Products 100 pts trtr or FAYETTEVILLE ARKANS ARRAIiSAS Seal status Requested Information Unsealed on Bid Document - (Completed & Aug 10, 2021 2:01 PM CDT Signed) i W-9 Form Arkansas Secretary of State Filling # Additional Required Forms Aug 10, 2021 2:01 PM CDT Aug 10, 2021 2:01 PM CDT Aug 10, 2021 2:01 PM CDT Bid 21-64, Bid Table (BT-12FH) I Aug 10, 2021 2:01 PM CDT Date That Required On -Site I Aug 10, 2021 2:01 PM CDT Visit Was Completed Unsealed by Amanda Beilfuss Amanda Beilfuss Amanda Beilfuss Amanda Beilfuss Amanda Beilfuss Amanda Beilfuss C;TY OF .� FAYETTEVILLE ARKANS ARRAIfSAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Amanda Beilfuss Aug 10, 2021 2:01 PM CDT No L.ir ❑F FAYETTEVILLE ARKAN A I(A SAS Questions and Answers No messages CITY OF .� FAYETTEVILLE ARKANSRAIfSAS Public Notices Addendum 1 issued to Bid 21-64, W3 Pump Replacement Amanda Beilfuss, Jul 12, 2021 3:46 PM CDT Addendum 1 has been issued to Bid 21-64, W3 Pump Replacement and is available in the public files as "Bid 21-64, File 02 - Addendum 1, 07.12.21 ". Please direct all questions to the Purchasing Division at purchasing@fayetteville-ar.gov. To access this addendum visit http://fayetteville- ar.gov/bids. - Project Public Files changed Addendum 2 issued to Bid 21-64, W3 Pump Replacement Andrea Foren, Jul 26, 2021 3:58 PM CDT Addendum 2 has been issued to Bid 21-64, W3 Pump Replacement and is available in the public files as "Bid 21-64, File 03 - Addendum 2". This addendum includes revised requirements for site visits and a deadline extension. Please direct all questions to Andrea Foren at aforen@fayetteville-ar.gov. To access this addendum visit http://fayetteville-ar.gov/bids. - Project Close Date changed - Project Public Files changed ��FATETTEYfLLE AMXAMSAS Submissions Supplier Date Submitted Bertrem Products Aug 10, 2021 11:53 AM CDT WASTEWATER Aug 06, 2021 3:23 PM SOLUTIONS LLC CDT Trillium Flow Aug 09, 2021 5:33 PM Technologies CDT Instrument & Supply, Inc pp y' Jul 27, 2021 12:44 PM CDT Jack Tyler Engineering, Aug 10, 2021 11:33 AM Inc CDT Name Email Justin Riedmueller I jiedmueller@bertrem.com Confirmation Code MTU2NTc3 Matias Roman �atias@wws-Ilc.com MTU2MTk1 Ed Dunn ed.dunn@trilliumflow.com MTU2NDgw Chris Enloe cenloe@isiequip.com MTU0MzA5 Greg Wethington awethington@jteng.com MTU2NTcx GAYEfT AMXANSEYfLLE AR! AMSRS Project Criteria Criteria Points I Description Total Base Bid 100 pts I Lowest price offered on the Unit 21-64, Technical Specifications Pass/Fail Does the bid meet all minimum specifications? Total 100 pts GAYEfTffV5LL1E AMXANS AR! AMS Scoring Summary Active Submissions Bertrem Products Trillium Flow Technologies WASTEWATER SOLUTIONS LLC Instrument & Supply, Inc Jack Tyler Engineering, Inc Total Total Base Bid 21-64, Technical Specifications 1100 pts 100 pts 97.26 pts 79.67 pts 65.73 pts 62.81 pts / 100 pts Pass/Fail Pass 100 pts ($38,528.45) 97.26 pts ($39,615.00) Pass 79.67 pts ($48,360.00) Pass 65.73 pts ($58,620.00) Pass 62.81 pts ($61,340.00) Pass .� fAYEfTffV5LLE AMXANS AR! AMS Proposal Score Comments Bertrem Products - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss 100 pts ($38,528.45) - Lowest Base Bid 21-64, Technical Specifications - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss Pass Meets the requirement(s) Meets requirements .� AYEfTffV5LLE AMXANS AR! AMS WASTEWATER SOLUTIONS LLC - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Reason Amanda Beilfuss 79.67 pts ($48,360.00) 21-64, Technical Specifications - Reviewer Scores Reviewer Score Amanda Beilfuss Pass Reason Meets the requirement(s) Comments N/A Comments N/A .� FAXANSAS fLLE AR! AMS f Trillium Flow Technologies - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Amanda Beilfuss 97.26 pts ($39,615.00) 21-64, Technical Specifications - Reviewer Scores Reviewer Score Amanda Beilfuss Pass Reason Comments Reason Meets the requirement(s) N/A Comments N/A fAYEfTffV5LLE AMXANS AR! AMS Instrument & Supply, Inc - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Amanda Beilfuss 65.73 pts ($58,620.00) 21-64, Technical Specifications - Reviewer Scores Reviewer Score Amanda Beilfuss Pass Reason Comments Reason Meets the requirement(s) N/A Comments N/A ARKANS EYlLLE FAYET Jack Tyler Engineering, Inc - Scoring Comments Total Base Bid - Reviewer Scores Reviewer Score Amanda Beilfuss 62.81 pts ($61,340.00) 21-64, Technical Specifications - Reviewer Scores Reviewer Score Amanda Beilfuss Pass Reason Comments Reason Meets the requirement(s) N/A Comments N/A C;TY OF .� FAYETTEVILLE ARKANS ARRAIfSAS Signatures Name Amanda Beilfuss (Project Owner) Amanda Beilfuss (Evaluator) Andrea Foren (Evaluator) Signatures Digitally signed by Amanda Amanda Beilfuss Beilfuss Date: 2021.08.30 09:59:46-05'00' Digitally signed by Amanda Amanda Beilfuss Beilfuss Date: 2021.08.30 09:59:56-05'00' Andrea Digitally signed by Andrea Foren Foren Date: 2021.08.30 11:11:36-05'00' City of Fayetteville, Arkansas CITY OF Purchasing Division — Room 306 FAYETTEVILLE 113 W. Mountain Fayetteville, AR 72701 A R KA N SAS Phone: 479.575.8258 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 21-641 W3 Pump Replacement DEADLINE: Tuesday, July 13, 2021 before 3:00 PM, Local Time PRE -BID MEETING: Thursday, July 1, 2021 at 10:00 AM, via Zoom ACCEPTABLE DELIVERY METHODS: (1) City's third -party bidding platform, OR (2) Sealed and delivered directly to the City of Fayetteville as instructed in the advertisement PURCHASING AGENT: Amanda Beilfuss, abeilfuss@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Sunday, June 27, 2021 NVITATION TO BID Bid 21-64, W3 Pump Replacement No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's third -party electronic bidding platform, Bonfire, or (2) delivering in person via sealed envelope to the City of Fayetteville Purchasing Division. Submitting through the City's electronic bidding platform is strongly encouraged. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: BERTREM PRODUCTS, INC Contact Person: JUSTIN RIEDMUELLER Title: OUTSIDE SALES REP E-Mail: JRIEDMUELLER@BERTREM.COM Phone Business Address: 880 TYLER ROAD City RUSSELLVILLE State: AR Signature: Date City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 1 of 18 479-518-2914 Zip: 72802 7/12/2021 City of Fayetteville Bid 21-64, W3 Pump Replacement Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 21-64, W3 Pump Replacement The City is seeking bids from qualified vendors for the purchase of one (1) W3 effluent pump, to be located at the Paul R. Noland Water Recovery and Reuse Facility (WRRF). This bid is for the purchase of equipment only; Installation will be the responsibility of the City. Any questions concerning the bidding process should be addressed to Amanda Beilfuss, City of Fayetteville Purchasing Agent, at abeilfuss@fayetteville-ar.gov or by calling (479)575-8258. A non -mandatory Pre -Bid meeting will be held Thursday, July 1, 2021 at 10:00 AM virtually via Zoom. Information regarding the pre -bid meeting is available on the project page on the City's electronic bidding platform. All interested parties are encouraged to attend. Plan holder listing can be found on the electronic bidding portal by viewing the listing titled document takers. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received by Tuesday, July 13, 2021 before 3:00 PM, Local Time utilizing the electronic bidding software or by submitting a sealed physical bid to the City of Fayetteville, Purchasing Division address listed below. All bids are due before the time stated. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https://www.youtube.com/user/cityoffayetteviIlear. No late bids shall be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's technical equipment. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to waive irregularities, to reject bids, and to postpone the award of the Contract for a period of time which shall not exceed beyond ninety calendar days from the bid opening date. City of Fayetteville By: Amanda Beilfuss, Purchasing Agent P: 479.575.8258 abeilfuss@fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 06/27/2021 City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 2 of 18 Refer to the City's electronic bidding platform to submit bid pricing electronically. Contact the City Purchasing Division to submit a physical sealed bid. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 3 of 18 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 5. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926—Subpart P— Excavations. 9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 4 of 18 b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: BERTREM PRODUCTS, INC Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name BERTREM PRODUCTS, INC *BUSINESS ADDRESS: 880 TYLER ROAD *CITY: RUSSELLVILLE *PHONE: 479-518-2914 *STATE: AR *E-MAIL: JRIEDMUELLER@BERTREM.COM *BY: (PRINTED NAME) JUSTIN RIEDMUELLER *AUTHORIZED SIGNATURE: *TITLE: OUTSIDE SALES REP DUNS NUMBER: *TAX ID NUMBER: 73-1239143 FEDERAL Acknowledge Addendums: Addendum No. 1 Dated: 7/12/21 Addendum No. 2 Dated: 7/26/21 Addendum No. Dated: Addendum No. Dated: FAX: CAGE NUMBER: *ZIP: 72802 Acknowledged by: Justin Riedmueller Acknowledged by: Justin Riedmueller Acknowledged by: Acknowledged by: ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 5 of 18 City of Fayetteville Bid 21-64, W3 Pump Replacement General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.faVetteville-ar.gov/bids. All bids shall be received by the deadline, utilizing the electronic bidding software or as stated in the bid advertisement. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https://www.youtube.com/user/cityoffayettevillear. No late bids shall be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's technical equipment. d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at 479.575.8258 to ensure correct receipt of bidding documents prior to opening time and date listed on the bid form. e. Bidders shall have experience in providing products and/or services of the same or similar nature. f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non- negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City reserves the right to award bids in their entirety, none, or by line item. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 6 of 18 size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City'. b. All bidders shall promptly notify Amanda Beilfuss, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8258 to ensure receipt of their submittal documents prior to opening time and date listed. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 7 of 18 9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. RIGHT TO AUDIT, FOIA, AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 8 of 18 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice. 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 9 of 18 19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 21. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 10 of 18 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. OTHER GENERAL CONDITIONS: Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. NOTE: Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone (479.575.8258) or e-mail (abeilfuss@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Amanda Beilfuss, City of Fayetteville, Purchasing Agent via e-mail (abeilfuss@fayetteville-ar.gov) or telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 11 of 18 part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. j. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 26. INVOICING: All invoices shall be presented to the City with the minimum information listed below. a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 12 of 18 City of Fayetteville Bid 21-64, W3 Pump Replacement Technical Specifications W3 EFFLUENT PUMP -TECHNICAL SPECIFICATIONS ALL BIDDERS SHALL COMPLETE THIS "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION. BIDDING REQUIREMENTS: o NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option containing a blank (example a. ), bidder shall write a "check mark" or write "des" indicating yes if the accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid differ from what has been specified. Leaving item blank shall indicate bidder does not meet the listed specification and can result in bidder DISQUALIFICATION. o Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or n ot. DELIVERY LOCATION & INFORMATION Paul R Noland Wastewater Treatment Facility 1400 N Fox Hunter Rd - Fayetteville, AR Paul R. Noland WRRF—Anoxic Mixers & W3 Pump Replacement 2.0 Scope: This bid is for the purchase of equipment only; Installation will be the responsibility of the city. The W3 pumps are responsible for maintaining working pressure and sufficient volume of fully treated effluent to the treatment plant and sludge processing facility for plant operations. The pumps also provide irrigation water to the hay fields. The current pump is a 300 HP pump and requires derating to a 150 HP pump to meet operations requirements. The former pump size was required to pump effluent long distances. The current application is for pumping effluent for irrigation purposes. The change in size will require on site validation of the proposed solution to ensure proper fit at the pump installation site. All vendors will be required to provide validation they have visited the site with an approved guide to qualify for a responsive bid submission. On -site visits will be available by appointment only Monday — Friday, 9:00 AM — 3:00 PM. All visits must be coordinated through Fayetteville's Purchasing Division only, by contacting Amanda Beilfuss, Purchasing Agent, at abeilfuss@fayetteville-ar.gov or (479) 575-8258. Any on -site visits NOT completed and/or scheduled through the Purchasing Division, will result in rejection of bid. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 13 of 18 FLOWWAY PUMP Model 14JKM — 3 Stage Product Lube — Sump Pump NSF 61/372 or Equivalent: ***All differences are noted next to spec*** 2.1 Bowl Assembly— 3 Stage a. Bowl Details • Bowl Connection Type: Flanged (Ductile Iron A536 GR 65-45-12 Enamel Lined) • Bowl Material: Cast Iron (ASTM A48 CL 30, Enamel Lined) [Qty. 3 per Pump] Bowl Bearings: Bismuth Tin Bronze (UNS C89835) [Qty. 2 Per Pump] (Upgqraded to B39 C954 Aluminum Bronze Bearings) • Bowl Bolting IVlaterial: 304SS (ASTM F593 Gr CW1) [Qty. 48 Per Pump] Discharge Case: Cast Iron (Upgrade to 316SS) b. Impeller Details • Impeller Material: 316 SS (ASTM A743 Gr. CF-8M) [Qty. 3 per Pump] • Impeller Collets: Carbon Steel (ASTM A108 Gr. 1215) [Qty. 3 per Pump] Bowl Shaft Details (Upgrade to 316SS) • Bowl Shaft Size: 1.9375" (Upgrade to 2.1875") • Bowl Shaft Material: 416SS (ASTM A582 Type 416) c. V Suction Bell Details • Suction Bell: Cast Iron (ASTM A48 CL 30) (Ductile Iron A536 GR 65-45-12) • Suction Bearing: Bismuth Tin Bronze (UNS C89835) [Qty.1 per Pump] (Upgrade to C95400 Aluminum Bronze) • Sand Collar Material: 416SS (ASTM A582 Type 416) d. Additional Bowl Assembly Details • Nameplate (Bowl Assembly): Stainless Steel 2.2 Column Assembly- 10" x 10 ft. Ig. —Threaded a. Column Details • Column Pipe Material: Carbon Steel, Plate (ASTM A36), Pipe (ASTM A53) • Column Size: 10" • Column Pipe Thickness: Floway Standard (0.279 Inch Thick) • Column Coupling: Carbon Steel [Qty. 2 per Pump] • Flange Bolt Material: 304SS Bolts (ASTM F593-Gr.CW1), Nuts (ASTM F594-Gr.CW1) Bearing Retainer Material: Ductile Iron (ASTM A536 Gr 60-40-18) [Qty. 2 Per Pump] City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 14 of 18 b. Lineshaft Details • Lineshaft Size: 1.25" (Upgraded to 1.50" Lineshaft) • Lineshaft Lubrication: Product Lube • Lineshaft Material: 416SS (ASTM A582 Type 416) • Lineshaft Bearing Material: Styrene Butadiene Rubber (SBR) [Qty. 2 Per Pump] Alert: Max Chlorine Content is 5 ppm for Selected Bearing Lineshaft Coupling Material: 416SS (ASTM A582 Type 416) [Qty. 2 Per Pump] 2.3 Discharge Head Assembly - 10" x 16.5" - "F" Head a. Discharge Head Details • Discharge Head Size: 10" x 16.5" • Discharge Head Material: Steel, Plate (ASTM A36), Pipe (ASTM A53 Type E, Gr. B) • Discharge Flange Rating: 150# NOTE: Floway needs to match to existing discharge pipe centerline. • Nameplate (Discharge Head): Stainless Steel b. Shaft Sealing Details • Sealing Arrangement: Mechanical Seal • Seal Housing Material: Cast Iron (ASTM A48 C1.30) • Mechanical Seal Design: Single Unbalanced • Mechanical Seal Type: Chesterton 155 • Seal Flush Piping Plan: Plan 13 • Seal Flush Piping Material: 316SS Tubing And Compression Style Fittings • Seal Housing Bearing Material: Bismuth Tin Bronze (UNS C89835) (Upgrade to C95400 Aluminum Bronze) c.V Driver Coupling Details • Driver Shaft Coupling: John Crane CPAT Flanged Adjustable (Spacer) 2.4 Cleaning and Protective Coatings a. V Protective Coating • Bowl Assembly: Carboguard 891 Epoxy - Exterior Only • Column: Carboguard 891 Epoxy - Interior and Exterior • Bearing Retainer: Carboguard 891 Epoxy • Discharge Head: Carboguard 891 Epoxy Coating - Int. Only (Ext. - Carboline 635 Primer) • Coating Options: Coating DFT Test (Per SSPC PA-2 Level 1 Inspection Criteria) City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 15 of 18 2.5 Driver a. Motor Details • Shaft Type: Vertical Solid Shaft • Nidec 150HP Motor • 1800 RPM • 3ph/60Hz/460V • VERTICAL SOLID SHAFT • 1.15 SF (SINE WAVE POWER) • WPI ENCLOSURE • 1.00 SF (INVERTER POWER) • CLASS F INS, 40 DEG C AMBIENT • NRR • CL B. RISE at 1.0 SF BY RES. METHOD • BD=16.5in • INVERTER DUTY PER NEMA MG1 PT 31 • Shaft grounding ring • SPEED RANGE: 10 to 1 UNDER VARIABLE TORQUE LOAD • Insulated bearing (Upper only) • Refined balance • MIN. SPEED LIMIT- 120 RPM • N/C winding thermostat • THRUST CAP 9,800 lbs. down • 3,300 FT. ALTITUDE • 120 volt space heater • NEMA DESIGN B 2.6 Warranty Requirements: a. Qualifying bids shall include the following warranty requirements: • Warranty shall be one year from the date of installation or manufacturer's warranty, whichever is greater. • Warranty shall include all parts, labor, and transportation of parts to the location of the warranty service center • Successful vendor shall be responsible for warranty administration of entire completed unit. City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 16 of 18 2.7 Miscellaneous Requirements: In addition to meeting all Pump Specification requirements, qualifying bids shall include the following submittal information: • A detailed set of installation instructions including a contact name and telephone number for technical support • A factory certified pump curve • Site visit at the Paul Noland WWRF to view and measure the W3 pump application, scheduled through Fayetteville's Purchasing Division. (Performed 7/2/21) City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 17 of 18 w, rated - 1,6WA US©pm ❑.f'erentisl head ! pressure. rated;requesoed) : 260.0 it ❑IOLrential head I pressure. rated ;actual } : 251.7 ft Suction pressure_ rated a max D_OQ r fl_00 psl.g NPSH available_ rated : Ample Site Supply Frequency : 150 Hx iqI—Ilya . wv— - -.- I Solids diameter, max : OAO in Solids ocncentrgSon, by volume : 0.00 IN Solids cancentratian, by weight OAO nk 7ermpemiure, max : 69.00 deg F Fluid densdy, rated 1 max _ 1_600 l 1.000 SG Viscosity, rated : 1_00 eP Speed criteria : Synchrenous Vapar pressure, rated : 010 psi.a Speed. rated : 1770 rpm Impeller diameter, rated : 9.81 in J30WI materiel selected : CRst Iran Impeller diameter, maximum = 10.55 in Impeller materiel selected : 316 SS lmpel+er diameter, minimum : D.00 in + Effresency (bawl I pump) 94.17 ! 68.17 % Maximum working pressure : See the Additionat Data page NPSH required r margin required : 13.33 i 0A0 ft Component pressure limit : See the Additional Date page Ns (imp. eye flmy) r N ss {imp_ eye flow) : 2.440 ! 9,879 US tint Maidmum ellowrah4e suc6w+ pressure : WA MCSF : 470.0 USgpm Hydrostatic test pressure : See the Additional Data page Head, maximum, rated diameler : 332a it r1111111111 1r 1111111 111 iiiiiiiiiij III Head rise to shutoff [bawl r pump) 27_03120.00 5L 113river siting specirgcabon : Max power`+ 4% Flow_ best eft. pohm [bowl r pump] : 1,115TOJ31 1,637.1 USgpm (Marl over specii<eebm : OAO % Flaw ratio. rated ! BEP (bowl i pump) : 95.76 ! 97.74 % Servioe factor : 1A0 ❑lameter ratio (rated ! rnay) : 93.410 'A Power, hyd aulic IDO hp Head ratio (rated Tire I max dia) : 94.50 % Power (bowt r pump] 1201 120 hp CgyGhICe+Cn [ANS UHl P-6.7-2010] : 1.0D + 1.001 1.00 f 1.00 Power. maximum. rated diameter : 130 hp Setemon status = Acceptable Minimum recommended motor rating : 15U hp 1112 kW Pump p-%rmsnre. Adlusled Mr mrlslnx:lim 415CCSIly, Slant nfl Ie &%thargenorsle conurlim. Indian armigi classes at 4reslmR and Ihnsl lb—illgs The duly pork Imp --As Cle pump performance head. aw 3E4 212a 2Ir4 yg-- 240 r4 2fl4 im 124 so 40 A 40 2 20 to IL 2 a M M� MIN = !! 11 I WIr 90 8a 70 $a 50 N d6 W 30 20 10 M1 4 204 40a 5N 040 1.940 i,2M s 401- 1.900 i.EA4 2.00' 2.240 2.4011 2.&M 2.800 Flow - USgprrt City of Fayetteville, AR Bid 21-64, W3 Pump Replacement Page 18 of 18 Form w-9 (Rev. October 2018) Department of the Treasury Internal Revenue Service f Name (as shown on your Request for Taxpayer Give Form to the Identification Number and Certification requester. Do not send to the IRS. ■Go to ie tax retu BERTREM PRODUCTS INC 2 Business name/dlsragarded entity name, for instructions and the latest information. on this line; do not leave this line blank. 3 Check appropriate box for federal tax classification of the person whose name Is entered on IIns 1, Check only one of the following seven boxes. ❑ Indivlduallsole proprietor or ❑ C. Corporation 0 S Corporatlon ❑ Partnership ❑ Trustlestate single -member LLC ❑ Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ■ Note: Check the appropriate box In the line above for the tax classification of the single -member owner. Do not check LLC If the LLC Is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that is disregarded from the owner should check the appropriate box for the tax clas0cation of its owner. I I Other {see Instructions)* 5 Address {number, street, and apt. or 6936 EAST 13th STREET 6 City, state, and ZIP code TULSA, OK 74112 7 List account number(s) here (options 4 Exemptions (codes apply only to certain entities, not individuals; see instructions on page 3): Exempt payee code (if any) Exemption from FATCA reporting code (if any) ow" fo accounts mai'116 ne 0,11ide the u.sy Requester's name and address Taxpayer Identification Number (TIN) Enter your TIN 1n the appropriate box. The TIN provided must match the name given on line 1 to avold Social security number backup withholding. For individuals, this is generally your social security number (SSN. However, for a - IE - resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it 1s your employer identification number (ESN). If you do not have a number, see Now to get a TIN, later, or Note: If the account is in more than one name, see the Instructions for line 1. Also see What Name and Employer identification number Number To Give the Requester for guidelines on whose number to enter. T73 - 7 1 2 1 3 1 9 1 1 4 1 3 - ■ Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notif led me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. parson (defined below); and 4. The FATCA codes) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later. Signature of Here 0-�/IlL �%.�� U.S. person date 1 CJ General Instructions Section references are to the Internal Revenue Code unless otherwise noted, Future developments, For the latest Information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9. Purpose of Form An Individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer Identification number (TIN) which may be your social security number (SSN), Individual taxpayer identification number (ITIid), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an Information return the amount paid to you, or other amount reportable on an information return. Examples of Information returns include, but are not limited to, the following. ■ Form 1099-INT (interest earned or paid) • Form 1099-DIV (dividends, including those from stocks or mutual funds) • Form 1099-MISO (various types of income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-5 (proceeds from real estate transactions) ■ Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1098-E (student loan Interest), 1098-T (tuition) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use form W-9 only if you are a U.S, person (including a resident alien), to provide your correct TtN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form w-9 (Rev. 10-2018) VERTICAL TURBINE OEM MANUAL o Iz ►�c>'� c�i I c� •::;,Pumps Entire Contract — This document represents the entire contract between the parties and which may not be amended, modified or rescinded, except by written agreement signed by an authorized representative of Seller, which expressly refers to this document. The Seller hereby objects to any conflicting or additional terms or conditions contained in Buyer's documents. This Purchase Order constitutes an offer and not an acceptance of any offer from Buyer. Buyer shall be deemed, at Seller's option, to have accepted this offer within the earlier of 10 days after receipt or upon the manufacture, fabrication, provision or delivery of any goods or services contemplated or upon Buyer's execution of this document. Seller may, at any time, correct any mathematical or clerical errors contained herein. Prior Sale, Inventory - All goods are offered subject to prior sale and/or availability of current inventory and Seller shall have no liability whatsoever from a failure to provide goods because of prior sale or unavailability. 3. Prices - Unless otherwise specified herein, prices noted on the face of this document are firm for thirty (30) days, provided, however, that if, before shipment of this order, Seller should receive increases from its manufacturers or suppliers, Seller may adjust the above price to those in effect at time of shipment without notice. Delays - Whether or not due to Seller's fault, Seller shall not be responsible for any failure or delay in delivery due to fires, floods, labor trouble, breakdowns, delay of carriers, manufacturers delay, total or partial failure for any reason of sources of supply or transportation, requirements, or requests of any government or subdivision thereof, or any similar or dissimilar cause beyond the Seller's direct control. In the event of inability of the Seller, for any cause beyond Seller's direct control, to supply the total demands for any materials specified in this order, Seller may allocated its available supply among any or all buyers on such basis as Seller, in its sole discretion, may decide without liability for any failure to perform the contract. SELLER SHALL IN NO EVENT BE LIABLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES WHATSOEVER RESULTING FROM ANY FAILURE OR DELAY IN DELIVERY, WHETHER OR NOT FROM CAUSES BEYOND SELLER'S DIRECT CONTROL. Payment and Credit — Shipment, deliveries and performance of work shall at all times be subject to the approval of the SELLER'S credit department. Invoices submitted by Seller under this order are payable at par in legal tender of the United States of America in the city designated in the remittance address, upon the payment terms and in the amounts herein set forth. Whenever reasonable grounds for insecurity should arise with respect to due performance by the Buyer, Seller may demand different terms of payment from those specified on the face of this order and may demand satisfactory security for the performance of Buyer obligations. Seller may, upon making such demand, suspend shipments hereunder. If, within the period stated in such demand, Buyer fails or refuses to agree to such different terms of payment, or fails or refuses to give adequate security for due performance, Seller may, at its option, treat such failure or refusal as a repudiation of any portion of order which has not been fully performed. AS LIQUIDATED DAMAGES AND NOT AS A PENALTY, BUYER SHALL BE OBLIGATED TO PAY ON ALL ACCOUNTS NOT PAID ON THE DUE DATE THEREOF THE LOWER OF (1) 1-1/2% PER MONTH ON THE OUTSTANDING ACCOUNT BALANCE OR (11) THE HIGHEST RATE PERMITTED BY LAW TOGETHER WITH ALL ATTORNEYS 'FEES INCURRED BY SELLER IN CONNECTION WITH THE COLLECTION OF ANY DELIQUENT ACCOUNTS. Buyer agrees that notwithstanding any endorsements or legend appearing on Buyer's checks, drafts or other orders for payment of money, they do not, solely because of such endorsement of legend or otherwise, constitute payment in full or settlement of the account. No failure of the Seller to exercise any right, accruing from any default of the Buyer, shall impair Seller's right in case of that or any subsequent default of the Buyer. Standard , Tolerance — Except in particulars specified by the Buyer expressly agreed to in a writing signed by Seller, the goods furnished hereunder are produced in accordance with standard manufacturing practices at the country of origin. All materials are subject to manufacturing tolerances and variations, consistent with normal manufacturing practice with respect to dimension, weight, straightness, section, composition and mechanical properties, normal variations in surface and internal conditions and in quality to deviations in tolerances and variations consistent with practical testing and Seller is not responsible for any deterioration in quality which may result from processing, operations or use by the Buyer. 7. Changes - Orders may not be canceled or changed except with Seller's written consent and upon terms that will indemnify the Seller against all loss. Postponement of delivery will not be made without Seller's approval first being obtained. Seller assumes no responsibility for any changes in specifications unless such changes are accepted in writing by Seller. Any price increases resulting from such changes shall become effective immediately upon the acceptance of such changes. 8. Delivery; Discounts - Delivery terms are as stated on the face of this document. Unless indicated otherwise on the face of the document, all shipments are made F.O.B. Shipping Point. Freight will be allowed on delivered prices only to the extent set forth on the face of the invoice. Cash discounts provided for in STANDARD TERMS AND CONDITIONS this order shall apply only to the discount value as indicated on the face of the invoice. In the case of pick up by the Buyer, Buyer's truck is destination and Seller will not deliver or bear any cost of shipment or transportation or make any allowance with respect thereto. Seller will in no event be responsible for spotting, switching, drayage or other local charges in destination. Inspection; Waiver - Where Buyer is to inspect, inspection and acceptance must be made within ten days of receipt. Any and all claims relating to this transaction which Buyer may have against Seller must be filed in a court or competent jurisdiction within 1 year after delivery or shall be forever barred and waived. 10. Warranty and Limitation of Remedies - Each product manufactured by Hydroflo Pumps USA, Inc. is warranted to be free of defects in material and workmanship for one (1) year after the product is first put into operation or eighteen (18) months after the date of shipment, whichever is less, when the product is in the hands of the original owner and the product has been used properly for the purpose which sold; and provided that Seller shall be notified within thirty (30) days from the earliest date on which an alleged defect could have been discovered, and further that the defective good(s) or part(s) shall be returned to the Seller, freight prepaid by such user, at Seller's request. No material will be accepted at Seller's plant without a Return Material Authorization (RMA) number first obtained from Seller. All material returned must be clearly marked with such RMA number. Unless expressly stated otherwise, warranties in the nature of performance specifications furnished in addition to the foregoing on a product manufactured by Hydroflo Pumps USA, Inc., if any, are based on laboratory test corrected for field performance. Due to inaccuracies of field- testing, if any conflict arises between the results of field testing conducted by or for the user, and laboratory tests corrected for field performance, the latter shall control. No equipment shall be furnished on the basis of acceptance by results of field testing. Upon receipt of definite shipping instructions from Seller, Buyer shall return all defective goods to Seller after inspection by Seller. The goods returned must be returned in the same conditions as when received by the Buyer. Defective goods so returned shall be replaced or repaired by the Seller without an additional charge or, in lieu of such replacement or repair, Seller may, at its option, refund the purchase price applicable to such defective goods. Seller agrees to pay return transportation charges not exceeding those which would apply from original destination on all defective goods. However, Seller shall not be liable for such charges when the goods are not defective and Buyer shall be liable for such charges. SELLER'S LIABILITY SHALL BE LIMITED SOLELY TO REPLACEMENT OR REPAIR, OR AT SELLER'S OPTION, TO REFUNDING THE PURCHASE PRICE APPLICABLE TO DEFECTIVE GOODS OR SERVICES. SELLER SHALL IN NO EVENT BE LIABLE FOR ANY CONSEQUENTIAL OR INCIDENTAL DAMAGES. THIS WARRANTY IS IN LIEU OF AND EXCLUDES ALL OTHER WARRANTIES, GUARANTEES OR REPRESENTATIONS, EXPRESS OR IMPLIED BY OPERATION OF LAW, INCLUDING ANY WARRANTY OF MERCHATABILITY OF FITNESS FOR A PARTICULAR PURPOSE. SELLER SHALL HAVE NO LIABILTY ARISING FROM DESIGN FURNISHED BY OTHERS OR FROM ENGINEER'S OR ARCHITECT'S ERRORS OR OMISSION. 11. Taxes - Buyer shall be liable for all taxes of any sort now or hereafter imposed by any federal, state, municipality or other government agency that may be levied against this transaction. 12. Source of Materials - Unless otherwise expressly agreed to in a writing signed by Seller, Seller has the right to obtain material from any source at its discretion. 13. Delivery Date - The scheduled delivery dates) shall be, not be earlier than a time reasonably convenient to Seller after, if applicable, final drawing approval. 14. Patents - If any goods shall be sold by Seller to meet Buyer's specifications or requirements and is not a part of Seller's standard line offered by it to the trade generally in the usual course of Seller's business, Buyer agrees to defend, protect and save harmless Seller against all suits at law or in equity and from all damages, claims and demands for actual or alleged infringement of any United States or foreign patent and to defend any suits or action which may be brought against Seller for any alleged infringement because of the sale of any such material. 15. Waivers - No waivers by the Seller of any breach of any provisions hereof shall constitute a waiver of any other breach of such provision. Seller's failure to object to provisions contained in any communication from the Buyer shall not be deemed an acceptance of such provisions or as a waiver of the provisions of this document. 16. Timing of Billing to Buyer - Seller will invoice Buyer upon shipment from its supplier or facility, unless otherwise indicated on the face of this document. 17. Storage of Material for Buyer - If, at Buyer's request, goods covered by this document are held at Seller's facility or service provider for more than 21 days after they are available for shipment, Buyer shall accept Seller's invoice and pay said invoice based on payment terms set forth herein. 18. Material Reservation - Seller will only reserve material for 30 days with receipt of an excecuted purchase order, quote or order acknowledgement acceptable to Seller. After that time, material availability, price and shipment date may be adjusted, at Seller's option. HYDROFLO CONFIDENTIAL EFFECTIVE JANUARY I, 2012 TABLE OF CONTENTS PAGE # 1. INSTALLATION................................................................................................1-10 1-1 Receiving, Uncrating, and Inspecting........................................................................1 1-2 Installation Equipment and Tools.............................................................................1 1-3 Special Precautions.............................................................................................1 1-4 Preparation and Cleaning.......................................................................................1 1-5 Installation........................................................................................................2 2. STORAGE............................................................................................................10 2-1 Considerations..................................................................................................10 2-2 General Hints....................................................................................................10 2-3 Short Coupled Pumps..........................................................................................10 2-4 Miscellaneous Items............................................................................................10 3. BOWL DISASSEMBLY AND ASSEMBLY ...............................................................11-12 3-1 Bowl Disassembly...............................................................................................11 3-2 Bowl Assembly..................................................................................................11 4. OPERATION.........................................................................................................13 4-1 Prior to Start Up.................................................................................................13 4-2 Initial Start Up...................................................................................................13 4-3 Routine/Normal..................................................................................................13 4-4 Shutdown/Emergency..........................................................................................13 5. FIELD TESTS....................................................................................................14-15 5-1 Field Tests........................................................................................................14 5-2 Downthrust.......................................................................................................14 5-3 Shaft Stretch......................................................................................................15 6. ENGINEERING..................................................................................................16-18 7. MAINTENANCE................................................................................................19-22 7-1 General............................................................................................................19 7-2 Bearing Replacement...........................................................................................19 7-3 Wear Ring Replacement.......................................................................................19 7-4 Packing Replacement...........................................................................................20 7-5 Preventive Maintenance........................................................................................22 8. TROUBLE SHOOTING.......................................................................................23-25 8-1 Trouble Shooting................................................................................................23 8-2 Impellers..........................................................................................................24 8-3 Bearings...........................................................................................................24 8-4 Shaft and Couplings..............................................................................................25 8-5 Bowls..............................................................................................................25 8-6 Packing Box......................................................................................................25 8-7 Inner Column....................................................................................................25 9.ORDERING PARTS................................................................................................26 10. PUMP DRAWINGS/PERFORMANCE...............................................................INSERT 11. MOTOR MANUAL........................................................................................INSERT 1. INSTALLATION It is important that you read and understand all the installation instructions prior to beginning the installation of the unit. 1-1. RECEIVING, UNCRATING, AND INSPECTING A. Using the packing list as a guide, make certain that all equipment arrived in the shipment and inspect for obvious damage incurred during shipment. B. Immediately report any damage to carrier. C. Uncrate and lay out all the equipment in the order of installation on clean boards or floor. 1-2. INSTALLATION EQUIPMENT AND TOOLS The following is a checklist of tools and equipment needed for the installation. Assemble prior to starting the installation. O 1. A portable or permanent derrick of sufficient strength to safely lift the total weight of the pump. A conservative weight for the pump will be listed on the freight bill. The minimum travel of the derrick should be at least 6' greater than the longest piece of pump equipment. Hoist must have swivel hook. () 2. One or two cable slings of sufficient strength to lift the entire pump and long enough to clear greatest shaft projection. () 3. One erector sling for lifting the driver. () 4. Dial indicator calibrated in .001" divisions with a stand. O 5. SAE 10 viscosity, low cold pour point mineral oil if pump is to be oil lubricated. O 6. Wire brush, paint brush, three-comered file, flat file, and emery cloth. () 7. Set of mechanic's tools including an assortment of socket wrenches. O 8. Bucket of solvent, coal oil or naphtha, etc. () 9. Machinist's level O 10. Steel tape measure. () 11. Two pipe wrenches of sufficient size to handle shaft and couplings. (Always required for hollow shaft drive). () 12. One set of steel clamps to fit the pump bowl. () 13. Two sets of steel clamps to fit the column pipe. NOTE: One set is required if only one section of column is furnished with the pump assembly. () 14. Two 4 x 4 timbers or "H" beams (if the unit is extra large and heavy). Long enough to span the installation opening. () 15. Two "V" blocks for checking shaft straightness. O 16. Two chain tongs of sufficient size to handle column pipe. O 17. 15' of 3/a" rope. O 18. Thread compound and gasket compound with thinner. O 19. Two pipe wrenches of sufficient size to handle oil tube if pump is to be oil lubricated. () 20. Sufficient quantity of wedges to level discharge head or foundation plate (if applicable). O 21. Sufficient quantity of top quality non -shrink grout. () 22. Teflon Paste compound for stainless threads, anti -seize compound for the other threads. O 23. Bundle of cleaning rags. O 24. Putty knife. 1-3. SPECIAL PRECAUTIONS A. Make certain that no rags, wood scraps, etc., are lodged in any exposed openings. Check pit depth and anchor bolt Spacing with pump dimensions. Lift and handle unit carefully to prevent bending strain damage caused by the hanging weight of the unit. Do not lift any item by the shaft. Take extra precautions when handling a mechanical seal or packing gland assembly since this is a delicate and precision component. B. ALWAYS USE THREAD COMPOUND ONSHAFTAND COLUMNJOINTS. Do not allow pipe compound, Solvent, or any petroleum products to get on the rubber bearings. C. Shaft threads are usually left hand; column threads are right hand. If unit is shipped assembled, and has threaded Column pipe; pipe joints may have loosened during shipment. Before installation check threaded connections for tightness. A chain tong pipe wrench should be used to verify tightness of pipe connections. 1-4. PREPARATION AND CLEANING A. Clean all threads and flange faces with a wire brush or paint brush and solvent. If required, clean threads with a three - cornered file. The protective coating on the threads and flanges is a rust preventive and not a thread compound or gasket material. OPERATION & MAINTENANCE MANUAL 1. INSTALLATION B. Clean all shafts and couplings with a rag soaked in solvent. Make certain that all bearings are clean. C. If applicable, remove protective caps from ends of oil tubing and clean all tubing threads and shaft bearings thoroughly with solvent. Make certain tubing faces are free of nicks, dents, and burrs. D. Remove gland assembly from discharge head. Remember to be very careful with this item. E. Make a physical check of the discharge head or foundation plate for proper fit to foundation. F. Check pipe and oil tube ends and couplings to be sure there are no dents, nicks, or burrs. G. Check shaft end for nicks, burrs, etc. The shaft alignment is dependent on the point of the shaft ends. H. Check all boxed shafting for straightness using "V" blocks and dial indicator as follows: 1. Start with "V" blocks as close to the threads as possible. Check two or more places between "V" blocks and straighten shaft to within .003" to .005" of the Total Indicated Run -Out. Straightening may be performed by mechanical or high pressure on the high point. 2. Move one "V" block about 20% of shaft length inward from the end. Check between the "V" blocks and the overhanging ends; straighten as in step 1 above. 3. If straightening was required in Step 2 repeat Step 1. Repeat the above steps until shaft checks within tolerance in both positions. Wipe the shaft clean after checking. Check run -out on bowl shaft extensions by placing dial indicator toward the end of the shaft and turning slowly making certain the shaft stays to one side of the upper most bowl bearing. Total Indicating Run -Out should not exceed .005". Check and record the total bowl lateral or end play. If prime mover is solid shaft, this information will be required for Flanged coupling assembly 1-5. INSTALLATION INSTRUCTIONS A. FOUNDATIONPLATE (IF SUPPLIED) 1. Place foundation plate over anchor bolts and allow to rest on foundation. Full contact with foundation is important for vibration free operation. 2. If the final elevation of the plate is critical, this should be checked at this time. 3. Attach hex nuts to anchor bolts and turn until snug against foundation plate to protect the anchor bolt threads. 4. The foundation plate serves as a good surface for the the foundation. See Illustration 1.1 B. PUMP BOWL 1. Place the two beams on the foundation plate or foundation opening. -F ILLUSTRATION 1.1 Discharge Head + _ Base Plate Foundation I rt •31. .ti. i rs. r r r r r� r {� _ r�r�. ��:. �r ,+.• rr: •% •i }r 7r fi rr.•r. � Anchor bolts Column Pipe 2. Secure the proper clamp to the upper end of the bowl beneath a convenient shoulder. If only one sling is used, Attach the sling to the clamps far enough out on the ears to allow for easy removal after setting the unit down on the beams. 3. Hoist the bowl to a vertical position using the derrick. If the bowl is equipped with a strainer, do not drag the strainer across the floor. OPERATION & MAINTENANCE MANUAL 1. INSTALLATION 4. If there is any auxiliary piping to the bowl bearing or the thermo-wells, make certain the bowl portion of the piping is attached to the bowl at this time. 5. Center the bowl over installation opening then carefully lower until the clamp ears are resting squarely on the beams. Remove the sling. 6. Clean the following items: shaft threads, discharge threads, flange face (if applicable), threads and face of oil tubing (if applicable). Lightly oil the shaft threads and screw the coupling on half way. Place a rag over the coupling to prevent entrance of foreign matter during the next step in assembly. C. COLUMN OPEN LINESHAFT Refer to the installation plan or the overall dimension sheet of the submittal to determine correct sequence for installation of column lengths. 1. Secure pipe clamp immediately beneath column coupling. If column is flanged, insert bolts and secure clamp below bottom of flange. Clamp should keep bolts in position. See Illustration 1.2. 2. Slide the lineshaft into bottom of column pipe and allow it to extend approximately 15" below the bottom end of the pipe. Make certain the sleeve area of the lineshaft (if applicable) is toward the top of the pipe. Tie a series of half hitches to the column pipe and lineshaft with 3/a" rope. (Tie the rope to a chain pipe vise on the lineshaft, if needed.) Attach the sling to the clamp ears as described under Section B, Step3. 3. Hoist column and lineshaft to a vertical position with the derrick. Do not drag shaft across the floor. Before centering column over bowl, tap the side of column to remove any loose matter. 4. Position the column and lineshaft over the bowl. Align the lineshaft and remove the rag from the bowlshaft coupling. Lightly oil the threads. Lower until the lineshaft contacts coupling. Remove the rope. Hold coupling and turn the lineshaft (left hand threads) until the shaft ends butt up. Place one pipe wrench on the coupling and one on the lineshaft. Tighten securely. Remove the wrench marks form the shaft and coupling with a flat file and emery cloth. aml ade mn Fle_ Column ILLUSTRATION 1.2 {jI Lock Ring (up) ) Spider I I Shaft Sleeve if {I Applicable I I I Column Flange +I Coupling Column I I Shaft Fig 1 . Fig 2. ILLUSTRATION 1.3 5. a. If bowl to column connection is threaded, apply thread compound to the pipe threads. Attach chain tongs to bowl and to column for support. Lower the column pipe, and at the same time, turn the pipe until it seats against the mating shoulder on the bowl. Tighten pipe into bowl securely. b. If bowl to column connection is flanged, spread a thin, even film of gasket compound on the bowl discharge flange. Lower pipe and align studs in the bowl with the holes in the flange. Seat the column flange against bowl flange. Install and tighten hex nuts evenly. 6. Hoist assembly enough to remove the clamp on the bowl assembly. OPERATION & MAINTENANCE MANUAL 3 1. ILLUSTRATION 7. If there is any auxiliary piping to bowl bearing or thermo-well being used, that portion that attaches to the column section should now be installed. Also, if the bowl and column are coated with any special coating, any required patch work should be done before lowering unit. 8. Slide beams in close to column. Lower the assembly and rest the clamp ears on the beams. Remove the sling. 9. a. If there is more than one section of threaded column, a centering spider may be used. Slip the spider over the lineshaft with lock ring on top (if rubber bearings are used). Screw the centering spider into the column coupling until it butts against the column pipe. See Illustration 1.3, figure 1. b. If column is flanged, clean flange and the O.D. of the spider. Slip the spider over the lineshaft with lock ring on top (if rubber bearings are used) and seat into spider recess. See Illustration 1.3, figure 2. 10. Clean all lineshaft threads and faces thoroughly. Screw the coupling on half of its length. Cover the coupling with a rag to prevent foreign matter from dropping into the entrance. 11. If there is more than one section of column, repeat Section C, steps 1 through 10, for each additional section until all of the column is assembled. Clean the thread/flange face of the column pipe and the lineshaft projection thoroughly. Do not attach the shaft coupling to the top piece of shaft. D. COLUMN ENCLOSED LINESHAFT 1. Secure pipe clamp immediately beneath column coupling. If column is flanged, insert bolts and secure clamp below bottom of flange. Clamp should keep bolts in position. 2. Slide the correct tubing section with shaft into the column pipe. Allow the tubing to extend six inches below the bottom end of the pipe. Allow the shafting to extend about six inches beyond the bottom end of the oil tube assembly. With the 1/4 inch rope, tie a series of half hitches to the pipe, to the tubing and then to the shaft. A chain pipe vise may be used on the shaft, if needed. Attach the sling to the clamp. Leave room for removal of the sling while the clamps are resting on the beams in the following steps. 3. Hoist column to the vertical position with the rope and derrick. Do not drag the shaft across the floor. Before Centering column over bowl, tap side of column to remove any loose matter. 4. Position the column and lineshaft over the bowl. Align the lineshaft and remove the rag from the bowl shaft coupling. Lightly oil the threads. Lower until the lineshaft contacts coupling, then remove the rope. Hold coupling and turn the lineshaft (left hand threads) until the shaft ends butt up. Place one pipe wrench on the coupling and one on the lineshaft. Tighten securely. Remove the wrench marks from the shaft and coupling with a flat file and emery cloth. 5. Lower assembly until tubing contacts the lineshaft bearing, then remove the rope. Apply a small amount of thread Compound to the upper bearing threads. Make certain not to get any thread compound on the faces of the oil tubes. Place one pipe wrench on the stick-up tube of the bowl assembly and one wrench on the oil tube assembly in the column pipe. Align vertically and tighten. If the oil tubing is coated with any special application, any touch- up required resulting from using the pipe wrench should be done now. 6. a. If the bowl to column connection is threaded, apply thread compound to the pipe threads. Attach chain tongs to bowl and to column for support. Lower the column pipe, and at the same time, turn the pipe until it seats against the mating shoulder on the bowl. Tighten pipe into bowl securely. b. If bowl to column connection is flanged, spread a thin, even film of gasket compound on the bowl discharge flange. Lower pipe and align studs in the bowl with the holes in the flange. Seat the column flange against bowl flange. Install and tighten hex nuts evenly. 7. Hoist assembly enough to remove the clamp on the bowl assembly. 8. If there is any auxiliary piping to bowl bearing or thermo-well being used, that portion that attaches to the column section should now be installed. Also, if the bowl and column are coated with any special coating, any required patch work should be done before lowering unit. 9. Slide beams in close to the column. Lower the assembly and rest the clamp ears on the beams. Remove the sling. OPERATION & MAINTENANCE MANUAL 4 1. INSTALLATION 10. After the column has been lowered and is resting on the setting beams, pour about half a cup of SAE 10 oil into the oil tubing. Apply joint compound to the leading threads of the lineshaft bearing. Oil bore lightly, slide over the shaft and thread into the oil tubing for half of its length. It should not be necessary to exert any side pressure on the shaft to start the bearing. The need for such pressure indicates misalignment, a bent shaft, or a bent oil tube in this or the preceding sections and must be corrected before proceeding. 11. a. If the column is threaded and the setting is deep enough to require a rubber centering spider, slip the spider over the oil tubing and force into the column pipe about an inch or two below the top end. Spacing of the spiders is generally 20 feet from the bowl and from the head with 40 feet between each spider. b. If the column is flanged, clean the registers in the flanges and insert the aligning ring. Slide the rubber centering spider over the oil tubing and into the column. 12. Clean all lineshaft threads and faces thoroughly. Screw the coupling on half of its length. Cover the coupling with a rag to prevent foreign matter from entering. 13. If there is more than one section of column, repeat Section D, steps 1 through 12, for each additional section until all of the column is assembled. Note that the top end of the top piece of oil tubing, the stretch tube, is chamfered and filed smooth on the O.D. and has extra long threads for the tension assembly. E. PUMP HEAD 1. Wipe a thin layer of joint compound on the top column threads, or, if connection is flanged, on the top flange face. Remove the packing gland assembly from the discharge head or motor stand. Clean all machined faces of the discharge head/motor stand thoroughly. Attach a sling to the discharge head/motor stand, hoist and center over the column. Lower the discharge head/motor stand being careful not to damage the top section of shafting known as the head shaft, or, the stretch tube (if applicable). 2. a. Align the holes of the discharge head/motor stand with the holes of the column pipe flange, then lower until head is resting squarely on flange. Install bolts and tighten. b. Set the discharge head on the top section of threaded column pipe. Screw the discharge head onto the column Pipe. 3. If there is an underground outlet, place the head as close as possible to the final position in relation to the outlet. 4. a. If an adjustable top flange or threaded head is used, the head can be readily turned to place it in alignment tc the underground outlet. In addition, the head should be turned as needed to attain the proper shaft projection and the correct distance from the outlet center line to the bottom of the head. Back the packing ring off to allow ample working room, fill the chamfer on the lower end of the flange with lampwick packing that has been precoated with joint compound. Use a generous amount of the packing and wind the packing around in such a manner that it is screwed into place. Screw the packing ring against the flange or bottom of the head and tighten. b. If the adjustable flange is being used in conjunction with oil tubing, the top of the tubing should be approximately 1-1/4 inches below the tension box mounting face of the head after the flange is adjusted. Hoist head slightly. Remove the clamp from the top piece of column. Remove setting beams and clean surface of the foundation itself. If there is an auxiliary line to the bowl bearing or thereto -well, that portion immediately below and attaching to the head should now be installed. Properly place discharge outlet and align mounting holes with anchor bolts and lower until head is resting squarely on the foundation. 6. a. If head is resting on foundation plate, align mounting holes of the head with tapped holes in the foundation plate. Install and tighten cap screws. b. Mix a sufficient quantity of rather dry non -shrink grout. Force as much grout under the foundation plate as possible. If grout holes are provided, grout can be pressure -fed through the grout holes until all cavities are filled. c. As the head is resting on the foundation, drive wedges under head until proper elevation is achieved and continue working with wedges until head is within .005 inches of the Total Indicated Run -out with respect to top or head shaft. Install and tighten hex nuts to anchor bolts. Grout under the outer perimeter of the head and cover the wedges with the grout. OPERATION & MAINTENANCE MANUAL 1. INSTALLATION d. If a motor stand is used, as in an underground discharge application, it should first be determined that the outlet in the column aligns with the discharge piping so that no strain will be placed on the pump. Do not make this correction at this time, however. After checking the pipe alignment follow Step 4a for leveling and grouting. e. Step 6d should be followed if there is a suction connection to the header. It is recommended that a flexible joint of some description be used between the suction flange and header to compensate for any slight misalignment. If no flexible joint is used, the header flange must be perfectly aligned so that no misalignment is transferred to the pump. F. PACKING GLAND OR MECHANICAL SEAL 1. Packing Gland Open Line Shaft a. Remove the packing gland, packing rings and lantern ring from the gland assembly. Clean the packing box thoroughly and apply a neoprene o-ring to the receiving hole in the discharge head. b. Slide the packing box over the head shaft. Properly adjust mounting holes so that the grease ports of the Packing gland are directed toward the access windows of the discharge head or motor stand. Seat the packing gland against the discharge head/motor stand then install and tighten cap screws. It should not be necessary to exert any side pressure on the shaft in order to seat the packing box properly. c. Reseat packing. See Section 7.4 for details. d. Slip rubber slinger over shaft and position just above the packing gland. 2. Mechanical Seal Open Line Shaft Lock Upper Ring Set a. Inspect the seal assembly to be sure O-rings are Screw included on the seal housing cover and the shaft sleeve. On the lock ring , be sure the lower set screws are tight and upper set screws are loose. See Lower Illustration 1.4. set b. Prior to installing the shaft sleeve o-ring lubricate with screw Seal light grease, then slide complete assembly over Housing head shaft. Seat and bolt down the assembly against the seal housing, taking care to be sure that the O-ring of the seal housing cover is in its groove. C. To set seal, first set impeller lateral, then tighten top set ILLUSTRATION 1.4 Of set screws of the lock ring. Remove paper spacers and keep for future use. 3. Oil Lube Enclosed Line Shaft a. If a motor stand is employed, go to Section F, step 3b. Screw the oil tube lock nut onto the extension tube. b. Place the gasket around the tube tension nut seat of the discharge head/motor stand. Screw the tube tension nut onto the extension tube until it seats against the gasket. Tighten the tube tension nut one -quarter turn for close coupled applications. Tighten the tube tension nut enough to take up 3/16" per every hundred feet in deep well application. C. If a motor stand is employed, go to Section F, step3d. Insert a short piece of shafting or a board through the discharge opening of the discharge head. Place it against the tube lock nut and tighten the lock nut against the tube tension nut. d. Seat two rings of packing into the tube tension nut and around the extension tube. Screw on the packing follower and tighten securely against the packing rings. Position the dust cover on the tube tension nut and align the holes of the dust cover with the tapped holes in the discharge head/motor stand. Install and tighten cap screws. OPERATION & MAINTENANCE MANUAL 6 1. INSTALLATION 4. Water Flushed Enclosed Line Shaft a. If a motor stand is employed, go to Section F, Step 3b. Screw the oil tube lock nut onto the extension tube. b. Place the gasket around the tube tension nut seat of the discharge head/motor stand. Screw the tube tension nut onto the extension tube until it seats against the gasket. Tighten the tube tension nut one -quarter turn for close coupled applications. Tighten the tube tension nut enough to take up 3/16" per every hundred feet in a deep well application. c. If a motor stand is employed, go to Section F, step 3d. Insert a short piece of shafting or a board through the discharge opening of the discharge head. Place it against the tube lock nut and tighten the lock nut against the tube tension nut. d. Seat two rings of packing into the tube tension nut and around the extension tube. Screw on the packing follower and tighten securely against the packing rings. e. Position the water flushed packing box on the tube tension nut and align the holes with the tapped holes on the discharge head/motor stand. Install and tighten cap screws. f. Reseat packing. See Section 7.4 for details. There will be three rings of packing and no lantern ring. g. Slip rubber slinger over shaft and position just above the packing gland. G. VERTICAL MOTORS 1. Hollow Shaft Motor a. Clean threads and face of head shaft projecting above packing gland thoroughly, then oil threads lightly. Thread coupling on shaft for half of its length. Stuff a rag into open end of the shaft coupling. b. Remove the top cover from the motor. Unbolt the coupling (clutch or drive block) from the motor and remove the coupling. c. Run a fine flat file over the motor mounting surface of the head to remove any nicks or burrs. Thoroughly clean face and register with solvent. Wipe a thin layer of light oil over the surface. This will help prevent rust and will also facilitate slight driver shifting during coupling alignment. d. Attach the erector sling to the motor lifting lugs. Hoist motor sufficiently to allow easy access to mounting Flange. Remove nicks and burrs on the mounting flange with a fine flat file and thoroughly clean with solvent. e. If there is sufficient head room to install the motor shaft after placing the motor on the head, prepare the shaft as described in Step g below, then lower the motor shaft through the motor with the keyway end up. Install the head nut and thread it on 4 or 5 threads, then allow the shaft to suspend inside the motor. f. Hoist motor sufficiently to clear the stand and swing it over until motor is resting on mounting ring. Properly place conduit box, align mounting holes and install, but do not tighten cap screws. g. Clean the head shaft thoroughly and dress the threads and keyway with a 3-cornered file, if necessary. Lift the motor shaft and carefully lower it through the quill or hollow shaft (end with keyway goes toward the top) and allow shaft to contact head coupling. Remove the rag in the coupling. Screw the motor shaft into the motor coupling on the head shaft and tighten. h. Make temporary electrical connection to motor, bump starter to determine correct rotation (counter clockwise as viewed from above). Install and tighten cap screws to the motor and discharge head/motor stand. If power is not available, DO NOT make final drive shaft connections (Steps I, j, & k) until power is available and correct rotation is determined. i. Place the gib key on the drive plate over the hollow shaft against the drive shaft. Turn the rotor observing the clearance between key and shaft, shift driver until the key touches all around. Tighten the cap screws. j. Slide clutch over drive shaft, seat against drive plate, install and tighten bolts. k. IMPELLER ADJUSTMENTS: Turn clutch until keyways in shaft and clutch align; install and seat gib key. Thread head nut onto shaft until it seats against top of the clutch. Hold to keep the clutch from turning and turn head nut until impellers clear the bottom by the amount shown in chart on page 16 for the bowl being used, allowing the rotor to turn freely. Continue to tighten head nut until impellers are elevated a sufficient distance to accommodate pump hydraulic thrust and associated shaft stretch (see 6. ENGINEERING section of this manual for details). Align holes in head nut with taps in clutch, install and tighten machine screws. Place top cover on driver and secure. OPERATION & MAINTENANCE MANUAL 1. INSTALLATION 2. Solid Shaft Motor a. Clean the threads and face of head shaft, then oil threads lightly. Thread coupling on the shaft for half of its length. Stuff a rag into open end of the shaft coupling. b. Slide the pump hub of the adjustable motor coupling onto the head shaft and insert the key. Screw the adjuster nut onto the head shaft. c. Attach the erector sling to the motor lifting lugs. Hoist motor sufficiently to allow easy access to mounting Flange. Remove nicks and burrs on the mounting flange with a fine flat file and thoroughly clean with solvent. d. While the motor is suspended from the erector sling, slide the motor hub of the adjustable motor coupling onto the motor shaft. Insert the key into the keyway of the motor hub far enough up the motor shaft to expose the keeper key seat on the motor shaft. Seat the keeper key onto the motor shaft. Pull the motor hub down over the keeper key. e. Bolt the spacer to the motor hub, if applicable. f. Hoist motor sufficiently to clear the stand and lower it until the motor is resting on the discharge head. Properly place the conduit box, align mounting holes and install cap screws. g. IMPELLER ADJUSTMENT: Adjust the adjuster nut until the clearance between the spacer/adjuster nut and the motor hub is equal to the impeller adjustment as stated in the Hydraulic Thrust Technical Data Chart in Section 6. ENGINEERING. Add additional clearance to the above adjustments to accommodate pump hydraulic thrust and the associated shaft stretch (see the Shaft Elongation Chart in Section 6. ENGINEERING of this manual for details). h. Make temporary electrical connections to motor, bump starter to determine correct rotation (counter clockwise when viewed from above). Ifpower is not available, DO NOT make final drive shaft connections (Step i) until power is available and correct rotation is determined. i. Align holes and taps of the motor hub, pump hub, adjuster nut, and spacer (if applicable). Install and tighten cap screws. H. MISCELLANEOUS ASSEMBLIES 1. LUBRICATOR Install the oil pot on the discharge head. Install the necessary pipe fittings from the oil pot to the oil dripper (sight glass down) to the inlet on the tube tension nut. If there is a solenoid oiler, install it between oil pot and oil dripper. 2. DISCHARGE PIPING a. Above and below floor piping should be installed in such a manner as to eliminate the possibility of the discharge head being strained. Gate valves, check valves, and other piping items must not depend upon the pump head for support. b. If a flexible joint, such as a dresser coupling, is to be used, the tie bolts and lugs used to span the flexible joint should be of sufficient strength to resist the force created by the discharge pressure at the pump head. None of this force should be imposed on the head or the foundation bolts. The tension should be taken carefully on these tie bolts so that any amount of forward movement induced to the head will be counteracted during operation so that alignment is maintained throughout the operation. OPERATION & MAINTENANCE MANUAL 1. INSTALLATION 3. AIR RELEASE VALVE Install the air release valve on the pump head or just beyond on the discharge piping. It is suggested that if a throttling valve is not furnished, a throttling device be used to restrict the discharge of air to insure that a cushion of air is available in the discharge head. Placement of the throttling device should be such that the air release valve is between the discharge head and throttling valve. Note: Exhausting the air from a head too quickly often causes breakage. 4. GAUGES AND MISCELLANEOUS PIPE CONNECTIONS a. Connect the pressure gauge to the tap in the discharge and, if required, in the suction flange. Position dial face to facilitate reading. b. Make drain pipe connections. Route piping so that it will not interfere with normal maintenance procedures. c. If packing gland bypass line is to be installed use the following chart to determine correct port for connection. The ports on the housing are marked "U" and "L" as referred to in chart. Pressure "L" Port "U" Port 0-100PSI Grease Grease 100-30OPSI Grease Bypass 300-45OPSI Bypass Grease 5. ELECTRICAL CONNECTIONS a. All connections to the motor such as main leads, space heater leads, winding protection leads, etc., should be made in accordance with prevailing specifications. b. Motor wiring can be identified by the following designations: H — Space Heaters P — Thermostats T — main leads (Connect per nameplate and voltage required) on motor. OPERATION & MAINTENANCE MANUAL 2. STORAGE 2-1. CONSIDERATIONS When a pump is made for use in a sump or a can, it is usually a short coupled or close coupled pump assembly. A short or close coupled pump is simply a short pump assembly. Short coupled pump assemblies are usually shipped assembled but with the driver separate. Storage for such a pump is an easy matter with little common sense. See Section 2-3 below. Pumps used for well applications on the other hand, tend to be deep setting pumps. These are shipped unassembled. The unassembled pieces are generally the driver, the discharge or motor stand, column pipe, tube and shaft assemblies, and the bowl assembly. Again, common sense is the best tool for determining storage techniques. The following is a general listing. 2-2 GENERAL HINTS As stated in Section 1-1 INSTALLATION of this manual, it is a very good idea to make sure all of the necessary items ordered are received without damage. A. After uncrating/unpackaging and checking that all items were received in good order, recrate and package all items in the same manner that they were received. Clearly label each package as to the contents and use in the assembly. B. If more than one size and/or model of pump is ordered, take special care not to confuse like items, such as valves, Gauge, bolts and hardware, or spare parts, for the two or more pumps. C. Group parts according to their stage of assembly. Example: bowls first, column and shafting second, discharge third, and so on. This will save searching for the proper parts and hardware at any given point during assembly. 2-3 SHORT COUPLED PUMPS A. Cover suction and discharge ports to prevent entrance of any foreign materials. B. Cover all other miscellaneous holes, i.e. pressure relief, prelube and pressure gauge holes, etc. C. Avoid exposure to weather and elements: either store indoors or cover with a tarp. D. Use a support framework so that no side pressure is exerted on the pump when placed in storage. 2-4 MISCELLANEOUS ITEMS The best storage for most parts will cover any openings and keep items from exposure to adverse conditions. Provide level support for all tubes and shafts so the parts will not fall or be knocked over. Protect any threads from damage. OPERATION & MAINTENANCE MANUAL 10 3. BOWL DISASSEMBLY & ASSEMBLY These things are listed merely as guidelines to proper storage. Storing any item will depend on the application, materials of construction, and the duration of the storage. 3-1 BOWL DISASSEMBLY Bowl Shaft Retaining Plate 1. Remove the bowl assembly from the column assembly. Retaining Bolt 2. Remove the bell suction from the bowl assembly 3. Remove the grease plug from the suction bowl. 4. Remove the cap screws connecting the discharge bowl to the top bowl and slide the discharge bowl off of the pump shaft. DO NOT let the weight of the bowls rest on the bowl shaft while removing. 5. Remove the cap screws connecting the top bowl to the suction bowl if single staged or the intermediate bowl if multiple staged. Slide the top bowl from the bowl shaft. 6. Slide the female end of a collet knocker (see illustra- tion 3.2) toward the impeller collet. Slide the collet back and forth on the bowl shaft, knocking the impeller with enough force to jar the impeller loose from the collet. Remove the collet knocker. etaining Buts uctlon Bawl Bracket to tit Bowl I ILLUSTRATION 3.1 1 7. Use a screwdriver to spread the collet. Remove the collet and the impeller from the bowl shaft. To drive collet into 8. Repeat Steps 6 through 8 until all impellers position Shaft size are removed. plus .010 collet `- _ 9. Pull the bowl shaft from the suction bowl. minus � - - _ .0101, - 10. Loosen the set -screw on the sand collar collet and slide off of the bowl shaft. plus plus ` .0101� 3-2 BOWL ASSEMBLY Before assembly, check the clearances of the bowl bearings and the impeller skirts. Check the bowl shaft for excessive wear. To Remove Collet ILLUSTRATION 3.2 1. Slide the bowl shaft into the suction bowl. Align the end of the shaft with the bottom of the bowl bearing. 2. Slide the sand collar on the bowl shaft and seat it over the bowl bearing. Temporarily tighten the set -screw. 3. The shaft stick-up must be set at this time. Slide the discharge bowl over the bowl shaft leaving enough space for the top bowl and the intermediate bowl(s) where applicable. Slide the bowl shaft in or out to allow for the proper stick-up. See Illustration 3.3. The stick-up is the distance from the top end of the bowl shaft to where the column pipe butts up to the bowl assembly. Attach a retainer plate as shown in Illustration 3.1. Tighten the sand collar setscrew. 4. Insert the retaining bolt through the suction bowl and tighten the locknut (finger tight). 5. Slide the discharge bowl off of the bowl shaft. Be careful not to damage the bowl shaft threads. OPERATION & MAINTENANCE MANUAL 11 3. BOWL DISASSEMBLY & ASSEMBLY 6. Slide the impeller and the collet on the pump shaft and follow with the collet knocker (male side toward the impeller). Hold the impeller all the way to the bottom of the bowl with one hand and slide the collet into the impeller with the collet knocker. Drive the collet with the knocker until collet adequately holds impeller on shaft. Remove the collet knocker. See illustration 3.4. 7. Slide the intermediate bowl housing onto the pump shaft. Use caution to avoid putting the bowl weight on the bowl shaft. Bolt the intermediate bowl to the suction bowl with capscrews. 8. Continue Steps 6 to 7 until the assembly is complete. 9. Remove retainer bolt from the bowl shaft. Check the bowl shaft for rotation and lateral movement. Lateral should be as stated on page 16. 10. Fill the bearing cavity in the suction bowl with a non -soluble grease and insert the pipe plug in the bottom of the suction bowl. BOWL BEARING DIAMETER CLEARANCE Shaft Diameter Clearance 1.000 .007-.010 1.187 .0075-.0105 1.500 .009-.012 1.687 .0095-.013 1.937 .0105-.014 2.187 .0115-.015 2.687 .0125-.0165 ::e for intermediate 3owls. ILLUSTRATION 3.3 Two thin (.030" Wide) Lines of loctite running Collet tool longitudinally on collet. Collet ILLUSTRATION 3.4 OPERATION & MAINTENANCE MANUAL 12 4. OPERATION 4-1. PRIOR TO START-UP 1. WARNING: If unit is equipped with VFD (variable frequency drive) consult the factory for minimum and Critical pump speeds before start-up. 2. Perform initial servicing on the driver as recommended by the driver manufacturer. Also perform initial servicing on all auxiliary assemblies if required. 3. Recheck all fasteners and fittings for tightness. 4. If the air release is manual or if air vent is automatic but equipped with a valve, make certain the valve is opened partially but not all of the way. 5. If there is a control valve on the discharge side of the pump, make certain it is partially open so that the pump will not be damaged if normal back pressure is not available until the long line, etc. is filled. 6. If unit is oil lubricated, fill lubricator with a good grade SAE 10 viscosity rating, low cold pour point mineral oil. Manually open needle valve and allow about a cup of oil to drain into tubing. Refill lubricator. 7. If pump is equipped with grease line to suction bowl bearing DO NOT add grease on initial start-up. See preventative chart on page 20 for schedule. 8. If unit is open lineshaft and equipped with pre -lubrication, turn on the pre -lubrication system and allow it to flow for 2 to 3 minutes. 9. If unit is force water lubricated, turn on and regulate flow from 10 to 15 PSI above normal discharge pressure. Lubrication should continue during entire pump operation time. If the tail bearing is also lubricated by outside water, pressure need only be 5 to 10 PSI. 10. Bump starter to insure that the unit has correct rotation. 4-2 INITIAL START-UP 1. Energize starter. After pump has come up to the rated speed and all air has been exhausted, regulate control valve to achieve desired pressure. 2. If the air release is manual, close it off after air is exhausted. If air release is automatic, determine if the air was Exhausted too quickly (which causes the pump to jerk violently when the valve is closed) or too slowly and regulate manual valve or throttling device to correct this. 3. If oil lubricated, regulate lubricator as shown in the following table. SHAFT SIZE PER 100 FEET OF COLUMN TOTAL COLUMN LENGTH FIRST 2 WEEKS AFTER 2 WEEKS 3/4 TO 2-3/16 5 TO 6 DROPS 3 DROPS ALL ABOVE 2-3/16 10 TO 12 DROPS 6 DROPS 20 FEET 4. Check all joints for leakage and correct if evident. 5. Make certain the driver is operating satisfactorily as to temperature, bearing temperature , etc., as prescribed by the driver manufacturer. 6. Check for excessive vibration. If this is evident, shut down unit immediately and begin checking for the cause. 7. Adjust the packing gland (see Section 7-4.8 and 7-4.9) to allow some leakage past the packing. 4-3 ROUTINE/NORMAL 1. Start the pump in accordance with the starting equipment used. 2. Driver lubricants should be checked following the instructions in the Motor O & M manual attached. 3. The packing gland should be checked for proper leakage. 4-4 SHUTDOWN/EMERGENCY 1. Shutdown in accordance with the starting equipment used. Refer to Section 8 Trouble Shooting for further instructions. OPERATION & MAINTENANCE MANUAL 13 5. FIELD TESTS When a field test of the pump's performance is required, make the following readings: Volume, Total Head and Horsepower Measurements, Rotating Speed and liquid Temperature. Compare the results of the field test with performance curve for your pump. All volume, total head and efficiency guarantees are based on a shop test when handling clear, cold, fresh water at a temperature not exceeding 85 Degrees F. and under certain specified suction conditions. (1) Volume (Capacity) Measurement- Measure the rate of flow from the pump discharge in gallons per minute. The volume measurement may be made using any one of the following pieces of equipment: A calibrated Venturi meter, a thin -plate calibrated orifice, a calibrated pilot tube, or an accurately measured reservoir. (2) Total Head Measurement- The total pumping head consists of: distance from the water level in the sump (when pumping) to the center of the discharge pressure gauge, plus the discharge gauge reading, the friction loss through the column and head, and the velocity head at the discharge. NOTE: Convert pressure gauge reading to feet of liquid by multiplying the reading times 2.31 times the Specific Gravity of Liquid. (3) Horsepower Measurement- Measure horsepower consumption of the pump by a direct reading of a wattmeter and applying the reading to the following formula. Horsepower Formula: Bhp = (KW Input x Eff) * 0.746 Where: Bhp = brake horsepower delivered KW Input = real input power (KW) Eff = motor efficiency Eff = pump efficiency Sg = specific gravity of liquid The motor efficiency can be determined from dynamometer tests. Pump Efficiency Formula: Pump Eff. =(TDH x GPM x Sg)/(3960 x BHP) Where: TDH = total dynamic head GPM = gallons per minute 5-2 DOWNTHRUST Downthrust is the total thrust load expressed in pounds carried by the thrust bearings in the motor, gear drive or pump head. It is the sum of the weight of the rotating elements and the hydraulic downthrust of the bowl unit. The shaft length is the sum of the setting (column length), the length of the discharge head and the driver (from dimension sheet) and the length of the bowl assembly (from the pump curve). Example: Given a 6 stage IORC bowl assembly, 75 HP. 1770 RPM motor, HF6 discharge head, 200' setting, 1-1/2" shaft, 6" column, and 312' total dynamic head. For K factors, lateral, and shaft weights, see page 16. For impeller weight, see performance curve for the unit. (1) 200' (setting) + 6.5' (bowl shaft) + 5' (head shaft) = 211.5' feet of shafting (2) 211.5 x 6.01 lbs. (shaft weight per foot) = 1271 lbs. of shaft (3) 312' TDH x 4.7 (K factor) = 1466 lbs. hydraulic thrust (4) 6 (number of impellers) x 11 lbs. (weight of one impeller) = 66 lbs. Add (2), (3), and (4) and get 2803 lbs. of total thrust load The motor data sheet shows a 75 HP motor at 1800 RPM to have a normal thrust capability of 4800 lbs., so no additional thrust load capacity is required. Note: Coupling weight may be added for deep setting pumps. OPERATION & MAINTENANCE MANUAL 14 5. FIELD TESTS 5-3 SHAFT STRETCH The hydraulic thrust when the pump is operating imposes an axial tensile load on the shaft, which causes the shaft and column pipe to stretch. It is necessary, therefore, to determine the magnitude of the net elongation and whether or not the elongation exceeds the clearance provided in the pump bowls. If there is insufficient clearance, the impeller skirts will rub on the bowl seal rings, resulting in excessive wear and power consumption. From the example above, we have 1466 lbs. of hydraulic thrust. From the shaft elongation chart (page 17), it is found by interpolation that the elongation for 1-1/2" shaft at 1466 lbs. hydraulic thrust is .034" per 100' of shaft - Elongation for 200' of shaft = (200/100) x .034" _ .068" Column elongation is found by the same method using the column elongation chart (page 17) — Elongation for 200' of column = (200/100) x .006" _ .012" Shaft elongation minus column elongation equals net elongation — .068" - .012" _ .056" Check the chart on page 16 under Bowl Data to see if the standard lateral provided is adequate; if not, extra lateral may be machined if required. OPERATION & MAINTENANCE MANUAL 15 6. ENGINEERING Customer: Hydroflo Model: Lateral: K factor: Impeller Type: Impeller adjustment: MINIMUM SUBMERGENCE: Shaft Weights Size Weight Obs per ft.) 1" 1.50 13/16" 3.77 1 1/4" 4.17 17/16" 5.52 1 1/2" 6.01 1 11/16" 7.60 1 15/16" 10.02 2 3/16" 12.78 2 7/16" 15.87 2 11/16" 19.29 OPERATION & MAINTENANCE MANUAL 16 6. ENGINEERING SHAFT ELONGATION CHART (inches per hundred feet of shafting) HYDRAULIC SHAFT DIAMETER (INCHES) THRUST 3/4 1 1-3/16 1-1/2 1-11/16 1-15/16 2-3/16 2-7/16 2-11/16 500 .047 .026 .018 .012 .009 .007 600 .056 .032 .022 .014 .011 .008 .006 800 .075 .042 .030 .019 .015 .011 .009 1,000 .094 .053 .037 .024 .019 .014 .011 .009 1,200 .112 .063 .045 .028 .022 .017 .013 .011 1,400 .131 .074 .052 .033 .026 .020 .015 .012 .010 1,600 .150 .084 .060 .038 .030 .022 .018 .014 .012 1,800 .169 .095 .067 .042 .033 .025 .020 .016 .013 2,000 .187 .105 .075 .047 .037 .028 .022 .018 .015 2,400 .225 .127 .090 .056 .044 .034 .026 .021 .018 2,800 .262 .148 .105 .066 .052 .039 .030 .025 .020 3,200 .169 .119 .075 .059 .045 .035 .028 .023 3,600 .190 .135 .085 .067 .051 .040 .032 .026 4,000 .211 .150 .094 .074 .056 .044 .036 .029 4,400 .240 .164 .103 .081 .062 .048 .039 .032 4,800 .253 .179 .113 .089 .067 .053 .043 .035 5,200 .274 .194 .122 .096 .073 .057 .046 .038 5,600 .209 .131 .107 .079 .062 .050 .041 6,000 .224 .141 .111 .084 .066 .053 .044 6,500 .243 .153 .120 .091 .071 .058 .047 7,000 .260 .164 .129 .098 .077 .062 .051 7,500 .176 .139 .105 .082 .067 .055 8,000 .188 .148 .112 .088 .071 .058 9,000 .211 .167 .126 .098 .080 .066 10,000 .234 .185 .140 .110 .089 .073 12,000 .281 .222 .168 .132 .106 .088 14,000 .259 .196 .154 .124 .102 16,000 .296 .224 .176 .142 .117 18,000 .252 .198 .160 .131 20,000 .280 .220 .176 .146 22,000 .242 .195 .160 24,000 .264 .213 .175 26,000 .286 .230 .190 28,000 .248 .204 30,000 .266 .219 OPERATION & MAINTENANCE MANUAL 17 6. ENGINEERING COLUMN ELONGATION CHART (inches per hundred feet of shafting) HYDRAULIC NOMINAL COLUMN DIAMETER (inches) THRUST 3 4 5 6 8 10 12 14 16 500 .007 .005 .004 .003 600 .008 .006 .005 .004 800 .011 .008 .006 .005 1,000 .013 .010 .008 .006 .004 1,200 .016 .012 .009 .007 .005 1,400 .019 .014 .011 .008 .006 1,600 .021 .016 .012 .009 .007 .005 1,800 .024 .018 .014 .011 .008 .006 2,000 .027 .020 .015 .012 .009 .007 2,400 .032 .023 .019 .014 .010 .008 .006 2,800 .037 .027 .022 .016 .012 .010 .007 3,200 .043 .031 .025 .019 .014 .011 .008 3,600 .048 .035 .028 .021 .016 .012 .009 .008 4,000 .039 .031 .023 .017 .014 .010 .008 4,400 .043 .034 .026 .019 .015 .011 .009 4,800 .047 .037 .028 .021 .016 .013 .010 .009 5,200 .051 .040 .030 .023 .018 .014 .011 .010 5,600 .055 .043 .033 .024 .019 .015 .012 .011 6,000 .046 .035 .026 .020 .016 .013 .011 6,500 .050 .038 .028 .022 .017 .014 .012 7,000 .054 .041 .030 .024 .018 .015 .013 7,500 .058 .044 .033 .025 .020 .016 .014 8,000 .062 .047 .035 .027 .021 .017 .015 9,000 .053 .039 .030 .023 .029 .017 10,000 .059 .043 .034 .026 .021 .019 12,000 .070 .052 .041 .031 .025 .023 14,000 .082 .061 .048 .036 .029 .026 16,000 .094 .070 .054 .042 .034 .030 18,000 .078 .061 .047 .038 .034 20,000 .087 .068 .052 .042 .037 22,000 .096 .075 .057 .046 .041 24,000 .104 .082 .063 .050 .045 26,000 .113 .088 .068 .055 .049 28,000 .095 .073 .059 .052 30,000 .102 .078 .063 .056 OPERATION & MAINTENANCE MANUAL 18 7. MAINTENANCE 7-1 GENERAL 1. For normal operation and maintenance of driver, follow the instructions of the driver manufacturer. 2. If the pump is oil lubricated, check the oil level in the lubricator and refill on a regular schedule. 3. If the unit requires pre -lubrication, make certain this process is started with ample time prior to pump start-up to insure that all bearings are properly wetted. 4. Apply grease to the packing box assembly at the rate of/a to 'h oz. for each 24 hours of operation. See Section 7-5 PREVENTATIVE MAINTENANCE. 5. Bowl bearings are self lubricated by the liquid pumped. Lower suction bowl bearing is packed at the factory with no maintenance required in the field. 6. The packing box should seldom require adjustment but in the event that the leakage becomes excessive, see Section 7-4 for details. Remember that over tightening wears out the packing rings prematurely and causes scoring and damage to the shaft. Always adjust the gland with the unit running. 7-2 BEARING REPLACEMENT Alloy bearings, such as bronze, can be readily pressed in with an arbor or screw press. If this is not available, they can be driven in very carefully with a block of wood and a hammer. Make certain that bearing projections are maintained. 2. Graphite and composition bearings do not possess great tensile or compressive strength and cannot be driven in as alloy bearings can. They must be pressed in with a slow, continuous and even motion attained with an arbor or screw press with a mandrel to fit the bearing properly. The hub bore and the bearing should be lubricated with water to aid the pressing operation. DO NOT LUBRICATE WITH OIL OR GREASE. 7-3 WEAR RING REPLACEMENT Wear rings can be removed by cutting the cross section with a chisel and prying one end inward until it is loose in the bore. To install, make a mandrel to fit the wear rings and press in with an arbor or screw press. In an emergency, the wear rings can be installed by gently and evenly tapping around the top edge with a wood block and a hammer or a rubber mallet. If impeller skirts are equipped with wear rings, cut the wear ring cross section with a chisel and force off. Heat on the ring will assist in the removal and installation. To install, make a mandrel to fit the O.D. of the wear rings and press flush with the bottom of the impeller skirts. If necessary, gently and evenly tap around the top edge with a wood block and a hammer or with a rubber mallet. If oil seals must be replaced, make certain they are always installed with their lips pointing down. They are used primarily to keep water out of the enclosing tube rather than to keep the oil in the tube. 7-4 PACKING REPLACEMENT When the packing has been compressed to the point that the gland is about to contact the upper face of the packing box, remove the gland, add one extra packing ring and re -adjust. If this fails to reduce the leakage, remove all of the packing rings and repack with new rings. These are the step by step procedures in repacking a packing box in the pump: Clean out the old packing. This includes the packing below the lantern ring. Often the old packing below the Lantern ring is not replaced when repacking the gland as it should be. Flexible packing hooks are available for removing the packing. Check the shaft for nicks and score marks; remove any that are present; then clean carefully. Clean up the bore of the box. Check the lantern ring to make sure the channels and holes are not plugged up. If the replacement packing is in the form of a continuous coil or rope, it must be cut into rings before installing. OPERATION & MAINTENANCE MANUAL 19 7. MAINTENANCE After cutting on the mark, the first length of packing may be used as a template for cutting all the other rings. Begin by installing the first ring. It is recommended that grease or oil be smeared on at least the outer diameter of the ring. 4. With the aid of a split bushing, push the packing to the bottom of the box. The O.D. of this split bushing should be approximately .005 inch smaller than the bore of the packing box to prevent the formation of a lip on the packing that is being seated. Seat this bottom ring hard because it must seal on the face of the packing box bearing as well as against the shaft and the bore. See Illustration 7.1. 5. Repeat this operation with each ring making sure to stagger the gaps formed by the ends of the ring at 90 degree intervals. See Illustration 7.2. 6. If a lantern ring is used, be sure it is properly posi- tioned so it is centered with the drilling in the packing box. See Illustration 7.3. Position the packing gland. Tighten it down evenly. The packing gland must not be cocked within the packing box. An unsquare packing gland causes uneven compression of the packing rings and more importantly, damage to the shaft. Good practice is to allow at least'/a inch from the top of the top packing ring to the top face of the packing box. This helps center the gland and minimizes cocking. See Illustration 7.4. 8. Permit sufficient leakage to keep the packing box running N cool. Adequate leakage at this time is a necessity. Check 90 Degree the temperature of the leakage as well as the pump housing. Intervals If the pump runs hot and the leakage begins to choke off, stop the pump and let it cool down. Steps 4-8 must be do repeated when the packing is adjusted. Allow the pump to run 15 minutes and if leakage rate is more than desirable, tighten the gland nuts 1/8 of a turn. This packing adjustment is made with the pump running. Packing Before making another adjustment, allow the packing to Box equalize against the increased pressure and the leakage to gradually decrease to a steady rate. PUMP PACKING MUST ALWAYS LEAK SLIGHTLY. Top View C*7 G 0./ 1 it 6" - 1 !8" Packing Rings Head Shaft Side View Note: � I ILLUSTRATION 7.2 1. Chances are the packing will run a little warmer for the first few days until the packing rings have burnished in. Often the leakage rate will reduce by itself at this time. 2. Remember that metallic and plastic packings are good for temperatures of at least 450 degress F. So, even if the leakage is warmer than the fluid being pumped, it doesn't mean that the packing is being damaged. OPERATION & MAINTENANCE MANUAL 20 7. MAINTENANCE Packing I ILLUSTRATION 7.4 1 OPERATION & MAINTENANCE MANUAL 21 7. MAINTENANCE 7-5 PREVENTIVE MAINTENANCE Proper preventive maintenance consists of maintaining records of operation hours, operating data, gauge readings, and service performed on the pump. Using this information in conjunction with the suggested preventive maintenance schedule below will reduce downtime and prevent costly breakdowns. PREVENTIVE MAINTENANCE INTERNAL INSPECTION CHART FREQUENCY OF INSPECTION COMPONENT INSPECTION AND MAINTENANCE Clean oil, dust, water and chemicals from the exterior Weekly Driver Motor of motor. Make sure motor air intake and outlets (fan cooled motor) are unobstructed. Check motor bearing temperature with temperature Monthly Driver Motor indicator (not your hand). If bearings are running hot, consult motor manufacturer's instructions. Packing Gland Grease with modest amount of packing lubricant. Packing Gland Inspect packing and replace if necessary. Headshaft Check the shaft. Scoring accelerates wear on packing. Every 3 months (2000 operating hours). Repair or replace shaft if scoring is evident. Pump Check operating vibration of the pump and compare to vibration check taken during initial inspection. If vibration has changed, shut down pump and inspect bowl assembly for damage or clogging. Semi-annually (4000 operating Pump foundation Check foundation for setting. It may cause hours). misalignment of pump and strain on discharge and suction pipin . Correct for any change in foundation. Pump Performance Check discharge and suction pressure readings against initial field test and correct by adjusting impellers if performance has dropped in excess of 10%. Packing Gland Remove by-pass piping from packing gland and check for scaling and deposits that restrict flow. Replace piping. Pump Efficiency Measure total dynamic head and flow. Take power readings. Compare with initial record of pump efficiency. If efficiency has decreased more than 5%, Annually re -adjust impellers. If performance does not improve, replace impeller or wear ring as required. Suction Bowl Bearing Repack suction bell bearing if pump is short coupled or booster can type and supplied with grease line to suction bearing. Caution: use non -soluble grease. DO NOT overgrease, which can push shafting up and alter impeller setting. OPERATION & MAINTENANCE MANUAL 22 7. TROUBLE SHOOTING 8-1 TROUBLE SHOOTING INSUFFICIENT PRESSURE 1. Speed too slow (check voltage). 2. Impeller trimmed incorrectly. 3. Impeller loose. 4. Impeller plugged. 5. Wear rings worn. 6. Entrained air in pump. 7. Leaking joints or bowl casings. 8. Wrong rotation. 9. Incorrect impeller adjustment. NO LIQUID DELIVERED 1. Pump suction broken (water level below inlet) 2. Suction valve closed. 3. Impeller plugged. 4. Strainer clogged. 5. Wrong rotation. 6. Shaft broken or unscrewed. 7. Impeller loose. 8. Barrel or discharge not vented. 9. Driver inoperative. VIBRATION 1. Motor imbalance (electrical). 2. Motor bearing is not properly seated or is worn. 3. Motor drive coupling out of balance or alignment. 4. Misalignment of pump, casing, discharge head, column, and/or bowls. 5. Discharge head misaligned by improper mounting. or pipe strain. 6. Bent shafting. 7. Worn pump bearings. 8. Clogged impeller or foreign material in pump. 9. Improper impeller adjustment. 10. Vortex problems in sump. 11. Resonance (system frequency at or near pump speed). 12. Cavitation. 13. Impeller out of balance. INSUFFICIENT CAPACITY 1. Speed too slow. 2. Impeller trimmed incorrectly. 3. Impeller loose. 4. Impeller or bowl partially plugged. 5. Leaking joints. 6. Strainer or suction pipe clogged. 7. Suction valve throttled. 8. Low water level. 9. Wrong rotation. 10. Insufficient submergence. 11. Insufficient N.P.S.H. 12. Incorrect impeller adjustment. 13. Worn pump. 14. Pressure higher than design. USING TOO MUCH POWER 1. Speed too high. 2. Improper impeller adjustment. 3. Improper impeller trim. 4. Pump out of alignment. 5. Coupling out of alignment. 6. Pumping foreign material. 7. Lubrication oil too heavy. 8. Bent shaft. 9. Tight bearing or packing. 10. Specific gravity or viscosity of fluid higher than design. 11. Worn pump. 12. Damaged pump. 13. Partial freezing of pump liquid. ABNORMAL NOISE 1. Motor noise. 2. Pump bearing running dry. 3. Broken column bearing retainers. 4. Broken shaft or oil tubing. 5. Impeller dragging on bowl case. 6. Cavitation, due to insufficient N.P.S.H.A. and/or submergence. 7. Foreign material in pump. 8. Excessive fluid velocity in pipe system. OPERATION & MAINTENANCE MANUAL 23 8. TROUBLE SHOOTING 8-2 IMPELLERS TROUBLE SOURCE PROBABLE CAUSE REMEDY Wear on exit vanes and shrouds. Abrasive action. Replace impeller if excessive. Consider coating or upgrading material. Pitting on entrance vanes of Cavitation. Correct condition or upgrade material to impellers. extend life. Pitting on impellers and bowl Corrosion/Erosion Investigate cost of different materials vs. castings. frequency of replacements. Wear on impeller skirts and/or 1. Abrasive action or excess wear 1. Install new bearings and wear rings. bowl seal ring area. impeller skirts to function as bearing Upgrade material if abrasive action. journal. 2. Re -ring and adjust impellers 2. Im ellers set too high. correctly. Impeller loose on shaft 1. Repeated shock load by surge in 1. Re -fit impellers. If collet mounted, (extremely rare occurance). suction or discharge line. (Can loosen consider changing to key mounting. first or last stage impellers.) 2. Remove cause of jamming. 2. Foreign material jamming impeller. 3. If collet mounted, consider change (May break shaft or trim over loads to key mounted. Avoid sudden before impeller becomes to loose.) thermal shock. 3. Differential expansion due to 4. Correct parts if necessary and refit. temperature. 5. Add keyway to collet mounting. 4. Parts improperly machined and/or assembled. 5. Torsion loading on submersible pumps. 8-3 BEARINGS TROUBLE SOURCE PROBABLE CAUSE REMEDY Bearing seized or galling on Running dry without lubrication. Check lubrication, look for plugged shaft. suction or evidence of flashing. Bearing failure or bearing High temperature failure. Check pump manufacturer for bearing seized. temperature limits. Excessive shaft wear under Rubber bearings will swell in hydro- Change bearing material. rubber. carbon, H.S., & high temperature. Premature bearing wear. Abrasive action. Consider conversion to water flushing on all bearings, pressure grease or oil lubrication. Uneven wear on bearings, Pump's non -rotating parts misaligned. Check mounting and discharge pipe uniform wear on shaft. connection, dirt between column joints. Correct misalignment, replace bearings and repair or replace shaft. Uniform wear on bearings and Abrasive action. Replace parts, consider changing shaft. materials or means of lubrication. Uniform wear on bearings, 1. Shaft run -out caused by bent shafts, 1. Straighten shaft or replace, clean and uneven wear on shaft. shafts not butted on couplings, dirt assemble correctly. or grease between the shafts. 2. Face parallel and concentric. 2. Shafts ends not properly faced. OPERATION & MAINTENANCE MANUAL 24 TROUBLE SHOOTING 8-4 SHAFT AND COUPLING TROUBLE SOURCE PROBABLE CAUSE REMEDY Bent shaft Mishandling in transit or assembly. Check straightness. Correct to .005" Ift total run -out or replace. Shaft coupling elongated, (neck 1. Motor is started while pump running 1. Look for faulty check valve. Could down.) in reverse. also be momentary power failure or 2. Corrosion improper starting timers. 3. Pipe wrench fatigue on reused couplings. 4. Power being applied to shafts that are not butted in coupling. Shaft coupling unscrewed Pump started in reverse rotation. Shafts may be bent, check shafts and Couplings. Correct rotation. Broken shaft or coupling. 1. Can be caused by same reasons listed 1. Same as above. for coupling elongation. 2. Same as above for bearing seizure. 2. Can also be caused by bearings seized 3. Add strainers or screens. due to lack of lubrication. 4. Check alignment of the pump 3. Foreign material blocking impellers or components to eliminate vibration. galling wear rings. 5. See Engineer Section for correction 4. Metal fatigue due to vibrations. 5. Improper impeller adjustment or contiuous up -thrust conditions, causing impeller drag. 8-5 BOWLS TROUBLE SOURCE PROBABLE CAUSE REMEDY Wear on bowl vanes. Abrasive action Coat bowls, upgrade material or rubber line. 8-6 PACKING BOX TROUBLE SOURCE PROBABLE CAUSE REMEDY Excessive leakage 1. Improper packing. 1. Repack correctly. 2. Incorrect type or defective packing. 2. Repack with the correct grade for 3. Worn shaft or sleeve. service. 3. Remachine or replace scored parts. Packing box overheated. 1. Improper packing procedure. 1. Repack correctly. 2. Packing too tight. 2. Repack with the correct grade for 3. Insufficient lubrication. service. 4. Incorrect type of packing. 3. Remachine or replace scored parts. Packing wears prematurely. 1. Improper packing. 1. Remove cause. 2. Insufficient lubrication. 2. Replace worn parts. 3. Shaft or sleeve scored. 3. Remachine or replace scored parts. 4. Incorrect type of packing. 4. Repack with correct grade for service. 5. Remove source of abrasives. 8-7 INNER COLUMN TROUBLE SOURCE PROBABLE CAUSE REMEDY Water in inner column. 1. Bypass ports plugged. 1. Remove cause. 2. Badly worn bypass seal or bearings. 2. Replace worn parts. 3. Tubing joint leaking. 3. Ensure tubing joint face is clean 4. Crack or hole in tubing. and is butted squarely. 4. Replace section affected. OPERATION & MAINTENANCE MANUAL 25 9. ORDERING PARTS 9-1 Ordering Parts To order parts, please identify the three digit catalog number by matching the parts needed with the drawings (if provided) in the manual (see chart below for examples). Drawings start after this page. If no drawings are included in the manual, please contact your Hydroflo representative for more information. Cataloge # Part Name 001 Head, Discharge 003 Shaft, Motor 101 Shaft, Line 201 Bowl, Discharge We will also need the serial number of the pump, which should be on your invoice or the pump information tag. If you have any problems, please contact your Hydroflo representative for more information. OPERATION & MAINTENANCE MANUAL 26 r`-4 Pu m P- FLO" +ti+.«..iicc.uw WWW.HYDROFLOPUMPS.COM 7118 LOBLOLLY PINE BLVD. FAIRVIEW, TN 37062 PHONE: 615.799.9662 FAX: 615.799.5654 1886 DAVID BAILEY ROAD BROWNFIELD, TX 79316 PHONE: 806.637.8961 FAX: 806.637.8964 13265 S.R. 17 CULVER, IN 46511 PHONE: 615.799.9662 FAX: 615.799.5654 5437 S. NIKITA AVENUE FRESNO, CA 93725 PHONE: 559.834.1945 FAX: 559.834.9705 3510 WOOD RIVER ROAD GRAND ISLAND, NE 68803 PHONE: 308.398.0920 FAX: 308.398.0923 2498 KUHN RD MARION, AR 72364 PH O N E: 870.73 5.0400 FAX: 870.733.0500 cr_ LU _jE _ LU �@ l §24r k*§% m ULJ 2 $fK� 6 Z / 2 p tj } 2 mf �., ■ 2 ® k IA mk\ .C� i , :■■■■■I §2S � 6 L 7 ArAromBPI REME ■MEN %%am �`%11qLWffl11A"_ Bertrrem Products, Inc. QUOTATION Quote #: Date: July 12, 2021 Project: Job #: ZERO LEAD PUMPS`` Page #: Attention: CITY OF FAYETTEVILLE, AR BID 21-64 W3 E-Mail: Phone: PUMP REPLACEMENT Fax: Company: PAUL R NOLAND WWTP Address: 1400 N. FOX HUNTER; FAYETTEVILLE, AR City, State: Q-47814-w-B2-JR None BID 21-64 W3 PUMP RE 1 of From: Justin Riedmueller E-Mail: jriedmueller@bertrem.com Phone: 479-518-2914 Fax: Address: 880 Tyler Rd. City, State: Russellville, AR 72802 Qty Part # Description Unit Price Total * DESIGN: 1600 USGPM @ 262' TDH, 1770 RPM, 82.1% Efficient,129 BHP, 10 Feet Column Length * 169.91" TPL (+/-1.5") * 1 14LH3C-48390-w B2 14LH - 3 Stage W/L VERTICAL TURBINE PUMP ASSEMBLY *** Fully Assembled Vertical Turbine *** DRIVER ASSEMBLY SECTION • US 150HP, 180ORPM, 3PH/6OHz/46OV, Premium Eff - Inverter Duty, H445HP Frame VSS-WP1 w/ NRR and 1.50" Drive Coupling — Motor Type: RUSI — Motor CD = 44.781" — Part Wind Start — Motor Steady Bushing DISCHARGE HEAD ASSEMBLY SECTION • 1.50" x 50.781" x 416SS Head Shaft Assembly w/ IOTPI-LH Bronze Adjusting Nut and Key • F-Style Fabricated Steel Head with 10" 125# Discharge Flange for 16.5" BD with 25" W x 25" L x 1.5" Thick Integral Base — Head Coating: Special Coating Inside Only of Discharge Head — Shaft Guard: Special Fabrication — 1.50" Cast Iron Mechanical Seal Housing with B39 C954 Aluminum Bronze Bearing and Chesterton 135 Special Seal * Special Seal Notes: — CHESTERTON 135 MECHANICAL SEAL * Special Discharge Notes: — CARBOGAURD 891 COATING on ID of discharge head, ID & OD of column, OD of bowl assembly COLUMN ASSEMBLY SECTION • 1 Piece Fabricated Steel Column Assembly: — 10' of 10" x .279" Wall Steel Water Lubricated Column with Flanged Ends — Column Coating: Special Coating Inside and Outside of Column Assembly • 1 Piece Lineshaft Assembly: 1.50" -10TPI x 120" x 416SS w/ 416SS Couplings and Styrene Butadiene Rubber/Stainless spider bearings $ 38,528.45 $ 38,528.45 All quotations and contracts are subject to Bertrem Products, Inc. Standard Terms and Conditions found at BERTREM.COM. Placing an order is acceptance of these terms. Shipment time is an approximation based on current inventory and factory production schedules. Quotation is valid for 30 days from Quote date. **All certified performance tests will be administered according to the ANSI/HI 14.6 standards set by the Hydraulic Institute. Test results will be measured according to the grade 2B tolerances for pumps rated with a shaft power of 134HP or less and grade 1B for those over 134HP. Pumps meeting these tolerances will be considered passing the tests. It is recommended that the customer refer to the Hydraulic Institute Standards to understand performance guidelines and hydraulic design. iii� QUOTATION Quote #: Q-47814-w-B2-JR Date: July 12, 2021 Project: SEEM Job #: BID 21-64 W3 PUMP REP WBP1 ZERO LEAD PUMPS Page #: 2 of 10 Ber&V177 Ph7ducft /nc. BOWL ASSEMBLY SECTION • 14LH - 3 Stage Product Lubricated Bowl Assembly w/ 316SS Fasteners including: — * No Discharge Case - Column to be Flanged Directly to Bowl — Ductile Iron Bowls — B39 C954 Aluminum Bronze Bowl Bearings —316SS Impellers with 316SS Collets — 416SS Bowl Shaft: 8.00" Water Lube Projection x 1.50" DIA - IOTPI — 10" NPT, Ductile Iron Suction Case with B39 C954 Aluminum Bronze Bearing — Pump End Coating: Special Coating Outside Only of Pump End • Specialty Coating Notes: — CARBOGUARD PER SPEC • Crating and Painting • Min. Submergence from Bottom of Suction for Vortex Suppression = 37" (In.). **This does not include NPSHr requirements. NPSHr at Duty Point = 15.4' (Ft.). • Estimated Total Assembly Weight As Above: 3746 Lbs. Standard time to have ready to ship is — 10 to 12 weeks A.R.O. based on current inventory and factory loads. * Please advise of your delivery needs and we will do our best to meet them. Terms: Net 30 Ship Via: Best Way Proposal Total: $ 38,528.45 Freight: Included All quotations and contracts are subject to Bertrem Products, Inc. Standard Terms and Conditions found at BERTREM.COM. Placing an order is acceptance of these terms. Shipment time is an approximation based on current inventory and factory production schedules. Quotation is valid for 30 days from Quote date. **All certified performance tests will be administered according to the ANSI/HI 14.6 standards set by the Hydraulic Institute. Test results will be measured according to the grade 2B tolerances for pumps rated with a shaft power of 134HP or less and grade 1B for those over 134HP. Pumps meeting these tolerances will be considered passing the tests. It is recommended that the customer refer to the Hydraulic Institute Standards to understand performance guidelines and hydraulic design. Company: CITY OF FAYETTEVILLE, AR Name: BID #21-64 W3 EFFLUENT PUMP Date: 07/12/2021 Pump: FACTORY CURVE W/ DESIGN POINT Size: 14LH (stages: 3) Dimensions: Type: Vertical Suction: 10 in Synch Speed: 1800 rpm Discharge: 12 in Dia: 10.8 in Vertical Turbine: Curve: 121110 Eye Area: 25.3 in' Impeller: 14LH SS ENCL. Bowl Size: 14 in Max Lateral: 0.875 in Thrust K Factor: 8.41 lb/ft Search Criteria: Flow: 1600 US gpn Near Miss: --- Head: 261.7 ft Static Head: 0 ft Pump Selection Warnings: None --- Duty Point --- Flow: 1600 US gpm Head: 262 ft Eff: 82.1 % Power: 129 hp NPSHr: 12.7 ft Speed: 1770 rpm --- Design Curve --- Shutoff Head: 359 ft Shutoff dP: 156 psi Min Flow: 315 US gpm BEP: 82.1 % @ 1573 US gpm NOL Power: 135 hp @ 2014 US gpm --- Max Curve --- Max Power: 163 hp @ 2147 US gpm Hydrofppumps FluidjlOSo/utlons A r—Group C—p-, Fluid: MMMW Name: Water SG: 1 Vapor Pressure: 0.256 psi a Density: 62.4 Ib/ft3 Atm Pressure: 14.7 psi a Viscosity: 1.1 cP Temperature: 60 °F Margin Ratio: 1 Pump Limits: Temperature: 140 °F Sphere Size: 0.5 in Wkg Pressure: 300 psi g Power: 600 hp Motor: Standard: NEMA Size: 150 hp Enclosure: WP1 Speed: 1800 rpm Frame: 444T Sizing Criteria: Max Power on Design Curve 400 1ff.8 in 61- R 77980 300 .�.�-2$.21 8 9.5 : d 2 200 6t72 77 7%0 81 81 100 81-81 80 79 77 72 67 200 hp 150 hp 125 hp 100 hp 67' 75 hp 0 40 2 20 7! IL a 0 --- --- --- --- ---- --- --- ---- ---- --- Performance Evaluation: Flow Speed Head Efficiency Power NPSHr US qpm rpm ft % hp ft 1920 1770 223 80.2 135 17.7 1600 1770 262 82.1 129 12.7 1280 1770 289 80 117 11 960 1770 306 71.7 103 11 640 1770 323 57.3 94.1 11 AFAFROEPI ■OM■ ■mom Berbq- i Products, /nc. gpm **TPL and Total Column Lengths +/- 1.5" All Dimensions In Inches PROJECT SPECIFICATIONS Date: 6/28/2021 Job: Config #: C-48390-w GPM: 1600 Minimum Submergence Head FT: 261 Pump Model: 14LH - 3 Stage Minimum Submergence from Imp. Type: 14LH SS ENCL. bottom of suction for vortex 44. suppression: 37". 'This does Pump Materials: Ductile Iron / 201 SS NOT include NPSHr needs. Bowl Bearings: B39 C954 Aluminum Bronze Bowl Shaft: 2.1875" 416SS Strainer Type: N/A Not Wanted Column: 10" x .279" wall Lineshaft: 1.50" 416SS 3 Lineshaft Brgs: Styrene Butadiene Rubber w/ 416 SS Discharge Head: Fabricated Steel Head Discharge Flange: 10" 125# Discharge Flange Seal Type: Chesterton Special Seal Head Shaft: 1.50" 416SS Foundation Plate: N/A DRIVER INFORMATION Mfr: US Enclosure: VSS-WP1 HP: 150 RPM: 1800 Phase/Volt: 3/460 Frame: H444TP Efficiency: Premium Eff - Inverter Duty Column Note NRR or SRC: NRR The column TIP dimensions, on 1i this side, do not include the bearing spiders. FOUNDATION PLATE I1411010 y:11 This drawing is the confidential property of Hydroflo Pumps USA, Inc., a Taco Group Company and is furnished for your Information only and must not be made public or copied and must be returned on demand. Manufacture of parts per this drawing is expressly forbidden except by written authorization from Hydroflo Pumps USA, Inc., a Taco Group Company. All rights of design and invention are reserved and patents pending. (4) 1-1/4" Holes Base Hole Dia 3ase Thickness = 0.0 (4) .875"-9 Tapped Holes " Bolt Circle Estimated Shipping Weight: 3746 Lbs. NOT FOR CONSTRUCTION 781 fl it HydrofloPumps HY 118 LOB PUMPS USA, INC. 7118 LOBLOLLY PINE BLVD. FAIRVIEW, TN 37062 F�uidlSolutlons- PHONE:615.799.9662 AT—Gapcompany FAX: 615.799.5654 Bertrem Products, Inc. 14LH - 3 Stage Product Lubricated REV DATE REVISION CH Vertical Turbine Pump System REFERENCE HYDROFLO PUMPS INC. General Arrangement WORK ORDER NO. CUSTOMER P.O. NO. Design Specifications PUMP S.N. NO. REQD: Qty I DR BY: Config DATE: 6/28/2021 DWG. NO. SHT. MATERIAL: NOTED I CK BY: DATE: REV. Quote Date: 6/28/2021 L T/\ X-1 V. V 1% J SQUARE BASE 10 " HF F-TYPE FAB. HEAD SPECIAL NOTES: FLAT FACE 150# FLANGE APPROVED BY: DATE: NOTICE THIS DRAWING IS THE CONFIDENTIAL PROPERTY OF HYDROFLO PUMPS USA INC. AND IS FURNISHED FOR YOUR INFORMATION ONLY AND MUST NOT BE MADE PUBLIC OR COPIED AND MUST BE RETURNED ON DEMAND. MANUFACTURE OF PARTS PER THIS DRAWING IS EXPRESSLY FORBIDDEN EXCEPT BY WRITTEN AUTHORIZATION FROM HYDROFLO PUMPS USA INC. ALL RIGHTS OF DESIGN AND INVENTION ARE RESERVED AND PATENTS PENDING. 30.5 REV I DATE REVISION Dimensions In Inches HYDROFLO PUMPS INC. Unless Otherwise Noted Material: Work Sheet Date: 09/02/2015 THIS DRAWING MUST BE SIGNED AND RETURNED WITH THE ORDER X0 EQ. SPACED ON 0 O 16.5" B.D. r O 13.5" cinF view ON HFA M 10 " # ANSI FF FLANGE 12.5" 7118 LOBLOLLY PINE BLVD. HyZod-'O'OSPumps FAIRVIEW, TN 37062 olutronS PHONE:615-799-9662 A7�oo Giwp Cnmp�ny FAX: 615-799-5654 Bertrem Products, Inc. 14LH - 3 Stage Water Lube Pump CH F-Style Fabricated Head Worksheet CONFIGURATION No.:C-48390-w HF F-Type Fabricated Head CUSTOMER P.O.: Measurements Worksheet DR BY: DATE: Form NO. SHT, Rev CK BY: -- DATE: --/ -/ - HFFFDH01 R0 1 of 1 0 PAGE 2 DRAWING Bill Of Materials ALL DIMENSIONS IN INCHES ItemNo. Qty. Description Material Grade 1 1 Bowl Shaft 416 Stainless Steel 16 3 Bowl A-536 GR. 65-45-12 18 3 Bearing - Bowl C95400 Aluminum Bronze 19 3 Impeller Collet 316 Stainless Steel 20 3 Impeller 316 Stainless Steel 23 16 Bolt - Bowl 316 Stainless Steel 24 8 Bolt - Suction 316 Stainless Steel 25 1 Suction - Threaded A-536 GR. 65-45-12 27 1 Sand Collar less Steel 28 1 Bearing - Suction C95400 Aluminum Bronze 29 1 Pipe Plug - Suction 316 Stainless Steel ZOOM FOR DETAIL NOT TO SCALE PROJECT SPECIFICATIONS Date: 6/28/2021 Job: 1 �7810 Config #: C-48390-w GPM: 1800 18 19 16 20 Head FT: 261 23 Pump Model: 14LH - 3 Stage Imp. Type: 14LH SS ENCL. 18 19 16 20 Pump Materials: Ductile Iron/316SS Bowl Shaft Dia: 2.1875 19 23 1 47.41 16 20 DRIVER INFORMATION 24 14.00 Mfr: US Enclosure: VSS-WP1 HP: 150 28 29 25 RPM: 1800 Phase/Volt: 3/460 Frame: H444TP Efficiency: Premium Eff - Inverter Duty NRR or SRC: NRR Estimated Bowl Assy Weight: 703 Lbs. NOT FOR CONSTRUCTION NOTICE HYDROFLO PUMPS USA, INC. LOBLOLLY VD. HydrofloPumps 7118FAIRVIEW, This drawing is the confidential property of Hydroflo Pumps USA, TN1NE 37062 Fluid-OSOlUr1Ons- PHONE: 615.799.9662 Inc., a Taco Group Company and AT—Gapcomp by FAX: 615.799.5654 is furnished for your Information only and must not be made public Bertrem Products, Inc. or copied and must be returned on demand. Manufacture of parts 14LH - 3 Stage Water Lube REV DATE REVISION CH per this drawing is expressly Vertical Turbine Pump System forbidden except by written authorization from Hydroflo REFERENCE HYDROFLO PUMPS INC. General Arrangement Pumps USA, Inc., a Taco Group Company. All rights of design and invention are reserved and WORK ORDER NO. Design Specifications CUSTOMER P.O. NO. PUMP S.N. NO. REQD: Qty DR BY: Config DATE: 6/28/2021 DWG. NO. SHT. REV. patents pending. MATERIAL: NOTED CK BY: DATE: Bid 21-64, Addendum 1 9" Date: Monday, July 12, 2021 W To: All Prospective Vendors From: Purchasing — 479.575.8259 — purchasing@fayetteville-ar.gov RE: Bid 21-64, W3 Pump Replacement CITY OF FAYETTEVILLE ARKANSAS This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. This bid deadline has been extended to Tuesday, July 27, 2021 before 3:00 PM, local time. 2. A non -mandatory pre -bid meeting was held on July 01, 2021 at 10:00 AM. The list of participants in attendance is attached as page 2. 3. All bidders are required to conduct a site inspection, scheduled through the City of Fayetteville Purchasing Division by contacting (479) 575-8256 or purchasing@fayetteville-ar.gov. Site inspections shall be conducted during the bidding period for this bid which is hereby defined as the period from the date of the initial advertisement (June 27, 2021) up until the bid deadline. a. Any bidder not conducting a site inspection scheduled through the City Purchasing Division within the bidding period as defined above will be rejected, no exceptions. 4. Page three of this addendum includes the technical drawing for the existing pump. All bidders shall understand this bid is for modifying the original pump with a smaller pump. 5. Bidders needing to make deviations from the specifications may do so by making notations on the City's bid document and submitting with bid. The City understands bidders may need to alter the intended specifications to facilitate a feasible solution to the pump modification. City of Fayetteville, AR Bid 21-64, Addendum 1 Page 113 Telecommunications Device for the Deaf TDD t474j 521-1316 113 West Mountain -Fayetteville, AR 72701 Meeting ID Topic StartTime End Time User Email Duration (Mmutes) Participants 97682616815 Pre -Bid Meeting: Bid 21-64, W3 Pump Replacement 7/1/21D219:58 7/1/20211D:09 afo ren@fayettevl ll e-ar.gov 12 A Name{Original Name) User Email Join Time Leave Time Duration (Minutes) Guest Andrea Foren aforen@fayetteville-ar.gov 7/1/20219:59 7/1/20211D:09 12 No aramsfie 711120219:58 7/1120219:58 I Yes ScottJones scott@jteng.com 7/1/20219758 7/1120215:58 I Yes aramsf a 7/I/20219:58 7/1/20211D:09 ll Yes SCottAn2S scoff@jteng.com 7/1/20219:58 7/1/20211D:09 11 Yes ALLEMAI 7111202110:02 7/1/20211D:02 I Yes ALLEMAI 7/112021 I0:02 7/11202116:09 7 Yes City of Fayetteville, AR Bid 21-64, Addendum 1 Page 213 Telecommunications DevIce for the Deaf TDD R474j 521-1316 113 West Mountain - Fayetteville, AR 72761 25 GQ IT KW CANOE EO IN W 10 16 Rlk 4 HOLES, 111E OIA. ON ?a kow at 00 re 14 "ULL5. I O UL ON 144DUL aC. MAW: U 5 P R YOLTa � AA• INN 4 AO, AF ati- WEIGHTS way= ti TOTAL WE ICKT City of Fayetteville, AR Bid 21-64, Addendum 1 Page 313 CUSTOMER DATA CUSTOMER: ,LACK - YLER EM6, CUST. ORO" NQ ZG4?- ITEM. P-Qq-1_4 DUTY- GW' : 26Ct' r I TO NIF-w MEWAGE TRF-ATMENT PLANT PAVWMi LLE ARK. ,x MgC„Ea UVANSIOMS ARE4"SN- iiiii — IVIGN IACKSON — — aNgN& Ma AN1M M,LUME IGGL•65TAGE VTP p85H-09?-G li Justin Riedmueller Bertrem Products 7/26/21 Telecommunications Device for the Deaf TDD R474j 521-1316 113 West Mountain - Fayetteville, AR 72701 Bid 21-64, Addendum 2 in Date: Monday, July 26, 2021 IV To: All Prospective Vendors From: Purchasing — 479.575.8256 — purchasing@fayetteville-ar.gov RE: Bid 21-64, W3 Pump Replacement CITY OF FAYETTEVILLE ARKANSAS This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD ACKNOWLEDGE THIS ADDENDUM ON THE DESIGNATED LOCATION ON THE BID FORM. 1. This bid deadline has been extended to Tuesday, August 10, 2021 before 2:00 PM, local time. 2. Modification from Addendum 1: a. Due to COVID-19 concerns, all bidders are strongly encouraged (not required) to conduct a site inspection. Site inspections should be scheduled through the City of Fayetteville Purchasing Division by contacting (479) 575-8256 or purchasing@fayetteville-ar.gov. Bidders may validate full knowledge of the scope of work involved in one of the following scope validation methods: i. Option 1— Site Visit: Attend a site visit/inspection between the date of the initial advertisement (June 27, 2021) up until the bid deadline. Bidders electing to validate in this manner shall provide the date of site inspection with bid response, when a site visit was completed between June 27, 2021 (date of initial bid advertisement) through the bid deadline. ii. Option 2 — Summary Validation: In the event a bidder did NOT attend a site visit between the applicable site inspection dates, bidder shall indicate so by responding "no", "N/A" or other manner to indicate a site visit was not completed when submitting bid. 1. Bidders who did not attend a site visit shall include with bid response adequate information to communicate assurances that the scope of work is fully understood, and the pump requested can be replaced in the manner indicated. 3. Bidders are not required to be licensed with the Arkansas Secretary of State since this bid is for materials only. Bidders may indicate no license by responding "N/A" or other manner to indicate a license is not applicable. 4. Due to advertising requirements for procurement state law, this bid will be re -advertised on Sunday, August 1, 2021. City of Fayetteville, AR Bid 21-64, Addendum 2 Page 111 Justin Riedmueller Bertrem Products 8/10/21 Telecommunications Device for the Deaf TDD t474j 521-1316 113 West Mountain -Fayetteville, AR 72701 Company: CITY OF FAYETTEVILLE, AR Name: BID #21-64 W3 EFFLUENT PUMP Date: 07/12/2021 Pump: FACTORY CURVE W/ DESIGN POINT Size: 14LH (stages: 3) Dimensions: Type: Vertical Suction: 10 in Synch Speed: 1800 rpm Discharge: 12 in Dia: 10.8 in Vertical Turbine: Curve: 121110 Eye Area: 25.3 in' Impeller: 14LH SS ENCL. Bowl Size: 14 in Max Lateral: 0.875 in Thrust K Factor: 8.41 lb/ft Search Criteria: Flow: 1600 US gpn Near Miss: --- Head: 261.7 ft Static Head: 0 ft Pump Selection Warnings: None --- Duty Point --- Flow: 1600 US gpm Head: 262 ft Eff: 82.1 % Power: 129 hp NPSHr: 12.7 ft Speed: 1770 rpm --- Design Curve --- Shutoff Head: 359 ft Shutoff dP: 156 psi Min Flow: 315 US gpm BEP: 82.1 % @ 1573 US gpm NOL Power: 135 hp @ 2014 US gpm --- Max Curve --- Max Power: 163 hp @ 2147 US gpm Hydrofppumps FluidjlOSo/utlons A r—Group C—p-, Fluid: MMMW Name: Water SG: 1 Vapor Pressure: 0.256 psi a Density: 62.4 Ib/ft3 Atm Pressure: 14.7 psi a Viscosity: 1.1 cP Temperature: 60 °F Margin Ratio: 1 Pump Limits: Temperature: 140 °F Sphere Size: 0.5 in Wkg Pressure: 300 psi g Power: 600 hp Motor: Standard: NEMA Size: 150 hp Enclosure: WP1 Speed: 1800 rpm Frame: 444T Sizing Criteria: Max Power on Design Curve 400 1ff.8 in 61- R 77980 300 .�.�-2$.21 8 9.5 : d 2 200 6t72 77 7%0 81 81 100 81-81 80 79 77 72 67 200 hp 150 hp 125 hp 100 hp 67' 75 hp 0 40 2 20 7! IL a 0 --- --- --- --- ---- --- --- ---- ---- --- Performance Evaluation: Flow Speed Head Efficiency Power NPSHr US qpm rpm ft % hp ft 1920 1770 223 80.2 135 17.7 1600 1770 262 82.1 129 12.7 1280 1770 289 80 117 11 960 1770 306 71.7 103 11 640 1770 323 57.3 94.1 11 AFAFROEPI ■OM■ ■mom Berbq- i Products, /nc. gpm Item Number Item Descriptioi Qua No Basket (1) #0-1 FLOWWAY PUMP M i Manufacturer Model 1 Hydroflo Pumps 14LH3C PRODUCT Ll Unit Price 38528.45 / \ _ k k CL % E 0 CL J E � / 3 § m ) \ ! § ) m ƒ k7 { M. \ E \\\ � $lU / 0 ;{§)/ ) - k\\k\/ \ )k( « §l=E�!] � k//\k) : ;fake; ¥m«|( §« } E F"z f$;«rE) \ [ lb 7®e,;ll !f°I`>! §) , �—a {\/ $@§{{\k kƒ — �}«E%§ 2 \ j\///\( } k\ i S \ 2/ \\ \\ 7 /j� \_ uj _ - /z § \ if ,0 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0826 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.7 PINNACLE OZONE SOLUTIONS, LLC: A RESOLUTION TO APPROVE A ONE YEAR RENEWAL OF THE OZONE EQUIPMENT SERVICE CONTRACT WITH PINNACLE OZONE SOLUTIONS, LLC IN AN AMOUNT NOT TO EXCEED $24,920.00 FOR THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY WHEREAS, Ordinance 6307, which was passed by the City Council on May 5, 2020, approved an initial one year contract with automatic renewals. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a one year renewal of the Ozone Equipment Service Contract with Pinnacle Ozone Solutions, LLC in an amount not to exceed $24,920.00 for the ozone disinfection system at the Noland Water Resource Recovery Facility. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0826 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/14/2021 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a one-year renewal of the Ozone Equipment Service Contract with Pinnacle Ozone Solutions, LLC in an amount not to exceed $24,920.00 for the ozone disinfection system at the Noland Water Resource Recovery Facility. Budget Impact: 5400.730.5800-5314.00 Water and Sewer Account Number Fund 02069.1 Plant Pumps and Equipment - WWTP Project Number Project Title Budgeted Item? Yes Current Budget $ 1,317,743.00 Funds Obligated $ 1,107,473.55 Current Balance $ 210,269.45 Does item have a cost? Yes Item Cost $ 24,920.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 185,349.45 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Pinnacle Ozone Solutions - Ozone Equipment Service Contract Renewal RECOMMENDATION: Staff recommends approval of a one-year renewal of the Ozone Equipment Service Contract with Pinnacle Ozone Solutions, LLC in an amount not to exceed $24,920.00 for the ozone disinfection system at the Noland Water Resource Recovery Facility. BACKGROUND: The ozone disinfection system at the Noland WRRF includes specialized equipment that the manufacturer must provide. Pinnacle Ozone Solutions, LLC is the sole manufacturer and service provider of this specialized ozone generating equipment used at the treatment facility. DISCUSSION: Pinnacle will perform quarterly service visits, perform annual service items to the equipment, and perform bi-weekly remote monitoring of the system (26 total). With the regular testing and inspections that are included in a preventative maintenance agreement, potential problems can be identified in advance. These issues can then be resolved based on a schedule that makes sense for the city rather than dealing with costly downtime if an emergency occurs. Routine maintenance on the ozone equipment will also increase the longevity of the ozone system. A technician can identify simple repair issues before they become more serious or cause system failures. With a preventative maintenance agreement in place, the City can be confident that the system will continue to perform as designed. Ordinance 6307 passed on May 5, 2020 and approved an initial one year contract with automatic renewals. Staff recommends approval to renew the annual service contract in the amount of $24,920.00. BUDGET/STAFF IMPACT: Funds are available in the Plant Pumps and Equipment account within the Water & Sewer fund. Attachments: Ordinance 6307 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 OF FAYETTf Y � V T w 4gkANS PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6307 File Number: 2020-0286 OZONE EQUIPMENT SERVICE NOLAND WATER RESOURCE RECOVERY FACILITY: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH PINNACLE OZONE SOLUTIONS, LLC FOR AN INITIAL TERM OF ONE YEAR WITH AUTOMATIC RENEWALS TO PROVIDE REGULAR SERVICING OF THE OZONE DISINFECTION SYSTEM AT THE NOLAND WATER RESOURCE RECOVERY FACILITY IN THE AMOUNT OF $24,920.00 PER YEAR WHEREAS, in 2014 the Noland Water Resource Recovery Facility upgraded to ozone disinfection systems which includes specialized equipment that the manufacturer must provide and service: and WHEREAS, Pinnacle Ozone Solutions, LLC is the sole manufacturer and service provider for the brand QuaBlock, the ozone generators that are installed at the Noland Water Resource Recovery Facility. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the Mayor to sign a contract with Pinnacle Ozone Solutions, LLC for an initial term of one year with automatic renewals to provide regular servicing of the ozone disinfection system and the Noland Water Resource Recovery Facility in the amount of $24,920.00 per year. Page J Printed on 516120 Ordinance: 6307 File Number: 2020-0286 PASSED and APPROVED on 5/5/2020 Attest: oT Y 0��`rG Kara Paxton, City Clerk Treasur AYETTEVjLLE ��. .,,"i", G ION; ; Page 2 Primed on 516120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0772 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.8 BID #21-36 ARACREBS II, LLC D/B/A ELITE BUILDING SOLUTIONS: A RESOLUTION TO AWARD BID #21-36 AND AUTHORIZE A ONE YEAR CONTRACT WITH ARACREBS II, LLC DB/A ELITE BUILDING SOLUTIONS FOR HVAC SERVICES ON AN ON -CALL BASIS WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL YEARS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid #21-36 and authorizes a contract with Aracrebs II, LLC d/b/a Elite Building Solutions for HVAC services on an on -call basis for a period of one year with automatic renewals for up to four additional years. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Andrea Foren Submitted By City of Fayetteville Staff Review Form 2021-0772 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/5/2021 PURCHASING (160) Submitted Date Division / Department Action Recommendation: Staff recommends award of Bid 21-36 for On -Call HVAC Services and approval of a contract with Aracrebs II, LLC DBA Elite Building Solutions for various projects on an on -call basis for one year with four one-year automatic renewals. Budget Impact: N/A Various Account Number Fund N/A N/A Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance $ Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget $ V20210527 Purchase Order Number: Previous Ordinance or Resolution # 164-16 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 02, 2021 TO: Mayor and City Council THRU: Paul A. Becker, Chief Financial Officer FROM: Andrea Foren, Purchasing Manager DATE: Tuesday, October 5, 2021 CITY COUNCIL MEMO SUBJECT: Contract for On -Call HVAC Services — Bid 21- 36, On -Call HVAC Services RECOMMENDATION: Staff recommends award of Bid 21-36 for On -Call HVAC Services and approval of a contract with Aracrebs II, LLC DBA Elite Building Solutions for various projects on an on -call basis for one year with four one-year automatic renewals. BACKGROUND: HVAC services were bid for a contract period of one year with an automatic option to renew, unless cancelled, for four additional one-year terms. This contract will be utilized by multiple City departments and divisions on an as needed, on -call basis. DISCUSSION: Bids were advertised twice statewide in July. In addition to newspaper advertising, the Purchasing Department directly contacted over 20 local HVAC contractors, and provided notice of the bid to over subscribers registered on the City's electronic bidding portal. Bids were received from two vendors. Aracrebs II, LLC DBA Elite Building Solutions is the lowest responsible responsive bidder and is recommended for award. Approval of this contract will enable the City to have a third party readily available for HVAC repairs and replacements as needed, which can be critical for maintaining operations. BUDGET/STAFF IMPACT: Expenses will be with approved annual budgeted funds and the contract is intended to be utilized multiple City departments and divisions. Attachments: Contract with Aracrebs II, LLC DBA Elite Building Solutions Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF City of Fayetteville, AR FAY E T T E I L L E Contract for: On -Call HVAC Services AR KA N SAS Contractor/Vendor: Aracrebs II, LLC D/B/A Elite Building Solutions Term: One year with four one-year renewals This contract executed this day of , 2021, between the City of Fayetteville, Arkansas (City) and Aracrebs II, LLC D/B/A Elite Building Solutions (Elite Building Solutions, Vendor, Contractor). In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Elite Building Solutions at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 21-36, Construction — On -Call HVAC Services as stated in Elite Building Solutions bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 21-36, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Elite Building Solutions based on their bid proposal in an amount not to exceed amounts, hourly rates, and markup rates presented in bid submittal by Elite Building Solutions. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after acceptance of itemized detailed invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Elite Building Solutions consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 21-36, Construction — On -Call HVAC Services with the specifications and conditions typed thereon. B. Elite Building Solutions bid proposal. C. Recommendation for Award, inclusive of the Bid Tabulation. D. Elite Building Solutions Certificate of Insurance 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Elite Building Solutions and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Elite Building Solutions. 5. Elite Building Solutions shall not assign its duties under the terms of this agreement. 6. Elite Building Solutions agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Elite Building Solutions performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 1 of 3 7. Elite Building Solutions shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Elite Building Solutions shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Elite Building Solutions. Workmen's Compensation Comprehensive General & Automobile Insurance Bodily Injury Liability Property Damage Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. $1,000,000 aggregate. 8. Elite Building Solutions shall furnish proof of licensure as required by all local and state agencies 9. This contract may be terminated by the City of Fayetteville or Elite Building Solutions with 30 calendar days written notice. 10. This contract shall be effective for one year from the date of signed contract. The City reserves the right to automatically renew the contract for four (4) additional one (1) year terms. Renewals shall be automatic unless either Elite Building Solutions or the City notifies the other of its intent to terminate the contract at the end of the contract period. a. Individual projects exceeding Council required threshold will require additional approval from the Fayetteville City Council. 11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 12. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 2 of 3 14. Arbitration/Mediation: The City will not agree to be forced tome di ate or arbitrate any dispute. 15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. WITNESS OUR HANDS THIS DAY OF ARACREBBUILDING SOLUTIONS Ignature Printed Contract r Name & Title 4 ATTEST (Signature) Oft Company Secretary (Printed Name) Business Address 44 N.4��5r- SPrin�d�Q t ,tt2 -4a�T1o2 City, State & Zip Code Date Signed: %0-,5--20z( City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 3 of 3 2021. CITY OF FAYETTEVILLE, ARKANSAS LIONELDJORDAN, Mayor ATTEST: (Signature) Kara Paxton, City Clerk Date Signed: CITY OF FAYETTEVILLE ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8258 TDD (Telecommunication Device for the Deaf): 479.521.1316 Bid 21-36, Construction — On -Call HVAC Services DEADLINE: Tuesday, July 27, 2021 before 2:00 PM, Local Time PRE -BID MEETING: Monday, July 12, 2021 at 2:00 PM, via Zoom ACCEPTABLE DELIVERY METHODS: (1) City's electronic bidding platform OR (2) sealed and delivered directly to the City of e *Ile as instructed in t tisement PURCHASING AGENT: Amanda Beilfuss, abellfus fa ett -ar. ov DATE OF ISSUE & ADVERTISEMENT: p ay, 07/0 /2 land 2021 V � No late bids will be accepted. Bids sh4,0111 e mitted in e foll party electronic bidding platform,, (2) deliv in e r s o n v Purchasing Division. SubmittingVth� tie City's el is biddin be submitted in accordance withched Ci o ettevil if Each bidder is required to fill in every blank a upply inf as basis of rejection.44. wig T%ods: (1) through the City's third- PINN O&nvelope to the City of Fayetteville 4g)n is strongly encouraged. All bids shall �tions and bid documents attached hereto. on requested; failure to do so may be used The undersigned hereby offers to furnish & deliver th r ' o services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general con of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agr ment y the Proposer/Bidder and City Purchasing Manager. Name of Firm: Contact Person: E-Mail: Business Address: City: Signature: State: Title: Phone: Date: City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 1 of 21 Zip: City of Fayetteville Bid 21-36, Construction — On -Call HVAC Services Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 21-35, Construction — On -Call Plumbing Services AND Bid 21-36 Construction — On -Call HVAC Services Bid 21-35: The City of Fayetteville, AR is accepting sealed bids from properly licensed plumbing contractors for providing plumbing services on an as -needed basis for a one (1) year term with the option to automatically renew for four (4) additional one (1) year terms. Bid 21-36: The City of Fayetteville, AR is accepting sealed bids from properly licensed HVAC/R contractors for providing heating, ventilation, air conditioning, and refrigeration services on an as -needed basis for a one (1) year term with the option to automatically renew for four (4) additional one (1) year terms. The bid is intended to be for on -call services, maintenance, and unit replacements. A non -mandatory pre -bid meeting, including discussion on both bids, will be held Monday, July 12, 2021 at 2:00 PM virtually via Zoom. Information regarding the pre -bid meeting is available on the project page on the City's electronic bidding platform. All interested parties are encouraged to attend. '� Bidding documents, plans, plan holders, and addenda sha ?shall ed a he City of Fayettev P Iasing Division's electronic bidding platform at www.fa etteville-ar. ov bids. II � be recei�F by Tuesda.�� , 2021 before 2:00 PM, local time utilizing the electronic bidding softwarNronicall� �submting seal bid at the s below. All bids shall be received prior to the bid deadline. Submitting is ongly encoura e ublic bid opening will be conducted shortly after the deadline at City Hall d ve treamed s www. out ser cit offs ettevillear. Late or misdirected bids shall not be accepted. Th ity ofVettevkille e responsi lost or misdirected bids, or failure of bidder's technical equipment. Cit ville � y G Purchasin on — Roo 1A We Mount eville, A 70 Each bid shall be accompanied by a cashier's c r a bang business in the State of Arkansas or a corporate bid bond in an amount not less than five (5) percent o he an bond, the actual physical cashier's check shall be d6 performance and payment bond is required for indivi is required for all bidders and license shall be valid 4t 1 Pursuant to Arkansas Code Annotated business enterprises to bid on and re all general contractors to subcontract %.,Fe event a bidder opts to submit a cashier's check for a bid §the City prior to the deadline. A one hundred percent (100%) ects exceeding $50,000. A State of Arkansas Contractor's License of bid deadline. !�Th City of Fayetteville encourages all qualified small, minority and women Vcts for goods, services, and construction. Also, City of Fayetteville encourages of their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to waive irregularities, reject bids, and postpone the award of any Contract for a period which shall not exceed beyond ninety (90) days from the bid opening date. City of Fayetteville By: Andrea Foren, NIGP-CPP, CPPO, CPPB City Purchasing Manager P: 479.575.8289 Email: aforen@fayetteville-ar.Rov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 07.04.21 & 07.11.21 City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 2 of 21 City of Fayetteville Bid 21-36, Construction — On -Call HVAC Services Bid Form Bid 21-36, Bid Table 1 of 2 # ❑escription #1-1 Material (Cost Plus %) - New Units #1-2 Material (Cost Plus %) - Excluding New Units Material Cost Percent Markup Estimate Per (INPUT As Estimat7Cost Year DECIMAL 20000 20000 rq%�o sto;_;, TOTAL FOR BID TABLE 1 OF 2: $ THIS BID FORM NU TH T PAGE. � G O O City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 3 of 21 i • • i •Tableof ption Ee:.." Haurs Per Year Priceffxw Estimated Cost #1-1 I JourneymanHVACaRTechnician- - StraighVRegula r Time Journeyman HVACJR Te-chn ician -Nights and 25 - Weekends #1-3 ,lounneyrnan MACfR Techn ician -Holiday 1D - #14 Apprentice HYACfR Tech nicii n - ion StraightlRegular Time #1_5 Apprentice HVACIR Technician - 25 C Weeken ds #14� Apprentice HVACM T isN;UyD- - HVAClRTechnician's er-R htaRe 100 - HIVACM Helper-T,Ii G - r O *14 HVACfR Techni 's - slid C - 91-1U Foreman�Supervisor- traighti uL 1130 - ff-11 ForemaniSupervhor- Nig an eekends 25 - Al-12 Forema - 11) - IK-13 General Lab traightfReg ular Time ion - 91-14 General Laborer - N i ghts and Weekends 111-15 General Laborer - Holiday 0 - TOTAL FOR BID TABLE 1 OF 2: $ City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 4 of 21 TOTAL PER BID TABLE: TOTAL FOR BID TABLE 1 OF 2: $ TOTAL FOR BID TABLE 2 OF 2: $ TOTAL BASE BID = SUM OF TABLE 1 PLUS TABLE 2: $ Bidders shall bid and provide pricing on all line items of all sections in both bid tables. BOTH BID TABLES SHALL BE COMPLETED. Failure to bid on all line items in both bid tables shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. The City will use the total of both bid tables for each bidder to help determine the lowest responsive responsible bidder. Bidders shall complete this bid form in its entirety AND accompany any descriptive literature on the products being bid. The City reserves the right to award this bid base on the City's best interest. PRICING: Hourly labor rates and markup percentages h �Ilucle but is not limited to all labor cost, insurance mobilization overheadprofit, travel time Bonqclijg, mileage, etc. Prices quoted shall be firm for the term of the contract. The City shall not be charga;LarAclTitional fees includin but imited to insurance premiums, mobilization fuel surcharges, etc `� *Pertainingto the bid table involvingmarkupenta es dui NPrials. Ma u ercenta e shall be input as a DECIMAL amount. For example, if a bidder desired to bid a markup of 10% I percentage would need to be inserted in the bid table as ,.10" tgarglri lInte a 10% inCrease over the fMt,aw7e material. V N FOR PHYSICAL BIDS COMPLETE THE F LL IN 1. Submit 5% bid bond with bid or shier's cht► k t amount of 5% of total base bd 2. AR Contractor's License #: 40 3. AR Secretary of State Filing #: 4. Pursuant Arkansas Code 0 § 5-1-503, the Contractor agrees and certifies that they do not currently boycott Israel ad wll�not boycott Israel during any time in which they are entering into, or while in contract, with any is entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. a. Circle applicable response: YES or NO City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 5 of 21 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specification n eq irements for delivery, docu en and support as specified herein. 5. I, as an officer of this organization, or per the acl'ted letter of utho ation, am horized to certify the information provided herein is accurate true. 6. Bidder shall comply with all State nd F ral Equal p rT'Linity an n- 'scrimination requirements and conditions of employment in a*itti n all federal, local law 7. Bidder shall disclose any p s' oTiflict of int i h the Cit tteville, including, but not limited to, any relationshipwith an City of teville e es o s II close if a known relationship exists between Y Y p p any principal or employee of your firm ty of F ette I mployee or elected City of Fayetteville official. If no relationship exists, this sho d a b st ed in yo e onse. Failure to disclose such a relationship may result in cancellation of a purchas ntract resu of your response. 1.) NO KNOW RELA SSTS 2.) RELATIONSHIP XIS lease explain): 8. Bidder will perform the Work int ian with all applicable trench safety standards set forth in Occupational Safety and Health Administr o ( Part 1926 — Subpart P — Excavations. 9. As A bidder on this project, yo e required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 6 of 21 b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: *D/B/A or Corporation Name *BUSINESS ADDRESS: *CITY: *PHONE: *E-MAIL: *BY: (PRINTED NAME) *AUTHORIZED SIGNATURE: *TITLE: Purchase Order/Payments shall be issued to this name *STATE: *ZIP: FAX: DUNS NUMBER: C E NUMB *TAX ID NUMBER: ` G Acknowledge Addendums: O Addendum No. Dated: nowle d by. Addendum No. Dated: A ed by: Addendum No. Dated: tckn eledged by: Addendum No. Dated: Ak nowledged by: ALL BIDDERS SHALL READ THE "TECHNICAL SPECIFICATIONS" SECTION WITH BID. BY SIGNING THIS BID FORM, BIDDER ACKNOWLEDGES THE "TECHNICAL SPECIFICATIONS" SECTION IN ITS ENTIRETY City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 7 of 21 City of Fayetteville Bid 21-36, Construction — On -Call Plumbing Services References The following information is required from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: BUSINESS ADDRESS: NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULLTIME PART TIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: FULL TIME PART TIME PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed). Contractors shall have valid experience. 1. COMPANY NAME CITY, STATE, ZIP CONTACT PERSON TELEPHONE ♦` AV In DATE COMPLETED E-MAIL ADDRESS 3. COMPANY NAME CITY, STATE, ZIP CONTACT PERSON TELEPHONE DATE COMPLETED E-MAILADDRESS Q� 'Leo' 7 MPANY NAME OJITY, STAT l�lf� RSON PHONE NY D/ \ M ETED E-11W ADDRESS 4. COMPANY NAME CITY, STATE, ZIP CONTACT PERSON TELEPHONE DATE COMPLETED E-MAILADDRESS City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 8 of 21 City of Fayetteville Bid 21-36, Construction — On -Call Plumbing Services General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. C. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701 or submitted electronically on the City's online bidding platform. The name, address of the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in shipping containers or boxes for physical packaging submitted. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.fayetteville-ar.gov/bids. The City will not be responsible for misdirected s. Vendor should call the Purchasing Office at 479.575.8258 to ensure correct receipt of bidd uments prior to opening ti and date listed on the bid form. Bidders shall have experience in pro 'dingle cts and/o er ces of th sa or similar nature. Failure to provide materials bid wil 'ect bidder o di ualificati he remainder of the calendar year. Failure to delive r or inad ices on ent basis or more than the contract term. v' g. Bidder is advised tha e to any erms cont his bid must be identified in its response to the bid. r o do so the City a any such term non-negotiable. Proposer's desire to tak xception a on-neg will not disqualify it from consideration for award. h. Local time is defined as the yettev' Ark sas on the due date of the deadline. Bids shall be received before the time shown b� at is clock located in the Purchasing Division Office. i. Bids will be evaluated and awarde the best interest of the Cityof Fayetteville. The City Y Y intends to award this bid in its en iret j. Final signed agreement sha ective from one year of the date of signed contract. The City reserves the right to e �> tract by mutual agreement for a period of four (4) additional, one (1) year periods tom t ally unless either the Contractor or the City notifies the other of its intent to terminate the act at the end of the contract period. k. Bid pricing shall remain firm for five years. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 9 of 21 the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best b c d N interest of the City. The City of Fayetteville reserves the right to accept or reject any or all bids. The City of Fayetteville reserves the right to cancel the entire bid. The City of Fayetteville reserves the right t dy or waive technical or imm erial errors in the invitation to bid or in bids submitte The City of Fayetteville reserves the rig o quest an es sary clarifi i dditional information, or data without chan 'ng �* rms of the 5. COSTS INCURRED BY BIDDERS: �*_ft4, ^� All expenses involved with the prel connection therewith, shall be bor received, or for any other effo�rA 6. CONFLICT OF INTEREST: a The bidder represents tr or indirect, which woul� hereunder, as provided E I t C t t tion Vsubmi rely by the bi of, or ma mp oyee o on rac wILIuIC. ��y `"- b. All bidders shall promptly notif 6'Gvashi, City Purchasing Agent, in writing, of all potential conflicts of interest for any pr spe business association, interest, or other circumstance which may influence or a o influence the bidder's judgment or quality of services being provided. Such writte ica n shall identify the prospective business association, interest or circumstance, the ure hi h the bidder may undertake and request an opinion to the City as to whether the soci ion, interest or circumstance would, in the opinion of the City, constitute a conflict o interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: %l OP`any work performed in � be made for any responses to contract commencement. 5nd shall acquire no interest, either direct the performance or services required e Section 34.26 titled "Authority of City A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 10 of 21 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8258 to ensure receipt of submittal documents prior to opening time and date listed. 9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bid r ees to m vailable to all roent agencies, departments, municipalities, and counties, th prop prices sub e in accor c ith said proposal terms and conditions therein, should any sai ernmental e tity Asire to bu this proposal. Eligible Users shall mean all state of Ark s age cies, .ve and j anches, political subdivisions (counties, local district hool ds, com i olleges, ip lities, counties, or other public agencies or authorities), vhi y desire to under the s and conditions of the contract. ` 11 IV) COLLUSION: The Proposer, by affixing his or her sign his or her bid is made without prev ous corporation making a proposal for outside control, collusion, fraud, or h The City of Fayetteville rese relate to purchases betvv' ` is pr sa es to the following: "bidder certifies that ding, a e ent, or connection with any person, firm or s) d/or ervices and is in all respects fair, without n." ivilege of auditing a vendor's records as such records City and said vendor. ,`.Kitt contracts and documents prepared while performing City ct to the Arkansas Freedom of Information Act. If a Freedom of Information Act regMO?'is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 11 of 21 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS - co City of Fayetteville wishes to encourage its bidders ?use rec oducts in f contractual obligations to the City and that such practice ill Ave as a model r other pu ti es and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their J id act con invoices submitted for paym It of aw- for immediately notifying th a ing Divisi� invoicing to change from the n used at e days of invoice accepted. The City of Fa penalty for untimely payments. Pa n be additional costs to the City for expe m%n deposit or retainer that would remai proPeUiLo the bidder would not justify such fee. and ad re vNich must be the same as s bid. FulMe e successful bidder is responsible ny compgabid. �k change, which would cause e of t i Payment will be made within thirty is ver edi orthy and will not pay any interest, fees, or pr cess rough bidder's acceptance of Visa at no t ssing. The City will not agree to any nonrefundable dder even if the hourly work actually performed by The City will pay the awarded bidder bas Von'Wit prices provided on invoicing. Progress payments will be made after approval and accepta n k and submission of invoice. Payments will be made within 30 days of accepted invoice. ` 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 12 of 21 In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT. SUBCONTRACTING. CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or mergewiLresent a conflict of interest or re contrary to any local, state, or federal laws. Action i awarding a proposal to t has disclosed its intent to assign or subcont a I its respo the bid, wi eption shall constitute approval for purpose o h , r ment. 20. NON-EXCLUSIVE CONTRACT: J0101 • Award of this bid shall impose no o may develop during the contract pi right to concurrently contract:,A�tN City's best interest. In the caCej" 21. LOBBYING: Lobbying of selection committee �j request for proposals, request for C the bidder/proposer/protestor or a bidder/proposer/protestor, or any person ( organization that is responding to the requ a pending bid protest is strictly prohibite E Fayetteville and shall be prohibited of Fayetteville; provided, ho) contacting the Purchasing Di the ven r II work of this type, which :ontra City specifically reserves the or,6i ems such an action to be in the shall apply separately to each item. �itT*of FayeNcon' employees, or elected officials regarding ins, bi rracts, during the pendency of bid protest, by er aft b der's/proposer's/protestor's staff, and agent of the p�y any legal entity affiliated with or representing an o roposal, request for qualification, bid or contract, or has :he upon advertisement or on a date established by the City of er an award is final or the protest is finally resolved by the City ierein shall prohibit a prospective/bidder/proposer from Tddress situations such as clarification and/or questions related to the procurement process. For purp of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 13 of 21 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's respo d presented in the form of ap�tiddendum to the original bid documents. �� 25. INSURANCE REQUIREMENTS: The successful bidder shall provide a Certi e oVsuranle ccordance wit cifications listed in this request for proposal, an additional insured renewal period. prior to commencem t f ny work. h ertificate Insurance shall ain lid durin e contract t4 'the City of Fayetteville as shall be provided at each For single projects exceeding $ , tractor s mit certifi to insurance within 10 days of notice of notice to proceed, after City p � Y Fayetteville, showing that the con the term of the bid. Any work s( same insurance coverage Workers' Compensation, the ContractoNhall employer's liability insurance for the protectio Workers' Compensation: Comprehensive General & Aulw t Bodily Injury Liability: CN cates in rance are to be addressed to the City of rg i LM*fce which shall be maintained throughout N�cjre the subcontractor similarly to provide the �d Ti work on the project is not protected under shall cause each subcontractor to provide, adequate is employees as are not otherwise protected. Statutory Amount $1,00,000 for each accident $500,000 for each accident Property Damage Liability: $500,000 aggregate. 26. OTHER GENERAL CONDITIONS: a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 14 of 21 regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind, nor does it commit the city to pay for any costs incurred by bA er in preparation. It shall be clearly understood that any costs incurred by the Proposer in respond his request for proposal is a,;/ e bidder's own risk and expense as a cost of doing business. T ayett ville shall not be li reimbursement to the Proposer for any expenses * curred, r s of whe, of the proposal is accepted. g. If products, components, or services t r than tho in this ent are proposed, the bidder must include complete d cripti erature . All req o additional information must be received within five o days follow' equest. h. NOTE: Any uncertainties I ught to ention to eilfuss immediately via telephone (479.575.8258) or e-mai ei uss fa e ar. ov). I tent and goal of the City of Fayetteville Purchasing Divi n to prov e cumen a clear and accurate understanding of the scope of work to be completed nods to pr ided. We encourage all interested parties to ask questions to enable all bid o on eq bid terms. i. Any inquiries or requests for exp nation in * d the City's requirements should be made promptly to Amanda Beilfuss, City of Fayetteville g Agent via e-mail (abeilfuss@fayetteville-ar.gov) or telephone (479.575.8258). No oral inter t on or clarifications will be given as to the meaning of any part of this request for proposal. All estio s, clarifications, and requests, together with answers, if any, will be provided to all fir4s ten addendum. Names of firms submitting any questions, clarifications, or requests " i losed until after a contract is in place. j. Any information provided rei is intended to assist the bidder in the preparation of proposals necessary to properly respon to this bid. The bid is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a bid's content or to exclude any relevant or essential data. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 15 of 21 I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of F tteville. 27. INVOICING: Quotes shall be prepared using bi I d are not required to b to reflect bid pricing. However, all invoices shall be presented the Cit hall be fu zed showing bid pricing to arrive at the final total invoice aououe a. City Department artment that ordere marials or*s b. Order Date ` c. Delivery date or the date ervi es d. Name of the City Em t reques d icked up ds, materials, or service e. Bid Number f. Itemized pricing, sh ng calcul io Corr h bid pricing including but not limited to hourly rates and markup ges. 28. PRICING: a. Prices shall include all lab , super 'sib, erials, equipment, transportation, and services necessary to do a superior quali j ` b. Bidder shall state any discoun s to ly. Discounts shall be shown for individual items unless all items have the same per of discounts. c. Any projects in exc r ent threshold for City Council will require additional approval from the Fayettevi e Cit uncil prior to authorization of work. Projects exceeding $50,000 will require a 100% per nce and payment bond after Council approval. Actual cost of performance any payment bond is allowed to be charged to the City at an additional fee. i. The City shall reimburse the actual cost of the 100% performance and payment bond for projects over $50,000 to the awarded contractor. Reimbursement cost shall be equal to actual cost of bonds paid by the contractor. 29. ATTACHMENTS TO BID DOCUMENTS: See technical specifications included with this bid packet. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 16 of 21 City of Fayetteville Bid 21-36, Construction — On -Call HVAC Services Technical Specifications 1.1 Bidders shall bid and provide pricing on all line items of all sections in the bid form. Failure to bid on all line items shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. 1.2 The City requires the services of an HVAC/R Contractor to provide labor, material, materials, and equipment to perform repairs, installations, and any necessary service to various City buildings and projects. 1.3 The City reserves the right to bid or quote any project. This is not an exclusive contract. 1.4 This is intended to be for on -call services and maintenance. This bid will only be used for new unit replacement in the event of an emergency. 1.5 The contractor may be required to do emergency repairs at times other than normal working hours. The contractor shall be available on a twenty-four (24) hour basis for such emergency work. Contractor shall include a response time as part of bid pricing. 1.6 On site emergency response time shall be no more n o ) hours after notification. e sponse time shall be no more than 48 hours after contact. Bidd r ude e and travel tim p of this agreement. The City shall not be responsible for adI mileage, me costs, T es, fuel fees, or any other fees added onto invoicing. 1.7 The City estimates $80,000 of services for v io ojects d a contract t antities listed in the bid form are estimates only. Past spend reflects roxi ely $393, U 2017 th h id -June 2021, breakdown is as follows: ♦ * 2017 = approxi t200PQN G * 2018 = approxima 27,500 * 2019 = approximately $46,600 O * 2020 = approximately $161, * 2021(through mid -Jun • ately 800 1.8 The City shall not be obligated to pu hase han the estimated quantities listed. The City reserves the right to purchase via an on -call basis d i pon actual needs during the contract period. 1.9 Bidders shall furnish evidence that the h ve past experience in the type of work as outlined in the bid specifications and shall include spec rience. A minimum of three (3) references for commercial work within the past three (3) year al�l�e itted with each bid. 1.10 Bidder shall be currently lice an HVAC/R contractor with the State of Arkansas. Bidders shall have had an HVAC/R license for a minimum of five (5) years. Current valid Arkansas contractor's license is required and shall be valid at time of bid. 1.11 The Bidder shall possess the correct occupational licenses, all professional licenses, and any other authorizations necessary to carry out and perform the work required by the project ATTHE TIME OF BID SUBMISSION pursuant to all applicable Federal, State, and Local Laws, Statutes, Ordinances, and rules and regulations of any kind. 1.12 The Contractor shall be responsible for obtaining all required permits; however, fees for City issued permits shall be waived and shall not be included in pricing. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 17 of 21 1.13 All work shall be performed in a high quality, workmanship like manner and shall conform to codes enforced by the City Inspection Division. 1.14 In the event a project is deemed to exceed $50,000, the City department requesting service and the Purchasing department shall be notified immediately. No project exceeding $50,000 shall be performed or started without prior approval from the Fayetteville City Council and a 100% performance and payment bond. 1.15 Work shall not be started without an executed Purchase Order, signed by the Purchasing Manager/Director or by a project specific approved p-card request (for payment through Visa), showing full approval. 1.16 PRICING: Hourly labor rates and markup percentages bid shall include but is not limited to all labor cost, insurance, mobilization, overhead, profit, travel time, bonding, mileage, etc. Prices quoted shall be firm for the term of the contract. The City shall not be charged any additional fees including but not limited to insurance premiums, mobilization, fuel surcharges, etc. 1.17 Pertaining to the bid table involving markup percentages on materials. Mark up percentage shall be input as a DECIMAL amount. For example, if a bidder desired to bid a markup of 10%, this percentage would need to be inserted in the bid table as ".10" to calculate a 10% increase over the cost of the material. 1.18 1.19 The Contractor shall employ a competent and thoroug rienced superintendent capabl f handling all phases of each project including any necessary assi is mplete each project. Whe k under this contract is being performed, the City and necessary e p yees shal sent at the j e Superintendent shall represent the Contract in hA nce and all ctions given t i hall be as binding as if given to the Contractor. Major and important directions sha I be co i ed in wri �t Contrac , th directions shall be so confirmed upon written request of Cont actor. 1.20 The Superintendent shall superseded by any other 1.21 1.22 1.23 name of the proposed SuperiMWden number or numbers through which th duration. and re e charge of Cot . After co Ddmal�r contactfiewthlC The Contractor shall provide efficie1%supe Contractor shall carefully study and compa at once to the Project Manager any error, i held responsible for the existence or disap, The City reserves the right to ca Any work orders associated coordination with Facilities e act for the Contractor and shall not be rd, awarded Contractor shall submit the tractor and shall furnish a telephone ched 24 hours each day of the contract 1111111�bvork, using industry standard, best skill and attention. kings, Specifications, and other instructions and shall report ncy, or omission which may be discovered; but, shall not be ract within thirty (30) days written notice at no penalty to the City. ty Owned and Leased Buildings shall be under the direction and 1.24 Any other work orders associated will be directed through the respective City department or division. 1.25 Billable hours shall include reasonable drive time to and from Point of Dispatch. Hourly rates shall be inclusive of all fees. No fuel, mileage, surcharge, or additional fees shall be added to any invoice. 1.26 Point of Dispatch shall be defined as the closest office to the City of Fayetteville, located at 113 W. Mountain, Fayetteville, AR 72701. Point of Dispatch address shall be on the bid form page of submittal. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 18 of 21 City of Fayetteville Bid 21-36, Construction — On -Call HVAC Services Draft Contract — Between City and Contractor This contract executed this day of 2021, between the City of Fayetteville, Arkansas, and . In consideration of the mutual covenants contained herein, the parties agree as follows: 1. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 21-36 as stated in bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 21-36, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay based on their bid proposal in an amount not to exceed amounts, hourly rates, and markup rates presented in bid submittal by Payments will be made after approval and accepta of work and submission of invoice. Payments will be made approximately 30 days after acceptance i .zed detailed invoice. 3. The Contract documents which comprise th ontract e n the olrFayetteville and consist of this Contr aid the folio ing currents d ereto, and made a part hereof: A. Bid form identified as I *tatio to Bid 2 -3`ith the ifi tions and conditions typed thereon. � G B. bid pr O C. The Notice to Prospective Bi de the Bi ab ation. 4. These Contract documents co stitu e ire agreement between the City of Fayetteville and may be m ie only by a duly executed written instrument signed by the City of Fayetteville and 5. ♦ s gn its duties under the terms of this agreement. 6. to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 19 of 21 not protected under Worker's Compensation Insurance, shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Workmen's ComDensation Comprehensive General & Automobile Insurance Bodily Injury Liability Property Damage Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. $1,000,000 aggregate. 8. shall furnish proof of licensure as required by all local and state agencies 9. This contract may be terminated by the City of Fayetteville or with 30 calendar days written notice. 10. This contract shall be effective from one year t of si ed contract. The s ves the right to automatically renew the contract for four (4) a d' ional one r terms. shall be automatic unless either c he4eity notifies the her of its i o erminate the contract at the end of the contract p a. Individual projects excee Co cil requir thold wil ui additional approval from the Fayetteville City (jou il. 11. Freedom of Information y of Fay ontracts uments prepared while performing city contractual work are su ect to the ka sas Fr formation Act. If a Freedom of Information Act request is present e to ity of ett ille, the contractor will do everything possible to provide the docum rompt d tim manner as prescribed in the Arkansas Freedom of Information Act (A. 2-19-141 ).Only legally authorized photo coping costs pursuant to the FOIA may be ass e sed f is Hance. 12. Changes in scope or price: Changek mo ications, or amendments in scope, price or fees to this contract shall not be allowed wi rior formal contract amendment approved by the Mayor and the Fayetteville City Council ' e f the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdic resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. 14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 20 of 21 WITNESS OUR HANDS THIS DAY OF 2021. CONTRACTOR NAME Signature Printed Contractor Name & Title ATTEST (Signature) Company Secretary (Printed Name) Business Address City, State & Zip Code Date Signed: CITY OF FAYETTEVILLE, ARKANSAS LIONELD JORDAN, Mayor ATTEST: (Signature) ara Paxton, City Clerk Date ig O 4�z.'6' *�k G O City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services — FORMATTED FOR PHYSICAL DELIVERY Page 21 of 21 Atinendix B CITY OF WhAft FAYETTEVILLE ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575,8258 TDD (Telecommunication Device for the Deaf): 479.521.1316 Bid 21-36, Construction — On -Call HVAC Services DEADLINE: Tuesday, July 27, 2021 before 2:00 PM, Local Time PRE -BID MEETING: Monday, July 12, 2021 at 2:00 PM, via Zoom ACCEPTABLE DELIVERY METHODS: (1) City's electronic bidding platform OR (2) sealed and delivered directly to the City of Fayetteville as instructed in the advertisement PURCHASING AGENT: Amanda Beilfuss, abeilfuss@fayettevilie-ar.gov DATE OF ISSUE & ADVERTISEMENT: Sunday, 07/04/2021 and 07/11/2021 No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's third - party electronic bidding platform, Bonfire, or (2) delivering in person via sealed envelope to the City of Fayetteville Purchasing Division. Submitting through the City's electronic bidding platform is strongly encouraged. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Contact Person: Doti ICe Title: _V1CC M4A' r_?, E-Mail: Ion y c—De6g,cc n1r7 e1,cr 4 C Phone: Wq—,x787- &2 gS Business Address. City: Signature: r--4t an tk City of Fay to , R Bid 21-36, Construction — On -Call HVAC Services Page 1 of 19 State: Zip: 2 %� Z Date: 16 4o7 / City of Fayetteville Bid 21-36, Construction — On -Call HVAC Services Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 21-35, Construction — On -Call Plumbing Services AND Bid 21-36 Construction — On -Call HVAC Services Bid 21-35: The City of Fayetteville, AR is accepting sealed bids from properly licensed plumbing contractors for providing plumbing services on an as -needed basis for a one (1) year term with the option to automatically renew for four (4) additional one (1) year terms. Bid 21-36: The City of Fayetteville, AR is accepting sealed bids from properly licensed HVAC/R contractors for providing heating, ventilation, air conditioning, and refrigeration services on an as -needed basis for a one (1) year term with the option to automatically renew for four (4) additional one (1) year terms. The bid is. intended to be for on -call services, maintenance, and unit replacements. A non -mandatory pre -bid meeting, Including discussion on both bids, will be held Monday, July 12, 2021 at 2:00 PM virtually via Zoom. Information regarding the pre -bid meeting is available on the project page on the City's electronic bidding platform. All interested parties are encouraged to attend. Bidding documents, plans, plan holders, and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.favetteville-ar.gov/bids. All bids shall be received by Tuesday, July 27, 2021 before 2.00 PM, local time utilizing the electronic bidding software, or by submitting a sealed bid at the address below. All bids shall be received prior to the bid deadline. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https://www.youtube.com/user/cityoffavettevillear. Late or misdirected bids shall not be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or failure of bidder's technical equipment. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 Each bid shall be accompanied by a cashier's check from a bank doing business in the State of Arkansas or a corporate bid bond in an amount not less than five (5) percent of the amount bid. In the event a bidder opts to submit a cashier's check for a bid bond, the actual physical cashier's check shall be delivered to the City prior to the deadline. A one hundred percent (100%) performance and payment bond is required for individual projects exceeding $50,000. A State of Arkansas Contractor's License is required for all bidders and license shall be valid at the time of bid deadline. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to waive irregularities, reject bids, and postpone the award of any Contract for a period which shall not exceed beyond ninety (90) days from the bid opening date. City of Fayetteville By: Andrea Foren, NIGP-CPP, CPPO, CPPB City Purchasing Manager P:479.575.8289 Email: aforen@fayetteville-ar gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 07.04.21 & 07.11.21 City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 2 of 19 City of Fayetteville Bid 2136, Construction — On -Call HVAC Services Bid Form Refer to the City's electronic bidding platform to submit bid pricing electronically. Contact the City Purchasing Division to submit a physical sealed bid. Bidders shall bid and provide pricing on all line items of all sections in both bid tables. BOTH BID TABLES SHALL BE COMPLETED. Failure to bid on all line items in both bid tables shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. The City will use the total of both bid tables for each bidder to help determine the lowest responsive responsible bidder. Bidders shall complete this bid form in its entiretvAND accompany any descriptive literature on the products being bid. The City reserves the right to award this bid based on the City's best interest. PRICING: Hourly labor rates and markup percentages bid shall include but is not limited to all labor cost insurance, mobilization, overhead, profit, travel time, bonding mileage etc Prices quoted shall be firm for the term of the contract. The City shall not be charged any additional fees including but not limited to insurance Premiums, mobilization, fuel surcharges, etc. *Pertaining to the bid table involving markup Percentages on materials. Mark up percentage shall be input as a DECIMAL amount. For example, if a bidder desired to bid a markuo of 10% this percentage would need to be inserted in the bid table as ".10" to calculate a 10% increase over the cost of the material. THIS BID FORM CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 3 of 19 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during anytime in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 5. ],as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926—Subpart P — Excavations. 9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. City of Fayetteville, AR Bid 21-36, Construction —On-Call HVAC Services Page 4 of 19 b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: 1 A `axCebS ,I , L `C issued to this name *D/B/A or Corporation Name *BUSINESS ADDRESS:yZ(4 `i �Of' Sf *CITY. �40111 i ACJAI, 'STATE: , *ZIP: / 27` *PHONE: 475i-d07 �9S ` FAX: —7 I — 7,)- 7— l a8 1 *E-MAIL: l orl *BY: (PRINTED NAME) *AUTHORIZED SIG *TITLE: , `�( CC �111 I1q WLILIU'143 CO mrn *TAX ID NUMBER: 8I ' 13I3 e qS Acknowledge Addendums: Is-iTt ll ll Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: Addendum No. Dated: Acknowledged by: ALL BIDDERS SHALL READ THE "TECHNICAL SPECIFICATIONS" SECTION WITH BID BY SIGNING THIS BID FORM, BIDDER ACKNOWLEDGES THE 'TECHNICAL SPECIFICATIONS" SECTION IN ITS ENTIRETY City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 5 of 19 City of Fayetteville Bid 21-36, Construction —On -Call HVAC Services References The following information is required from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: BUSINESS ADDRESS: M r NUMBER OF YEARS IN BUSINESS: I Ll HOW LONG IN PRESENT LOCATION: _ 9 TOTAL NUMBER OF CURRENT EMPLOYEES: ( FULLTIME PART TIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: FULLTIME PARTTIME PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (S) YEARS )All fields must be completed). Contractors shall have valid experience. COMPANY NAME COMPANY WAME CITY, tTATE, fIP CITY, TATE, ZIP , Qmcs I��Skey L�sf� GSs��r�� CONTACT PERSON CONTACT PERSON y_79 - S1S- 1133 4 5-6 3(- 333 3 TELEPHONE TELEPHONE DATE COMPLETEDDATE COMPLETED aiReS. qvAklyJQfis �i l a��f5'V r1 / r QV E-MAIL ADDRESS (� E-MAIL ADDRESS J� 3. l L4 ' l 4. COMPANY NAME COMPANY NAME F,44frv,W4 44R 121o,3 ��� of f� f le `7 Z7C� CITY, TATE, ZIP i CITY, STATE, ZIP 141(ke TI)4 � b !' ;Tc��e S /IfecJ k; r k CONTACT PERSON CONTACT PERSON qB- 8-11-So5-7 y-75- ; 3- TELEPHONE I TELEPHONE _ �C'�iJ� ()Cave DATE COMPLETED DATE COMPLETED TMTGgIbr2&aQmS, Is-& -NEW Kr�21<d)ar\j(fs4,witt E-MAIL ADDRESS E-MAILADDRESS City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 6.of 19 City of Fayetteville Bid 21-36, Construction —On -Call HVAC Services General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. C. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701 or submitted electronically on the City's online bidding platform. The name, address of the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in shipping containers or boxes for physical packaging submitted. d. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.favetteville-ar.gov/bids. e. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at 479.575.8258 to ensure correct receipt of bidding documents prior to opening time and date listed on the bid form. f. Bidders shall have experience in providing products and/or services of the same or similar nature. Failure to Provide materials bid will sublect bidder to disqualification for the remainder of the calendar year. Failure to deliver Poor or inadequate services on a consistent basis or more than three (3) times within a six-month Period will subject bidder to disqualification for the remainder of the contract term. g. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non-negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. h. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. i. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City intends to award this bid in its entirety. Final signed agreement shall be effective from one year of the date of signed contract. The City reserves the right to extend the contract by mutual agreement for a period of four (4) additional, one (1) year periods automatically unless either the Contractor or the City notifies the other of its intent to terminate the contract at the end of the contract period. k. Bid Pricing shall remain firm for five years 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of City of Fayetteville, AR Bid 21-36, Construction —On-Call HVAC Services Page 7 of 19 the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BYBIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City'. b. All bidders shall promptly notify Adonis Bwashi, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 8 of 19 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8258 to ensure receipt of submittal documents prior to opening time and date listed. 9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. RIGHTTO AUDIT, FOIA, AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 9 of 19 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice accepted. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice. 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 10 of 19 c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 21. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protestors staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the. Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 11 of 19 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. INSURANCE REQUIREMENTS: The successful bidder shall provide a Certificate of Insurance in accordance with specifications listed in this request for proposal, prior to commencement of any work. Such certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain valid during each contract term and shall be provided at each renewal period. For single projects exceeding $20,000 contractor shall submit certificates of insurance within 10 days of notice of notice to proceed, after City Council approval. Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries the following insurance which shall be maintained throughout the term of the bid. Any work sublet; the contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any employee engaged in work on the project is not protected under Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Comprehensive General & Automotive Liability: Bodily Injury Liability: Property Damage Liability: 26. OTHER GENERAL CONDITIONS: Statutory Amount $1,00,000 for each accident $500,000 for each accident $500,000 aggregate. a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 12 of 19 regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales tax shaiinotbeindudedin thebidprice. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. h. NOTE: Any uncertainties shall be brought to the attention to Amanda Beilfuss immediately via telephone (479.575.8258) or e-mail (abeilfuss(@favetteville-ar.eov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Amanda Beilfuss, City of Fayetteville, Purchasing Agent via e-mail (abeilfussftfavetteville-ar.gov) or telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. j. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. City of Fayetteville, AR Bid 21-36, Construction —On-Call HVAC Services Page 13 of 19 I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidders attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 27. INVOICING: Quotes shall be prepared using bid pricing and are not required to be itemized to reflect bid pricing. However, all invoices shall be presented to the City, and shall be fully itemized showing bid pricing to arrive at the final total invoice amount: a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number f. Itemized pricing, showing calculations to correspond with bid pricing including but not limited to hourly rates and markup percentages. 28. PRICING: a. Prices shall include all labor, supervision, materials, equipment, transportation, and services necessary to do a superior quality job. b. Bidder shall state any discounts to apply. Discounts shall be shown for individual items unless all items have the same percentage of discounts. c. Any projects in excess of procurement threshold for City Council will require additional approval from the Fayetteville City Council prior to authorization of work. Projects exceeding $50,000 will require a 100% performance and payment bond after Council approval. Actual cost of performance any payment bond is allowed to be charged to the City at an additional fee. i. The City shall reimburse the actual cost of the 100% performance and payment bond for projects over $50,000 to the awarded contractor. Reimbursement cost shall be equal to actual cost of bonds paid by the contractor. 29. ATTACHMENTS TO BID DOCUMENTS: See technical specifications included with this bid packet. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 14 of 19 City of Fayetteville Bid 2136, Construction — On Call HVAC Services Technical Specifications 1.1 Bidders shall bid and provide pricing on all line items of all sections in the bid form. Failure to bid on all line items shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. 1.2 The City requires the services of an HVAC/R Contractor to provide labor, material, materials, and equipment to perform repairs, installations, and any necessary service to various City buildings and projects. 1.3 The City reserves the right to bid or quote any project. This is not an exclusive contract. 1.4 This is intended to be for on -call services and maintenance. This bid will only be used for new unit replacement in the event of an emergency. 1.5 The contractor may be required to do emergency repairs at times other than normal working hours. The contractor shall be available on a twenty-four (24) hour basis for such emergency work. Contractor shall include a response time as part of bid pricing. 1.6 On site emergency response time shall be no more than two (2) hours after notification. Regular response time shall be no more than 48 hours after contact. Bidder shall include mileage and travel time as part of this agreement. The City shall not be responsible for additional mileage, travel time costs, surcharges, fuel fees, or any other fees added onto invoicing. 1.7 The City estimates $80,000 of services for various projects during each contract term. Quantities listed in the bid form are estimates only. Past spend reflects approximately $393,300 from 2017 through mid -June 2021, breakdown is as follows: * 2017 = approximately $44,200 * 2018 = approximately $127,500 * 2019 = approximately $46,600 * 2020 = approximately $161,200 * 2021(through mid -June): approximately $13,800 1.8 The City shall not be obligated to purchase more or less than the estimated quantities listed. The City reserves the right to purchase via an on -call basis depending upon actual needs during the contract period. 1.9 Bidders shall furnish evidence that they have past experience in the type of work as outlined in the bid specifications and shall include specific experience. A minimum of three (3) references for commercial work within the past three (3) years shall be submitted with each bid. 1.10 Bidder shall be currently licensed as an HVAC/R contractor with the State of Arkansas. Bidders shall have had an HVAC/R license for a minimum of five (5) years. Current valid Arkansas contractors license is required and shall be valid at time of bid. 1.11 The Bidder shall possess the correct occupational licenses, all professional licenses, and any other authorizations necessary to carry out and perform the work required by the project AT THE TIME OF BID SUBMISSION pursuant to all applicable Federal, State, and Local Laws, Statutes, Ordinances, and rules and regulations of any kind. 1.12 The Contractor shall be responsible for obtaining all required permits; however, fees for City issued permits shall be waived and shall not be included in pricing. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 15 of 19 1.13 All work shall be performed in a high quality, workmanship like manner and shall conform to codes enforced by the City Inspection Division. 1.14 In the event a project is deemed to exceed $50,000, the City department requesting service and the Purchasing department shall be notified immediately. No project exceeding $50,000 shall be performed or started without prior approval from the Fayetteville City Council and a 100% performance and payment bond. 1.15 Work shall not be started without an executed Purchase Order, signed by the Purchasing Manager/Director or by a project specific approved p-card request (for payment through Visa), showing full approval. 1.16 PRICING: Hourly labor rates and markup percentages bid shall include but is not limited to all labor cost, insurance, mobilization, overhead, profit, travel time, bonding, mileage, etc. Prices quoted shall be firm for the term of the contract. The City shall not be charged any additional fees including but not limited to insurance premiums, mobilization, fuel surcharges, etc. 1.17 Pertaining to the bid table involving markup percentages on materials. Mark up percentage shall be input as a DECIMAL amount. For example, if a bidder desired to bid a markup of 10%this percentage would need to be inserted in the bid table as ".10" to calculate a 10% increase over the cost of the material. 1.18 The Contractor shall employ a competent and thoroughly experienced superintendent capable of handling all phases of each project including any necessary assistants to complete each project. When any work under this contract is being performed, the City and necessary employees shall be present at the job site. The Superintendent shall represent the Contractor in his absence and all directions given to him shall be as binding as if given to the Contractor. 1.19 Major and important directions shall be confirmed in writing to the Contractor, other directions shall be so confirmed upon written request of the Contractor. 1.20 The Superintendent shall be in complete and responsible charge of the project for the Contractor and shall not be superseded by any other personnel of the Contractor. After contract award, awarded Contractor shall submit the name of the proposed Superintendent or primary contact for the Contractor and shall furnish a telephone number or numbers through which the Superintendent may be reached 24 hours each day of the contract duration. 1.21 The Contractor shall provide efficient supervision for the work, using industry standard, best skill and attention. Contractor shall carefully study and compare all Drawings, Specifications, and other instructions and shall report at once to the Project Manager any error, inconsistency, or omission which may be discovered; but, shall not be held responsible for the existence or discovery. 1.22 The City reserves the right to cancel this contract within thirty (30) days written notice at no penalty to the City. 1.23 Any work orders associated with All City Owned and Leased Buildings shall be under the direction and coordination with Facilities Management. 1.24 Any other work orders associated will be directed through the respective City department or division. 1.25 Billable hours shall include reasonable drive time to and from Point of Dispatch. Hourly rates shall be inclusive of all fees. No fuel, mileage, surcharge, or additional fees shall be added to any invoice. 1.26 Point of Dispatch shall be defined as the closest office to the City of Fayetteville, located at 113 W. Mountain, Fayetteville, AR 72701. Point of Dispatch address shall be on the bid form page of submittal. City of Fayetteville, AR Bid 21-36, Construction —On-Call HVAC Services Page 16 of 19 City of Fayetteville Bid 2136, Construction — On Call HVAC Services Draft Contract — Between City and Contractor This contract executed this _ day of , 2021, between the City of Fayetteville, Arkansas, and . In consideration of the mutual covenants contained herein, the parties agree as follows: 1. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 21-36 as stated in bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 21-36, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay based on their bid proposal in an amount not to exceed amounts, hourly rates, and markup rates presented in bid submittal by Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after acceptance of itemized detailed invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 21-36 with the specifications and conditions typed thereon. F.a proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and may be modified only by a duly executed written instrument signed by the City of Fayetteville and 5. shall not assign its duties under the terms of this agreement. 6. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 17 of 19 l.3 not protected under Worker's Compensation Insurance, shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Workmen's Compensation Comprehensive General & Automobile Insurance Bodily Injury Liability Property Damage Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. $1,000,000 aggregate. shall furnish proof of licensure as required by all local and state agencies. This contract may be terminated by the City of Fayetteville or written notice. with 30 calendar days 10. This contract shall be effective from one year of the date of signed contract. The City reserves the right to automatically renew the contract for four (4) additional one (1) year terms. Renewals shall be automatic unless either or the City notifies the other of its intent to terminate the contract at the end of the contract period. a. Individual projects exceeding Council required threshold will require additional approval from the Fayetteville City Council. 11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 12. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. 14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 15. Interest charges for late payments by the City The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 18 of 19 WITNESS OUR HANDS THIS DAY OF CONTRACTOR NAME M Signature Printed Contractor Name & Title ATTEST (Signature) Company Secretary (Printed Name) Business Address City, State & Zip Code Date Signed: City of Fayetteville, AR Bid 21-36, Construction — On -Call HVAC Services Page 19 of 19 2021. CITY OF FAYETTEVILLE, ARKANSAS a LIONELDJORDAN, Mayor ATTEST: (Signature) Kara Paxton, City Clerk Date Signed: 81-153 829 Cashier's Check REMITTER: ARACREBSIILLC ■FOUR THOUSAND NINE HUNDRED SEVENTY-SEVEN DOLLARS AND FIFTY CENTS ********** Pay to the CITY OF FAYETTEVILLE Order of: MEMO: Cashier's Check REMITTER: ARACREBS II LLC �y FirstSecurity R"k ■FOUR THOUSAND NINE HUNDRED SEVENTY-SEVEN DOLLARS AND FIFTY CENTS "******** Pay tome CITY OF FAYETTEVILLE Order of: MEMO: CHECK NO. i to1.14 E=11 DATE 07/27/21 AMOUNT *****$4,977.50 NON-NEGOTIABLE CUSTOMER COPY CHECK NO. 1083196 DATE 07/27/21 AMOUNT *****$4,977.50 AU7WRIZED SIGNATURE 0 106 3 19 611' 1:08 290 1 S 381: 09 101r100 21l, SII• O Responses Success: All data is valid! Numeric Descriptionr Material Cost Percent Markup Status # 7 Year DECIMAL Materials (Estimated Annual) Success: All values provided Material (Cost Plus %) - New Units 20000 $ 0.30 $ 26,000.00 Success: All values provided #1-2 Material (Cost Plus %) - Excluding New Units 20000 $ 0.20 $ 24,000.00 Responses Success: All data is valid! Hours (Estimated Annual) Description Estimated Hours Price/Hour Estimated Cost Per Year Success: All values provided #1-1 Journeyman HVAC/R Technician - 100 $ 80.00 Straight/Regular Time Journeyman HVAC/R Technician - Nights and Success: All values provided #1-2 25 $ 110.00 Weekends Success: All values provided #1-3 Journeyman HVAC/R Technician - Holiday 10 Apprentice HVAC/R Technician - Straight/Regular Success: All values provided #14 Time 100 Apprentice HVAC/R Technician - Nights and Success: All values provided #1-5 Weekends 25 Success: All values provided #1-6 Apprentice HVAC/R Technician - Holiday 10 HVAC/R Technician's Helper - Straight/Regular Success: All values provided #1-7 Time 100 HVAC/R Technician's Helper - Nights and Success: All values provided #1-8 Weekends 25 Success: All values provided #1-9 HVAC/R Technician's Helper - Holiday 10 Success: All values provided #1-10 Foreman/Supervisor - Straight/Regular Time 100 Success: All values provided #1-11 Foreman/Supervisor - Nights and Weekends 25 Success: All values provided #1-12 Foreman/Supervisor - Holidays 10 Success: All values provided #1-13 General Laborer - Straight/Regular Time 100 Success: All values provided #1-14 General Laborer - Nights and Weekends 25 Success: All values provided #1-15 General Laborer - Holiday 10 $ 8,000.00 $ 2,750.00 $ 110.00 $ 1,100.00 $ 65.00 $ 6,500.00 $ 75.00 $ 1,875.00 $ 75.00 $ 750.00 $ 60.00 $ 6,000.00 $ 70.00 $ 1,750.00 $ 70.00 $ 700.00 $ 90.00 $ 9,000.00 $ 115.00 $ 2,875.00 $ 115.00 $ 1,150.00 $ 50.00 $ 5,000.00 $ 60.00 $ 1,500.00 $ 60.00 $ 600.00 7/27/2021 Proposal Data Back to Project Bid 21-36, Construction — On -Call HVAC Services - Proposal Data ShoZldide f� Search Supplier AR Contractor's AR Secretary of State Pursuant Arkansas Code Annotated §25-1-503, the C License Filing # currently boycott Israel and will not boycott Israel du while in contract, with any public entity as defined in contractor decides to boycott Israel, the contractor n A/C Services and Mechanical 811179803 Yes Scorecard Open... Elite Building Solutions 811092173 Yes Scorecard Open... Multi Craft Contractors 100036197 No Scorecard Open... 0 https://fayetteviIIe-ar. bonfi rehu b.com/projects/46392/proposaIData Appendix C JM FAYETTEVILLE A■KANKA9 BID TABULATION Bid 21-36, Construction - On -Call HVAC Services 11 A/C Services and Mechanical Elite Building Solutions Multi Craft Contractors $ 48,000.00 $ 50,000.00 $ 46,400.00 Total Cost Material Cost Percent Markup Estimated Percent Markup Estimated Percent Markup Estimated # Items Estimate Per (INPUTAS (INPUTAS (INPUTAS year DECIMALAMOUNT) Cost DECIMALAMOUNT) Cost DECIMALAMOUNT) Cost #1-1 Material (Cost Plus%) - New Units 20000 $ 0,10 $ 22,000.00 $ 0.320 $ 26,000.00 $ 0.11 $ 23,000,00 41-2 Material (Cost Plus%) - Excluding New Units 20000 $ 0.30 $ 26,000.00 $ 0.20 $ 24,000.00 $ 0.17 $ 23,400.00 A/C Services and Mechanical Elite Building Solutions Multi Craft Contractors $ 54,115.00 $ 49,550.00 $ 56,070.00 Total Cost Estimated # Items Hours Price/Hour Estimated Cost Price/Hour Estimated Cost Price/Hour Estimated Cost Per year #1-1 Journeyman HVAC/RTechnician-Straight/Regular Time loo $ 82.00 $ 8,2oo.ao $ 80.00 $ 8,000.00 $ 92.00 $ 9,200.00 #1-2 Journeyman HVAC/RTechnician-Nights and Weekends 25 $ 110.00 $ 2,750.00 $ 110.00 $ 2,750.00 $ 138.00 $ 3,450.00 #1-3 Journeyman HVAC/RTechnician-Holiday 10 $ 148.00 $ 1,480.00 $ .0.00 $ 1,100.00 $ 184.00 $ 1,840.00 #1-4 Apprentice HVAC/RTechnician- Straight/Regular Time 100 $ 70.00 $ 7,000.00 $ 65.00 $ 6,500.00 $ 54.00 $ 5,400.00 #1-5 Apprentice HVAC/RTechnician - Nights and Weekends 25 $ 100.00 $ 2,500.00 $ 75.00 $ 1,875.00 $ 81.00 $ 2,025U0 #1-6 Apprentice HVAC/RTechnician - Holiday 10 $ 138.00 $ 1,380.00 $ 75.00 $ 750.00 $ 108.00 $ 1,080.00 #1-7 HVAC/R Technician's Helper - Straight/Regular Time 100 $ 55.00 $ 5,500.W $ 60.00 $ 6,000.00 $ 54.00 $ 5,400.00 #1-8 HVAC/RTechnician 's Helper- Nights and Weekends 25 $ 82.50 $ 2,062.50 $ 70.00 $ 1,750.00 $ 81.00 $ 2,025.00 #1-9 HVAC/R Technician's Helper - Holiday 10 $ 110.00 $ 1,100.00 $ 70.00 $ 700.00 $ 108.00 $ 1,080.00 #1-10 Foreman/Supervisor- Straight/Regular Time 100 $ 87.00 $ 8,700.00 $ 90.00 $ 9,000.00 $ 102.00 $ 10,200.00 #1-11 Foreman/Supervisor- Nights and Weekends 25 $ 124.00 $ 3,100.00 $ 115.00 $ 2,875.00 $ 153.00 $ 3,825.00 #1-12 Foreman/Supervisor - Holidays 10 $ 168.00 $ 1,680.00 $ 115.00 $ 1,350.00 $ 204.00 $ 2,040.11 #1-13 General Laborer - Straight/Regular Time 100 $ 55.00 $ 5,500.00 $ 51.00 $ 5,000.00 $ 54.00 $ 5,400.00 #1-14 General Laborer Nights and Weekends 25 $ 82.50 $ 2,062.50 $ 60.00 $ 1,500.00 $ 81.00 $ 2,025.00 #1-15 lGeneral Laborer - Holiday 10 $ 110.00 $ 1,100.00 $ 60.00 $ 600.00 $ 108.00 $ 1,080.00 Total Base Bid A/C Services and Mechanical Elite Building Solutions Multi Craft Contractors $ 102,115.00 $ 99,550.00 $ 102,470.00 'NOTICE: Final Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CI Ty OF FAYETTEVILLE ARKAKSAS Bid 21-36, Construction — On -Call HVAC Services Project Overview Project Details Project Name Bid 21-36, Construction — On -Call HVAC Services Project Owner Amanda Beilfuss Project Type ITB Department Purchasing The City of Fayetteville, AR is accepting sealed bids from properly licensed HVAC/R contractors for providing heating, ventilation, air conditioning, and refrigeration services on an as -needed basis for a one Project Description (1) year term with the option to automatically renew for four (4) additional one (1) year terms. The bid is intended to be for on -call services, maintenance, and unit replacements. Questions should be addressed to Andrea Foren, Purchasing Manager at aforen@fayetteville-ar.gov or by calling (479) 575-8258. Open Date Jul 04, 2021 12:00 AM CDT Close Date Jul 27, 2021 2:00 PM CDT Highest Scoring Supplier Score Elite Building Solutions 100 pts CITY OF FAYETTEVILLE ARKARSAS Seal status Requested Information Unsealed on Unsealed by Required Bid Form Jul 27, 2021 2:02 PM CDT Amanda Beilfuss Bid Bond Jul 27, 2021 2:02 PM CDT Amanda Beilfuss AR Contractor's License Jul 27, 2021 2:02 PM CDT Amanda Beilfuss AR Secretary of State Filing # Jul 27, 2021 2:02 PM CDT Amanda Beilfuss Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Jul 27, 2021 2:02 PM CDT Amanda Beilfuss while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Bid 21-36, Bid Table 2 of 2 - Jul 27, 2021 2:02 PM CDT Amanda Beilfuss Hourly Rates (BT-67KU) Bid 21-36, Bid Table 1 of 2 - Jul 27, 2021 2:02 PM CDT Amanda Beilfuss Markup on Materials (BT-49DF) CI Ty OF FAYETTEVILLE ARKANBAB Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Amanda Beilfuss Jul 27, 2021 2:02 PM CDT No CITY OF FAYETTEVILLE ARKARSAS Questions and Answers No messages CITY OF FAYETTEVILLE ARKARSAS Public Notices No messages CITY OP .� FAYETTEVILLE ANRANtAt Submissions Supplier Date Submitted Jul 27, 2021 1:11 AM Name Email Confirmation Code Elite Building Solutions tony price tony@ebscommercial.com MTUOMjY4 CDT Multi Craft Contractors Jul 27, 2021 9:02 AM Steven Claypool slc@multi-craft.net MTUOMjlx CDT MTUOMzY2 A/C Services and Jul 27, 2021 4:05 PM forrest@acservicesandmechanical.com Mechanical CDT CITY OP .� FAYETTEVILLE -'-I- Project Criteria Criteria A - TOTAL BASE BID A-1 - Total CITY OP .'S FAYETTEVILLE ANRANtAt Scoring Summary Active Submissions Total A - TOTAL BASE BID A-1 - Supplier 1100 pts / 100 pts / 100 pts Elite Building Solutions 100 pts 100 pts 100 pts ($99,550.00) A/C Services and Mechanical 1 97.49 pts 1 97.49 pts 1 97.49 pts ($102,115.00) Multi Craft Contractors 1 97.15 pts 1 97.15 pts 97.15 pts ($102,470.00) .� �AYETTEVILLE ARKAMfA9 Proposal Score Comments Elite Building Solutions - Scoring Comments A-1 - - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss 100 pts ($99,550.00) Lowest bid. CITY Op .N FAYETTEVILLE ANRANtAt Multi Craft Contractors - Scoring Comments A-1 - - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss 97.15 pts ($102,470.00) Highest Bidder CITY Op .'S FAYETTEVILLE ANRANtAt A/C Services and Mechanical - Scoring Comments A-1 - - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss 97.49 pts ($102,115.00) 2nd lowest bid. CITY OF FAYETTEVILLE ARKARSAS Signatures Name Amanda Beilfuss (Project Owner) Signatures Digitally signed by Amanda Amanda Beilfuss Beilfuss Date: 2021.07.30 11:38:34-05'00' Amanda Beilfuss Digitally signed by Amanda (Evaluator) Amanda Beilfuss Beilfuss Date: 2021.07.30 11:38:52-05'00' Andrea Foren Andrea Digitally signed by Andrea Foren (Evaluator) Foren Date: 2021.08.09 14:42:34-05'00' City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0773 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.9 BID # 21-72 COMFORT SYSTEMS USA (ARKANSAS): A RESOLUTION TO AWARD BID NO. 21-72 AND AUTHORIZE A CONTRACT WITH COMFORT SYSTEMS USA (ARKANSAS), INC. FOR PLUMBING SERVICES ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 21-72 and authorizes a contract with Comfort Systems USA (Arkansas), Inc. for plumbing services on an on -call basis for a period of one year with automatic renewals for up to four additional one year terms. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Andrea Foren Submitted By City of Fayetteville Staff Review Form 2021-0773 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/12/2021 PURCHASING (160) Submitted Date Division / Department Action Recommendation: Staff recommends award of Bid 21-72 for On -Call Plumbing Services and approval of a contract with Comfort Systems USA (Arkansas), Inc. for various projects on an on -call basis for one-year with four one-year automatic renewals. Budget Impact: N/A Various Account Number Fund N/A N/A Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost Budget Adjustment $ Remaining Budget Previous Ordinance or Resolution # 163-16 Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 02, 2021 TO: Mayor and City Council THRU: Paul A. Becker, Chief Financial Officer FROM: Andrea Foren, Purchasing Manager DATE: Tuesday October 12, 2021 CITY COUNCIL MEMO SUBJECT: Contract for On -Call Plumbing Services — Bid 21- 72 RECOMMENDATION: Staff recommends award of Bid 21-72 for On -Call Plumbing Services and approval of a contract with Comfort Systems USA (Arkansas), Inc. for various projects on an on -call basis for one year with four one-year automatic renewals. BACKGROUND: Plumbing services were bid for a contract period of one year with an automatic option to renew, unless cancelled, for four additional one-year terms. This contract will be utilized by multiple City departments and divisions on an as needed, on -call basis. DISCUSSION: Bids were advertised twice statewide in September. In addition to newspaper advertising, the Purchasing Department directly contacted several local plumbing contractors, and provided notice of the bid to over subscribers registered on the City's electronic bidding portal. One bid was received. Comfort Systems USA (Arkansas), Inc. is the lowest responsible responsive bidder and is recommended for award. Approval of this contract will enable the City to have a third party readily available for plumbing repairs as needed, which can be critical for maintaining operations. BUDGET/STAFF IMPACT: Expenses will be with approved annual budgeted funds and the contract is intended to be utilized multiple City departments and divisions. Attachments: Contract with Comfort Systems USA (Arkansas), Inc. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF City of Fayetteville, AR FAY E T T E I L L E Contract for: On -Call Plumbing Services AR KA N SAS Contractor/Vendor: Comfort Systems USA (Arkansas), Inc. Term: One year with four one-year renewals This contract executed this day of , 2021, between the City of Fayetteville, Arkansas (City) and Comfort Systems USA (Arkansas), Inc. (Comfort Systems USA, Vendor, Contractor). In consideration of the mutual covenants contained herein, the parties agree as follows: 1. Comfort Systems USA at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 21-72, Construction — On -Call Plumbing Services Rebid as stated in Comfort Systems USA bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 21-72, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay Comfort Systems USA based on their bid proposal in an amount not to exceed amounts, hourly rates, and markup rates presented in bid submittal by Comfort Systems USA. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after acceptance of itemized detailed invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and Comfort Systems USA consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 21-72, Construction — On -Call Plumbing Services Rebid with the specifications and conditions typed thereon. B. Comfort Systems USA bid proposal. C. Recommendation for Award, inclusive of the Bid Tabulation. D. Comfort Systems USA Certificate of Insurance 4. These Contract documents constitute the entire agreement between the City of Fayetteville and Comfort Systems USA and may be modified only by a duly executed written instrument signed by the City of Fayetteville and Comfort Systems USA. 5. Comfort Systems USA shall not assign its duties under the terms of this agreement. 6. Comfort Systems USA agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from Comfort Systems USA performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 1 of 3 7 0 Comfort Systems USA shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, Comfort Systems USA shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Comfort Systems USA. Workmen's Compensation Comprehensive General & Automobile Insurance Bodily Injury Liability Property Damage Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. $1,000,000 aggregate. Comfort Systems USA shall furnish proof of licensure as required by all local and state agencies. This contract may be terminated by the City of Fayetteville or Comfort Systems USA with 30 calendar days written notice. 10. This contract shall be effective for one year from the date of signed contract. The City reserves the right to automatically renew the contract for four (4) additional one (1) year terms. Renewals shall be automatic unless either Comfort Systems USA or the City notifies the other of its intent to terminate the contract at the end of the contract period. a. Individual projects exceeding Council required threshold will require additional approval from the Fayetteville City Council. 11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 12. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 2 of 3 14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. WITNESS OUR HANDS THIS DAY OF , 2021. COMFORT SYSTEMS USA (ARKANSAS), INC. By: lz, � /,- _.. , - /,, 4. - Signature Barbara Eggleston, Service Vice President Printed Contractor Name & Title ATTEST (Signature) Dawn McElyea Company Secretary (Printed Name) Business Address 9924 Landers Road, No. Little Rock, AR 72117 City, State & Zip Code Date Signed: Ocober 7, 2021 City of Fayetteville, AR Bid 21-72, Construction —On-Call Plumbing Services Rebid Page 3 of 3 M CITY OF FAYETTEVILLE, ARKANSAS LIONELDJORDAN, Mayor ATTEST: (Signature) Kara Paxton, City Clerk Date Signed: CITY OF FAYETTEVILLE ARKANSAS City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8258 TDD (Telecommunication Device for the Deaf): 479.521.1316 Bid 21-72, Construction — On -Call Plumbing Services Rebid DEADLINE: Tuesday, September 21, 2021 before 3:00 PM, Local Time PRE -SUBMITTAL MEETING: Tuesday, September 14, 2021 at 2:00 PM, via Zoom ACCEPTABLE DELIVERY METHODS: (1) City's electronic bidding platform OR (2) sealed and delivered directly to the City of y t le as instructed in th2(�ftisement PURCHASING AGENT. Amanda Beilfuss, abeilf s fa et -ar. ov DATE OF ISSUE & ADVERTISEMENT:iday, 09/0 /2 1 and 021 No late bids will be accepted. Bids sh4ll mitted inDe followi g ods: (1) through the City's third - party electronic bidding platform, 2) delive i in erson vi envelope to the City of Fayetteville Purchasing Division. Submitting t e City's el i biddin �n is strongly encouraged. All bids shall be submitted in accordance with th ached Ci ttevill cifi tions and bid documents attached hereto. Each bidder is required to fill in every blank a upply inf ion requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & del er the a 1 ices as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general c it' idding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agree m t b he Proposer/Bidder and City Purchasing Manager. Name of Firm: Contact Person: r ` Title: E-Mail: Phone: Business Address: City: State: Zip: Signature: Date: City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 1 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 21-72, Construction — On -Call Plumbing Services Rebid The City of Fayetteville, AR is accepting sealed bids from properly licensed plumbing contractors for providing plumbing services on an as -needed basis for a one (1) year term with the option to automatically renew for four (4) additional one (1) year terms. A non -mandatory pre -submittal meeting will be held Tuesday, September 14, 2021 at 2:00 PM virtually via Zoom. The pre - submittal meeting will be held to offer guidance to any interested party needing assistance with submitting a bid in the City's online bidding platform. Questions pertaining to bid submittal process will be answered as well as any other general inquiries. Information regarding the pre -submittal meeting is available on the project page on the City's electronic bidding platform. All interested parties are strongly encouraged to attend. Bidding documents, plans, plan holders, and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received by Tuesday, September 21, 2021 before 3:00 PM, local time utilizing the electronic bidding software, or by itting a sealed bid at the address below. All bids shall be received prior to the bid deadline. Submitting a bid elect i all i trongly encouraged. A p bliopening will be conducted shortly after the deadline at City Hall and livestr m at t s: outube.com use ettevillear. Late or misdirected bids shall not be accepted. The City of Fa ettevi e all not be re le for lost i cted bids, or failure of bidder's technical equipment. I of Fayet l� Purch g Division 06 ♦ 113 West M reet ` Fayette_ A 2701 Each bid shall be accompanied by a c ie check f in an amount not less than five (5) perce t of the an amount submitted. The total base bid amount ix, submit a cashier's check for a bid bond, the alb one hundred percent (100%) performance \a1biddi a Arkansas Contractor's License is required for Pursuant to Arkansas Code Annotated §22-9-203 The business enterprises to bid on and receive contrac fc all general contractors to subcontract portio The City of Fayetteville reserves the period which shall not exceed beyond City of Fayetteville 6Wdoing busi es 71 e State of Arkansas or a corporate bid bond d. This &?1%kNwJnt amount shall be based off the total base bid ated Vected contract value. In the event a bidder opts to hall be delivered to the City prior to the deadline. A uired for individual projects exceeding $50,000. A State of call be valid at the time of bid deadline. Wyjf Fayetteville encourages all qualified small, minority and women )r g ods, services, and construction. Also, City of Fayetteville encourages contract to qualified small, minority and women business enterprises. By: Amanda Beilfuss City Purchasing Agent P: 479.575.8258 Email: abeilfuss@fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 09.05.21 & 09.12.21 reject bids, and postpone the award of any Contract for a opening date. This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas. Amount paid: $XXX.XX. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 2 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid Bid Form Refer to the City's electronic bidding platform to submit bid pricing electronically. Contact the City Purchasing Division to submit a physical sealed bid. Bidders shall bid and provide pricing on all line items of all sections in both bid tables. BOTH BID TABLES SHALL BE COMPLETED. Failure to bid on all line items in both bid es shall result in rejection of bid. The City intends to award this bid to the lowest responsive respo�jsibl bi der. The City will use the tq % f both bid tables for each bidder to help determine the lowest r;AAnsi espo ible bidder. V, Bidders shall complete this bid form in its entir Alfb accom a a descri tiv ture on the products being bid. The City reserves the right to awa�is b based on ty's best i PRICING: Hourl labor rates and marku rcenes bids II �ude but i li ited to all labor cost insurance mobilization overhead, ftft tr el time n mileage, ices guoted shall be firm for the term of the contract. The Citys e `charged itional fee in in but not limited to insurance premiums, mobilization fuel surNiCrpls, etc. O BID BOND: Each bid shall be accompanied ier's ch k fr a bank doing business in the State of Arkansas or a corporate bid bond in a of les an Spercent of the amount bid. This five S percent amount shall be based off the 1 as bw a o t submitted. The total base bid amount is the estimated annual expected contract valu . In th e dder opts to submit a cashier's check for a bid bond the actual physical cashier's check shall be deli e City prior to the deadline. IF BIDDER FAILS TO SUBMIT A VALID CASHIER'S CHECK OR A COUPLE CORPORATE BID BOND THE BIDDER'S SUBMITTAL SHALL BE REJECTED. *Pertaining to the bid table i11111,1401liv. markup percentages on materials: Markup percentage shall be input as a DECIMAL %QnJt. For example, if a bidder desired to bid a markup of 10% this percentage would need to be inserted in the bid table as ".10" to calculate a 10% increase over the cost of the material. THIS BID FORM CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 3 of 20 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specifications a Tiquirements for delivery, documentation and support as specified herein. V, V 5. I, as an officer of this organization, or per the attach d ter of auth i , am duly Z ed to certify the information provided herein is accurate and ��` Z 6. Bidder shall comply with all State an F e I Equal t ity and IN -D rimination requirements and conditions of employment in additi to all deral, stat a cal laws. 7. Bidder shall disclose any po e t of inter 'th he City of ille, including, but not limited to, any relationship with any City F e ille emplo sponse sh e if a known relationship exists between any principal or employee o firm and f Fay v e e ployee or elected City of Fayetteville official. If no relationship exists, this should alsd in y r re o e. Failure to disclose such a relationship may result in cancellation of a purchas 1.) NO KNO 2.) RELATIONSHIP Bidder will perform the Work in c Safety and Health Administrationt 9. As A bidder on this project, \)% are in compliance with the be this form. your response. se explain): with all applicable trench safety standards set forth in Occupational 1926 — Subpart P — Excavations. equired to provide debarment/suspension certification indicating that you feral Executive Order. Certification can be done by completing and signing a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 4 of 20 Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name *BUSINESS ADDRESS: *CITY: *STATE: *PHONE: FAX: *E-MAIL: *BY: (PRINTED NAME) *AUTHORIZED SIGNATURE: *TITLE: DUNS NUMBER: CAAGj ♦ �1I *TAX ID NUMBER: 4&` Acknowledge Addendums: Addendum No. Dated: Ac ged b Addendum No. Dated: c no le ged Addendum No. Dated: Ackno♦vim e y: Addendum No. Dated: A'�deed bv: *ZIP: kBER: ALL BIDDERS SHALL REA "TECHNICAL SPECIFICATIONS" SECTION WITH BID. BY SIGNING THIS BID FORM. BIDDER ACKNOWLEDGES THE "TECHNICAL SPECIFICATIONS" SECTION IN ITS ENTIRETY City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 5 of 20 TELEPHONE DATE COMPLETED E-MAILADDRESS City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 6 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid References The following information is required from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: BUSINESS ADDRESS: NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULLTIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT PART TIME FULL TIME PART TIME PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed). Contractors shall have valid experience. 1. 2. COMPANY NAME /COMPANY NAME 404V CITY, STATE, ZIP CITY, STAT CONTACT PERSON 11 V l�lj� RSON TELEPHONE ♦ � PHONE DATE COMPLETED DA E M ETED E-MAILADDRESS E ADDRESS 3. 4. COMPANY NAME COMPANY NAME CITY, STATE, ZIP 41,* CITY, STATE, ZIP CONTACT PERSON CONTACT PERSON TELEPHONE DATE COMPLETED E-MAILADDRESS City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. C. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701 or submitted electronically on the City's online bidding platform. The name, address of the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in shipping containers or boxes for physical packaging submitted. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.fayetteville-ar.gov/bids. The City will not be responsible for misdirectedAs. s. Bidder should call the Purchasing Office at 479.575.8258 to ensure correct receipt ofAbilkg o uments prior to opening ti and date listed on the bid form.Bidders shall have experience in pro din�ucts and/o er ces of th sa or similar nature. Failure to provide materials bid wil 'ect bidder to dis ualificati he remainder of the calendar year. Failure to delive r or inad ices on ent basis or more than the contract term. v' g. Bidder is advised tha e to any erms cont his bid must be identified in its response to the bid. r o do so the City a any such term non-negotiable. Proposer's desire to tak xception a on-neg will not disqualify it from consideration for award. h. Local time is defined as the yettev' Ark sas on the due date of the deadline. Bids shall be received before the time shown b� at is clock located in the Purchasing Division Office. i. Bids will be evaluated and awarde the best interest of the Cityof Fayetteville. The City Y Y intends to award this bid in its en iret j. Final signed agreement sha ective from one year of the date of signed contract. The City reserves the right to e �> tract by mutual agreement for a period of four (4) additional, one (1) year periods tom t ally unless either the Contractor or the City notifies the other of its intent to terminate the act at the end of the contract period. k. Bid pricing shall remain firm for five years. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 7 of 20 the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right t e edy or waive technical or imm erial errors in the invitation to bid or in bids submitte e. The City of Fayetteville reserves the rig Nr e uestan essary clarifi i dditional information, or data without chan ngms of the 5. COSTS INCURRED BY BIDDERS: All expenses involved with the prep ation Ole, s to the or any work performed in connection therewith, shall be born ely by the bi o payme be made for any responses received, or for any other effo rW of, or ma b ,the bid d 6 r to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it has in nd shall acquire no interest, either direct or indirect, which woul co 'ct y mann w' the performance or services required hereunder, as provided Fayett * e Co e Section 34.26 titled "Authority of City Employee to Contract wi the City'! b. All bidders shall promptly notif aeilfuss, City Purchasing Agent, in writing, of all potential conflicts of interest for a ospective business association, interest, or other circumstance which may in u ce or appear to influence the bidder's judgment or quality of services being provide&' h 'tten notification shall identify the prospective business association, intere o cir st nce, the nature of which the bidder may undertake and request an opinion to the as o whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 8 of 20 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8258 to ensure receipt of submittal documents prior to opening time and date listed. 9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidAerr s to m vailable to all r�4Tient agencies, departments, municipalities, and counties, th prprices sub e in actor c ith said proposal terms and conditions therein, should any sai ernmental e tity Asire to bu this proposal. Eligible Users shall mean all state of Ark s age ties, .ve and j anches, political subdivisions (counties, local district hool ds, com i olleges, ip lities, counties, or other public agencies or authorities), vhi y desire to under the s and conditions of the contract. ` 11 IV) COLLUSION: The bidder, by affixing his or her signatu his or her bid is made without prev ousl corporation making a proposal for outside control, collusion, fraud, or he The City of Fayetteville rese relate to purchases betvAk i� subm' al, o the following: "bidder certifies that ding, a e ent, or connection with any person, firm or s) d/or ervices and is in all respects fair, without n." ivilege of auditing a bidder's records as such records that City and said bidder. ,`.Kitfcontracts and documents prepared while performing City ct to the Arkansas Freedom of Information Act. If a Freedom of Information Act regMO.SCis presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 9 of 20 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS The City of Fayetteville wishes to encourage its bidde to use rec oducts in f contractual obligations to the City and that such practice ill Ave as a model r other pu ti es and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their J id act con invoices submitted for paym It of aw- for immediately notifying th Na ing Divisi� invoicing to change from then used at e days of invoice accepted. The City of Fa penalty for untimely payments. Pa n be additional costs to the City for expe me+n deposit or retainer that would remai proPerI&o the bidder would not justify such fee. allb and ad re vNich must be the same as s bid. Fuy&e e successful bidder is responsible ny compVabid. k change, which would cause e of t i Payment will be made within thirty is ver edi orthy and will not pay any interest, fees, or pr cess rough bidder's acceptance of Visa at no t ssing. The City will not agree to any nonrefundable � dder even if the hourly work actually performed by The City will pay the awarded bidder bas Von'Wit prices provided on invoicing. Progress payments will be made after approval and accepta n k and submission of invoice. Payments will be made within 30 days of accepted invoice. ` 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 10 of 20 In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT. SUBCONTRACTING. CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merg r present a conflict of interest or re contrary to any local, state, or federal laws. Action he warding a proposal to t has disclosed its intent to assign or subcontra in i s respo the bid, wi eption shall constitute approval for purpose o his re ment. 20. NON-EXCLUSIVE CONTRACT: 10% • Award of this bid shall impose no o may develop during the contract pi right to concurrently contract:,A�tN City's best interest. In the caCej" 21. LOBBYING: Lobbying of selection committee �j request for proposals, request for C the bidder/proposer/protestor or a bidder/proposer/protestor, or any person ( organization that is responding to the requ a pending bid protest is strictly prohibite E Fayetteville and shall be prohibited of Fayetteville; provided, ho) contacting the Purchasing Di the bid r a I work of this type, which :ontra City specifically reserves the or.,6 ems such an action to be in the shall apply separately to each item. �itT*of FayeNcon' employees, or elected officials regarding ins, bi rracts, during the pendency of bid protest, by er aft b der's/proposer's/protestor's staff, and agent of the p�y any legal entity affiliated with or representing an o roposal, request for qualification, bid or contract, or has :he upon advertisement or on a date established by the City of er an award is final or the protest is finally resolved by the City ierein shall prohibit a prospective/bidder/proposer from Tddress situations such as clarification and/or questions related to the procurement process. For purp of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 11 of 20 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. uch modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's res Ilen presented in the form of aq ddendum to the original bid documents. 25. INSURANCE REQUIREMENTS: The successful bidder shall provide a Certi e oVsuranie ccordance wit cifications listed in this request for proposal, an additional insured renewal period. prior to commencem t f ny work. h ertificate Insurance shall ain lid durin e contract t4 'the City of Fayetteville as shall be provided at each For single projects exceeding $ , tractor s mit certifi to insurance within 10 days of notice of notice to proceed, after City p � Y Fayetteville, showing that the con the term of the bid. Any work s( same insurance coverage Workers' Compensation, the ContractoNhall employer's liability insurance for the protectio Workers' Compensation: Comprehensive General & Au- io 57 Bodily Injury Liability: N Property Damage Liability I 26. OTHER GENERAL CONDITIONS: cates in rance are to be addressed to the City of rg i LTMFrce which shall be maintained throughout S�qjre the subcontractor similarly to provide the �d Ti work on the project is not protected under !'hall cause each subcontractor to provide, adequate is employees as are not otherwise protected. Statutory Amount $1,00,000 for each accident $500,000 for each accident $500,000 aggregate. a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 12 of 20 b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. E_ The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. If products, components, or services other th t ose scrib in this bid docum t roposed, the bidder must include complete descriptive literatu for each. A r sts for a information must be received within five working day Ild ing the re uest. g n NOTE: Any uncertainties shall be b (479.575.8258) or e-mail (abeilf Fayetteville Purchasing Division the scope of work to be ask questions to enable Any inquiries or requests foWxplanatic to Amanda Beilfuss, City of Fayette\JrE telephone (479.575.8258). No ItftQLi1 part of this request for proposalll Z any, will be provided to all firms wr clarifications, or requests will not be di Any information provided herein is i necessary to properly respo basic information to submit not intended to limit a bids ediately via telephone I of the City of Vd accurate understanding of courage all interested parties to %40%\.S/requirements should be made promptly a is e-mail (abeilfuss@fayetteville-ar.gov) or ations will be given as to the meaning of any tions, and requests, together with answers, if . Names of firms submitting any questions, I after a contract is in place. ndecTto assist the bidder in the preparation of proposals The bid is designed to provide qualified bidders with sufficient it meting minimum specifications and/or test requirements but is or to exclude any relevant or essential data. Bidders irrevocably consent MR any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 13 of 20 I. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of F teville. 27. INVOICING: Quotes shall be prepared using bi -cin V, are not required to be to reflect bid pricing. However, all invoices shall be presente to the Cit hall be fuzed showing bid pricing to arrive at the final total invoice aououe a. City Department artment that ordere marials or*s b. Order Date ` c. Delivery date or the date ervi es d. Name of the City Em t reques d icked up ds, materials, or service e. Bid Number f. Itemized pricing, sh ng calcul io Corr h bid pricing including but not limited to hourly rates and markup ges. 28. PRICING: a. Prices shall include all lab , super 'sib, erials, equipment, transportation, and services necessary to do a superior quali j ` b. Bidder shall state any discoun s to ly. Discounts shall be shown for individual items unless all items have the same per of discounts. c. Any projects in exc r ent threshold for City Council will require additional approval from the Fayettevi e Cit uncil prior to authorization of work. Projects exceeding $50,000 will require a 100% per nce and payment bond after Council approval. Actual cost of performance and payment bond is allowed to be charged to the City at an additional fee. i. The City shall reimburse the actual cost of the 100% performance and payment bond for projects over $50,000 to the awarded contractor. Reimbursement cost shall be equal to actual cost of bonds paid by the contractor. 29. ATTACHMENTS TO BID DOCUMENTS: See technical specifications included with this bid packet. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 14 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid Technical Specifications 1.1 Bidders shall bid and provide pricing on all line items of all sections in the bid form. Failure to bid on all line items shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. 1.2 The City requires the services of a Plumbing Contractor to provide labor, material, materials, and equipment to perform repairs, installations, and any necessary service to various City buildings and projects. 1.3 The City reserves the right to bid or quote any project. This is not an exclusive contract. 1.4 The contractor may be required to do emergency repairs at times other than normal working hours. The contractor shall be available on a twenty-four (24) hour basis for such emergency work. Bidder shall include a response time as part of bid pricing. 1.5 On site emergency response time shall be no more than two (2) hours after notification. Regular response time shall be no more than 48 hours after contact. Bidder shall include mileage and travel time as part of this agreement. The City shall not be responsible for additi a ileage, travel time costs, surchar es, fuel fees, or any other fees added onto invoicing. 1.6 The Cityestimates $50 000 of services for variousAprpjes durinea act term. iif�s listed in the bid g form are estimates only. Past spend reflects ro imately $26 ,768 om 2017 t id -June 2021, breakdown is as follows: * 2017 = approximately $4 00 ` * 2018 = approximatel*$1 * 2019 = approxim 0 * 2020 = approxi , 00 G * 2021(through mi AA: approx' 9,200 O 1.7 The City shall not be obligated to purc e o or less t t estimated quantities listed. The City reserves the right to purchase via an on-ca ending n ac al needs during the contract period. 1.8 Bidders shall furnish evidence that t y hav in the type of work as outlined in the bid specifications and shall include specific experience. A mi f hree (3) references for commercial work within the past three (3) years shall be submitted with e ch b 1.9 Bidder shall have been a licensed#p contractor with the State of Arkansas for a minimum of three (3) years. Current valid contract I i s quired and shall be valid at time of bid. 1.10 The Bidder shall possess the occupational licenses, all professional licenses, and any other authorizations necessary to carry out and perform the work required by the project AT THE TIME OF BID SUBMISSION pursuant to all applicable Federal, State, and Local Laws, Statutes, Ordinances, and rules and regulations of any kind. 1.11 The Contractor shall be responsible for obtaining all required permits; however, fees for City issued permits shall be waived and shall not be included in pricing. 1.12 All work shall be performed in a high quality, workmanship like manner and shall conform to codes enforced by the City Inspection Division. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 15 of 20 1.13 In the event a project is deemed to exceed $50,000, the City department requesting service and the Purchasing department shall be notified immediately. No project exceeding $50,000 shall be performed or started without prior approval from the Fayetteville City Council and a 100%% performance and payment bond. 1.14 Work shall not be started without an executed Purchase Order, signed by the Purchasing Manager/Director or by a project specific approved p-card request (for payment through Visa), showing full approval. 1.15 PRICING: Hourly labor rates and markup percentages bid shall include but is not limited to all labor cost, insurance, mobilization, overhead, profit, travel time, bonding, mileage, etc. Prices quoted shall be firm for the term of the contract. The City shall not be charged any additional fees including but not limited to insurance premiums, mobilization, fuel surcharges, etc. 1.16 BID BOND: Each bid shall be accompanied by a cashier's check from a bank doing business in the State of Arkansas or a corporate bid bond in an amount not less than five (5) percent of the amount bid. This five (5) percent amount shall be based off the total base bid amount submitted. The total base bid amount is the estimated annual expected contract value. In the event a bidder opts to submit a cashier's check for a bid bond, the actual physical cashier's check shall be delivered to the City prior to the deadline. IF BIDDER FAILS TO SUBMIT A VALID CASHIER'S CHECK OR A COMPLETED CORPORATE BID BOND, THE BIDDER'S SUBMITTAL SHALL BE 1.17 REJECTED. Pertaining to the bid table involving markup perce es o aterials. Mark up percent a input as a DECIMAL amount. For example, if a bidder desired to 'd a markup ° this perce d need to be inserted in the bid table as ".10" to calculate 09/*Acrease over the st of the mate 1.18 The Contractor shall employ a compete a tho oughl e d superin apable of handling all phases of each project including an necess assistant lete each ct. When any work under this contract is being performed, the Ci d necessary e e shall be p a the job site. The Superintendent shall represent%,e on ctor in hr b ce and all ti given to him shall be as binding as if given to the Contractor. ":; 1.19 Major and important direction all be co 'rm d in wri ' contractor, other directions shall be so confirmed upon written request of the or. 1.20 The Superintendent shall be in co respo charge of the project for the Contractor and shall not be superseded by any other personnel f the Conga er contract award, awarded Contractor shall submit the name of the proposed Superintendent or tact for the Contractor and shall furnish a telephone number or numbers through which the Sup t ent may be reached 24 hours each day of the contract duration. 1.21 The Contractor shall provide effic e ision for the work, using industry standard, best skill and attention. Contractor shall carefully st y anrnpare all Drawings, Specifications, and other instructions and shall report at once to the Project Mana an error, inconsistency, or omission which may be discovered; but, shall not be held responsible for the existence or discovery. 1.22 The City reserves the right to cancel this contract within thirty (30) days written notice at no penalty to the City. 1.23 Any work orders associated with All City Owned and Leased Buildings shall be under the direction and coordination with Facilities Management. 1.24 Any other work orders associated will be directed through the respective City department or division. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 16 of 20 1.25 Billable hours shall include reasonable drive time to and from Point of Dispatch. Hourly rates shall be inclusive of all fees. No fuel, mileage, surcharge, or additional fees shall be added to any invoice. 1.26 Point of Dispatch shall be defined as the closest office to the City of Fayetteville, located at 113 W. Mountain St., Fayetteville, AR 72701. Point of Dispatch address shall be on the bid form page of submittal. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 17 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid DRAFT Contract — Between City and Contractor This contract executed this day of 2021, between the City of Fayetteville, Arkansas, and . In consideration of the mutual covenants contained herein, the parties agree as follows: 1. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 21-72 as stated in bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 21-72, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay based on their bid proposal in an amount not to exceed amounts, hourly rates, and markup rates presented in bid submittal by Payments will be made after approval and accepta of work and submission of invoice. Payments will be made approximately 30 days after acceptanc it mi ed detailed invoice. C 3. The Contract documents which comprise th contract e n the olrFayetteville and consist of this Contr ald the follo ing cuments �ereto, and made a part hereof: A. Bid form identified as I *tatio to Bid 2 -7`ith the ifi tions and conditions typed thereon. � G B. bid pr O C. The Notice to Prospective Bi de the Bi ab ation. 4. These Contract documents co stitu e ire agreement between the City of Fayetteville and may be m ie only by a duly executed written instrument signed by the City of Fayetteville and 5. ♦ s gn its duties under the terms of this agreement. 6. to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 18 of 20 not protected under Worker's Compensation Insurance, shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Workmen's Compensation Comprehensive General & Automobile Insurance Bodily Injury Liability Property Damage Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. $1,000,000 aggregate. 8. shall furnish proof of licensure as required by all local and state agencies 9. This contract may be terminated by the City of Fayetteville or with 30 calendar days written notice. 10. This contract shall be effective from one year t e d of si ed contract. The s ves the right to automatically renew the contract for four (4) a itional one r terms. shall be automatic unless either c he4eity notifies the her of its i o erminate the contract at the end of the contract p a. Individual projects excee Co cil requir thold wil ui additional approval from the Fayetteville City C+ou il. 11. Freedom of Information y of Fay ontracts uments prepared while performing city contractual work are su ect to the ka sas Fr formation Act. If a Freedom of Information Act request is present e to ity of ett ille, the contractor will do everything possible to provide the docum rompt d tim manner as prescribed in the Arkansas Freedom of Information Act (A. 2-19-141 ).Only legally authorized photo coping costs pursuant to the FOIA may be ass e sed f is Hance. 12. Changes in scope or price: Changet mo ications, or amendments in scope, price or fees to this contract shall not be allowed wi rior formal contract amendment approved by the Mayor and the Fayetteville City Council ' e f the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdic resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. 14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 19 of 20 WITNESS OUR HANDS THIS DAY OF .2021. CONTRACTOR NAME CITY OF FAYETTEVILLE, ARKANSAS Signature Printed Contractor Name & Title LIONELD JORDAN, Mayor ATTEST (Signature) ATTEST: (Signature) Company Secretary (Printed Name) Kara Paxton, City Clerk Business Address City, State & Zip Code Date Signed: City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 20 of 20 I. TT CITY OF FAYETTEVILLE t ■ t3> a City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8258 TDD (Telecommunication Device for the Deaf): 479.521.1316 Bid 21-72, Construction — On -Call Plumbing Services Rebid DEADLINE: Tuesday, September 21, 2021 before 3:00 PM, Local Time PRE -SUBMITTAL MEETING: Tuesday, September 14, 2021 at 2:00 PM, via Zoom ACCEPTABLE DELIVERY METHODS: (1) City's electronic bidding platform OR (2) sealed and delivered directly to the City of Fayetteville as instructed in the advertisement PURCHASING AGENT: Amanda Beilfuss, abeilfuss@fayetteville-ar.gov DATE OF ISSUE & ADVERTISEMENT: Sunday, 09/05/2021 and 09/12/2021 No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's third - party electronic bidding platform, Bonfire, or (2) delivering in person via sealed envelope to the City of Fayetteville Purchasing Division. Submitting through the City's electronic bidding platform is strongly encouraged. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: Comfort Systems USA (Arkansas), Inc. Contact Person: Barbara Eggleston Title E-Mail: barbara@comfortar.com Business Address: 116 Commerical Avenue City: Lowell Signature: City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 1 of 20 State: AR Service Vice President Phone: 501-835-2859 Zip: 72745 Date: September 20, 2021 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 21-72, Construction — On -Call Plumbing Services Rebid The City of Fayetteville, AR is accepting sealed bids from properly licensed plumbing contractors for providing plumbing services on an as -needed basis for a one (1) year term with the option to automatically renew for four (4) additional one (1) year terms. A non -mandatory pre -submittal meeting will be held Tuesday, September 14, 2021 at 2:00 PM virtually via Zoom. The pre - submittal meeting will be held to offer guidance to any interested party needing assistance with submitting a bid in the City's online bidding platform. Questions pertaining to bid submittal process will be answered as well as any other general inquiries. Information regarding the pre -submittal meeting is available on the project page on the City's electronic bidding platform. All interested parties are strongly encouraged to attend. Bidding documents, plans, plan holders, and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.favetteville-ar.gov/bids. All bids shall be received by Tuesday, September 21, 2021 before 3:00 PM, local time utilizing the electronic bidding software, or by submitting a sealed bid at the address below. All bids shall be received prior to the bid deadline. Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the deadline at City Hall and livestreamed at https://www.youtube.com/user/citvoffavetteviIlear. Late or misdirected bids shall not be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or failure of bidder's technical equipment. City of Fayetteville Purchasing Division — Room 306 113 West Mountain Street Fayetteville, AR 72701 Each bid shall be accompanied by a cashier's check from a bank doing business in the State of Arkansas or a corporate bid bond in an amount not less than five (5) percent of the amount bid. This five (5) percent amount shall be based off the total base bid amount submitted. The total base bid amount is the estimated annual expected contract value. In the event a bidder opts to submit a cashier's check for a bid bond, the actual physical cashier's check shall be delivered to the City prior to the deadline. A one hundred percent (100%) performance and payment bond is required for individual projects exceeding $50,000. A State of Arkansas Contractor's License is required for all bidders and license shall be valid at the time of bid deadline. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. The City of Fayetteville reserves the right to waive irregularities, reject bids, and postpone the award of any Contract for a period which shall not exceed beyond ninety (90) days from the bid opening date. City of Fayetteville By: Amanda Beilfuss City Purchasing Agent P: 479.575.8258 Email: abeilfuss@fayetteville-ar.gov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 09.05.21 & 09.12.21 This publication was paid for by the Purchasing Division of the City of Fayetteville, Arkansas. Amount paid: $XXX.XX. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 2 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid Bid Form Refer to the City's electronic bidding platform to submit bid pricing electronically. Contact the City Purchasing Division to submit a physical sealed bid. Bidders shall bid and provide pricing on all line items of all sections in both bid tables. BOTH BID TABLES SHALL BE COMPLETED. Failure to bid on all line items in both bid tables shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. The City will use the total of both bid tables for each bidder to help determine the lowest responsive responsible bidder. Bidders shall complete this bid form in its entirety AND accompany any descriptive literature on the products being bid. The City reserves the right to award this bid based on the City's best interest. PRICING: Hourly labor rates and markup percentages bid shall include but is not limited to all labor cost, insurance mobilization overhead profit travel time, bonding, mileage, etc. Prices quoted shall be firm for the term of the contract. The City shall not be charged any additional fees including but not limited to insurance premiums, mobilization, fuel surcharges, etc. BID BOND: Each bid shall be accompanied by a cashier's check from a bank doing business in the State of Arkansas or a corporate bid bond in an amount not less than five (5) percent of the amount bid. This five (5) percent amount shall be based off the total base bid amount submitted. The total base bid amount is the estimated annual expected contract value. In the event a bidder opts to submit a cashier's check for a bid bond, the actual physical cashier's check shall be delivered to the City prior to the deadline. IF BIDDER FAILS TO SUBMIT A VALID CASHIER'S CHECK OR A COMPLETED CORPORATE BID BOND, THE BIDDER'S SUBMITTAL SHALL BE REJECTED. *Pertaining to the bid table involving markup percentages on materials: Markup percentage shall be input as a DECIMAL amount. For example, if a bidder desired to bid a markup of 10%, this percentage would need to be inserted in the bid table as ".10" to calculate a 10°l increase over the cost of the material. THIS BID FORM CONTINUES ON THE NEXT PAGE. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 3 of 20 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 5. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. 6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. X 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain): 8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 4 of 20 Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: Comfort Systems USA (Arkansas), Inc. Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name Comfort Systems USA (Arkansas), Inc. *BUSINESS ADDRESS: P.O. Box 16620 *CITY: Little Rock *STATE: AR *ZIP: *PHONE: 501-835-2859 FAX: 501-835-2404 *E-MAIL: barbara@comfortar.com *BY: (PRINTED NAME) Barbara *AUTHORIZED SIGNATURE: _ 0 *TITLE: Service Vice President DUNS NUMBER: 096677471 *TAX ID NUMBER: 74-2885035 Acknowledge Addendums: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: eston CAGE NUMBER: OGCA5 Acknowledged by: Acknowledged by: Acknowledged by: Acknowledged by: ALL BIDDERS SHALL READ THE "TECHNICAL SPECIFICATIONS" SECTION WITH BID. BY SIGNING THIS BID FORM, BIDDER ACKNOWLEDGES THE "TECHNICAL SPECIFICATIONS" SECTION IN ITS ENTIRETY City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 5 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid References The following information is required from all Bidders so all bids may be reviewed and properly evaluated. COMPANY NAME: Comfort Systems USA (Arkansas), Inc. BUSINESS ADDRESS: 116 Commerical Avenue Lowell, AR 72745 NUMBER OF YEARS IN BUSINESS: 38 TOTAL NUMBER OF CURRENT EMPLOYEES: 174 HOW LONG IN PRESENT LOCATION: 15 FULLTIME 1 PARTTIME NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT: 5 FULL TIME 0 PART TIME PLEASE LIST FOUR (4) LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED SIMILAR CONTRACT SERVICES FOR WITHIN THE PAST FIVE (5) YEARS (All fields must be completed). Contractors shall have valid experience. 1. OurPharma, LLC 2. Zeta Tau Alpha COMPANY NAME COMPANY NAME Fayetteville, AR 72701 Fayetteville, AR 72701 CITY, STATE, ZIP Kevin Williams CONTACT PERSON 479-422-2117 TELEPHONE On going maintenance DATE COMPLETED kwilliams@ourpharma.net E-MAIL ADDRESS 3, Arkansas Arts Academy COMPANY NAME Rogers, AR 72756 CITY, STATE, ZIP Neal Harral CONTACT PERSON 479-936-6481 TELEPHONE on going maintenance and service DATE COMPLETED nharral@artskl2.org E-MAIL ADDRESS City of Fayetteville, AR Bid 21-72, Construction —On-Call Plumbing Services Rebid Page 6 of 20 CITY, STATE, ZIP Laurie Blair CONTACT PERSON 834-670-0242 TELEPHONE on going services 17_% 11104I9lAla IisINC zetamomnwa@gmail.com E-MAIL ADDRESS 4. AT&T COMPANY NAME Benton AR CITY, STATE, ZIP Brett Barry CONTACT PERSON 501-538-5972 TELEPHONE on going services DATE COMPLETED Cb4375@att.com E-MAIL ADDRESS City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. C. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701 or submitted electronically on the City's online bidding platform. The name, address of the firm and Bid, RFP, or RFQ number shall be on the outside of the packaging as well as on any packages enclosed in shipping containers or boxes for physical packaging submitted. d. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic bidding platform at www.favetteville-ar.gov/bids. e. The City will not be responsible for misdirected bids. Bidder should call the Purchasing Office at 479.575.8258 to ensure correct receipt of bidding documents prior to opening time and date listed on the bid form. f. Bidders shall have experience in providing products and/or services of the same or similar nature. Failure to provide materials bid will subject bidder to disqualification for the remainder of the calendar year. Failure to deliver poor or inadequate services, on a consistent basis or more than three (3) times within a six-month period will subject bidder to disqualification for the remainder of the contract term. g. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non-negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. h. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City intends to award this bid in its entirety. Final signed agreement shall be effective from one year of the date of signed contract. The City reserves the right to extend the contract by mutual agreement for a period of four (4) additional, one (1) year periods automatically unless either the Contractor or the City notifies the other of its intent to terminate the contract at the end of the contract period. k. Bid pricing shall remain firm for five years. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 7 of 20 the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City". All bidders shall promptly notify Amanda Beilfuss, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITH DRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 8 of 20 8. LATE PROPOSAL OR MODIFICATIONS: Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8258 to ensure receipt of submittal documents prior to opening time and date listed. 9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS: The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES: Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The bidder, by affixing his or her signature to this submittal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. RIGHT TO AUDIT, FOIA, AND JURISDICITON: a. The City of Fayetteville reserves the privilege of auditing a bidder's records as such records that relate to purchases between the City and said bidder. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 9 of 20 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICY FOR RECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice accepted. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice. 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 10 of 20 c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the bidder for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item. 21. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 11 of 20 22. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES: The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually, at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. INSURANCE REQUIREMENTS: The successful bidder shall provide a Certificate of Insurance in accordance with specifications listed in this request for proposal, prior to commencement of any work. Such certificate shall list the City of Fayetteville as an additional insured. Insurance shall remain valid during each contract term and shall be provided at each renewal period. For single projects exceeding $20,000 contractor shall submit certificates of insurance within 10 days of notice of notice to proceed, after City Council approval. Certificates of insurance are to be addressed to the City of Fayetteville, showing that the contractor carries the following insurance which shall be maintained throughout the term of the bid. Any work sublet; the contractor shall require the subcontractor similarly to provide the same insurance coverage. In case any employee engaged in work on the project is not protected under Workers' Compensation, the Contractor shall provide, and shall cause each subcontractor to provide, adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workers' Compensation: Comprehensive General & Automotive Liability Bodily Injury Liability: Property Damage Liability: 26. OTHER GENERAL CONDITIONS: Statutory Amount $1,00,000 for each accident $500,000 for each accident $500,000 aggregate. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 12 of 20 b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales taxsholl not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. h. NOTE: Any uncertainties shall be brought to the attention to Amanda Beilfuss immediately via telephone (479.575.8258) or e-mail (abeilfuss@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Amanda Beilfuss, City of Fayetteville, Purchasing Agent via e-mail (abeilfuss@fayetteville-ar.gov) or telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified bidders with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 13 of 20 The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 27. INVOICING: Quotes shall be prepared using bid pricing and are not required to be itemized to reflect bid pricing. However, all invoices shall be presented to the City, and shall be fully itemized showing bid pricing to arrive at the final total invoice amount: a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number f. Itemized pricing, showing calculations to correspond with bid pricing including but not limited to hourly rates and markup percentages. 28. PRICING: a. Prices shall include all labor, supervision, materials, equipment, transportation, and services necessary to do a superior quality job. b. Bidder shall state any discounts to apply. Discounts shall be shown for individual items unless all items have the same percentage of discounts. Any projects in excess of procurement threshold for City Council will require additional approval from the Fayetteville City Council prior to authorization of work. Projects exceeding $50,000 will require a 100% performance and payment bond after Council approval. Actual cost of performance and payment bond is allowed to be charged to the City at an additional fee. The City shall reimburse the actual cost of the 100% performance and payment bond for projects over $50,000 to the awarded contractor. Reimbursement cost shall be equal to actual cost of bonds paid by the contractor. 29. ATTACHMENTS TO BID DOCUMENTS: See technical specifications included with this bid packet. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 14 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid Technical Specifications 1.1 Bidders shall bid and provide pricing on all line items of all sections in the bid form. Failure to bid on all line items shall result in rejection of bid. The City intends to award this bid to the lowest responsive responsible bidder. 1.2 The City requires the services of a Plumbing Contractor to provide labor, material, materials, and equipment to perform repairs, installations, and any necessary service to various City buildings and projects. 1.3 The City reserves the right to bid or quote any project. This is not an exclusive contract. 1.4 The contractor may be required to do emergency repairs at times other than normal working hours. The contractor shall be available on a twenty-four (24) hour basis for such emergency work. Bidder shall include a response time as part of bid pricing. 1.5 On site emergency response time shall be no more than two (2) hours after notification. Regular response time shall be no more than 48 hours after contact. Bidder shall include mileage and travel time as part of this agreement. The City shall not be responsible for additional mileage, travel time costs, surcharges, fuel fees, or any other fees added onto invoicing. 1.6 The City estimates $50,000 of services for various projects during each contract term. Quantities listed in the bid form are estimates only. Past spend reflects approximately $266,768 from 2017 through mid -June 2021, breakdown is as follows: * 2017 = approximately $42,400 * 2018 = approximately $168,000 * 2019 = approximately $146,200 * 2020 = approximately $38,800 * 2021(through mid -June): approximately $39,200 1.7 The City shall not be obligated to purchase more or less than the estimated quantities listed. The City reserves the right to purchase via an on -call basis depending upon actual needs during the contract period. 1.8 Bidders shall furnish evidence that they have experience in the type of work as outlined in the bid specifications and shall include specific experience. A minimum of three (3) references for commercial work within the past three (3) years shall be submitted with each bid. 1.9 Bidder shall have been a licensed plumbing contractor with the State of Arkansas for a minimum of three (3) years. Current valid contractor's license is required and shall be valid at time of bid. 1.10 The Bidder shall possess the correct occupational licenses, all professional licenses, and any other authorizations necessary to carry out and perform the work required by the project AT THE TIME OF BID SUBMISSION pursuant to all applicable Federal, State, and Local Laws, Statutes, Ordinances, and rules and regulations of any kind. 1.11 The Contractor shall be responsible for obtaining all required permits; however, fees for City issued permits shall be waived and shall not be included in pricing. 1.12 All work shall be performed in a high quality, workmanship like manner and shall conform to codes enforced by the City Inspection Division. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 15 of 20 1.13 In the event a project is deemed to exceed $50,000, the City department requesting service and the Purchasing department shall be notified immediately. No project exceeding $50,000 shall be performed or started without prior approval from the Fayetteville City Council and a 100% performance and payment bond. 1.14 Work shall not be started without an executed Purchase Order, signed by the Purchasing Manager/Director or by a project specific approved p-card request (for payment through Visa), showing full approval. 1.15 PRICING: Hourly labor rates and markup percentages bid shall include but is not limited to all labor cost, insurance, mobilization, overhead, profit, travel time, bonding, mileage, etc. Prices quoted shall be firm for the term of the contract. The City shall not be charged any additional fees including but not limited to insurance premiums, mobilization, fuel surcharges, etc. 1.16 BID BOND: Each bid shall be accompanied by a cashier's check from a bank doing business in the State of Arkansas or a corporate bid bond in an amount not less than five (5) percent of the amount bid. This five (5) percent amount shall be based off the total base bid amount submitted. The total base bid amount is the estimated annual expected contract value. In the event a bidder opts to submit a cashier's check for a bid bond, the actual physical cashier's check shall be delivered to the City prior to the deadline. IF BIDDER FAILS TO SUBMIT A VALID CASHIER'S CHECK OR A COMPLETED CORPORATE BID BOND, THE BIDDER'S SUBMITTAL SHALL BE REJECTED. 1.17 Pertaining to the bid table involving markup percentages on materials. Mark up percentage shall be input as a DECIMAL amount. For example, if a bidder desired to bid a markup of 10%, this percentage would need to be inserted in the bid table as ".10" to calculate a 10% increase over the cost of the material. 1.18 The Contractor shall employ a competent and thoroughly experienced superintendent capable of handling all phases of each project including any necessary assistants to complete each project. When any work under this contract is being performed, the City and necessary employees shall be present at the job site. The Superintendent shall represent the Contractor in his absence and all directions given to him shall be as binding as if given to the Contractor. 1.19 Major and important directions shall be confirmed in writing to the Contractor, other directions shall be so confirmed upon written request of the Contractor. 1.20 The Superintendent shall be in complete and responsible charge of the project for the Contractor and shall not be superseded by any other personnel of the Contractor. After contract award, awarded Contractor shall submit the name of the proposed Superintendent or primary contact for the Contractor and shall furnish a telephone number or numbers through which the Superintendent may be reached 24 hours each day of the contract duration. 1.21 The Contractor shall provide efficient supervision for the work, using industry standard, best skill and attention. Contractor shall carefully study and compare all Drawings, Specifications, and other instructions and shall report at once to the Project Manager any error, inconsistency, or omission which may be discovered; but, shall not be held responsible for the existence or discovery. 1.22 The City reserves the right to cancel this contract within thirty (30) days written notice at no penalty to the City. 1.23 Any work orders associated with All City Owned and Leased Buildings shall be under the direction and coordination with Facilities Management. 1.24 Any other work orders associated will be directed through the respective City department or division. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 16 of 20 1.25 Billable hours shall include reasonable drive time to and from Point of Dispatch. Hourly rates shall be inclusive of all fees. No fuel, mileage, surcharge, or additional fees shall be added to any invoice. 1.26 Point of Dispatch shall be defined as the closest office to the City of Fayetteville, located at 113 W. Mountain St., Fayetteville, AR 72701. Point of Dispatch address shall be on the bid form page of submittal. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 17 of 20 City of Fayetteville Bid 21-72, Construction — On -Call Plumbing Services Rebid DRAFT Contract — Between City and Contractor This contract executed this day of 2021, between the City of Fayetteville, Arkansas, and . In consideration of the mutual covenants contained herein, the parties agree as follows: 1. at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 21-72 as stated in bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 21-72, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay based on their bid proposal in an amount not to exceed amounts, hourly rates, and markup rates presented in bid submittal by Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after acceptance of itemized detailed invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 21-72 with the specifications and conditions typed thereon. B. bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and may be modified only by a duly executed written instrument signed by the 5 0 City of Fayetteville and shall not assign its duties under the terms of this agreement. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet; the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 18 of 20 not protected under Worker's Compensation Insurance, shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. The premiums for all insurance and the bond required herein shall be paid by Workmen's Compensation Statutory Amount Comprehensive General & Automobile Insurance Bodily Injury Liability $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. shall furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or with 30 calendar days written notice. 10. This contract shall be effective from one year of the date of signed contract. The City reserves the right to automatically renew the contract for four (4) additional one (1) year terms. Renewals shall be automatic unless either or the City notifies the other of its intent to terminate the contract at the end of the contract period. a. Individual projects exceeding Council required threshold will require additional approval from the Fayetteville City Council. 11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 12. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the Fayetteville City Council in advance of the change in scope, cost or fees. 13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with Arkansas law applying to the case. 14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute. 15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted invoice. City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 19 of 20 WITNESS OUR HANDS THIS DAY OF , 2021. CONTRACTOR NAME CITY OF FAYETTEVILLE, ARKANSAS By: By: Signature LIONELD JORDAN, Mayor Printed Contractor Name & Title ATTEST (Signature) Company Secretary (Printed Name) Business Address City, State & Zip Code Date Signed: City of Fayetteville, AR Bid 21-72, Construction — On -Call Plumbing Services Rebid Page 20 of 20 ATTEST: (Signature) Kara Paxton, City Clerk Date Signed: BID BOND EXECUTED IN TRIPLICATE --- 3--- Document A310 TM-2010 Conforms with The American Institute ofArchitects AIA Document 310 Bid Bond CONTRACTOR. SURETY: Wame. legal awas and a&rem) (Nerivlegal 0aw and P—rP1117IM4 ('01(sitir-TV Fidelity and Deposit Company of Maryiand Comfort Systems USA (Arkansas) Inc, 1299 Zurich Way, 5th Floor Thir doctumnt has Important PO BOX 16620 Schaumburg IL 60196-1056 legal cons4queric*s. Consultation Little RocK AR 72231 Mailing Address for Notices %vith an attorney is encoutaged With respect to HS complation or OWNER, modification, (Ninny. legalstatus andaddh=1 City` of Fayetteville 113 West Mountain Street Fayetteville AR BOND AMOUNT: 51% 72701 Five Percent of Amount Bid PROJECT: (Nanx, hxvilon or addh= amfler0w number. irmol BID 21-36 CONSTRUCTION- ON -CALL HVAC SERVICES Any singular raftrance to Contractor, $ureity, Owner or other party shall be conskJored pturril Ymcfe applicable, The Contractor and Surety are bound to the 0%viter in the amount set forth abovv. for the payroant of which the Contractor and surcly bind thomsclve_-, their heirs, osocutors. administrators, successors wid assil;tis, jointly and severalty, as provided hercia. Thecouditions of this Bond arc such that if the Owner 4cocNs the bid of the Contractor within the time spetificcl in the bid documents, or within such little period an may be agreed to by ilia 0vncr and Contractor, and the Contractor eidizr (1) cutors into a contract with the Oumer ist accordance with tins terms of such bid, mid }lit es such bond or bonds as may be specified in die bidding or Contract Docurtictits, with a sumty admitted in the jurisdiction of the Project and othemise acceptable to the 0%rcr, for the faithful performance of such Contract and for the prompt payment of labor and inaicriat furnished in the prosecution thereof'. or (2) pays to the 0,over the dilTcrencc not to oxcced the atnount of this boad, be wcen the amount specified in said bid and such larger aniount for %vitich ilia Goner way in good faith contract witli another ptuty to peribmi ilia work covered by said bid, than thiia obliSation shall be null and void; otlicnyiso to retuain in NII 1i)rc* avid c1lect. The Stvaky hereby %vuNvi tiny notice of an ugretment lutsNom dw Owner and Ctmiractor it) extend the firne in which the Chvner may accept the bid, wait-at4notioa by the Suroty shall not apply to any extemlion execctling sixty (60) days in the aIigreptt: heyund the (inij , al*biJ%.%;pccili#d in tha biddtxumont� and ilia O%vnzr and Contractorslull obtain the SuretVs comelil for an XV vxty (60) days. �4-1 If this Pond is issued in connelotion adth a subcontractoes bid to a Contractor, the term Contractor in this Bond shall t OJA"Avp 0 Subcontractor and the term O,,Arner shall b-- doemod to be Contractor, o 6. 0 3 , - : -- When this fiord has been rurni4hed to cornigy with a adatutory or oflicr Ito requiremert in "It location or the Pmj 4�,li P V it) I Z z this Rand cAmilicting tNilh.said -Autulary tit I;pI requininivolAull be deented deleted hirntfrorn od pnivisionx contsq!)i S, I Cn Autuuiry tit tKiltr legal requirement shull be deoned incor;ioratcd herein. Whrn %o rumiAnd, ilia intentis that this 0WAililt be co as a statutor y bond and not as a c4mimon law bond. Sil;acd and =Icd this 7th day of July, 2021, SAS "'NjelNl , Itill, Comfort Systems USA (Arkansas) Inc By: M*) TadKHanki7, President Fidelity and Deposit Company of Maryland intle) Kathleen M QrisuanO A"0r7"_7,n_FW_tF_-7_ S-00541AS W10 CORPORATE ACKNOWLEDGMENT Form 152 State of Arkansas County of Pulaski On this 9th day of July , 2021 before me personally came Tad Hankins, President , to me known, who, being by me duly sworn, did depose and say that he/she resides in Little Rock, AR that he/she is the President of the Comfort Systems USA (Arkansas), Inc. the corporation described in and which executed the above instrument; that he/she knows that seal of said corporation; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said corporation, and that he/she signed his/her name thereto by like order. ENOTARY DA S. BARNES (SEAL) ASKI COUNTY UBLIC -- ARKANSA 2026n Expires June 12,sion No. 1234923" CORPORNTE ACKIN0ANTEDGIVIE NT State of New Jersey County of Monmouth On this day of--,, 2021 before nee personally came Kathleen M. Cristiano , to me, known, Nvho, being by me duly sworn, did depose and sad- that helshe resides in Westfield, NJ the corporation described in and which executed the above instrument; that he/she /mows that seal of sadd corporation; that the seal affixed to said instrument is such corporate seal.; that it -was so affixed by order of the Board of Directors of said corporation, and that helshe signed hislner name tnereto by line order. (S 4.L) - DZ14�'W S C6_�P_� W:,xeemFADRIAWNE UBLIC OF NEB JEW sion Expire 011y2W DocuSign Envelope ID: 25267642-AE1F-41D6-A122-FF1EBCBZCB63 THE FIDELITY AND DEPOSIT COMPANY OF MARYLAND 1299 Zurich Way Schautnburg,IL 60196 Statement of Financial Condition As Of December 31, 2020 ASSETS Bonds............................................................................................................................................... S 262,624,334 .. Stocks.................................................................. ............. ............................................................ 19,715,392 C.asb and Shot t-Term Ttivestments................................................................................................. 3,219,781 ReinsuranceRecoverable................................................................................................................. 17,293,466 -Federal Income Tat: Recoverable..................................................................................................... 114,253 Other Accounts Receivable........................................................................................................... 29,083,530 ToTALADty m ED AssETs....................................................................................................... $ 332,050,756 LIABILI-riES, SURPLUS AND OTHER FUNDS Reserve for Taxes and Expenses ...... ......................................................................................... S 539,588 Ceded Reinsurance Premiums Payable............................................................................................ 43,847,005 Remittances and Items Unallocated ................................... ......»»................................................. 0 Payable to parents. subs and affiliates......................................................................................... 0 Securities Lending Collateral Liability., ....................................... .................................. ................ 0 ToTALLiARurrtEs........................................................................., ............................... S 44,413,593 Capital Stock, Paid Up .................................................................................. S 5,000,000 S11113lus................................................................................................................. 282,637,163 5uiplus as regards Policyholders...................................................................................................... 287,637,163 ToTA1,.............................................................................................. .........................................$ 332,050,756 Securities carried at 5165,065,329 in the above statement are deposited with valious states as required by lave. Securities carried on the basis prescribed by the National Association of Insurance Commissioners. On the basis of market quotations for all bonds and stocks owned, the Company`s total admitted assets at December 31, 2020 would be $346,439,970 and surplus as regards policyholders $302,026,377, 1, LAURA J. LAZARCZYK, Corporate Secretary of the FIDELITY AND DEPosrr COMPANY OF MARYLAND, do hereby certify that the foregoing statement is a correct exhibit of the assets and liabilities of the said Company on the 31stday of December, 2020. �Docusloned by; I WAM 3. to War L Corporate Secretory State of itiinois City of Schaumburg Subscribed and sivont to, Warrme, a Notary Public of the Stair ofniinois, in the City of Schaumburg, this 15"` day of March, 2021. RYAN HORGAN Offlctat Seat Notary Public - State of Iltinois Arotm7�PuhGc My Commission Expires Dec 10, 2024 ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Illinois, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Illinois (herein collectively called the "Companies"), by Robert D. Murray, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint Kathleen M. CRISTIANO, Joseph DOBKOWSKI, JR., Adrianne SCALERA and John Dougherty HUNTER, all of Westfield, New Jersey, EACH, its true and lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for, and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents, shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMERICAN INSURANCE COMPANY at its office in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By -Laws of said Companies and is now in force. IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 13th day of January, A.D. 2020. jF �f *'.N MISfJwg''�{,��•,4 ��'p 9Clpj�n 8RAL IAA By: Robert D. Murray Vice President By: Dawn E. Brown Secretary State of Maryland County of Baltimore ATTEST: ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND On this 13th day of January, A.D. 2020, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualified, RobertD. Murray, Vice President and Dawn E. Brown, Secretary of the Companies, to me personally known to be the individuals and officers described in and who executed the preceding instrument, and acknowledged the execution of same, and being by me duly sworn, deposeth and saith, that he/she is the said officer of the Company aforesaid, and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. Constance A. Dunn, Notary Public -' <<. My Commission Expires: July 9,2023 EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V, Section 8, Attomevs-in-Fact. The Chief Executive Officer, the President, or any Executive Vice President or Vice President may, by written instrument under the attested corporate seal, appoint attomeys-in-fact with authority to execute bonds, policies, recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such attorney -in -fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE I, the undersigned, Secretary of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of the By - Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998. RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney ... Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the I Oth day of May,1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seals of the said Companies, this 7ffi day of •JuY 12021, a 4►H 1N6�.,• �k�YL, i ¢ ��'l'�' _ SISAL 0-, By: Brian M. Hodges Vice President TO REPORT A CLAIM WITH REGARD TO A SURETY BOND, PLEASE SUBMIT A COMPLETE DESCRIPTION OF THE CLAIM INCLUDING THE PRINCIPAL ON THE BOND, THE BOND NUMBER, AND YOUR CONTACT INFORMATION TO: Zurich Surety Claims 1299 Zurich Way Schaumburg, IL 60196-1056 www.roortsfclaimsCa,zurichna.com 800-626-4577 Responses Success: All data is valid! Numeric Estimated Hours 16— Description Per Year Price/Hour Estimated Cost Hours (Estimated Annual) Success: All values provided #1-1 Journeyman Plumber - Straight/Regular Time 100 $ 87.50 $ 8,750.00 Success: All values provided #1-2 Journeyman Plumber - Nights and Weekends 25 $ 131.25 $ 3,281.25 Success: All values provided #1-3 Journeyman Plumber - Holiday 10 $ 175.00 $ 1,750.00 Success: All values provided #1-4 Apprentice Plumber - Straight/Regular Time 100 $ 64.00 $ 6,400.00 Success: All values provided #1-5 Apprentice Plumber - Nights and Weekends 25 $ 96.00 $ 2,400.00 Success: All values provided #1-6 Apprentice Plumber - Holidays 10 $ 128.00 $ 1,280.00 Success: All values provided #1-7 Plumber's Helper - Straight/Regular Time 100 $ 50.00 $ 5,000.00 Success: All values provided #1-8 Plumber's Helper - Nights and Weekends 25 $ 75.00 $1,875.00 Success: All values provided #1-9 Plumber's Helper - Holidays 10 $ 100.00 $ 1,000.00 Success: All values provided #1-10 Foreman/Supervisor - Straight/Regular Time 100 $ 87.50 $ 8,750.00 Success: All values provided #1-11 Foreman/Supervisor - Nights and Weekends 25 $ 131.25 $ 3,281.25 Success: All values provided #1-12 Foreman/Supervisor - Holidays 10 $ 175.00 $ 1,750.00 Success: All values provided #1-13 General Laborer - Straight/Regular Time 100 $ 40.00 $ 4,000.00 Success: All values provided #1-14 General Laborer - Nights and Weekends 25 $ 60.00 $ 1,500.00 Success: All values provided #1-15 General Laborer - Holiday 10 $ 80.00 $ 800.00 Responses Success: All data is valid! Estimated Percent Markup (INPUT AS Estimated Cost Status # Description Quantity DECIMAL Materials (Estimated Annual) Success: All values provided #1-1 Material (Markup %) - Mark up percentage shall be input as a DECIMAL amount (For example, a 20000 0.25 $ 25,000.00 10% markup would need to be input as ".10"). Back W Pmjetl Bid 21-72, Construction — On -Call Plumbing Services Rebid - Proposal Data S6oushma 13 Search Supplier Ad Contractors AR Secretary of 5ta@ Pursuant Arkansas Code Appeal §25 1 510, Me Contractor agrees and causes that May do not License Filing R country Loymft usual and sell not boycott Israel during ary man In which they are entering lMq or while In contract, worth any public entry as defined In §M I an.9 M my brae daring compact Me connector decides to boycott Israel, ire contractor must rotor the comment public enter In wnfina. Combo Systems B SA pheasant, Inc 0884,4604R 811120486 Yee Scorecard Open.. Appendix C OVACITW R7F �1YETTEV1LLE A■KANSAS BID TABULATION BID 21-72, CONSTRUCTION - ON -CALL PLUMBING SERVICES REBID Comfort Systems USA (Arkansas), Inc. Total cost $ 51,817.50 Estimated Items Hours Per Price/Hour I EstimatedCost non Plumber- Nights and Weekends man Plumber Holiday ice Plumber - Straight/Regular Time ice Plumber- Nights and Weekends ice Plumber Holidays 's Helper - Straight/Regular Time "s Helper- Nights and Weekends 's Helper -Holidays r/Supervisor-Straight/Regular Time t/Supervisor-Nightsand Weekends t/Supervisor- Holidays Laborer-Straight/Regular Time Laborer- Nights and Weekends Laborer- Holiday 25 10 100 25 SO 100 25 10 300 25 10 100 25 10 $ 131.25 $ 175.00 $ 64.00 $ 96.00 $ 128.00 $ 50.00 $ 75.00 $ 100.00 $ 87.50 $ 131.25 $ 175.00 $ 40.00 $ 60.00 $ 80.00 $ 3,281.25 $ 1,750.00 $ 6,400.00 $ 2,400.00 $ 1,280.00 $ 5,000.00 $ 1,875.03 $ 1,000.00 $ 8,750.00 $ $ $ g4,OOO.00 $ $ 800.00 Comfort Systems USA (Arkansas), Inc. Total Cost $ 25,000.00 Estimated Percent Markup Estimated # Items (INPUT AS DECIMAL Quantity AMOUNT) Cost (Markup %) - Mark up percentage shall be input as e DECIMAL amount (For example, a 10% F2000Material #1-1 markup would need to be input as ".10"i. 0 11 0.25 $ 25,000.00 Comfort Systems USA (Arkansas), Inc. Total Base Bid I $ 76,817.50 'NOTICE: Final Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. CITY OF FAYETTEVILLE + ARRAMBAS Bid 21-72, Construction — On -Call Plumbing Services Rebid Project Overview Project Details Project Name Bid 21-72, Construction — On -Call Plumbing Services Rebid Project Owner Amanda Beilfuss Project Type ITB Department Purchasing The City of Fayetteville is accepting bids from properly licensed plumbing contractors for providing plumbing services on an as -needed basis for a Project Description one (1) year term with the option to renew for four (4) additional one (1) year terms. Questions should be addressed to Amanda Beilfuss, Purchasing Agent at abeilfuss@fayetteville-ar.gov or by calling (479) 575- 8258. Open Date Sep 05, 2021 12:00 AM CDT Close Date Sep 21, 2021 3:00 PM CDT Highest Scoring Supplier Score Comfort Systems USA (Arkansas), Inc. 100 pts CITY OF FAYETTEVILLE ARKAN ARKAKBAS Seal status Requested Information Unsealed on Unsealed by Required Bid Form Sep 21, 2021 3:01 PM CDT Jonathan Smith Bid Bond Sep 21, 2021 3:01 PM CDT Jonathan Smith AR Secretary of State Filing # Sep 21, 2021 3:01 PM CDT Jonathan Smith AR Contractor's License Sep 21, 2021 3:01 PM CDT Jonathan Smith Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or Sep 21, 2021 3:01 PM CDT Jonathan Smith while in contract, with any public entity as defined in §25- 1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. Bid 21-72, Bid Table 1 of 2 - Sep 21, 2021 3:01 PM CDT Jonathan Smith Hourly Rates (BT-59FK) Bid 21-72, Bid Table 2 of 2 - Sep 21, 2021 3:01 PM CDT Jonathan Smith Markup on Materials (BT-34EZ) CITY OF FAYETTEVILLE + ARRANKAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Amanda Beilfuss Sep 22, 2021 11:38 AM CDT No Jonathan Smith Sep 21, 2021 3:01 PM CDT No CITY OF FAYETTEVILLE ARKAN ARKAMBAS Questions and Answers No messages CITY OF FAYETTEVILLE ARKAN ARKAKBAS Public Notices Pre -Submittal Meeting: Tuesday, September 14, 2021 at 2:00 PM Amanda Beilfuss, Sep 02, 2021 1:05 PM CDT This pre -submittal meeting will be held to offer guidance to any interested party needing assistance with submitting a bid in the City's online bidding platform. Questions pertaining to bid submittal process will be answered as well as any other general inquiries. Topic: Pre -Submittal Meeting: Bid 21-72, Construction - On -Call Plumbing Services Rebid Time: Sep 14, 2021 02:00 PM Central Time (US and Canada) Join Zoom Meeting https://us06web.zoom.us/j/89585975928?pwd=NngrZDJtM3El eTFLQ3RJaWsrTDVJQT09 Meeting ID: 895 8597 5928 Passcode: 228771 One tap mobile 8778535257„89585975928# US Toll -free 8884754499„89585975928# US Toll -free Dial by your location 877 853 5257 US Toll -free 888 475 4499 US Toll -free Meeting ID: 895 8597 5928 Find your local number: https://us06web.zoom.us/u/kbKFIgYl 8W CITY OP .'S FAYETTEVILLE A\IG- Submissions Supplier Date Submitted Name Email Confirmation Code Barbara Eggleston barbara@comfortar.com MTYzNTMy Comfort Systems USA Sep 20, 2021 3:40 PM (Arkansas), Inc. CDT CITY OP .� FAYETTEVILLE AttANtAt Project Criteria Criteria A - TOTAL BASE BID A-1 - Total CITY OP .'S FAYETTEVILLE A\IG- Scoring Summary Active Submissions Total Supplier / 0 pts A - TOTAL BASE BID / 0 pts A-1 - / 0 pts Comfort Systems USA (Arkansas), 100 pts 100 pts 100 pts ($76,814.50) Inc. im ARKANS EVILLE FAYET Proposal Score Comments Comfort Systems USA (Arkansas), Inc. - Scoring Comments A-1 - - Reviewer Scores Reviewer Score Reason Comments Amanda Beilfuss 100 pts ($76,814.50) N/A CITY OF FAYETTEVILLE ARKAN ARKAMBAS Signatures Name Amanda Beilfuss (Project Owner) Amanda Beilfuss (Evaluator) Andrea Foren (Evaluator) Signatures Digitally signed by Amanda Amanda Beilfuss Beilfuss Date: 2021.09.23 11:39:23-05'00' Digitally signed by Amanda Amanda Beilfuss Beilfuss Date: 2021.09.23 11:39:43-05'00' Andrea Digitally signed by Andrea Foren Foren Date: 2021.09.30 14:46:19-05'00' City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0792 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.10 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 ARKANSAS DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $8,000.00 FOR THE PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2021 Arkansas Department of Environmental Quality grant through the Boston Mountain Solid Waste District in the amount of $8,000.00 for the purchase of Recycling Dollies. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the grant funds. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Brian Pugh Submitted By City of Fayetteville Staff Review Form 2021-0792 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/7/2021 RECYCLING/TRASH COLLECTION (750) Submitted Date Division / Department Action Recommendation: Approve a resolution authorizing the acceptance of a 2021 Boston Mountain Recycling Grant for $8,000 for purchasing recycling dollies for use in the curbside program and approving a budget adjustment to accept the funds and allocate them into a capital project. Budget Impact: 5500.750.5080-5227.00 5500- RTC Account Number 33053.2101 Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Fund Recycling Grant - 2021 Recycling Dollies Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 8,000.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2ND, 2021 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Jeff Coles, Recycling and Trash Collections Director FROM: Brian Pugh, Waste Reduction Coordinator, Recycling and Trash Collections DATE: October 7, 2021 SUBJECT: Approve a resolution authorizing the acceptance of a 2021 Boston Mountain Recycling Grant for $8,000 for purchasing recycling dollies for use in the curbside recycling program and approving a budget adjustment to accept the funds and allocate them into a capital project. RECOMMENDATION: Staff recommends approving a resolution authorizing the acceptance of a 2021 Boston Mountain Recycling Grant for $8,000 for purchasing Recycling Dollies for use in the curbside recycling program and approving a budget adjustment to accept the funds and allocate them into a capital project. The Legistar number for applying for this grant is 2021- 0532 which was a non -agenda item asking for the Mayor's signature. BACKGROUND: The Arkansas Department of Environmental Quality receives money generated from fees collected at landfills and distributes funds back to the regional solid waste districts to fund recycling grants. The Boston Mountain Solid Waste District issues recycling grants through approval of the Boston Mountain Solid Waste Board and the City has benefited from these grants in the past. The Boston Mountain Solid Waste District compiled the grant pre - applications and approved them at the August 2021 Board meeting. DEQ has released the grant funds to Boston Mountain and is now ready to disburse funds. DISCUSSION: The Solid Waste Reduction, Diversion and Recycling Master Plan approved by City Council in February 2017 with adoption of Resolution 49-17 allowed for programs encouraging waste reduction practices. Participation in the curbside recycling program is key to raise the diversion levels to meet the 40% goal of diversion from landfill by 2027. Many residents have trouble participating in the curbside program since they have difficulty carrying the recycling bins to the curb. Providing dollies that fit our recycling bins will allow the option for residents to participate better in our curbside programs. Dollies available at cost to the public would help encourage participation in the recycling programs by providing a means for residents to carry their recycling bins to the curb. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The recycling grant award is not a matching grant, so no City funds are obligated with this request. The budget adjustment is attached to recognize the grant revenue and establish a capital project for the grant. Project 33053.2101. Attachments: Award notice from Boston Mountain Signed Grant application Boston Mountain AAM011SOLID WASTE DISTRICT Boston Mountain Solid Waste District 2021 Recycling Grant Award October 4, 2021 Grantee: City of Fayetteville Grant Number: FY21-02 Grant Name: Recycle Bin Dollies Amount Awarded: $ 8000 Congratulations! We are excited to notify you of your grant award. This grant is administered by Boston Mountain Solid Waste District. Below are some details of the program: All grant funds must be spent within three years of date awarded. All grant funded projects must be started before you are eligible to apply for recycling grants in the next year grant round. Grant Reimbursement Requirements • Completed Grant Reimbursement Request (available online) • A detailed invoice • A warrant, check copy, and/or credit card receipt. Showing proof of payment. • For equipment purchased: make, model, serial or VIN number, and physical address of where equipment will be housed. • If applicable, copy of requests for bids. • Can be submitted electronically or in paper form. Grant Issues Requiring Board Approval Any changes in grants. (Grant Change Order) If you choose to trade, sell, or scrap equipment previously purchased with grants funds. All forms related to the grant program are available online. Bostonmountain.org —.Resources - � Grants The District would like to thank you for all of the great grant applications and project proposals submitted this year. We have enclosed a copy of your final signed grant application. We look forward to working with you on your future solid waste management programs. Please reach out anytime you have questions or need assistance. mcerely, Ro byn�'Ree Director Boston Mountain Solid Waste District Enclosure 11398 Bond Road Prairie Grove, Arkansas 72753 p 479.846.3005 f 479.846.4614 bostonmountain.org Recycling Grant Application ®rant Names i�eGy b+� Gj m lo'S APPLICANT: CITY OF FAYETTEVILLE ADDRESS: 1660 S. HAPPY HOLLOW ROAD COUNTY: WASHINGTON PHONE: (479) 718-7685 Boston Mountain P=44MSOLID WASTE DISTRICT B,GbG ®rant Number; F10 21- 0Z CONTACT: BRIAN PUGH CITY: FAYETTEVILLE ZIP CODE: 72701 E-MAIL: BPUGH@FAYETTEVILLE-AR.GOV PROJECT TYPE CATEGORY GRANT FUNDS REQUESTED COMMITTED MATCHING FUN=$81000 RECYCLING EQUIPMENT $8,000 0 Select only one category • Administrative • Recycling Equipment • Composting • Planning • Recycling Programs • Education • Transfer Station with Recycling • Material Recovery Facility • Waste Reduction Activities • Electronics Recycling 1. Other than Recycling Grant funds, how are expenses for the continuation of this project to be funded (including maintenance, repairs, labor and operating expenses)? Additional funding for the project will be covered in the Recycling and Trash Collection Operating budget for Containers. The City budgets for the purchase of recycling containers for household, business and apartment use. 2. Who will manage the finances of this grant and how may s/he be contacted? (Who is responsible for maintaining records of income and expenses related to this grant?) Brian Version: 2018-1 Page 1 of 6 Pugh, City of Fayetteville, Waste Reduction Coordinator, 479-718-7685 or bpuoh(cl�.fayetteville-ar qov Please provide as detailed infomtation as possible about your proposed recycling grant project. The more information and detail you are able to provide the better understanding the reviewers will have of your project. For questions regarding eligible applicants and/or grant projects please refer to the Boston Mountain Solid Waste District: Recycling Grant Program Guidelines 2019. All items must be completed and returned to the Boston Mountain Solid Waste District (District) by the close of business July 22, 2021. Electronic or paper copies are acceptable. APPLICATION CHECKLIST: X Representative attend pre -application meeting X Complete Project Summary and Budget Narrative X Completed grant application signed by authorizer representative X Submitted to Boston Mountain Solid Waste District by July 22nd. PROJECT DESCRIPTION & BUDGET • Limit to a two page narrative. • Include any dimensions for facilities, equipment brochures, drawings, pictures, etc. • For construction projects (including building modifications, parking lots and fencing), please tell us who owns the property. Applicants should provide an overview of the proposed project, what will be purchased, the project's purpose and scope and the specific methods and technologies that will be incorporated to implement the project. The summary should include a timeline in narrative form for the major project implementation events including securing of permits and/or licenses, construction of facilities and completion of service contracts. Include the specific material or initiative being targeted and projected tons or capacity rating forecasted. How do you keep the public informed about the recycling, waste reduction and educational opportunities provided by your program? Applicants should demonstrate the financial and operational rationale for the requested funding and provide supporting information. State how the proposed project supports the strategic and educational goals of the District and State solid waste management plans. Include a detailed budget. Overview of Project Version 2018-1 Page 2 of 6 The City operates a curbside recycling program that utilizes 18-gallon bins with lids for the collection of recyclable materials and is experiencing a plateau in the participation rate for the curbside service. This grant would aim to encourage more participation by offering for sale a recycling dolly that residents could purchase at cost to help carry the recycling bins from their residence to the curb for service once a week by City Crews. In a 2015 survey of residents using the recycling service, many residents noted the difficulty in participating due to the inability to carry the recycling bins to the curb. To remove a barrier that keeps residents from participating in the recycling programs, we would like to offer the option of purchasing the dollies at cost to a resident in hopes that it would encourage residents to use the recycling program. The City received a 2019 grant for the purchase of dollies and that proved to be very successful in all dollies received through the grant were purchased by residents and distributed for use in the curbside service. Evaluation of different dollies was conducted with the dolly best suited for our program being one called "The Recycle Caddie, the Original". Staff worked with the company manufacturing the dollies to buy them as the best possible price. That effort would be repeated in order to get the most dollies as possible for the public to repurchase. Staff has been keeping a waiting list of interested residents that were not able to receive a dolly from the first grant. Upon approval of the grant and purchase of the dollies, staff will contact residents on the waiting list for first chance at receiving the dolly. Another outreach effort through social media and possibly a direct mailout to residents will help generate interest for the rest of the dollies purchased with the grant. The dollies would be sourced following the Purchasing requirements of the City and the conditions of the recycling grant. The timeline for purchasing the dollies would be in the late fall 2021 depending on availability from the manufacturer. It is difficult to gauge how much recycling would be increased as this grant would focus more on the convenience of the service being improved. It is hoped that having these available would encourage residents currently not participating to start using the service since issues of getting the bins to the curb would be lessened. The materials being targeted with this service are the same ones accepted in the curbside service which are aluminum cans, steel cans, glass bottles and jars, plastic #1 bottles, plastic #2 bottles along with cardboard, mixed paper and newspaper. The overall purpose with this grant is to encourage more participation from residents, especially those that currently do not recycle because of their inability to carry recycling bins to the curb. version 2018-1 Page 3 of 6 Detailed Budget for Recycling Dollies Purchase of recycling dollies I&M Total $8,000 MINIMUM CONDITIONS OF RECYCLING GRANTS GRANT RECIPIENTS AGREE TO: • Comply with the guidelines and requirements of the Boston Mountain Solid Waste District. Recycling Grant Program Guidelines • Actively develop a recycling program, as outlined in the grant application, and expend all grant funds in the three (3) years following the date of the grant award by the District. • Actively seek to market or reuse the materials diverted under the recycling program from deposition in landfills in the period of three (3) years following the date of the grant award by the department. • Start prior year grant project before July 271°, the date pre -applications for the next grant round are due to the department. • Use facilities or equipment purchased with grant funds no less than 50 Percent of the time on the purposes specified in the grant application. • Ensure all applicable federal, state and local permits and licenses have been obtained. • Use any interest earned on grant funds exclusively for recycling programs consistent with the District's Solid Waste Management Plan. • Maintain an orderly accounting system to document that grant expenditures are made in accordance with project budget. This includes keeping copies of all bids, paid invoices, canceled checks, and other appropriate paperwork. • Report for five years after receipt of grant funds or until all funds are expended, whichever is longer, as directed by statute and regulation. • Conform to all state laws on the purchase, use or sale of equipment and facilities secured with grant funds. • Seek competitive bids or requests for proposals (RFP) for purchase of equipment or services as required by state and local procurement laws. • Receive written approval from the Board for any modifications to the grant, including requests for time extensions. • Receive written consent from the Board and the department before selling, trading or transferring facilities or equipment. The following items are not eligible for funding from recycling grants: Taxes Legal fees Vehicle registration Reimbursement of funds Licenses or permits Utilities Retroactive purchases ADMINISTRATIVE REQUIREMENTS All grants are subject to audit. District personnel have the right of access to all records pertaining to grant - funded project or activity. Grant application must include: answers to the Project Description questions and a complete Budget, as required Incomplete grant applications will not be considered and may delay processing of grant funds. Version: 2018-1 Page 4 of 6 THE BOSTON MOUNTAIN SOLID WASTE DISTRICT AGREES TO Submit a list of all completed gran; applications received by eligible applicants to the Boston Mountain Solid Waste District Grant Committee. Publish a list of grants to be submitted to the Board with for public comment open for 30 days past publication. Copies of any comments received regarding the grant request she# be forwarded to the Board If no comments are received, send an e-n i! stating such at the end of the comment period. Notify the Board in the event a recipient has not met conditions of the approved grant application. Ensure that the project Is compatible with the approved RSWMD plan on file with ADEO or submit documentation demonstrating why a deviation is necessary. Maintain copies of invoices, purchase orders, checks or other supporting documents for grant expenditures at the regional solid waste district office. Compile annual reports as required. SIGNATURE $ CERTIFICATION I certify that to the best of my knowledge, the information provided in this application and its attachments is correct and true. I understand and agree that if grant money is subsequently awarded as a result of this application, I will comply with all applicable statutory and regulatory provisions and with applicable terms, conditions, and procedures of the Recycling Grants program. I have read and agree to abide by the Minimum Conditions of Recycling Grants. I certify that all proposed activities will be carried out nd that all grant money received will be utilized solely for the purposes for which it is intended nless written authonzation is provided by the Regional Solid Waste Management District Board Directors. I 7/12/21 Date THE ABOVE -REFERENCED GRANT IS HEREBY APPROVED. 81 SW rector Date B WD card Chair Date Version . 201e-/ Page 5 of 6 FOR DISTRICT USE ONLY: DATE RECEIVED: ` 21 APPLICATION RECEIVED BY: EOIJ COMPLETE: Jim COMMENTS IF NO, RETURNED TO: Version: 2018-1 Page 6 of 6 DATE: CITY OF FAYETTEVILLE Wr ARKANSAS TO: Mayor Lioneld Jordan THRU: Jeff Coles, Recycling and Trash Collections Director Peter Nierengarten, Sustainability and Resilience Director FROM: Brian Pugh, Waste Reduction Coordinator STAFF MEMO DATE: July 8th, 2021 SUBJECT: Mayor's signature on application for a 2021 Boston Mountain Solid Waste District Recycling Grant for $8,000 for purchasing dollies for the recycling program to encourage more participation. RECOMMENDATION: Obtain Mayor's signature to authorize application for a 2021 Boston Mountain Solid Waste District Recycling Grant for $8,000 for purchasing dollies for the recycling program to encourage more participation. BACKGROUND: Each year the Arkansas Department of Environmental Quality collects revenue derived from landfill fees to issue recycling grants through local Solid Waste Districts to help fund recycling programs. The City has benefited from these grants in the past. The Boston Mountain Solid Waste District is the entity responsible for administering the grant program and compiles the grant applications and submits them to their Grant Committee for review. The deadline to submit applications is end of day on Thursday, July 22nd, 2021. DISCUSSION: The City operates a curbside recycling program that utilizes 18-gallon bins with lids for the collection of recyclable materials. The City's recycling participation has plateaued and efforts are being made to encourage more participation. This grant would aim to encourage more participation by offering for sale a recycling dolly that residents could purchase at cost to help carry the recycling bins from their residence to the curb for service once a week by City Crews. In a 2015 survey of residents using the recycling service, many residents noted the difficulty in participating due to the inability to carry the recycling bins to the curb. To remove a barrier that keeps residents from participating in the recycling programs, we would like to offer the option of purchasing the dollies at cost to a resident in hopes that it would encourage residents to use the recycling program. The City received a 2019 grant for the purchase of dollies and that proved to be very successful in all dollies received through the grant were purchased by residents and distributed for use in Mailing Address: 113 W. Mountain Street www.rayetteville-ar.gov Fayetteville, AR 72701 the curbside service. Evaluation of different dollies was conducted with the dolly best suited for our program being one called "The Recycle Caddie, the Original'. Staff worked with the company manufacturing the dollies to buy them as the best possible price. That effort would be repeated in order to get the most dollies as possible for the public to repurchase. Staff has been keeping a waiting list of interested residents that were not able to receive a dolly from the first grant. Upon approval of the grant and purchase of the dollies, staff will contact residents on the waiting list for first chance at receiving the dolly. Another outreach effort through social media and possibly a direct mailout to residents will help generate interest for the rest of the dollies purchased with the grant. The dollies would be sourced following the Purchasing requirements of the City and the conditions of the recycling grant. The timeline for purchasing the dollies would be in the late fall 2021 depending on availability from the manufacturer. BUDGET/STAFF IMPACT: The recycling grant awards are not matching grants, so no City funds are obligated with this request. Upon approval and award of the grant a budget adjustment will be requested to recognize the grant revenue and a capital project will be created. Attachments: 2021 Boston Mountain Solid Waste District grant application. 2021 Boston Mountain Solid Waste District Recycling Grant City of Fayetteville Staff Review Form 2021-0532 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda hem Brian Pugh 7/8/2021 RECYCLING/TRASH COLLECTION (750) Submitted By Submitted Date Division / Department Action Recommendation: Mayor's signiture on application for a 2021 Boston Mountain Solid Waste District Recycling Grant for $8,000 for purchasing dollies for the recycling program to encourage more participation. Account Number Project Number Budgeted Item? No Budget Impact: Fund Project Title Current Budget $ Funds Obligated Current Balance Does Item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: 7/12/21 CityClerk From: Pugh, Brian Sent: Tuesday, July 13, 2021 9:53 AM To: CityClerk Subject: RE: Legistar 2021-0532 HiJeana, This is for the application process at the moment and we will have this presented to the Boston Mountain Solid Waste District Board if accepted for funding in August. If we make it that far then I'll be able to get them to sign it and bring back to the Council for acceptance. Does that work for you? Brian Brian Pugh Waste Reduction Coordinator Recycling and Trash Collections City of Fayetteville, Arkansas bDuah( favetteville-ar.00v T 479.718.7685 CITY OF FAYETTEVILLE ARKANSAS From: CityClerk <cityclerk@fayetteville-ar.gov> Sent: Tuesday, July 13, 20219:07 AM To: Pugh, Brian <bpugh@fayetteville-ar.gov> Subject: Legistar 2021-0532 Hey Brian, Your Legistar item has been signed by the mayor, but needs additional signatures. Here is a copy of the non - agenda. Please send us a copy of the signatures when you get them so we can take it out of the holding file. Have a nice day Jeana Mathis Customer & Information Records Specialist Office of the City Clerk Treasurer City of Fayetteville, Arkansas imath is(cDfavettevi Ile-ar-oov 479.575.8323 Website I Facebook I Twitter I Instagram I YouTube CITY OF FAYETTEVILLE ARKANSAS City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division RECYCLING/TRASH COLLECTION (750) Adjustment Number 2021 /Org2 Requestor: Brian Pugh BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approve a resolution authorizing the acceptance of a 2021 Boston Mountain Recycling Grant for $8,000 for purchasing recycling dollies for use in the curbside program and approving a budget adjustment to accept the funds and allocate them into a capital project. COUNCIL DATE LEGISTAR FILE ID# 11/2/2021 2021-0792 ya y 31ac1� 10/8/2021 10:53 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/2/2021 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 8,000 8,000 v.20210831 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5500.750.5080-5227.00 8,000 - 33053 2101 EX Containers 5500.750.5080-4302.01 - 8,000 33053 2101 RE State Grants - Operational H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0796 BA Recycling Dollies grant.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0795 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.11 ARKANSAS DEPARTMENT OF TRANSPORTATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $31,575.16 RECOGNIZING REVENUE FROM WALK ON PROPERTIES, LLC, AND TO AUTHORIZE A PAYMENT TO THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $31,575.16 FOR CONSTRUCTION OF A 400 FOOT SECTION OF THE SHILOH TRAIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $31,575.16 to recognize and allocate revenue from Walk On Properties, LLC, and further authorizes a payment to the Arkansas Department of Transportation in the amount of $31,575.16 for construction of a 400 linear foot section of the Shiloh Trail. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2021-0795 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/12/2021 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a Budget Adjustment in the amount of $31,575.16 recognizing and allocating revenue from the Walk Ons Properties, LLC and approval of a payment to the Arkansas Department of Transportation in the same amount for construction of a 400 linear foot section of the Shiloh Trail just north of Wedington and 1-49 through a change order with Manhattan Road and Bridge. Budget Impact: 4470.800.8830-5814.05 Sales Tax Capital Improvements Account Number Fund 02016.2103 Trail Development, Shiloh Trail Walk On's Contribution Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 31,575.16 $ 31,576.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # 137-21 Change Order Number: Approval Date: Original Contract Number: Comments: —� CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2ND, 2021 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director/City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: October 12t", 2021 SUBJECT: 2021-0795 Shiloh Trail Payment to ARDOT RECOMMENDATION: Staff recommends recognizing and allocating revenue in the amount of $31,575.16 from the Walk Ons Properties, LLC and approval of a payment to the Arkansas Department of Transportation in the same amount for construction of a 400 linear foot section of the Shiloh Trail just north of Wedington and 1-49 through a change order with Manhattan Road and Bridge, and approval of a Budget Adjustment. BACKGROUND: In July of 2021, Large Scale Development 2021-000029 was approved for the development of a Walk-On's restaurant at the Northwest corner of Wedington and 1-49. The Active Transportation Plan identifies the Shiloh trail across the frontage of this property. The development approval includes a condition for the construction of a 400 linear foot section of the Shiloh Trail. The Arkansas Department of Transportation (ARDOT) has awarded the 1-49 and Wedington highway improvement project (BB0411) to Manhattan Road and Bridge. The ARDOT project scope includes work within the location of this proposed Shiloh Trail segment. To avoid damage to the trail, the developer has provided payment in lieu of construction for the cost of the trail to the City of Fayetteville. DISCUSSION: The contractor for BB0411, Manhattan Road and Bridge has provided a cost and agreed to construct the trail in early to mid-2023 when majority of their project is complete, and the trail will be safe from damage. The Arkansas Department of Transportation has provided a change order with Manhattan Road and Bridge to include construction of this section of the Shiloh Trail in the overall highway improvement project. BUDGET/STAFF IMPACT: Recognize revenue in the amount of $31,545.16 from Walk Ons Properties LLC. These funds will then be paid to the Arkansas Department of Transportation for a change order with Manhattan Road and Bridge for the construction of this section of the Shiloh Trail. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Shiloh Trail Map Site Plan Manhattan Road & Bridge Trail Cost Check Scan ARDOT Change Order — For Mayor's signature I MONTRA DOROTHY JEANNE ST ALE ST r EXISTING SHILOH TRAIL Tail to rem in or be with the ructed TELLURIDE DF ARDOTrCity mu tapay to have thettrail re cotrail fect Op ilton Proposed 12' wide concrete trail �� rden CITY: Include the 12' wide concrete trail ��P Homew. nn to accomodate bicyclists on the north side Suite entire length instead of bike lanes. p ARDOT: Not leasable due to pedestrian safety Ci concerns from high right -turning movements. Note: Current Plans do not accomodate bicyclists Comfort Hohday in Inn & o I (press PRIVATE j j Suites y� 3400 Iberia j 80 Arvest ' Bank i•o�•O�' j j Bank •' a I L® �• S /� w - = McDonald's j ..�..._...�..._...�... 16 _ _ '•�,••�•••�` ' •WEDINGTON' Crossing should be on the easTIHOP side of Steamboat Drive DRPlanet N, Fitness -7Z m v� GROV'O?- JEWELL RD Highest Priority is Shiloh Trail and trail across bridge MARVIN AVE ROCKFORD DR i Z NEWPORT DR a 14 foot wide trail with 5 foot buffer across bridge. City cost share of $415,000. ARDOT shows the trail ending at the interstate ramps where it transitions to 5 foot sidewalk on both ends. City request to expand the sidewalk to a 12 foot wide concrete trail on the entire north side > Existing Asbell a On -Street Bikeway w To Razorback Greenway E- —♦► W — - -----_--VALLEY=D R=—_ _ _ ------ II II Casey's 112S j _ W Wedingt CITY: Include enhanced crosswalk at this free right turn movement. Reduce radius ARDOT: Enhanced crosswalk not needed and no striped crosswalk MCMILLAN DR Existing Trail to be relocated and replaced �� A by ARDOT as part of the project. CGr�2 n -•••— Proposed Shared Use Paved Trail (Within ARDOT Project) -•••— Proposed Shared Use Paved Trail over Bridge (Cost Share mill, Future Trail Extensions (Not Part of Project) Existing Bike Lanes Existing Bike Route with Sharrow Existing Shared -Use Paved Trail CITY OF N Project BB0411 Map FAYETTEVILLE r� ARKANSAS 0 125 250 500 750 1,00eet W E Wedington Drive (Hwy 16) and 1-49 Proposed Trail S I I � Bills1;3DL,J"�,I�� � \ \� 0 ,'I, WIN� / ',`IAINHILL RIG1 11 11 1PLANS fDnRE A.— AM -.ENT Gf SHILON DR ---- NEST-UAGSTgVOR/VE "47"E / ' KEYNOTES: 0 (P) / / c)INSTALL NWT DUTY ASNALT P...INT \ / / / STALL HEANY ULTY ASPHALT RAI,E—T // STALL Hurr DD,r CONCRETE PArEMExT ]) a R=100.00' © �, ','.'�', .",• INSTALL CONCRETE SCEwA. A=O56°09'43" Qs CONSTRUCT CONCRETE SOE E FLUsx -- PAIGINT =101.61' � CB=S13°02'26"E © o PArEMExT sOPE AT a JJz MAx mANSnox CH=97.21(P) fY ass E9E nR� Q CONSTRUCT STANDARD CURE a GUTTER R."', O CONSTRUCT . CURB h GU -I U'n\U�UUGD �1J O PRowDE 2 CURB TRANS nON TO PANEMENi ] (e TALL `9 x�]') Q ACC SD.— ..- STALLS & ettLARO MWNTED 0 —I E.CLUSUNE PER AICP. PLANS YELLOW A- WIDE STNIPING PER MUMD STANDARDS r FAAT „ R DICYGLE RACK PER CITY DF ++ QP� 9 \ O N E NC N PLAN AS PER CITY DY TEE G Y D $Pm \ R=100.00' ANG PER CITY a FAYETTE— LANDSCAPING }? FAYRiiEHUE as nor EoEN o� O �G \IT, �e n') p=017°01'32" . L A N of NEw MONUMENT SIGN -29.72' CousraucT a wDE WIC. FLUME FOR CFI —SITE DIANAGE +' N 61 P) i ©CONvICTANDARD CUOCA>U— w/ TURN Dowry EDGE PROosSTR MOP)RCYCLE/SCOOTER PARKING 1-1 11 IT 00 + o '� p q � RP ov vAR. vn0m 0 a � x zoo 9 AccEss (Doc as ) o w unutt Esur. (oozJTa0000azaj k FEW OM ORES DEVELGPEI ECSSE CITY ENGINEER: DINTA SURVEYOR BENCHMARK: / Tf n oR w/ BID PLAITII CAPLINE CONIAGTM 28a.0a PLAT PAGE REPERENCE;ERCIAL PRESENT USE? R BUILDING PROPOSED USE: TOTAL GREEN SPACE„T TOTAL GREEN SPACECPROnDID sFz2zae sF. (n.Jaz) IMPERVIOUS AREA: (DEER F,1ALSD MNAGE REPORT FOR HILTW GARDEN INN PROIDED IMPERVIOUS AREA - 59.IN SF. (72Sill FNAVEMENA' BEENA MARKIED NG NOTES: T UNTIL LAYOUT, COLORS AND PLACEMENT To AGE FDA 28 DAYS e— IARIING. M.AA NO%SWERAETE"IN rAAI E IA1. E CLE "ED s new °EIT ANY P°DEBR'OR :o°:N°URING "TA ....I B. E u.s. DEPANTMENT of TRANSPDRTAnaN. FEDERALTI.R.MFu°R+,s AIMI All PIRI NO LOT SIRIPING SHALL BE SINGLE LINE 4' WIDE AS PER THE SIM PLANS, STANDARDS USE a t us MUTTE L. R Yiu w>1E.F AIPROPRA,E. UNLESS I PRTICE PANTED C11. AT FIRE LANE DESC— PER FIRE ..S.. REOU REY' A'P OVE Ni "'8 DETAIL PAIDMENT N RINGS SHALL BE THAT MARNING, EICLUSNE IF A RLAL PARKING CALCULATIONS DIT IN THE NE IEQ— HAII BEEN MET PARKING REQUIRED GROSS FLOOR AREA � sf./,oD s.f (MDTDRCYCLEK SCCY _ ,/25 SPACES _ S) (EI— E RAc S REQUIRED - a) PARKING PROVIDED SIMlllBB4 PPA IflIBL (Moron "C'I'CGC"EVNowoED- G) 107 s -112 sPAc.s .GGNG PE LvPARNNG DE ONACCOUNTED DEO To BE AUNTED FOR 11 COIPLEn .. W a GO fGO GO GO O 10 h K w w LL SHEET=o C1.0 Manhattan Road & Bridge September 29, 2021 Mr. Matt Loos Olsson 302 E. Millsap Road Fayetteville, AR 72703 Re: Walk On's Sports Bistreaux (Fayetteville Location, Shiloh Road) Dear Mr. Loos: Manhattan Road & Bridge Co. Oklahoma City Division Central Arkansas Division Corporate/Tulsa Division 2401 Exchange Blvd 3401 W. 651h St 5601 S. 122"d E. Ave P. O. Box 82276 Little Rock, AR 72209 Tulsa, OK 74146 Oklahoma City, OK 73148 501.562.6722 (office) 918.437.9560 (office) 405.601.6522 (office) 501.561.1164 (facsimile) 918.437.9563 (facsimile) 405.602.1 165 (facsimile) Northwest Arkansas Division 2667 N. Jefferson St, Springdale, AR 72764 479.756.1521 (office) 479.756.1956 (facsimile) www, manhattanroadandbridge. com Please see the pricing below to widen the planned concrete walks to the proposed 12' trail required by the City of Fayetteville at the project referenced above. It is our understanding that this item is to be constructed at or near the end of our ArDOT Poject #040847, Wedington Road Interchange and the trail is within the limits of ArDOT Right of Way. We anticipate that being approximately in the spring or early summer of 2023. Item UofM OTY Unit Cost Price Extension Concrete Trail SQYD 310 $72.00 $22,320.00 Class 7 Aggregate Base TON 116.78 $30.00 $3,503.40 2" Non -Metallic Conduit LF 410.84 $14.00 $5,751.76 TOTAL: $31,575.16 If you have any questions or concerns, please contact me at 479.957.2658. Respectfully, Pw4w 7eaqw Jason Teague Construction Manager Manhattan Road and Bridge, Northwest Arkansas Division A Member of Manhattan Construction Group IBERIABANK FAYETTEVILLE WALK-ONS PROPERTIES, LLC SHREVEPORT, LA71101 P O BOX 5190 84-7041 12652 BOSSIER CITY, LA 71171 10/8/2021 PAY TO THE City of Fayetteville $**31,575.16 ORDER OF a*+r,r x x r r r x *,r,rkiexxi�+�+r*+�+k ••�*rwirxirir�*+av� a-�t*t+++r,r r a,e . x++. * a Thirty -One Thousand Five Hundred Seventy -Five and 16/100' City of Fayetteville Attn: Matt Mihalevich, PLA 113 West Mountain Street Fayetteville, AR 72701 HIM INwiFTImyt'f=ilk!TA--- - --- ---- FAYETTEVILLE WALK-ONS PROPERTIES, LLC City of Fayetteville 10/8/2021 1020 1020 31,575.16 ARKANSAS STATE HIGHWAY COMMISSION CHANGE ORDER Job Name Hwy. 16/112 Spur Intchng. Impvts. (F) Route & Section 1-49, Section 28 Job No. 040847 FAP No NHFP-49-28(1) County Washington Changes located Shiloh Dr Sta 100+45 - 104+46 Lt Change Order No. 5 DESCRIPTION OF CHANGE: Increase quantities of the items "Aggregate Base Course (Class 7)", "Concrete Walks", "Non -Metallic Conduit (2")" REASON FOR CHANGE: The City of Fayetteville through funding from a private developer, requested to implement a 12' wide pedestrian trail with conduit for future lighting along the west side of Shiloh Dr. between Sta. 100+45 and Sta. 104+46. Note: Project plans indicate 5' concrete walks for the referenced area and therefore the City will participate in construction of 7' concrete walks to complete the 12' requested trail Attachments: City Request, Plan View, Payment Check SUMMARY Item No. Item Unit Unit Price SS&303 Aggregate Base Course (Class 7) TON 30.00 SS&633 Concrete Walks SQYD 72.00 710 Non -Metallic Conduit (2") LF 14.00 Concurrence By: CITY MAYOR Authorized Chad Adams, District Engineer Date PRESENT Quantity Amount 0.00 0.00 258.00 18,576.00 0.00 0.00 18,576.00 Overrun Initials Requested REVISED Quantity Amount 116.78 3,503.40 568.00 40,896.00 410.84 5,751.76 50,151.16 $31,575.16 Remarks Bashar Qedan, Resident Engineer Page 1 of 1 Ver: 8/11 /2021 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2021 Requestor: Mihalevich, Matthew BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a Budget Adjustment in the amount of $31,575.16 recognizing and allocating revenue from the Walk Ons Properties, LLC and approval of a payment to the Arkansas Department of Transportation in the same amount for construction of a 400 linear foot section of the Shiloh Trail just north of Wedington and 1-49. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0795 KeAv�wspr+M 101712021 3:28 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 31,576 31,576 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20210831 Account Name 4470.800.8830-5814.05 31,576 02016 2103 EX Improvements - Trails 4470.800.8830-4420.00 31,576 02016 2103 RE Payments by Property Owners - base H:\BudgetAdjustments\2021-Budget\City Council\11-02-2021\2021-0795 BA Shiloh Trail Walk Ons Cost Share ARDOT.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0797 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.12 ADDITIONAL 10OLL FUEL REQUEST: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $60,000.00 FOR THE PURCHASE OF ADDITIONAL 10OLL FUEL THROUGH THE END OF 2021 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of $60,000.00 for the purchase of additional 100LL fuel through the end of 2021. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Summer Fallen Submitted By City of Fayetteville Staff Review Form 2021-0797 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/8/2021 AIRPORT SERVICES (760) Submitted Date Division / Department Action Recommendation: Airport -Staff is requesting approval of a budget adjustment for $60,000.00 for an estimated 2 additional loads of 10OLL due to increased 10OLL fuel sales and cost. 5550.760.3955-5213.03- Fuel-AVGA5 Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Airport Fund Project Title $ 214,009.00 $ 209,732.55 $ 4,276.45 $ 60,000.00 64,276.45 V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Terry Gulley, Transportation Services Director FROM: Summer Fallen, Airport Director DATE: October 8, 2021 CITY COUNCIL MEMO SUBJECT: Additional 1 HILL Fuel request with approval of a budget adjustment RECOMMENDATION: Staff is requesting approval of a budget adjustment for $60,000.00 for an estimated 2 additional loads of 1001-L. BACKGROUND: As of September 30, 2021, the airport is up 76.95% in fuel sales over last year. The cost of 1 WILL has increased from $3.07 a gallon to $3.83 a gallon. The airport operations have increased this year with traffic from the flight school, sky diving and general operations, and anticipates the need of additional fuel with Arkansas Razorback football season. BUDGET/STAFF IMPACT: Staff is requesting funding for 2 additional loads of 10OLL in the amount of $60,000.00. The increase in sales will generate additional revenue to offset the requested expense. Attachments: Staff Review Form City Council Memo BA Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number AIRPORT SERVICES (760) 2021 /Org2 Requestor: Dee McCoy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff is requesting approval of a budget adjustment in the amount of $60,000.00 for two additional loads of 10OLL Fuel. The airport is experiencing an increase in fuel sales, and the cost of fuel has risen. COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0797 Hovy 3lack� 1011112021 2:50 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/2/2021 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 60,000 60,000 v.20210831 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5550.760.3940-4456.01 - 60,000 RE Aviation Fuel - AVGAS Revenues 5550.760.3955-5213.03 60,000 - EX Fuel - AVGAS H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0797 BA Airport addtl AVGAS.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0799 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.13 2021 JUSTICE ASSISTANCE GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2021 JUSTICE ASSISTANCE GRANT IN THE TOTAL AMOUNT OF $54,909.00 WHICH WILL BE USED TO PURCHASE LAW ENFORCEMENT TRAINING AND EQUIPMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT AND THE WASHINGTON COUNTY SHERIFF'S OFFICE, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a 2021 Justice Assistance Grant in the total amount of $54,909.00, of which $39,464.00 will be used by the Fayetteville Police Department on law enforcement training and equipment, with $15,445.00 to be disbursed to the Washington County Sheriff's Office to purchase law enforcement equipment, and further authorizes Mayor Jordan to execute the grant agreement and any other documents necessary to receive the funds. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2021-0799 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/12/2021 Submitted Date Action Recommendation: POLICE (200) Division / Department Approval of the non -matching 2021 Justice Assistance Grant (JAG) Local Solicitation award and budget adjustment in the amount of $54,909 for the purchase of law enforcement training and equipment. Budget Impact: 1010.200.2920-various General Account Number 39022-2021 Project Number Budgeted Item? No Does item have a cost? Yes Budget Adjustment Attached? Yes Fund Police JAG Local Solicatiation 2021 Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title c $ 54,909.00 $ 54,909.00 Purchase Order Number: Previous Ordinance or Resolution # V20210527 Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: October 12, 2021 CITY COUNCIL MEMO SUBJECT: 2021 Justice Assistance Grant Local Solicitation RECOMMENDATION: Staff recommends approval of the non -matching 2021 Justice Assistance Grant (JAG) Local Solicitation award and budget adjustment in the amount of $54,909 for the purchase of law enforcement training and equipment. BACKGROUND: The U.S. Department of Justice, Office of Justice Programs, Bureau of Justice Assistance has awarded the 2021 JAG for local agencies. This award of grant funds is based on population and violent crime rates, and it has been proportionately awarded to Fayetteville and Washington County to share. This grant does not require local matching funds. DISCUSSION: The Fayetteville Police Department will be the fiduciary agency for this grant award in the amount of $54,909. Fayetteville will receive $39,464 to be spent on law enforcement training and equipment. Also, within this grant award, Washington County will receive $15,445 to purchase law enforcement equipment. Please see attached program narrative and budget for detailed descriptions. BUDGET/STAFF IMPACT: This grant award does not require local matching funds and has no impact on staffing levels. Approval of this budget adjustment will establish revenue and expense budgets equal to the grant award in the amount of $54,909. Attachments: Budget Adjustment 2021 JAG Local Program Narrative 2021 JAG Local Budget Award Documents Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Program Narrative Project objectives are to purchase and/or upgrade needed law enforcement equipment and obtain certification (see budget detail worksheet) not funded locally due to budget constraints. Our project timeline is to have fully implemented all grant funded purchases within the grant period. Equipment items identified in this grant application will meet current documented purchasing policies of each agency and track grant funding following generally accepted accounting principles. The City of Fayetteville has a long history of obtaining, tracking, and reporting on federal grant funds. To date, no operational or financial discrepancies have been identified. Grant funds will be drawn down on a reirnbursernent basis to the City of Fayetteville's Project Accounting System. This system itemizes each grant transaction and supporting documentation electronically by an assigned project member, and it is monitored by our grants administrator and internal auditor to ensure accuracy and compliance. The requested funding for this Justice Assistance Grant (JAG) application focuses on items that have been previously left out of local funding sources due to Qur economic constraints. These items include travel for certifications, training and policing equipment as detailed below: Travel: The Fayetteville Police Department (FPD) will use their 2021 JAG Local Solicitation funding for certification training. Multiple certification courses include: Public Safety Communications Accreditation Program certified by the Commission on Accreditation for Law Enforcement Agencies (CALEA), Crime Prevention Through Environmental Design (CPTED) Digital Device Forensic Training, Executive Leadership training, International Association of Chiefs of Police (IACP), National Association of School Resource Officers (NASRO), Law Enforcement Records Management Training, supervision and leadership training, and technology and software training at a Tyler Technology user conference. The Public Safety Communications Accreditation Program certified by CALEA provides a communications center, or the communications unit of a public safety agency, with a process to systematically review and internally assess its operations and procedures. This program requires organizations to collect and analyze important data for making sound operational and administrative business decisions, creating leadership and practitioner accountability. In addition, the focus is on quality assurances, interoperability, emerging technologies, risk analysis, asset security, resources access, contemporary training, and a range of other operational functions. The FPD's Central Dispatch Center (CDC) will use grant funding to obtain CALEA accreditation and continue this prestigious certification in the future. CPTED certification is an important component of the FPD's Community Oriented Policing (COP) Division. The CPTED program teaches officers methods of preventing and deterring crime through the physical Iayout of buildings and grounds. CPTED tries to influence offender's potential decisions by the design on the environment. The FPD plans to certify one new officer currently assigned to the COP Division. The officer can use this training by assisting local businesses to assess their property and present alternatives to make them less vulnerable to criminal activity. This program directly relates to the FPD's mission statement of forming partnerships with businesses and citizens, ensuring the community is equipped with methods to reduce opportunities for crimes to occur. The FPD investigates several crimes involving the use of digital devices, including cell phones, personal computers, and tablets. These electronic devices have technology that rapidly changes, and current forensic training is needed for FPD personnel to collect and analyze electronic and digital evidence in the course of investigating crimes utilizing these devices. Training for personnel in executive management and leadership positions is essential for the continued success of a law enforcement agency. Selected personnel of FPD will be sent to one of the following trainings at the executive level depending on course availability, personnel selection, and staffing levels: The Police Executive Research Forum (PERF) provides senior police executives with intensive training in the latest management concepts and practices used in business and government, as well as discussions of the most challenging issues facing law enforcement executives today. A demanding three-week course, PERF brings together a faculty from top universities, successful law enforcement chief executives, and subject matter experts from the private sector. It is designed for mid- to upper -level police executives who ultimately will lead police agencies throughout the United States. The Federal Bureau of Investigation (FBI) National Academy and/or the Northwestern School of Police Staff and Command currently offers comprehensive courses of study for law enforcement leaders. The emphasis is on preparing these leaders for complex contemporary challenges through innovative techniques, superior education/research, and a network of partnerships. The International Association of Chiefs of Police (IACP) conference allows our administration the opportunity to meet and discuss with their counterparts from across the country current issues in law enforcement. It further provides a centralized location to review technological advancements being offered in law enforcement. NASRO certification of School Resource Officers (SROs) requires the successful completion of both Basic and Advanced courses. The courses follow the SRO Triad concept of teacher/counselor/law enforcement officer. These courses build upon each other for certification of SROs and enhances their ability to deliver high quality police services to the students and faculty of the Fayetteville Public School District. We have two (2) new SRO positions needing this certification. The FPD's Records Division management staff will attend training on information management, National Incident Based Reporting Statistics (NIBRS), Freedom of Information Act (FOIA) requests, or other topics relative to law enforcement records information management, personnel issues, or leadership enhancement skills. FA Supervision/Leadership training will be needed for new officers who are promoted or assigned to a new division. Supervisory training is critical to a department's goal of maintaining stability, and it addresses what is expected of personnel placed in leadership positions. Officers will attend courses that cover topics including transitioning into the role of a supervisor, effective delegation, planning, training, the promotion process, and performance evaluations. Tyler Technologies is the public safety software system used by the Fayetteville Police Department for its Computer Aided Dispatching (CAD) and Law Enforcement Records Management System (LERMS). Our computer system work areas include: Information Technology, Mobile Dispatching, Records Management, Criminal Investigations, Patrol, and Law Enforcement Administration. Staff members from each of our computer system work areas need to attend the Tyler Users Conference to stay current on system upgrades. Equipment: The Washington County Sheriff's Office (WCSO) will utilize its 2021 JAG Local Solicitation allocation for funding the purchase of two (2) treadmills as replacements in the WCSO fitness center. The fitness center is utilized by a number of officers to obtain the level of physical fitness needed to proceed with their duties. The remaining grant funds allocated to WCSO will be utilized to purchase ten (10) gas masks to deploy with their current Civil Disturbance Kits. The gas masks will provide additional safety to officers deployed for tactical defense response for civil unrest calls. The masks will also provide an additional level of protection during direct contact with injured citizens or officers in volatile environments. 3 Allocation - $54,909 total WCSO - $15,445 Fayetteville - $39,464 C. Travel Edward Byrne Memorial 2021 JAG - Local Solicitation Pur ose City of Fayetteville Central Dispatch Center (CDC) CALEA for Communications Crime Prevention Through Environmental Design (CPTED) Digital Device Forensic Training Executive Leadership (PERF, FBI, Northwestern) International Association of Chiefs of Police (IACP) National Association of School Resource Officers (NASRO) Records Management Training Supervisor/Leadership Training Tyler Users Conference 5,000 964 3,000 10,000 5,000 2,000 5,000 5,500 3,000 Total Fayetteville Travel $ 39,464 C. TOTAL TRAVEL $ 39,464 D. Equipment Washin ton County Sheriffs Office Treadmills Gas masks $ 10,300 5,145 Total WCSO Equipment $ 15,445 D. TOTAL EQUIPMENT $ 15,445 Total Grant Funding $ 54,909 Award Letter October 8, 2021 Dear Lioneld Jordan, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by FAYETTEVILLE, CITY OF for an award under the funding opportunity entitled 2021 BJA FY 21 Edward Byrne Memorial Justice Assistance Grant (JAG) Program - Local Solicitation. The approved award amount is $54,909. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP, so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. Congratulations, and we look forward to working with you Maureen Henneberg Deputy Assistant Attorney General Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance to give assurances that they will comply with those laws. Taken together, these civil rights laws prohibit recipients of federal financial assistance from DOJ from discriminating in services and employment because of race, color, national origin, religion, disability, sex, and, for grants authorized under the Violence Against Women Act, sexual orientation and gender identity. Recipients are also prohibited from discriminating in services because of age. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CiviIRightsRequirements.htm. Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a nondiscriminatory manner to their service population or have employment practices that meet equal -opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. §§ 42.204(c), .205(c) (5). The OCR is available to help you and your organization meet the civil rights requirements that are associated with DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to contact the OCR at askOCR@ojp.usdoj.gov. Memorandum Regarding NEPA NEPA Letter Type OJP - Ongoing NEPA Compliance Incorporated into Further Developmental Stages NEPA Letter The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or third party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more information about Mitigation Plan requirements, please see https.1 www.bia av- Funding nepa.html. Please be sure to carefully review the grant conditions on your award document, as it may contain NEPA Coordinator First Name Middle Name Last Name Orbin Terry -.- Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. ,�. Recipient Information Recipient Name FAYETTEVILLE, CITY OF DUNS Number 071607688 Street 1 Street 2 100 W ROCK ST STE A City FAYETTEVILLE Zip/Postal Code 72701 County/Parish Award Details Federal Award Date 10/8/21 Award Number 15PBJA-21 -GG-01 143-JAGX Federal Award Amount $54,909.00 StatelU.S. Territory Arkansas Country United States Province Award Type Initial Supplement Number 00 Funding Instrument Type Grant Assistance Listing Number Assistance Listings Program Title 16.738 Statutory Authority Title I of Pub. L. No. 90-351 (generally codified at 34 U.S.C. 10151-10726), including subpart 1 of part E (codified at 34 U.S.C. 10151-10158); see also 28 U.S.C. 530C(a). I have read and understand the information presented in this section of the Federal Award Instrument. -v Project Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Solicitation Title Awarding Agency 2021 BJA FY 21 Edward Byrne Memorial OJP Justice Assistance Grant (JAG) Program - program Office Local Solicitation BJA Application Number GRANT13428689 Grant Manager Name Phone Number 202-598-7513 Dawn Hill E-mail Address Dawn.K.Hill@usdoj.gov Project Title 2021 JAG Local Solicitation Performance Period Start Date 10/01 /2020 Budget Period Start Date 10/01 /2020 Project Description Performance Period End Date 09/30/2024 Budget Period End Date 09/30/2024 The Edward Byrne Memorial Justice Assistance Grant (JAG) Program allows states and units of local government, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and information systems for criminal justice, including for any one or more of the following program areas: 1) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technology improvement programs; and 7) crime victim and witness programs (other than compensation) and 8) mental health programs and related law enforcement and corrections programs, including behavioral programs and crisis intervention teams. This JAG award will be used to support criminal justice initiatives that fall under one or more of the allowable program areas above. Funded programs or initiatives may include multijurisdictional drug and gang task forces, crime prevention and domestic violence programs, courts, corrections, treatment, justice information sharing initiatives, or other programs aimed at reducing crime and/or enhancing public/officer safety. I have read and understand the information presented in this section of the Federal Award Instrument. --- Financial Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. I have read and understand the information presented in this section of the Federal Award Instrument. Award Conditions This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. M Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2021 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2021 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2021 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part2000niformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. M2 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) - - (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (Pll)" (2 CFR 200.1) within the scope of an OJP grant - funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PH to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. M3 Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2019, will satisfy this condition. In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1, 2019, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 'Q4 Safe policing and law enforcement subrecipients If this award is a discretionary award, the recipient agrees that it will not make any subawards to State, local, college, or university law enforcement agencies unless such agencies have been certified by an approved independent credentialing body or have started the certification process. To become certified, law enforcement agencies must meet two mandatory conditions: (1) the agency's use of force policies adhere to all applicable, federal, state, and local laws; and (2) the agency's use of force policies prohibit chokeholds except in situations where use of deadly force is allowed by law. For detailed information on this certification requirement, see https:Hcops.usdoj.gov/SafePolicingEO. ,Q5 Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 'Q6 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. M7 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith -based or religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. IQ$ Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. M9 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." IM10 Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. IM11 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). MI Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. M13 Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 'Q14 Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https:Hojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. IM15 Requirement to disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ If the recipient is designated "high risk" by a federal grant -making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJRComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 'Q16 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financiaiguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 'M17 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. IQ18 Compliance with general appropriations -law restrictions on the use of federal funds (FY 2021) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2021, are set out at https://ojp.gov/funding/Explore/FY2lAppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJR Im19 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high -risk" for purposes of the DOJ high -risk grantee list. M20 Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must -- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Non confirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the,E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. M21 Restrictions and certifications regarding non -disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both -- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. M22 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. M23 OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. 'Q24 All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https:Hojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. M25 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first - tier subrecipients (first -tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 'Q26 Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. r Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct- Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 'Q29 Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget -modification or change -of - project -scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding. 'M30 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. M31 FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). '-ED32 Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). 'Q33 Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award. Use of program income Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 'Q35 Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. 'Q36 Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 'Q37 Compliance with 28 C.F.R. Part 23 With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds. 'Q38 Protection of human research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. '-ED39 Confidentiality of data The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23. M40 Law enforcement task forces - required training Within 120 days of award acceptance, each current member of a law enforcement task force funded with award funds who is a task force commander, agency executive, task force officer, or other task force member of equivalent rank, must complete required online (internet-based) task force training. Additionally, all future task force members must complete this training once during the period of performance for this award, or once every four years if multiple OJP awards include this requirement. The required training is available free of charge online through the BJA-funded Center for Task Force Integrity and Leadership (www.ctfli.org). The training addresses task force effectiveness, as well as other key issues including privacy and civil liberties/rights, task force performance measurement, personnel selection, and task force oversight and accountability. If award funds are used to support a task force, the recipient must compile and maintain a task force personnel roster, along with course completion certificates. Additional information regarding the training is available through BJA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. "Methods of Administration" - monitoring compliance with civil rights laws and nondiscrimination provisions The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must submit to OJP's Office for Civil Rights (at CivilRightsMOA@usdoj.gov) written Methods of Administration ("MOA") for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another authorized federal agency), the recipient must make associated documentation available for review. The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of Administration" - Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here. The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority. 'Q44 Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https:Hbja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations. Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. Establishment of trust fund If award funds are being drawn down in advance, the recipient (or a subrecipient, with respect to a subaward) is required to establish a trust fund account. Recipients (and subrecipients) must maintain advance payments of federal awards in interest -bearing accounts, unless regulatory exclusions apply (2 C.F.R. 200.305(b)(8)). The trust fund, including any interest, may not be used to pay debts or expenses incurred by other activities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate the award funds in the trust fund (including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earned, must be returned to OJP at the time of closeout. All State and Local JAG recipients must submit quarterly Federal Financial Reports (SF-425). Additionally, State JAG and Local JAG Category Two ($25K or more) must submit semi-annual performance reports through JustGrants and Local JAG Category One (Less than $25K) must submit annual performance reports through JustGrants. Consistent with the Department's responsibilities under the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, the recipient must provide data that measure the results of its work. The recipient must submit quarterly performance metrics reports through BJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. '-ED47 Required data on law enforcement agency training Any law enforcement agency receiving direct or sub -awarded funding from this JAG award must submit quarterly accountability metrics data related to training that officers have received on the use of force, racial and ethnic bias, de-escalation of conflict, and constructive engagement with the public. M48 Expenditures prohibited without waiver No funds under this award may be expended on the purchase of items prohibited by the JAG program statute, unless, as set forth at 34 U.S.C. 10152, the BJA Director certifies that extraordinary and exigent circumstances exist, making such expenditures essential to the maintenance of public safety and good order. Authorization to obligate (federal) award funds to reimburse certain project costs incurred on or after October 1, 2020 The recipient may obligate (federal) award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award (October 1, 2020), however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- (1) the recipient makes a valid acceptance of the award, and (2) all applicable withholding conditions are removed by OJP (via an Award Condition Modification (ACM)). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed.) Except to the extent (if any) that an award condition expressly precludes reimbursement of project costs incurred "at -risk," if and when the recipient makes a valid acceptance of this award and OJP removes each applicable withholding condition through an Award Condition Modification (ACM), the recipient is authorized to obligate (federal) award funds to reimburse itself for project costs incurred "at -risk" earlier during the period of performance (such as project costs incurred prior to award acceptance or prior to removal of an applicable withholding condition), provided that those project costs otherwise are allowable costs under the award. If award funds are used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the FBI) by a government DNA laboratory with access to CODIS. No profiles generated under this award may be entered or uploaded into any non -governmental DNA database without prior express written approval from BJA. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. Booking agencies should work with their state CODIS agency to ensure all requirements are met for participation in Rapid DNA (see National Rapid DNA Booking Operational Procedures Manual). IM51 Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-relevant "eligible records". In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition. M52 Prohibition on use of award funds for match under BVP program JAG funds may not be used as the 50% match for purposes of the DOJ Bulletproof Vest Partnership (BVP) program. M53 Certification of body armor "mandatory wear" policies If recipient uses funds under this award to purchase body armor, the recipient must submit a signed certification that law enforcement agencies receiving body armor purchased with funds from this award have a written "mandatory wear" policy in effect. The recipient must keep signed certifications on file for any subrecipients planning to utilize funds from this award for ballistic -resistant and stab -resistant body armor purchases. This policy must be in place for at least all uniformed officers before any funds from this award may be used by an agency for body armor. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty. M54 Body armor - compliance with NIJ standards and other requirements Ballistic -resistant and stab -resistant body armor purchased with JAG award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List (https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx). In addition, ballistic -resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information can be found here: https:/ / nij.gov/ topics/ technology/ body -armor/ pages/ safety-initiative.aspx. IM55 Body armor - impact on eligibility for other program funds The recipient understands that the use of funds under this award for purchase of body armor may impact eligibility for funding under the Bulletproof Vest Partnership (BVP) program, a separate program operated by BJA, pursuant to the BVP statute at 34 USC 10531(c)(5). 4Q56 BJA- JAG - Withholding of Funds for MOU Withholding of funds: Memorandum of Understanding The recipient may not expend or draw down any award funds until OJP has reviewed and approved the Memorandum of Understanding (MOU), and an Award Condition Modification has been issued to remove this condition. No more data to load 1 have read and understand the information presented in this section of the Federal Award Instrument. -�- Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I -- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) 1 have conducted or there was conducted (including by applicant's legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) 1 have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) 1 understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) 1 understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. [Agency Approval T Deputy Assistant Attorney Maureen Henneberg 9/16/21 3:31 PM General Authorized Representative Entity Acceptance Lioneld Jordan Mayor Date City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2021 Requestor: T Tannehill BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establish revenue and expense budgets for reconciliation of the 2021 Justice Assistance Grant Local Solicitation award in the amount of $54,909. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0799 }f o-�Ly 3lack� 10/14/2021 8:53 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/2/2021 CHKD/POSTED: TOTAL Account Number 54,909 54,909 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20210831 Account Name 1010.200.2920-4302.01 - 54,909 39022 2021 RE State Grants - Operational 1010.200.2920-5304.00 1010.200.2920-5738.00 39,464 - 15,445 - 39022 2021 EX 39022 2021 EX Travel & Training Transfer to -Washington County Sheriff H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0799 Police JAG 2021.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0815 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.14 2022 JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2022 IN THE AMOUNT OF $76,421.40 WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19, 2004, and the City paid a set booking fee per booked prisoner through 2019; and WHEREAS, on September 19, 2019, the Washington County Quortun Court passed an ordinance changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly multiply the City's annual payment for jail services; and WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget shortfall and population estimates for municipalities; and WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2022 in the total amount of $76,421.40. A copy of the Agreement is attached to this Resolution and made a part hereof. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 City of Fayetteville Staff Review Form 2021-0815 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: 10/15/2021 Staff recommends approval of the FY2022 Per Capita Jail Fee Agreement with Washington County, Arkansas for housing prisoners in the County Jail in the amount of $76,421.40. 1010.200.2900-5315.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 321,760.00 $ 170, 281.90 $ 151,478.10 $ 76,421.40 $ 75,056.70 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council FROM: DATE: SUBJECT: Mike Reynolds, Chief of Police October 15, 2021 CITY COUNCIL MEMO FY2022 Per Capita Jail Fee Agreement with Washington County RECOMMENDATION: Staff recommends approval of the FY2022 Per Capita Jail Fee Agreement with Washington County, Arkansas for housing prisoners in the County Jail in the amount of $76,421.40. BACKGROUND: The City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19, 2004. The agreement, with periodic amendments, allows that Washington County will provide jail space for City of Fayetteville prisoners in exchange of the City paying a set price for each booked prisoner. In 2019, the City of Fayetteville paid fees based on $62.00 per booked prisoner charged with misdemeanor crimes and no charge for prisoners booked with felony crimes. On September 19, 2019, the Washington County Quorum Court passed Ordinance 2019-60 establishing a municipal daily jail fee of $63.12 per prisoner per day for all charges. This daily fee had the potential to significantly multiply our annual payment for jail services. Alternatively, the Washington County Judge developed a per capita jail fee based on County jail budget projected shortfall ($200,000.00) and population estimates for municipalities. The 2021 per capita jail fee for the City of Fayetteville was $91,553.45 (approximately $1.05 per resident multiplied by our population of 87,590). DISCUSSION: In 2022, Washington County projects a shortfall of $200,000.00. Based on the per capita jail fee for 2022, the City of Fayetteville represents approximately 38% of their service population. This results in a per capita jail fee of $76,421.40 (approximately $0.81 per resident multiplied by our population of 93,949) for Fayetteville. The per capita jail fee is a lump sum payment payable to Washington County. BUDGET/STAFF IMPACT: The $76,421.40 per capita jail fee is included in our 2022 Proposed Annual Operating Budget. This agreement has no impact on staffing. Attachments: 2022 Per Capita Jail Fee Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 PER CAPITA JAIL FEE AGREEMENT This Agreement is entered into by and between Washington County, Arkansas ("Washington County") and the City of Fayetteville, Arkansas ("Municipality") and will become binding on the parties upon the signing of this agreement. WITNESSETH: WHEREAS, the Washington County Quorum Court passed Ordinance 2019-60 that established a daily rate to be charged to all municipalities for housing of their prisoners in the County Jail; and, WHEREAS, said Ordinance allows a municipality to enter into a contract with Washington County that establishes as amount to be charged for keeping municipal prisoners at the County Jail in lieu paying the daily rate; and WHEREAS, Washington County and the Municipality desire to enter into said agreement in lieu of paying the daily jail rate, as memorialized herein; and WHEREAS, the per capita fee amount paid each year by the Municipality shall be calculated based upon the projected shortfall in the Maintenance and Operations Budget of the County Jail provided by the County Treasurer during the previous year, as published and provided to the Municipality. IT IS THEREFORE HEREBY AGREED THAT: Section 1. Payments: To fund the Washington County Jail's maintenance and operation costs, the Municipality agrees to pay a per capita fee based on the population of the Municipality as calculated by the US Census Bureau in their annual population estimates. Section 2. Annual Review. The Washington County Judge shall request that the Washington County Treasurer estimate the Washington County Jail shortfall amount by September 1" of each year. The County Judge shall send notice to the Municipality of the estimated shortfall amount and the population estimate of the Municipality by October 1" of each year. All notices shall be in writing and shall be provided to the Mayor and Chief of Police, of the Municipality. Section 3. Fee Calculation. The projected shortfall in the County Jail budget shall be divided by the sum of the populations of each Municipality in Washington County and the population of the unincorporated portions of Washington County to determine the per capita fee. Section 4. Agreement Due Date. Any Municipality that choses to participate in the per capita fee payment in lieu of the daily rate fee shall provide a signed agreement to the Washington County Judge by December 3 Vt of each year. Any Municipality that does not provide a signed agreement to the County Judge by December 3 1 " of each year shall pay the daily rate as established by Ordinance of the Washington County Quorum Court. 1 For a Municipality that does not have a Chief of Police, the notice shall on by sent to the Mayor of said Municipality. 10/13/2021 Section 3. Pa ent Due Date. The Municipality shall pay the per capita fee amount by February 1" of each year. Any Municipality that enters into this Agreement that fails to pay by February 1" of each year shall be charged, retroactively, the daily rate as established by Ordinance of the Washington County Quorum Court. Section 4. R tification. If a Municipality fails to ratify this agreement, that Municipality shall be charged the daily rate as established by Ordinance of the Washington County Quorum Court. Section 6. Duration. This Agreement shall become effective on January I" of each year and shall end on December 31' of each year. This Agreement maybe renewed for an additional year via a contract addendum with updated data and executed by the Municipality and Washington County by December 3 1 " of each year. Section 7. Non -a ra riation, Notwithstanding anything contained in this Agreement to the contrary, if a County or City fails to appropriate funds for subsequent periods within the term of this Agreement, the County or City shall not be obligated to make payment(s) beyond the then -current fiscal appropriation period provided that once an appropriation is made, the County or City is obligated to provide funds for that appropriation period. Section 9. Ownersju I and D' osition of Property. Washington County owns and will continue to own all property used by the County Jail. The Municipality will have no legal authority, right, or title to the facility that houses the County Jail or the personal property contained therein. THIS SPACE INTENTIONALLY LEFT BLANK 10/13/2021 Section 10. Per Capita Jail Fee Amount. The per capita jail fee amount charged to the Municipality for the fiscal year 2022, shall he as follows: City Washington County Elkins Elm Springs Farmington Fayetteville Goshen Greenland Johnson Lincoln Prairie Grove Springdale Tontitown West Fork Winslow TOTAL POPULATION WASHINGTON COUNTY 2020 Populati=PerCapitaEstimates * 40,497 32,941.60 3,602 2,929.99 1,896 1,542.27 7,584 6,169.09 93,949 76,421.40 2,102 1,709.84 1,213 986.70 3,609 2,935.69 2,294 1,866.02 7,045 5,730.65 75,083 61,075.14 4,301 3,498.58 2,331 1,896.12 365 296.90 245,871 000,00.00 IN WITNESS WHEREOF, the parties have executed this Agreement. Washington County Judge Mayor of Fayetteville Date Date 10/13/2021 IN WITNESS WHEREOF, the parties have executed this Agreement. Washington County Judge Mayor of Fayetteville Date Date 10/13/2021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0816 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.15 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A MATCHING GRANT AWARD FROM THE 2021 BULLETPROOF VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $11,999.70 FOR THE REPLACEMENT OF BODY ARMOR VESTS AND OUTFITTING NEW OFFICERS FOR FAYETTEVILLE POLICE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a matching grant award from the 2021 Bulletproof Vest Partnership Grant Program in the amount of $11,999.70 for the replacement of body armor vests and outfitting new officers for Fayetteville police officers. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 City of Fayetteville Staff Review Form 2021-0816 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item b Mike Reynolds 10/18/2021 Submitted By Submitted Date Action Recommendation: POLICE (200) Division / Department Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest Partnership (BVP) Grant Program and budget adjustment in the amount of $11,999.70 for the scheduled replacement of expiring body armor vests of current officers and outfitting new officers. Matching funds in the amount of $11,999.70 are budgeted within the Police Ballistic Protection (#13011-1) project of the Capital Improvements Program. Budget Impact: 1010.200.2920-5210.00 General Account Number Fund 37042-2021 Bulletproof Vest Partnership - 2021 Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ Current Balance Does item have a cost? No Item Cost $ J Budget Adjustment Attached? Yes Budget Adjustment $ 12,000.00 Remaining Budget Purchase Order Number: Previous Ordinance or Resolution # V20210527 Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: 2021 Bulletproof Vest Partnership Grant Program Award RECOMMENDATION: Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest Partnership (BVP) Grant Program and budget adjustment in the amount of $11,999.70 for the scheduled replacement of expiring body armor vests of current officers and outfitting new officers with body armor. Matching funds in the amount of $11,999.70 are budgeted within the Police Ballistic Protection (#13011-1) project of the Capital Improvements Program. BACKGROUND: The BVP, created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in excess of $200,000 for the purchase of body armor vests through this partnership. The BVP program provides a vital component to the continuing health, welfare, and safety of our police officers. Each body armor vest has a guaranteed life of five years. All state-of-the-art body armor is custom made to the exact specifications of the wearer. This ensures all officers have a maximum required level of protection. DISCUSSION: The anticipated cost to replace expiring body armor vests and outfit new officers is projected to be $23,999.40. This grant funding by BVP will provide total reimbursement of $11,999.70 of the City's expenses for the purchase of new body armor vests. The Police Department has planned for this grant matching requirement as evidenced by budgeted funds in the Capital Improvements Program's Police Ballistic Protection (#13011-1) project. BUDGET/STAFF IMPACT: The City must match $11,999.70 of the total projected cost of $23,999.40. Currently, matching funds are budgeted in the Capital Improvements Program's Police Ballistic Protection (#13011-1) project. There is no staffing impact related to this grant award. Attachments: Budget Adjustment Grant Award Notice BVP Award Status Summary Sheet Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) 2 Errors Budget Year Division Adjustment Number /Org2 POLICE (200) 2021 Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establishing revenue and expense accounts for the 2021 Bulletproof Vest Partnership in the amount of $24,000 RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: 11/2/2021 2021-0816 Date TOTAL 12,000 12,000 v.20211011 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.200.2920-4309.01 - _12,000 37042 2021 RE Federal Grants - Operational 1010.200.2920-5210.00 12,000 37042 2021 EX Minor Equipment H:\Willie\Bullet proof vests\2021 BVP Grant\Revised Award\BA - 2021 BVP Grant Revised 1 of 1 APPLICATION DETAILS APPLICATION PROFILE Participant FAYETTEVILLE CITY Fiscal Year 2021 Number of Agencies Applied 0 Total Number of Officers for Application 131 Number of Officers on Approved Applications 131 APPLICATION PROFILE Fiscal Year 2021 Vest Replacement Cycle 0 5 Number of Officers 131 Number of Stolen or 1 Number of Damaged Emergency Replacement Needs 0 Number of Officer 13 Turnover APPLICATION DETAILS NIJ# AXBIIIA Grand Totals Quantity Unit Extended Tax Shipping Price Cost and Handling 30 $799.98 $23,999.40 $0.00 30 $23,999.40 $0.00 Total Cost $23,999.40 $23,999.40 AWARD SUMMARY FOR FY2021 REGULAR SOLICITATION Eligible Date Funds Type Award Status Amount Approved Regular PP Fund $23,999.40 $11,999.70 10/18/21 Approved by BVP Grand Totals: RETURN $23,999.40 $11,999.70 Newman, Willie From: BVP Email Account <ojp@public.govdelivery.com> Sent: Thursday, October 14, 2021 9:24 AM To: Newman, Willie Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Award Announcement CAUTION' This email originated from outside of the City of Fayetteville. ❑o not click links or open attachments unless you recognize the sender and know the content is safe. Dear BVP applicant, The Bureau of Justice Assistance (BJA) is pleased to inform you that your jurisdiction will receive an award under the Fiscal Year (FY) 2021 Patrick Leahy Bulletproof Vest Partnership (BVP) solicitation. These funds have been posted to your account in the BVP System. A complete list of FY 2021 BVP awards is available at: https://www.oip.gov/progain/bullgVroof- West-partnership/overview, Important: Jurisdictions must be registered in the SAM system (https://www.sain.gov/SAM/) in order to be paid for any 2021 BVP funds. Please ensure the banking information in SAM is up to date. For more information about renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit htt s:/lsam. ov/content/status-tracker. The SAM Helpdesk can be reached at 866- 606-8220. The FY 2021 award may be used for National Institute of Justice (NIJ) compliant armored vests which were ordered after April 1, 2021. The deadline to request payments from the FY 2021 award is August 31, 2023, or until all available funds have been requested. Awards will not be extended past that date, and any unused funds will be forfeited. Please see the following websites for a list of NIJ compliant vests: https://cjtec.orglcoin . Hance- testing- program/compliant-product-lists/ As a reminder, all jurisdictions that applied for FY 2021 BVP funding certified that a mandatory wear policy was in place for their jurisdiction. BJA will be conducting reviews of the mandatory wear policies as funds are requested from the BVP System. For more information on the BVP mandatory wear policy, please see the BVP Frequently Asked Questions document: https://www.oip.gov/sites/Wfiles/xyckuli241/fileshnedialdocument/FAOsBVPMaiidatoaWearPoli cy_O.pdf Finally, please visit the following page for checklists and guides for each step of the BVP process: htt s://www.o" oy/ ro am/bullet roof -vest- ggnershi 1 ro aln-resources For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help Desk at vests@usdoi.gov or 1-877-758-3787. Thank you BVP Program Support Team Bureau of Justice Assistance This email was sent to wnewman@ci.fayetteville.ar.us using GovDelivery Communications Cloud on behalf of: Department of Justice - Washington, DC City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2021 Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establishing revenue and expense accounts for the 2021 Bulletproof Vest Partnership in the amount of $12,000. (Matching funds are budgeted in project 13011.1.) COUNCIL DATE LEGISTAR FILE ID# 11/2/2021 2021-0816 Hail 31ar1 1012612021 2:21 PM RESOLUTION/ORDINANCE Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/2/2021 CHKD/POSTED: TOTAL Account Number 12,000 12,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.2021101 1 Account Name 1010.200.2920-4309.01 - 12,000 37042 2021 RE Federal Grants - Operational 1010.200.2920-5210.00 12,000 - 37042 2021 EX Minor Equipment H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0816 BA Police Bulletproof Vest award.xlsm 1 of 1 Mike Reynolds City of Fayetteville Staff Review Form 2021-0816 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/18/2021 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest Partnership (BVP) Grant Program and budget adjustment in the amount of $23,999.40 for the scheduled replacement of expiring body armor vests of current officers and outfitting new officers. Matching funds in the amount of $23,999.40 are budgeted within the Police Ballistic Protection (#13011-1) project of the Capital Improvements Program. 1010.200.2920-5210.00 Account Number 37042-2021 Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Budget Impact: General Fund Bulletproof Vest Partnership - 2021 Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 24,000.00 i V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Police DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: 2021 Bulletproof Vest Partnership Grant Program Award RECOMMENDATION: Staff recommends approval of a matching grant award from the 2021 Bulletproof Vest Partnership (BVP) Grant Program and budget adjustment in the amount of $23,999.40 for the scheduled replacement of expiring body armor vests of current officers and outfitting new officers with body armor. Matching funds in the amount of $23,999.40 are budgeted within the Police Ballistic Protection (#13011-1) project of the Capital Improvements Program. BACKGROUND: The BVP, created by the Bulletproof Vest Partnership Grant Act of 1998, is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in excess of $200,000 for the purchase of body armor vests through this partnership. The BVP program provides a vital component to the continuing health, welfare, and safety of our police officers. Each body armor vest has a guaranteed life of five years. All state-of-the-art body armor is custom made to the exact specifications of the wearer. This ensures all officers have a maximum required level of protection. DISCUSSION: The anticipated cost to replace expiring body armor vests and outfit new officers is projected to be $47,998.80. This grant funding by BVP will provide total reimbursement of $23,999.40 of the City's expenses for the purchase of new body armor vests. The Police Department has planned for this grant matching requirement as evidenced by budgeted funds in the Capital Improvements Program's Police Ballistic Protection (#13011-1) project. BUDGET/STAFF IMPACT: The City must match $23,999.40 of the total projected cost of $47,998.80. Currently, matching funds are budgeted in the Capital Improvements Program's Police Ballistic Protection (#13011-1) project. There is no staffing impact related to this grant award. Attachments: Budget Adjustment Grant Award Notice BVP Award Status Summary Sheet Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Tannehill, Tonyia From: BVP Email Account <ojp@public.govdelivery.com> Sent: Thursday, October 14, 2021 9:24 AM To: Tannehill, Tonyia Subject: Bulletproof Vest Partnership (BVP) — FY 2021 Award Announcement CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear BVP applicant, The Bureau of Justice Assistance (BJA) is pleased to inform you that your jurisdiction will receive an award under the Fiscal Year (FY) 2021 Patrick Leahy Bulletproof Vest Partnership (BVP) solicitation. These funds have been posted to your account in the BVP System. A complete list of FY 2021 BVP awards is available at: https://www.oip.gov/pro�),,raiiifbulletproof- vest-partnership/overview- Important: Jurisdictions must be registered in the SAM system (hops://www.samigov/SAMI) in order to be paid for any 2021 BVP funds. Please ensure the banking information in SAM is up to date. For more information about renewing and updating your existing SAM registration, or registering in SAM as a new entity, please visit https://sam.p-ov/content/status-trackei-. The SAM Helpdesk can be reached at 866- 606-8220. The FY 2021 award may be used for National Institute of Justice (NIJ) compliant armored vests which were ordered after April 1, 2021. The deadline to request payments from the FY 2021 award is August 31, 2023, or until all available funds have been requested. Awards will not be extended past that date, and any unused funds will be forfeited. Please see the following websites for a list of NIJ compliant vests: htt s://citee.or compliance- test program/compliant-product-lists/ As a reminder, all jurisdictions that applied for FY 2021 BVP funding certified that a mandatory wear policy was in place for their jurisdiction. BJA will be conducting reviews of the mandatory wear policies as funds are requested from the BVP System. For more information on the BVP mandatory wear policy, please see the BVP Frequently Asked Questions document: https://www.oip.gov/siteVfiles/x ckuh241/files/media/doeumentT,A sBVPMandator N arPoli cy O.pdf Finally, please visit the following page for checklists and guides for each step of the BVP process: htt s://www.o' ovl ra am/bullet roof -vest- ,,u-tnershi / ro aln-resources For questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help Desk at vests a,usdoigov or 1-877-758-3787. Thank you BVP Program Support Team Bureau of This email was sent to ttannehill@fayetteville-ar.gov using GovDelivery Communications Cloud on behalf of: Department of Justice • Washington, DC 10/14/2021 Jurisdiction's Handbook APPLICATION DETAILS APPLICATION PROFILE Participant FAYETTEVILLE CITY Fiscal Year 2021 Number of Agencies Applied 0 Total Number of Officers for 131 Application Number of Officers on 131 Approved Applications APPLICATION PROFILE Fiscal Year 2021 Vest Replacement Cycle 0 5 Number of Officers 131 Number of Stolen or 1 Number of Damaged Emergency Replacement Needs 0 Number of Officer 13 Turnover APPLICATION DETAILS https:Hgrants.ojp.usdoj.gov/bvp/vests/roles/jurisdiction/history/app_detalls.jsp?LEA ID=42072003&applYear-2021&applName=2021+Regular+Fund&... 1/2 NIJ# AXBIIIA Grand Totals Jurisdiction's Handbook Quantity Unit Extended Tax Shipping Price Cost and Handling 30 $799.98 $23,999.40 $0.00 30 $23,999.40 $0.00 Total Cost $23,999.40 $23,999.40 AWARD SUMMARY FOR FY2021 REGULAR FUND Funds Type Eligible Amount Award Date Approved Status Regular Fund $23,999.40 Processing Grand Totals: $23,999.40 RETURN https://grants.ojp.usdoj.gov/bvp/vests/roles/jurisdiction/history/app_details.jsp?LEA_ID=42072003&applYear=2021 &applName=2021+Regular+Fund&... 2/2 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2021 Requestor: T. Tannehill BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establishing revenue and expense accounts for the 2021 Bulletproof Vest Partnership in the amount of $24,000. COUNCIL DATE LEGISTAR FILE ID# 11/2/2021 2021-816 1011512021 10:18 AM RESOLUTION/ORDINANCE Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/2/2021 CHKD/POSTED: TOTAL Account Number 24,000 24,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20211011 Account Name 1010.200.2920-4309.01 - 24,000 37042 2021 RE Federal Grants - Operational 1010.200.2920-5210.00 24,000 - 37042 2021 EX Minor Equipment H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0816 BA Police Bulletproof Vest award.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0809 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.16 FLEET OFFICE EXPANSION PROJECT: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT REAPPROPRIATING FUNDS IN THE AMOUNT OF $10,000.00 FROM THE FLEET SHOP EXPANSION PROJECT TO THE FLEET OFFICE EXPANSION PROJECT WHEREAS, the funds currently appropriated for the Fleet Shop Expansion Project will not be needed until later in 2022; and WHEREAS, the original requested budget for the office expansion project was $20,000 but, after realizing the need to outsource portions of the project, the cost will be closer to $30,000; and WHEREAS, the funds from the Fleet Shop Expansion Project can be used to fund the Fleet Office Expansion Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, reappropriating funds in the amount of $10,000.00 from the Fleet Shop Expansion Project to the Fleet Office Expansion Project. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Sara Combs Submitted By City of Fayetteville Staff Review Form 2021-0809 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: Staff recommends moving funds from the Fleet Shop Expansion project to the Fleet Office Expansion project through the approval of a budget adjustment. Budget Impact: 9700.770.1920-5804.00 Account Number 21007.1 Shop Fund Fleet - Office Expansion Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Project Title $ 20,000.00 $ 20,000.00 $ 10,000.00 30,0nn nn V20210527 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: October 13, 2021 CITY COUNCIL MEMO SUBJECT: Budget Adjustment between two Shop Projects RECOMMENDATION: Staff recommends moving funds from the Fleet Shop Expansion project to the Fleet Office Expansion project through the approval of a budget adjustment. BACKGROUND: The two shop projects in question were both presented and approved in the 2021-2025 CIP. When initially requested it was believed that Facilities Management would be able to perform the duties needed primarily in house. However, due to additional tasks and staffing changes, this is no longer the case. Both projects will need to be outsourced. DISCUSSION: Fleet's Shop Expansion project (21006.1) was approved to expand Fleet's workspace into the area where the old truck wash was at the end of the shop. It has now been realized that the scope of this project is larger than originally anticipated and the City has just selected an outside company to assist with this. The actual work for this construction is at the soonest going to be a 2022 project. Fleet's Office Expansion project (21007.1) was approved to place an actual office space in the shop. This is for the Shop Supervisor and Lead Mechanics to have a functional working space, where they can still see and be a part of the shop itself. Currently, all 4 staff members share one office and one computer. The scope of the Office Expansion has changed from what is in the original request form to be a simpler design of just a 10'x20' one story office that will be open with 4 desks. Many options were explored once it was established that Facilities Management would not be able to perform the construction. The most cost effective that will meet the goals and needs of Fleet is a modular office. Quotes have been gathered and the lowest was in the amount of $25,325.00. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The office that is currently in use will be turned into a meeting area, as Fleet frequently meets with vendors and user departments and does not have a large enough space, especially when considering Covid restrictions. Facilities Management is able to make this small adjustment to the current office area. BUDGET/STAFF IMPACT: The original requested budget for the office expansion project was $20,000. However, after realizing the need to outsource, the cost will be closer to $30,000. The overall effect this expansion will have on Fleet Operations will be tremendous. As the Fleet itself continues to grow, our Leads and Supervisor requires the space to maintain their own organization and workflows. Having the increased budget will leave us with enough to allow for anything unforeseen and for Facilities Management to adjust the current office into a meeting space. We know that the Shop Expansion is going to be pushed off a while and will likely require additional funding. That can be evaluated at the time information is obtained. For the present, Fleet would like to have $10,000 of the Shop expansion budget moved to the Office Expansion so that one portion of the overall improvements can be completed. Attachments: CIP Budget Request form for Projects 21006.1 and 21007.1 Quotes for Modular Office Budget Adjustment CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2021-2025) Project Title: Fleet - Shop Expansion Division: Fleet Operations (770) project 21006.1 Funding: 9700 - Shop Category: Facilities Management Improvements Rank: 9 Project #: 00000 Project Cost 2021 $ 142,000 2022 - 2023 - 2024 - 2025 - Total $ 142,000 Description: This request is to bring the current Truck Wash located at the west end of the Fleet Shop into the Shop as additional work space. The Fleet itself continues to grow each year, but the shop does not. With the new Car/Truck Wash being complete in 2020, this is the only space for the Shop to expand. Scheduled Implementation: New Project Request Concrete Repair/Rail Crane pier - $15,000; Demolition - $20,000; Wall panel replacement - $30,000; Electrical & Lighting - $20,000; Radiant Heat & Fan - $20,000; Air/oil lines - $10,000; OH Door motors - $4,000; Big Ass Fan - $12,000; Contingency - $11,000 Effect on Operations: This will give the shop more space to work on the vehicles & equipment we currently have. Each technician will have their own bay to work in, allowing us to be more efficient, not forcing anyone outside. To be clear, this is expanding to fit our current needs, not expanding for the future. Master Plan(s) Addressed: 133 CITY OF FAYETTEVILLE, ARKANSAS CAPITAL IMPROVEMENTS PROGRAM (2021-2025) Project Title: Fleet - Office Expansion Division: Fleet Operations (770) Project 21007.1 Funding: 9700 - Shop Category: Facilities Management Improvements Rank: 10 Project #: 00000 Description: Project Cost 2021 $ 20,000 2022 - 2023 - 2024 - 2025 - Total $ 20,000 This request is to build an additional office space in the shop area. This is to be a two story office 8'x10'. The purpose of this will be to allow the Fleet Shop Supervisor to be high enough to visibly see his staff and to be isolated enough to efficiently perform his paperwork. The lower office space will be for the Lead Technicians to use. Scheduled Implementation: New Project Request Elevated Office & Lower office: 160 sq. Ft x 80 $12,800 Stairs 3500 $16,300 Additional Computer $2,000 Subtotal $18,300 Contingency: $1,630 Total: $19,930 Effect on Operations: No effect on operations. Master Plan(s) Addressed: 134 .... approval subject to terms and conditions stated A 1 Starrco Modular Office - 4-Wall Office 10'W x 20'D x 9'H 5fi30tf iNall System 9` Ta1'I (Non -Load Bearing 20 Gauge Steel Door with Glass and Lever Lock (1 ) .... .... Labor (Includes travel expenses, assembly and installation) $3,690 00 Page 1 of 1 ATTENTIONI FOR STUD SPACING REFERENCE, FLOOR TRACK DOORS AND DOOR FRAMES MUST BE SPLICES COINCIDE WITH STUD CENTERLINES. INSTALLED AS A MATCHED SET. THEY ARE IMPORTANT: WALL PANELS INSERT INTO MATCHED AND LABELED AT THE FACTORY. 3 4" DO NOT REMOVE TEMPORARY DOOR FRAME VERTICAL EXTRUSIONS / —TYPICAL. IDENTIFICATION TAG UMIL DOOR AND ITS MATCHED FRAME ARE INSTALLED AS A SET. WINDOW WINDOW HVAC DED. WINDOW o 0 z 3 h z Z 3 4Y __ WINDOW WINDOW WINDOW GCB BOX j.. GENERAL NOTES: 1. PROJECT LOCATION: CITY OF FAYEfTEVILLE 1525 S. HAPPY HOLLOW ROAD FAYETTEVILLE, AR 72701 2. WALL SYSTEM: STARRSPACE 3000-DL 3. PANEL COLOR: T.B.A. 4. EXTRUSION COLOR: T.B.A. 5. SYSTEM HEIGHT: 9'-0" B. ALUMINUM EXTRUSIONS ARE 6063-T6 or T6005A-T61 ALLOY, 7. ROOF DECK IS DESIGNED FOR NON -LOAD BEARING. Revisions No. Date: Description/By: No.1 Date:l Description/By: No.1 loated Description/By: No. Date: Description/By: m E C N� a m 4 �O 1 'ry M V ohm o 8E Y b0 B a a �y �r«_e °�o yi a � c m B � v ; a CiiMN; U� G 2'.d ,'air n .. p LL s r r t _ • z ac,00 ow 0 J W ® I L W IT V Q LL O J o m Q m ❑ U Drawing Title Wall Panel Layout Job No.: Q139540 Checked By: Drawn By: MOM Date: 10/08/2021 Scale: N.T.S. Sheet No. Al 0 ALL -STORAGE PRODUCTS 1-501-666-8600 1701 E. ROOSEVELT RD 1-501-666-3986 FAX LITTLE ROCK, AR 72206 in length. Materials Sales Tax - 9.75% Sara Glenn Fleet Operations Fayetteville, AR T: 479-444-3494 F: sglenn@fayetteville-ar.gov DATE: 06/28/2021 'JOB: Fleet Operations Modular Office SHIP TO: Fayetteville, AR �CDTIE :' AfC 6Jlnits, clraain kits and support sheIfs not included' They can be ordered and installed for an additional $4700. $3,007.88 TAL $37,365.88 Thsnk you- for allowing us to provide this quotation. We Would appreciate receiving your order. This quotation is in effect for 30 days from above date. BY: ____-all -- -- -- Tim Ward MEZZANINES LOCKERS -- - SHELVING -- - - RIVET SHELVING CABINETS ----- MEZZANINE LIFTS PALLET RACK DRIVE. -IN RACK WORK BENCHES GUARD HOUSES MODULAR DRAWERS CANTILEVER RACK SHOP EQUIPMENT WIRE PARTITIONS IN -PLANT OFFICES Page I of 7 aowos-�-o-w cialized Products Group LLC PO Box 9302 - Fayetteville, AR 72703 - 479.236.7494 Company Name Phone/Fax Date City of Fayetteville Fleet Services 479-444-3485 8/17/2021 Address Terms: Salesperson 1525 S. Happy Hollow Rd Net 15 Erica Asfahl City, state &.zip code F.O.B. Salesperson phone Fayetteville, AR 72701 NA 479-236-7494 Attention Delivery Pages in document Sara Glenn and Les McGaugh Leadtime = 15-18 wks 3 CUSTOMER RESPONSIBILITIES: Any and all applicable sales taxes, unless otherwise specified. Any and all building permits, if necessary, by customer. Installation during normal business hours (M-F 7:00 AN to 5:00 P.M.) Offloading of product and transfer to assembly area by customer. Provide forklift and/or scissor for installation purposes (If required). If SPG must rent a forklift for installation, there will be additional charges which are not reflected in this quotation. Any obstructions to be removed by customer, unless purchased as an option. Any and all aspects of Electrical Installation (if required) by customer. If installation area is not prepared upon arrival of SPG crew, customer may be liable for additional installation charges. WE ARE PROUD TO SUBMIT ESTIMATES & SPECIFICATIONS FOR: BASE BID — 8'0" x 12'0" standard electric. structure-oniv installation included: 4-WALL, 2-STORY ENCLOSURE — Omniflex 300+ Fire & Sound Panels and extrusions for this system are to be champagne, white, or gray (please specify). Modular wall panel to be constructed of: '/2" vinyl gypsum interior face Polystyrene core '/2" vinyl gypsum exterior face Each floor: - 40 linear feet Omniflex 300+ Fire & Sound, 3" thick panels - 1st floor = 10' tall panels (drop ceiling 8'0" A.F.F.); 10'0" tall panels hide mezzanine structure - 2nd floor = 9' tall panels (drop ceiling 8'0" A.F.F.) - 4 each painted steel corner post for 3" system - 1 each 3'0" x 7'0" steel door w/ glass (standard hardware, door closer, kick plate) - 2 each standard 4'0" x 3'0" windows, '/4" thick clear tempered glass (see option on page 2 for additional window panels) - 96 ft2 acoustical ceiling 2x4, 8'0" ceiling height - 2 each recessed 2' x 4' troffer light, T8, 120V - 2 each standard duplex outlets + 2 each CAT-5 data port outlets - Standard electric package — requires certified electrician install by others - 1 each 11,600 BTU cool/11,400 BTU heat HVAC unit with 220V outlet - Standard electric package; electrical installation by others (certified electrician) - Modular Electric package not available at this time due to product shortages - Main facility power to be landed in Portafab electrical breaker box by others (certified electrician) - Stair and landing assembly not included; customer to supply self -supported, non-attached steel or wood stair and landing assembly (see option on page 3 for engineered welded steel stair assembly option) - Lift equipment included - This system cannot be purchased through cooperative commodity purchasing means such as SourceWell as this system is a custom -designed product. However, Portafab building systems qualify to be filed as "equipment" under Section 179. BASE BID Total project delivered & structure install only: $ 50,937.00 1,2 BASE BID Total project tax 10.0%, if applicable: $ 5,093.70 See next page for product options and installation options. Specializing In: Industrial Doors, Rack & Storage, Loading Dock, Modular Buildings & Certified Clean Rooms, HVLS Fans, Work Positioners, Mezzanines & Work Platforms, Vertical Material Lifts Thank you for the opportunity. Erica Asfahl - erica@spgmaterialhandling.com We hope to earn your business. Sales & Engineering 479.236.7494 2 IF SpacializE�d Products Group LLG PO Box 9302 - Fayetteville, AR 72703 - 479.23B.7494 ADD OPTION A — Turn -key installation, 8'0" x 12'0" (Modular Electric package in lieu of Standard Electric) - Modular Plug -and -Play Electric system not available at this time due to product shortages ADD OPTION A, delivered & installed: ADD TO BASE $ NA ADD OPTION A, tax 10.0%, if applicable: ADD TO BASE $ NA ADD OPTION B — 12'0" x 12'0" footprint with Portafab structure installation only (Standard Electric package) OmniFlex 300+ Fire & Sound - Panels and extrusions are to be champagne, white, or gray (please specify). Modular wall panel to be constructed of: '/2" vinyl gypsum interior face Polystyrene core '/2" vinyl gypsum exterior face Each floor: - 48 linear feet Omniflex 300+ Fire & Sound, 3" thick panels - 1st floor = 10' tall panels (drop ceiling 8'0" A.F.F.) - 2nd floor = 9' tall panels (drop ceiling 8'0" A.F.F.) - 144 ft2 acoustical ceiling 2x4, 8'0" ceiling height - 3 each recessed 2' x 4' troffer light, T8, 120V - Modular Plug -and -Play Electric Package not available at this time due to product shortages - All other items same as 8'0" x 12'0" footprint BASE BID on page 1 (windows, outlets/data, HVAC, doors, no stair assembly) - Portafab structure installation by SPG; All electrical by others (Standard Electrical package install by certified electrician) - Landing of main facility power in Portafab electrical breaker box by others (certified electrician) - Lift equipment included ADD OPTION B, Total project delivered & installed: ADD TO BASE $ 5,167.001 ADD OPTION B, Total project tax 10.0%, if applicable: ADD TO BASE $ 516.70 ADD OPTION C — PE STAMPED DRAWINGS AND CALCS - Include PE -stamped drawings with calculations to any structure (usually required if building permit is required) - Standard drawing package supplied with BASE BID and OPTION B, but without PE stamp and calculations ADD OPTION C, delivered & installed: ADD OPTION C, tax 10.0%, if applicable: ADD TO ANY $ 5,920.00 ADD TO ANY $ 592.00 ADD OPTION D — ADD ADDITION WINDOW PANELS - Unit price to add one each standard 4'0" x 3'0" windows, '/4' thick clear tempered glass ADD OPTION D, delivered & installed: ADD TO ANY $ 294.00 EA ADD OPTION D, tax 10.0%, if applicable: ADD TO ANY $ 29.40 EA See next page for product options and installation options. Specializing In: Industrial Doors, Rack & Storage, Loading Dock, Modular Buildings & Certified Clean Rooms, HVLS Fans, Work Positioners, Mezzanines & Work Platforms, Vertical Material Lifts Thank you for the opportunity. We hope to earn your business. Erica Asfahl — erica@spgmaterialhandling.com Sales & Engineering 479.236.7494 PAGE 2 3 IF141SIR 1b a Lm=i Specialized FPr-oducts Group LLC PO Box 9302 • Fayetteville, AR 72703 - 479.236.7494 ADD OPTION E — ADD ENGINEERED STEEL STAIR+LANDING ASSEMBLY - Add to either footprint fully -welded, engineered steel stair and landing assembly (All stair assemblies are self -supported, free-standing assemblies not to be attached to Portafab structure.) ADD OPTION E, delivered & installed: ADD OPTION E, tax 10.0%, if applicable: ADD TO ANY $ 19,389.00 ADD TO ANY $ 1,938.90 VOLATILE MARKET NOTE: Customer acknowledges that this quote is completed during a period of material and equipment price volatility. To provide the lowest feasible proposal to the customer, Specialized Products Group has included materials and equipment in the quote at prices available as of the date of this proposal, with little or no allowance for price escalation. Customer agrees that, if commercially -available prices for any type of material or equipment necessary for the goods increase by more than 3% from prices effective on the date of the quote until procurement and release for production by seller, based upon demonstrable industry price metrics, the quote shall be increase by the amount such documented price increase exceeds 3% for the affected materials and/or equipment that will be incorporated in the goods. NOTES: 1. Bid valid for 7 days due to extremely volatile market. 2. All lift equipment included. Specializing In: Industrial Doors, Rack & Storage, Loading Dock, Modular Buildings & Certified Clean Rooms, HVLS Fans, Work Positioners, Mezzanines & Work Platforms, Vertical Material Lifts Thank you for the opportunity. We hope to earn your business. Erica Asfahl — erica@spgmaterialhandling.com Sales & Engineering 479.236.7494 PAGE 3 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Combs BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Moving funds from the Fleet Shop Expansion project to the Fleet Office Expansion project. This will allow us to complete the Office Expansion, and because the Shop Expansion is going to be more involved than originally anticipated, those funds will not be required for quite some time. COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0809 Hovy 3lack� 1011412021 10:00 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 11/2/2021 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - - v.2021 1011 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5804.00 (10,000) - 21006 1 EX Building Costs 9700.770.1920-5804.00 10,000 - 21007 1 EX Building Costs H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0809 BA Fleet Office Expansion.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0811 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.17 ADDITIONAL FLEET FUEL PURCHASE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021 THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the attached budget adjustment in the amount of $117,000.00 for the purchase of additional fleet fuel through the end of 2021. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Sara Combs Submitted By City of Fayetteville Staff Review Form 2021-0811 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/13/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FOR THE PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021. 9700.770.1910-5213.01 Account Number Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Shop Fund Project Title $ 565,941.00 $ 512,596.15 $ 53,344.85 $ 117,000.00 170,344.85 V20210527 Previous Ordinance or Resolution # Approval Date: Comments: Item cost based on recent history prices and historical use/need. CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: October 13, 2021 SUBJECT: Budget Adjustment for increase to Fuel CITY COUNCIL MEMO RECOMMENDATION: Council approves the budget adjustment to Fleet Fuel for the additional fuel needed. BACKGROUND: Due to the increased cost of fuel this year, compared to the last few years, Fleet needs to request a Budget Adjustment. The revenue for these expenses will also be recognized. DISCUSSION: The budget adjustment is needed to keep the overall Fleet going. The increase to prices was unforeseen and could not have been planned. BUDGET/STAFF IMPACT: Due to the increase in fuel revenue to balance the expense, this will not have any impact on fund balance. Attachments: Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Combs BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $117,000.00 FORTH E PURCHASE OF ADDITIONAL FLEET FUEL THROUGH THE END OF 2021. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-081 1 KeA/iYvSprbnger 1011312021 5:59 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 117,000 117,000 Increase / (Decrease) Expense Revenue v.20211011 Proiect.Sub# Project Sub.Detl AT Account Name 9700.770.1910-4429.02 - 117,000 RE Internal Charges - Fleet Fuel 9700.770.1910-5213.01 117,000 - EX Fuel - Diesel (Inventory) H:\Budget Adjustments\2021_Budget\City Council\ 11-02-2021 \2021-081 1 BA Fleet Fuel BA.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0814 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.18 TIPS COOPERATIVE PURCHASING CONTRACT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF VIDEO SECURITY NETWORKING EQUIPMENT, SOFTWARE, AND SERVICES FROM AUTHORIZED RESELLERS, PURSUANT TO A TIPS COOPERATIVE PURCHASING CONTRACT, ON AN AS NEEDED BASIS THROUGH JULY 31, 2024 AND ANY FUTURE RENEWAL PERIODS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approve the purchase of video security networking equipment, software, and services from authorized resellers pursuant to a TIPS cooperative purchasing contract, a copy of which is attached to this Resolution, on an as needed basis through July 31, 2024 as well as any future renewal periods. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Brad Fulmer Submitted By City of Fayetteville Staff Review Form 2021-0814 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/14/2021 Submitted Date Action Recommendation: INFORMATION TECHNOLOGY (170) Division / Department A resolution to authorize the purchase of networking equipment, software, and services including video security cameras, video management software and hardware, and access control on an as -needed basis, from authorized resellers, pursuant to a TIPS Interlocal cooperative purchasing contract #21050301 through July 31, 2024, and any future renewal periods. Account Number Project Number Budgeted Item? Yes Does item have a cost? Budget Adjustment Attached? Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Keith Macedo, IT Director Susan Norton, Chief of Staff FROM: Brad Fulmer, Assistant IT Director DATE: October 14, 2021 SUBJECT: Video Security CITY COUNCIL MEMO RECOMMENDATION: A resolution to authorize the purchase of networking equipment, software, and services including video security cameras, video management software and hardware, and access control on an as -needed basis, from authorized resellers, pursuant to a TIPS Interlocal cooperative purchasing contract #21050301 through July 31, 2024, and any future renewal periods. BACKGROUND: TIPS is an acronym for The Interlocal Purchasing System. TIPS is a national purchasing cooperative that provides access to competitively bid purchasing contracts. Contract #21050301 was awarded to multiple vendors and it valid through July 31, 2024. DISCUSSION: Purchasing video security equipment from the TIPS contract gives the City an opportunity to leverage competitive pricing which is based off a high -volume discount. If the City were to bid such products and services itself, it would not benefit from the shared purchasing power that the TIPS cooperative contract provides. There is no fee to the City to purchase from the contract. BUDGET/STAFF IMPACT: Video security equipment is budgeted within each division and various capital improvement projects and operating budgets across the City. Attachments: Staff Review Form TIPS #210503 RFP TIPS #210503 Advertisement TIPS #210503 Vendor Responses Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 COMPETITIVE PROCUREMENT SOLICITATION DOCUMENT •.,low i i (- THE INTERLOCAL PURCHASING SYSTEM (TIPS) A Cooperative Purchasing Program available for membership by Governmental and other eligible entities in all fifty states. M TEXAS REGION 8 EDUCATION SERVICE CENTER (Region 8 ESC) TIPS Lead Agency CONTACT INFORMATION: TIPS/Region 8 ESC 4845 US Hwy. 271 North Pittsburg, Texas 75686 Toll Free: (866) 839-8477 Email: bids@tips-usa.com Website: www.tips-usa.com NOTICE TO PROPOSERS PROPOSAL DUE DATE: JUNE 18, 2021 AT 3:00 P.M. LOCAL TIME ALL PROPOSALS TO BE RECEIVED ELECTRONICALLY, OR OTHERWISE, BY FOREGOING DATE & TIME. LOCATION OF SOLICITATION DOCUMENTS: Solicitation documents are located at http://tips.ionwave.net. If you encounter a problem while accessing the solicitation, please contact TIPS at the contact information provided above for assistance. REQUEST FOR PROPOSAL: This solicitation document is a Request for Proposal as permitted in Texas Education Code § 44.031 for the category: RFP 210503 Networking Equipment, Software, and Services — PART 1 ONLY PART 2 is the Job Order Contract Section of this combination solicitation NOTICE: The type of solicitation document is identified directly above. The use of terms such as: "Solicitation", "Bid", "Request for Proposal", "RFP", "Request for Competitive Sealed Proposal", "RCSP", or other specific terms, may be inaccurate legal terminology and should be construed to mean the method of competitive procurement identified directly above with the legal citation. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 1 PIGGYBACKING NOTICE: THIS IDIQ SOLITICATION IS INTENDED FOR THE USE OF REGION 8 ESC, TIPS, TIPS MEMBER ENTITIES (MEMBERS), AND FUTURE MEMBERS TO PIGGYBACK UPON AND UTILIZE AS THEIR OWN SOLICITATION FOR LEGAL PROCUREMENT. SINCE MEMBER ENTITITES PIGGYBACKING ON AN AGREEMENT RESULTING FROM THIS SOLICITATION MAY DO SO AT THEIR OWN DISCRETION/TIMING, THE SCOPE REQUIREMENTS OF THE SOLICITATION MAY CHANGE DURING THE LIFE OF THE RESULTING IDIQ AGREEMENTS AND NO SPECIFIC PURCHASE VOLUME IS GUARANTEED BY TIPS. General Information Id1►/_1►[a]1►EC%]aIUP TIPS Vendor Paid Fee The total cost of the TIPS program, in most cases, is primarily funded through an administration fee paid to TIPS by the awarded contractors. The fee is based on actual vendor project sales. Vendor will pay the fee on the amount actually invoiced and paid on TIPS sales by TIPS members. Fees are not assessed to vendors for shipping cost, required bond cost, or any taxes that may be applicable. TIPS establishes a fee for each solicitation for proposals that is in the best interest of TIPS and its members. The fee schedule for agreements awarded under solicitation is 2%. Term of Agreement and Renewals The Agreement with TIPS is for approximately three (3) years with an option for renewal for an additional one (1) consecutive year. If TIPS offers the renewal extension year, the Vendor will be notified by email to the primary contact of the awarded Vendor and shall be deemed accepted by the Vendor unless the awarded Vendor notifies TIPS of its objection to the additional term. TIPS may or may not exercise the available extension(s) provided in the original solicitation beyond the base three- year term. Whether or not to offer the extension is at the sole discretion of TIPS. "Start Date" for Term Calculation Purposes Only: Regardless of actual award/effective date of Contract, for Agreement "term" calculation purposes only, the Agreement "start date" is the last day of the month that Award Notifications are anticipated as published in the Solicitation Example: If the anticipated award date published in the Solicitation is May 22, 2020 but extended negotiations delay award until June 27, 2020 The end date of the resulting initial "three-year" term Agreement, (which is subject to an extension(s)) will still be May 31, 2023. "Termination Date": The scheduled Agreement "termination date" shall be the last day of the month of the month of the Original Solicitation's Anticipated Award Date plus three years. Example: If the original term is approximately three years, and the solicitation provides an anticipated award date of May 22, 2020, the expiration date of the original three-year term shall be May 31, 2023. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 2 Extensions: Any extensions of the original term shall begin on the next day after the day the original term expires. Example Following the Previous Example: If TIPS offers a one-year extension, the expiration of the extended term shall be May 31, 2024. TIPS may offer to extend Vendor Agreements to the fullest extent the original Solicitation permits. THIS CLAUSE CONTROLS OVER ANY OTHER TERM IN ANY OTHER PART OF THIS SOLICITATION. TIPS reserves the right to solicit proposals at any time it is in the best interest of TIPS and/or its members. VALUE OF THE CONTRACT The estimated value forthe life of the of the contract for all awarded vendors combined is $2,945,258.80. This estimate is not a guarantee of the minimum or maximum value of the contract because TIPS cannot accurately predict the future needs of our member entities, their budget allocations, or the ongoing needs as they relate to this solicitation. Termination TIPS or the awarded vendor may terminate an award under this solicitation at will for cause or no cause or for convenience. TIPS must provide the vendor with 30 days prior written notice to the awarded vendor at the address provided in the response or as otherwise provided. The Awarded vendor shall provide TIPS with 90 days prior written notice of termination in order to protect the interests of the TIPS member that may be in negotiation or budget approval process. Miscellaneous The Vendor acknowledges and agrees that continued participation in TIPS is subject to TIPS sole discretion and that any Vendor may be removed from the participation in the Program at any time with or without cause. Nothing in the Agreement or in any other communication between TIPS and the Vendor may be construed as a guarantee that TIPS or TIPS Members will submit any orders at any time. TIPS reserves the right to request additional proposals for items or services already on Agreement at any time. Vendor Questions Questions about the specific solicitation shall be submitted to bids@tips-usa.com with the following in the subject line: "Networking Equipment, Software, and Services — Proposing Vendor Question". Questions of a ministerial nature will be answered without an addendum, but questions of a substantive nature that are not addressed in the solicitation or deemed relevant to the process by TIPS will be addressed by properly posted addendum. SUBSTANTIVE QUESTIONS WILL BE RECEIVED UNTIL June 11, 2021 AT NOON Local Time. Pre -Bid Meeting (Not Mandatory) A Pre -Bid Meeting may be requested by any proposer, if you wish to request a Pre -Bid Meeting, please email bids@tips-usa.com by Noon, May 20, 2021. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 3 If requested, a Pre -Bid meeting will be scheduled if agreed by TIPS, an addendum posted and a notification will be sent by the electronic bidding system to all known interested parties. *If Requested, TIPS reserves the right to determine if a Pre -Bid Meeting is held.* ANTICIPATED SCHEDULE OF AWARD OR RELATED EVENT: These anticipated dates may change due to number of responses and staff workloads or extension of time for the due date. Posting Date May 6, 2021 8:00 A.M. Local Time Proposal Deadline June 18, 2021 3:00 P.M. Local Time Proposal Opening June 18, 2021 3:00 P.M. Local Time Proposal Review Begins June 18, 2021 3:01 P.M. Local Time Proposal Review Ends July 15, 2021 One (1) week prior to anticipated Award Date Proposals Award July 22, 2021 8:30 A.M. Local Time Award Notifications July 22, 2021 12:00 P.M. Local Time Negotiating deviations to terms and conditions is very time consuming, so Vendors with deviations are evaluated last, so TIPS does not delay awards to vendors that do not submit deviations. TIPS agreements are available for use by all schools, colleges, universities, cities, counties and other government entities in all fifty states if permitted by the jurisdictions of the governmental entities. Pricing Models Pricing for Line Items or Catalog It is the intention of TIPS to establish an agreement to furnish and/or deliver all goods and services provided by awarded vendors to its members. Proposers are requested to submit a proposal for offering their complete and total line of available products and services to governmental entities, including school districts. If a name brand is mentioned in the specifications, proposals on any reputable manufacturer's regularly produced equipment of such items of a similar nature or similarly used and substantially equivalent will be considered. The list or category of goods or services sought by this solicitation is inclusive and not exclusive. There may be other similarly used items that are sold by the responding vendors that may be included as part of the proposing vendor's "catalog" (defined below) now or during the life of the agreement that are considered included in this solicitation and subject to the minimum discount proposed. Pricing may also be exclusively The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 4 line item pricing or, and recommended, in combination with a minimum catalog discount. Example: During the life of the agreement, models change and new products come to market that are in the same category and are added to the vendor's "catalog' and are available for purchase by users of the agreement. If you fail to propose a minimum discount off your catalog, it may limit the ability to change pricing of catalog items and services during the life of the award. Definition of "catalog" "Catalog" means the available list of tangible personal property or services, in the most current listing, regardless of date, during the life of the contract, that takes the form of a catalog, price list, schedule, shelf price or other form that: A. is regularly maintained by the manufacturer or vendor of an item; and B. is either published or otherwise available for inspection by a customer during the purchase process; C. to which the minimum discount proposed by the proposing vendor may be applied. Adding New or Replacement Goods Items During the Life of the Agreement Is easiest proposing a Minimum Discount off (PREFERRED MODEL) catalog prices for goods or a markup on vendor's cost of a good item. See PART 1 Pricing sheet 1. Pay Careful Attention to This When Completing the Pricing spreadsheets. Adding New or Replacement Services During the Life of the Agreement Is easiest proposing a Discount off (PREFERRED MODEL) catalog prices for Services because there is no manufacturer or supplier's price in which to apply a markup percentage. See PART 1 Pricing sheet 2. Pay Careful Attention to This When Completing the Pricing spreadsheet. Explanation: Markup on cost Vendors may propose a markup on miscellaneous items that are not ordinarily in their catalog or for which no list or manufacturer's pricing is available. It is NOT recommended proposers use the Markup pricing method EXCLUSIVELY because many members are not allowed to use a bid with a markup pricing method, specifically when using Federal Grant Funds. Using this pricing method may limit the effectiveness of your award. If you choose to use the markup pricing method: When proposing a markup on cost model, the vendor shall be required to provide proof of actual cost to the vendor of the goods sold to verify pricing markup is properly and legally applied for the sale of the goods. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 5 NEW ITEMS: TIPS will allow the addition of new goods items to be added to the agreement when they become available to the market through the vendor under the discount off published pricing model or markup on cost model. You must stipulate a discount or markup on catalog price in the appropriate section of the pricing Excel sheet to be eligible for this option. You may stipulate discount off specific brands or lines of goods if you desire. Be thorough and concise. Any items added must be available to all customers, within legal or contractual limitations, if any. (Example: Apple products are not permitted to be sold to the education market without special agreement from Apple but may be sold to other government customers.) REPLACEMENT OF DISCONTINUED OR LIMITED AVAILABILITY ITEMS: When proposing a Line Item pricing model - TIPS will allow replacement items to the original list item if it is no longer manufactured or is available in limited quantities. Limited availability must be documented by a letter from the manufacturer. Vendor may replace it with an item of like kind and quality and the price will remain the same as proposed, except if it is cheaper, vendor shall lower the price accordingly and if it is more expensive due to vendor's actual cost from the manufacturer, it will be priced and the same discount shall apply as the item it replaces. Vendor shall be required to prove the pricing if the cost is higher than the original core list price to customer. Note: If you propose a minimum Discount off catalog, you avoid this process since you are adding an item to your catalog and list price and the proposed minimum discount off catalog would apply to the new item. Shipping cost: Pricing presented for goods offered should not include shipping costs from dealer to Member customer. IF shipping is included in the price regardless of the situation, then you simply state no additional cost for shipping or delivery to any customer. Example if the truck includes deliver but parts do not, them be sure to specify the variations in your pricing. Shipping method is determined by the vendor and the Member/Customer at the time of the quote/purchase by the Member/Customer and satisfactory shipping methods and costs are agreed at that time. Shipping should be passed through at actual cost to the TIPS Member. SPECIFICATIONS and PRICING FORMAT (EXCEL SPREADSHEET) Proposals on any reputable manufacturers regularly produced goods falling within the general categories solicited herein will be considered for award. If a name brand is mentioned, it is only to illustrate type and quality and is not intended to restrict competition. Any list included herein is inclusive and not exclusive. There may be other similarly used items that are sold by the responding vendors that may be included as part of the proposing vendor's "catalog" (Defined above) now or during the life of the contract that are considered included in this RFP. Example: During the life of the contract, models change The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 6 and new products come to market that are in the same category and are added to the vendor's "catalog" and are available for purchase by users of the contract provided the catalog discount or cost markup proposed is honored by the awarded vendor. TIPS leaves it to the proposer to determine what goods or services that perform or serve this function and the proposer may list or include anything applicable. This solicitation is seeking providers for: Networking Equipment, Software, and Services Specifications and Pricing It is the intention of Region 8 ESC to contract with reliable, high performance vendors to supply networking equipment, software, and related non -construction services to public agencies and certain non-profit organizations in the United States. The vendors offerings should include but not be limited to: • switches; • routers; • gateways; • bridges; • hubs; • firewalls; • proxy servers; • email servers; • DNS servers; • DHCP servers; • wireless equipment; • network services; • cloud services, and; • and any other closely related networking product. PART 2 OF THIS SOLICITATION ADDRESSES INSTALLATION, WIRING, AND OTHER SITE WORK, UTILITIES, ETC. THAT ARE CONSIDERED A PUBLIC WORK WHICH MAY BE REQUESTED OR NECESSARY FOR COMPLETION OF THE REQUESTED PROJECT(S). PART 2 WORK MAY REQUIRE PAYMENT AND PERFORMANCE BONDS AND OTHER COMPLIANCE STEPS FOR THE TIPS MEMBER WHICH ARE ADDRESSED IN PART 2 OF THIS SOLICITATION. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 7 If a price list or catalog is submitted or available as defined herein, then a percentage off catalog is acceptable. If line item pricing is proposed, proposals should include any and all listings of product names, sizes, packaging, quantity, pricing, description of services and any other related information. Proposals should include all listings of networking equipment, software, and related non -construction services, description of services, and any other related services. DO NOT INCLUDE ITEMS THAT ARE NOT CONSIDERED networking equipment, software, and related non -construction services. Hourly or other unit pricing for services providing installation, repair, or maintenance to may be submitted. Accessories to support networking equipment and software should be submitted. Offerors may provide pricing based on a discount from a manufacturer's price list or catalog, or fixed price, or a combination of both with indefinite quantities. An Electronic Catalog, links to same, and/or availability to access the list prices should accompany the proposal if a discount off catalog is proposed. Multiple percentage discount structure is also acceptable. Please specify where different percentage discounts apply. Additional pricing and/or discounts may be included. Each service proposed is to be priced separately with all ineligible items identified. TIPS may award to multiple vendors. See pricing instruction in this document and on the pricing forms 1 and 2. Offerors may elect to limit their proposals to a single service within any category, or multiple services within any or all categories. Region 8 ESC is seeking service providers that have the depth, breadth and quality of resources necessary to complete various aspects of this contract. In addition, TIPS also requests any relevant value add commodity or service that could be provided under this contract. While this solicitation specifically covers the above -mentioned category, Offerors are encouraged to submit an offering on any and all products or services available that they currently perform in their normal course of business. Respondent shall perform and provide these products and/or services under the terms of this agreement. The supplier shall assist the end user with making a determination of their individual needs. The following is a list of included (but not limited to) categories. Proposers may serve a local area only or a broader geographic area at their discretion and should indicate their limitations for a service area. Proposers may submit all items and goods related to supplying networking equipment, software, and related non -construction services that they offer. Proposer should submit all applicable services for all types of networking equipment and software. Value Added Pricing Value added services should be explained in detail. If proposer can offer greater quantities at lower pricing, these "value added" prices should be submitted in this section. Proposal should list offerings to be considered as part of the category of networking equipment, software, and related non -construction services that can be provided by the Vendor. Servicing of networking equipment, software, or any related service to support networking equipment and software may be included in this proposal. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 8 A discount off list price pricing model is ideal as list prices change over the life of the awarded agreement. Possible pricing models are discussed in this document. Any other goods and services that are logically related to this general category. TIPS reserves the sole right to determine whether or not proposed goods or services are logically related to this general category. Additional Services: Proposer should list in the PART 1 Pricing Sheet 2 excel spreadsheet all related services, installation, travel, and hourly fee or other defined unit cost according to category offered on this contract. Offering must be related to this category. No inappropriate offerings will be considered. For projects that are considered a Public Work/Construction, the work can be provided through the PART 2 Job Order Contract (JOC) section of this solicitation. The Vendor may furnish all necessary labor, materials, tools, supplies, equipment, transportation, supervision, management and may perform all operations necessary and required for services. All work shall be performed in accordance with the requirements set forth in the resulting contract and each mutually agreed upon work request or purchase order issued by TIPS participating members. NOTHING IN PART 1 IS REQUESTING SERVICES THAT ARE CONSIDERED A PUBLIC WORK/CONSTRUCTION. PART 2 ADDRESSES ANY PROJECTS THAT ARE CLASSIFIED AS PUBLIC WORKS OR CONSTRUCTION BY THE TIPS MEMBER ENTITY. PART 1 Pricing Sheets 1 and 2 must be downloaded from the "Attachments" section, completed and uploaded to the "Response Attachments" PRICING sections. Since the list of items a vendor may carry is potentially very long, and items are removed and added to the market frequently, it may be more advantageous to propose a minimum discount off your catalog for goods and services. You may offer different discounts for different brands or lines or services of goods if you choose. A zero discount off catalog proposal is permitted, but TIPS encourages vendors to propose the best discount they feel is necessary to compete with other retailers to provide the greatest benefit to TIPS members. Proposer shall propose a minimum discount off catalog in the eBid system attribute for all non -line items proposed so you will be covered when future items are available in you catalog. By doing this, the pricing is a ceiling and not a floor. You may always lower your price or increase your minimum discount percentage to be more competitive in a particular situation You may propose all goods as a line item list if you prefer but the PREFERRED proposal method is a minimum discount off catalog prices. Line item proposal prices may only be increased by the markup method or by application of the US Department of Labor (General (not industry specific) Consumer Price Index (CPI) percentage increase applied annually, so proposing the discount off catalog price may provide easier price adjustments but ensures that they are applied fairly to all customers of the vendor because they are published for all customers to see. If proposer offers a maximum increase percentage in their proposal, that maximum percentage shall control over the CPI. Proposer may propose, both discount off a catalog AND line item pricing for specific lists of items if you choose to. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 9 Caution: Using the Markup method of pricing may exclude some members when using Federal funds as Federal regulations prohibit this type of pricing and some local regulations prohibit this type of pricing and it always requires the proposer to make available to TIPS or its members proof of the cost of the item to the proposer to verify the markup is applied according to the terms of this solicitation ad resulting award. However, offering a markup method percentage may allow you to sell items or services that do not have a catalog or list price. You may stipulate different discounts off on specific brands or lines of goods if you desire. PRICING FORMAT (EXCEL SPREADSHEETS 1 and 2) DO NOT PROPOSE "PRICE TO BE DETERMINED" or "ON REQUEST". This method is not lawful to award bV TIPS. You must have unit pricing that can be applied to the needs of the customer. PART 1 Pricing Sheet 1 excel sheet There are three (3) sections in the Excel sheet #1, Section A, B, and C provided in the solicitation documents, please complete all that are applicable to your proposal. The discount off catalog price is an excellent method if list prices are available and please propose that method in addition to any other method you desire to cover future item or service availability. Example: IF you are providing a line item pricing sheet AND a discount off the rest of your catalog, be sure to provide both the line item prices on the list of items proposed and a minimum discount off the rest of your catalog. If different sections of your catalog have different minimum discounts, please note accordingly. PART 1 Pricing Sheet 2 excel sheet List any other services, maintenance agreements, mileage fees, maximum travel costs, etc. with line item pricing for year One and maximum percentage increase in pricing for years Two and Three of the awarded contract AND/OR discount off Catalog price as defined above if services are routinely listed in your catalog and priced therein. Vendor may provide additional pricing in another format. ALL PRICING SHALL BE FIRM AND CALCULABLE ATTHE TIME OF SALE DURING THE LIFE OF THE CONTRACT AND MUST CONFORM AND COMPLY WITH THE VENDOR'S PROPOSED PRICING MODEL IN RESPONSE TO THE ORIGINAL SOLICITATION. DO NOT PROPOSE "PRICE TO BE DETERMINED". If you have question on this process, call TIPS for clarification. Example: Proposed catalog, web or store price for an item is $10.00 each and your proposed minimum discount is 5%, then the price is firm and calculable as $9.50. Please provide any explanatory information on your pricing proposal you believe is necessary to fully inform TIPS of your intent. Service Incidental to the Sale of Goods The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 10 Many times, the sale of goods may be accompanied by the installation or set up of said goods. Proposers may submit pricing for the services in the PART 1 Pricing Sheet 2 spreadsheet or in an attachment. Any and All SERVICES may be proposed, but must be priced either as a line item or as a discount off the published Catalog price for said services. You may provide a catalog of services or a link to the available services or you may create a TIPS -specific Catalog list of services with applicable pricing. Please specify or illustrate your chosen method. If LINE ITEM GOODS pricing, and during the life of the award, prices may be increased only commensurate, dollar for dollar as your cost for the item increases. To increase the price of a line item prices good, vendor must submit proof from the manufacturer or distributor that the pricing has increased and by how much. NOTE: FAILURE TO PROPOSE SERVICES SHALL EXCLUDE THEM FROM YOUR OFFERING THROUGH THIS AWARD SO, PLEASE INCLUDE THEM IS SOME CALCULABLE WAY. YOU MAY PROVIDE A PERCENTAGE DISCOUNT OFF POSTED PRICES OR CATALOG PRICES FOR THE LOCATION OF THE STORE OR IN SOME SPECIFIC MANNER THAT FITS YOU BUSINESS MODEL. When using line item pricing, vendor should provide on pricing template 2 a maximum price increase percentage for annually for renewal years. Complete all excel pricing forms or their equivalents. PROPOSAL SCORING AND EVALUATION TIPS staff evaluates and scores all responsive proposals. Recommendations for award will be made to the Region 8 Education Service Center Board of Directors. Awards will be granted or denied at the monthly stated meeting of the Region 8 ESC Board of Directors or as delegated by the Board of Directors. TIPS will base a recommendation for award on several factors mandated by the Texas Education Code section 44.031. The factors which will be considered and assigned points in each area as follows (100 total points possible). TIPS utilizes a value approach for awarding agreements under this solicitation and applies the mandated evaluation criteria under Texas Education Code §44.031. TIPS reserves the right to assign any number of point awards or penalties it considers warranted if an offeror stipulates exceptions, exclusions, or limitations of liabilities. TIPS shall reserve the right to reject any or all proposals or any part of any proposal. TIPS is the sole arbiter of scoring. The following evaluation criteria are mandated for consideration by Texas Education Code § 44.031 (b). 1. Purchase Price: (22) point weight. Per prices quoted as related to information within the request for proposals and/or the discount off MSRP or other published list pricing or stated prices of goods or services. Points are awarded based on the prices and or discount, and the The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 11 reasonableness in the market of the pricing offered. TIPS is the sole arbiter of what constitutes price criterion scoring. 2. The reputation of the vendor and of the vendor's goods or services; (3) point weight. References or TIPS staff knowledge and any other available information known to TIPS may be used to score this criterion. 3. The quality of the vendor's goods or services; (21.5) point weight. References or TIPS staff knowledge or any other available information known or available through the RFP or otherwise to TIPS may be used to score this criterion. 4. The total long-term cost to TIPS and its members to acquire the vendor's goods or services; (10) point weight. Points will be assigned to this criterion based on your answer to the Attribute entitled "Long Term Cost Evaluation Criterion" of this solicitation in the ION Wave bidding system. Points are awarded if you agree not increase your catalog prices (as defined herein) more than X% annually over the previous year for the life of the contract, unless an exigent circumstance exists in the marketplace and the excess price increase which exceeds X% annually is supported by documentation provided by you and your suppliers and shared with TIPS, if requested. If you agree NOT to increase prices more than 5%, except when justified by supporting documentation, you are awarded 10 points; if 6% to 14%, except when justified by supporting documentation, you receive 1 to 9 points incrementally. Price increases 14% or greater, except when justified by supporting documentation, receive 0 points. TIPS is the sole arbiter of what constitutes "justified by supporting documentation". 5. Extent to which the Goods or Services meet the Needs: (21.5) point weight. TIPS evaluators will determine if the proposal provides value to TIPS members and if the goods and/or services offered by the proposer meets the needs outlined in the solicitation. In the judgment of TIPS points are awarded incrementally 0-21.5 points depending if the proposal meets the needs outlined in the solicitation. 6. Vendor's Past Relationship: (10) point weight — No past relationship scores 5 points and a good relationship scores 6 to 10 points and a poor relationship scores 0 to 4 points. 7. Impact on the Ability of the District to Comply with Laws and Rules Relating to Historically Underutilized Businesses: (2) point weight —Points are assigned if the vendor agrees to abide by the federal regulations in the Attribute entitled "Subcontracting with small and minority businesses, women's business enterprises, and labor surplus area firms" and the attribute that immediately follows, if applicable, of this solicitation in the ION Wave bidding system. related to underutilized businesses in its subcontracting practices, when applicable. NOTE: Failure to agree to comply with the federal regulations herein shall make use of federal funds to purchase the goods or services proposed unallowable. 8. Experience: 10 point weight - <1 year = 0 points; 1 -3 years = 5 points; 4-5 years = 8 points; >5 years = 10 points 9. Residency: 0 point weight. For a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 12 A. has its principal place of business in this state; or B. employs at least 500 persons in this state. Federal funds may be utilized by ESC Region 8 or TIPS member entities during the life of this contract, and residency is a prohibited criterion under federal regulation, it has been considered and assigned a weight of 0 points. PROPOSERS FALLING BELOW AN 70-POINT THRESHOLD WILL NOT BE CONSIDERED FOR AN A\A/A R r) About TIPS It is the purpose of this SOLICITATION to establish awarded vendor agreements to satisfy the procurement needs of participating member entities in this particular commodity category. These awarded agreements will enable member entities to purchase on an "as needed" basis from competitively awarded agreements with high performance vendors. Proposers are requested to submit a proposal for offering their line of available products that are commonly purchased by government agencies, cities, counties and educational entities. • Awards will be made to the successful proposer(s) for the products and/or services. (Unless proposer has submitted inappropriate items for the commodity category. Those items will not be awarded. Example: a software company may not propose to perform construction work) • TIPS reserves the right to award multiple vendors for each solicitation. • This proposal is requested for the benefit of the current list of members and other new members as they execute TIPS membership Agreements in the future. Member List: http://www.tips- usa.com/assets/documents/docs/membership.pdt • TIPS reserves the right to extend the proposal deadline for any reason. • TIPS reserves the right to make changes to this Solicitation by way of one or more posted addenda. Benefits of TIPS • Provide government entities opportunities for greater efficiency and economy in acquiring goods and services through competitively procured vendor agreements. • Provide comprehensive purchasing practices according the Laws of the State of Texas and Federal Regulation 2 CFR part 200, when appropriate, and is designed to result in competitive agreements that meet a wide variety of needs. • Provide competitively priced purchasing options for multiple government entities that yields economic benefits usually unobtainable by the individual entity. • Provide quick and efficient delivery of goods and services by entering into pricing agreements with "high performance" vendors. • Equalized purchasing power for smaller entities. • Maintain credibility and confidence in business procedures by maintaining free, full and open competition for purchases and by complying with purchasing laws and ethical business practices. • Provide document retention for competitive procurement process for all TIPS Awarded Agreements. Customer Service The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 13 • TIPS staff is available tome m be rs for assistance in viewing/contacting awarded vendors for categories to makepurchases and agreement decisions. • TIPS provides a way for government entities to avoid the time and expense of seeking competition for purchases on an agency -by -agency basis. • TIPS enables vendors to become more efficient and competitive by reducing the number of proposals that require responses to be made to individual entities. Purchasing Procedures • Agreements are established through free, full and open competition as described by the laws of the State of Texas and are available for piggy -back by other government entities anywhere in the United States, subject to each entities' jurisdictional law and regulation. Purchase orders or equivalent are issued by participating governmental entities directly to the Vendor or vendor assigned dealer. Purchase orders or equivalent are usually sent to the TIPS office where they are reviewed by the TIPS staff and forwarded to the Vendor within one working day. In some instances, the entity may send the purchase orders or equivalent directly to the vendor and report the purchase toTIPS. • NOTE: It is always the Vendor's responsibility under the TIPS agreement to report all sales under the TIPS Agreement. When a public entity initiates a purchase with a TIPS Awarded Vendor, if the Member inquires verbally or in writing whether the Vendor holds a TIPS Contract, it is the duty of the Vendor to verify whether or not the Member is seeking a TIPS purchase. Once verified, the Vendor must include the TIPS Contract Number on all related quotes, invoices, and similar sales documents. It is the duty of the Vendor to submit documentation of all final purchases to TIPS for processing. This may only be done through the TIPS Vendor Portal or by emailing the sales documentation to TIPSPO@TIPS- USA.com, unless TIPS agrees to an alternative reporting method in writing. Failure to report a TIPS sale may result in termination of Vendor's TIPS Contract(s) and preclusion to responding to future solicitations. • Vendors deliver goods/services directly to the participating member agency and then invoice the participating member agency. The Vendor receives payment directly from the participating member agency. Notice of Confidentiality of Proposed Information The proposal submitted and all information therein is available to TIPS members. Also, according to the Texas Public Information Act, any documents or information held by TIPS "may" be public information. In the documents for the proposer to complete is a declaration form entitled "CONFIDENTIAL INFORMATION SUBMITTED IN RESPONSE TO COMPETITIVE PROCUREMENT REQUESTS OF EDUCATION SERVICE CENTER REGION 8 AND TIPS IS GOVERNED BY TEXAS GOVERNMENT CODE, CHAPTER 552" that must be completed by the proposer that designates specified pages as confidential or waives confidentiality of the entire proposal. Proposal Instructions 1. Electronically sealed proposals are the preferred and most accurate method and is highly encouraged through our online procurement software, ION Wave. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 14 2. Proposals may be amended by the proposer on the electronic site at any time prior to the due date and time. ION Wave permits you to withdraw and resubmit your proposal. 3. If an addendum is posted, you are required to login to the ION Wave bidding software and address the addendum. No addendum will be issued within five calendar days of the opening unless it is to extend the opening or address a non -substantive issue. Legal holidays not counted as calendar days are New Year's Day, Martin Luther King Day, Easter, Memorial Day, July 4', Labor Day, Thanksgiving, Christmas. 4. Proposals may be submitted on any or all sections, related to the category, unless stated otherwise. TIPS reserves the right to reject any or all proposals and to accept any proposal(s) deemed advantageous to the TIPS members and to waive any informality in the proposal process. 5. Deviations to any Terms, Conditions and/or Specifications shall be clearly noted in writing by the contractor and shall be included with the proposal. There are attributes that you must respond to in order to submit a proposal that address deviations. 6. Withdrawal of proposals will not be allowed for a period of 90 days following the opening unless approved by TIPS. 7. Addenda, if required, will be issued by TIPS by email to the proposer's designated contact to all those vendors known to have reviewed the SOLICITATION documents through our electronic bidding software, ION Wave. PROPOSAL FORMAT - PROPOSERS PAY CLOSE ATTENTION TO DETAILS LISTED. TIPS reserves the right to waive any informality and/or reject any or all proposals. All responses should be direct, concise, complete, and unambiguous. With regard to those items that cannot be answered in the affirmative, clearly explain the precise portion to which you disagree and why you disagree. Proposers must propose pricing that is calculable based on the prices presented or discounts proposed as they relate to a published price of the goods are services. Published prices are prices that are provided by a catalog, website, shelf, price list accessible to TIPS and it members at any time during the term of an awarded agreement with the vendor or specifically proposed. Other methods of publishing prices will be considered if proposed but must be calculable. Felony Conviction Notice (Required in Texas) -Notification of Criminal History "A person or business entity that enters into an agreement with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. A school district may terminate an agreement with a person or business entity if the district determines that the person or business entity failed to give notice as required or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the agreement." This notice is not required of a publicly held corporation. Texas Education Code § 44.034. References The proposal response should contain a minimum of Three (3) references of customers you have served that would be considered eligible for membership in TIPS (i.e. K-12 School Districts, College/Universities, and/or City/County Government Entities, Water or Fire Districts, etc.). In addition to the name of the The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 15 entity, a contact name, email and phone number shall be included. The references document must be downloaded from the "Attachments" section, completed and uploaded to the "Response Attachments" REFERENCES section. Resellers/Dealers Vendors with Resellers/Dealers must enter/authorize all Authorized Resellers in the Vendor Portal upon award. Vendor Certifications Vendor certifications should include applicable D/M/WBE, HUB and manufacturer certifications for sales and service (if applicable). Certificates must be scanned and uploaded to the "Response Attachments" D/M/WBE, HUB and/or ALL OTHER CERTIFICATES section. Whether or not you are a D/M/WBE, HUB or similar business will have no bearing on the evaluation score, but provides our members the information if it is part of their entities' policies. Vendor Agreement Vendor Agreement must be downloaded from the "Attachments" section, completed and uploaded to the "Response Attachments" VENDOR AGREEMENT section. If proposer has deviations to the agreement language to negotiate with TIPS, there are attributes in the electronic process that address this possibility and you may insert your deviations there. Agreement Signature Form Agreement Signature Form must be downloaded from the "Attachments" section, completed, signed, scanned and uploaded to the "Response Attachments" AGREEMENT SIGNATURE FORM section. If proposer has deviations to the agreement language to negotiate with TIPS, the agreement signature page may be submitted unsigned until all terms and conditions are agreed. Warranty (If applicable) Warranty documentation should be scanned and uploaded to the "Response Attachments" WARRANTY section. Protest Procedure If a contractor/proposer (contractor) desires to protest a process or decision by TIPS, the contractor must follow the following process: http://www.tips-usa.com/assets/documents/docs/letters/Protest Procedures for Vendor.pdf Supplementary Catalogs and Information if Applicable Supplementary Catalogs and Information documentation should be scanned and uploaded to the "Response Attachments" SUPPLEMENTARY section. You may provide a link to catalogs or pricing that is published for all customers to see when shopping for your goods or services. Links to catalog pricing must be kept current during the term of the awarded agreement. It is the intent of TIPS to award a manufacturer's complete line of products, when possible. LIMITATIONS OF THE SOLICITATION AND THE USE OF AWARDED AGREEMENTS BY MEMBERS The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 16 Depending on different entities' and jurisdictions' laws and regulations, members may be prohibited from participating in one or more of the TIPS agreements. TIPS has no control over those legal restrictions and does not warrant that a member entity will be able to utilize a TIPS awarded agreement. Terms and Conditions 1. Exclusivity- Any award under this solicitation is not exclusive and TIPS reserves the right to multi award or not award. TIPS reserves the right to solicit same or similar categories again for additional awards during the life of an existing agreement with one or more awarded vendors of another solicitation, if TIPS decides it is in the best interest of ourmembers. 2. Confidentiality of Proposal - If you believe part of your proposal is confidential and not subject to sunshine laws such as the Public Information Act, there is a form to complete to make such a declaration. Read it carefully. 3. Best and Final Offer —There will be NO best and final offer, your proposal will be your final offer for solicitation competition purposes. Vendor may lower prices at any time during agreement period. See pricing section. 4. Non -Responsive Proposals: All proposals will be reviewed for responsiveness to the material requirements of the solicitation. A proposal that is not materially responsive shall not be eligible for further consideration for award of the agreement. There may be required specifications for this proposal and desired and other specifications. IF YOUR PROPOSAL FAILS TO MEET ANY OF THE DESIGNATED REQUIRED SPECIFICATIONS, YOUR PROPOSAL SHALL BE DEEMED NOW RESPONSIVE AND WILL NOT BE EVALUATED FURTHER OR CONSIDERED FOR AWARD. 5. Deviations and Exceptions: Deviations or exceptions stipulated as non-negotiable in the response by the proposer may result in disqualification if they are not acceptable to TIPS. 6. Equal Pricing — Pricing proposed shall be provided to any TIPS member and regardless of the quantity of product or service purchased from the awarded vendor. Pricing may always be lowered by the vendor if circumstances permit to provide better value to TIPS members and for the vendor to be more competitive in that particular circumstance of sales opportunity. If prices are lowered in a specific circumstance, the same lowered pricing must be offered to all TIPS members if the quantities, timing and all other circumstances are identical. 7. Estimated Quantities: Because TIPS cannot accurately anticipate which members will utilize the awarded agreements due to the thousands of members and the different government entity types, TIPS makes no guarantee or commitment of any kind concerning quantities or usage of agreements resulting from this solicitation. This information, if provided, is provided solely as an aid to vendors in preparing proposals only. The successful Vendor(s) discount and pricing schedule shall apply regardless of the total cumulative volume of business under the agreement. 8. Conditions of Agreement - The terms and conditions of this solicitation shall control in the order that best serves the TIPS members' needs and deciding the controlling order is at the sole The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 17 discretion of TIPS. The terms and conditions of this solicitation shall be incorporated by reference in a resulting agreement unless expressly agreed otherwise by the parties in writing. 9. Name brands — If name brands are required to be priced but other products of equal or similar type and quality may also be represented in the pricing and will be considered. TIPS want pricing either in a fixed price or a discount off published or available to TIPS Members catalog price or both if applicable to your proposal. A "catalog" is defined above and includes pricing of goods and /or services. 10. Evaluation — TIPS will evaluate the best value by rating the proposals submitted by the vendors. The point score received will be the weighted score which will be used to determine awarded vendors. See Evaluation criteria sheet with applicable point weights in this document. If applicable, extensions of unit prices shown will be subject to verification by the district. In case of variation between the unit price and the extension, the unit price will be considered to be the proposal. 11. LIMITATION OF LIABILITY— Waiver: BY SUBMITTING A PROPOSAL, OFFERER EXPRESSLY AGREES TO WAIVE ANY CLAIM IT HAS OR MAY HAVE AGAINST BOTH THE INTERLOCAL PURCHASING SYSTEM REGION 8 EDUCATION SERVICE CENTER, ITS DIRECTORS, OFFICERS, ITS TRUSTEES, OR AGENTS ARISING OUT OF OR IN CONNECTION WITH (1) THE ADMINISTRATION, EVALUATION, RECOMMENDATION OF ANY PROPOSAL; (2) ANY REQUIREMENTS UNDER THE SOLICITATION, PROPOSAL PACKAGE, OR RELATED DOCUMENTS; (3) THE REJECTION OF ANY PROPOSAL OR ANY PART OF ANY PROPOSAL; AND/OR (4) THE AWARD OF AN AGREEMENT, IF ANY. NEITHER REGION 8 ESC NOR TIPS SHALL BE RESPONSIBLE OR LIABLE FOR ANY COSTS INCURRED BY PROPOSERS OR THE SELECTED CONTRACTOR IN CONNECTION WITH RESPONDING TO THE SOLICITATION, PREPARING FOR ORAL PRESENTATIONS, PREPARING AND SUBMITTING A PROPOSAL, ENTERING OR NEGOTIATING THE TERMS OF AN AGREEMENT, OR ANY OTHER EXPENSES INCURRED BY A PROPOSER. THE PROPOSER OR SELECTED CONTRACTOR IS WHOLLY RESPONSIBLE FOR ANY SUCH »►��-VirL MAnIf1:V"i71 F2r0'ffk"Ai3► ► : *- Z= 191101:�IT49il i TI PS. 12. RESERVATION OF RIGHTS - TIPS expressly reserves the right to: a) Reject or cancel any or all proposals; b) Waive any defect, irregularity or informality in any proposal or SOLICITATION procedure provided the waiver is equally applied to all Offerors and an Offeror is not prejudiced by the waiver as compared to other Offerors; c) Waive as an informality, minor deviations from specifications for goods or services at a lower price than other proposals meeting all aspects of the specifications if it is determined that total cost is lower and the overall function is not impaired; d) Reissue a SOLICITATION; e) Consider and accept an alternate proposal as provided herein when most advantageous to TIPS and its members; f) TIPS has the right to terminate the agreement for cause or no cause for convenience with a thirty -day written notice, unless otherwise agreed in writing in an executed agreement between the parties; The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 18 g) This is not an exclusive award and no guaranteed volumes of purchases are guaranteed. TIPS and its members reserves the right to procure any items or services by other means at the sole discretion of TIPS or its members. The Interlocal Purchasing System (TIPS) Lead Agency — Region 8 Education Service Center Pittsburg, Texas REV. 10212020.sr Page 19 cp =j TIPA" April 28, 2021 Pittsburg Gazette 112 Quitman Street Pittsburg, TX 75686 4845 US Hwy 271 North I Pittsburg, TX 75686 www.tips-usa.com • 866-839-8477 • tips@tips-usa.com Please print the following LEGAL NOTICE on: Thursday, May 6, 2021 AND Thursday, May 13, 2021. The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Electronic tear sheets are required for this ad. Please email proofs, tear sheet copies, affidavit and invoice to Shelley Black at shelley.black@tips- usa.com when they are available. Thank you, Shelley Black' Contract Support 903-575-2732 www.tios-usa.com E j'1 I��n The Titts6urg Gazette PUBLISHER'S AFFIDAVIT State of Texas (County of Camp) Before me, the undersigned authority, on this day personally appeared Toni Rowan, Publisher of The Pittsburg Gazette, a weekly newspaper of general circulation published at Pittsburg in Camp County, Texas, who deposes and says that the advertisement was published in the regular issue(s) of The Pittsburg Gazette on 1�0��1 ( Ro'� o'. au'a 1 Signed STATE OF TEXAS COUNTY OF CAMP oni Rowan Sworn to and subscribed before me on this day of�, by \t\i0QY1 NotaryPublic M Di Ana Paige Duncan My commission expires: 0 losMy Commission Expires08/07/2023ID No.132119367 PAGE 8 • The Pittsburg Gazette I Thursday, May 6, 2021 .................................................................................................................................................................................. XFIS i CAMP • TITUS • MORRIS Call to place your ad! 903-856-6629 PAYMENTS: Cash • Check • Credit Card POWERED BY. The Pittsburg Gazette • Mount Pleasant Tribune • The Steel Country Bee Carpet Cleaning Drys 1 -11/2 hours! I Call Fernando at _ 903-573-2561 Bowie- Cass EL ECTAIC COOPERATIVE Has an immediate opening for a Bilingual (Spanish/English) Member Services Trainee A full-time position offering excellent compensation and benefits including health insurance and a 401 K The position is entry-level, working with the Director of Member Services to learn the cooperative business model, policies, and procedures. Successful candidates must: • Speak and write Spanish fluently. • Have a High School diploma or G.E.D. • Demonstrate a high degree of professionalism. • Have good oral and written communication skills. • Have a pleasant demeanor coupled with a willingness to help meet Members' needs. Previous office experience with customer relations is preferred. Applications are available online at www.bcec.com And should be sent to the Human Resources Dept., Box 47, Douglassville, TX, 75560. For more information, contact Sharon Cook at 903-846-2311. Bowie -Cass Electric Cooperative, Inc is an Equal Opportunity Employer. Local flatbed hauler leasing to coming national powerhouse to run flatbed loads in the middle of America. We avoid the Northeast corridor, the West coast, and their problems. Pay is 30% after fuel. $70,000+ possible annually depending on how you run. Apply at ohiotransport.com or call 903-320-8594 for more information. Ask for Gene. Minimum two years experience with good driving record for consideration. Join us! Wanted contract sower with a commer- cial sowing machine. Pay by the piece. Pick up work in Naples. Call 972-782- 7500 Wanted contract sower with garment leather experience. Pay by the piece. Pick up work in Naples. Call 972-782-7500 Neighborhood Garage Sale 129 CR 4130, Pittsburg on Fri. & Sat., May 7-8. Nice Clothes/shoes, baby items, furniture, household mist. Fire pit, ceiling fans, home decor, pressure cooker Xylophone bell set with stand, mallets, and case TOO MUCH TO LIST! WL � = a� �r � ar i ar • � ■ � ter/ t/ i AW IML� MM i TexSCAN Week of April 25, 2021 XF&T Internet. Starting at $40/month w/12-mo ` ' ' agmt. Includes l TB of data per month. Get More For Ilunting/investment/recreational property. We Your High -Speed Irite met Thing. Ask us how to bundle have some of the hest in Texas! From the 14iII Country and SAVE! Geo & svc restrictions apply. Call us today {Edwards, Menard, Coke, Val Verde County, free 1-855439-5457. ranging exotics] to South Texas (Kinney, DuvaI. Live MAINTENANCE Oak County, whitetail, hogs). Large or small acreage. 30-year fixed rate owner financing. only 5"/o dawn. Call toll -free or email For individual prices and terms, www.ranchenterprisesltd.corr, 800-876-9720. Female Offering Sale, Sal.. May I @ noon. 200+,1918 Hwy 80, Karnes City, TX Regular Saturday sale to fnliwo_ For pictures visit www_karnescityauction.com, call Josh 830-623-2855,830-780-3382, New Braunfels Area Car Club Swap Meet cot Sunday Car Show, April 30-May 2, Comal County Fairgrounds, 801 E. Common St., New Braunfels. www.newbraunfelsareacarclub.com. Face Masks Required! GENERAC Standby Generators provide backup power during utility power outages, so your home and family stay safe and comfortable. Prepare now. Free 7-year extended warranty ($695 value!). Request a free quote today! Call Far additional terms and condilions. 1.855-704-8579. SUFFER DAMAGE because of Texas power outage`? You may be entitled to significant compensation. 800- 444-9112. Pulaski Kherkher, PLLC, Principal Office: 2925 Richmond Ave. 9 172 5. Houston, Tx 77098. Eliminate gutter cleaning Forever! Leal'Filter, the most advanced debris -blocking gutter protection. Schedule a FREE 1=fFilter estimate today. 15% off and 0% financing for those who qualify. PLUS Senior & Military Discounts_ Call 1-855-815-5722. Portable Oxygen Concentrator May Be Covered by Medicare! Reclaim independence and mobility with the compact design and lung -lasting battery of lnogen One. Free information kit! Call 866-747-9983. Life Alert. One press of a button sends help FAST. 24/7! At home and on the go. Mobile Pendant with GPS. FREE First Aid Kit (with subscription.) CALL 844-831-1525. FREE Brochure. DENTAL INSURANCE from Physicians Mutual Insurance Company. Coverage for 350 plus proce- dures. Real dental insurance - NOT just a discount plan. Do not wait! Call now! Get your FREE Dental Information Kit with all the details! 1-855-901-0467 www.denta[50plus.com/txpress #6258 Antique Porcelain Signs Wanted — Gas and Automnhile-related_ Also, authentic Indian arrowheads. Top dollar paid. Call 979-218-3351. NOTICE: While most advertisers are reputable, we cannot guarantee products or services advertised. We urge readers to use caution and when in doubt, contact the Texas Attorney General at 800.62I-0508 or the Federal Trade Commission at 877-FTC-HEI.P. The FTC web site is www.fic.gov/bizop. PITTSBURG HOUSING AUTHORITY NOTICE OF PUBLIC NOTICE The Pittsburg Housing Authority will hold a PUBLIC MEETING on June 22, 2021, at 4:00 p.m. at 400 Broach Street, Pittsburg, TX 75686 to receive com- ments on the Annual and 5-year plan for the Pittsburg Housing Authority. All documents are on display at the office of the Housing Authority, 400 Broach Street, Pittsburg on Monday and Tues- day between the hours of 10:00 a.m. and 12:00 p.m. Med Daniels Executive Director The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. SERVICES enney Land Surveying, LLC 903-577-0424 www, denneylandsurveying, com Firm Registration No. 10I 94010 Major cm6t cards accepted. hfiamng am:ahk through paf&a - Bill Me Lauer Lawn mowing, weeding & edging. 903-855-7236 Adorable 8 week old Puppies Cocker Spaniel/Blue Heeler Mix 1st shots, de - wormed $250. 2 females and 1 male 903-424-5187 1957 Chevy - no engine or trans- mission. 1966 Mustang - 6 cylinder. 903-960-1138 or 903-960-1140 HUGE multi -family Moving sale. Fri/Sat 7-3. 87 CR 4134. Dressers. TV. Table. Furniture. Kitchen. Frames. Books. Toys. Men/Women/kid/baby clothing. Misc. NO early birds. Several in the neighborhood. MOVING SALE Friday and Saturday, May 7-8 at 407 CR 3213, Pittsburg. NOTICE TO CREDITORS Notice is hereby given that original Letters Testamentary for the Estate of GEORGE D. JOHNSON, deceased, were issued on April 22, 2021, in Cause No. P-20-10213, pending in the County Court of Camp County, Texas, to ANNIE B. BRATTON. All persons having claims against this Estate which is currently being adminis- tered are hereby required to present them to the undersigned within the time and in the manner prescribed by law to: c/o: ANNIE B. BRATTON 4059 Huckleberry Circle Dallas, Texas 75216 DATED the 23rd day of April, 2021. PEGGY S. GARMON, Attorney at LwA Attorney for ANNIE B. BRATTON State Bar No.: 0079074� 312 N. Titus Streel P.O. Box 1412 Gilmer, TX 75644 Telephone: (903) 843-264E Facsimile: (903) 843-560E E-mail: psgarmon@aol.corr NOTICE TO CREDITORS Notice is hereby given that original Let- ters Testamentary for the Estate of Roger D. Stansbury, Deceased, were issued on April 27, 2021, under Docket No. P-21- 10238, pending in the County Court of Camp County, Texas, to: Patty Ayers. Claims may be presented in care of the attorney for the Estate addressed as follows: Representative, Estate of Roger D. Stansbury, Deceased c/o Michael P. Setty P.O. Box 580 Pittsburg, Texas 75686 All persons having claims against this Estatewhich is currently being administered are required to present them within the time and in the manner prescribed by law. DATED the 281h day of April, 2021. By: MIC L P. 5 TTY Attorne for A icant State B No. 1 047500 P.O. Box Pittsburg, Texas 75686 903-856-6615 FAX NO. 903-856-7234 STRUBE PROPERTIES 903-563-1317 2 BR - Northtown Apts. 1 BR- VillageApts. Advertise your Business or Event in NE Texas O 00 For more inf etion, call CALL TODAY! 903-8-6629 FEMALE OFFERING SALE SATURDAY, MAY 1 @ NOON ' ' • 60 Young Brangus Pairs • Angus + 1 st Calf Pairs & Bred (ows • Xbred Bred Heifers & Young • 45 F-i Tiger Stripe 2nd Calf Cows Pairs & Bred Cows (2nd calf) • Bred & Open Brahman bred to (harolais bulls Heifers ■ 25 F-1 Tiger Stripe Pairs • Bred & Open F-1 Tiger (3rd calf) Stripe Heifers ■ (omm. Brahman (ows - ■ Bred Brangus Heifers Breds & Pairs • 2 Brahman Bulls For pictures visit www.kurnescityauction.com or Focebook. -- r A..R,N 1E � •r r r callj �����osh 830-623-2855 a office 830-780-3382 1918 Hwy 80, Karnes City, TX Walker Creek Village 22 PR 54607 Pittsburg, TX 75686 903-855-0311 Now accepting applications • Multi -Family Affordable Housing • 2, 3, & 4 Bedroom Aparunents • CH/A • Patio • Appliances • W/D connections • On -Site Laundry • Community Room •Social Services • Office Open 8-5 Weekdays Equal Housing Handicap Opportunity Accessible "RA E•Z SELF STORAGE Hwy 271, Pittsburg 903-856-3611 Clean, insulated, card operated security gates, 24 hour access. Moving supplies and U-Haul Dealer. PAGE 8 a The Pittsburg Gazette I Thursday, May 13, 2021 .................................................................................................................................................................................. XFIS i CAMP • TITUS • MORRIS Call to place your ad! 903-856-6629 PAYMENTS: Cash • Check • Credit Card POWERED BY. The Pittsburg Gazette • Mount Pleasant Tribune • The Steel Country Bee THE STATE OF TEXAS TO: THE UNKNOWN HEIRS OF: DANA JUNE POOL AKER, Deceased You and each of you are hereby cited, required and commanded to appear before the County Court of CAMP COUNTY, TEXAS, to be held in the County Courtroom in the courthouse of said county in the City of PITTSBURG, CAMP COUNTY, TEXAS, such appearance to be at or before 10 o'clock a.m. of the first Monday next after the expiration of 10 days from the date of service, exclusive of the day of such service, which day and date of service shall be the date of publication that this newspaper bears, and which appearance shall be at such time on such Monday, which will be the 17th day of May , 2021, by filing written answer to the application hereinafter mentioned, contesting same, should they or any of them desire to do so, which application will, at such 10 o'clock hour and such place be acted on, said application having been filed by JAM ES R. AKER . intervener by their Attorney KEN NETH C. GOOLSBY, in said court on the 27th day of April , 2021, and now pending there, in a proceeding on the probate docket of said court, styled, ESTATE OF DANA JUNE POOL AKER, Deceased . the file number of which application and the docket number of which proceedings is P-21-10245, the nature of such application being for: APPLICATION TO DETERMINE HEIRSHIP If this citation is not served within 90 days after the date of its issuance, it shall be returned unserved. Witness, Elaine Young, Clerk of the County Court of Camp County. Given under my hand and seal of said court, at office in the City of Pittsburg, this 28th day of April , 202L ELAINE YOUNG CAMP COUNTY CLERK CAMP CO NTY, TEXAS fry Deput, The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With 10C) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. NOR& 257 STANDPIPE RD., MEAD, OK LIVE AUCTION WITH ONLINE BIDDING FRIDAY, MAY 21 4 NOON Four separate houses on the property, all rental units. Located between Durant and Kingston, OK. Northside of Lake Texoma- They are currently leased with positive rash flow. "SCR' DEMOCRAC f Support Local Journalism 1 i i • ' TexSCAN Week of TRUCK DRIVERS May 9-159 2021 Hunting/investment/recreational property. We have some of the best in Texas! From the Hill Country (Edwards, Menard, Coke, Val Verde County, free ranging exotics) to South Texas (Kinney, Duval, Live Oak County, whitetail, hogs). Large or small acreage. 30-year fixed rate owner financing, only 5% down. Call toll -free or email for individual prices and terms, www.ranchenterprisesltd.com, 800-876-9720. City of Pleasanton is accepting Requests for Proposals for A&P Mechanical, Inspection Authority and/ or Aircraft Maintenance Services at the Pleasanton Municipal Airport. Sealed RFPs will be received at City Secretary's Office, 108 Second St., City Hall Building, Pleasanton, TX 78064 until 4 p.m. CT, Friday, May 14, 2021. Contact Andres Aguire, aaguirre@pleasantontx.gov. Lake Texoma Investment Property, 257 Standpipe Rd., Mead, OK, Live Auction with Online Bidding — Fri., May 21 at Noon. 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Apply online at www.qualitydriveaway.com or call 574-642-2023. Eliminate gutter cleaning forever! LeafFilter, the most advanced debris -blocking gutter protection. Schedule a FREE LeafFilter estimate today. 15% off and 0% financing for those who qualify. PLUS Senior & Military Discounts. Call 1-855-815-5722. Portable Oxygen Concentrator May Be Covered by Medicare! Reclaim independence and mobility with the compact design and long-lasting battery of Inogen One. Free information kit! Call 866-747-9983. Life Alert. One press of a button sends help FAST, 24/7! At home and on the go. Mobile Pendant with GPS. FREE First Aid Kit (with subscription.) CALL 844-831-1525. FREE Brochure. DENTAL INSURANCE from Physicians Mutual Insurance Company. Coverage for 350 plus proce- dures. Real dental insurance - NOT just a discount plan. Do not wait! Call now! Get your FREE Dental Information Kit with all the details! 1-855-901-0467 www.dental50plus.com/txpress #6258 Need Extra Cash — I Buy RVs & Mobile Homes — Travel Trailers, 5th Wheels, Goosenecks, Bumper Pulls. In Any Area, Any Condition — Old/New, Dirty or Clean! I PAY CA$H. No Title — No Problem, we can apply for one. ANR Enterprises, 956-466-7001. urge readers to use caution and when in doubt, contact the Texas Attorney General at 800-621-0508 or the Federal Trade Commission at 877-FTC-HELP. The FTC web site is www.ftc.gov/bizop. NOTICE TO CREDITORS Notice is hereby given that original Letters of Independent Administration for the Es- tate of Loretta Ruth Thompson, were is- sued on March 31, 2021, under Docket No. P-20-10208, pending in the County Court of Camp County, Texas, to: Connie Rolf. Claims may be presented in care of the attorney for the Estate addressed as fol- lows: Representative, Estate of Loretta Ruth Thompson, Deceased c/o Ramsey R. Strube 114 College Street Pittsburg, TX 75686 All persons having claims against this Estate which is currently being adminis- tered are required to present them within the time and in the manner prescribed by law. DATED this 6th day of May, 2021. By: RAMSEY R. STRUBE Attorney for Applicant State Bar No. 24060677 114 College Street Pittsburg, Texas 75686 903-856-6615 Fax No. 903-856-7234 rstrube(ostrubelawoffice.com 1957 Chevy - no engine or trans- mission. 1966 Mustang - 6 cylinder. 903-960-1138 or 903-960-1140 "I"MMSMERVICES enney Land Surveying, LLC 903-577-0424 www. denneylandsurveying, com Firm Registration No. I0I 94010 Major credit cads accepted. Financing available through PayPal- Bill Me Later® Lawn mowing, weeding & edging. 903-855-7236 morr, ! T MR Wanted contract sewer with a commer- cial sewing machine. Pay by the piece. Pick up work in Naples. Call 972-782- 7500 Wanted contract sewer with garment leather experience. Pay by the piece. Pick up work in Naples. Call 972-782-7500 pmlz 1 STRUBE PROPERTIES 903-563-1317 2 BR - Northtown Apts. 1 BR- VillageApts. E-Z SELF STORAGE Hwy 271, Pittsburg 903.856.3611 Clean, insulated, card operated security gates, 24 hour access. Moving supplies and U-Haul Dealer. Walker Creek Village 22 PR 54607 Pittsburg, TX 75686 903-855-0311 Now accepting applications Multi -Family Affordable Housing 2, 3, & 4 Bedroom Apartments CH/A a n Patio Appliances W/D connections On -Site Laundry Community Room Social Services Office Open 8-5 Weekdays Equal Housing Handicap Opportunity Accessible Notice is hereby given that original Let- ters Testamentary for the Estate of David Holley were issued on January 26, 2021, under Docket No. P-21-10223, pending in the County Court of Camp County, Texas, to: Patricia Pyron Claims may be presented in care of the attorney for the Estate addressed as fol- lows: Representative, Estate of David Holley, Deceased c/o Ramsey R. Strube 114 College Street Pittsburg, TX 75686 All persons having claims against this Estate which is currently being adminis- tered are required to present them within the time and in the manner prescribed by law. DATED this 6th day of May, 2021. By: cz RAMSEY R. STRUBE Attorney for Applicant State Bar No. 24060677 114 College Street Pittsburg, Texas 75686 903-856-6615 Fax No. 903-856-7234 rstrube(&strubelawoffice.com NOTICE TO CREDITORS Notice is hereby given that original Letters of Administration for the Estate of Donald Ray Ward, Deceased, were issued on May 5, 2021, in Cause No. P-21-10231, pending in the County Court of Camp County, Tex- as, to: Deborah Knighten. All persons having claims against this Es- tate which is currently being administered are required to present them to the under- signed within the time and in the manner prescribed by law. Lance W. Hinson Attorney at Law 311 East 16th St. Frnt Mt. Pleasant, TX 75455 DATED this 6th day of May, 2021. Lance W.Hinson Attorney for Deborah I(nighten State Bar No.: 09709400 311 East 16th St. Frnt Mt. Pleasant, TX 75455 Telephone: (903)572-9831 E-mail: lwhinson@att.net Notice is hereby given that original Letters of Administration for the Estate of Samuel Curtis Henderson, Deceased, were issued on May 6, 2021, in Cause No. P-21-10239 in the County Court of Camp County, Tex- as, to: Pamela Palmer Henderson. All persons having claims against this Es- tate which is currently being administered are required to present them to the under- signed within the time and in the manner prescribed by law. c/o John Mark Cobern Attorney at Law The Cobern Law Firm www.coberniaw.com P.O. Box 2189 405 West Third Street, Suite B Mt. Pleasant, TX 75456 DATED this 9th day of May, 2021. fqhA Mark Cobeni Attorney for Pamela Palmer Henderson State Bar No. 24027935 The Cobern Law Firm P.O. Box 2189 405 West Third Street, Suite B Mt. Pleasant, TX 75456-2189 Telephone: (903) 577-0881 Facsimile: (903) 577-0884 Aduerttlise in Tihe�Pttsblulre Gazette looking for CDL drivers to deliver new trucks all over the country, starting in Laredo, TL Experience preferred. Must have DOT physical and he Willing to keep logs. No DDIs in last 10 Years, clean MVR. TIPS April 28, 2021 4845 US Hwy 271 North I Pittsburg, TX 75686 www.tips-usa.com • 866-839-8477 • tips@tips-usa.com Don Whitman Russell Johns Associates LLC 1001 S Myrtle Ave. Suite 7 Clearwater, FL 33756 Please print the following LEGAL NOTICE on: Thursday, May 6, 2021 AND Thursday, May 13, 2021. The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Electronic tear sheets are required for this ad. Please email proofs, tear sheet copies, affidavit and invoice to Shelley Black at shelley.black@tips- usa.corr, when they are available. Thank you, SAngey Black' Contract Support 903-575-2732 www.tios-usa.com �j jpSV.. x i MCArussell johns May 21 st, 2021 To Whom It May Concern: I am a duly authorized representative of MCA Russell Johns Associates LLC, company handling the advertising matters for USA Today, a daily newspaper distributed within the United States. The Interlocal Purchasing System (TIPS) public notice was published within said newspaper in the Public Notice Section of the on the following date(s): 5/6/2021 5/14/2021 Anthony Pacini On this the 21 st day of Mayl 2021, 1 attest that the attached documents are true, exact, complete, and unaltered tearsheets. Camika Winter State of Florida County of Pinellas ,,;AMIKA C. WINTER Notary Public, State of Florida My Comm. Expires Apr, 16, 2022 No. GG 208003 Russell Johns Associates 17110 Gunn Hwy, Odessa Florida 33556 v 2C THURSDAY, MAY 6, 2021 USA TODAY SPORTS SEC should push for vaccinated fans Dan Wolken Columnist + USA TODAY All across the Southeastern Confer- ence, administrators are counting on full stadiums for football this fall. After a season that lacked the pageantry and ambiance of a typical in -person experi- ence, 2021 should look and feel like something close to normal and signal a real turning of the corner on the COVID-19 pandemic. Like the rest of us, college football programs across the country are count- ing on the vaccination rates nationally to be high enough that COVID-19 is no longer a massive threat to both public health and their business model. But in the South in particular, college football should take an active role in making that happen. A year ago, administrators and coaches said it was important to the morale of the country to play a college football season. Now, they can make an even more valuable contribution by having coaches aggressively promote the vaccines and requiring fans to be vaccinated to enter college football sta- diums this fall. Nowhere would that hit home more than in the SEC footprint. Looking at the numbers, it's badly needed. According to the Centers for Disease Control and Prevention, Alabama trails the nation at 68,509 vaccine doses ad- ministered per 100,000 people over the age of 18, followed by Mississippi, Loui- siana, Tennessee, Arkansas and Geor- gia in that order among the states. South Carolina has done slightly better than its neighbors, while Texas and Florida are a bit closer to the middle of the pack. This is no longer an availability issue. There are enough doses out there that anyone who eagerly wants to be vacci- -� ��t�;► A limited number of fans in the student section, seated according to COVID-19 restrictions requiring social distancing and masks, watch an LSU game. AP nated will be vaccinated by the begin- ning of summer. President Joe Biden set a target Tuesday of having 70% of the adult population get at least one dose by July 4. But with that number currently sitting at about 56% with demand slow- ing nationally since mid -April, that would likely mean some people who aren't planning on getting a shot chang- ing their minds. The national conversation on how to do that in recent days has centered a lot on trying not to demean people who are hesitant but figuring out how to incen- tivize people to get vaccinated. In fact, that's what is happening inside college football programs as we speak with coaches and administrators presenting a choice to their players: Do you want to continue getting swabs stuck up your nose and being subjected to contact tracing, or do you want to take the shot and avoid all that? As the South lags behind the rest of the country, is there any single thing that could be more motivational than telling people they need to show proof of vaccination to get inside Bryant -Denny Stadium or the Swamp? That kind of move might be contro- versial in some quarters, but it wouldn't be particularly radical. Right now, if you want to go to a Brooklyn Nets game, you either have to show proof of vaccination or take a COVID-19 test shortly before or upon arrival at the arena. The Atlanta Hawks have rolled out a plan to have a section in the playoffs for fully vaccinat- ed fans where no social distancing is re- quired. There's been some discussion in Buffalo about local officials allowing full capacity at Bills games in 2021 - but only to those who are fully vaccinated. These types of things are likely to show up in many areas of our lives over the next several months with certain types of businesses treating those who have been vaccinated one way and those who haven't another. College campuses, in particular, are in a unique situation because football games bring tens of thousands of people in contact with their community from various surrounding areas. If you're a campus health official who wants to keep potential variants out of the cam- pus population, is there risk if a signifi- cant portion of fans coming into town haven't been vaccinated? So far, there's been no serious con- versation coming out of SEC schools about requiring proof of vaccination to attend games and, frankly, not a whole lot of vaccine advocacy, either. Last month, Piedmont Healthcare in Georgia posted tweets showing several Bulldogs football players and coach Kir- by Smart getting their shots. Other than that, you can't find any public service announcements from these high -profile coaches encouraging people to get vac- cinated. Is there really nothing Nick Sa- ban can do to get Alabama out of last place? What's tricky about the current situ- ation is that most schools are not ready to require COVID-19 vaccinations for students. Though a few prominent schools like Notre Dame and Rutgers have made that decision already, more are waiting until the Food and Drug Ad- ministration officially approves them rather than the current Emergency Use Authorization under which they're be- ing distributed. Unfortunately, though, the vaccines have been co-opted to a degree in politi- cal signaling. Colleges, particularly in the South, are very concerned about a severe backlash from fans if they re- quired vaccination to enter the stadium. Rather than framing it as "This is how we get back to full stadiums, no masks and a return to normal," it becomes an- other battle in a right/left culture war that would lead Tucker Carlson's show on Fox News for days on end. SEC football is a big enough incentive for so many Southerners that it could have a real impact on a part of the coun- try that isn't getting enough people vac- cinated. Schools should play that card while they still can. Fans and Yankees get a measure of revenge + Bob Nightengale Columnist USA TODAY NEW YORK - Yankees fans - with re- sentment gurgling in their souls and their lungs burning with fury - taunted, jeered and cursed the Astros all night. There may have been only 10,850 fans in the stands, the maximum cur- rently permitted at Yankee Stadium during the pandemic, but Tuesday night's game had all the emotion and ambiance of a playoff game in October. It was an atmosphere not seen or heard in these parts since the Astros were in town two years ago for the 2019 Amer- ican League championship series. "The fans let them have it," said the Yankees' Giancarlo Stanton, who had a four -hit game. "They were definitely ex- pressing some bottled -up emotions! The Yankees, who believed they may have won the 2017 World Series title if the Astros hadn't cheated by illegally stealing signs and still question wheth- er Houston was cheating when they were eliminated by the Astros in 2019, didn't express their anger in the same fashion but got their dose of revenge the old-fashioned way with a 7-3 victory. "It felt like a playoff atmosphere," Yankees manager Aaron Boone said. "The energy they created, we haven't seen that since 2019.... It was intense. You could feel it when you walked out there 15 minutes before the game. It got your attention." Still, the game's outcome was noth- A Yankees fan holds an Oscar the Grouch doll that sat in an Astros trash can. BRAD PENNER/USA TODAY SPORTS ing more than a mere backdrop. Luke Carrado of Long Island was buying a beer and chicken tenders at the concession stands in front of section 226 when he suddenly became in- censed and screamed obscenities at a New Jersey family of six who had the audacity to wear Astros jerseys. Those fans just happened to be the family of Astros reliever Brandon Bie- lak, who grew up in nearby Sayerville, New Jersey. They watched him pitch for the first time at Yankee Stadium when he entered in the fifth inning. "We took some heat walking in," said Brian Bie- lak, Brandon's father. "I just want peo- ple to keep calm and act like adults.' MARKETPLACE TODAY For advertising information:1.800.397.0070 www.russelljohns.com/usat NOTICES PUBLIC NOTICE Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. David Taub came to the stadium wearing an outfit resembling a human trash can. He donned a green "Oscar the Grouch" costume from Sesame Street, a black T-shirt with the name "TRASH- TROS" written on it, a picture of a small trash can underneath, and baggy pants saying "Scram." "This game has been two years in the making," Taub said. "Those cheaters, I had to be at this game. It's the one game I'll go to all year. We got robbed of a World Series. This was our revenge! Tyler Grimm wore an authentic As- tros jersey, with No. 1 on the back. The name stitched across the back: "Trash Can. "How they got away with such a big thing," Grimm said, "I have no idea. Blame that on (Commissioner) Rob Manfred. And everybody knows how we feel about him, so I'll keep it PG." Well, for a whole lot of the fans on hand, they didn't try to restrain their sentiments. The most popular refrain, heard vir- tually every inning, was directed toward second baseman Jose Altuve, whose homer in Game 6 of the 2019 ALCS vaulted the Astros into the World Series. "(Expletive) Altuve! (Expletive) Al- tuve! (Expletive) Altuve!" they chanted. It didn't matter whether he was at the plate, in the field, stretching, standing in the on -deck circle or in the dugout. The chant reverberated throughout the sta- dium at least 20 times during the night. "I wouldn't want to be on the other side of that," Stanton said. "They brought something heavy." Loud, clear, and merciless. "At least there wasn't any violence," Astros manager Dusty Baker said. Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Facilities Maintenance Services to result in a contracting solution for use by its Participating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal https:dproportal.sourcewel I-mn.gov. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 24, 2021, at 4:30pm Central Time, and late proposals will not be considered. BUSINESS And that's if things are slow. Best month so far was over 400k! Works Fast. No Selling 1-800-230-6866 ext.1000 (24 Hrs.) ReferrallD#MR70623. Afiiateopp. "They can say whatever they want. It sounded like a packed house tonight even though it wasn't:" It was so outrageous that with fans chanting "MVP! MVP!" after Stanton's two -run homer in the first inning off As- tros ace Zack Greinke, they immediately shifted into the Altuve chant. Astros left fielder Michael Brantley, who was playing in Cleveland during the 2017 cheating scandal, instantly joined his teammates as a true Astros villain when he fielded a foul ball in the third inning. He was just a few feet away from the left -field stands, but instead of flip- ping the ball into the crowd for a free souvenir, he tossed it toward the Astros dugout, with the crowd cursing him. Brantley got his revenge with a hom- er an inning later, momentarily quieting the crowd, until a fan threw the ball back into right field, drawing a monstrous ovation. There were clever signs, like "Judge them Guilty." There were several inflat- able trash cans confiscated before any could be thrown on the field. Despite all the animosity the Yankees exhibited last spring when the Astros' cheating scandal became public, every- one on the teams was on their best be- havior. There were no hit -by -pitches, knockdowns, brushbacks or even in- flammatory words. It there was any nervousness or ap- prehension, the Astros covered it up well. The teams mingled freely before the game as if nothing ever happened. One victory won't bring back a World Series trophy, or lead to calls for a pa- rade, but for a night it was a game every Yankees fan will savor. To view more Classified listings, visit: classifieds.usatoday.com Been there done that Would you like to try a different way? No games just winning OF gi] 2C FRIDAY, MAY 14, 2021 USA TODAY E3 SPORTS Spieth eagles 18, ties for Byron Nelson lead Golfweek I USA TODAY Network McKINNEY, Texas - On a sunny Thursday, it was three longtime junior golf buddies, now PGA Tour young stars and multimillionaires, Dallas' Jordan Spieth, Will Zalatoris and Scottie Schef- fler. All enjoying a relaxing, historic stroll at the TPC Craig Ranch during the first round of the AT&T Byron Nelson. Together, they combined to play 199 times in Northern Texas PGA junior golf tournaments, with 63 wins between them. But before the opening PGA Tour round, they had never played in the same group in a competitive tourna- ment, much less a professional event. That was enough Lone Star golf his- tory to bring out the vast majority of the 12,500 pandemic -limited fans, lining the fairways six -deep at points to see the former Dallas golf prodigies -turned - young PGA Tour kings. Three major golf championships (Spieth), a rookie of the year honor (Scheffler) and a breakout Masters run- ner-up in your first appearance (Zalato- ris) will do that for you. World No. 3 Jon Rahm and defending Masters champion Hideki Matsuyama might as well have been in a witness protection program for the lack of fans following them all while playing at the same time as the Texas threesome. Early first -round leader J.J. Spaun's 63 was merely a distant rumor. All eyes were on the trash -talking, rib -poking, high-fiving group of friends. "You could have given me that putt," Zalatoris, 24, told Scheffler, also 24, as Jordan Spieth plays his shot from the second tee during the first round of the AT&T Byron Nelson on Thursday. JIM cowSERT/USA TODAY SPORTS they walked off the par-5 fifth hole - af- ter Zalatoris nearly holed an eagle chip. "I said, are we good? "Sorry, I tried," Scheffler replied with a wide grin. Spieth, 27, could only smile at his buddies' trash -talking, adding in his re- marks, while walking between holes, his thoughts on the recent Dallas Cow- boys draft and the best places to eat near where all three live in Dallas. Players seeking $500M in grievance versus MLB Bob Nightengale USA TODAY Just in case there was any hope of optimism that the cold war between Major League Baseball and the players union might be thawing, along comes the news that the union has filed a grievance against MLB in response to their shortened season of a year ago. The Major League Baseball Players Association, just as it threatened last year, officially filed a grievance against MLB seeking about $500 million in damages, two persons with direct knowledge of the grievance told USA TODAY Sports. The persons spoke on the condition of anonymity because they were not authorized to speak publicly. The grievance was first reported by the New York Post. The union stated in the grievance that MLB did not act in good faith ne- gotiating the pandemic -shortened 2020 season. The union had originally proposed a 114-game season after the COVID-19 shutdown, and later an 89-game sea- son. MLB originally proposed an 82- game season with a sliding salary scale. Their proposal was reduced to a 76-game season at 75% prorated pay, and then to a 72-game season at 80% prorated pay. The two sides failed to reach an agreement until Commissioner Rob Manfred stepped in. He imposed a 60- game season, with the players receiv- ing full pay, which amounted to play- ers receiving 37% of their full salary. The teams wound up losing $3 billion, Manfred said. The union, which vowed to file a grievance last summer, argues that MLB did not make the "best efforts to play as many games as possible" as re- quired by their March agreement. MLB, which filed a countergrie- vance, said that the reduced schedule became necessary because of the pan- demic, citing safety and health rea- sons. The grievance, which is held by a three -person arbitration panel, could play a potential factor in their upcom- ing negotiations on their collective bargaining agreement that expires Dec. 1. The two sides have yet to en- gage in any serious negotiations, with their first meeting last month consist- ing of little more than slide -show pres- entations. MLB could argue that any grievance could be a detriment in their economic proposals while the union could de- bate that it should play no factor given that MLB had dismissed any potential grievance as "frivolous" last summer. No matter, it's simply the latest wrinkle in the strained relationship between the owners and players. There are just 202 days remaining before their deadline. If no agreement is reached Dec.1, and there is no dead- line extension, there's the distinct pos- sibility of a work stoppage. MARKETPLACE TODAY For advertising information:1.800.397.0070 www.russelljohns.com/usat NOTICES PUBLIC NOTICE Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Region 10 Education Service Center (ESC), on behalf of Equalis Group members, is requesting proposals for Library Management Solutions. Proposals are due 04/27/2021 before 2:00pm Central Time To be considered respondents must submit a proposal to Region 10 ESC in accordance with solicitation documentation available at httos://www.region 10.org/about-us/request-for- proposals-bids/. The bid opening will take place at 2:00pm Central Time via Zoom as stated in the RFP. Place your Public Notice in USA TODAY Marketplace! Call: 1-800-397-0070 BIBLE ANSWERS Is Jesus really God? Visit: www.verseinthebible.org BUSINESS `It's remarkable, it really is," said Northern Texas PGA executive director Mark Harrison, who followed the group. "To see three kids who started out as ju- niors, playing in front of thousands at home, you almost can't believe it." How remarkable? PGA Tour stats guru Jordan Ray esti- mated the odds of three players, who began in the same junior golf section, at the same time, playing in the Masters tournament in the same year, as all three did in April, at 24 - then followed by 12 zeros - or an astronomical number. "Play well," Zalatoris told Scheffler with a large dose of sarcasm on the first tee under the watchful eye of Peggy Nel- son, the former wife of golf legend and tournament namesake Byron Nelson. "You'll play better," Scheffler said, even more sarcastically. "Yeah, right," added his constant golf buddy and comic foil. "Scottie kicked my butt a lot more times than I kicked his when we were juniors," Zaltoris said before the round. Spieth, who won their 2006 Ewing Junior Classic junior golf showdown in nearby Garland 74-77-86 over Zalatoris and Scheffler, respectively, could only chuckle in the background before quick- ly taking the lead again. He poured in a 15-foot birdie putt on the par-4 first hole and never trailed in the opening nine holes, shooting a 31 on the front nine with Scheffler at 32 and Zalatoris at 35. But Spieth finished off the day to the largest ovation as he buried a huge eagle putt on No. 18 to pull into a tie for the lead with J.J. Spaun. Spieth said the fans ramped up their game as the day progressed, culminat- ing with the roar on 18. Scheffler also admitted that having large crowds following the group spurred him on. He finished 5 under on the day, including birdies on five of the last seven holes. "Not this time," added Zalatoris, who finished with a 70 on the day. Baffert assistant handling two Preakness horses Jason Frakes (Louisville) Courier Journal I USA TODAY Network BALTIMORE - When Bob Baffert an- nounced he'd skip Saturday's Preak- ness - not wanting to be a distraction amid the Medina Spirit drug controver- sy - he also knew he had a capable re- placement. "Jimmy can handle it," Baffert said. "Jimmy" is Jimmy Barnes, who has served as Baffert's assistant since 1998. When Baffert needs to leave Chur- chill Downs to return to his California home, Barnes stays behind. When Baff- ert has horses running at Santa Anita Park, Barnes is the one tending to others at Oaklawn Park or Keeneland or wher- ever else he's needed. And while it's new for Baffert to skip a Triple Crown race, it's seemingly no big deal for Barnes to be in the Triple Crown spotlight at Pimlico Race Course this week. "I'm used to it," Barnes said. "I travel A the time, and I'm always on the road. Bob's there sometimes, great. If Bob can't make it, I just have to pick up the slack and just march on and try to do my best and try to produce a win." Barnes has spent the week tending to three Baffert trainees at Pimlico: Medi- na Spirit and Concert Tour for Satur- day's Preakness and Beautiful Gift for Friday's Black -Eyed Susan. Medina Spirit is the subject of con- troversy after winning the Kentucky Derby and then testing positive for 21 pi- cograms of betamethasone, a banned BYE BYE BELLY FAT? USA Launch! Get The Facts! 800.284.1955 Make Money From Home. Talk To No One Ever! $1000.00 Cash Doti Every Day www.easyl5k.com 954-312-3033 #1 Team! Age -backwards! Affordable stem cell breakthrough. Patented PATCHES! Exploding worldwide Spillover! Momentum! Hurry! Call 605.342.4100 substance on race day. If a second sam- ple comes back positive - which likely won't be known for several weeks - Me- dina Spirit will be disqualified as the Kentucky Derby winner, according to Churchill Downs. With that story circulating nationally this week, Baffert chose to stay away from Pimlico. "I go to Baltimore to have a good time. It's a fun trip," Baffert told The Associated Press. "I don't want to take away from the horses. I think it'd be a distraction if I went. I think it'd be a distraction if I win.' Enter Barnes, who has declined to comment on the controversy. While talking outside the Preakness stakes barn Thursday morning, Barnes was asked what it was like to break the news of Medina Spirit's positive test re- sult to Baffert. "I'm going to keep this interview to the horses," Barnes responded. "We have (been) training here for the Preak- ness, so if you can keep your questions to that, I'd appreciate it:' Trainer D. Wayne Lukas, who has longshot Ram entered in the Preakness, joked Thursday that he's serving as Baf- fert's "spokesperson" this week. Lukas defended Baffert, saying he knows he didn't cheat because "he doesn't need to. He had the best horse in the Derby." Lukas did say he encouraged Baffert to attend the Preakness. Barnes hopes his biggest challenge Saturday is having to saddle two horses and simply finding out which one is bet- ter. To view more Classified listings, visit: classifieds.usatoday.com Receive $500+ Daily! Free Video Reveals All! 1bY www.YourWealthVehicle.com SPORTS & RECREATION MARKETPLACE "Think for Yourself Control your life°" A book whose time has come. Be an original thinker. It will change your life! See past all the cp =j TIPA" April 28, 2021 4845 US Hwy 271 North I Pittsburg, TX 75686 www.tips-usa.com • 866-839-8477 • tips@tips-usa.com Daily Journal of Commerce, Inc. Attn: Michelle Ropp SDS 12-2632 PO Box 86 Minneapolis, MN 55486 Please print the following LEGAL NOTICE on: Friday, May 7, 2021 AND Friday, May 14, 2021. The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Electronic tear sheets are required for this ad. Please email proofs, tear sheet copies, affidavit and invoice to Shelley Black at shelley.black@tips- usa.com when they are available. Thank you, Shelley Blaa Contract Support 903-575-2732 www.tir)s-usa.com I:I s 6i=,j AFFIDAVIT OF PUBLICATION � u'01�Pt19lIt''t•IfiTiC�, 0 11 NE Martin Luther King Jr. Blvd. Suite 201 / Portland, OR 97232-3579 (503) 226-1311 STATE OF OREGON, COUNTY OF MULTNOMAH--ss. I, Nick Bjork , being first duly sworn, depose and say that I am a Publisher of the Daily Journal of Commerce , a newspaper of general circulation in the counties of CLACKAMAS, MULTNOMAH, and WASHINGTON as defined by ORS 193.010 and 193.020; published at Portland in the aforesaid County and State; that I know from my personal knowledge that the Goods and Services notice described as Case Number: NOT PROVIDED Election Equipment and Services The Interlocal Purchasing System; Bid Location Pittsburg, TX, Camp County; Due 06/18/2021 at 03:00 PM a printed copy of which is hereto annexed, was published in the entire issue of said newspaper for 2 time(s) in the following issues: 5/7/2021 5/14/2021 State of Oregon County of Multnomah SIGNED OR ATTESTED BEFORE ME ON THE 14th DAY OF May, 2021 Nick Bjork —1 &�-' "y .- I _�' - Notary Public -State of Oregon OFFICIAL STAMP MICHELLE ANNE ROPP NOTARY PUBLIC - OREGON COMMISSION NO.981091 " y COMMISSION EXPIRES NOVEMBER 05, 2022 Shelley Black The Interlocal Purchasing System (Tips) 4845 US Highway 271 N Pittsburg, TX 75686-4303 THE INTERLOCAL PURCHASING SYSTEM PROCUREMENT SOLICITATIONS Proposals due 3:00 pm, June 18, 2021 REQUEST FOR PROPOSALS The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Serv- ices 210502 Time Clock Systems 210503 Networking Equipment, Soft- ware, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Published May 7 & 14, 2021. 11998207 Order No.: 11998207 Client Reference No: FRIDAY, MAY 7, 2021 ! THE DAILY JOURNAL OF COMMERCE a 11 A Mandatory Pre -Bid Conference will be held at 11 am, local time on Friday, May 14, 2021 at Lake Oswego Tennis Center, 2900 Diane Drive, Lake Oswego, OR 97035. A project site tour will be conducted after the Conference. Bids will be accepted only from Bidders attending the Mandatory Pre -Bid Conference. If a Bid is submitted by a Bidder having not attended the Mandatory Pre -Bid Conference, it will not be accepted and will be returned unopened. Clarifications to the Bidding Documents will be made by addenda only. Oral state- ments may not be relied upon and will not be binding or legally effective. Published May 7, 2021. 11998377 TUALATIN HILLS PARK & RECREATION DISTRICT CEDAR HILLS RECREATION CENTER BOILER REPLACEMENT Bids due 2:00 pm, June 2, 2021 REQUEST FOR BIDS The Tualatin Hills Park & Recreation District is requesting Competitive Sealed Bids for Cedar Hills Recreation Center Boiler Replacement. Competitive Sealed Bids are due June 2, 2021 by 2 pm via email to t.bonnin@ thprd.org. Late responses will not be accepted. No faxed Bids will be considered. The Tualatin Hills Park & Recreation District reserves the right to reject any bid not in compliance with this bid or in compliance with all prescribed public contracting procedures and requirements, and may reject for good cause, any or all bids upon a finding that it is in the public interest to do so, and to waive any and all information in the best interest of Tualatin Hills Park & Recreation. For a copy of the bid packet and questions regarding submittals contact Tim Bonnin, Senior Park Planner at t.bonnin@thprd.org. Published May 7 & 10, 2021. 11998563 CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION CTUIR FOOD DISTRIBUTION TENANT IMPROVEMENT Bids due 3:00 pm, June 1, 2021 REQUEST FOR BIDS CTUIR is seeking General Contracting services for an approximately 4,300 SF tenant improvement in an existing building at the Coyote Business Park near Pendleton, Oregon. Sealed bids will be received by the Confederated Tribes of the Umatilla Indian Reservation, at the Nixyaawii Governance Center, 46411 Timine Way, Pendleton, OR 97801, for the CTUIR Food Distribution Tenant Improvement Project. Sealed Base Bids must be received by 3:00 pm, local time, on June 1, 2021, and must be marked "Sealed Bid - CTUIR Food Distribution Tenant Improvement". Sealed Supplemental A must be received by 5:00 pm local time on June 1, 2021 and must be marked "Sealed Supplement A - CTUIR Food Distribution Tenant Improvement". Bids received after these times will not be considered. Sealed bids will be opened and publicly read in person at 3:00 pm local time on June 1, 2021 at the Nixyaawii Governance Center, 46411 Timine Way, Pendleton, OR. (with social distancing precautions). The bid opening will also be simultaneously broadcast via Zoom. Zoom Meeting link: https:Hzoom.us/j/ 94440311503?pwd=Qlo3amtreU I3W UJk bG9JNTZ6M2YyQT09. Meeting ID: 944 4031 1503. Passcode: 143017. Phone: +1 253 215 8782 US. Project documents are available at www.architectswestplans.com. Bidders may download digital files at no cost; Hardcopy sets are available with a refundable deposit of $300 per set plus a non-refundable fee of $30 per set for handling to be submitted by separate checks. General Contractor may obtain two (2) sets of documents; First Tier subcontractors may obtain one (1) set of documents via checks payable to Architects West and mailed to Abadan Reprographics, 603 E. 2nd Ave Spokane, WA 99202. Deposits will be returned on receipt of documents for a period of ten days after bid opening, provided they are complete and in clean, usable condition. Additional or partial sets may be purchased. Bidders are encouraged to register as a plan holder at www.architectswestplans.com, and select "Add me as a Plan Holder'. Questions regarding the plan room contact Auron (509) 747-2964 or repro@abadanspok ane.com. A complete set of contract documents will also be filed with the Plan Centers listed at www.architectswestplans.com. A non -mandatory Pre -Bid Conference has been scheduled for 2:00 pm local time on May 19, 2021, at the Food Distri- bution Tenant Improvement space inside the Pandemic Preparedness Building, 46678 Tokti Road, Pendleton, OR 97801. Meet at the main entry. Social distancing and COVID safety precautions will be followed. Bidders that are unable to attend the non -mandatory Pre -Bid Conference may contact Cassie Hibbert, Project Manager with Wenaha Group to set up a tour: Ph: (541) 561-3497; e-mail: chibbert@wenahagroup.com. No bidder may withdraw his bid after hour set for opening thereof, unless award is delayed for a period exceeding 60 days. CTUIR reserves the right to reject any or all bids and to waive informalities or irregularities in any bid. CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION Bill Tovey, Director, Department of Economic and Community Development Published May 7 & 14, 2021. 11998565 MEDFORD SCHOOL DISTRICT MSDEC GYM DDC/AIRSIDE IMPROVEMENTS Bids Due 2:00 p.m., May 25, 2021 INVITATION TO BID ITB 21-00-14 Notice is hereby given that bids will be accepted by the Medford School District at the Facilities/Purchasing Office, located at 815 S. Oakdale Avenue, Medford, OR 97501 no later than 2:00 p.m., Tuesday, May 25, 2021. There will be optional site walks on May 14th and 17th, 2021 please call 541-531-3471 for an appointment. Medford School District 549C (District) is seeking written proposals from qualified contractors to provide all labor, materials and equipment required to improve air quality and monitoring by replacing all pneumatic components with direct digital controls (DDC), Building Automation Integration (BAS) and variable speed drives at identified pumps and motors at the MSDEC gym; located at 815 S Oakdale Ave., Medford, OR 97501. See ITB for complete scope of work. Alternate 1: Remove and replace existing gravity chiller expansion tank with baffled floor mounted unit. Alternate 2: Add air separator to chiller loop. ITB may be picked up by the following methods: By calling: 541-842-3068 By downloading from the following web site: http://www.medford.kl 2.or.us/Domain/83 By emailing: Jackie. Flo ry @ medford. k12.or.us The district reserves the right to (1) reject any Proposal not in compliance with all prescribed public bidding proce- dures and requirements, (2) to add to the price bid by nonresident bidders an increase equal to the percent preference that the nonresident bidders home state would give it's instate bidders, (3) to reject, for good cause, any or all Bids that are not in the best interest of the district, (4) to reject any or all proposals, in whole or in part, to waive any formalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of Medford School District to be in its best interest. Andy Chasteen Mechanical Supervisor Medford School District 549C Published May 7, 2021. 11998518 CITY OF ROSEBURG WASHINGTON AVE BORE CROSSING Bids due 2:00 pm, May 25, 2021 ADVERTISEMENT FOR BID Project Name: Washington Ave Bore Crossing Project Number: 20WA05 Project Description: 750t lineal feet of 14" HDPE water main crossing using horizontal directional drilling methods, 415t lineal feet of restrained 12" ductile iron water pipe, appurtenant fittings, valves, connections, pipe abandonment, and related work. Non -Mandatory Prebid Meeting: Tuesday, May 11, 2021 at 2:00 p.m. Location: Riverside Park parking lot 400 SE Oak Ave, Roseburg, OR 97470 All questions are due by 5:00 p.m. on Tuesday, May 18, 2021 Bids are due by 2:00 p.m. on Tuesday, May 25, 2021 All bids will be opened at 2:00 p.m. Additional forms disclosing first tier subcontractors are due by 4:00 p.m. No bids shall be received after this date and time. Contact - Submit bids to: City of Roseburg City Recorder 900 SE Douglas Ave. Roseburg, OR 97470 (541)492-6866 Address technical questions to: Luke Erickson, PE 2000 SW First Avenue, Suite 410 Portland, OR 97201 (503) 384-2908 erickson@mcmjac.com SOLICITATION DOCUMENTS: Solic- itation documents, including contract terms, conditions, specifications, all attachments and/or addenda for the Invi- tation to Bid are available for review at the above contact address. Bid documents will not be mailed to prospective bidders, but may be downloaded from the Oregon Procurement Information Network (ORPIN) through the following internet address: http://orpin.oregon.aov/open.dll/ welcome. Bidders without access to ORPIN may download the documents at a Plan Center or the City of Roseburg's website at www.cityofroseburg.org under "Bidding Opportunities." Bidders must be licensed with the Oregon Construction Contractors Board and comply with City of Roseburg Municipal Code. The resulting public works contract is subject to ORS 279C.800 to 279C.870 or the Davis -Bacon Act (40 U.S.C. 3141 to 3148). No bid will be considered unless the bid contains a statement that the bidder will comply with the provisions of ORS 279C.840 (Prevailing Wage Rates). Published May 7, 2021. 11998501 DOUGLAS COUNTY CHADWICK LANE CROSSWALK CHADWICK LN & N. OLD PACIFIC HWY Bids due 8:30 am, May 19, 2021 REQUEST FOR BIDS Douglas County Public Works is currently requesting bids from qualified contractors to provide construction services for the construction of CHADWICK CROSSWALK Project. To view or download the RFP, please visit our website at https:Hdouglas countyoregon. us/Bids.aspxx. Copies of the RFP will also be available at the Douglas County Public Works Department Engineering and Construction Division office located at 1036 SE Douglas Ave., Courthouse Room 304, Roseburg, Oregon 97470. The deadline for submitting comments and inquiries about the requirements of this RFP is May 14, 2021. Proposals are due at 8:30 AM on Wednesday, May19, 2021. Published May 7, 2021. 11998542 111 SOURCEWELL FACILITIES MAINTENANCE SERVICES Proposals due 4:30 pm, June 24, 2021 REQUEST FOR PROPOSALS Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting proposals for Facilities Maintenance Services to result in a contracting solution for use by its Partici- pating Entities. Sourcewell Participating Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal government, and other public agencies located in the United States and Canada. A full copy of the Request for Proposals can be found on the Sourcewell Procurement Portal [https://proportal.sourcewel I-mn.aovl. Only proposals submitted through the Sourcewell Procurement Portal will be considered. Proposals are due no later than June 24, 2021, at 4:30 p.m. Central Time, and late proposals will not be considered. Published May 7, 2021. 11998484 THE INTERLOCAL PURCHASING SYSTEM PROCUREMENT SOLICITATIONS Proposals due 3:00 pm, June 18, 2021 REQUEST FOR PROPOSALS The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Serv- ices 210502 Time Clock Systems 210503 Networking Equipment, Soft- ware, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Published May 7 & 14, 2021. 11998207 COOS BAY SCHOOL DISTRICT 9 LEGAL SERVICES Proposals due 12:00 pm, June 7, 2021 REQUEST FOR PROPOSALS Notice is hereby given that proposals for "Legal Services" will be received on Monday, June 7, 2021 until the deadline for proposal submission, 12:00 p.m. by Candace McGowne for Coos Bay School District 9. The Proposals will be opened publicly following the deadline for submis- sion of proposals. Late Proposals will not be considered. Briefly, this contract will provide "Legal Services". The District reserves the right to award to multiple firms based on their specific strength(s) within particular areas of law (i.e. Special Education, Public Works Contracting, etc.). Awarded contract(s) will be renewable on an annual basis. However, total contract length shall in no case exceed five (5) years. Interested parties shall submit two (2) copies of their proposal documents in a sealed envelope mailed or delivered to the attention of: Proposals will be accepted at: Coos Bay School District District Office 1255 Hemlock Ave Coos Bay, OR 97420 Up until, and no later than: PROPOSAL CLOSING: 12:00 PM Monday June 7, 2021 Envelopes must be clearly marked "Proposal Response: Legal Services - Submittal Deadline June 7, 2021, 12:00 p.m.". Faxed proposals will be considered non -responsive and will not be accepted. All proposers are required to comply with the provisions of Oregon revised Statutes. Attention is directed to: ORS 244, Government Ethics; ORS 279 Divisions A through C, Public Contracts & Purchasing; and Oregon Administrative Rules 137 Divisions 46 through 49. Each Proposal shall contain a statement indicating whether the Bidder is a "resident bidder", as defined in ORS 279A.010 and ORS 279A.120. RFP PACKETS Request for Proposal packets outlining submittal details, may be obtained from the Coos Bay School District, District Office, 1255 Hemlock Ave, Coos Bay, Oregon, 97420. Packets may be requested by phone (541-267-1317), or by e-mail at candacem@coos-bay.12.or. us. Interested firms may also obtain electronic copies from the Oregon Procurement Information Network (ORPIN) located on the web at hftp://orpin.oregon.gov/open.dll/welcome. Addenda will be posted on ORPIN and distributed to known document holders. All communications regarding the RFP process shall be directed to Candace McGowne at 541-267-1317. REVIEW AND EVALUATION PROCESS RFPs will be subjected to a committee review and evaluation process based on criteria outlined in the RFP packet. The District reserves the right to: (1) reject any or all Proposals not in compliance with all public bidding procedures and requirements, (2) postpone award of the Contract for a period not to exceed sixty (60) days from the date of proposal opening, (3) waive informalities in the Proposals, and (4) select the Proposal which appears to be in the best interest of the District. Dated this 7th day of May, 2021 Published May 7, 2021. 11998538 CITOF a nicouver WASHINGTON BODY WORN AND VEHICLE CAMERA SYSTEM Responses due 3:00 pm, June 2, 2021 REQUEST FOR PROPOSAL RFP# 16-21 Notice is hereby given that the City of Vancouver, Washington, will receive sealed proposals up to the hour of 3:00 p.m., Pacific Local Time, June 2, 2021, for the following: The City of Vancouver is seeking proposals from qualified firms/individuals for the design, installation, implementation, and maintenance of a state-of-the-art body worn camera and integrated vehicle (cabin/dash) cameras forthe Cityof Vancouver Police Department. The City of Vancouver in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises, as defined in 49 CFR part 26, will be afforded full opportu- nity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. The City of Vancouver is committed to providing equal opportunities to State of Washington certified Minority, Disadvan- taged and Women's Business Enterprises in contracting activities. (Section 4 of Chapter 56, Laws of 1975, list Ex. Sess., State of Washington). RFP documents may be examined in Owner's office, Vancouver City Hall, 415 W 6th St, Vancouver Washington. RFP documents may be obtained from the City of Vancouver Procurement Services website at: https://vancouver.r)rocure ware.com/Bids. These are available for viewing, downloading and printing on your own equipment, free of charge. Published May 7, 2021. 11998483 CITY OF GRANTS PASS GEO-TEXTILE DEWATERING SACKS Quotes due 3:00 pm, May 24, 2021 REQUEST FOR QUOTES The City of Grants Pass Water Treatment Plant (WTP) is seeking quotes on the following materials: Geo-Textile Dewatering Sacks. The dewatering sacks are used to collect and de -water Filtration Plant residuals which have accumulated in the sedimentation and filtration process. Go to http://grantspassoregon.gov/bids. aspx to view the entire Request for Quotes. If you require more information, contact Adam Smith at (541) 450-6119. Quotes must be received by 3:00pm Monday, May 24, 2021 to be considered. Submit Quotes to: City of Grants Pass RFQ WTP Dewatering Sacks Attn: Karen Frerk City Recorder 101 NW "A" Street Grants Pass, OR. 97526 Published May 7, 2021. 11998617 UMATILLA HOSPITAL DISTRICT DESIGN AND CONSTRUCTION OVERSIGHT FOR MEDICAL CLINIC BUILDING PROJECT Proposals due 4:00 pm, May 21, 2021 REQUEST FOR PROPOSALS Pursuant to Oregon Administrative Rule (OAR) 137-048-0220, Umatilla Hospital District (District) is conducting a formal selection process to invite architects and/or engineers to submit proposals to provide design and construction oversight for Medical Clinic Building Project. The District plans to award a contract to the highest ranked proposer(s) selected from those archi- tects/engineers submitting proposals. The anticipated contract or contracts will include: all design work; site analysis; solicitation of and award to a construction contractor; construction oversight; and procurement of all necessary government permits. The full Request for Proposals may be obtained from the District using the following contact information: Pam Christopherson, District Clerk Umatilla Hospital District P.O. Box 1740 Umatilla, OR 97882 Phone: 541-379-1934 Email: pamc@eotc.net Proposals will be received by the District until closing, 4:00 p.m. on May 21, 2021. Responses received after this time will be rejected as non -responsive. Proposers shall submit proposals in a sealed opaque envelope, plainly marked "Request for Proposals for Architec- tural/Engineering Services for Medical Clinic Building Project" to Pam Chris- topherson at the above address. Faxed and emailed proposals will be rejected as non -responsive. Published May 7, 2021. 11998489 CORVALLIS SCHOOL DISTRICT ELECTRICAL CONTRACTING SERVICES FOR THE ADAMS ES - SUMMER 2021 BID PACKAGE Bids due 2:00 pm, May 20, 2021 NOTICE TO BIDDERS Corvallis School District is seeking Electrical Contracting Services for the Adams ES - Summer 2021 Bid Package. The project consists of providing a new transformer, services and fiber data connections to facilities at Adams Elementary/District Office site. The District is estimating a construction cost range of $400,000 - $500,000. Sealed bids must be submitted to the Corvallis School District in a sealed enve- lope and delivered to the address below: Corvallis School District Attention: Kim Patten, Facilities and Transportation Director 1555 SW 35th St. Corvallis, Oregon 97333 • Sealed Bids will be received until: May 20, 2021 at 2:00 PM Pacific Daylight Time. Bids will be opened at the Wenaha Group Office located on the district campus. Bids received after this time will not be accepted. • A non -mandatory pre -bid site tour will be held. Participants are asked to meet at the Wenaha Group offices located just north of the District Offices at 2:00 PM Pacific Daylight Time on May 11, 2021. Attendance is highly encouraged. To comply with social distancing guidelines, anyone planning to attend will be required to contact Julie Haymart, 'uli! eh@ wenahagroup.com so we can schedule smaller groups if necessary. Face coverings will be required. Attendees will need to provide their own face coverings. This site visit will be limited to a tour of the work areas only. No other information will be given. • Bid documents and plans may be obtained by emailing Wenaha Group's Project Coordinator, Julie Haymart: ulieh@wenahagroup.com. • Interested firms shall have no unau- thorized contact with District staff or Board Members during the solicitation process. All questions shall be directed in writing to the Wenaha Group's Project Coordinator, Julie Haymart at ulieh@wenahaciroup.com • The Corvallis School District is an equal opportunity employer and encourages the participation of minority, women, disabled veteran, disadvantaged, and emerging small business enterprises. • All bidders shall comply with ORS 279C.800-870, Oregon Bureau of Labor and Industries (BOLI) requirements and be licensed with the State of Oregon Construction Contractors Board. Published May 7 & 10, 2021. 11998507 STANFIELD SCHOOL DISTRICT ADDENDUM NO. 1 MAY 4, 2021 To the REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT SERVICES May 4, 2021 for STANFIELD SCHOOL DISTRICT BUS GARAGE PROJECT TO ALL FIRMS SUBMITTING STATE- MENT OF QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT SERVICES ON THE ABOVE SUBJECT PROJECT: This Addendum is hereby made a part of the Request for Qualifica- tions requirements pertaining to the above project and shall be binding upon each firm submitting a proposal. It shall be the responsibility of each Firm submitting Qualifications to notify their consultants concerning the contents of this addendum as they specifically apply to them. Please acknowledge receipt of this Addendum in the submitted documents. Failure to do so may subject the proposing Firm to disqualification. REQUEST FOR QUALIFICATION DOCUMENT Changes and Clarifications: 1-1 The closing date of the RFP has been extended to May 20th. 1-2 Notification of firms for interview (if needed) has been extended to May 24th. 1-3 Interview date has been extended and (if needed) will be held on May 27th. 1-4 Selection of firm has been extended to May 28th. 1-5 Project completion date is To Be Determined. 1-6 The construction budget has been increased from $440,000 to $500,000 END OF ADDENDUM NO. 1 Published May 7, 2021. 11998510 CITY OF LAKE OSWEGO PRINTING SERVICES FOR MONTHLY NEWSLETTER Proposals due 5:00 pm, May 19, 2021 REQUEST FOR PROPOSAL The City of Lake Oswego, Oregon invites firms to submit proposals to provide professional printing services for its monthly newsletter, Hello L.O. The publication is a full -color, double -sided, 22 x 17 inch, quarter -folded to 8.5 x 11 inch tabloid on 50# or heavier recycled paper with high post -consumer recycled content. The RFP is sought for 12 issues with renewal option. The full RFP document can be obtained free of charge at the City of Lake Oswego, City Manager's Office, Deputy City Recorder, third floor of City Hall at 380 A Avenue, Lake Oswego, Oregon, 97034. Copies may also be obtained by contacting Bonnie Hirshberger at 503-675-3992 or bhirshberger@lake oswego.city. The deadline for receipt of Proposals is 5:00 p.m. local time, on Wednesday, May 19, 2021 at City of Lake Oswego City Manager's Office, PO Box 369, 380 A Avenue, Lake Oswego, Oregon, 97034. Published May 7 & 10, 2021. 11998557 FALLS CITY SCHOOL DISTRICT 57 LEASE OR PURCHASE OF MODULAR CLASSROOMS, WITH INSTALLATION, RELOCATION, & REMOVAL INTENT TO ESTABLISH A CONTRACT The Board of Directors of Falls City School District 57, sitting as a Local Contract Review Board, herby gives public notice of its intent to establish a contract with Modern Building Systems, Inc. through a permissive cooperative procurement in accordance with ORS 279C.215. Such a contract shall be entered into under the same terms, conditions, and prices as set forth in the Price Agreement Lease or Purchase of Modular Classrooms, With Installation, FRIDAY, MAY 14, 2021 a THE DAILY JOURNAL OF COMMERCE 13 until the lapse of 70 days from the Bid opening. Dated this 6th day of May 2021. Owner: Bunker Hill Sanitary District By: Dan Hinrichs Title: District Attorney Published May 7 & 14, 2021. 11998628 WILDISH BUILDING COMPANY TRAIL BRIDGE RESERVOIR RECREATION IMPROVEMENTS PROJECT Bids due 2:00 pm, June 1, 2021 INVITATION TO BID ITB# 21-097-PW Wildish Building Company is serving as the Construction Manager/General Contractor (CM/GC) for Eugene Water & Electric Board (EWEB) and is soliciting bids for the Trail Bridge Reservoir Recre- ation Improvements Project Bid Packages: BP #01 Demo/Earthwork/Exterior Improvements/Utilities BP #01 Concrete/Site Furnishings Wildish or it's affiliates may elect to submit bids on BP #01 and BP # 02 respectively. Bidders shall meet Minimum Contractor Qualifications, as defined in the bid docu- ments. In summary, these Minimum Qualifications include the following requirements. • Bidders shall provide demonstrated prior experience in the following areas: The Contractor must have experience in installation of similar type work as specified and/or shown within the contract documents and have completed similar projects within the last five (5) years. Bidders shall be licensed as construction contractors under the Oregon Construction Contractors Board. Bidders shall comply with all BOLI and CCB requirements, including all filing, notification, and payment requirements; retainage for payment for labor, and the filing of a $30,000 public works bond with the Oregon Construction Contractors Board. The Public Works Bond shall be obtained from a corporate surety authorized to do business in this state. Bids shall be emailed to Wildish Building Company, before 2:00 PM Pacific Time, on June 01, 2021 and delivered according to the bid submission instructions contained in this solicitation. Bids will be opened immediately thereafter and recorded. First -tier subcontractor list shall be submitted by 4:00 PM PST, on same day as bid is due. On the bid due date, bids received after 2:00 PM PST, and bids that are not accompanied with the required subcon- tractor's list (Section 00430) by 4:00 PM PST, will not be considered. A non-mandatory/voluntary pre -bid meeting will be held at 1:30 PST on May 18th, 2021, Location is at the EWEB Trail Bridge Recreation Campground, located in Linn County, Oregon approximately 71 miles east of Eugene on the upper McKenzie River along Highway 126 east. The bid documents may be obtained electronically by contacting Jesse Bluhm via email at jesseb@wildish.com. Please note that the listed bid documents can only be obtained after signing the Non -Disclosure Agreement in "Building Connected". After signing the NDA form you will be given access to all the bid documents thru the "Building Connected" platform. A bid bond at time of bid is required. 100% performance bond, and payment bond are required for bids over $50K prior to construction. No bids may be withdrawn after the hour set for the opening thereof until the elapse of 60 days from the date and time set for opening. By submission of a bid, the Bidder agrees to comply with the provisions of 279C.800 through 279C.870 relating to State of Oregon, BOLI Prevailing Wage Rates (January 1, 2021). Single point of contact: Submit all tech- nical, bidding and contract questions to Jesse Bluhm, CM/GC Coordinator, in writing via email at jesseb@wildish.com. Do not contact the project team without prior approval by the CM/GC Coordinator. Bids are preferred to be sent through the secure "Building Connected" platform. Wildish is an equal opportunity employer and encourages the participation of minority, women, disabled veteran, disadvantaged, and emerging small business enterprises. Wildish reserves the right to waive any or all informalities and irregularities; may cancel the invitation to bid; and may reject any or all bids. Published May 10, 12, 14, 17, 19, 21, 24, 26, 28 & 31, 2021. 11998975 CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION CTUIR FOOD DISTRIBUTION TENANT IMPROVEMENT Bids due 3:00 pm, June 1, 2021 REQUEST FOR BIDS CTUIR is seeking General Contracting services for an approximately 4,300 SF tenant improvement in an existing building at the Coyote Business Park near Pendleton, Oregon. Sealed bids will be received by the Confederated Tribes of the Umatilla Indian Reservation, at the Nixyaawii Governance Center, 46411 Timine Way, Pendleton, OR 97801, for the CTUIR Food Distribution Tenant Improvement Project. Sealed Base Bids must be received by 3:00 pm, local time, on June 1, 2021, and must be marked "Sealed Bid - CTUIR Food Distribution Tenant Improvement". Sealed Supplemental A must be received by 5:00 pm local time on June 1, 2021 and must be marked "Sealed Supplement A - CTUIR Food Distribution Tenant Improvement". Bids received after these times will not be considered. Sealed bids will be opened and publicly read in person at 3:00 pm local time on June 1, 2021 at the Nixyaawii Governance Center, 46411 Timine Way, Pendleton, OR. (with social distancing precautions). The bid opening will also be simultaneously broadcast via Zoom. Zoom Meeting link: https:Hzoom.us/j/ 94440311503?pwd=Qlo3amtreU l3W UJk bG9JNTZ6M2YyQT09. Meeting ID: 944 4031 1503. Passcode: 143017. Phone: +1 253 215 8782 US. Project documents are available at www.architectswestplans.com. Bidders may download digital files at no cost; Hardcopy sets are available with a refundable deposit of $300 per set plus a non-refundable fee of $30 per set for handling to be submitted by separate checks. General Contractor may obtain two (2) sets of documents; First Tier subcontractors may obtain one (1) set of documents via checks payable to Architects West and mailed to Abadan Reprographics, 603 E. 2nd Ave Spokane, WA 99202. Deposits will be returned on receipt of documents for a period of ten days after bid opening, provided they are complete and in clean, usable condition. Additional or partial sets may be purchased. Bidders are encouraged to register as a plan holder at www.architectswestplans.com, and select "Add me as a Plan Holder'. Questions regarding the plan room contact Auron (509) 747-2964 or repro@abadanspok ane.com. A complete set of contract documents will also be filed with the Plan Centers listed at www.architectswestplans.com. A non -mandatory Pre -Bid Conference has been scheduled for 2:00 pm local time on May 19, 2021, at the Food Distri- bution Tenant Improvement space inside the Pandemic Preparedness Building, 46678 Tokti Road, Pendleton, OR 97801. Meet at the main entry. Social distancing and COVID safety precautions will be followed. Bidders that are unable to attend the non -mandatory Pre -Bid Conference may contact Cassie Hibbert, Project Manager with Wenaha Group to set up a tour: Ph: (541) 561-3497; e-mail: chibbert@wenahaaroup.com. No bidder may withdraw his bid after hour set for opening thereof, unless award is delayed for a period exceeding 60 days. CTUIR reserves the right to reject any or all bids and to waive informalities or irregularities in any bid. CONFEDERATED TRIBES OF THE UMATILLA INDIAN RESERVATION Bill Tovey, Director, Department of Economic and Community Development Published May 7 & 14, 2021. 11998565 111 1 COLUMBIA COUNTY SHERIFF'S OFFICE, OREGON CORRECTIONS DIVISION MEDICAL, DENTAL, AND MENTAL HEALTH SERVICES Proposals due 4:00 pm, June 18, 2021 REQUEST FOR PROPOSALS The Columbia County Jail, Oregon is looking for qualified proposers to submit your proposal by 4:00 p.m. on Friday, June 18, 2021. SUMMARY Columbia County Jail is requesting proposals from qualified proposers to provide correctional medical, dental, and mental health services to the Columbia County Jail. Columbia County Jail, Oregon The Columbia County Jail can house up to two hundred fifty-eight (258) Adults in Custody. Services to be provided include a comprehensive medical, dental, and mental health services program in which all Adults in Custody who request or are referred for services are assessed by a medical professional. A contract will be offered to the proposer who submits the best proposal in compliance with this RFP. The contract will be for 3 years with possibility of 3 one year extensions. The selected Proposer will be required to meet the highest standards prevalent in the Correctional Healthcare Industry. The selected proposer will supply all labor, materials and supplies necessary to perform the contract. TO VIEW FULL RFP PLEASE VISIT OUR WEBSITE AT https:Hsheriff.colu mbiacountyor.gov/Procurements If you have questions please contact Brooke McDowall at 503.366.4645 or brooke.mcdowall@columbiacountyor.gov DJC Published Dates May 5, 7, 10, 12, 14 & 17, 2021. 11997616 THEINTERLOCAL PURCHASING SYSTEM PROCUREMENT SOLICITATIONS Proposals due 3:00 pm, June 18, 2021 REQUEST FOR PROPOSALS The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Serv- ices 210502 Time Clock Systems 210503 Networking Equipment, Soft- ware, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Published May 7 & 14, 2021. 11998207 CITY OF NEWPORT BUSINESS PLAN FOR RECREATION SERVICES Proposals due 4:00 pm, June 11, 2021 REQUEST FOR PROPOSALS The City of Newport is seeking proposals for business plan for recreation services. A copy of the request for proposals is located on the city website at www.newportoregon.gov, or via e-mail at m.cavanaugh@newportoregon.gov. Hardcopies are also available by contacting Mike Cavanaugh at 541.574.5453. The deadline for receipt of proposals is June 11, 2021, at 4:00 P.M., PDT. Published Apr. 30, May 14 & 28, 2021. 11996346 CITY OF TIGARD UNIVERSAL PLAZA CONSTRUCTION MANAGER/GENERAL CONTRACTOR Proposals due 10:00 am, June 8, 2021 REQUEST FOR PROPOSAL The City of Tigard and its urban renewal agency, the Town Center Devel- opment Agency (TCDA), are focused on transitioning downtown Tigard to a place where people live and gather. In 2017, From idea to completed project - let the DJC help you win the job. The Project Center Online Plan Room offers hundreds of currently bidding projects at an unbelievable price. the TCDA Board directed that an agen- cy -owned piece of property in Downtown Tigard be redeveloped as a large public plaza. Located one block from Main St, the 1.18-acre property is envisioned as the most important public space in the city's most important district. The future plaza will be a hub of activity, a stimulus for downtown's continued redevelopment, and an emblem of civic pride and identity for Tigard residents. The "Universal" concept refers to the design principles that Tigard wants to see honored in this place - universal access and inclusivity. The design incorporates amenities that are usable by people of all ages, abilities, ethnic and racial back- grounds, while interpreting the elemental features of our universe. The plaza includes a large water feature, restrooms, porch swings, hard and softscapes, and artwork installations. The design connects to the Fanno Creek Trail which has been recently restored to follow its historical meandering course through planted native vegetation on its banks. The construction of the Universal Plaza Park is estimated to cost $3,500,000. In order to submit a proposal, prospective proposers must attend a mandatory pre -submittal meeting with City staff and key project team members on May 19, 2021, at 9:00 a.m. This will be a virtual Zoom Meeting at https://us02web. zoom. us Meeting ID: 834 3981 3005 Passcode:749325 Proposers are encouraged to walk the project site at 9100 SW Burnham Street, Tigard, OR prior to the pre -submittal meeting to become familiar with the space and be prepared to ask questions of the City and its project team in order to assist in the preparation of their proposals. Proposals will be received until 10:00 a.m. local time, Tuesday, June 8, 2021. Proposal submittal instructions will be sent to those proposers who attend the mandatory pre -submittal meeting. Proposals received from firms who do not attend the mandatory pre -submittal meeting will not be considered and will be returned. RFP packets may be downloaded from https://www.tiaard-or.aov/business/bids. php The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject for good cause any or all proposals upon a finding of the City if it is in the public interest to do so. Published May 12 & 14, 2021. 11999929 CITY OF BATTLE GROUND PARKS, RECREATION, AND OPEN SPACE PLAN UPDATE Proposals due 5:00 pm, June 4, 2021 REQUEST FOR PROPOSAL OF PROFESSIONAL SERVICES The city is asking for qualified consultant is to submit an electronic copy of your proposal by 5:00 p.m. on Friday, June 4, 2021 to sam.crummett@cit oofbo. Ora SUMMARY The City of Battle Ground is seeking to identify a qualified firm with demonstrated professional experience in parks planning to complete an update of the Battle Ground Comprehensive Parks, Recreation & Open Space Plan. Battle Ground is a rapidly growing community in central Clark County, Washington. Battle Ground's Parks Plan was created in 2008, and minimally updated in 2015. The Parks Plan provides a detailed plan- ning framework to help meet the park related needs associated with the community's growth. The Plan's purpose is to identify a vision for Battle Ground's park, open space, and trail system over a 20-year planning horizon and to present recommendations for achieving that vision. The Plan inventories and evaluates existing park and recreation areas; assesses the need for additional park land, greenways, trails and recreation facilities; establishes direction for operations and maintenance; and offers specific policies and recommenda- tions to achieve the goals and objectives. The project timeline is from July 2021 to July 2022. CITY OF BATTLE GROUND City of Battle Ground is located in the heart of Clark County, Washington, just four miles east of Interstate 5. The community lies between the Pacific Ocean and the Cascade Mountains, providing citizens and visitors with scenic and pristine landscapes. The City has seen tremendous growth through the last 20 years. It currently consists of approxi- mately 8.6 square miles, has a current population of 22,180 people, and is expected to grow to 38,443 by 2035. TO VIEW FULL RFP PLEASE VISIT OUR WEBSITE AT https://www.cityofbg.org/869/Parks-Plan Published May 3, 5, 7, 10, 12, 14, 17, 19 & 21, 2021. 11996795 CITY OF ASTORIA ASTORIA RIVERWALK IMPROVEMENTS PROJECT MANAGEMENT Proposals due June 1, 2021 REQUEST FOR PROPOSALS The City of Astoria's Parks and Recrea- tion Department is seeking responses from qualified firms to provide project management services for improvements to be installed along the Astoria Riverwalk. Details and information can be obtained via email: jdart@astoria.or.us or by calling 503 298 2467. Submissions due June 1, 2021. Project Name: Astoria Riverwalk Improvements Project Management Published Apr. 30; May 3, 5, 7, 10, 12, 14, 17, 19 & 21, 2021. 11995958 DALLAS SCHOOL DISTRICT ARCH ITECT/CONSULTANT Proposals due 2:00 pm, May 25, 2021 REQUEST FOR PROPOSAL Dallas School District will accept Archi- tect/Consultant Proposals from potential Architect/Consultants for the scope of services as set forth in the Request for Proposal documents ("RFP"), for the assessment and prioritization of projects to be identified from the long range facility planning study for the maintenance, repair and installation of improvements to Dallas School District property ("Project"). Further services will include designing, building and working with contractors to implement the recommendations of projects and prioritization identified using the long range facility planning study. The initial project of assessment and priori- tization shall be paid upon Project completion. Subsequent implementation of the recommended projects are contingent on successful bond passage. Architect/Consultant may act as the District's liaison in the bond process. Proposals and a copy of the RFP may be obtained from and filed with the District's Director of Facilities, located at 111 SW Ash Street, Dallas, OR 97338, Attention Bob Archer. Minority and women -owned businesses are encouraged to submit a Proposal. Proof of Oregon licensing and adequate professional liability insurance is required for those who will work on the Project. The District reserves the right to reject any Proposal not in compliance with any prescribed public bidding procedure or requirement, and may reject any and all Proposals for good cause upon the District's finding that it is in the public interest to do so. No Proposal will be received or consid- ered by the District unless the Proposal contains a statement as to whether the Consultant is a resident Consultant as defined in ORS 279A.120. The selection process will be the Formal Selection Procedure under OAR 137-048-0220. All Proposers responding to the RFP will do so solely at their own expense, and the District is not responsible for any Proposer expenses associated with the RFP. The deadline for submitting a Proposal or response to the RFP is 2:00 PM Tuesday, 25 May 2021. Published May 10, 12 & 14, 2021. 11998771 DJC PROJECm Crwq'rE Search. Find. Bid. Contact Nick Bjork for a FREE trial at nbjork@djcoregon.com or 503.802.7214 www.djcoregon.com cp =j TIPA" April 28, 2021 4845 US Hwy 271 North I Pittsburg, TX 75686 www.tips-usa.com • 866-839-8477 • tips@tips-usa.com The Advocate C/O Legal Notices (Joy Newman) PO Box 588 Baton Rouge, LA 70821 Please print the following LEGAL NOTICE on: Thursday, May 6, 2021 AND Thursday, May 13, 2021. The Interlocal Purchasing System (TIPS) has posted procurement solicitations at www.tips-usa.com for the following categories: 210501 Election Equipment and Services 210502 Time Clock Systems 210503 Networking Equipment, Software, and Services (2 Part with JOC) 210504 Shelters for Storm, Active Shooter, and other Emergencies (2 Part With JOC) Proposals are due and will be opened on June 18, 2021 at 3:00 pm local time. Call 866-839-8477 for problems with website or questions. Electronic tear sheets are required for this ad. Please email proofs, tear sheet copies, affidavit and invoice to Shelley Black at shelley.black@tips- usa.com when they are available. Thank you, Shelley Black Contract Support 903-575-2732 www.tir)s-usa.com rI = l= CAPITAL CITY PRESS Publisher of THE ADVOCATE PROOF OF PUBLICATION The hereto attached notice was published in THE ADVOCATE, a daily newspaper of general circulation published in Baton Rouge, Louisiana, and the Official Journal of the State of Louisiana, City of Baton Rouge, and Parish of East Baton Rouge or published daily in THE TIMES -PICAYUNE/ THE NEW ORLEANS ADVOCATE, in New Orleans Louisiana, or published daily in THE ACADIANA ADVOCATE in 05106121, 05113121 Victoria Gautreau, Public Notices Representative Sworn and subscribed before me by the person whose signature appears above 0512012021 M. Monic McChristian, Notary Public ID# 88293 State of Louisiana My Commission Expires: Indefinite THE INTERLOCAL PURCHASING SYS 4671 Attn: KRISTIE COLLINS PO Box 1894 # Attn Kristie Collins Mount Pleasant, TX 754561894 14M Legal 1011 Legal 1 Notices Notices The Advocate ■ theadvocate.com ■Thursday, May 6, 2021 ■ 15D 5a G Y 0 5a G W O N EL ^^� O im (3)L.L _ Z Q U Q U) i E Z E o 4--+ Z (3) U O Q Cn U N O N O L0 O a O ■ a at the pre -bid conference button): PUBLIC NOTICE Access to Bid Opening PUBLIC NOTICE shall be considered for ... while Public Bid Open- --- award through this invita- United States Toll VOUCHER #21-08015 jng5 suspended - to bid. (Boston) +1-617-315-0704 BIDS TO BE OPENED: ThelnterlocalPurchasing The United States Toll 05-2S-21 Join by phone: System (TIPS) has posted Bids shall be received (Chicago) +1-312-535-8110 procurement solicitations electronically via United States Tall (Dallas) Electronic or sealed +1-408-418-9388 United at www.tips-usa.com for www.bidexpress.com or +1-469-210-7159 bids will be received States Toll the following categories: on the solicitation bid forms furnished by the United States Toll (Den - ver) +1-720-650-7664 by the City of Baton Access code: 263 373 080 210501 Election Equip- City of Baton Rouge and United States Toll (lack- Rouge and Parish Of (followed the # but- ton) ment and Services Parish of East Baton sonville) +1-904-900-2303 East Baton Rouge, Pur- 210502 Time Clock Sys- Rouge. United States Toll (Los An- chasing Division, 222 Alternate numbers to call tems 230503Networking Equip- Ejectronicbidsfortheso- geles) +1-213-306-3065 Saint Louis Street, 8th if number above is not ment, Software, and Serv- licitation will be down- This teleconference num- Floor, Room 826, Baton available, which may occur due network ices (2 Part with JOC) loaded by the City of ber will provide you with Rouge, La. until 11:00 traffic 210504 Shelters for Storm, Baton Rouge and Parish live audio access to this A.M. May 25, 2021 for (use the same Access Active Shooter, and other of East Baton Rouge, Pur- bid opening. The link will the following: Cade, followed by the # Emergencies (2 Part With chasing Division. Elec- be live at the noted bid button): JOC) tronic bids must be opening time for the date A21-O8015 SERVICE submitted through of bid opening. AWARD PINS United States Toll Proposals are due and www.bidexpress.com (Boston)+State315-0704 will be opened on June 18, prior to the bidding dead- Note: The City -Parish has Bids shall be received United States Toll Toll 2021 at 3:00 pm local time. line. Beginning as soon elected to use LaPAC, the electronically electronically via a -8110 (Chicago) +late- 5.8 (Chicago) o)+1- 12-53oll Call 866-839-8477 for prob- as feasible after the bid state's online electronic ess.com www.on United States lems with website or closing time all electronic bid posting and notifica- the solicitation bid 159 questions. bids will be downloaded and publicly read aloud tion system, in addition to its standard means of ad- forms furnished by the Sta-650.7ll United States Toll (Den - 4671 May 6 & 13 2t along with all paper bids vertising this requi664 re- City of Baton Rouge and parish of East Baton ver) United States Toll (Jack - received, if any, in Room ment. This Invitation to Rouge. sonville)+1-904-900-2303 806 immediately after the Bid is available in elec- United States Toll (Los An- PUBLIC NOTICE 11:00 a.m. bid closing. Until further notice, with tronic form at the LaPAC website https://wwwcf- Electronic bids for the so- geles) +1-213-306-3065 .. th the suspension of bid prd.doa.louisiana.gov/osp licitation will be down- loaded by the City of This teleconference VOUCHER#21-00167 openings to the members of the public, public at- /lapaca.loui d.cfm?sears h=department&term=102 Baton Rouge and Parish number will provide BIDSTO-2 OPENED: tendance at the sched- Pur- of Eastacing atop Rouge, lec- Division. Ele you with live audio ac- y 05-27-21 bled bid opening will only be allowed via teleconfer- be Bids, amendments to bids tronic e tronic bids must be cess to this bid open - ids Elewill at the numbers or request for withdrawal submitted through www.bidexpress.com jng. The link will be will be received by the be receior ved by the noted below. of bids received after rior to the bidding dead - jive at the noted bid City of Baton Rouge and Parish of East Baton Teleconference Call -in in- time specified for bid openings shall not be ,ne. Beginning as soon as feasible after the bid opening time for the date of bid opening. Rouge, Purchasing Divi- formation for Public considered for any cause closing time all electronic Sion, 222 Saint Louis while cess to Bid Opening while whatsoever. bids will be downloaded Note: The City -Parish has Street, 8th Floor, Room Public Bid Openings sus- Pended: Full information may be and publicly read aloud elected to use LaPAC, the 826, Baton Rouge, La. until 11:00 A.M. May 27, 2021 obtained uprequest req along with all paper bids received, if any, in Room state's online electronic bid posting and ntonto for the following: Join by phone: from the above address or by telephoning Dexter 806 immediately after the tion system, in addition to A21-0167 DESIGN, FUR- +1-408-418-9388 United Stewart at (225) 389-3259, 11:00 a.m. bid closing. Until further notice, with its standard means of ad- vertising this require- NISH, AND INSTALL DE- StatesToll Access code: 263 373 080 extension 323, or via email at the suspension of bid merit. This Invitation to CALS FOR POLICE MOTORCYCLES (followed by the # but- dsstewarteObrla.gov. openings tothe members of the public, public at. Bid is available in elec- tronic form at the LaPAC A mandatory pre -bid con- ton) Inquiries received up until tendance at the sched- bled bid opening will only website httos://wwwcf- ord.doa.louisiana.gov/osp/osp ference will be held at Alternate numbers to call if number above is not 5:00 p.m. on May 20, 2021. be allowed via teleconfer- /laoac/dsoBid.cfm?sears 10:00 a.m. on May 1$ 2021available, which may 5068 May 6 & 13 2t ence at the numbers h=department&term=102 at the Baton Rouge Police occur due to network noted below. _ Traffic Bureau, 7261 Florida Boulevard, Baton traffic use thsame Access Teleconference Call -in Bids, amendments to bids Rouge, LA 70806. Only companies represented Code, followed by the # I I i I information for Public or request for withdrawal of bids received after PROCES VERBAL PROCES VERBAL AND PROCLAMATION OF THE CANVASS OF THE VOTES CAST AT THE ELECTION HELD IN THE ALSEN/ST IRMA LEE FIRE PROTECTION DISTRICT NO. 9 OF THE PARISH OF EAST BATON ROUGE, STATE OF LOUISIANA ON TUESDAY, NOVEMBER 3, 2020. BE IT KNOWN AND REMEMBERED that on Wednesday, December 9 2020 at four o'clock 4:00 Pm. in the Council Chambers City Hall Third Floor Room 348 222 St. Louis Street Baton Roue Louisiana , Y , , , g, its regular meeting place, the Metropolitan Council of the Parish of East Baton Rouge and City of Baton Rouge, actin as the governing authority of the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East 9 9 9 Y Baton Rouge, State of Louisiana (the "District"), and being the authority ordering the election held in the District, on Tuesday, November 3, 2020, with the following members present: Council Members: Trae Welch, Chauna Banks, Chandler Loupe, Scott Wilson, Erika L. Green, Donna Collins -Lewis, LaMont Cole, Denise Amoroso, Dwight Hudson, Tara Wicker, Matt Wilson, Jennifer Racca. There being absent: None. did, in open and public session, open the envelope containing the official tabulations of votes cast at the said election as prepared and certified by the East Baton Rouge Parish Clerk of Court, and did examine, count and tabulate such votes, and did examine and canvass the returns of the said election, there having been submitted at said election the following proposition, to wit: PROPOSITION Shall the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana (the "District"), be authorized to renew the levy and collection, and adopt an ordinance providing for such levy and collection, of a service charge of $32.00 per annum (the "Service Charge") (an estimated $12,000 is reasonably expected to be collected from the levy of the Service Charge for an entire year), for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the District (which Service Charge shall be levied after the expiration of the service charge approved by the voters in the District on November 19, 2011), in each calendar year, for a period of ten (10) years, commencing in the year 2022 to and including the year 2031, and shall the avails or proceeds of the Service Charge (after paying the reasonable and necessary expenses of collection and administering the Service Charge; if any) be used entirely and exclusively for fire protection purposes within the District? Pursuant to the requirements of La. R.S. 18:1285, a Notice of Special Election was published in The Advocate on the following dates: Thursday, September 3, Thursday, September 10, 2020, Thursday, September 17, 2020 and Thursday, September 24, 2020. The Notice of Special Election has been attached hereto as Exhibit A and the Proof of Publications has been attached hereto as Exhibit B, in accordance with the requirements of La. R.S. 18:1293. There was found by said count and canvass that the following votes had been cast at the said election FOR and AGAINST, respectively, the proposition as hereinabove set forth at the following polling places, to wit: WARD AND PRECINCT LOCATION FOR AGAINST Ward 02, Precinct 005 (part) Zachary High School - 4100 Bronco Lane 2 0 Ward 02, Precinct 013A (part) Bakerfield Elementary School - 2550 South Street 0 0 Ward 02, Precinct 013B (part) Bakerfield Elementary School - 2550 South Street 0 0 Ward 02, Precinct 024 (part) Alsen BREC Recreation Center- 601 Old Rafe Mayer Rd. 205 61 ABSENTEE VOTES: 112 64 time specified for bid openings shall not be considered for any cause whatsoever. Full information may be obtained upon request from the above address or by telephoning Dexter Stewart at (225) 389-3259, extension 323, or via email at dsstewart@bria.gov. Inquiries received up until 5:00 p.m. on May 18, 2021. 5745-MAY 6-13-2T PUBLIC NOTICE VOUCHER #RQ5778 BID QUOTES TO BE OPENED: May 2% 2021 Notice to Bidders Quotes will be received by the City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, La. until 11:00 A.M- Mav 2S. 2021 for the following: CITY -PARISH PROJECT 21- ASC-CP-1295 REQUISITION # 5778 "JEWEL J NEWMAN COM- MUNITY CENTER ADMIN BUILDING ROOF REPLACE- MENT" A non -mandatory site visit will be held at 10:00 a.m., May 17, 2021. For ad- ditional Information concerning the non -mandatory please contact Mr. Sean Johnsons a@ 225-389-4694. Quotes can be received electronically via afjonesQe brla.gov. on the solicitation quote forms furnished by the City of Baton Rouge and Parish of East Baton Rouge. Quotes, amendments to quotes or request for withdrawal of quotes re- ceived after time speci- fied for bid quote openings shall not be considered for any cause whatsoever. Full information may be obtained upon request from the above address or by telephoning Arvin Jones at (225) 389-3259, extension 310, or via email at: afiones@bria.gov Inquiries received up until 5:00 p.m. on May 19, 2021. 5174 May 6 & 13 2t PUBLIC NOTICE -1- ASHLAND FIELD 21-181 thru 21-184 LEGAL NOTICE STATE OF LOUISIANA, OF- FICE OF CONSERVATION, BATON ROUGE, LOUISIANA In accordance with the laws of the State of Louisiana, and with par- ticular reference to the provisions of Title 30 of Louisiana Revised Statutes of 1950, a public hearing will be held in the Hearing Room, 1st Floor, LaSalle Building, 617 North 3rd Street, Baton Rouge, Louisiana, at 9:00 a.m. on TUESDAY, JUNE 8, 2021, upon the applica- tion of AETHON ENERGY OPERATING LLC. At such hearing the Com- missioner of Conserva- tion will consider evidence relative to the issuance of Orders per- taining to the following matters relating to the Haynesville Zone, Reser- voir A, in the Ashland Field, Natchitoches PROPOSITION Parish, Louisiana. 1. To authorize applicant to drill, designate and uti- lize one cross unit hori- zontal unit well and two cross unit horizontal al- ternate unit wells for HA RA SUL and HA RA SUM; one cross unit horizontal unit well and two cross unit horizontal alternate unit wells for HA RA SUM and HA RA SUN; and one cross unit horizontal unit well and two cross unit horizontal alternate unit wells for HA RA SUN and HA RA SUO, all atthe loca- tions and in the general manner shown on the plat submitted with the application, or at any other legal locations within the unit or units it is intended to serve, and to approve exceptions to the spacing provisions of Office of Conservation Order No. 1262-E, effective May 4, 2010, as to the common boundaries of the units which will be served by the cross unit horizontal wells, provided that there will be no per- forations in a wellbore closer than 330' to any unit boundary other than the common unit bound- aries between the units to be served by the wells. 2. To authorize Applicant to drill, designate and uti- lize one horizontal well to serve as an alternate unit well for the unit desig- nated HA RA SUL, said well to be drilled at the lo- cation and in the general manner shown on the plat submitted with the application. 3. To find that each of the proposed horizontal wells is necessary to efficiently and economically drain a portion of the Haynesville nesville Y Zone underlying the unit or units on which it ispro- posed to be drilled which cannot be efficiently and economically drained by any existing well on such units, will prevent waste, avoid the drilling of un- necessary wells, protect correlative rights and promote the full and effi- cient development of the natural resources of this state. 4. To provide that if the horizontal portion of a well is cased and ce- mented back above the top of the Haynesville Zone, Reservoir A, the dis- tance to any unit bound- ary and offset well(s) will be calculated based on the distance to the near- est perforation in the well and not on the penetra- tion point or terminus of the well in the Haynesville Zone, Reservoir A. 5. Except insofar as set forth above, to confirm and continue in full force and effect the provisions of Order No.1262-E, effec- tive May 4, 2010, as amended and supple- mented by the 1262-E Se- ries of Orders, the units created thereby, and of all applicable Statewide Or- ders. 6. To provide that the unit al lowables for the units to be served by the pro- posed wells may be pro- duced from the unit well, from any alternate unit well, or from any combi- nation of such wells serv- ing the unit, at the discretion of the opera- tor. 7. To provide that produc- tion from a cross unit hor- izontal well shall be allocated to each unit penetrated by the well in the same proportion as the perforated length of the lateral in each such unit bears to the total length of the perforated lateral as determined by an "as drilled" survey per- formed after the well has been drilled and com- pleted. 8. To consider such other matters as may be perti- nent. The Haynesville Zone, Shall the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana (the "District"), be authorized to renew the levy and collection, and adopt an ordinance providing for such levy and collection, of a service charge of $32.00 per annum (the "Service Charge") (an estimated $12,000 is reasonably expected to be collected from the levy of the Service Charge for an entire year), for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the District (which Service Charge shall be levied after the expiration of the service charge approved by the voters in the District on November 19, 2011), in each calendar year, for a period of ten (10) years, commencing in the year 2022 to and including the year 2031, and shall the avails or proceeds of the Service Charge (after paying the reasonable and necessary expenses of collection and administering the Service Charge; if any) be used entirely and exclusively for fire protection purposes within the District? The said special election will be held at the following polling places situated within the corporate limits of the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana, which polls will open at six (6:00) o'clock a.m., and close at eight (8:00) o'clock p.m., in compliance with the provisions of Section 541 of Title 18 of the Louisiana Revised Statutes of 1950, as amended (La. R.S. 18:541), to -wit: WARD AND PRECINCT LOCATION Ward 02, Precinct 005 (part) Zachary High School - 4100 Bronco Lane Ward 02, Precinct 013A (part) Bakerfield Elementary School - 2550 South Street Ward 02, Precinct 013E (part) Bakerfield Elementary School - 2550 South Street Ward 02, Precinct 024 (part) Alsen BREC Recreation Center- 601 Old Rafe Mayer Rd. The polling places set forth above and situated within the corporate limits of the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana be and the same are hereby designated as the polling places in which to hold the said special election, and the Commissioners -in -Charge and Commissioners, respectively, shall be those persons designated according to law pursuant to Section 1286(A) or Section 1286.1, as the case may be, of Title 18 of the Louisiana Revised Statutes of 1950, as amended. A portion of the monies collected from the Service Charge shall be remitted to certain State and statewide retirement systems in accordance with the provisions of Subtitle 1 of Title 11 of Louisiana Revised Statutes of 1950, as amended (La. R.S. 11:82). In accordance with Act No. 205 of the 2019 Legislative Session, the estimated cost of holding the election will be $1,000. The said special election will be held in accordance with the applicable provisions of Chapter 6 A and Chapter 6-B of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority supplemental thereto, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with Section 1287 of Title 18 of the Louisiana Revised Statutes of 1950, as amended (La. R.S. 18:1287), will make due returns thereof to the Metropolitan Council, and NOTICE IS HEREBY FURTHER GIVEN that said Metropolitan Council will meet at its regular meeting place, the Council Chambers, City Hall, Third Floor, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana, on WEDNESDAY, DECEMBER 9, 2020, at FOUR (4:00) O'CLOCK P.M., and will then and there in open and public session proceed to examine and canvass the returns and declare the result of the special election. All registered voters in the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana, are entitled to vote at said special election and voting machines will be used thereat. THUS DONE AND SIGNED at Baton Rouge, Louisiana, on this, the 13th day of May, 2020. ATTEST: The polling places above specified being the only polling places designated at which to hold the said election, it was therefore shown that there was a total of 319 votes cast FOR the Proposition and a total of 125 /s/Ashley Beck /s/ Scott Wilson votes cast AGAINST the Proposition, as hereinabove set forth, and that there was a majority of 319 votes cast FOR Council Administrator President Pro Tempore the Proposition as hereinabove set forth. THEREFORE, the Metropolitan Council, acting as the governing authority of the District, did declare EXHIBIT B PROOF OF PUBLICATION and proclaim and does hereby declare and proclaim in open and public session that the Proposition as hereinabove set forth was DULY PASSED by a majority of the votes cast by the qualified electors voting at the said election held (On file with the Metropolitan Council of the Parish of East Baton Rouge and City of Baton Rouge) in the District on Tuesday, November 3, 2020. THUS DONE AND SIGNED at Baton Rouge, Louisiana, on this, the 9th day of December, 2020. /s/ Ashley Beck /s/ Scott Wilson Ashley Beck, Council Administrator Scott Wilson, President Pro Tempore Metropolitan Council of the Parish of East Baton Rouge and City of Baton Rouge Present but did not sign /s/ Chauna Banks Trae Welch Chauna Banks Present but did not sign /s/ Scott Wilson Chandler Loupe Scott Wilson /s/ Erika L. Green Present but did not sign Erika L. Green Donna Collins -Lewis /s/ LaMont Cole /s/ Denise Amoroso LaMont Cole Denise Amoroso PROCLAMATION I, SCOTT WILSON, the undersigned President Pro Tempore of the Metropolitan Council of the Parish of East Baton Rouge and City of Baton Rouge, the governing authority of the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana (the "District"), do hereby declare, proclaim and announce the result of the election held in the District on Tuesday, November 3, 2020, as ascertained by the canvass of the votes cast at the said election, made by said Metropolitan Council, acting as the governing authority of the District, and assembled at their regular meeting place, the Council Chambers, City Hall, Third Floor, Room 348, 222 St. Louis Street, Baton Rouge, Louisiana, on Wednesday, December 9, 2020, at four o'clock (4:00) p.m., which canvass showed the following result upon the proposition submitted at the said election, to wit: PROPOSITION Shall the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana (the "District"), be authorized to renew the levy and collection, and adopt an ordinance providing for such levy and collection, of a service charge of $32.00 per annum (the "Service Charge") (an estimated $12,000 is reasonably expected to be collected from the levy of the Service Charge for an entire year), for each liveable residential or commercial structure, whether occupied or unoccupied, located wholly or partly within the boundaries of the District (which Service Charge shall be levied after the expiration of the service charge approved by the voters in the District on November 19, 2011), in each calendar year, for a period of ten (10) years, commencing in the year 2022 to and including the year 2031, and shall the avails or proceeds of the Service Charge (after paying the reasonable and necessary expenses of collection and administering the Service Charge; if any) be used entirely and exclusively for fire protection purposes within the District? There was found by said count and canvass that there was a total of 319 votes cast FOR the Proposition and a total of 125 votes cast AGAINST the Proposition, and that there was a majority of 319 votes cast FOR the Dwight Hudson Tara Wicker Dwight Hudson /s/ Tara Wicker Proposition as hereinabove set forth, all as described and set out in the above Proces Verbal. D THEREFORE, in accordance with the result of the canvass of returns and the action of the Metropolitan /s/ Matt Watson /s/ Jennifer Racca Council of the Parish of East Baton Rouge and City of Baton Rouge, acting as the governing authority of the Matt Watson Jennifer Racca District, I, SCOTT WILSON, the President Pro Tempore of the Metropolitan Council, do hereby declare, proclaim and announce the said Proposition as hereinabove set forth to have been DULY PASSED by a majority of votes cast by the qualified electors voting at the said election held in the District on Tuesday, November 3, 2020. EXHIBIT A NOTICE OF SPECIAL ELECTION Pursuant to the provisions of a Resolution adopted on May 13, 2020 by the Metropolitan Council of the Parish of East Baton Rouge and City of Baton Rouge (the "Metropolitan Council"), acting as the governing authority of the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana, NOTICE IS HEREBY GIVEN that a special election will be held in the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana, on TUESDAY, NOVEMBER 3, 2020, and that at the said election there will be submitted to all registered voters of the Alsen/St. Irma Lee Fire Protection District No. 9 of the Parish of East Baton Rouge, State of Louisiana, qualified and entitled to vote at the said election under the Constitution and laws of the State of Louisiana and the Constitution of the United States of America, the following proposition, to -wit: THUS DONE AND SIGNED at Baton Rouge, Louisiana, on this, the 9th day of December, 2020 /s/ Ashley Beck /s/ Scott Wilson Ashley Beck, Council Administrator Scott Wilson, President Pro Tempore 5193- May 6 1t Legal Legal 111 Notices Notices The Advocate f+ theadvocate.com ■Thursday, May 13, 2021 ■ 13D a 2 M T_ 0 0 a 2 W C O N, n) W W E LM im ^,, W 6— O z In C: Q +_0 t O 'i U Qcn o Z, W E ^L, = W Z ^ E O 4+ Z (3) O O W N O N O N M L0 O ■ ■ AW M 0 Ja n a i.+ r_ Iy ++ r_ O v r_ M ly (1) O Q L Q 4) J. O ++ _G Q X W M 3 r_ M r_ . L. O (l) L O 3 4) = M > .L ly 4) ++ M W V f+ O C M E O 0 -.+ M y i5 r_ . 0 0 M 0. ,13 r_ M 0 f+ M 0 s W r_ O 0 ++ M V O > Q 0 r_ ly L M 0 Q 0. M M 0 s W .11.+ M t W 0 U r_ 0 0 0 > .N _= U r_ O U (s M ,13 .; O L Q .N W ++ 0 0 = Cn W (s vided in LSA-R.S. 37:2163, any bid that does not con- tain the contractor's cer- tification and show the contractor's license num- ber on the bid envelope shall automatically be re- jected, shall be returned to the bidder stamped "Rejected" and shall not be read aloud. Any Bidder who submits a bid for a type of construction for which he is not properly licensed shall be acting in violation of LSA-R.S. 37:2163 and shall be sub- ject to all provisions for violations and penalties thereof. Any interested person may object to the licensing classification of this public project in ac- cordance with LSA-R.S. 37:2163 D. Any bid that does not require the Bid- der to hold a license shall state the exemption on the bid envelope and shall be treated as a law- ful bid for the purpose of LSA-R.S.37:2163. Bids will be received on a unit price bid basis. The Port of South Louisiana reserves the right to: reject any and all Bids; waive any and all in- formalities not involving prices, references or product capabilities; and disregard all nonconform- ing and nonresponsive bids per Louisiana Public Bid Law. La R.S. 38:2212 (5) Written evidence of the authority of the person signing the bid for public works shall be submitted at the time of bidding. The authority of the signature of the person submitting the bid shall be deemed suffi- cient and acceptable if any of the following con- ditions are met: (a) The signature on the bid is that of any corpo- rate officer listed on the most current annual re- port on file with the sec- retary of state, or the signature on the bid is that of any member of a partnership, limited liabil- ity company, limited lia- bility partnership, or other legal entity listed in the most current busi- ness records on file with the secretary of state. (b) The signature on the bid is that of an author- ized representative as documented by the legal entitycertifying the au- thoritof the person. (c) The legal entity has filed in the appropriate records of the secretary of state of this state, an records of the office. The award of a contract, if awarded, will be made to the lowest qualified bid- der whose proposal com- plies with all requirements prescribed within 45 calendar days after opening proposals. However, when the con- tract is to be financed by bonds which are required to be sold after receipts of bids, or when the con- tract is to be financed in whole or part by federal or other funds not avail- able at the time bids are received, the time will not start until receipt of fed- eral and/or state concur- rence or concurrence of the other funding source. Award will be within 30 calendar days after the sale of bonds or receipt of concurrence in award from federal and/or state agency or other funding source. The successful bidder will be notified by letter mailed to the ad- dress shown in the pro- posal that the bidder is awarded the contract. If a nonresident contrac- tor bidding on public work in the State of Louisiana is domiciled in a state that provides a percentage preference in favor of contractors domiciled in that state over Louisiana resident contractors for the same type of work then every Louisiana resident con- tractor shall be granted the same preference over contractors domiciled in the other state favoring contractors domiciled therein whenever the nonresident contractor bids on public work in Louisiana (LSA-R.S. 38:2225 B). The contract will be awarded to the lowest re- sponsible bidder without discrimination on grounds of race, color, sex or national origin. Dis- advantaged businesses will be afforded full op- portunity to submit bids. The award of a contract for projects financed ei- ther partially or entirely with State bonds will be contingent on approval by the State Bond Com- mission. On projects in- volving federal funds the award of contract will also be contingent upon concurrence by the ap- propriate federal agency. On projects involving state funds the award of contract will also be con- tingent upon concurrence by the appropriate state agency. The successful Bidder will be required to furnish a Performance Bond guar- anteeing faithful perform- ance and a Labor and Materials Payment Bond guaranteeing the pay- ment of all bills and obli- gations arising from the performance of the con- tract. Pursuant to LSA-R.S. 38:2215, the Owner and the low bidder may, by mutual agreement, ex- tend the award by one or more 30 calendar day ex- tensions. A Notice to Proceed will be issued for the Project. All work is to commence within seven (7) consecu- tive calendar days after the issuance of the Owner's Notice to Pro- ceed (Work Order). The Work shall be sub- stantially completed within one hundred and forty-seven 147 calen- dar days after the date when the Contract Time commences to run as pro- vided in Paragraph 8.07 of the General Provisions, and fully completed in ac- cordance with Paragraph 8.07 of the General Provi- sions within one hundred and sixty-one (161) calen- dar days after the date when the Contract Time commences to run. Liquidated Damages shall be assessed for every day beyond the date of com- pletion as established in section SP-3 of the Addi- tional Special Provisions Section 00850 which su- persedes the damages PUBLIC NOTICE described in the General --- Provisions. NOTICE TO BIDDERS All employees must have U.S. Citizenship or legal Sealed bids will be re- authorization to work in ceived by the Iberville the United States (E-Ver- Parish Council, 58050 ify). Meriam Street, Plaquem- ine, Louisiana, up to 10:00 Port of South Louisiana A.M., on May 20, 2021 for: Paul Aucoin Executive Director SALE OF SURPLUS EQUIP- MENT 7063 May 13-27 3t At 10:15 A.M. of the same day and date they will be PUBLIC NOTICE publicly opened and read in the Council Meeting Room, Courthouse Build - Central Community ing, 58050 Meriam Street, Plaquemine, Louisiana. School System Child Nutrition Program Specifications may be ob- Advertisement for Sealed Bids tained from the Parish The Central Community School System will re- ceive sealed bids for the Child Nutrition Program for: Grouping Ice Cream Bid Period July 1, 2021-June 30, 2022 Grouping Non -Food Supplies Bid Period July 1, 2021-June 30, 2022 The deadline for submit- ting questions concern- ing these bids is Wednesday, May 12, 2021. Written responses will be provided no later than Monday, May 17, 2021. There is no pre -bid con- ference required. Specifications will be available to vendors until 10:00 am CST on Tuesday, May 25, 2021. Bids can be downloaded from Central Auction House.com. Bid are also available on the Central Community School Sys- tem, Child Nutrition Pro- gram website at www.centralcss.org. Bids may also be picked at the Child Nutrition office at 10510 Joor Road, Baton Rouge, La., 70818 between 8:30 am and 2:00 pm by calling 225-650-2919. The bid openings will be held at the Central Com- munity School Board Of- fice, located at 10510 Joor Road, Suite 300, Baton Rouge, La., 70818 at 10:00 am CST on Tuesday, May 25, 2021. If there are any questions, please call 225-650-2919. The public is invited to all bid open- ings. Vendors' attendance is not required at the bid opening. This institution is an equal opportunity provider. 5794 May 6 & 13 2t PUBLIC NOTICE NOTICE TO BIDDERS - Sealed Bids will be ac- cepted until June 3, 2021 at 9:00 a.m. for the fol low- ing: Bid # 202111 Simula- tors for Nursing Program at Mid City. Bids must be submitted to: Baton Rouge Community Col- lege, 7515 Jefferson High- way #326, Baton Rouge, LA 70806. Due to the Covid 19 Situation Baton Rouge Community College (BRCC) will open all timely submitted sealed bids at its office located at 201 Community College Drive, Front Entrance Area, Governors Building, Baton Rouge, LA 70806, on June 3, 2021 at 10:00 a.m., in response to this Invita- tion to Bid. All Bids will be publicly opened and read aloud. Bidders attending the bid opening must wear masks and maintain social distancing of 6 feet. Bid forms and specifica- tions may be obtained by accessing the bid number in LaPac at https://www- cfprd.doa.loulsiana.gov/o sp/lapac/pubMain.cfm or from the Purchasing De- partment, Receiving Warehouse, 201 Commu- nity College Drive, Baton Rouge, LA 70806. No bids will be received after the date and hour specified. The right is reserved to any and all bids 1 Y and to waive any infor- malities. Hilary Stephen- son, Director of Purchasing, Fax (225)216- 8039. 7475 May 13 It PUBLIC NOTICE NOTICE TO BIDDERS Sealed bids will be re- ceived for Northwestern State University by the NSU Purchasing Office, Room 104, St. Denis Hall, Northwestern State Uni- versity, Natchitoches, Louisiana 71497 until 2:00 P.M., Thursday, June 3, 2021 SEALED BID #7615- NSU Waste Management Con- tract Specifications may be ob- tained from the above ad- dress or by e-mailing your company name and ad- dress to dalea@nsula.edu and requesting a bid package. Bids will not be accepted after hour and date specified and will be publicly opened at the hour specified in the Busi- ness Affairs - Purchasing Section, St. Denis Hall, Northwestern State Uni- versity, Natchitoches, Louisiana. The right is re- served to reject any and all bids and to waive any informalities. Evidence of authority to submit the bid shall be re- quired in accordance with R.S.38:2212( a )( 1 )( c ) and/or R.S.39:1594( C )( 2 )( d ). DALE MARTIN DIRECTOR OF PURCHAS- ING PATRICK G. JONES CHIEF FINANCIAL OFFICER NORTHWESTERN STATE UNIVERSITY AN EQUAL OPPORTUNITY UNIVERSITY 7518 May 13 It PUBLIC NOTICE Notice To Bidders Sealed bids will be re- ceived for Central Louisiana Technical Com- munity College, 516 Mur- ray St, Alexandria, LA 71301 until 2:OOPM on date for the following: Bid Number# ALEX 21002. Sale of College Property for Central Louisiana Technical Community College located at 4311 S MacArthur Drive, Alexan- dria, LA 71302. Complete bidding documents may be obtained from CLTCC's purchasing department by emailing: aman- dadeshotel@cltcc.edu CLTCC reserves the right to reject any or all bids and to waive any infor- malities. Failure to meet the bid due date and time shall result in rejection of the bid. 5988 May 6-20 3t Council Purchasing De- partment, Courthouse Building, 58050 Meriam Street, Plaquemine, Louisiana. It shall be the responsibil- ity of the bidder to assure that their proposal ar- rives at the proper loca- tion by the time indicated. Late proposals, telegrams, facsimile, or telephone bids will not be considered. Bidders are required to use our Bid Submittal Form which will be pro- vided with the specifica- tions. The completed Bid Submittal Form must be placed in front of all other documents included in the bid package. The completed Bid Submittal Form will be the first doc- ument viewed when opening the bid package. Please find bid related materials and post your electronic bids at www.centralbidding.com. The Parish Council re- serves the right to reject any and all bids and waive any informality. Chantal Hidalgo, Purchas- ing Agent Iberville Parish Council 5243 May 6-13 2t PUBLIC NOTICE NOTICE TO BIDDERS SP#625 Sealed bids will be re- ceived by the Procure- ment Section of the Division of Administra- tion, 1201 N. 3rd. St., 2nd. Floor, Suite 2-160, (P.O. Box 94095), Baton Rouge, Louisiana, at 10:00 A.M. for the following: File No. 1000246074, RFX No. 3000017111 - D42 Un- armed Guard Services for DOTD, June 2 File No. 1000247513, RFX No. 3000017104 - Oyster Tags- WLF, June 3 Bid proposal forms, infor- mation and specifications may be obtained by ac- cessing the bid number in LaPac at www.doa.Louisiana.gov/o sp or from the procure- ment section listed above. No bids will be re- ceived after the date and hour specified. The right is reserved to reject any and all bids and to waive any informalities. Paula Tregre Director of State Procure- ment FAX (225)342-8688 7615 May 13 It PUBLIC NOTICE NOTICE TO CONTRACTORS Sealed BIDS for the con- struction of the following project will be received by the Lake Charles Regional Airport, Airport Authority of Airport District No. One (District) 500 Airport Blvd., Suite 104 Lake Charles, LA 70607, until 10:30 AM Central Stan- dard Time on Tuesday, June 1, 2021, at which time and place bids will be publicly opened and read. No bids will be re- ceived after 10:30 AM CST. PROJECT NUMBER 3-22-0026-50-2020 PASSENGER TERMINAL LOADING UNLOADING PORTE COCHERE - PHASE CALCASIEU PARISH Type of Construction: Building Construction Contracting Agency: Lake Charles Regional Airport, Airport District No. One (District) Suite 104, Lake Charles, LA 70607 (337)477-6051 Phone Proposal Guaranty: 5% of Amount of Bid Engineer/Architect: Michael Baker Interna- tional, Inc. 2600 Citiplace Drive, Suite 450 Baton Rouge, LA 70808 Phone (225)706-0744 Fax (225)706.0749 Copies of the CONTRACT DOCUMENTS may be ob- tained at the office of En- gineer/Architect, Michael Baker International, Inc., 2600 Citiplace Drive, Suite 450, Baton Rouge, Louisiana 70808; Phone: (225) 706-0744 upon prior payment of a non-refund- able plans and specs pro- duction fee of One Hundred dollars ($100.00) per set. An additional Forty -Five dollars ($45.00) will be charged for FedEx overnight delivery if mail- ing is required. This pay- ment is non-refundable. Contract Documents may also be downloaded at www.bidexpress.com. ** There will be a NON - MANDATORY Pre -Bid Meeting Wednesday, May 12, 2021 at 10:30 AM (CST) at the following location: Lake Charles Regional Airport, Department of Public Safety Conference Room, 500 Airport Blvd., Lake Charles, LA 70607. Respondents interested in attending a Virtual Pre - Bid Conference are to email Brandon Pitre at brand on.pitre aQmbaker- intl.com by Tuesday, May 11, 2021 at 4:00 PM. In- structions to access the WebEx will be emailed to those respondents re- questing attendance. Bids must be submitted on the forms provided by the Contracting Agency, must be prepared in ac- cordance with Section 2 of the 2009 Edition of the Louisiana Department of Transportation and Devel- opment, Office of Public Works and Intermodal Transportation, General Provisions and must in- clude all the information required by the bid form. Bid forms are available from Contracting Agency and will not be issued later than 24 hours prior to the time set for open- ing the bids. Each bid shall include a proposal guaranty in an amount not less than specified above. The contract will be awarded to the lowest re- sponsible bidder without discrimination on grounds of race, color, sex, or national origin. Disadvantaged busi- nesses will be afforded downloaded. No bids are full opportunity to submit accepted after 2:00 PM bids. Local Time The award of a contract, if RS 38:2218. Evidence of awarded, will be made to good faith; countersign - the lowest qualified bid- ing der whose proposal com- plies with all A. The public entity ad - requirements prescribed vertising for bids for work within 45 calendar days shall require the bidders after opening proposals. to attach a certified However, when the con- check, cashier's check, or tract is to be financed by bid bond for not more bonds which are required than five percent of the to be sold after receipts contract price of work to of bids, or when the con- be done, as an evidence tract is to be financed in of good faith of the bid - whole or part by federal der. The public entity ad - or other funds not avail- vertising for bids for work able at the time bids are may require the bidders received, the time will not to attach a certified start until receipt of fed- check, cashier's check, or eral and/or state concur- bid bond for not more rence or concurrence of than five percent of the the other funding source. estimated price of sup - Award will be within 30 plies or materials, as evi- calendar days after the dence of good faith of the sale of bonds or receipt of bidder. concurrence in award from federal and/or state To address the above re - agency or other funding quirement for electronic source. The successful bids Ascension Parish bidder will be notified by Government will allow letter mailed to the ad- electronic bids submitted dress shown in the pro- via the parish approved posal that the bidder is on-line bid site to be sub - awarded the contract. mitted as follows: The provisions and re- A. A copy of the bid bond quirements of LA R.S. must be attached to bid 38§2212; and those stated document submitted in the Bidding Documents electronically shall not be waived by any entity, per LA R.S. B. The original bid bond 38§2212.B(1) as revised by document must be re - ACT No. 759. Neither can ceived in our office no any or all bids be re- later than 48 hours after jected, other than for just bid opening date and cause as allowed by LA time (Ascension Parish R.S.38§2214. Purchasing Department, 615 E. Worthey, Gonzales, /s/ R. Heath Allen, Execu- Louisiana (P.O. Box 2392, tive Director Gonzales, Louisiana Lake Charles Regional 70707) Airport Airport Authority of Air- C. The bid -bond envelope port District No. One must be clearly labeled as a "Bid Bond" with the 5969 May 6.20 3t project name, vendor's name as it appears on the bid documents and ad - PUBLIC NOTICE dress. All addenda, Amend - PARISH OF ASCENSION ments, Letters of Clarifi- cation, and Withdrawal Bid Notice Notices will be posted on- line in addition to elec- tronic copies being distributed. Construction proposal information may be accessed via the Inter- net at www.centralauc- tionhouse.com. Users must click on Login and create a New User Regis- tration to view and down- load drawings. Once logged in, users must click on Ascension Parish Government to view cur- rent advertisement list - DEPARTMENT RELOCA- ings. This listing is titled TION AND RENOVATIONS "Department Relocation ASCENSION PARISH Gov- and Renovations, Ascen- ERNMENTAL COMPLEX sion Parish Governmental PROJECT NO. PM-21-02- Complex". Registered --I users will have access to view Project Information, STATEMENT OF WORK: submit a question con- cerning the project, and The Project consists of view the drawings. All the following phases of project specific notices work: are found here. It will be Phase One: Renovating the responsibility of the the interiorofthe existing bidder to check for up - Clerk of Courts office dates. All submitted (2,600 sf) to provide new questions will be for - facilities for the Offices of warded by email to the Homeland Security and Project Manager and the Emergency Preparedness Project Architect for a re- (OEP). sponse. Phase Two: Add Alternate The Ascension Parish One - Included in this shall not be responsible if scope of work is renova- the bidder cannot com- tions to the interior ofthe plete and submit a bid existing OEP (2,000 sfl due to failure or incom- and relocating Human Re- Plete delivery of the files sources into this reno- submitted via the inter- 0- space once OEP is net. relocated. Ascension Parish Govern - All Bids must be in accor- ment reserves the right to dance with the Contract reject any and all bids for Documents on file at the lust cause. Ascension Parish Pur OWNER chaSin Department, 615 PARISH OF ASCENSION E. Wort le Roat Gonza- BY: Mr. Clint Cointment es, Louisiana 70737. Copies of Specifications, 501598-3723 Apr 29- May Bid Documents, Contract 13 3t Documents and Construc- tion Drawings for use in preparing Bids may be PUBLIC NOTICE obtained from Tipton As- --- sociates, APA% 449 West- moreland Drive, Baton PARISH OF ASCENSION Rouge, LA 70806, 225.387.0101 u on a - Bid Notice memo One Hum red Do - lars ($300.00) per set Sealed bids will be re- made payable to Tipton ceived by Ascension Associates. APAC, or free Parish Government at the e`f— ect�ronic copy re- Ascension Parish Govern - guested and transfer ment Purchasing Office, media is�rovided. Docu- 615 E. Worthey Street, ments can be mailed to Gonzales, Louisiana 70737 bidders with a provided (mailing address P. 0. Box shipping account num- 2392, Gonzales, Louisiana ber. No refunds will be 70707-2392) until 10:00 made for returned draw- a.m. CST on May 25, 2021. ings. Bids received after the closure time, as stated Where bids are to be re- herein, will be returned ceived on forms furnished unopened. Bids will be by the awarding author- publicly opened and read ity, no contract docu- aloud for the construction ments shall be issued to project entitled. anyone except a Licensed Contractor or his author- 2020 PUA CWEF Grant Im- ized Representatives. In provements Altitude no event shall an docu- Valve at Elevated Storage ments for N t Inbe is- Tank sued later than Contract No. 20-1931-15 seventy-two (72) hours Community Water En- rior to the hour and date richment Fund: FY 2019- setforrecevin. nts. 2020 CWEF Grant Number: Each bid must be submit- 1920-CWEF-ASC-001 ted in a sealed envelope CWEF Project Number. bearing on the outside 2000515192 the name of the bidder, Grant No: 2005S his/her address, contrac- tor's state license num- STATEMENT OF WORK: ber and the name of the Consists of adding an al - project for which the bid titude valve with heat is submitted. If forwarded tracing and insulation, a by mail, the sealed enve- bypass valve, and related lope containing the bid work at the PUA must be enclosed in an- Elevated Storage Tank in other envelope addressed Donaldsonville, LA to the Ascension Parish Purchasm De "in Bidding Documents may 635 E. wort �eY. Gonza es, be obtained at the Ascen- Louisiana (P.O. Box 2392. sion Parish Government Gonzales, Louisiana Purchasing Department 70707), mailed certified located at 615 E. Worthey mail and must be re- St. Gonzales, LA 7037. ceived no later than the Electronic Bids are ac- bid opening. cepted at Central Bidding. Central Bidding can be Contractors desiring to accessed at bid shall submit to the Ar- http://www.centralauc- chitect, with their request tionhouse.com. Bidding for Contract Documents, Documents are available contract documents de- at Central Bidding for posit and evidence that questions related to the they hold State License of electronic bidding proper classification and process, please call Cen- in full force and effect. tral Bidding at (225) 810- 4814. Complete bid Bid security in the documents can also be amount of five percent made available without (5%) of the Total Bid must charge and without de - accompany each Bid and posit from Lettermans shall be made payable to Blue Print and Supply the Owner. (httP://www.lettermans- bidconnect.com). Printed The Owner reserves the copies are not available right to waive any infor- from the Designer, but malities or to reject any arrangements can be or all bids. made to obtain them through most repro - No bidder may withdraw graphic firms. Plan hold - his bid within forty-five ers are responsible for (45) days after the actual their own reproduction date of opening thereof. costs. Questions about this procedure shall be di- Mandato Pre -Bid Con- rected to the Designer at: e nce s May 13, 2021 Owen and White, Inc.; 010:00am at the Clerk of David W. Kozan P.E.• Courts Office located at: Email Dkozan owenand- 815 E Worthey St. Gonza- white.com. Phone Num- es,LA -10737. Der: (225)231-0325. All questions regarding submittal process before this project and the bid application.The following package shall be submit- are acceptable methods: ted to the Purchasing De- partment via Hand -delivered to: 615 E. purchasingoa)apgov.us by Worthey Road, Gonzales, 5:00 PM on May 18. Re- Louisiana 70737 sponses will be coordi- nated with the Project Certified receipt mailed Architect and posted on to: P. O. Box 2392, Gonza- the www.centralauction- les, Louisiana 70707-2392 house.com by 2:00 PM on May20th. Uploaded to: www.cen- tralauctionhouse.com In addition to paper bids, electronic bids and elec- To address the above re- tronic bid bonds for the quirement for electronic followings project will be bids, Ascension Parish downloaded by the As- Government will allow B. The original bid bond (Chicago)+1-312-535-8110 document must be re- PUBLIC NOTICE United States Toll (Dallas) ceived in our office no --- +1-469-210-7159 later than 48 hours after United States Tall (Den - bid opening date and PARISH OF ASCENSION ver) +1-720-650-7664 time. United States Toll (Jack - RE -BID NOTICE sonville)+1-904-900-2303 C. The bid bond envelope United States Toll (Los An - must be clearly labeled Sealed bids will be re- geles) +1-213-306-3065 as a Bid Bond with the ceived by Ascension project name, the ven- Parish Government at the This teleconference num- dor's name as it appears Ascension Parish Govern- ber will provide you with on the bid documents and ment Purchasing Office, live audio access to this the vendor's address. 615 East Worthey Street, bid opening. The link will Gonzales, Louisiana 70737 be live at the noted bid All addenda, Amend- (mailing address PO Box opening time for the date ments, Letters of Clarifi- 2392, Gonzales, LA 70707- of bid opening. cation, and Withdrawal 2392) until, June 9, 2021 at Notices will be posted on- 10:30 a.m. local time. The Note: The City -Parish has line at www.centralauc- bids will be publicly elected to use LaPAC, the tionhouse.com. opened and read aloud state's online electronic for the following: bid posting and notifica- Construction proposal in- tion system, in addition to formation may be ac- KENNELS its standard means of ad- cessed online at (FOR ANIMAL SHELTER) vertising this require- www.centralauction- ment. This Invitation to house.com. Users shall ASCENSION PARISH ANI- Bid Is available In elec- select "Login" and, if nec- MAL SHELTER 9894 AIR- tronic form at the LaPAC essary, submit and create LINE HWY SORRENTO, LA website https://wwwcf- a New User Registration 70778 prd.doa.louisiana.gov/osp to view and download /lapac/dspBid.cfm?searc drawings. Upon creating Bid pricing shall be valid h=department&term=102 a user registration ac- for twelve (12) consecu- . count, users must click tive months upon date of "Ascension Parish Gov- acceptance by the Ascen- Bids, amendments to bids ernment"to view any cur- sion Parish Council. or request for withdrawal rent advertised listings. of bids received after This listing is titled "2020 LA. RS.38.2212 (F) (2) time specified for bid PUA CWEF Grant Improve- Whenever in specification openings shall not be ments Altitude Valve at the name of a certain considered for any cause Elevated Storage Tank". brand, make, manufac- whatsoever. turer, or definite specifi- AII registered users will cations utilized, the Full information may be have the ability to submit specifications, shall state obtained upon request questions and view proj- ect information as well as clearly that they do not restrict bidders to the from the above address or by telephoning Dexter view project drawings. specific brand, make, Stewart at (225) 389-3259, manufacturer, or specifi- extension 323, or via The Ascension Parish cation named; that they email at Government shall not be are used only to set forth dsstewart@bria.gov. responsible if the bidder and convey to prospec- cannot complete and tive bidders the general Inquiries received up until submit a bid due to fail- style, type character, and 5:00 p.m. on May 20, 2021. ure or incomplete deliv- quality of the product Be- ery of the files submitted sired and that equivalent 5068 May 6 & 13 2t via the internet. products will be accept - NOTE: All Questions re - able... PUBLIC NOTICE garding this project and Specifications/bidding VOUCHER#21-08015 the bid packages shall be documents may be ob- BIDS TO BE OPENED: submitted to the Purchas- tained at the Ascension 05-25-21 inDepartment via pur- Parish Government, Pur- chasing apapgov.us by chasing Department lo- 4:00 p.m. CST on May 13, Sated at 615 E. Worthey Electronic or sealed 2021. Street, Gonzales, bids will be received Louisiana 70737. Elec- by the City of Baton Responses will be coordi- tronic Bids are accepted Rouge and Parish of nated with the Project En- gineer and Posted on the at Central Bidding http://www.centralauc- East Baton Rouge, Pur- www.centralauction- tionhouse.com. For ques- chasing Division, 222 house.com website by tions related to the Saint Louis Street, 8th 5:00 p.m. CST on May 18, electronic bidding Floor, Room 826, Baton 2021. process, please call Cen- Rouge, La. until 11 00 tral Bidding at (225) 8 A MANDATORY Pre -Bid 4814. All addendada,, A.M. May 25, 2021 for meeting will be held at corrections, and re- the following: 1:00 PM CST on May 12, sponses to this public no- 2021 on -site at the PUA El- tice shall be posted to A21-08015 SERVICE evated Storage Tank lo- http://www.centralauc- AWARD PINS cated at 1116 Mill Street tionhouse.com. The As - Donaldsonville, LA 70346. cension Parish Bids shall be received Government shall not be electronically via Bid security in the responsible if the bidder www.bidex ress.com or amount of five percent cannot complete and on the so icitat'on bid (5%) of the total bid must submit a bid due to fail- forms furnished by the accompany each Bid and ure or incomplete deliv- City of Baton Rouge and shall be made payable to ery of the files submitted Parish of East Baton Ascension Parish Govern- via the internet. Rouge. ment. See bid documents for specific criteria. The Parish of Ascension Electronic bids for the so - reserves the right to dis- licitation will be down - IRS 38:2218. Evidence of qualify any Bid, response loaded by the City of good faith; countersign- to a Request for Qualifica- Baton Rouge and Parish ing: tions, or Request for Pro- of East Baton Rouge, Pur- posals if it is determined chasing Division. Elec- A. The public entity ad- that the submitting busi- tronic bids must be vertising for bids for work ness entity is not in good submitted through shall require the bidders standing with the www.bidexpress.com to attach a certified Louisiana Secretary of priortothe bidding dead - check, cashier's check, or State or is not authorized line. Beginning as soon bid bond for not more to do business in the as feasible after the bid than five percent of the State of Louisiana. closing time all electronic contract price of work to bids will be downloaded be done, as an evidence Ascension Parish Govern- and publicly read aloud of good faith of the bid- ment reserves the right to along with all paper bids der. The public entity ad- reject any and all bids for received, if any, in Room vertising for bids for work just cause. 806 immediately after the may require the bidders 11:00 a.m. bid closing. to attach a certified ASCENSION PARISH GOV- Until further notice, with check, cashier's check, or ERNMENT the suspension of bid bid bond for not more CLINT COINTMENT, openings to the members than five percent of the PARISH PRESIDENT of the public, public at - estimated price of sup- tendance at the sched- plies or materials, as evi- 7520 May 13-27 3t uled bid opening will only dence of good faith of the be allowed via teleconfer- bidder. ence at the numbers PUBLIC NOTICE noted below. No bidder may withdraw ... his bid within forty-five Teleconference Call -in (45) days after the actual The Interlocal Purchasing information for Public date of opening thereof. System (TIPS) has posted Access to Bid Opening Ascension Parish Govern- procurement solicitations at www.tips-usa.com for while Public Bid Open- ment reserves the right to the following categories: ings suspended: reject any and all bids for just cause. 210501 Election Equip- Join by phone: ment and Services Ascension Parish Govern- 210502 Time Clock Sys- +1-408-418-9388 United ment tems States Toll Clint Cointment, Parish 210503 Networking Equip- Access code: 263 373 080 President ment, Software, and Serv- (followed by the # but - ices (2 Part with JOC) ton) 501596 Apr 29- May 13 3t 210504 Shelters for Storm, Active Shooter, and other Alternate numbers to call Emergencies (2 Part With if number above is not PUBLIC NOTICE JOC) available, which may --- occur due to network Proposals are due and traffic PARISH OF ASCENSION will be opened on June 18, (use the same Access 2021 at 3:00 pm local time. Code, followed by the # Bid Notice Call 866-839-8477 for prob- button): lems with website or d Sealed bids will be re- questions. United States Tall Sealed Ascension (Boston) +1-617-315-0704 Parish Government at the 4671 May 6 & 13 2t United States Toll Ascension Parish Govern- (Chicago) +1-312-535-8110 ment Purchasing Depart- United States Toll (Dallas) ment, 615 E. Worthey St., PUBLIC NOTICE +1-469-210-7159 Gonzales, Louisiana 70737 --- United States Toll (Den - (mailing address PO Box ver) +1-720-650-7664 2392, Gonzales, LA 70707- VOUCHER #21-00167 United States Toll (Jack- 2392) until May 27, 2021 at sonville) +1-904-900-2303 10:00 a.m. local time. The BIDS TO BE OPENED: United States Toll (Los An - bids will be publicly 05-27-21 geles) +1-213-306-3065 opened and read aloud for the following: Electronic or sealed bids This teleconference THE RIGHT TO ACT AS OF- will be received by the City of Baton Rouge and number will provide FICIAL JOURNAL FOR Parish of East Baton you with live audio ac- ASCENSION PARISH GOV- Rouge, Purchasing Divi- cess to this bid open- ERNMENT sion, sion, 222 Saint Louis Ing. The link will be LA. R.S.43:141(A) Street, 8th Floor, Room live at the noted bid 826, Baton Rouge, La. until opening time for the be submitted fora Bid to(1) or thefollowing: 11:00 A.M. Ma 27 2021 date of bid opening. one (1year period begin - ning July 2021 through A21-0167 DESIGN, FUR- Note: The City -Parish has June 2022. NISH, AND INSTALL DE- elected to use LaPAC, the CALS FOR POLICE state's online electronic Print to be standard size MOTORCYCLES bid posting and notifica- (same as used in paper's tion system, in addition to news articles). A mandatory pre -bid con- its standard means of ad- :Aference h II b b will be held at vertising this require- t T"' I 't t' t Bi price s a e su mat- ted Legal Square. 10:00 a.m. on May 18, 2021 per at the Baton Rouge Police All vendors must be capa- Traffic Bureau, 7261 Florida Boulevard, Baton ble of receiving docu- Rouge, LA 70806. Only ments electronically via (e-mail). companies represented at the pre -bid conference Specifications/Bidding shall be considered for award through this invita- documents may be ob- tion to bid. tained at the Ascension Parish Government Pur- Bids shall be received chasing Department, lo- electronically via ically a cated at 615 E. Worthey www,bi ss.com Street, Gonzales, on the solicitation bid Louisiana 70737. Elec- forms furnished by the tronic Bids are accepted City of Baton Rouge and at Central Bidding Parish of East Baton http://www.centralauc- Rouge. tionhouse.com. For ques- tions related to the Electronic bids for the SO - electronic bidding ,I will be down - process, process, please call Cen- loaded by the City of tral Bidding at (225) Baton Rouge and Parish addenda, All addenda, of East Baton Rouge, Pur corn corrections, and re- chasing Division. Elec- s to this public no- tronic bids must be tice shall be posted to tice submitted through http://www.centralauc- www.bidexpress.com tionhouse.com. prior to the bidding dead - Ascension Parish Govern- line. Beginning as soon ment shall not be respon- as feasible after the bid sible if the bidder cannot closing time all electronic complete and submit a bids will be downloaded bid due to failure or in- and publicly read aloud complete delivery of files along with all paper bids submitted via the inter- received, if any, in Room net. 806 immediately after the The Parish of Ascension 11:00 a.m. bid closing. Until further notice, with reserves the right to dis- the suspension of bid P qualify Bid yes onse q y y P. o enin stothemembers Request toaReque'QforPro- of the public, public at- Pro- tendance at the sched- pons,orRequestfor , if it is determined uled bid opening will only that t the submitting be allowed via teleconfer- nessthat good entity is not in good ence at the numbers standing standing with the noted below. Louisiana Secretary of State or is not authorized Teleconference Call -in in- to do business in the formation for Public Ac- State of Louisiana. cess to Bid Opening while Ascension Parish Govern- Public Bid Openings sus- pended: ment reserves the right to reject any and all bids for Join by phone: just cause. ASCENSION PARISH GOV- +1-408-418-9388 United States Toll ERNMENT Access code: 263 373 080 CLINT COINTMENT, (followed by the # but- PARISH PRESIDENT ton) 502437 Apr 29-May 13 3t Alternate numbers to call cension Pans" Purchas- electronic bids submitted if number above is not ing Department. via the parish -approved available, which may Electronic bids and elec- online bid site to be sub- J I occur due to network tronic bid bonds must be mitted as follows (Refer traffic submitted through to L.R.S.382212): (use the same Access www.centralauction- ' Code, followed by the # house.com prior to the A. A copy of the bid band button): electronic bidding dead- MUST be attached to the line. Beginning at 2:00 PM bid documents submitted ® United States Toll Local Time on May electronically. (Boston) +1-617-315-0704 26,2021 all bids will be United States Toll furnished by the City of Baton Rouge and Parish of East Baton Rouge. Quotes, amendments to quotes or request for withdrawal of quotes re- ceived after time speci- fied for bid quote openings shall not be considered for any cause whatsoever. Full information may be obtained upon request from the above address or by telephoning Arvin Jones at (225) 389-3259, extension 310, or via email at: afiones@brla.gov Inquiries received up until 5:00 p.m. on May 19, 2021. 5174 May 6 & 13 2t PUBLIC NOTICE LOUISIANA DEPARTMENT OF ENVIRONMENTAL QUALITY (LDEQ) DESOTO PARISH POLICE JURY - MUNDY SANITARY LANDFILL PUBLIC HEARING AND RE- QUEST FOR PUBLIC COM- MENT ON A DRAFT SOLID WASTE MAJOR MODIFICATION AND TECHNICALLY COM- PLETE PERMIT APPLICA- TION AND ASSOCIATED ENVIRONMENTAL AS- SESSMENT STATEMENT (EAS) The LDEQ, Office of Envi- ronmental Services, will conduct a public hearing to receive comments for Desoto Parish Police Jury - Mundy Sanitary Landfill, 101 Franklin Street Mans- field, LA 71052 for the Type 1/11/III Landfill and Type 1/11 Surface Im- poundment for the Draft Solid Waste Major Modifi- cation and Technically Complete Permit Applica- tion and Associated EAS. The facility is located at 2712 Highway 84, Mans- field, Desoto Parish. The hearing will be held on Thursday, June 3, 2021, beginning at 6:00 p.m., at the Desoto Parish Police Jury meeting room, 101 Franklin Street, Mansfield, LA 71052. The hearing will be held in accordance with CDC guidance and in compliance with any guidelines issued by the Governor's office. During the hearing, all interested persons will have an op- portunity to present oral statements views rec- ommendations, opinions and information on the proposed permit. Addi- tionally, written state- ments and other documents such as charts, data, and tabula- tions may be filed with the hearing officer at the hearing. Desoto Parish Police Jury - Mundy Sanitary Landfill proposes to modify an ex- isting Type I/11/III Landfill and Type 1/11 Surface Im- poundment by an expan- sion of the landfill and to construct a new leachate detention and pre-treat- ment pond. The public hearing will be conducted in accordance with La. R.S. 30:2017, which addresses the au- thority of the hearing offi- cer, provides for the order in which speakers will be allowed to speak. A hear- ing officer will preside over the public hearing. This will be a formal hear- ing for the purpose of gathering facts andinfor- mation. It will not include a "question and answer" component. In accor- dance with La. R.S. 30:2016, the hearing will be transcribed and be- come a part of the official public record. This permit was processed as an expe- dited permit in accor- dance with LAC 33:I.Chapter 18. Comments and requests for a public hearing or no- tification of the final deci- sion can be submitted via personal delivery, U.S. mail, email, or fax. Com- ments and requests for public hearings must be received by 4:30 pm CST, Monday, July 5, 2021 . De- livery may be made to the drop -box at 602 N. 5th St., Baton Rouge, LA 70802. U.S. Mail may be sent to LDEQ, Public Participation Group, P.O. Box 4313, Baton Rouge, LA 70821- 4313. Emails may be sub- mitted to DEQ.PUBLICNOTICES a@LA. GOV and faxes sent to (225) 219-3309. Persons wishing to receive notice of the final permit action must include a complete mailing address when submitting comments. Please see additional in- structions for comment submission, hand deliv- ery and information re- garding electronic submission at http,//www.deq.loulsiana .gov/page/the-public-par- ticipation-group or call (225) 219-3276. men . is nvi a ion o Bid is available in elec- avail A written response to all tronic form at the LaPAC public comments will be prepared at the time of website https://wwwcf- prd.doa.louisiana.gov/osp the final permit decision. /lapac/dspBid.cfm?searc LDEQ will send notifica- tionofthefinalpermitde- h=department&term=102 cision to the applicant and to each person who Bids, amendments to bids has submitted written comments or a written re - or request for withdrawal of bids received after qquest for notification of time specified for bid thefinaldecision. openings shall not be considered for any cause The technically complete whatsoever. major modification apply t d EAS - Full information may be obtained upon request from the above address or by telephoning Dexter Stewart at (225) 389-3259, extension 323, or via email at dsstewart@bria.gov. Inquiries received up until 5:00 p.m. on May 18, 2021. 5745-MAY 6-13-2T PUBLIC NOTICE VOUCHER #RQ5778 BID QUOTES TO BE OPENED: May 25, 2021 Notice to Bidders Quotes will be received by the City of Baton Rouge and Parish of East Baton Rouge, Purchasing Division, 222 Saint Louis Street, 8th Floor, Room 826, Baton Rouge, La. until 11:00 A.M.. May 25. 2021 for the following: CITY -PARISH PROJECT 21- ASC-CP-1295 REQUISITION # 5778 "JEWEL J NEWMAN COM- MUNITY CENTER ADMIN BUILDING ROOF REPLACE- MENT" A non -mandatory site visit will be held at 10:00 a.m., May 17, 2021. For ad. ditional Information concerning the non -mandatory please contact Mr. Sean Johnsons ap 225.389-4694. Quotes can be received electronically via afjones@brla.gov. on the solicitation quote forms ca ion an are able for review at the LDEQ, Public Records Cen- ter, 602 North 5th Street, Baton Rouge, LA. Viewing hours are from 8:00 a.m. to 4:30 p.m., Monday through Friday (except holidays). The available information can also be accessed electronically on the Electronic Docu- ment Management Sys- tem (EDMS) on the DEQ public website at www.deq.louisiana.gov. Additional copies may be reviewed at the Desoto Parish Library-Mans- field/Headquarters, 109 Crosby Street, Mansfield, LA 71052-2612;the Desoto Parish Police Jury Office, 101 Franklin St., Mans- field LA 71052-2046• and the LDEQNorthwest Re- gional Office: 1525 Fair- field, Room 520, Shreveport, LA 71101- 4388. Inquiries or requests for additional information re- garding this permit action should be directed to Ann Finney, LDEQ, Waste Per- mits Division, P.O. Box 4313, Baton Rouge, LA 70821-4313, phone (225) 219-3060. Persons wishing to be in- cluded on the LDEQ per- mit public notice mailing list, wishing to receive the permit public notices via email by subscribing to the LDEQ permits public notice List Server, or for other public participation related questions should contact the Public Partic- ipation Group in writing at LDEQ, P.O. Box 4313, Baton Rouge, LA 70821- 4313, by email at DEQ.PUBLICNOTICES a@LA. GOV or contact the LDEQ Customer Service Center Texas Cnmplroller at PublicAc--ounts Glenn Hegar Kristie Collins Account . Bid Postings Contracts SPa Applications Solicitation Notice Thank you for using the ESBD, your bld sollcltation entry Is now complete Status: Posted Contact Nama: TIPS Contact Number: 9M-&19-8177 modify $olldtation Contact Emall: bidsatlps-usa_eom Solicitation ID: 210501 Solicitation Title: Elecudn Eguipmentand Services Internal Notes Agencyaoxas SmarlBuy Member Nama: ESC Reglon 8 - E2250 Posting ki;quiramanls: 21+ pays for Solidtadon Notice Cancel Salldlstbn Solicitation Pasting Dalm, 5M2421 Raspdnse Due Date: 611812421 Response Due Time: 3:DD PM Sallchatlon Descrf ptlan: Tws Is a prose uve use, mdeOnite Delivery, Indefinite Cuanhty (IDIC) solintai,an and not a saholtatldn for a "clflc praWt. Find carnplete sohcllatldn documanit at hfiq�s flwww_tlpa- Usa_oont+rFp.cl` n Claawltern Code: 95M2'R cords Management Services (Induding Document Management Services Which Also Includes Technology Integration) 920W-Data Proaessing, Computer, Programming. And Software Services Published r7etalis Internal plates Record Attach monts 40 Name DescAprtlon Texas Comptroller of PubliGAc-ounis Glenn Hegar Kristie Collins Account . Bid Postings Contracts SPO Applications Solicitation Notice Thank you for using the EM, your bld sollcltatian entry It. now complete Status, Posted Contact Name, TIPS Contact Number. 966-699-8377 modify Solicitation Contact Ernall; brids@tlps-usa_com Solicitatlon ID; 211)502 Solicitation Title: Time Clock Systems Internal Notes Agencyfrexas Smar[Ruy Member mame: ESC Reglon 8 - E2251) Posting f aquverrmnis: 21+Days for Solicitation Noss Cancel Salieltetbn Solicitation Pasting Data: 5MY2021 Response Due Data: WIW2021 Response Due Time: 3=DD PM Solicitatlon Deserlpdon: Ttrs Is a prospecl„re use, Indellnite Deliftry, Indefinite 4uantltV (IDIO) sollc,tawn and riot a sobeltallon for a "elfle project. Find campletc salicllatlon documents at http&11www_tlps- usa_wnVrfp.cfm Classdltern Cade: 958i"usrness Managament Serulces 92084= Teleprocessing, Business (Timesharing) 2D91 VAo untlnWFlnandal: Bookkeeping, Billing And InvoI ing. SudgstIng, Payroll. Taxes. Etc. 2MS1 'Human Resources Software Published Deta.ls Internal Males Record Altachments Texas CDmpirolls r of PublicAc--ousts -Gisnn Hegar Bid Postings C ontracts SPIJ Applications Solicitation Notice Thank you for using the EM, your bld sallcltaiwn an try Is now complete Status: Posted Contact Name: TIPS Contact Number: 9W-&19-8477 Contact Email; bids tips-usa_oom Solicitation ID; 21050 Solicitation Title: Networking Equipment, Software_ and Serlrces (2 Part with JCC) Agoncyfroxas 8martBuy Member Narna: ESC Reglon 8 - E2250 Pasting Requirements: 21+ days forSolicltation Notice Solicitation Pasting Data: _W2021 Response Due Data: 5JIV2021 Rasponso Due Time: 100 PM Solicitation obscrlpdow T ws is a prospwbve use. Indeflnita dal„rsry, Indefinite CuanutV (00) sollataton and not a sahcltadon for a speclflc project. Find complete solicltatlon documents at hr�uwww_tlps- usa_cnm+rfp.cfm ClasvItam Coda: 92437-'Ne4wcrldng Services (Including Inmall.9an. Seour tV. And Malntenante) 2}827= -Comnlun itations' Networking, Unking, Etc_ (Includes ClLwwing Wrware) Published Oelails In6emal Nob3s Record Attach monis Kris4e Collins Account , Modify Sotioltation Internal Notes Cancel SoIIdWhan # Name Description 1 ESBD_FJe_237961_7XSMART BUY LINF{_dacx This Is a prospective use, Indefinfte TexasCo-mplrolleroFPublicAnunis Glenn Hegar Kristie Collins Account . Bid Postings Contracts SP O Applications Solicitation Notice Thank you for using the ESBD, your did sollcltabon entry Is now complete Status: Pasted Contact Netne: TIPS Contact Nuniban 966-639-8477 Modify Solicitation Contact Emall; brds@tlps-usa.com Solicitation ID; 210504 Soliclitadnn Tills: Shelters for Storm, Active Shouter, and other Emergencles (2 Part with JOC) Internal Notes Agencyfrexas Smat7Buy Memdar Marna: ESC Region & - E2253 Posting Raquirarnenls: 21+ Days for Solicitation Molice Cancel Solk;IW tin Solicitaunn Postng Dante: SM2021 Response Due Date, W1812021 Rosponse Due Time: 3:DD PM Salicttation Description: This Is a pfospectfve use. Indefinite Delivery, Indefinho Quantity (IDIQ) solkJtaUnn and not a sarcltallon for a spechk profmot_ Find complete solickatlon documents at ht1P&hhLWW_tiPs- usa_corrVrfp.cim Classlltom Code: RMOd-Tanks (Metal_ Plastic, Wood_ And Synthetic Materlals): Moblie, Portable. Stanonaryr. And Underground Types 9WW eourlry_ Fire, Safety_ And Emergency Services (Inotuding Drsaster Document RecoMery) Published Deta6Is Intemal Wkes Record Attachments 40 Name DeScAption The Interlocal Purchasing System Participation Detail as of 7/20/2021 11:18:38 AM (CT) Bid Information Bid Creator Sarah Reynolds Deputy General Counsel/Contract Management Email sarah.reynolds@tips-usa.com Phone 903 (575) 2673 Fax Bid Number 210503 Title Networking Equipment, Software, and Services (2 Part with JOC) Bid Type RFP Issue Date 5/6/2021 08:02 AM (CT) Close Date 6/18/2021 03:00:00 PM (CT) Participation Summary Company Name City, State Invitation Date Status Status Date 1 Stop IT Solutions Prosper, TX 05/06/2021 1A Smart Start, LLC Grapevine, TX 05/06/2021 2020 Exhibits inc Houston, TX 05/06/2021 2M Solutions Grand Prairie, TX 05/06/2021 2TAC Corporation Corona, CA 05/06/2021 3 C TECHNOLOGY LLC LANCASTER, TX 05/06/2021 3 Oaks Resource Group International (Your Pinecrest, FL 05/06/2021 No Bid 05/07/2021 School Resource Group) 30430 Huntington Circle Bulverde, TX 05/06/2021 323 Link, LLC. Franklin, TN 05/06/2021 360 Document Solutions, LLC Wichita, KS 05/06/2021 360 IT Professionals, Inc. Santa Clara, CA 05/06/2021 360 Solutions Group Corpus Christi, TX 05/06/2021 360WATER INC COLUMBUS, OH 05/06/2021 3B Scientific Tucker, GA 05/06/2021 3GSTORE.COM (MDG Computer Services, Inc.) Cary, IL 05/06/2021 3i Cabling and Power Group (3i Cabling Systems, Leander, TX 05/06/2021 Inc.) 3N1 OFFICE PRODUCTS, INC TEXARKANA, TX 05/06/2021 3rd Eye Surveillance Richardson, TX 05/06/2021 3T Building Materials LLC Graham, TX 05/06/2021 4 AM CORP Katy, TX 05/06/2021 Viewed 05/06/2021 4Consulting, Inc. DALLAS, TX 05/06/2021 4Front Network Technologies Nacogdoches, TX 05/06/2021 Viewed 05/06/2021 4Kboards Keller, TX 05/06/2021 5 Wards Group LLC Prosper, TX 05/06/2021 525 Technologies LAWRENCEVILLE, GA 05/06/2021 5K Technical Services Plano, TX 05/06/2021 6e Technologies, LLC Denver, CO 05/06/2021 903 Broadband McKinney, TX 05/06/2021 A and A GRAPHICS HOUSTON, TX 05/06/2021 A Higher Level (Water Walkers Inc) Laguna Hills, CA 05/06/2021 A+ Technology & Security Solutions, Inc. Bay Shore, NY 05/06/2021 Abacus Computers Inc. Midland, TX 05/06/2021 Abanty Systems LLC (ENVIRONMENTAL Brownsville, TX 05/06/2021 MULTISERVICE CONTRACTING SOLUTIONS LLC) AbleNet, Inc. Roseville, MN 05/06/2021 AbovePoint Technologies Carrollton, TX 05/06/2021 Absolute Color Ltd Houston, TX 05/06/2021 Absolute Defense/Clear Defense Greensboro, NC 05/06/2021 Absolute Facility Solutions, LLC Pflugerville, TX 05/06/2021 Viewed 05/10/2021 Abtech Technologies Carlsbad, CA 05/06/2021 Academic Technologies Inc Ridgeland, MS 05/06/2021 Response Date 05/07/2021 210503 - Page 1 of 323 Academy Global Learning (DBA AC Global Sugar Land, TX 05/06/2021 Learning) Accellux Solutions (Denus Global LLC) Katy, TX 05/06/2021 Access Communications Group, L.P. El Paso, TX 05/06/2021 ACCESS DATA SUPPLY, INC. HOUSTON, TX 05/06/2021 Viewed 05/06/2021 ACCESS DNSI (ACCESS Data Network Memphis, TN 05/06/2021 Solutions, Inc.) Accume Partners Mount Laurel, NJ 05/06/2021 Accur8 Software Solutions LLC Brattleboro, VT 05/06/2021 ACNOVATE CORPORATION Santa Clara, CA 05/06/2021 ACP CreativlT Buffalo Grove, IL 05/06/2021 Viewed 05/26/2021 Acronis SCS Inc. Scottsdale, AZ 05/06/2021 ACT, Inc. Iowa City, IA 05/06/2021 Action Printing (Printing Consultants, Inc.) Lubbock, TX 05/06/2021 Actiontec Electronics Santa Clara, CA 05/06/2021 Activu Corporation Rockaway, NJ 05/06/2021 Acture Solutions Schenectady, NY 05/06/2021 Acuative Fairfield, NJ 05/06/2021 Acuitus Ag Inc. Heyburn, ID 05/06/2021 Ad Specialty Products Boynton Beach, FL 05/06/2021 AD8 South Texas LLC harlingen, TX 05/06/2021 Adaptive Technology Solutions Owosso, MI 05/06/2021 Viewed 05/18/2021 Adaptive Technology Systems (marjan dubois) New Braunfels, TX 05/06/2021 Submitted 06/15/2021 AdComp Systems Inc Lewisville, TX 05/06/2021 Adorama, Inc New York, NY 05/06/2021 ADS Advanced Data Services, Inc. Mount Pleasant, TX 05/06/2021 ADT Commercial LLC North Little Rock, AR 05/06/2021 Viewed 06/09/2021 Advanced Alarms of Arkansas, Inc. Greenbrier, AR 05/06/2021 Advanced Network Management, Inc, Alburquerque, NM 05/06/2021 Advanced Technology Services, Inc. Peoria, IL 05/06/2021 Advanced Threat Analysis, Inc. Severn, MD 05/06/2021 Adventures in Learning, LLC El Paso, TX 05/06/2021 Aeries Education Solutions Richardson, TX 05/06/2021 Unsubmitted 05/07/2021 AeroTech EDU Rolling Meadows, IL 05/06/2021 Aerowave Technologies (Aerowave Technologies, Lewisville, TX 05/06/2021 LLC) AF Verizon Telecom (American Financial League City, TX 05/06/2021 Marketing Group Inc.) Affiliated Communications Inc (Affiliated Plano, TX 05/06/2021 Telephone Inc) Affiniti Holdings Inc (Affiniti, LLC) Austin, TX 05/06/2021 AGC Education Pittsburgh, PA 05/06/2021 Agent IT Solutions (DSMNPRO, LLC) Corinth, TX 05/06/2021 Ahead in the Cloud (AIC), LLC Galion, OH 05/06/2021 Aidex Corp (Williams Crow Inc) Rossville, IN 05/06/2021 Air Craft Mechanical Round Rock, TX 05/06/2021 Airnet Group, Inc. Chattanooga, TN 05/06/2021 Airtel Tower LLC Allen, TX 05/06/2021 AISYS Consulting.LLC McAllen, TX 05/06/2021 Aita Technologies (Aita Consulting Services, Inc.) North Brunswick, NJ 05/06/2021 AJL Technology Inc. Little Rock, AR 05/06/2021 Alamo Music Center San Antonio, TX 05/06/2021 Alarm Fire Surveillance Integrators Tallahassee, FL 05/06/2021 Alchemy Technology Group, LLC HOUSTON, TX 05/06/2021 Alcor Consulting, Inc Fort Worth, TX 05/06/2021 Alegna Technologies, Inc. Kennesaw, GA 05/06/2021 ALINEDS LLC Pflugerville, TX 05/06/2021 Aliron International Inc South Plainfield, NJ 05/06/2021 Alis Software Round Rock, TX 05/06/2021 All American Flags and Banners, LLC Manchaca, TX No Bid 05/11/2021 All American Office Supplies (Mirto Multi Services, West Palm Beach, FL 05/06/2021 LLC) All Audio Visual Services (All A-V Services) Springdale, AR 05/06/2021 All Business Network Specialists Cor HOUSTON, TX 05/06/2021 All Energy Solutions Contracting (All Electric Little Rock, AR 05/06/2021 Supply) ALL In Learning Denton, TX 05/06/2021 06/15/2021 05/11 /2021 210503 - Page 2 of 323 All Traffic Solutions, Inc. Herndon, ON 05/06/2021 Allative Technologies Conway, AR 05/06/2021 Allentown LLC Allentown, NJ 05/06/2021 Alliant Cybersecurity Houston, TX 05/06/2021 Submitted 06/17/2021 Allied Express Solutions Chula Vista, CA 05/06/2021 ALLIED TELESIS SAN JOSE, CA 05/06/2021 Allovue (Allovue, Inc.) Baltimore, MD 05/06/2021 All-purpose construction & remodeling LLC houston, TX 05/06/2021 All -Tex Networking Solutions, Inc. Richmond, TX 05/06/2021 allylT (Al IT) Jonesboro, AR 05/06/2021 Alpha GPS Tracking Corpus Christi, TX 05/06/2021 Alpha Omega Wireless Inc Austin, TX 05/06/2021 Alphonso Solomon And Company, Inc. Cedar Hill, TX 05/06/2021 Alps Technology (Alps Dallas Inc) Plano, TX 05/06/2021 Alterman (Alterman, Inc.) San Antonio, TX 05/06/2021 ALTEX ELECTRONICS LTD. SAN ANTONIO, TX 05/06/2021 Always Be Learning San Francisco, CA 05/06/2021 AM&N Electronics, Inc Seguin, TX 05/06/2021 Amazon Web Services, Inc. Seattle, WA 05/06/2021 Ambonare Austin, TX 05/06/2021 Amer Networks Clearwater, FL 05/06/2021 American AVL (American Audio, Inc.) Ruston, LA 05/06/2021 Submitted 06/08/2021 American Digital Security Liberty, MO 05/06/2021 American Integrated Security Group, Inc. Tyler, TX 05/06/2021 American Integration Contractors, LLC (Noel) Lafayette, LA 05/06/2021 American Legacy Construction Group Inc Lee's Summit, MO 05/06/2021 American Packaging I, Inc Pompano Beach, FL 05/06/2021 American Signal Corp Milwaukee, WI 05/06/2021 American Surveillance Cc Brownsville, TX 05/06/2021 American Unit, Inc. Plano, TX 05/06/2021 Viewed 05/06/2021 AmericasFavoritePrinter com Houston, TX 05/06/2021 Amplified IT Norfolk, VA 05/06/2021 Viewed 05/24/2021 AMSYS Innovative Solutions Houston, TX 05/06/2021 AMTEK (LogixService Inc.) San Clemente, CA 05/06/2021 AnchorOne Dallas, TX 05/06/2021 Anderson LED Signs LLC JONESBORO, AR 05/06/2021 Andrea Communications LLC Farmingdale, NY 05/06/2021 Andrew's Network Enterprises, Inc. dba Ocean View, NJ 05/06/2021 FilteredNet Angelo Solutions LLC (Gabriel Fernandez) San Angelo, TX 05/06/2021 Angelo Titan Technology System San Angelo, TX 05/06/2021 Anitized, LLC Dallas, TX 05/06/2021 Anixter Austin, TX 05/06/2021 Annapurna Solutions LLC Houston, TX 05/06/2021 Anonymous Alerts White Plains, NY 05/06/2021 ANR Consulting Group, Inc. Allen, TX 05/06/2021 Anytime Schools (ANYTIME INTERACTIVE, LLC) Lafayette, LA 05/06/2021 AnyWay Technologies (AnyWay Computer Co., Wynne, AR 05/06/2021 Submitted 05/14/2021 Inc.) AO3 Solutions, LLC Hot Springs, AR 05/06/2021 AOBI, LLC Plano, TX 05/06/2021 AP Recruiters & Associates (Precision Staffing, Royal Palm Beach, FL 05/06/2021 Inc.) Apeiks Consulting Wylie, TX 05/06/2021 Apex Learning Inc. Suite 1500, WA 05/06/2021 APG Technology (APG Electric, Inc) Clearwater, FL 05/06/2021 APL nextED Valparaiso, IN 05/06/2021 Apollo Metro Solutions (Apollo Metro Solutions, Naples, FL 05/06/2021 Inc.) Apollo Office Systems (Apollo Companies Inc.) Alvin, TX Submitted 06/18/2021 App Maisters Inc. Houton, TX 05/06/2021 Appddiction Studio San Antonio, TX 05/06/2021 ApplianSys LLC Austin, TX 05/06/2021 Appliedinfo Partners, Inc. Somerset, NJ 05/06/2021 Aprisa Technology LLC Roslyn, NY 05/06/2021 APS Industrial Services Arlington, TX 05/06/2021 Arbala Systems, Inc Yantis, TX 05/06/2021 06/17/2021 06/08/2021 05/14/2021 06/18/2021 210503 - Page 3 of 323 Arbi Pulaj Austin, TX 05/06/2021 Archangel Tablets LLC N Miami Beach, FL 05/06/2021 Archive Data Solutions Westerville, OH 05/06/2021 ArCom Systems, Inc. North Little Rock, AR 05/06/2021 Aresona Campbell, CA 05/06/2021 Argent Associates Inc. Union, NJ 05/06/2021 Argus IT Services (Argus Partners, LLC) Grand Prairie, TX 05/06/2021 Argus Talent Houston, TX 05/06/2021 Argusoft America Inc Newark, CA 05/06/2021 Arkansas Office Products (Pawloski) Jacksonville, AR 05/06/2021 Arkansas Sign & Neon (Honea) Little Rock, AR 05/06/2021 Arkansas Valley Communications (AVC, Inc.) Russellville, AR 05/06/2021 Ark -La -Tex Two Way (Shreveport Texarkana, AR 05/06/2021 Communications Service LLC) Armodilo Display Solutions St Jacobs, ON 05/06/2021 Armored Communications LLC Boerne, TX 05/06/2021 Armstrong Relocation Schertz, TX 05/06/2021 Artcom Associates Inc (Artcom Communications) San Antonio, TX 05/06/2021 ASAP Security Services Houston, TX 05/06/2021 ASC Networks USA Inc. Lathem, NY 05/06/2021 Viewed 05/06/2021 Ascend Education Shreveport, LA 05/06/2021 Ascenda Services Abilene, TX 05/06/2021 Ascendant Office Solutions Lubbock, TX 05/06/2021 Ask IT Consulting Inc Holtsville, NY 05/06/2021 Aspell Services, Inc. San Antonio, TX 05/06/2021 Aspen Custom Electronics (Aspen Custom Stillwater, OK 05/06/2021 Electronics, Inc.) Aspire HR, Inc. Dallas, TX 05/06/2021 Aspiryon, LLC. McAllen, TX 05/06/2021 AssetGenie, Inc. Greensburg, PA 05/06/2021 Associated Theatrical Contractors Springfield, MO 05/06/2021 Atlas Consulting (Atlas Technology Consulting Austin, TX 05/06/2021 and Management) Atmark Trading Chicago, IL 05/06/2021 Atos IT Solutions & Services, Inc. Irving, TX 05/06/2021 ATSD Ltd Co (American Technical Service Rockwall, TX 05/06/2021 Delivery Ltd. Co.) ATSI LLC (Advanced Technological Systems Plano, TX 05/06/2021 Integration) ATViroTech Inc. Missouri City, TX 05/06/2021 Viewed 05/07/2021 Audio Enhancement Inc. West Jordan, UT 05/06/2021 Audio Optical Systems of Austin Inc Austin, TX 05/06/2021 Audio Video Corporation Albany, NY 05/06/2021 Audio Visual Aids Corp (Audio Visual Aids Co) San Antonio, TX 05/06/2021 No Bid 06/08/2021 Audio Visual Technologies Group, inc. (Acerra Stafford, TX 05/06/2021 Technologies. Inc.) Augmentative Communication Consultants Inc Moon Township, PA 05/06/2021 Augmented Training Systems Austin, TX 05/06/2021 Viewed 06/03/2021 Aura Screens Inc union city, NJ 05/06/2021 Aurora Digital Signage Fayetteville, AR 05/06/2021 Austen Consultants (Austen Consultants, LLC) Fort Worth, TX 05/06/2021 Viewed 05/10/2021 Austin Mac Repair LLC Austin, TX 05/06/2021 Austin Tele-Services Austin, TX 05/06/2021 AV Design Pros Houston, TX 05/06/2021 AV Solutions Plus LLC Memphis, TN 05/06/2021 Avant Systems Inc Dallas, TX 05/06/2021 Avaya Inc. Durham, NC 05/06/2021 Aventis Systems, Inc. Marietta, GA 05/06/2021 Avenu Insights & Analytics, LLC Herndon, VA 05/06/2021 AVEX Houston, TX 05/06/2021 AVI SPL Tampa, FL 05/06/2021 Viewed 05/06/2021 AVI Systems, Inc. Eden Prairie, MN 05/06/2021 Avid Systems LLC. San Antonio, TX 05/06/2021 Avid Systems, LLC San Antonio, TX 05/06/2021 Avinext College Station, TX 05/06/2021 Viewed 05/25/2021 AVSANT LLC (RP Tellone and Company) Richardson, TX 05/06/2021 AvTek Solutions, Inc. Allen, TX 05/06/2021 Viewed 05/06/2021 06/08/2021 210503 - Page 4 of 323 Axelliant, LLC Torrance, CA Viewed 06/15/2021 Axigent Technologies Group Inc Amarillo, TX 05/06/2021 Axiom IT Solutions Missoula, MT 05/06/2021 Axtion Technology Palatine, IL 05/06/2021 Viewed 06/15/2021 Azavar Audit Solutions, Inc. Chicago, IL 05/06/2021 Azumo LLC San Francisco, CA 05/06/2021 B and H Foto & Electronics Corp. New York, NY 05/06/2021 Bacallao Enterprises INC Hurst, TX 05/06/2021 Viewed 05/10/2021 BahFed Corp Portland, OR 05/06/2021 Bakers Safe and Lock Co. Houston, TX No Bid 06/03/2021 06/03/2021 Bansar Technologies Inc Austin, TX 05/06/2021 Barbizon Lighting (Barbizon Electric Co., Inc.) New York, NY 05/06/2021 Barcodes Inc (Barcodes LLC) Chicago, IL 05/06/2021 Barcom Technology Solutions (Jet Web San Antonio, TX 05/06/2021 Communications) Bark Technologies, Inc. Atlanta, GA 05/06/2021 Viewed 06/17/2021 Barons Inc. Mobile, AL 05/06/2021 BAT Security (North Texas Fire & Security, Inc.) Waxahachie, TX 05/06/2021 Batts Communications Abilene, TX 05/06/2021 BBVA Compass Birmingham, AL 05/06/2021 BCS,INC (Business Communications Systems, Texarkana, TX 05/06/2021 Viewed 05/06/2021 Inc) Beckwith Electronic Engineering Company San Antonio, TX 05/06/2021 Belkin International Playa Vista, CA 05/06/2021 Benchly, Inc. Katy, TX 05/06/2021 BenchmarkONE K12 Kirkwood, MO 05/06/2021 Bennett Management Solutions, LLC SPRING, TX 05/06/2021 Bensberg Pro Audiovisual Camden, AR 05/06/2021 Berkeley Research Group Houston, TX 05/06/2021 Berry Dunn McNeil & Parker, LLC (BerryDunn) Portland, ME 05/06/2021 Best Buy For Business (Best Buy Stores, L.P.) Richfield, MN 05/06/2021 Best Fire Protection (Best Fire Protection, LLC) Argyle, TX 05/06/2021 Better Building Data LLC Plymouth, MN 05/06/2021 Beyond Controls (Beyond Controls Inc.) Houston, TX 05/06/2021 Bibliotheca, LLC Norcross, GA 05/06/2021 BidPrime Austin, TX Viewed 05/07/2021 Big Blue Products, Inc. Syosset, NY 05/06/2021 Binyod LLC Sugar Land, TX 05/06/2021 Birch Cline Technologies Waxahachie, TX 05/06/2021 BIT Direct Tampa, FL 05/06/2021 BiTS4BYTE Las Vegas, NV 05/06/2021 Biz Web Shop (Troxler Inc.) Dripping Springs, TX 05/06/2021 BizSupplies Fort Worth, TX 05/06/2021 BKTB Group, Inc dba MC Austin Austin, TX 05/06/2021 Black Box Network Services, Inc. Murfreesboro, TN 05/06/2021 Black Rock Technology Group Bridgeport, CT 05/06/2021 Viewed 05/06/2021 BLACKBOARD INC. Washington, DC 05/06/2021 Blackhawk Group, LLC Holbrook, NY 05/06/2021 BlackHawkData New York, NY 05/06/2021 Blackshear Central LLC Katy, TX 05/06/2021 BLAIR COMMUNICATIONS, INC. DALLAS, TX 05/06/2021 Blank Technologies Corp Buffalo, NY 05/06/2021 B-Line Medical, LLC Washington, DC 05/06/2021 Blinqdata LLC Barrington, IL 05/06/2021 Blocksi Inc. Palo Alto, CA 05/06/2021 Viewed 05/06/2021 BloomBoard, Inc. Pittsburgh, PA 05/06/2021 Viewed 05/06/2021 Bloomz Redmond, WA 05/06/2021 Blue Fish Worx, L.P. Magnolia, TX 05/06/2021 Blue Hill Data Services (Computer Technologies Pearl River, NY 05/06/2021 U.S.A. LLC) Blue Iron Technologies Spring, TX 05/06/2021 Blue Layer (IocaILINUX, Inc.) Lubbock, TX 05/06/2021 Blue Lynk, LLC Llano, TX 05/06/2021 Blue Refuge LLC Cumming, GA 05/06/2021 Blue Sky Technologies LLC Jonesboro, AR 05/06/2021 Bluerange Technology Morrisville, NC 05/06/2021 BlueRock CG, LLC San Antonio, TX 05/06/2021 210503 - Page 5 of 323 Bluewave Security Austin, TX 05/06/2021 BMCTEX ENTERPRISES LLC Chandler, TX 05/06/2021 BMI Imaging Systems, Inc. Sacramento, CA 05/06/2021 Bock Technologies Inc. Dallas, TX 05/06/2021 Bonadio & Co., LLP Pittsford, NY 05/06/2021 Book Systems, Inc. Huntsville, AL 05/06/2021 Bookbinding & Laminating Inc Lubbock, TX 05/06/2021 Boom Learning (Omega Labs Inc) Kirkland, WA 05/06/2021 Viewed 05/11/2021 BorderLAN San Marcos, CA 05/06/2021 BPTechnical Services (dba:BPTS) LLC (BPTS houston, TX 05/06/2021 LLC) BrainBox Al (BRAINBOX Al US, LLC) Annaplois, MD 05/06/2021 Braver Technology TAUNTON, MA 05/06/2021 Braxton -Grant Technologies, Inc. Elkridge, MD 05/06/2021 Bricktown Technologies, LLC (Results Oklahoma City, OK 05/06/2021 Computers, LLC) BridgeTower Media/DJC Project Center Portland, OR 05/06/2021 Bright White Paper Co Palm City, FL 05/06/2021 BrightBytes San Francisco, CA 05/06/2021 Brighten Technology Solutions Round Rock, TX 05/06/2021 BrightLeaf Group, Inc. Austin, TX 05/06/2021 BrightWatch LLC Austin, TX 05/06/2021 Broadmoor Consulting, LLC Roanoke, TX 05/06/2021 BrokenMedia LLC Waynesville, NC 05/06/2021 BrooksComm SEARCY, AR 05/06/2021 BryComm, LLC Austin, TX 05/06/2021 BTG Products (Buffalo Technology Group, Ltd.) Canyon, TX 05/06/2021 BTX Building Services, LLC Arlington, TX 05/06/2021 Buck AV Driftwood, TX 05/06/2021 Build With Robots Albuquerque, NM 05/06/2021 Building Systems Integrators Monroe, LA 05/06/2021 bulb Inc. Lafayette, CO 05/06/2021 No Bid 05/14/2021 Bulwark Fire Protection LLC Leander, TX 05/06/2021 Bump Armor New Milford, CT 05/06/2021 Buncee LLC Speonk, NY 05/06/2021 busHive Ballston Spa, NY 05/06/2021 Business Communications, Inc. Little Rock, AR 05/06/2021 Submitted 06/18/2021 Business Impressions Coldwater, MI 05/06/2021 Business Partner Solutions, LLC East Point, GA 05/06/2021 Business Solutions Technology (MHR Assets Dallas, TX 05/06/2021 LLC) BuzzClan LLC Dallas, TX 05/06/2021 ByteSpeed Moorhead, MN 05/06/2021 Viewed 05/06/2021 BZ DEFENSE LLC Los Angeles, CA 05/06/2021 C and C Group Lenexa, KS 05/06/2021 C Squared Networks North Little Rock, AR 05/06/2021 C2Engineer, Inc. San Antonio, TX 05/06/2021 C2S Technologies Inc. Bellevue, WA 05/06/2021 Cable Corn Inc Austin, TX 05/06/2021 Cable Matters Inc. Southborough, MA 05/06/2021 Cable Source (The Cable Source Ltd.CO) El Paso, TX 05/06/2021 Viewed 05/06/2021 Cablenet Solutions Hudson, FL 05/06/2021 Cabling and Wireless Solutions (Cabling and Waco, TX 05/06/2021 Wireless Solutions of TX INC) Cadan Assistive Technologies (Cadan Eagan, MN 05/06/2021 Corporation) CalAmp Corporation Richardson, TX 05/06/2021 California Creative Solutions Inc. (dba CCS Poway, CA 05/06/2021 Global California Media Solutions Inc Benicia, CA 05/06/2021 Cambay Consulting LLC Katy, TX 05/06/2021 Camcor, Inc. Burlington, NC 05/06/2021 Camino Information Services (Inoditech, LLC) Houston, TX 05/06/2021 CANAM Wireless LLC Irving, TX 05/06/2021 Cannon IV of Texas, Inc. Richardson, TX 05/06/2021 Canon Solutions America Inc IRVING, TX 05/06/2021 Viewed 05/06/2021 Capitol Electronics, Inc (Capitol Electronics Sales Plainfield, IN 05/06/2021 Inc) 05/14/2021 06/18/2021 210503 - Page 6 of 323 Capitol Energy Systems Sacramento, CA 05/06/2021 Capitol Systems, Inc. Dripping Springs, TX 05/06/2021 Capricorn Diversified Systems, INc. Farmington Hillsq, MI 05/06/2021 Carahsoft Technology Corporation Reston, VA 05/06/2021 Cardinal Tracking, Inc. Lewisville, TX 05/06/2021 Carlisle Life Products LLC Houston, TX 05/06/2021 Carolina Microwave Associates, Inc. Cowpens, SC 05/06/2021 Carousel Industries Memphis, TN 05/06/2021 Carousel Industries of North America Inc Exeter, RI 05/06/2021 Cartodyne LLC Spring, TX 05/06/2021 Cartridge Discounters San Diego, CA 05/06/2021 Cartridge Technologies dba: CTI Rockville, MD 05/06/2021 CAS Severn LAUREL, MD 05/06/2021 Castleberry Services, Inc. Huntington, TX 05/06/2021 Catalyst Data Solutions, Inc Eden Prairie, MN 05/06/2021 CatapultK12 Roseville, CA 05/06/2021 CBM Technology (Computers for Business Breaux Bridge, LA 05/06/2021 Management) CBTS Technology Solutions LLC Cincinnati, OH Viewed 05/10/2021 CC Distributors, Inc. Corpus Christi, TX Viewed 05/06/2021 CCS Presentation Systems (BUCKEYE Houston, TX 05/06/2021 TECHNOLOGY SOLUTIONS) CDE Tech Solutions (C.D.&E. Tech Solutions Carrollton, TX 05/06/2021 LLC) CDI Computer Dealers Inc Markham, ON 05/06/2021 CDO Advisors Missouri Cit, TX 05/06/2021 CDR Global Inc (Computer Dealers & Recyclers Oklahoma City, OK 05/06/2021 Global, Inc) CDW Government LLC Vernon Hills, IL 05/06/2021 Cell Tech Inc Newport News, VA 05/06/2021 Viewed 05/25/2021 Cellteks Boerne, TX 05/06/2021 Cellular Accessories for Less Redondo Beach, AL 05/06/2021 cellular data solutions Bryant, AR 05/06/2021 Centegix LLC (34ED) Athens, GA 05/06/2021 Centennial Arts Bryan, TX 05/06/2021 Centex Technologies (Remedy Technological Killeen, TX 05/06/2021 Submitted 06/18/2021 Services, L.P.) Central Florida Wiring Clermont, FL 05/06/2021 Central Technologies Inc (Central Knox) Knoxville, TN 05/06/2021 Centratel (Centratel Services International Inc.) Largo, FL 05/06/2021 Centre Technologies Inc Houston, TX 05/06/2021 centurylink austin, TX 05/06/2021 CENTURYLINK COMMUNICATIONS LLC dba A MONROE, LA 05/06/2021 Submitted 06/18/2021 LUMEN COMPANY CESCO INC Dallas, TX 05/06/2021 CGI Technologies and Solutions Inc Austin, TX 05/06/2021 Charter Textbooks, Walker Bookstore, Alliance Tempe, AZ 05/06/2021 Book Services (Mark My Words LLC) CHECK MY UNIVERSE, LIMITED LIABILITY Frisco, TX Viewed 05/10/2021 COMPANY Checkpoint Services Inc El Paso, TX 05/06/2021 Chenega Corporation Lorton, VA 05/06/2021 Child Champ Photogr-aphy (Jody Goldstein) Houston, TX 05/06/2021 Choicecomm, LLC Mount Airy, MD 05/06/2021 Chrome Pilot New York, NY 05/06/2021 Chromebookpartscom (PC Parts Plus, LLC) Vadnis Heights, MN 05/06/2021 Viewed 05/06/2021 ChromeHero LLC SAINT PAUL, MN 05/06/2021 Unsubmitted 06/09/2021 Ciber Global, LLC Troy, MI 05/06/2021 Cielo Networks SOUTHLAKE, TX 05/06/2021 Circle Industries Haringen, TX 05/06/2021 Cirdna Consulting Fort Worth, TX 05/06/2021 CirrusXChange Fort Worth, TX 05/06/2021 CITSmart Corporation Dallas, TX 05/06/2021 CJIS GROUP LLC Crawfordville, FL 05/06/2021 Viewed 05/06/2021 Clarium Managed Services (Sunshine Computers Miami, FL 05/06/2021 Submitted 06/10/2021 & Software Inc) ClassLink Inc Clifton, NJ 05/06/2021 06/18/2021 06/18/2021 06/10/2021 210503 - Page 7 of 323 Classtime (Pollock Technologies, Inc.) W Hollywood, CA 05/06/2021 Cleanint, LLC Hutto, TX 05/06/2021 Clear Technologies Inc. Addison, TX 05/06/2021 ClearOne (ClearOne, Inc.) Salt Lake City, UT 05/06/2021 ClearPointe Little Rock, AR 05/06/2021 Clever Guys Media LLC Waco, TX 05/06/2021 CLH International, Inc. Tempe, AZ 05/06/2021 ClientFirst Technology Consulting Corona, CA 05/06/2021 Clinical Automation Solutions Austin, TX 05/06/2021 Cloud Driven Solutions Fort Worth, TX Submitted 06/18/2021 Cloud Ingenuity Carrollton, TX Viewed 05/10/2021 Cloud Unity (Cloud Unity LLC) Addison, TX 05/06/2021 CLOUDSEAC LLC FRISCO, TX 05/06/2021 Viewed 05/06/2021 CLS Technology Inc. KATY, TX 05/06/2021 CMC Neptune (CMC Neptune LLC) Tyler, TX 05/06/2021 CMC Network Solutions Plano, TX 05/06/2021 Submitted 06/18/2021 CMIT Solutions of Austin Southwest (kokoro Austin, TX 05/06/2021 Viewed 05/06/2021 services Ilc) CMRS Solutions, LLC Grapevine, TX 05/06/2021 CMS Communication LLC Chesterfield, MO 05/06/2021 Submitted 05/06/2021 CMS Communications Houston, TX 05/06/2021 CNC Pro Audio Video Sulphur Springs, TX 05/06/2021 Coast To Coast Computer Products, Inc. Simi Valley, CA 05/06/2021 codeMantra U.S. L.L.C. Burlington, MA 05/06/2021 Viewed 05/20/2021 CodeREV Kids Santa Monica, CA 05/06/2021 COGENT Infotech Corporation Pittsburgh, PA 05/06/2021 Viewed 05/12/2021 Cognistx Pittsburgh, PA 05/06/2021 Cognitell (Ecodata Analytics, LLC) Seattle, WA 05/06/2021 Cognixia (Cognixia Inc) Basking Ridge, NJ 05/06/2021 Cognizant Technology Solutions College Station, TX 05/06/2021 Coherent Cyber, LLC San Antonio, TX 05/06/2021 Coitcom Satellite Services Inc (Salangsang) Redwood City, CA 05/06/2021 Colbi Technologies, Inc Tustin, CA Viewed 06/03/2021 COLEXAS DIGITAL INC CYPRESS, TX 05/06/2021 Collaborative Solutions Reston, VA 05/06/2021 Collegiate A/V Frisco, TX 05/06/2021 CollegiateZone Enterprises, L.P. Cypress, TX 05/06/2021 Collins Solutions LLC Dardanelle, AR 05/06/2021 Columbia Advisory Group, LLC Dallas, TX 05/06/2021 Comar Technologies, Inc. East Brunswick, NJ 05/06/2021 Combat Communications (Blue Sun Brewing) Whitehouse, TX 05/06/2021 Combs Consulting Group LP San Antonio, TX 05/06/2021 COMHOME Technology Solutions LLC FRISCO, TX 05/06/2021 (COMHOME Network Solutions) Commenco kansas city, MO 05/06/2021 COMMONWEALTH COMP/TX DIR SLG SAN ANTONIO, TX 05/06/2021 Communication Concepts (Communicon, Ltd) Fort Worth, TX 05/06/2021 Viewed 06/16/2021 Communication Technologies Inc Burton, MI 05/06/2021 Communications Etc. (Communications Etc., Inc.) San Angelo, TX 05/06/2021 Communications Technologies Inc Chesterfield, MO 05/06/2021 Complete Computing Solutions Texarkana, TX 05/06/2021 Unsubmitted 05/06/2021 Complete Computing, Inc Little Rock, AR 05/06/2021 Submitted 06/10/2021 Complete Integrated Solutions Tempe, AZ 05/06/2021 Complete Records Management Inc Brookshire, TX 05/06/2021 Complete Tablet Solutions Austin, TX 05/06/2021 CompNova (CompNova LLC) Richardson, TX 05/06/2021 CompQsoft,lnc. HOUSTON, TX 05/06/2021 Compsys, Inc. (Computer Systems and Services, North Little Rock, AR 05/06/2021 Inc.) CompuCycle Inc Houston, TX 05/06/2021 Compugen Education (Compugen Finance Inc) Richmond HIII, ON 05/06/2021 Computer Care, Inc. Boca Raton, FL 05/06/2021 Computer Information Systems Inc. Skokie, IL 05/06/2021 Computer Power Solutions of Illinois Ltd. Columbia, IL 05/06/2021 Computer Rescue (CRSA Computer Rescue) San Antonio, TX 05/06/2021 Computer Sales & Services Houma, LA 05/06/2021 Computer Solutions (Great South Texas Corp) San Antonio, TX 05/06/2021 Viewed 05/06/2021 06/18/2021 06/18/2021 05/06/2021 06/10/2021 210503 - Page 8 of 323 Computer Solutions Inc (DB Computer Solutions) Computer Store 1 (Enterprising Resource Inc) Computer Wholesale Products of America, Inc. (CWPA Inc) Comp -Utility Corporation Compu-Vision Consulting Inc Comrade Web Agency (CF Style Inc.) COMTEC INFORMATION SYSTEMS Comware (Comp-E-Ware Technology Associates, Inc.) CONCIERGEpad LLC Concise Networks, LLC CONDRA COMMUNICATIONS Co -nexus Communication Systems Conference Technologies, Inc. Connect Technologies Connect Technology Group (Connect Technology Group, LLC) Connected Cities Integrators, Inc. Connections Wizards, LLC Connectivity Source (Lipsey Communications LLC) Conquest Consulting LLC Constructech of America LLC ContactEngine Inc. ContentKeeper Technologies Continental Wireless Inc Continuant Control Products (CP Distributors LLP) Control Systems Solutions, Inc. Convergence Cabling, Inc Convergence Technologies Convo Technologies Coolhead Inc. Copy Products Imaging (CPI) CoreRecon (CoreRecon, LLC) CoreTech Leasing, Inc. Coretek Services (Coretek Inc.) Corporate Technology Solutions LLC Corus360 (Corus Group LLC) CounterTrade (CounterTrade Products, Inc.) Courtesy Wireless LLC Covenant Communications CPR Cell Phone Repair (FORBEL Enterprises, L.L.C. ) CPRI Group (Capital Protection Resource Inspection Group) CReed Global Enterprises (CReed Global Media & Production) Crick Software, Inc. Crimson Medical Solutions, LLC CrisisGo Inc. critical edge inc. Critical Start Cross Country Communications (Cross Country Communications, Corp.) CROSS SYSTEMS (TC CROSS LLC) Crosswind Communications LLC CrownTV CSI Programming & Consulting Inc CTGG,Inc (CTG,Inc) CTL (Computer Technology Link) CTS Group Cubiture.Com (Furniture Systems & Cubicles, LLC) CUEBLUE LLC Cumulus Global (Horizon Info Services, LLC) Waxahachie, TX Hot Springs, AR Spring, TX Austin, TX North Brunswick, NJ Chicago, IL Irving, TX Southlake, TX Miami, FL Chapel Hill, NC COLUMBUS,TX Houston, TX Maryland Heights, MO College Station, TX Carrollton. TX Tampa, FL Albuquerque, NM Houston, TX Cedar Park, TX Dallas, TX Mclean, VA Anaheim, CA Dallas, TX Fife, WA Houston, TX Houston, TX Pflugerville, TX Russellville, AR Cedar Park, TX Austin, TX Sulphur Springs, TX Corpus Christi, TX Newport Beach, CA Farmington Hills, MI Tempe, AZ Norcross, GA Arvada, CO TYLER, TX Houston, TX Charlotte, NC Rockwall. TX Houston, TX Westport, CT Sagamore Beach, MA Sunnyvale, CA Peachtree Corners, GA Plano, TX Sulphur Springs, TX WHITEHOUSE, TX Austin, TX Brooklyn, NY Austin, TX Sicklerville, NJ Beaverton, OR Chesterfield, MO Houston, TX HOUSTON,TX Westborough, MA 05/06/2021 05/06/2021 Viewed 05/06/2021 No Bid 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 Unsubmitted 05/10/2021 Viewed 05/06/2021 Unsubmitted 05/10/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 Viewed 05/06/2021 Submitted 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/07/2021 06/17/2021 06/17/2021 210503 - Page 9 of 323 Cuna Supply LLC Bellaire, TX 05/06/2021 Curtis H Stout Inc Little Rock, AR 05/06/2021 Curvature LLC (NHR Newco Holdings LLC) Santa Barbara, CA 05/06/2021 Custom Electronics Inc. Springdale, AR 05/06/2021 Custom Network Solutions (Custom Network Conway, AR 05/06/2021 Solutions, Inc) Custom Websites to Go carrollton, TX 05/06/2021 CX2 Inc Houston, TX 05/06/2021 CXtec (CABLExpress Corporation) Syracuse, NY 05/06/2021 Viewed 05/06/2021 Cyber Defense Labs (Cyber Defense Labs, LLC.) Dallas, TX 05/06/2021 Cyber One Solutions, LLC. Houston, TX 05/06/2021 Cyber Rhino Solutions LLC Kyle, TX 05/06/2021 Viewed 05/15/2021 Cyber Watch Systems LLC Plano, TX 05/06/2021 CyberDefenses (CyberDefenses, Inc.) Round Rock, TX 05/06/2021 Cyberlinks Santa Clara, CA 05/06/2021 CyberZeon Technology Group LLC Boca Raton, FL 05/06/2021 Cyclotron, Inc San Francisco, CA 05/06/2021 Cynergy Technology (Computerland Network Tyler, TX 05/06/2021 Submitted 06/16/2021 Technologies) Cypher Learning San Francisco, CA 05/06/2021 Cytek Media Systems, Inc. (Alan Apel) Topeka, KS 05/06/2021 D.I.S.C. (Dynamic Information Solutions Little Rock, AR 05/06/2021 Company, Inc.) DADE TECHNOLOGY SOLUTIONS LLC (DADE MIAMI, FL 05/06/2021 TECHNOLOGY SOLUTIONS) Dailey Solutions FLOWER MOUND, TX 05/06/2021 DAISY I.T. SUPPLIES, SALES & SERVICE Rancho Cucamonga, CA 05/06/2021 (DAISY WHEEL RIBBON CO. INC) DakTech Fargo, ND 05/06/2021 Viewed 06/17/2021 DallasRay.com, Inc. Bayview, TX 05/06/2021 Daly Computers, Inc. Clarksburg, MD 05/06/2021 DandR Corp indianapolis, IN 05/06/2021 Dashlane (Dashlane USA Inc.) New York, NY 05/06/2021 DasNet Corporation Holbrook, NY 05/06/2021 Data Agility Group, Inc. Irving, TX 05/06/2021 Viewed 05/10/2021 Data Connect (Data Connect Enterprise, Inc) Olney, MD 05/06/2021 Data Meaning Services Group Inc Boca Raton, FL 05/06/2021 Data Network System Memphis, TN 05/06/2021 Data Projections Inc. Houston, TX 05/06/2021 Data Shark Technologies Covington, LA 05/06/2021 Data443 Risk Mitigation Inc Morrisville, NC 05/06/2021 DataDefense Partners San Antonio, TX 05/06/2021 Viewed 05/06/2021 DataDesign Solutions Monterey, CA 05/06/2021 Datamatics Global Services, Inc Livonia, MI 05/06/2021 Datamax Inc. Texarkana, TX 05/06/2021 DataScout, LLC Fayetteville, AR 05/06/2021 DataSpan Holdings Inc. Farmers Branch, TX 05/06/2021 DataVox (DataVox, Inc) Houston, TX 05/06/2021 Datrium, Inc Sunnyvale, CA 05/06/2021 David D. Rowley & Associates Spanish Fork, UT 05/06/2021 Daze Printer Products DBA Ink Direct USA, LLC MEMPHIS, TN 05/06/2021 DBISP, LLC (DBISP LLC) Indianapolis, IN 05/06/2021 DCS Telecom Magnolia, AR 05/06/2021 Viewed 06/04/2021 DDL Business Systems, LLC Winchester, VA 05/06/2021 DeBoard Electronics Conway, AR 05/06/2021 Decision Support Group, LLC Rockville, MD 05/06/2021 DecisionEd Group, Inc Irving, TX 05/06/2021 Decoulant Inc Atlanta, GA 05/06/2021 Deeloh Technologies, LLC St. Paul, MN 05/06/2021 Defenz Special Systems LLC Brownsville, TX 05/06/2021 Defined Learning Northbrook, IL 05/06/2021 Def-Logix, Inc. San Antonio, TX 05/06/2021 DeHart Air Conditioning and Electronics Inc. Chickasha, OK 05/06/2021 Delcom Group Lewisville, TX 05/06/2021 DELEDAO Technologies Corp San Jose, CA 05/06/2021 Dell Marketing, LP Round Rock, TX 05/06/2021 Deloitte Consulting LLP Austin, TX 05/06/2021 06/16/2021 210503 - Page 10 of 323 Delta Computer Experts Pine Bluff, AR 05/06/2021 Delta Office Products (Goosa Distributing Inc) Dallas, TX 05/06/2021 DeltaWare Inc San Antonio, TX 05/06/2021 Dependable Staffing (Dependable Business SAN ANTONIO, TX 05/06/2021 Solutions) DETEL Computer Solutions, LLC Mansura, LA 05/06/2021 Devicewear Rocklin, CA 05/06/2021 Dexon Computer Bloomington, MN 05/06/2021 DFW Communications Inc Arlington, TX 05/06/2021 DGR Systems CLEARWATER, FL 05/06/2021 DGR United Houston, TX 05/06/2021 DGX Security Jersey City, NJ 05/06/2021 Diamond Business Services, Inc Amarillo, TX 05/06/2021 Dice Communications, INC omaha, NE 05/06/2021 Digi Security Systems (Digi Security Systems, Tulsa, OK 05/06/2021 LLC) Digital Ally, Inc. Lenexa, KS 05/06/2021 Digital Boundary Group Inc Dallas, TX 05/06/2021 Digital Connections, Inc. (DCi) Gallatin, TN 05/06/2021 Digital Defense, Inc. San Antonio, TX 05/06/2021 Digital Display Solutions, Inc San Antonio, TX 05/06/2021 Digital Highway Incorporated Battle Creek, MI 05/06/2021 Digital Realty (Digital Realty Trust, Inc.) Dallas, TX 05/06/2021 DIGITAL RESOURCES, INC. Southlake, TX 05/06/2021 Digital Voice Data, Inc. Stafford, TX 05/06/2021 Digital World Audio Visual (DWP-AV, LLC) Bella Vista, AR 05/06/2021 DigitalDesk, Inc. San Antonio, TX 05/06/2021 DigitalGenetix San Antonio, TX 05/06/2021 Diligent Corporation Washington, DC 05/06/2021 Direct Technology (DirectApps, Inc.) Roseville, CA 05/06/2021 Direct Technology Group Inc Fort Lauderdale, FL 05/06/2021 Discount Imaging Cartridge on Wheels Tech Monroe, LA 05/06/2021 Assurance (Discount Imaging Franchise Corp.) Discount PC (Evergreen Electronics) Austin, TX 05/06/2021 Discover Video LLC Wallingford, CT 05/06/2021 Discovery Information Technologies, Inc. Nederland, TX 05/06/2021 DISYS Solutions, Inc. Ashburn, VA 05/06/2021 Diverse Mobile Technologies LLC El Paso, TX 05/06/2021 DLT Solutions, LLC Herndon, VA 05/06/2021 DLZP GROUP LLC (DLZP GROUP, LLC) Richmond, TX 05/06/2021 DMI Technologies Inc Ft Worth, TX 05/06/2021 DNS Texas Benbrook, TX 05/06/2021 Docu Scan Guys Denton, TX 05/06/2021 Document Logistix Liberty Hill, TX 05/06/2021 Document Technologies (Lutgen and Associates) Albuquerque, NM 05/06/2021 DocuNav Solutions (VP Imaging Inc.) Frisco, TX 05/06/2021 Domain Technology Solutions Fort Worth, TX 05/06/2021 Doral Digital Reprographics Corp Doral, FL 05/06/2021 Dowley Security Systems Houston, TX 05/06/2021 DPMOS Tucson, AZ 05/06/2021 DPSI, LLC. (Digital Print Solutions International, Madison, AL 05/06/2021 LLC.) DRC Systems USA, LLC. NEW YORK, NJ 05/06/2021 Dream Ranch Office Supplies (Dream Ranch Krum, TX 05/06/2021 LLC) DREAMBOX LEARNING, INC. BELLEVUE, WA 05/06/2021 Driven Technologies of MSA Norcross, GA 05/06/2021 Driver Technology Consulting, LLC Jackson, MS 05/06/2021 Dropbox, Inc (Dropbox Incorporated) San Fransisco, CA 05/06/2021 DSC (Design Security Controls LLC) Houston, TX 05/06/2021 DTEL Communications inc Dallas, TX 05/06/2021 DukeSys Spring, TX 05/06/2021 DVO-USA INC. Paramus, NJ 05/06/2021 DYMEC Blue Springs, MO 05/06/2021 Dynamic Computing Services (DCS) Corp Austin, TX 05/06/2021 Dynamism Inc. Chicago, IL 05/06/2021 DynEd International, Inc. SAN JOSE, CA 05/06/2021 Viewed 05/06/2021 Submitted 06/18/2021 06/18/2021 Viewed 05/06/2021 Unsubmitted 05/12/2021 Submitted 06/18/2021 06/18/2021 210503 - Page 11 of 323 E D I Communications San Angelo, TX 05/06/2021 E Logic Inc Washington, DC 05/06/2021 Submitted 06/18/2021 E Zee Electronics Los Angeles, CA 05/06/2021 E1 Energy Saving Technology (Eagle First, Inc.) Montgomery, TX 05/06/2021 E2 Optics, LLC Englewood, CO 05/06/2021 East Coast Awakening LLC (ECA East Coast Little Rock, TX 05/06/2021 Awakening, LLC) East Point Consulting PC Tucson, AZ 05/06/2021 East Texas Copy Systems (East Texas Copy Tyler, TX 05/06/2021 Systems, Inc.) ECA by Dekko (Premier Manufacturing Group) Shelton, CT 05/06/2021 Echelon Services, LLC. Franklin, NJ Viewed 05/24/2021 Echo Environmental, LLC Carrollton, TX 05/06/2021 ECM Today! - a CASOIIc company San Antonio, Texas 78217, TX 05/06/2021 Viewed 05/10/2021 EcoSmart (Dwight Eaton) Pearland, TX 05/06/2021 ECXSystems LLC Tyler, TX 05/06/2021 Submitted 06/16/2021 Edafio Technologies (Edafio Technologies, LLC) North Little Rock, AR 05/06/2021 Edbrix Inc (Edbrix Incorporated) Irving, TX 05/06/2021 EDCO Education Consultants Inc KENNESAW, GA 05/06/2021 Edgenuity Inc. Scottsdale, AZ 05/06/2021 ED1360 USA, Inc Dallas, TX 05/06/2021 EDL US, LLC (EDYNAMIC LEARNING) SOUTHLAKE, TX Viewed 05/25/2021 Edmentum Holdings, Inc. (Edmentum, Inc.) Bloomington, TX 05/06/2021 Edpuzzle, inc. San Francisco, CA 05/06/2021 EDRS, Inc Carrollton, TX Viewed 06/15/2021 EdTech RX Tustin, CA 05/06/2021 EDU Specialist Lake Dallas, TX 05/06/2021 Educate-me.net (Garden State Micro, Inc.) Fairfield, NJ 05/06/2021 Education Networks of America Nashville, TN 05/06/2021 Education Partners Solution Inc Sugar Land, TX 05/06/2021 Education Safety Solutions (Direct Safety Pittsburgh, PA Viewed 06/09/2021 Solutions) Education Technologies, Inc. Albuquerque, NM 05/06/2021 Educational Networks Coral Gables, FL 05/06/2021 Educational Yard (Educational Yard, LLC) Cedar Park, TX 05/06/2021 Eduloka Ltd. (dba inLumon) Reno, NV 05/06/2021 Eduphoria Plano, TX 05/06/2021 Eduporium Newton, MA 05/06/2021 EduProject ELL LLC Plano, TX 05/06/2021 Edusmart (Learn -Ed LLC dba Edusmart) Austin, TX 05/06/2021 Edutek Solutions, LLC Spartanburg, SC 05/06/2021 Efficient Facilities International Grapevine, TX 05/06/2021 Viewed 05/06/2021 EFFORT Staffing Houston, TX 05/06/2021 EGM Tech (EGM, Inc.) Waco, TX 05/06/2021 Elan Moyal Oakland, CA 05/06/2021 ELB Global Dallas, TX 05/06/2021 Election Systems & Software Omaha, NE 05/06/2021 Electronic Systems Technologies, Inc mountain home, AR 05/06/2021 Electro-Optical Technologies, Inc. Vienna, VA 05/06/2021 Element Learning Management Solutions (Skinny Round Rock, TX 05/06/2021 Cat Software) Elevate Strategies LLC Houston, TX 05/06/2021 Elevated Experts Bohemia, NY 05/06/2021 ELITE Cloud IT Consultant Houston, TX 05/06/2021 Elite Core Audio (Elite Core Enterprises LLC) Conway, AR 05/06/2021 Elite Solutions Inc San Angelo, TX 05/06/2021 Elite Utility Services Inc Cypress, TX 05/06/2021 ElstonAire Inc. desoto, TX 05/06/2021 elumicor inc. San Antonio, TX 05/06/2021 EMC Corporation ROSEVILLE, CA 05/06/2021 Emerald Coast Vision Aids, Inc. Pensacola, FL 05/06/2021 Empyra.com, Inc. Boardman, OH 05/06/2021 EMS LINQ INC Roseville, CA 05/06/2021 EMS LINQ Inc (SRC Solutions Inc EMS LINQ Inc) Wilmington, NC 05/06/2021 Emtec Inc Jacksonvile, FL 05/06/2021 En Pointe Technologies Sales LLC Gardena, CA 05/06/2021 Encore Technology Group Easley, SC 05/06/2021 06/18/2021 06/16/2021 210503 - Page 12 of 323 Encyclopaedia Britannica, Inc. Chicago, IL 05/06/2021 Endex of Oklahoma, Inc (McCown) Oklahoma City, OK 05/06/2021 EnergyWatch LLC New York, NY 05/06/2021 Ener-Tel Services I, LLC San Angelo, TX 05/06/2021 Engage Communication Inc. Aptos, CA 05/06/2021 engage2learn (Engage! Learning, Inc.) Portland, TX 05/06/2021 Engaged Learning Solutions, Inc. Fort Lauderdale, FL 05/06/2021 Engaged Systems Canton, GA 05/06/2021 Engineered Cooling Services Pensacola, FL 05/06/2021 Enmar Consultants LLC Little Rock, AR 05/06/2021 En -Net Services Frederick, MD 05/06/2021 Enseo, Inc Richardson, TX 05/06/2021 Entec Solutions LLC Lubbock, TX 05/06/2021 Enterprise Computing Services, LLC (Eddins) Shreveport, LA 05/06/2021 Enterprise Security Solutions of Texas (Enterprise Justin, TX 05/06/2021 Security Solutions of Texas, Inc.) Enterprise Systems Corporation Houston, TX 05/06/2021 Enterprise Technology Solutions, Inc Fremont, CA 05/06/2021 Entourage Yearbooks (Entourage Imaging) Princeton Junction, NJ 05/06/2021 Entre Solutions (Patcomp Inc.,) Savannah, GA 05/06/2021 Entronix, LLC Frisco, TX 05/06/2021 Envoy Managed Services, LLC. Fort Worth, TX 05/06/2021 EOS Technologies (Eastern Office Supply of Schenectady, NY 05/06/2021 Upstate NY, Inc.) EP TECHWORKS, LLC (Brahs) EL PASO, TX 05/06/2021 Epoch Sales (Wholesale Technology Inc) Fountain Valley, CA 05/06/2021 ePro, LLC Houston, TX 05/06/2021 E-Rate Central (Tel/Logic Inc.) Westbury, NY 05/06/2021 Erecycler LLC Dallas, TX 05/06/2021 eReplacements, LLC (RMA) Grapevine, TX 05/06/2021 ESA Solutions LLC Pasadena, TX 05/06/2021 Eschenbach Optik of America, Inc. Danbury, CT 05/06/2021 eScholar White Plains, NY 05/06/2021 eSolutionsGroup Waterloo, ON 05/06/2021 Esolvit, Inc. Austin, TX 05/06/2021 Esphere Network LLC AUSTIN, TX 05/06/2021 Essential Business Solutions (Essential Business SULPHUR SPRINGS, TX 05/06/2021 Solutions Limited Liability Company) Essential Cyber Solutions Fort Worth, TX 05/06/2021 EST Group, LLC Arlington, TX 05/06/2021 eTech Parts Plus Southlake, TX 05/06/2021 Eternal Media Solutions LLC Katy, TX 05/06/2021 Etex Communications LLC Gilmer, TX 05/06/2021 Etica, Inc. dba VM Racks San Marcos, CA 05/06/2021 EVACOMM CORPORATION San Marcos, CA 05/06/2021 Everon Clean FLOWER MOUND, TX 05/06/2021 Eversan, Inc. Whitesboro, NY 05/06/2021 Everyday PC Florence, KY 05/06/2021 Evolvers Group Burnet, TX 05/06/2021 ExCyte Solutions (Excyte Solutions, LLC) Austin, TX 05/06/2021 Explain Everything Sales Inc New York, NY 05/06/2021 Extraco Technology Waco, TX 05/06/2021 Extreme Networks San Jose, CA e-Zest Solutions Inc Detroit, MI 05/06/2021 EZ-Robot (National Robots Inc) Calgary, AB 05/06/2021 F.A. Technologies San Antonio, TX 05/06/2021 F.A.S.T. Solutions Benton, AR 05/06/2021 Facility Insite (IRS Planner LLC) Austin, TX 05/06/2021 Facility Solutions Group Inc Dallas, TX 05/06/2021 FacilityConneX (FacilityConneX, LLC) Plymouth, MA 05/06/2021 Falcon Project Consultants Houston, TX 05/06/2021 Featherston Media Waxahachie, TX 05/06/2021 Federal Merchants Corp Indianapolis, IN 05/06/2021 Felix Media Solutions Inc Austin, TX 05/06/2021 Fermat Software LLC Round Rock, TX 05/06/2021 FetchKids (Expanded Apps, Inc.) Tujunga, CA 05/06/2021 FiberLight LLC Alpharetta, GA 05/06/2021 Submitted Viewed 06/18/2021 06/14/2021 Viewed 05/20/2021 Viewed 05/10/2021 06/18/2021 210503 - Page 13 of 323 Fiberon Technonolgies Westborough, MA 05/06/2021 Fieldware Chicago, IL 05/06/2021 Final Graphic Pantego, TX 05/06/2021 Finalsite (Active Internet Technologies) Gastonbury, CT 05/06/2021 FireFly Computers (FireFly Computers LLC) Saint Paul, MN 05/06/2021 Firefly Digital, Inc. Lafayette, LA 05/06/2021 Firetrol Protection Systems, Inc Houston, TX 05/06/2021 Viewed 05/07/2021 FireTron Inc Stafford, TX 05/06/2021 Submitted 06/17/2021 Firm Networks San Antonio, TX 05/06/2021 First Nations Communications Cypress, TX 05/06/2021 First Service Technology (ME Interests) San Antoino, TX 05/06/2021 Fisk Electric Company Houston, TX 05/06/2021 Fixt Inc (Asurvest Inc) Baltimore, MD 05/06/2021 FIZUAS (Fix In A Zip, LLC) Lubbock, TX 05/06/2021 Flair Data Systems (Porter Burgess Company) Plano, AL 05/06/2021 Flashfit, LLC San Marcos, TX 05/06/2021 Fleming Electric Bryant, AR 05/06/2021 Fleming Network & Security Services, Inc. Bryant, AR 05/06/2021 Submitted 06/16/2021 Floortex USA LLC Murfreesboro, TN 05/06/2021 Floral Park Consulting LLC Floral Park, NY 05/06/2021 Flores and Associates, LLC Round Rock, TX 05/06/2021 Fluxlight Inc Irving, TX 05/06/2021 Viewed 05/06/2021 Foodworks Technologies Fishers, IN 05/06/2021 Forbrich & Associates, LLC San Antonio, TX 05/06/2021 Ford Audio -Video Systems LLC Oklahoma City, OK 05/06/2021 Foremost Telecommunications Dallas, TX 05/06/2021 Formative Loop Austin, TX 05/06/2021 Formetco, Inc. Duluth, GA 05/06/2021 FortNET Security Inc. (FSi) Gilroy, CA 05/06/2021 Fortress Business Systems Post Falls, ID 05/06/2021 Fortune Energy Partners Houston, TX 05/06/2021 Viewed 05/06/2021 FOS of CannonDesign Houston, TX 05/06/2021 Viewed 05/06/2021 Foundation for Trusted Identity San Antonio, TX 05/06/2021 Freeman Systems LLC Dallas, TX 05/06/2021 FreshGrade Education Inc Kelowna, BC 05/06/2021 Frontera Consulting LLC McAllen, TX 05/06/2021 Frontier AC Mission, TX No Bid 05/06/2021 Frontier Communications Irving, TX 05/06/2021 Frontier Computer Solutions (Frontier Computer Cave City, AR 05/06/2021 Solutions Inc.) FTI Belman Plano, TX 05/06/2021 Full Circle Technologies Dallas, TX 05/06/2021 Viewed 05/10/2021 Function 4 Sugar Land, TX 05/06/2021 Future Com, LTD Grapevine, TX 05/06/2021 Future Tech AV Integrations Lubbock, TX 05/06/2021 FYJ Services LLC SAN ANTONIO, TX 05/06/2021 Gabbart Communcations (Gabbart Enterprise Durant, OK 05/06/2021 L.L.C.) Gaggle Bloomington, IL 05/06/2021 Gallo Medical Company Tampa, FL 05/06/2021 GameSalad Inc Austin, TX 05/06/2021 Garnet Dynamics Inc Dallas, TX 05/06/2021 Gary Belk Equipment Inc. RICHARDSON, TX 05/06/2021 Gateway Sight & Sound, LLC (Gateway Jonesboro, AR 05/06/2021 Engineering, Inc) GB-SYS, Inc. San Antonio, TX 05/06/2021 GC Training LLC Tolland, CT 05/06/2021 GC&E SYSTEMS GROUP, LLC TAMPA, FL 05/06/2021 GE Audio visual Miami, FL 05/06/2021 Viewed 05/06/2021 Gear One Enterprise San Clemente, CA 05/06/2021 Gearbox Labs Hingham, WI 05/06/2021 Geeks of Technology LLC Hollywood, FL 05/06/2021 Gemalto Cogent Inc Pasadena, CA 05/06/2021 General Datatech, L.P. Dallas, TX 05/06/2021 Viewed 05/28/2021 Generations Technologies Inc. POMPTON PLAINS, NJ 05/06/2021 Genesis Dallas, TX 05/06/2021 Genesis Business Communication Solutions Houston, TX 05/06/2021 (Genesis Telecom) 06/17/2021 06/16/2021 05/06/2021 210503 - Page 14 of 323 Genesis Datacom Little Rock, AR Submitted 06/03/2021 06/03/2021 Genius Road (Genius Road, LLC) Dallas, TX 05/06/2021 GeoBasket LLC Tampa, FL 05/06/2021 GI Cyber, LLC (GICyber, LLC) Port Lavaca, TX 05/06/2021 GLF Technologies (GLF Group Inc.) Dallas, TX 05/06/2021 Global Asset Carrollton, TX 05/06/2021 Submitted 06/18/2021 06/18/2021 Global Data Technologies (Global Data San Angelo, TX 05/06/2021 Technologies, LLC) Global Direct Parts (Direct Supply LLC) San Antonio, TX 05/06/2021 Global GovEd (PCMG, Inc. dba Global GovEd) Dayton, OH 05/06/2021 Global IT Enterprise, LLC Okemos, MI 05/06/2021 GLOBAL PARCEL SERVICE, LLC. PHOENIX, AZ 05/06/2021 Global Technology Service Providers Forrest City, AR 05/06/2021 GLOBALXNET TECHNOLOGIES,LLC MIAMI, FL 05/06/2021 Gophermods Saint Anthony, MN 05/06/2021 goTenna, Inc. Brooklyn, NY 05/06/2021 Gov 6 Corp Indianapolis, IN 05/06/2021 GovConnection Inc Merrimack, NH 05/06/2021 Government Contract Consultants LLC San Diego, CA 05/06/2021 Govgroup carlsbad, CA 05/06/2021 GraceWorkz, LLC Madison, WI 05/06/2021 Viewed 05/19/2021 Grammaropolis (Grammaropolis LLC) Houston, TX 05/06/2021 Grand Finale Productions, LLC Fort Smith, AR 05/06/2021 Grande Communications Networks LLC San Marcos, TX 05/06/2021 Granilux Solutions (Granilux Holdings Inc.) Gaithersburg, MD 05/06/2021 Granite Telecommunications LLC Quincy, MA 05/06/2021 Graphixly LLC DANVILLE, CA 05/06/2021 Gravity Systems, Inc. Austin, TX 05/06/2021 Green Technology Network Solutions, Inc. Memphis, TN 05/06/2021 Green Wire Inc. (Green wire Inc.) San Antonio, TX 05/06/2021 GreenPages, Inc. Kittery, ME 05/06/2021 Griffin Technology Services Tyler, TX 05/06/2021 Groves Industrial Supply Houston, TX 05/06/2021 GruupMeet, Inc. Dallas, TX 05/06/2021 GSS, GLOBAL SUPPLY & SERVICE INC. EL PASO, TX 05/06/2021 Gtechna USA Corporation Plattsburgh, NY 05/06/2021 GTS Technology Solutions Inc Austin, TX Unsubmitted 05/13/2021 Guardian Security Solutions LC Lubbock, TX 05/06/2021 Guidehouse Inc. Falls Church, VA 05/06/2021 HADDOCK EDUCATION TECHNOLOGIES WICHITA, KS 05/06/2021 Haley Turner Texarkana, TX 05/06/2021 Hall Pass (CompuData Solutions, LLC) Dallas, TX 05/06/2021 Hall Research Tustin, CA 05/06/2021 Hapara Chicago, IL 05/06/2021 Hardin Sound Light & Video (Kevin Hardin) La Porte, TX 05/06/2021 Harmony Technology Services Inc Kerens, TX 05/06/2021 Harvest Technology Group Alpharetta, GA 05/06/2021 Hatch Inc Winston-Salem, NC 05/06/2021 Hawkins Group LLC San Angelo, TX 05/06/2021 Hayes AVL ATLANTA, TX 05/06/2021 HCL America Inc Sunnyvale, CA 05/06/2021 HCONE International IMPEX LLC houston, PA 05/06/2021 HCRX Solutions, LLC San Antonio, TX 05/06/2021 Helifox Technologies LLC San Antonio, TX 05/06/2021 Viewed 05/06/2021 Helios Ed (MANN INFOCOM INC) San Mateo, CA Unsubmitted 05/28/2021 Hermez Communications Inc. (HERMEZ FAIRLAWN, NJ 05/06/2021 Viewed 05/07/2021 COMUNICATIONS INC.) Herries Consulting Frisco, TX 05/06/2021 Hi -Fidelity Lubbock, TX 05/06/2021 High Biometrics (Delivering Systems LLC) Hicksville, NY 05/06/2021 High Country Workplace Technologies (Hi Arvada, CO 05/06/2021 Country Wire & Telephone) Hilliard Office Solutions, Ltd. Midland, TX 05/06/2021 Hiperware Labs Inc Vancouver, WA 05/06/2021 Hire For Website San Antonio, TX 05/06/2021 HiTech Assets, Inc. Oklahoma City, OK 05/06/2021 Hi -Tech Bangla Information Systems, Inc. Irving, TX 05/06/2021 210503 - Page 15 of 323 HiTouch Business Services, LLC LaVergne, TN 05/06/2021 HivelO Inc. Hoboken, NJ HJD Capital Electric, Inc. San Antonio, TX 05/06/2021 Hoffer Technologies El Paso, TX 05/06/2021 Homeland Safety Systems Inc Shreveport, LA 05/06/2021 Honeywell Richardson, TX 05/06/2021 Hoonuit I, LLC Little Falls, MN 05/06/2021 Hoover Office Supplies dba OfficeZilla- San SAN ANTONIO, TX 05/06/2021 Antonio Hopson Project Services Houston, TX 05/06/2021 Horizon Enterprises San Pedro, CA 05/06/2021 HOTB Software Solutions, LLC Irvine, CA 05/06/2021 HOUSTON COMMUNICATIONS INC (5205 SUGAR LAND, TX 05/06/2021 LIMITED PARTNERSHIP) Howard Technology Solutions (Howard Industries Laurel, MS 05/06/2021 Inc) HP Inc. Palo Alto, CA 05/06/2021 HPI international Brooklyn, NY 05/06/2021 Huawei Enterprise USA Inc. CUPERTINO, CA 05/06/2021 HumanWare USA Inc Champlain, NY 05/06/2021 Hungerford Technologies Grand Rapids, MI 05/06/2021 Huntleigh Technology (Huntleigh Technology El Paso, TX 05/06/2021 Group, Inc.) Hutton Communications, Inc. Carrollton, TX 05/06/2021 Hyland Software, Inc. Westlake, OH 05/06/2021 Hyperion, Inc. Reston, VA 05/06/2021 Hypertec Direct (Hypertec USA Inc) Tempe, AZ 05/06/2021 i2i Technologies (1-2-1 Technologies, LC) Plano, TX 05/06/2021 ianasher opensolutions (ianasher IIc) Montgomery, TX 05/06/2021 iBenzer Inc New York, NY 05/06/2021 iBridge Group, Inc. Austin, TX 05/06/2021 Ibswireless Carrollton, TX 05/06/2021 ICON Voice Networks Coppell, TX 05/06/2021 ICP Systems, LLC Atlanta, GA 05/06/2021 IDeACOM QLVS (QLVS, Inc dba IDeACOM) Amarillo, TX 05/06/2021 Ident-A-Kid Services of America St. Petersburg, FL 05/06/2021 identiMetrics, Inc. Jenkintown, PA 05/06/2021 IDG Services, Inc Richardson, TX 05/06/2021 IDSolutions (Interactive Digital Solutions Inc.) Noblesville, IN 05/06/2021 ieSmart Systems Spring, TX 05/06/2021 IGIW Sales & Edu Friendswood, TX 05/06/2021 Ignite Education Dallas, TX 05/06/2021 I-K ELECTRIC COMPANY (JSK COMPANY, LITTLE ROCK, AR 05/06/2021 INC.) IK Network Solutions little rock, AR 05/06/2021 Illuminate Education (10 Education) Atlanta, GA 05/06/2021 ImageWorks Commercial Interiors (ImageWorks Little Rock, AR 05/06/2021 C317, LLC) Imagine Learning Provo, UT 05/06/2021 Imagine SignWorks (DW Business Advisors) Longview, TX 05/06/2021 Immedia Integrated Technologies (Immedia LLC) Scottsdale, AZ 05/06/2021 IMSofTexas (IMSofTexas LLC) San Antonio, TX 05/06/2021 Inception Marketing LLC dba Inception Lighting Denton, TX 05/06/2021 INDIGO BEAM LLC Houston, TX 05/06/2021 Individual Louisville, CO 05/06/2021 Indra Solutions LLC Fremont, CA 05/06/2021 Industrial Communications (SAT Radio San Antonio, TX 05/06/2021 Communications, Ltd) Industrial Education Solutions LLC Austin, TX 05/06/2021 Industrial Video & Control Newton, MA 05/06/2021 InfinlT Solutions, LLC Birmingham, AL 05/06/2021 Infinite Enterprises, LLC Dallas, TX 05/06/2021 Infinite Group, Inc. Pittsford, NY 05/06/2021 Infinity Communications & Consulting Inc. Bakersfield, CA 05/06/2021 Infinity Connections, Inc. Beaumont, TX 05/06/2021 Infobase Holdings, Inc. (Facts On File) New York, NY 05/06/2021 Infodat International Inc HOUSTON, TX 05/06/2021 Viewed 06/07/2021 Viewed 05/06/2021 Submitted No Bid II.1fi7N�lY�ll 05/06/2021 [1II-MW ORAI 05/06/2021 210503 - Page 16 of 323 Information Builders Plano, TX 05/06/2021 Information First, Inc. Manassas, VA 05/06/2021 Information Resource Group, Inc. Jefferson City, MO 05/06/2021 Informed K12 (Emics, Inc.) San Francisco, CA 05/06/2021 Viewed 05/06/2021 InfoSight Inc Miami Lakes, FL 05/06/2021 Infuze Data Systems Dallas, TX 05/06/2021 Ingenuity Consulting & Contracting, LLC San Antonio, TX 05/06/2021 Ingram Micro Irvine, CA 05/06/2021 Ink Labs Buffalo LLC West Seneca, NY 05/06/2021 Inmar Government Services LLC Winston-Salem, NC 05/06/2021 InNet (Innovation Network Technologies Frisco, TX 05/06/2021 Corporation) Innive Inc Tampa, FL 05/06/2021 Innova Solutions Duluth, GA 05/06/2021 INNOVATE AUDIO VISUAL, INC. WELLINGTON, FL 05/06/2021 Viewed 05/06/2021 Innovative Communication Systems San Antonio, TX 05/06/2021 Innovative Industrial Solutions Inc RUSSELLVILLE, AR 05/06/2021 Innovative Key LLC Fort Worth, TX 05/06/2021 Innovative Multimedia Group San Antonio, TX 05/06/2021 Innovative Technology Solutions 3 LLC Boca Raton, FL 05/06/2021 InPath Devices Omaha, NE 05/06/2021 Insight Global san antonio, TX 05/06/2021 Insight Public Sector Tempe, AZ 05/06/2021 Inspiren Tech Solutions Herndon, VA 05/06/2021 Insure Apple Oviedo, FL 05/06/2021 InSync Education (Parents k-12 LLC) Clarksville, MD 05/06/2021 Intech Southwest San Antonio, TX 05/06/2021 Integral AV Solutions San Antonio, TX 05/06/2021 Integrated Communications Solutions Inc. Birmingham, AL 05/06/2021 Viewed 05/06/2021 Integration Partners Corporation Lexignton, MA 05/06/2021 Integrity Communications Corpus Christi, TX 05/06/2021 Submitted 06/15/2021 06/15/2021 Integrity Communications Solutions LLC Corpus Christi, TX 05/06/2021 Integrity Network Solutions (ANET Partners LLC) Katy, TX 05/06/2021 Viewed 05/25/2021 Integrity Resources inc. Weatherford, TX 05/06/2021 InteliSystems Group Yantis, TX 05/06/2021 Intelligent AV (Intelligent Control and Clio, MI 05/06/2021 Communications, LLC) Intelligent Cabling Solutions, LLC Houston, TX 05/06/2021 Intelligent Technology Solutions Houston, TX 05/06/2021 Intellivex (Smart Building Solutions) salt lake city, UT 05/06/2021 Interactive Media Publishing (Linda Phoenix, OR 05/06/2021 Nichols -Plowman) Interactive Solutions Inc. Memphis, TN 05/06/2021 Interlink Group Professional Services, Inc Miami, FL 05/06/2021 Intermediamet LLC Sunnyvale, CA 05/06/2021 Viewed 05/13/2021 International Commerce & Marketing Corp MILWAUKEE, WI 05/06/2021 (International Commerce & Marketing) Internext Corporation Little Rock, AR 05/06/2021 Intervene Stafford, TX 05/06/2021 Interworld Highway, LLC Touchboards (Interworld Long Branch, NJ 05/06/2021 Highway, LLC) InTouch Connections Chicago, IL 05/06/2021 InTouch Receipting (Integrated Register Systems, Puyallup, WA 05/06/2021 Inc.) Intrado Interactive Services Corporation Scotts Valley, CA 05/06/2021 Intras LLC Plano, TX 05/06/2021 intratek computers inc. Irvine, CA 05/06/2021 Intrepid Technologies, Inc. Little Rock, AR 05/06/2021 Intuitive Technology Group, LLC Bloomington, MN 05/06/2021 Inventive Works LLC AUSTIN, TX 05/06/2021 Invoke, LLC Houston, TX 05/06/2021 Involta Boise, ID 05/06/2021 iOLAP, Inc. Frisco, TX 05/06/2021 Ion Wave Support Springfield, MO Viewed 05/11/2021 Ion Wave Technologies, Inc. (IWT) Springfield, MO 05/06/2021 IonBlade WebHosting (SSL Guru) Pasadena, CA 05/06/2021 IP Convergence LLC Argyle, TX 05/06/2021 210503 - Page 17 of 323 IPitimi Austin, TX 05/06/2021 IPM Asset Solutions Houston, TX 05/06/2021 IPro Media Inc. Frisco, TX 05/06/2021 IQ Building Technology LLC Dallas, TX 05/06/2021 IRIS Connect Mountlake Terrace, WA 05/06/2021 iSphere Innovation Partners LLC Houston, TX 05/06/2021 Istation (Imagination Station, Inc.) Dallas, TX 05/06/2021 IT Network Specialists (ITNS, LLC) Texarkana, TX 05/06/2021 IT Outlet, Inc Sioux Falls, SD 05/06/2021 Submitted 06/18/2021 IT recycling Group Georgetown, TX 05/06/2021 IT Resource, Inc. Coopersville, MI 05/06/2021 IT software solutions pvt Itd texas, TX 05/06/2021 IT1 Source LLC Tempe, AZ 05/06/2021 ITBrainiac Inc Princeton, NJ 05/06/2021 ITC SYSTEMS (USA) INC. Maryland Heights, MO 05/06/2021 (Tech Digital Indianapolis, IN 05/06/2021 ITECH SOLUTIONS Houston, TX 05/06/2021 ITPartners Grand Rapids, MI 05/06/2021 ITRemedy (Happy Computer Inc.) Plano, TX 05/06/2021 Viewed 05/06/2021 ITsavvy Addison, IL 05/06/2021 IVCi, LLC Hauppauge, NY 05/06/2021 J and H Global LLC Corpus Christi, TX 05/06/2021 J&L Technology Group, LLC Mabank, TX 05/06/2021 JSCREATE KENNESAW, GA 05/06/2021 JackBaum Group, LLC Austin, TX 05/06/2021 Jackie Gates IT Consulting Services, LLC Taylor, TX 05/06/2021 JAG El Paso, TX 05/06/2021 JAG Electrical & Communications (JAG El Paso, TX 05/06/2021 Electrical) JAMCO Controls, Inc. Lampasas, TX 05/06/2021 James Teleco, Inc. Cuero, TX 05/06/2021 JANGA Technology, LLC. Pharr, TX 05/06/2021 Submitted 06/18/2021 JANUS Associates (JANUS Software, Inc.) Stamford, CT 05/06/2021 JAR Systems Bradenton, FL 05/06/2021 JE Systems, Inc. Pocola, OK 05/06/2021 Submitted 06/16/2021 Jean's Network Solutions Amarillo, TX 05/06/2021 Viewed 05/06/2021 Jerry Murray (Gerald Wayne Murray II) Athens, TX 05/06/2021 Jet City Device Repair (JCD Repair LLC) Chicago, IL 05/06/2021 Jina IT Services, Inc dallas, TX 05/06/2021 JINETT Inc. Springfield, VA 05/06/2021 Jive Communications, Inc (Logmein Lindon, UT 05/06/2021 Viewed 05/06/2021 Communications) JMS Technology Services LLC Pearland, TX 05/06/2021 Jodac Office Outfitters (Hall Company Five, LLC) Longview, TX 05/06/2021 Jones Communications LLC Longview, TX 05/06/2021 Jordan Supply Tulsa, OK 05/06/2021 Journey Ed (JourneyEd.com) Plano, TX 05/06/2021 Submitted 06/09/2021 Joy Systems, Inc. Somerset, NJ 05/06/2021 JPC Construction Inc., DBA J.C. Communications Leander, TX 05/06/2021 Viewed 05/06/2021 JTS (Johnston Technical Services, Inc.) Dallas, TX 05/06/2021 Junior Library Guild (MT Library Services, Inc.) Plain City, OH 05/06/2021 JW Communications, LLC Crosby, TX 05/06/2021 K12 Insight, LLC Herndon, VA 05/06/2021 K12 SOLUTIONS INC. Richmond Hill, ON 05/06/2021 K2 SERVICES, LLC ROSENBERG, TX 05/06/2021 KAM Technologies Prattville, AL Viewed 06/12/2021 KAMICO Instructional Media Inc Salado, TX 05/06/2021 Kast Systems, LLC Prairie Village, KS 05/06/2021 Kastech Solutions LLC (Kastech Software Houston, TX 05/06/2021 Solutions Group) KATTA INFOTEK INC HOUSTON, TX 05/06/2021 KC Mark LLC Jacksonville, FL 05/06/2021 Keene Village Plastics Barberton, OH 05/06/2021 Keeping Your Kids Safe LLC Pearland, TX 05/06/2021 Kegley Electric Company LLC Roanoke, VA 05/06/2021 Kellteck, Inc Wylie, TX 05/06/2021 Viewed 05/10/2021 Keystone Data Technologies Batesville, AR 05/06/2021 06/18/2021 06/18/2021 06/16/2021 06/09/2021 210503 - Page 18 of 323 keyword solutions inc Grand Prairie, TX 05/06/2021 Kharma Consulting, Inc. North Little Rock, AR 05/06/2021 Viewed 05/06/2021 KHT Electronics Hewitt, TX 05/06/2021 KIDaccount, LLC Farmington, MO 05/06/2021 Kincaid Information Technology Shawnee, KS 05/06/2021 KinderLab Robotics, Inc. Waltham, MA 05/06/2021 Kingdom Fire Pros (Kingdom Protection Services, Waco, TX 05/06/2021 LLC) Kingdom Security LLC webster, TX 05/06/2021 Kinly (Viju) Cedar Knolls, NJ 05/06/2021 Kinney Group, Inc. Indianapolis, IN 05/06/2021 Kishmorr Productions, LLC Huffman, TX Viewed 05/24/2021 KM International LLC McAllen, TX 05/06/2021 KMM TECHNOLOGIES, INC. Rockville, MD 05/06/2021 Knomadix Corporation Addison, TX 05/06/2021 KNS IT Group Round Rock, TX 05/06/2021 Koder Irvine, CA 05/06/2021 Komplement Inc. Las Vegas, NV 05/06/2021 Konica Minolta Houston, TX 05/06/2021 KIP Evolutions LLC Tyler, TX 05/06/2021 Unsubmitted 05/11/2021 Kuhl Group Inc. Houston, TX 05/06/2021 Kynetic Technologies LLC Dunedin, FL 05/06/2021 Kyocera Document Solutions America, Inc. Fairfield, NJ 05/06/2021 LAB Information Technology Inc (LABUSA) Pearland, TX 05/06/2021 Lab Resources, Inc. Tomball, TX 05/06/2021 Lacys Welding LLC Harrisburg, AR 05/06/2021 Lady Liberty Group, LLC Euless, TX 05/06/2021 Lakeshore IT Solutions, Inc. Fox Lake, IL 05/06/2021 Lakeshore Lighting LLC Mundelein, IL 05/06/2021 Laksh Corporation Flower Mound, TX 05/06/2021 Viewed 05/06/2021 Laminating Plus Longview, TX 05/06/2021 LanceSoft,Inc. Herndon, VA 05/06/2021 Lantana Communications Corp Arlington, TX 05/06/2021 Lantek Audio, Video, and Communications Grand Prairie, TX 05/06/2021 Laser Shot Inc Stafford, TX 05/06/2021 Laserfiche Long Beach, CA 05/06/2021 Lawless Communications Group Dallas, TX 05/06/2021 Layer 3 Communications LLC Houston, TX 05/06/2021 Layer 8 Solutions HIALEAH, FL 05/06/2021 LCC Deployment Services, Inc McLean, VA 05/06/2021 LCG, LLC HOUSTON, TX 05/06/2021 LID Systems Houston, TX 05/06/2021 LearningMate Solutions Inc. Princeton, NJ 05/06/2021 LeamPlatform, Inc. Raleigh, NC 05/06/2021 LEDCO America (LEDCO America L.L.C.) Lake Zurich, IL 05/06/2021 Leidos Engineering, LLC Walled Lake, MI 05/06/2021 Lenovo (United States) Inc. Morrisville, NC 05/06/2021 Lenovo Global Technology (US), Inc Morrisville, NC 05/06/2021 Let There Be Light Inc. Little Rock, AR 05/06/2021 Viewed 05/06/2021 LevelOne Technology Waco, TX 05/06/2021 Lexmark International, Inc. Lexington, KY 05/06/2021 Liberty Informatics (Liberty Informatics Limited Booneville, AR 05/06/2021 Company) Liberty Technologies, Inc. Farmers Branch, TX 05/06/2021 Lifetime Memory Products, Inc. Irvine, CA 05/06/2021 LightSail Inc. New York, NY 05/06/2021 Lightspeed Systems Austin, TX 05/06/2021 Lightspeed Technologies, Inc. Tualatin, OR 05/06/2021 Liminex Inc DBA GoGuardian El Segundo, CA 05/06/2021 Limitless Office Products (Limitless products LLC) Richardson, TX 05/06/2021 Linder Consulting LLC AUSTIN, TX 05/06/2021 Little Sponges Woodstock, GA 05/06/2021 Viewed 05/10/2021 IittleBITS Technology, Inc. New York, NY 05/06/2021 LiveBinders, Inc. San Francisco, CA 05/06/2021 Livingston Energy Group, LLC Schenectady, NY 05/06/2021 Viewed 05/06/2021 LMG Technology Services LLC Houston, TX 05/06/2021 LobbyGuard Solution, LLC Raleigh, NC 05/06/2021 210503 - Page 19 of 323 IobbyTV Fort Worth, TX 05/06/2021 Loblolly Consulting Austin, TX 05/06/2021 Localloop, Inc. Milledgeville, GA 05/06/2021 Logic Plum, Inc. Franklin, TN 05/06/2021 Logisoft Computer Products, LLC Fairport, NY 05/06/2021 LOMAH Solutions, LLC FORT WORTH, TX 05/06/2021 Lone Star Communications, Inc. Grand Prairie, TX 05/06/2021 LotusUSA, Inc MADISON HEIGHTS, MI 05/06/2021 Lous Cajun Creole Pittsburg, TX 05/06/2021 Lowcono Inc Oceanside, CA 05/06/2021 LPS Fire LLC Sunnyvale, TX 05/06/2021 Lucid Concepts LLC Lubbock, TX 05/06/2021 LumenServe (LumenServe, Inc.) Austin, TX 05/06/2021 Lumin Medical LLC Franklin, WI 05/06/2021 Luna Data Solutions, Inc. Austin, TX 05/06/2021 LV Comm -Sec, Inc. Manassas, VA 05/06/2021 LW Pharmacy School (The Living Word Missouri City, TX 05/06/2021 Pharmacy Technician School) LyncVerse Technologies Houston, TX 05/06/2021 M and A Technology Inc Carrollton, TX 05/06/2021 Submitted 06/14/2021 M&J Solutions (Jack and Mikes Ilc) McKinney, TX 05/06/2021 M&P Roofing LLC Katy, TX 05/06/2021 M&S Technologies Dallas, TX 05/06/2021 M.A.C. Enterprise Consulting Agency Houston, TX 05/06/2021 M1 Healthcare Solutions, LLC Clarksville, AR 05/06/2021 M2 CONSULTING, LLC Houston, TX 05/06/2021 M2 Federal Inc San Marcos, TX 05/06/2021 Macker Tek Ltd Wilmington, DE 05/06/2021 macsales.com (Other World Computing) Woodstock, IL 05/06/2021 MaeTech (MaeTech TX LLC) Dallas, TX 05/06/2021 Mainstream Technologies, Inc. Little Rock, AR 05/06/2021 ManagedMethods Boulder, CO 05/06/2021 Mansour's Computer Solutions, Inc. White Hall, AR 05/06/2021 Markertek Video Supply (Tower Products, INC) Saugerties, NY 05/06/2021 Marley Nonami Incorporated TAMPA, FL 05/06/2021 Martin & Company Av, N. Little rock, AR 05/06/2021 Mass Mountain Technologies Grand Rapids, MI 05/06/2021 MatchTech (Matchmaker Information San Francisco, CA 05/06/2021 Technologies, Inc.) MatriARC PROJECTion, LLC Ysleta Del Sur Pueblo, TX 05/06/2021 Viewed 06/10/2021 Maverick Desk (Workstream, Inc) Gardena, CA 05/06/2021 MBR, INC. dba Advanced Graphics Brookshire, TX 05/06/2021 MCA Communications Inc Houston, TX 05/06/2021 Viewed 05/06/2021 McGee enterprises L.L.M. Oklahoma City, OK 05/06/2021 MCN Healthcare Denver, CO 05/06/2021 MIDI, Inc. General Contractors Coppell, TX 05/06/2021 MDT TECHNOLOGIES, INC. Medley, FL 05/06/2021 MealData (Meal Data, Inc.) Marco Island, FL 05/06/2021 Mechdyne (Mechdyne Corporation) Marshalltown, IA 05/06/2021 Med Solutions LLC Alpharetta, GA 05/06/2021 MEDDATVOIP LLC Helena, AR 05/06/2021 MEDIA LINK TELECOM Scott, LA 05/06/2021 Media Support Group, Ltd. Lubbock, TX 05/06/2021 Medx One, Inc. Chandler, AZ 05/06/2021 Meeks Professional Services Morrisville, NC 05/06/2021 Meerkat Technologies Inc. Monticello, GA 05/06/2021 Meeting Tomorrow Chicago, IL 05/06/2021 Mekumi Inc (DiscoverSTEAM Inc) AUSTIN, TX 05/06/2021 Viewed 05/07/2021 Membean (Membean Inc) Portland, OR 05/06/2021 Meridian Shield Logistics, LLC Grapevine, TX 05/06/2021 Meriplex Communications, LTD Houston, TX 05/06/2021 Viewed 05/07/2021 Meripros Houston, TX 05/06/2021 Mesosphere, Inc. San Francisco, CA 05/06/2021 MET International (Majestic International Carrollton, TX 05/06/2021 Electronic Technologies Inc.) METCO Engineering Inc Dallas, TX 05/06/2021 No Bid 06/10/2021 Metis Corporation Atlanta, GA 05/06/2021 06/14/2021 06/10/2021 210503 - Page 20 of 323 Mexus Group, L.P. El Paso, TX 05/06/2021 MGT of America Consulting, LLC (MGT of Tallahassee, FL 05/06/2021 Viewed 05/12/2021 America, LLC) Michael Baker International DATAMARK Santa Ana, CA 05/06/2021 Micro Works Computer Center (Informative Andover, MA 05/06/2021 Technologies) MicroK12 (Micro Computer Systems, Inc.) Lynnwood, WA 05/06/2021 Viewed 05/06/2021 MicroReplay, Inc Billerica, MA 05/06/2021 MicroShare San Antonio, TX 05/06/2021 Submitted 06/08/2021 MicroTech (MicroTechnologies LLC) Vienna, VA 05/06/2021 MicroWise, Inc. Southfield, MI 05/06/2021 MIDDLEBROOKS ELECTRIC HEATING AND BENTON, AR 05/06/2021 AIR MidPoint Technology Group, LLC Hanover, MD 05/06/2021 Mid -STATE Communication Services Alexandria, LA 05/06/2021 MidtownVideo miami, FL 05/06/2021 Midwest Dental Equipment & Supply (Falls Tech Wichita Falls, TX 05/06/2021 Inc) Midwest Office Furniture Inc (Midwest Office Wichita Falls, TX 05/06/2021 Supply) Mike Collins & Assoc. (MCA) Chattanooga, TN 05/06/2021 Viewed 06/03/2021 Mike Morris Consulting LLC Paragould, AR 05/06/2021 Mike's Sound Systems & Design, Inc. Conway, AR 05/06/2021 Millenium 3, Inc. Jonesboro, AR 05/06/2021 Millennium Communications Group Inc East Hanover, NJ 05/06/2021 Milner, Inc. Morrisville, NC Viewed 05/21/2021 Mindshare Consulting Group Tampa, FL 05/06/2021 Mission Critical Solutions (MCS of Tampa, Inc.) Tampa, FL 05/06/2021 MNJ Technologies Direct, Inc. Buffalo Grove, IL 05/06/2021 Submitted 06/18/2021 Mobile Solutions Services Holdings LLC Centennial, CO 05/06/2021 Mobile Wireless LLC Plano, TX 05/06/2021 Viewed 05/07/2021 Modern Electrical Contracting, Inc. Nashville, TN 05/06/2021 Modified Logic Inc. Prosper, TX 05/06/2021 Modis San Antonio, TX 05/06/2021 Viewed 05/06/2021 Momix Solutions Dripping Springs, TX 05/06/2021 Montgomery Electronics & Communications Millbrook, AL 05/06/2021 Services, LLC Montgomery Technology Systems, LLC Greenville, AL 05/06/2021 MooreCo Inc (MooreCo, Inc.) Temple, TX 05/06/2021 Morley Moss, Inc. Sunnyvale, TX 05/06/2021 Morris Boiler Service (JEMDSI, Inc.) Mercedes, TX 05/06/2021 Morse Technologies Salem, NH 05/06/2021 Mount Pleasant Comunications LLC MOUNT PLEASANT, TX 05/06/2021 Mount Vernon Pecan Company Mount Vernon, TX 05/06/2021 Viewed 05/06/2021 Mountain Technology Resources, Inc. Erbacon, WV 05/06/2021 MP Antenna Elyria, OH 05/06/2021 MultiLink Security (Unified Security Associates, San Antonio, TX 05/06/2021 LLC) Multipath Data (Multipath Data, Inc.) Elmhurst, IL No Bid 06/03/2021 MusicFirst (Music Sales Corporation) NEW YORK, NY 05/06/2021 MVATION WORLDWIDE INC. Glen Cove, NY 05/06/2021 Viewed 05/10/2021 myHomework (instin, LLC) Leawood, KS 05/06/2021 MyVRSpot (MyVRSpot, LLC) Fort Collins, CO 05/06/2021 N F Smith and Associates LP Houston, TX 05/06/2021 Nabler LLC Charlotte, NC 05/06/2021 Nagarro Inc New York, NY 05/06/2021 Nantze Inc. (Nantze Electric Co, Inc.) Texarkana, TX 05/06/2021 Nasare Technologies (Nasare Enterprises, LLC) Houston, TX 05/06/2021 National Fleet Tracking Glen Rose, TX 05/06/2021 Viewed 05/06/2021 Natural State Networks, Inc Little Rock, AR 05/06/2021 NaveTech Solutions, LLC Dallas, TX 05/06/2021 Naviance, Inc. Arlington, VA 05/06/2021 Navigate360 LLC Richfield, OH 05/06/2021 Nazca Technologies and Consulting LLC Montgomery, TX 05/06/2021 NCR Aloha Rosemont, IL 05/06/2021 Needpipe.com (NJM Enterprises, LLC) Richardson, TX 05/06/2021 Negometrix Inc Brooklyn, NY 05/06/2021 06/08/2021 06/18/2021 06/03/2021 210503 - Page 21 of 323 NEI Datacom (Nemmer Electric, Inc.) Waco, TX 05/06/2021 Submitted 06/15/2021 06/15/2021 Nelco Government, LLC San Antonio, TX 05/06/2021 NELCO MEDIA INC SAN ANTONIO, TX 05/06/2021 Net A Corp (N & J Technologies, Inc.) Opa-Locka, FL 05/06/2021 NetCom, Inc. Fenton, MO 05/06/2021 NetGain Technologies (NetGain Technologies of Little Rock, AR 05/06/2021 Arkansas, LLC) Netrix, LLC BANNOCKBURN, IL 05/06/2021 Netsource Global Santa Barbara, CA 05/06/2021 NetStructures, Inc. Garland, TX 05/06/2021 NetSupport Incorporated Alpharetta, GA 05/06/2021 No Bid 05/07/2021 05/07/2021 Netsweeper Inc waterloo, ON 05/06/2021 Viewed 05/06/2021 Netsync Network Solutions Houston, TX 05/06/2021 Submitted 06/09/2021 06/09/2021 Netvious LLC (Netvious) Grand Prairie, TX 05/06/2021 Netwolves Network Services LLC Tampa, FL 05/06/2021 Network Alliance, LLC San Antonio, TX 05/06/2021 Network Cabling Services, Inc. Houston, TX 05/06/2021 Viewed 05/06/2021 Network Computing Architects, Inc. Dallas, TX 05/06/2021 Network Concern (Network Concern Inc.) Tampa, FL 05/06/2021 Network Craze Technologies East Syracuse, NY 05/06/2021 Network Innovation Solutions Corp Nitro, WV 05/06/2021 Network Securitas (Network-Securitas) Pasadena, TX 05/06/2021 Submitted 06/16/2021 06/16/2021 Network Security Group Newton, NC 05/06/2021 Network Services Group North Little Rock, AR 05/06/2021 Network Services Solutions LLC RENO, NV 05/06/2021 Networks 2000 San Diego, CA 05/06/2021 Networx Inc McKinney, TX 05/06/2021 Neubus, Inc. Round Rock, TX 05/06/2021 Neumeric Technologies Corporation Westerville, OH 05/06/2021 Neurilink LLC Boise, ID 05/06/2021 New Beginnings Capital Partnership (cruz) SAN ANTONIO, TX 05/06/2021 New Era Networks (New Era Networks LLC) Dallas, TX 05/06/2021 New Trade Winds, LLC San Antonio, TX 05/06/2021 Newbart Products Houston, TX 05/06/2021 NEWCOM PEMBROKE, MA 05/06/2021 NewEdge Services, LLC Frisco, TX 05/06/2021 NeweggBusiness, Inc City of Industry, CA 05/06/2021 NewGold, LLC Edmond, OK 05/06/2021 Newline Interactive Plano, TX 05/06/2021 NewQuest IT Solutions, LLC San Angelo, TX 05/06/2021 Nexlevel Technologies Longview, TX 05/06/2021 Next Step Innovation (Next Step Group, Inc.) Clinton, MS 05/06/2021 Nextech Partners Inc Pearl, MS 05/06/2021 NextThought Norman, OK 05/06/2021 nexus it group, inc Overland Park, KS 05/06/2021 NGA 911 L.L.C. Beverly Hills, CA 05/06/2021 Viewed 05/06/2021 Nilesh Patel Addison, TX 05/06/2021 NIMBOXX Austin, TX 05/06/2021 NinjaRMM Clearwater, FL Unsubmitted 05/12/2021 Nipun Systems Inc Austin, TX 05/06/2021 Nitro Construction Services, Inc. Nitro, WV 05/06/2021 NO RED INK SAN FRANCISCO, CA 05/06/2021 NoGapsHere Health Solutions, Inc. snellville, GA 05/06/2021 North Light Color New Hope, MN 05/06/2021 Viewed 05/06/2021 Northern Star Data (PEDERSON) Prior Lake, MN 05/06/2021 NovaCopy, Inc. Irving, TX 05/06/2021 Novalink Solutions LLC Duluth, GA 05/06/2021 Novigo Solutions Inc Dallas, TX 05/06/2021 NovoTRAX (Blueberry Fun Inc. c/o NovoTRAX) San Antonio, TX 05/06/2021 NPA Computers, Inc. Holbrook, NY 05/06/2021 NSI - Network Systems Integrators (The Vega Killeen, TX 05/06/2021 Principal Group, LLC) NT Communications Inc. (Robert Cagle) Van alstyne, TX 05/06/2021 Nuemman (Nuemman LLC) Mckinney, TX 05/06/2021 Nu -Genesis Tech Solutions Alexander, AR 05/06/2021 Numbers Only Inc Southlake, TX 05/06/2021 Nuro Retention (Nuro Learning LLC) Chicago, IL 05/06/2021 210503 - Page 22 of 323 Nu -Star Technologies LLC Colleyville, TX 05/06/2021 Nutri-Link Technologies, Inc. Martin, GA 05/06/2021 Nutrislice (Nutrislice, Inc) Broomfield, CO 05/06/2021 NWN Corporation Waltham, MA 05/06/2021 NxtGen Innovators LLC Wesley Chapel, FL 05/06/2021 Object Technology Solutions, Inc. Overland Park, KS 05/06/2021 OCCORI, LLC (Ken A Smith) Houston, TX 05/06/2021 Octopus Consulting, LLC Port Arthur, TX 05/06/2021 OculuslT, LLC Chicago, IL 05/06/2021 OEM Systems and Services Inc St Anahelm, CA 05/06/2021 Office Depot Boca Raton, FL 05/06/2021 Office Evolutions Inc Houston, TX 05/06/2021 Office Source Fenton, MO 05/06/2021 OfficePro, Incorporated Gaithersburg, MD 05/06/2021 Ogan Network Solutions Aransas Pass, TX 05/06/2021 OKIO Labs Inc. (201) Hazlet, NJ 05/06/2021 Omega Networks Paris, TX 05/06/2021 Omegacor Technologies (Anzitech Distribution) Millersville, MD 05/06/2021 Omicronwave Technologies (Chris Toppan denton, TX 05/06/2021 Solutions) On Tap Solutions (On Tap Solutions LLC) Philadelphia, PA 05/06/2021 ONC National DALLAS, TX 05/06/2021 OnCourse Systems for Education Media, PA 05/06/2021 One 5 Solutions San Antonio, TX 05/06/2021 OnePath Systems, LLC Kennessaw, GA 05/06/2021 OneScreen Solutions (NZS Inc.) San Diego, CA 05/06/2021 OneSource (B and R OneSource Limited) Houston, TX 05/06/2021 OneSupport (TeleNetwork Inc.) San Marcos, TX 05/06/2021 OneVision Solutions (Direct Packet Inc.) Irving, TX 05/06/2021 Online Technologies, Inc. North Little Rock, AR 05/06/2021 onpoint insights Ilc Wilmington, MA 05/06/2021 Onsite AV Service Partners, LLC Round Rock, TX 05/06/2021 Onward Learning (Texas Special Education Austin, TX 05/06/2021 Software Solutions, LLC) Opamp Information Management, LLC SPRING, TX 05/06/2021 Open Architects K-12 Inc. Boston, MA 05/06/2021 Open Choice Technology Sugar Land, TX 05/06/2021 Operation SLOB (JVG Management) Port Orange, FL 05/06/2021 OPTICAL DISTRICT TAMPA, FL 05/06/2021 Optimized Technical Solutions, Inc San Antonio, TX 05/06/2021 Optimum Consultancy Services, LLC Houston, TX 05/06/2021 Optimus TechServices Bee Cave, TX 05/06/2021 Option 1 Logistics (TFAM Solutions LLC) Aberdeen, NC 05/06/2021 Orbit Broadband (Orbit Broadband LLC) Mercedes, TX 05/06/2021 Origin Eight (Seth Orion Tech LLC) Minneapolis, MN 05/06/2021 OSI Hardware Santa Barbara, CA 05/06/2021 Other World Computing Woodstock, IL 05/06/2021 Owner Insite, LLC Austin, TX 05/06/2021 P.F. Mays & Associates, LLC Monticello, AR 05/06/2021 P3S Corporation San Antonio, TX 05/06/2021 Pace Systems Naperville, IL 05/06/2021 PAPERbasket Elk Grove, CA 05/06/2021 Paragon Micro Inc. Lake Zurich, IL 05/06/2021 Parallel Technologies, Inc. Dublin, OH 05/06/2021 Parjenn Information Systems (ParJenn Inc) Port Neches, TX 05/06/2021 Parkers Choice Consulting Marble Falls, TX 05/06/2021 Parks Hill Technology and Marketing Stephenville, TX 05/06/2021 PARTpoint Inc. Aurora, CO 05/06/2021 Patchwork Strategic Consulting Hurst, TX 05/06/2021 PathSetters, LLC Wentzville, MO 05/06/2021 Pathway Communications Lewisville, TX 05/06/2021 Pavlov Media (Simplified Computers) Champaign, IL 05/06/2021 Paya Payments (Paya Inc) Reston, VA 05/06/2021 Paycor (Paycor HCM, Inc) Cincinnati, OH PayK12 (Wolfe Diversified) Fishers, IN 05/06/2021 Payton, Nix & Associates, LLC LUCAS, TX 05/06/2021 PC Assistance, Inc. Little Rock, AR 05/06/2021 Unsubmitted 06/03/2021 Submitted 06/18/2021 06/18/2021 Submitted 06/18/2021 Submitted 06/18/2021 06/18/2021 06/18/2021 210503 - Page 23 of 323 PC Hotline, Inc Amarillo, TX 05/06/2021 PC University Distributors, Inc. Valley Stream, NY 05/06/2021 PC Warehouse (The D & E Group) Richardson, TX 05/06/2021 PCS Personal Computer Systems Inc (Personal Louisville, TN 05/06/2021 Computer Systems, Inc.) PCS Telecom Inc. Pasadena, TX 05/06/2021 Peak Performers (St. Vincent DePaul AUSTIN, TX 05/06/2021 Rehabilitation Service of Texas, Inc DBA Peak Performers) Peak UpTime (Peak Methods Inc) Tulsa, OK 05/06/2021 PeakFab Industrial Inc. DAINGERFIELD, TX Submitted 05/11/2021 05/11/2021 Pear Deck Inc Iowa City, IA 05/06/2021 Pedicel Group, LCC Houston, TX 05/06/2021 Viewed 05/11/2021 Pedigo Staffing Services LLC San Antonio, TX 05/06/2021 Pegasus Enterprise Holdings, LLC HOUSTON, TX 05/06/2021 Viewed 05/13/2021 Pegasus Technology Solutions Frisco, TX 05/06/2021 Pelagic Partners, LLC TX - Fort Worth, TX 05/06/2021 People Tech Group Inc. Bellevue, WA 05/06/2021 PeopleAdmin Dallas„ TX 05/06/2021 Peoples (Peoples Communication, LLC) Quitman, TX 05/06/2021 Peregrine Integrated Management, Inc Sherwood, AR 05/06/2021 Performance Scoring, LLC. Farmers Branch, TX 05/06/2021 Perituza Software Solutions, LLC (Asanka League City, TX 05/06/2021 Kamburugamuwe) Permission Click Winnipeg, MB 05/06/2021 Viewed 05/07/2021 Petro Communications Inc Midland, TX 05/06/2021 Pettus Office Products Little Rock, AR 05/06/2021 Pharicode LLC Huntsville, AL 05/06/2021 PHD COMMUNICATIONS, LLC Addison, TX 05/06/2021 PHI Technologies Corp Fort Lauderdale, FL 05/06/2021 Phoenix Technologies US, LLC Rosenberg, TX 05/06/2021 Phoenix Technologies, LLC Thompsons Station, TN 05/06/2021 Phynyx Fire & Security (ROY OLIVAREZ) San Juan, TX 05/06/2021 PickUp Patrol LLC Mont Vernon, NH 05/06/2021 PiggyBack Cabling LLC Houston, TX 05/06/2021 Pinnacle Business Systems Edmond, OK 05/06/2021 Pinnale Network Solutions Florence, SC 05/06/2021 Piper, Inc. San Francisco, CA 05/06/2021 Pitsco Education (Pitsco, Inc) Pittsburg, KS 05/06/2021 planet cellular Inc Cerritos, CA 05/06/2021 PlanetBids, Inc. Studio City, CA 05/06/2021 PLAZA DYNAMICS, LLC Atlanta, GA 05/06/2021 Pleasant Digital, LLC Plano, TX 05/06/2021 Plego Technologies LLC Downers Grove, IL 05/06/2021 PMCS Services, Inc. Austin, TX 05/06/2021 Ponder Business Services, LLC (Ponder Business Stockbridge, GA 05/06/2021 Services) Portable Charging Solutions (American Alliance Murrieta, CA 05/06/2021 Corporation) POS Remarketing Group Wauconda, IL 05/06/2021 POS SYSTEMS GROUP INC HUNTINGTN WDS, MI 05/06/2021 Poweron Technology Services, LLc albquerque, NM 05/06/2021 PowerSchool Group LLC Folsom, CA 05/06/2021 Powersolv Inc. Reston, VA 05/06/2021 PowerUp EDU Kennesaw, GA 05/06/2021 Precision Micrographics & Imaging, INC. Austin, TX 05/06/2021 Precision Task Group, Inc. Houston, TX 05/06/2021 Precision Tracking Solutions, Inc. Santa Anna, TX 05/06/2021 Precocity, LLC Dallas, TX 05/06/2021 Preempt IT LLC Hot Springs, AR 05/06/2021 Preferred Supplier Lighthouse Point, FL 05/06/2021 Premier Communications (Garza Capital Dallas, TX 05/06/2021 Investments, LLC) Premier Datacom, Inc. Austin, TX 05/06/2021 Viewed 06/08/2021 Premier Digital Designs (Premier Digital Design, San Antonio, TX 05/06/2021 LLC) Premier Wireless Business Technology Solutions Houston, TX 05/06/2021 210503 - Page 24 of 323 Premise One, LLC Mesa, AZ 05/06/2021 Prescriptive Data Solutions, LLC Allen, TX 05/06/2021 Presentation Solutions Buckner, KY 05/06/2021 Presentation Systems Integration LLC Kansas City, MO 05/06/2021 PRESIDIO NETWORKED SOLUTIONS, INC. Fulton, MD 05/06/2021 Submitted 06/17/2021 PriceSenz LLC Irving, TX 05/06/2021 Primary Software Solutions, Inc. Willis, TX 05/06/2021 Primeshire Technologies (Primeshire LLC) Wichita Falls, TX 05/06/2021 Prism Electric Inc Garland, TX 05/06/2021 Viewed 05/06/2021 Procom Communication Systems (Bolin Texarkana, AR 05/06/2021 Communications, Inc.) ProComputing Services DFW Airport, TX 05/06/2021 Proctor360 Inc Richmond, VA 05/06/2021 Professional Cabling Solutions, LLC Springdale, AR 05/06/2021 Submitted 06/17/2021 Professional Document Systems, Inc. EL PASO, TX 05/06/2021 Professional Plotter Technology Corp Austin, TX 05/06/2021 Professional Technologies Inc Memphis, TN 05/06/2021 Profit Advisory Group Matthews, NC 05/06/2021 Progressive Business Systems, LLC Van Buren, AR 05/06/2021 Progressive Technologies, Inc. Memphis, TN 05/06/2021 Prohati Inc Morrisville, NC 05/06/2021 Project 216 LLC Silver Spring, MD 05/06/2021 Projectized Solutions LLC San Antonio, TX 05/06/2021 Viewed 05/12/2021 ProLogic ITS (ProLogic ITS, LLC) ACWORTH, GA 05/06/2021 Prologic Technology Systems, Inc. Austin, TX 05/06/2021 Promark Technology Annapolis Junction, MD 05/06/2021 ProMAS Technology Works (ProMAS LLC) Russellville, AR 05/06/2021 Prominence Advisors Chicago, IL 05/06/2021 Proretention Inc Mansfield, TX 05/06/2021 ProTec (Professional Technologies, Inc.) Memphis, TN 05/06/2021 Protech Castle Rock Castle Rock, CO 05/06/2021 ProTech Solutions, Inc Flower Mound, TX 05/06/2021 PROTECHT Management Group, LLC Austin, TX 05/06/2021 Prysm Systems Milpitas, CA 05/06/2021 PS Lightwave Houston, TX 05/06/2021 No Bid 05/11/2021 PSST, LLC (PSST Acquisition, LLC) LOUISVILLE, KY 05/06/2021 Public Consulting Group, Inc. Sacramento, CA 05/06/2021 Puma Security, West Des Moines, IA 05/06/2021 Puradigm Mid -America (TradeMark Columbia, MO 05/06/2021 Environmental Technologies LLC) Pure Lighting Company wayne, NJ 05/06/2021 Q&CF Services LLC Cypress, TX 05/06/2021 QDoxs Seal Beach, CA 05/06/2021 Qnet Information Services (Qnet, Inc) Dallas, TX 05/06/2021 Viewed 05/06/2021 QOMO, LLC Wixom, MI 05/06/2021 Quanam (Leonardo Da Vinci, Inc.) New York, NY 05/06/2021 Viewed 05/06/2021 Qubit Logic Richmond, TX 05/06/2021 Queralyze (The Opus Project LLC) Davie, FL 05/06/2021 Quintergy, Inc. Batesville, AR 05/06/2021 QuScient Technologies Pvt. Ltd. Scottsdale, AZ 05/06/2021 R and M Global Advisors LLC Houston, TX 05/06/2021 R Network Solutions LLC Cooper, TX 05/06/2021 R&B Technology (USA) Company, Inc. Sugar Land, TX 05/06/2021 R.J. Carroll CO. Arlington, TX 05/06/2021 R3 ROBOTICS, LLC Wimberley, TX 05/06/2021 Rack Solutions Inc Greenville, TX 05/06/2021 RADgov, Inc. Fort Lauderdale, FL 05/06/2021 Radiophone Engineering Springfield, MO 05/06/2021 RALLY! EDUCATION Glen Head, NY 05/06/2021 Rama Computer Technology Markham, ON 05/06/2021 RANDA Solutions (R & A Solutions, Inc) Franklin, TN 05/06/2021 Randles & Associates LLC Corpus Christi, TX 05/06/2021 Rapid Technologies, LLC Portland, OR 05/06/2021 Raptor Technologies Houston, TX 05/06/2021 Raritan Computer Inc. Somerset, NJ 05/06/2021 Rave Mobile Safety (Rave Wireless, Inc.) Framingham, MA 05/06/2021 Ray Business Technologies Pvt Ltd Plano, TX 05/06/2021 06/17/2021 06/17/2021 05/11 /2021 210503 - Page 25 of 323 Rc Security Consulting Allen, TX 05/06/2021 Submitted 06/18/2021 R-Cubed Service and Sales, Inc. Dallas, TX 05/06/2021 Reach Media Network Eden Prairie, MN 05/06/2021 Reading Plus LLC Winooski, VT 05/06/2021 READY DATA, INC. New York, NY 05/06/2021 Real Network Services, Inc. Dallas, TX 05/06/2021 RealTerm Energy US, L.P. Annapolis, MD Viewed 05/10/2021 RecDesk Software Middletown, CT 05/06/2021 Recordex Long Island City, NY 05/06/2021 Rectitude 369, LLC The Woodlands, TX 05/06/2021 Red Apple Alert (Averitt Financial Partners, LLC) Austin, TX 05/06/2021 Red Circle Solutions MIDLAND PARK, NJ 05/06/2021 Red Couch Interactive LLC Houston, TX 05/06/2021 Red Hawk Fire & Security LLC RICHLAND HILLS, TX 05/06/2021 Red River Solutions, LLC. Claremont, NH 05/06/2021 RedCritter Corp Flower Mound, TX 05/06/2021 Redflex Traffic Systems, Inc. Glendale, AZ 05/06/2021 RedGear El Paso, TX 05/06/2021 Reece Complete Security Solutions Wilsonville, OR 05/06/2021 Regadget Florence, KY 05/06/2021 Regency Staffing arlinton, TX 05/06/2021 Regroup (Dias Inc) San Francisco, CA 05/06/2021 REL Project Management Services, LLC Cypress, TX 05/06/2021 Relamplt (Projector Lamp Services) Bohemia, NY 05/06/2021 Reliable Asset Solutions New Brunswick, NJ 05/06/2021 Reliant Management Consultant, L.L.C. Bowie, MD 05/06/2021 Remind101, Inc San Francisco, CA 05/06/2021 Remote Monitoring Technologies (Alardin Bedford, TX 05/06/2021 Development Corporation) Renaissance Learning Inc Wisconsin Rapids, WI 05/06/2021 Renegade Construction LLC League City, TX 05/06/2021 REO Workforce INC Miami Lakes, FL Viewed 06/03/2021 Resilient Intelligent Networks Denton, TX 05/06/2021 Resource Data, Inc. ANCHORAGE, AK 05/06/2021 Respect The TECH LP Cedar Hill, TX 05/06/2021 Responsive Services International Corp Lubbock, TX 05/06/2021 Submitted 06/18/2021 Re-Teck (Li Rising LLC) Grand Prairie, TX 05/06/2021 REV-E3 (REV-E3 LLC.) Jewell, KS 05/06/2021 Revize Websites (Revize LLC) Troy, MI 05/06/2021 RevTrak Bloomington, MN 05/06/2021 Rex Programing LLC Irving, TX 05/06/2021 RF Specialties of TX NEWARK, TX 05/06/2021 RFID technologies Round Rock, TX 05/06/2021 RFPGurus Dallas, TX 05/06/2021 RG Nets Inc Reno, NV 05/06/2021 RG Networx LLC HOUSTON, TX 05/06/2021 RGD Development (DBA RGD Construction/ Las Vegas, NV 05/06/2021 RGD Fulfillment) RightDirection Technology Solutions LLC (Joey Baltimore, MD 05/06/2021 Hutchins) RIGOR (SchoolAlytics) Baytown, TX 05/06/2021 RingCentral Inc. Belmont, CA 05/06/2021 Rite Software (Rite Software Solutions & Services Houston, TX 05/06/2021 LLC) Rivell, LLC Marlton, NJ 05/06/2021 River City Systems, Inc. Danville, VA 05/06/2021 RJ Young (Robert J Young Company LLC) Bartlett, TN 05/06/2021 RMJ Technologies TX, Inc. San Marcos, CA 05/06/2021 Robertson Technologies Cedar Park, TX 05/06/2021 Robotel Corp Milwaukee, WI 05/06/2021 RobotLAB Inc San Francisco, CA 05/06/2021 Rocket Mouse (RJ Barrett Enterprises) Spring, TX 05/06/2021 RocklT Consulting LLC houston, TX 05/06/2021 Roland Schorr & Tower Astoria, OR 05/06/2021 Viewed 05/06/2021 Royal Media Network Inc Baltimore, MD 05/06/2021 RSI Systems, LLC Houston, TX 05/06/2021 RSM4GOV (RSM Consulting LLC) Phoenix, AZ 05/06/2021 06/18/2021 06/18/2021 210503 - Page 26 of 323 Rugged Protection LLC San Rafael, CA 05/06/2021 RYCOR Chandler, AZ 05/06/2021 Rylet Industries San Antonio, TX 05/06/2021 S E C Contracting Inc. (Smith's Epoxy Coatings) Newport News, VA 05/06/2021 S2 Solutions, Inc Tulsa, OK 05/06/2021 Sabroff Technologies, LLC (OLoughlin) Cedar Park, TX 05/06/2021 Sabyr Consulting (Sabyr Group, LLC) Lumberton, TX 05/06/2021 Saelig Company Inc (Saelig) Fairport, NY 05/06/2021 Safari Micro Chandler, AZ 05/06/2021 Safe Shield LLC (Anderson) Magnolia, TX 05/06/2021 Safebit Solutions Houston, TX 05/06/2021 SAFEGUARD FIRE (JSJ FIRE INC) Mission, TX 05/06/2021 Safesite, Inc. Austin, TX 05/06/2021 Saitech Inc Fremont, CA 05/06/2021 Salient Global Technologies Dallas, TX 05/06/2021 Saltus Technologies TULSA, OK 05/06/2021 Salty Cloud PBC (Salty Cloud, PBC) Austin, TX 05/06/2021 San Antonio Lighthouse for the Blind and Vision San Antonio, TX 05/06/2021 Impaired Sandia International Inc Grand Prairie, TX 05/06/2021 SANDS BUSINESS EQUIPMENT & SUPPLIES York, ME 05/06/2021 LLC Sanguine Informatics LLC Houston, TX 05/06/2021 Sanitizing Solutions America Inc Brownsville, TX 05/06/2021 Santa Rosa Communications vernon, TX 05/06/2021 Sarvicus LLC Houston, TX 05/06/2021 SAS Institute Cary, NC 05/06/2021 Savvas Learning Company LLC (Gateway Paramus, NJ 05/06/2021 Education Holdings LLC) Saxon Global.lnc Irving, TX 05/06/2021 SBase Technologies, Inc Texas, TX 05/06/2021 SC Technology (Michael Brackenridge) Dana Point, CA 05/06/2021 SCHOOL CHECK IN (SUMMIT INDUSTRIES TAMPA, FL 05/06/2021 CORPORATION) School Intercom Services (School Intercom& San Antonio, TX 05/06/2021 Sound Services, LLC) School Webmasters Mesa, AZ 05/06/2021 SchoolBanks, Inc. (AltonSoft Corp) Atlanta, GA 05/06/2021 Schooley Mitchell of Louisa (Telecom Savings Louisa, KY 05/06/2021 Consultants Corp) SchoollnfoApp (SchoollnfoApp, LLC) Ruston, LA 05/06/2021 SchooLinks Inc Austin, TX 05/06/2021 SchoolMint Inc San Francisco, CA 05/06/2021 Schoolrunner, LLC Denver, AL 05/06/2021 SchoolSpire, Inc. Plano, TX 05/06/2021 SchoolStatus HATTIESBURG, MS 05/06/2021 Schoolytics Washington, DC 05/06/2021 ScoreVision Omaha, NE 05/06/2021 Scott Merriman, Inc. Dallas, TX 05/06/2021 Script LLC Tampa, FL 05/06/2021 ScriptString (Script String Ltd.) Mississauga, ON 05/06/2021 Seaton Automation LLC Arlington, TX 05/06/2021 SEC, Snellstrom Electrical Contracting (David M Calhan, CO 05/06/2021 Snellstrom) Sectigo Limited Manchester, 05/06/2021 Sector Five, Inc. Alexandria, VA 05/06/2021 Secure Data Solutions, Inc. Spring, TX 05/06/2021 Secured Tech Solutions, LLC Noblesville, IN 05/06/2021 Secured Technologies International, LLC Tampa, FL 05/06/2021 SecureNation Baton Rouge, LA 05/06/2021 SecurePro Technologies LLC Gresham, OR 05/06/2021 SecureVision of America, Inc. Fentress, TX 05/06/2021 Securitas Electronic Security Houston, TX 05/06/2021 SecurlTy (TECHN ALL OGY LLC) El Paso, TX 05/06/2021 Security Solutions USA (U-Change Lock Mustang, OK 05/06/2021 Industries Inc.) Securranty, Inc Houston, TX 05/06/2021 Viewed 05/06/2021 Submitted 06/17/2021 06/17/2021 Submitted Viewed Submitted 11I1-Yi1141 OYA 05/06/2021 06/17/2021 11I1-Yi1141PORAI 06/17/2021 210503 - Page 27 of 323 Sehi Computer Products San Clemente, CA 05/06/2021 SELECTICITY (GISTTECH, LLC) Dallas, TX 05/06/2021 SEMCO LLC Columbia, MO 05/06/2021 Sentinel Cyber Intelligence LLC Waco, TX 05/06/2021 Sentinel IPS Dallas, TX 05/06/2021 Sentinel Software Las Vegas, NV 05/06/2021 SENTINEL THE ALARM COMPANY RICHARDSON, TX 05/06/2021 Senzyo (9362-5358 Qu6bec inc.) Victoriaville, QC 05/06/2021 Sequel Data Systems Austin, TX 05/06/2021 Sequoyah Communication Solutions McKinney, TX 05/06/2021 Serenity Technologies LLC Kingwood, TX 05/06/2021 ServerMonkey Houston, TX 05/06/2021 ServeVet Inc Katy, TX 05/06/2021 Service Express, Inc. (SEI, Inc.) Grand Rapids, MI 05/06/2021 Service Ninjas (Service Ninjas, Inc.) North Little Rock, AR 05/06/2021 Service Plus Telecommunications, Inc. Russellville, AR 05/06/2021 Servion Global Solutions, Inc Princeton, NJ 05/06/2021 Viewed 05/06/2021 SETEX Facilities & Maintenance, LLC Beaumont, TX 05/06/2021 Seven Hills Technology, LLC Blue Ash, OH 05/06/2021 Seventh Genius LLC Frisco, TX 05/06/2021 Seventh Sense Consulting Woodbridge, VA 05/06/2021 SG1Cloud Colleyville, TX 05/06/2021 Shamrock Communications Katy, TX 05/06/2021 ShareSTAFF (One Source Staffing Solutions, Stockton, CA Viewed 06/07/2021 Inc.) Sharp Electronics Corporation Montvale, NJ 05/06/2021 SHEELDIT, LLC Austin, TX 05/06/2021 SHI Government Solutions Austin, TX 05/06/2021 Shields Electronics Supply, Inc. Knoxville, TN 05/06/2021 Shimadzu Medical Systems Dallas, TX 05/06/2021 Shipcom Houston, TX 05/06/2021 shivnet inc Ontario, CA 05/06/2021 Shooter Detection Systems (Shooter Detection Rowley, MA 05/06/2021 Viewed 05/06/2021 Systems, LLC) SHORM Consulting, LLC Cibolo, TX 05/06/2021 Sideline Power,LLC Greenwood, NE 05/06/2021 Siemens, Inc. Houston, TX 05/06/2021 Sigma Solutions (Sigma Technology Solutions, San Antonio, TX 05/06/2021 Inc.) Sigma Solve, Inc. Sunrise, FL 05/06/2021 Signetcbyer LLC (Jackson) Fountain, CO 05/06/2021 Silicon Mountain Memory (WTK, LLC) Westminster, CO 05/06/2021 Viewed 05/06/2021 Simply NUC, INC. Round Rock, TX Viewed 05/06/2021 Sirius Computer Solutions San Antonio, TX 05/06/2021 Siteimprove, Inc. Sacramento, CA 05/06/2021 SKC Communication Products LLC Shawnee Mission, KS 05/06/2021 SKICK CONCEPTS INC. Richmond, TX 05/06/2021 Skill Demand Corp Carmel, IN 05/06/2021 Skill Struck LLC Provo, UT 05/06/2021 Viewed 05/11/2021 SKL Services Inc dba VirtualTone (Gubert) Alvin, TX 05/06/2021 Sky Communications Inc Flower Mound, TX 05/06/2021 SkyRider Communications Inc West Monroe, LA 05/06/2021 SLG Technologies, LLC Walnut Springs, TX 05/06/2021 SLGCS granite Bay, CA 05/06/2021 SLR Building Contractors, LLC Edinburg, TX 05/06/2021 Smart Earth Technologies ATLANTA, GA 05/06/2021 SMART GROUP SYSTEMS (BEEPSMART RICHARDSON, TX 05/06/2021 Viewed 05/14/2021 COMMUNICATIONS INC) Smart Homes, Inc. Okemos, MI 05/06/2021 Smart Tech (The Bernstein Firm LLC) Lake Mary, FL 05/06/2021 SMART Temps (Digi International) Mishawaka, IN 05/06/2021 Smartbridge (Smartbridge LLC) Houston, TX 05/06/2021 Smartcom Telephone, LLC McAllen, TX 05/06/2021 SmartCOP (SmartCOP, Inc) Pensacola, FL 05/06/2021 Smarter HR Solutions, LLC Houston, TX 05/06/2021 SMARTEST EDU, INC (Formative) Santa Monica, CA 05/06/2021 SmartSchool Systems Kingwood, TX 05/06/2021 210503 - Page 28 of 323 SMS Tech Solutions Mint Hill, NC 05/06/2021 SMTA ENTERPRISES INC tmball, TX 05/06/2021 Social Sentinel, Inc. Burlington, VT 05/06/2021 Softchoice Corporation Chicago, IL 05/06/2021 Softmart Downingtown, PA 05/06/2021 Software 4 Schools Irvine, CA 05/06/2021 Software One Inc Waukesha, WI 05/06/2021 Software Professionals, Inc. Flower Mound, TX 05/06/2021 SOLECTEK CORPORATION San Diego, CA 05/06/2021 SolGreen® Solutions Corp. Alexandria, VA 05/06/2021 Solid Border San Antonio, TX 05/06/2021 Solid IT Networks Houston, TX 05/06/2021 Solonet Technologies Cedar Hill, TX 05/06/2021 SOLUTIONS 4 LESS Colorado Springs, CO 05/06/2021 Solutions by O'Quinn Maiden, MA 05/06/2021 Solutionz Conferencing Inc Los Angeles, CA 05/06/2021 Solvix Solutions LLC Marlton, NJ 05/06/2021 SonicWall Milpitas, CA 05/06/2021 Soter Technologies (Sotertech) Ronkonkoma, NY 05/06/2021 Sound Advice Home Theater Inc. prairie grove, AR 05/06/2021 Sound Products, Inc. Olathe, KS 05/06/2021 Source Dallas, TX 05/06/2021 South Western Communications, Inc. Newburgh, IN 05/06/2021 Southern Computer Warehouse Marietta, GA 05/06/2021 Southern Computer Warehouse, Inc. Marietta, GA 05/06/2021 Southern Science Supply San Antonio, TX 05/06/2021 Southwest Education Marble Falls, TX 05/06/2021 Southwest Office Systems, Inc. Fort Worth, TX 05/06/2021 SparelT LLC Rochester, NY 05/06/2021 Specialized Computer Solutions Incorporated Grand Rapids, MI 05/06/2021 Spectrum Advanced Technologies LLC Garland, TX 05/06/2021 Spectrum Technologies (Spectrum Imaging El Paso, TX 05/06/2021 Technologies Inc.) Speech Privacy Systems LLC (sps) Plano, TX 05/06/2021 Splendid Technology Services, LLC Plano, TX 05/06/2021 Spot Cooling Systems Inc. (American Spot Carrollton, TX 05/06/2021 Cooling) Sprint Solutions (Sprint Communications) Reston, VA 05/06/2021 Spruce Technology, Inc. Clifton, NJ 05/06/2021 Spurtech Consultants Inc. (Mustafa) ROUND ROCK, TX 05/06/2021 Square Technology (David Frisbie) Carrollton, TX 05/06/2021 SRS Consulting Inc Fremont, CA 05/06/2021 SRVC Pros LLC Tomball, TX 05/06/2021 SSSolutions, LLC Mesa, AZ 05/06/2021 St. Augustine Language Solutions Browsville, TX 05/06/2021 StackLynk, LLC Jewett, TX 05/06/2021 Staff Magnet Missouri City, TX 05/06/2021 Staffactory, LLC. LOS ANGELES, CA 05/06/2021 Staley Technologies (Staley Inc.) Springdale, AR 05/06/2021 Stallion Oilfield Services, Ltd. Houston, TX 05/06/2021 StarBoard Solution, Inc San Diego, CA 05/06/2021 Stargel Office Solutions Houston, TX 05/06/2021 Starks Industries, LLC Washington, DC, DC 05/06/2021 StarNet Solutions Inc Farmingdale, NJ 05/06/2021 Stars Media Group Bloomington, MN 05/06/2021 Statecraft Simulations Austin, TX Stauffer Technologies, Inc Painesville twp., OH 05/06/2021 Staymobile Kennesaw, GA 05/06/2021 STEAM Drones (DCE UAS LLC) Preston Hollow, NY 05/06/2021 Steelcase Grand Rapids, MI 05/06/2021 Stellargy Services, LLC Austin, TX 05/06/2021 STEM U LLC (STEM U, LLC) Columbia, SC 05/06/2021 STEPHANIE ROBINSON MCKINNEY, TX 05/06/2021 STI-INC (The Sound Towne) Texarkana, TX 05/06/2021 STOAMIGO INTERNATIONAL LLC (AXEL) Las Vegas, NV 05/06/2021 STOPit Solutions (Inspirit Group, LLC) Holmdel, NJ 05/06/2021 Strata Information Group San Diego, CA 05/06/2021 Submitted 06/18/2021 No Bid 05/06/2021 Viewed 05/12/2021 Unsubmitted 06/11/2021 Submitted Viewed 05/19/2021 05/18/2021 06/18/2021 05/14/2021 05/19/2021 210503 - Page 29 of 323 Strategic Consulting Alliances, LLC Strategic Partnerships, Inc. Strategos International, L.L.C. Strattmont Group Stravis Consulting Strictly Technology LLC Strivven Media LLC STS Electronic Recycling STS360 (Sigma Surveillance Inc., DBA STS360) Students of Strength, Inc. Studi Studica Inc. STW Inc Summit Integration Systems (Integrated A/V Systems, LLC, DBA, Summit Integration Systems) sunbries Ilc Sunflower Lab LLC Sunnet Solutions Sunrise IT Solutions Group Sunterra equipment inc Superior Alarms Superior Fiber and Data Services Inc SUPERMICRO COMPUTER INC Surveillance Analytics (Advanced Calculations, LLC DBA Surveillance Analytics) Swagit Productions, LLC SWC Telesolutions SwetSPOT LLC Swing Education Switch Global (Switch Global LLC) SWYE360 LEARNING Synapse Business Systems SynchroNet Syndesi Solutions (Syndesi Solutions, Inc) Synergetics DCS Inc SYNNEX Corporation SYSCOM, Inc. SYSNET, LLC System Liquidation System Soft Technologies, Inc Systemates Inc Systems Design (Computer Systems Design Inc.) TAG Communications, L.P. TakshaSmartlabz Talarai LLC Talavera Networks LLC Talentvera Inc,. Talisen Technologies, Inc. Tangent Computer Tatro Technologies Taurus Technologies TB&A Hopsital Television, Inc TBI Solutions, LLC TCR Telecom INC Border to Border Communications (TRC Telecom Inc) TCS Telecom Inc. TeacherGaming LLC Teachers Discovery Inc (American Eagle Co Inc) TeachLogic LLC Team Telecom TeamDynamix Tech Data Tech Data Corporation (Tech Data) Tech Defenders Tech Dogs Tech Icon Solutions, Inc Tech Link LLC Chester, MD Austin, TX Grandview, MO Bryan, TX Dallas, TX Ft. Lauderdale, FL Asheville, NC Jacksonville, TX Carrollton, TX Cambridge, MA Plano, TX Sanborn, NY Grapevine, TX Houston, TX Austin, TX Hilliard, OH Houston, TX Grapevine, TX Quebec City, QC McAllen, TX Carrollton, TX San Jose, CA Houston, TX Plano, TX Albuquerque, NM Austin, TX San Mateo, CA Suwanee, GA Frisco, TX Fairfax, VA Houston, TX Athens, AL Starkville, MS Greenville, SC Baltimore, MD San Antonio, TX Plainfield, NJ Tampa, FL Richardson, TX Corpus Christi, TX Houston, TX PLANO, TX Austin, TX Las Cruces, NM Houston, TX St. Louis, MO Burlingame, CA BAY CITY, TX flower mound, TX Amherst, NY Colleyville, TX Kerrville, TX Rockport, TX New York, NY Auburn Hills, MI Longmont, CO Lexington, NC Columbus, OH Clearwater, FL Clearwater, FL Grand Rapids, MI Plano, TX Fremont, CA Lindale, TX 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 Viewed 05/27/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 Unsubmitted 05/14/2021 05/06/2021 Viewed 05/12/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 05/06/2021 Submitted 06/18/2021 Viewed 05/17/2021 Viewed 06/08/2021 Submitted 06/18/2021 Unsubmitted 05/21/2021 6111.Til f i i-: I.?PkljA No Bid 05/11/2021 06/18/2021 06/18/2021 [�IyfE:lf���Y�il 05/11 /2021 210503 - Page 30 of 323 Tech to School (MyService Solutions, Inc.) San Jose, CA 05/06/2021 Techbuyer Rochester, MN 05/06/2021 TechCycle Solutions Overland Park, KS 05/06/2021 Techejobs (Add2Payroll Inc) Albany, NY 05/06/2021 Techknow123 (Techknow123 Technology Made Wilmar, AR 05/06/2021 Submitted 06/16/2021 Easy) TechKnowledge Consulting Corp Bellaire, TX 05/06/2021 Technical Laboratory Systems, Inc. Houston, TX 05/06/2021 Technologisty LLC San Diego, CA 05/06/2021 Technology Evaluation Centers Montreal, QC 05/06/2021 Technology Express (SOS Computers, LLC) Kingston, TN 05/06/2021 Viewed 05/06/2021 Technology Integration Group PC Specialists Inc San Diego, CA 05/06/2021 Technology Management Corporation Shorewood, MN 05/06/2021 Technology Resource Advisors Milwaukee, WI 05/06/2021 TechOnPurpose (HumaniTV Inc) Austin, TX 05/06/2021 Techorbits Irvine, CA 05/06/2021 Techsico Enterprise Solutions Inc. Tulsa, OK 05/06/2021 TechTerra Education Durham, NC 05/06/2021 Tecmend (Dataloopz) Houstn, TX 05/06/2021 TEG Technologies LLC Austin, TX 05/06/2021 Tekgration LLC San Antonio, TX 05/06/2021 Tekplan Solutions Houston, TX Viewed 05/24/2021 TekVisions Temeclula, CA 05/06/2021 TELADVANCE, LLC CARROLLTON, TX 05/06/2021 Teleasy Corp Lewisville, TX 05/06/2021 Telecom Marketing Network Consultants Dallas, TX 05/06/2021 Telecom Unlimited (Telecommunications Abilene, TX 05/06/2021 Unlimited, Inc.) TeleComp (TeleComp Holdings, Inc.) Rogers, AR 05/06/2021 Submitted 06/09/2021 Telephone Specialists Incorporated GILMER, TX 05/06/2021 TELEPRO COMMUNICATIONS Mission, TX 05/06/2021 Teletrac Navman GARDEN GROVE, CA 05/06/2021 Televon (Plenteous Consulting LLC) Denver, CO 05/06/2021 TelPlus Communications (Pay Plus Woodstock, GA 05/06/2021 Communications) Teo Technologies, Inc. ((formerly Tone Mukilteo, WA 05/06/2021 Commander)) Terry-Durin Company Cedar Rapids, IA 05/06/2021 Tetra AV North Richland Hills, TX Viewed 05/10/2021 TEXADIA SYSTEMS LLC Addison, TX 05/06/2021 Texas Building Controls LLC Terrell, TX 05/06/2021 Texas Creative (TXC Texas Creative Ltd., LLP) San Antonio, TX 05/06/2021 Texas Homeland Security & Sound Lubbock, TX 05/06/2021 Texas Hub Biz Missouri City, TX 05/06/2021 Texas Lock & Door Closer Inc. san antonio, TX 05/06/2021 Texas Security integration, LLC SAN ANTONIO, TX 05/06/2021 Texas Southwest Machinery, Inc FRISCO, TX 05/06/2021 Texas Star Document Services, Inc. (Christophers Beaumont, TX 05/06/2021 Copy Service, Inc) Texas State Billing Services, Inc Kyle, TX 05/06/2021 Viewed 05/12/2021 TexNet Services, LLC Humble, TX 05/06/2021 Texthelp Woburn, MA 05/06/2021 TFE (Technology for Education, LLC.) Hewitt, TX 05/06/2021 Viewed 05/06/2021 TGET, LLC DBA THE TECH GUY Tyler, TX 05/06/2021 The AB&Y Group Austin, TX 05/06/2021 The Albers Group LLC Mckinney, TX 05/06/2021 The Blackseed Group LLC Houston, TX 05/06/2021 The Green Alliance Katy, TX 05/06/2021 The Michaelson Group Holdings, L.L.C. Dallas, TX 05/06/2021 The Pathfinder Solutions Group, LLC Converse, TX 05/06/2021 Viewed 05/15/2021 The Planit Room El Paso, TX 05/06/2021 The Prescient Group Norman, OK 05/06/2021 The ProMedia Group of Tampa Corp Tampa, FL 05/06/2021 The Repair Depot LLC Stillwater, OK 05/06/2021 The Safeguard System Inc. Corpus Christi, TX 05/06/2021 No Bid 05/27/2021 The Scholastic Network (Scholastic Network Austin, TX 05/06/2021 Partners, LLC) 06/16/2021 06/09/2021 05/27/2021 210503 - Page 31 of 323 The Spot (The Spot 4 Office LLC) Daingerfield, TX 05/06/2021 The Wire Guys, LLC Emmaus, PA 05/06/2021 TheCompul-ab Pompano Beach, FL 05/06/2021 ThinkGard, LLC Pelham, AL 05/06/2021 Viewed 05/06/2021 Thin-nology Pflugerville, TX 05/06/2021 Three Sixty Building Solutions Rio Rancho, NM 05/06/2021 Thunder Learning Cloud Cabot, AR 05/06/2021 Tico Telehealth inc. Austin, TX 05/06/2021 Tier4 Group, LLC (ROBINSON KEY LLC) Alpharetta, GA 05/06/2021 Tier4 Technologies (Tier4 Technologies LLC) Texarkana, TX Unsubmitted 07/20/2021 Tierney Brothers, Inc. St. Paul, MN 05/06/2021 TigerDirect Miami, FL 05/06/2021 TigerDirect B2B (PCM Sales, Inc.) El Segundo, CA 05/06/2021 TipTop Turnkey LLC Farmers Branch, TX 05/06/2021 TIS, Inc (TIS USA, Inc.) Philadelphia, PA 05/06/2021 TMT Solutions San Marcos, TX 05/06/2021 TodoVerde CV LLC Burleson, TX 05/06/2021 Viewed 05/27/2021 TokBird, Inc Houston, TX 05/06/2021 Tools4ever (Advance Toolware, LLC) Bonney Lake, WA 05/06/2021 TopRight Telecom Inc Montecito, CA 05/06/2021 Total Com LLC San Antonio, TX 05/06/2021 Total Control Automation Little Rock, AR 05/06/2021 Total Control Consultants Asbury Park, NJ 05/06/2021 Total Fire and Safety Dallas, TX 05/06/2021 Total Protection Systems, Inc. Corpus Christi, TX 05/06/2021 Total Server Solutions Atlanta, GA 05/06/2021 Viewed 05/06/2021 Total Video Products, Inc. Mickleton, NJ 05/06/2021 TouchView Inc Brockton, MA 05/06/2021 TPx Communications (U.S. TelePacific Corp.) Los Angeles, CA 05/06/2021 Tracer Communications Inc Russellville, AR 05/06/2021 Viewed 05/07/2021 Transit Safety and Security Solutions Richmond, TX 05/06/2021 TransitFare & Systems Richmond Hill, ON 05/06/2021 Transnet Communications Houston, TX 05/06/2021 Transportant Kansas City, MO 05/06/2021 Transtelco/IP Matrix El Paso, TX 05/06/2021 TRCA (Technology Resource Center of America) Denton, TX 05/06/2021 Tredent Data Systems Inc Westlake Village, CA 05/06/2021 TREE Industries LLC Florissant, MO 05/06/2021 Tri State Camera (Tri State Camera Exchange Brooklyn, NY 05/06/2021 INC) Triangle Communications Inc. New Holland, PA 05/06/2021 TriCorps Surveillance OKLAHOMA CITY, OK 05/06/2021 Trifecta Networks Oldsmar, FL 05/06/2021 Trinity Envision Business Services LLC FRISCO, TX 05/06/2021 Trinity Service Integrations Company Prosper, TX 05/06/2021 Trinity3 Technology (Trinity3 LLC) St. Paul, MN 05/06/2021 No Bid 05/06/2021 Trinity's Treasures (T. Moore- Thomas) Monticello, AR 05/06/2021 Triple S Alarm Co., Inc. Little Rock, AR 05/06/2021 TripSpark Technologies (Trapeze Software Independence, OH 05/06/2021 Viewed 05/07/2021 Group, Inc.) TriStar Commercial, LLC Austin, TX 05/06/2021 Triton Consulting Group Spring, TX 05/06/2021 Triumph Cabling Systems LLC Houston, TX 05/06/2021 Trotec Laser Inc. Plymouth, MI 05/06/2021 Troxell Communications Inc Allen, TX 05/06/2021 Unsubmitted 05/06/2021 True North Consulting Group, LLC. Waco, TX 05/06/2021 Trust IT (Trust Technologies LLC) Baton Rouge, LA 05/06/2021 TRYFACTA, INC. PLEASANTON, CA 05/06/2021 TSC, Tubbesing Solutions Dallas, TX 05/06/2021 TSI Global Companies, LLC St. Charles, MO 05/06/2021 Viewed 05/06/2021 TSI Technology Solutions St. Charles, MO 05/06/2021 TSS Networks/MATCHFIT/The Sport Source McKinney, TX Viewed 05/24/2021 (The Sport Source) TSS, Inc. Round Rock, TX 05/06/2021 T-Tech Long Beach, CA 05/06/2021 TTX (Teletronic Services Inc) Strongsville, OH 05/06/2021 Turing Tumble LLC Shoreview, MN 05/06/2021 05/06/2021 210503 - Page 32 of 323 Turnitin, LLC Oakland, CA 05/06/2021 Turn -Key Mobile, Inc. JEFFERSON CITY, MO 05/06/2021 Tvinstal Ilc Hialeah, FL 05/06/2021 TWIST Integration Solutions Technology Houston, TX 05/06/2021 (TapeWorks Texas, Inc.) Two Way Direct Carlsbad, CA 05/06/2021 Twotrees Technologies, LLC Wichita, KS 05/06/2021 TX Broadband Holding Co. (Affiniti LLC) Austin, TX 05/06/2021 TX One Source Austin, TX 05/06/2021 Tyler Technologies, Inc. Latham, NY 05/06/2021 UiPath New York, NY 05/06/2021 Ultimate Presentation Systems, Inc (REESE) TEMPE, AZ 05/06/2021 No Bid 05/06/2021 06/14/2021 Unicorn Magic Denver, CO 05/06/2021 Unified ConneXions Waxahachie, TX 05/06/2021 Unified Systems LLC Little Rock, AR 05/06/2021 Unified Technologies (Unified Tech USA LLC) Miami, FL 05/06/2021 UnifiedCommunications.com Houston, TX 05/06/2021 (Tele-Communication, Inc.) Unique Digital Houston, TX 05/06/2021 Submitted 06/14/2021 06/14/2021 Unistar-Sparco Computers, Inc. Millington, TN 05/06/2021 United Data Technologies Inc Doral, FL 05/06/2021 United Geo Technologies LLC San Antonio, TX 05/06/2021 United Systems Inc Oklahoma City, OK 05/06/2021 Viewed 05/06/2021 United Training Commercial LLC (United Training) Irving, TX 05/06/2021 Viewed 05/07/2021 Universal iRepairs (Universal Overstocks) Rockwall, TX 05/06/2021 Univo Data, Inc. Morrilton, AR 05/06/2021 Unmanned Vehicle Technologies LLC Fayetteville, AR 05/06/2021 UPD Consulting (Urban Policy Development, Baltimore, MD 05/06/2021 LLC) Upper Edge Tech West Memphis, AR 05/06/2021 Viewed 05/06/2021 Uptake Technologies, Inc. Chicago, IL 05/06/2021 US Biz Technology Paragould, AR 05/06/2021 US Computers Inc Placentia, CA 05/06/2021 US eDirect Roslyn Heights, NY 05/06/2021 US Imaging, Inc. Saginaw, MI 05/06/2021 US IT Solutions Inc (US IT Solutions, Inc.) Santa Clara, CA 05/06/2021 US Rack Distributors, LLC Plano, TX 05/06/2021 USACI USA Consulting Inc Carrollton, TX 05/06/2021 USATestprep LLC Atlanta, GA 05/06/2021 UTJ Holdco, Inc. DBA Teaching Strategies, LLC Bethesda, MD 05/06/2021 UZBL (UZBL LLC) Irvine, CA 05/06/2021 Vanguard IT Solutions LLC Brownsville, TX 05/06/2021 Vanguard Security Group (Soto Security Inc.) Amarillo, TX 05/06/2021 Vantage Point ITAD Oklahoma City, OK 05/06/2021 Varsity Group Marketing (All -Iowa Score Tables, West Des Moines, IA 05/06/2021 LLC) VAZATA McKinney, TX 05/06/2021 vCloud Tech Inc. Rolling Hills Estates, CA 05/06/2021 Viewed 05/17/2021 VCRNOW (Visual Candy Resources) Red Oak, TX 05/06/2021 VCS Security Systems, Inc. Victoria, TX 05/06/2021 VECTOR IT SOLUTIONS INC. RICHMOND HILL, NY 05/06/2021 Vee Model Management Consulting Inc Plano, TX 05/06/2021 Velocity Micro Richmond, VA 05/06/2021 Ventanex (CDT Technologies, Ltd.) The Colony, TX 05/06/2021 Venture Technologies (GKR Systems, INC.) Cordova, TN 05/06/2021 Verge Ventures, LLC Richardson, TX 05/06/2021 VeriDAS Technologies, LLC Saint Louis, MO 05/06/2021 Verity Services LLC. The Woodlands, TX 05/06/2021 Vertosoft LLC Leesburg, VA 05/06/2021 Vetcore Technology LLC Cypress, TX 05/06/2021 VEX Robotics INC. GREENVILLE, TX 05/06/2021 VIA Technology, LLC San Antonio, TX 05/06/2021 Unsubmitted 05/10/2021 VIA Technology, LLC San Antonio, TX 05/06/2021 VIABLE OFFICE SOLUTIONS INC (VIABLE Downey, CA 05/06/2021 IMAGING) Victory Power Solutions, LLC Addison, TX 05/06/2021 Viewpoint Networks, Inc. Norman, OK 05/06/2021 210503 - Page 33 of 323 ViewSonic Corporation Brea, CA 05/06/2021 ViewTech (ViewTech Group, LLC) Southlake, TX 05/06/2021 Village Virtual LLC (Debi Crabtree) Chattanooga, TN 05/06/2021 Vinakom communications (Vinakom Inc) schaumburg, IL 05/06/2021 Vinani Inc. Dr. Plano, TX 05/06/2021 Vinson Chien (XYZprinting) Irvine, CA 05/06/2021 VIO Advisors, Inc. Houston, TX 05/06/2021 Virtual Communications Specialists Athens, TX 05/06/2021 Virtucom Norcross, GA 05/06/2021 virus solution miami, FL 05/06/2021 Vision Computer Services Inc Pampa, TX 05/06/2021 Vision Integration Services, Inc. Mobile, AL 05/06/2021 Vision Technology Solutions, LLC El Segundo, CA 05/06/2021 Visionality Designs That Compute dba Visionality RICHARDSON, TX 05/06/2021 (DESIGNS THAT COMPUTE) Visitu LLC North Bend, OH 05/06/2021 Vista IT Group Grand Rapids, MI 05/06/2021 VISUAL AV LLC Sugar Land, TX 05/06/2021 Viewed 05/19/2021 Visual Edge IT (Netwise Resources) Indianapolis, IN 05/06/2021 Visual Techniques Longview, TX 05/06/2021 VitalSigns (Townsend Technology Consulting) Dublin, OH 05/06/2021 Vitech Cybersecurity Group (Same) Grapevine, TX 05/06/2021 Vivacity Tech PBC St. Paul, MN 05/06/2021 Vizitech USA, LLC Eatonton, GA 05/06/2021 Vizocom El Cajon, CA 05/06/2021 Vodanet Systems LLC Moonachie, NJ 05/06/2021 Volume Cases (Hut Global Inc) Boca Raton, FL 05/06/2021 Vonage Holdings, Inc. Holmdel, NJ 05/06/2021 Vortex Companies (Vortex Infrastructure Houston, TX 05/06/2021 Holdings, LLC) VOX Network Solutions BRISBANE, CA 05/06/2021 Vox Scripta LLC Belle Mead, NJ 05/06/2021 VSC Fire and Security Cabot, AR 05/06/2021 Submitted 06/16/2021 VSC, Inc. Novi, MI 05/06/2021 vTech Solution Inc Washington, DC 05/06/2021 W.S. Darley & Co. Itasca, IL 05/06/2021 Wahsega (Wahsega Labs, LLC) Cuming, GA 05/06/2021 WalkerCom, Inc. PEARLAND, TX 05/06/2021 Viewed 05/06/2021 Ward's MediaTech Inc Long Beach, CA 05/06/2021 WaterSignal, LLC Alpharetta, GA 05/06/2021 Waypoint Business Solutions Houston, TX 05/06/2021 Submitted 06/02/2021 Waypoint Government Solutions, LLC Round Rock, TX 05/06/2021 Viewed 06/02/2021 WB Contracting Group,lnc. Norfolk, VA 05/06/2021 Weaver Technologies LLC Fredericksburg, TX 05/06/2021 Wells Technology Consulting Group batavia, IL 05/06/2021 wePresent (WP Technologies) Rockwall, TX 05/06/2021 WesternTechSystems, Inc. Coppell, TX 05/06/2021 Viewed 06/10/2021 Whitaker IT LLC Houston, TX 05/06/2021 White River Services and Solutions (Arkansas Batesville, AR 05/06/2021 Submitted 06/10/2021 K12, LLC) White Rock Security Group, LLC Dallas, TX 05/06/2021 Submitted 06/18/2021 WhizFish Maumee, OH 05/06/2021 Wildcard Corp Stevens Point, WI 05/06/2021 Wilkins Electric LLC Paragould, AR 05/06/2021 Windstream Little Rock, AR 05/06/2021 WIRED! Technology Partners N. Little Rock, AR 05/06/2021 Viewed 05/09/2021 wireless & IP Technologies (West Indies Sunny Isles Beach, FL 05/06/2021 Technologies LLC) Wistron GreenTech (Wistron GreenTech (Texas) McKinney, TX 05/06/2021 Corporation) Wonder Workshop, Inc. San Mateo, CA 05/06/2021 WorkForce Software Livonia, MI 05/06/2021 WORLD GIANT INC Fulshear, TX 05/06/2021 World Services for the Blind Little Rock, AR 05/06/2021 WorldPMO (WorIPMO LP) Houston, TX 05/06/2021 Worth Ave Group Stillwater, OK 05/06/2021 WP Electric and Communications Incorporated Dallas, TX 05/06/2021 06/16/2021 06/02/2021 06/10/2021 [�IyfE:lf���Y�il 210503 - Page 34 of 323 www.amplifisn.com San Antonio, TX 05/06/2021 www.govmation.net McKinney, TX 05/06/2021 www.intellectyx.com Denver, CO 05/06/2021 Wyebot Inc Marlborough, MA 05/06/2021 Wynndalco Enterprises, LLC Chicago, IL 05/06/2021 X Corp Solutions, Inc. Stafford, VA 05/06/2021 x.labs (Royal Holdings Technologies Corp) West Hollywood, FL 05/06/2021 Xyples LLC Round Rock, TX 05/06/2021 Y Marketing Corporation Amarillo, TX 05/06/2021 YellowFolder McKinney, TX 05/06/2021 Your Traveling Geek Fresno, CA 05/06/2021 YTT Translations Inc. jamaica, NY 05/06/2021 YuJa Inc. San Jose, CA 05/06/2021 Z SMART ROCKWALL, TX 05/06/2021 Zilleem, LLC Austin, TX 05/06/2021 ZippSlip (Permissions Safe Inc) Centreville, VA 05/06/2021 Zonar Systems Inc Seattle, WA 05/06/2021 Zones LLC Auburn, WA 05/06/2021 Zoom Video Communications San Jose„ CA 05/06/2021 ZPD Solutions Forest Hill, MD 05/06/2021 zresta cypress, TX 05/06/2021 zSpace, Inc. San Jose, CA 05/06/2021 ZTE USA Dallas, TX 05/06/2021 Zum Services, Inc. Redwood City, CA 05/06/2021 ZUNI Learning Tree LLC Conway, AR 05/06/2021 ZYP Solutions, Incorporated FUQUAY VARINA, NC 05/06/2021 Zzish Ltd London, London 05/06/2021 External Invitations Participant Detail 1 Stop IT Solutions Address 1800 Cedar Springs Drive Participation Type: Active Supplier Prosper, TX 75078 Classifications MBE (Primary),SBE,SBD Invitation Date 05/06/2021 Invitation Type Automatic Invitation Email(s) Anthoney. Parker@ 1 stopitsolutions.tech 1A Smart Start, LLC Viewed Viewed 05/06/2021 05/17/2021 Address 500 E Dallas Rd Participation Type: Active Supplier Grapevine, TX 76051 Invitation Date 05/06/2021 Invitation Type Automatic Invitation Email(s) dmcdonald@smartstartinc.com 2020 Exhibits inc Address 10550 S. Sam Houston Pkwy West Participation Type: Active Supplier Houston, TX 77071 Classifications WBE (Primary) Invitation Date 05/06/2021 Invitation Type Automatic Invitation Email(s) jack@2020exhibits.com 210503 - Page 35 of 323 5/10/2021 SBA - Dynamic Small Business Search s to the Dynamic Small Business Search DSBS 4PVW NEW FEATURES FOR MOBILE USERS: Phone number hotlinks can be used to dial the number on mobile phones. Address hotlinks can be used to show the address in Google Maps. SBA has verified the following certifications in DSBS: HZ, WOSB, EDWOSB, SDB. Any other certification presented in DSBS (i.e., SDVOSB) is self -certified by a firm and not verified by SBA. Other than these SBA certifications, DSBS is generally a self -certifying database and SBA does not make any representation as to the accuracy of the data included. The SBA strongly recommends that contracting officers diligently review a bidder's small business self -certification before awarding a contract. -Location of Profile States: (any state) AL - Alabama AK - Alaska AA - American Atlantic (APO/FPO) AE - American Europe (APO/FPO) AP - American Pacific (APO/FPO) AS - American Samoa AZ - Arizona AR - Arkansas CA - California Searching within a State: (Requires exactly one state from the State list at left.) Congressional District: Help County: Select 1 State, then press Lookup v Lookup Help (How to make multiple selections.). Area Code or Phone Number Initial Fragment Metropolitan Statistical Area Help SBA Servicing Office Help Zip Code or Zip Code Initial Fragment Government Certifications 8(a) Certified or 8(a) Joint Venture: OO Required (Active Certifications only) O Required (Active Certifications and Previously Certified) O Required (Previously Certified only) O Not Required HUBZone Certification: Women Owned Small Business: OO Required (Active Certifications only) O Required (Active Certifications and Previously Certified) O Required (Previously Certified only) O Not Required Economically Disadvantaged Women Owned Small Business: OO Required (Active Certifications only)* Required (Active Certifications only) O Required (Active Certifications and Previously Certified) O Required (Active Certifications and Previously Certified) O Required (Previously Certified only) O Required (Previously Certified only) O Not Required O Not Required The SBA's 8(a), HUBZone and SDB certifications are also made available to external software via: SBSS Public Web Services. For more information, see also SBA Certifications in the search help page. https://web.sba.gov/pro-net/search/dsp_dsbs.cfm 1 /4 5/10/2021 SBA - Dynamic Small Business Search Ownership and Self -Certifications 0 Any Minority Owned: 0 Any Native American Owned: 0 Tribally Owned 0 Alaskan Native Corp (ANC) Owned O Native Hawaiian Org (NHO) Owned 0 Other Native American 0 Other Minority Owned 0 Community Development Corporation (CDC) Owned O Self -Certified Small Disadvantaged Business 0 Service Disabled Veteran Owned ❑ Veteran Owned (including Service Disabled Veteran Owned) 0 Any Self -Certified Women -Owned Small Business: (search help) O Self -Certified Women -Owned Small Business under the Women -Owned Small Business Program (more information) O Self -Certified Economically Disadvantaged Women -Owned Small Business under the Women -Owned Small Business Program O Self -Certified Women -Owned Small Business Joint Venture 0 Self -Certified Economically Disadvantaged Women -Owned Small Business Joint Venture (To start over in this section, if you like, you can use this hotlink: Clear These Checkboxes) Specific Nature of Business NAICS Codes: * Any 0 All (slower) 238210, 541512 Help "Buy Green" NAICS Codes: * Any 0 All (slower) Help Keywords: * Any 0 All (slower) Help ^-------' u-a----- —Ic ^---=---- General Finaiurc 01 bUS1nCSS ❑ Manufacturing ❑ Construction ❑ Research & Development O Services Minimum Acceptable Bonding Levels Construction Bonding Level (per contract) Construction Bonding Level (aggregate) Service Bonding Level (per contract) Service Bonding Level (aggregate) Quality Assurance Standards ❑ ANSI/ASQC Z1.4 ❑ ISO-9000 Series ❑ ISO 10012-1 ❑ MIL-Q-9858 ❑ MIL-STD-45662A -Size- 0 At least OO No more than Employees and/or Annual Gross Revenue 't.aNCIIJI I w.-j Accepts Government Credit Card? 0 Required * Not Required GSA Advantage Contract? 0 Required* Not Required Exporter? 0 Yes O Wants to Be O Either* Not Required ❑ Has an Export Profile in TM OnLine (*) (*) To search the contents of "Export Profiles", use the DSBS-affiliated Trade Mission Online Search ("TM OnLine"). https://web.sba.gov/pro-net/search/dsp_dsbs.cfm 2/4 5/10/2021 SBA - Dynamic Small Business Search cw rlvinc CAGE Code: CAGE Cod Help DUNS Numbers: DUNS Numbers Help 8(a) Case Number: 8(a) Case # (Note: Searching by name is slower than other criteria.) Company Name or Trade Name: Company Name or Trade Name O Do "sounds like" matching O Do "first letters" matching O Do "contains" matching -Profile Status Last Updated O On or before OO On or after 05/10/2019 .OLaLua O Active (default) O Expired Registration in SAM O Not Fully Registered in SAM Default Public Search AII ("All" also sets Profile Last Updated to 'On or after 01/01/1900') -Search Results Display Options Maximum number of profiles to be returned at a time: Show All v Note: "Show All" shows as many profiles as you're allowed to receive, which may increase that limit to 5000. But due to a database restriction, adding "one -to -many" fields to the profile list (next item), lowers the limit to 1000. Choosing HTML Import format,below, automatically sets "Show All". Show the following fields in the profile list: Name and Trade Name of Firm; Contact; Address and City, State Zip; Capabilities Narrative; E-mail Address Edit the columns to be displayed Font Size (these usually affect all formats except HTML Import as text): O Tiny O Small OO Normal O Large O XLarge Format. Show the search results in: O Table format OO HTML Import format Save As...: O .text OO .xis (spreadsheet) If importing into Windows Excel 2007 or later, answer Yes to the format/suffix dialog. O Mail -merge format Delimiter:* comma O comma and blank O tab O Vertical format (useful for mobile users) NOTE: Search results will be randomized by the time of day you press the "Search Using These Criteria" button. Search Using These Criteria Reset Clear https://web.sba.gov/pro-net/search/dsp_dsbs.cfm 3/4 5/10/2021 SBA - Dynamic Small Business Search https://web.sba.gov/pro-net/search/dsp_dsbs.cfm 4/4 5/3/2018 Printer Friendly Version - Close This Window/Tab After Printing Welcome to the Dynamic Small Business Search Search Guidance All search form hotlinks open a new browser window. All form fields that require typing in data have "tooltips" with data format information. 44 NEW FEATURES FOR MOBILE USERS: Phone number hotlinks can be used to dial the number on mobile phones. Address hotlinks can be used to show the address in Google Maps. This is generally a self -certifying database. The SBA does not make any representation as to the accuracy of any of the data included, other than certifications relating to 8(a) Business Development, HUBZone or Small Disadvantaged Business status. The SBA strongly recommends that contracting officers diligently review a bidder's small business self -certification before awarding a contract. Location of Profile Location of Profile States: Searching within a State: (any state) AL - Alabama . (Requires exactly one state from the State list at left.) AK - Alaska AA - American Atlantic (APO/FPO) L Congressional District: Help AE - American Europe (APO/FPO) AP - American Pacific (APO/FPO) County: Select 1 State, then press Lookup v Lookup Help AS - American Samoa AZ - Arizona AR - Arkansas CA - California (How to make multiple selections.) Area Code or Phone Number Initial Fragment C Metropolitan Statistical Area Help SBA Servicing Office Help C Zip Code or Zip Code Initial Fragment Government Certifications http://dsbs.sba.gov/library/html/printer_friendly.htmI?CachedAsOf=2013-09-05T19:21 1/4 5/3/2018 Printer Friendly Version - Close This Window/Tab After Printing Government Certifications 8(a) Certified or 8(a) Joint Venture: • Required (Active Certifications only) U Required (Active Certifications and Previously Certified) O Required (Previously Certified only) Not Required Small Disadvantaged Business: • Required (Active Certifications only) Required (Active Certifications and Previously Certified) Required (Previously Certified only) Not Required HUBZone Certification: • Required (Active Certifications only) O Required (Active Certifications and Previously Certified) O Required (Previously Certified only) Not Required The SBA's 8(a), HUBZone and SDB certifications are also made available to external software via: SBSS Public Web Services. For more information, see also SBA Certifications in the search help page. Ownership and Self -Certifications Ownership and Self -Certifications O Any Minority Owned: O Any Native American Owned: O Tribally Owned O Alaskan Native Corp (ANC) Owned O Native Hawaiian Org (NHO) Owned O Other Native American O Other Minority Owned O Community Development Corporation (CDC) Owned O Self -Certified Small Disadvantaged Business O Service Disabled Veteran Owned O Veteran Owned (including Service Disabled Veteran Owned) O Any Women -Owned Small Business: (search help) O Women -Owned Small Business under the Women -Owned Small Business Program (more information) O Economically Disadvantaged Women -Owned Small Business under the Women -Owned Small Business Program O Women -Owned Small Business Joint Venture O Economically Disadvantaged Women -Owned Small Business Joint Venture (To start over in this section, if you like, you can use this hotlink: Clear These Checkboxes) Specific Nature of Business -Specific Nature of Business NAICS Codes: • Any All (slower) 238210,541512, Help "Buy Green" NAICS Codes: • Any All (slower) Help Keywords: • Any All (slower) Help General Nature of Business -General Nature of Business Manufacturing Construction Research & Development Services http://dsbs.sba.gov/library/html/printer_friendly.htmI?CachedAsOf=2013-09-05T19:21 2/4 5/3/2018 Printer Friendly Version - Close This Window/Tab After Printing Minimum Acceptable Bonding Levels Minimum Acceptable Bonding Levels Construction Bonding Level (per contract) Construction Bonding Level (aggregate) Service Bonding Level (per contract) Service Bonding Level (aggregate) Quality Assurance Standards Quality Assurance Standards ANSI/ASQC Z1.4 ISO-9000 Series ISO 10012-1 MIL-Q-9858 MIL-STD-45662A Size -size O At least • No more than L_ Employees and/or Annual Gross Revenue Capabilities r-Capabilities Accepts Government Credit Card? Required C• Not Required GSA Advantage Contract? Required • Not Required Yes Wants to Be Either • Not Required Exporter? Has an Export Profile in TM Online (*) (*) To search the contents of "Export Profiles", use the DSBS-affiliated Trade Mission Online Search ("TM OnLine"). Searching for a specific profile Searching for a specific profile CAGE Code: CAGE Coc Help DUNS Numbers: IDUNS Numbers Help 8(a) Case Number: 8(a) Case # (Note: Searching by name is slower than other criteria. Company Name or Trade Name Do "sounds like" matching • Do "first letters" matching Company Name or Trade Name: Do "contains" matching Profile Status http://dsbs.sba.gov/library/html/printer_friendly.htmI?CachedAsOf=2013-09-05T19:21 3/4 5/3/2018 Profile Status Printer Friendly Version - Close This Window/Tab After Printing Last Updated On or before • On or after mm/dd/yyyy -ILaLuO Active (default) Expired Registration in SAM Not Fully Registered in SAM Default Public Search All ("All" also sets Profile Last Updated to 'On or after 01/01/1900') Search Results Display Options -Search Results Display Options Maximum number of profiles to be returned at a time: Show All T Note: "Show All" shows as many profiles as you're allowed to receive, which may increase that limit to 5000. But due to a database restriction, adding "one -to -many" fields to the profile list (next item), lowers the limit to 1000. Choosing HTML Import format,below, automatically sets "Show All". Show the following fields in the profile list: Name and Trade Name of Firm; Contact; Address and City, State Zip; Capabilities Narrative; E-mail Address Edit the columns to be displayed Font Size (these usually affect all formats except HTML Import as text): Tiny Small • Normal Large XLarge Format. Show the search results in: Table format • HTML Import format Save As...: text • xls (spreadsheet) If importing into Windows Excel 2007 or later, answer Yes to the format/suffix dialog. Mail -merge format Delimiter: • comma comma and blank tab Vertical format (useful for mobile users) NOTE: Search results will be randomized by the time of day you press the "Search Using These Criteria" button. Search Using These Criteria Reset Clear This listing is from the SBA's PRODUCTION environment. URL: http://dsbs.sba.gov/dsbs/search/dsp_dsbs.cfm http://dsbs.sba.gov/library/html/printer_friendly.htmI?CachedAsOf=2013-09-05T19:21 4/4 Notice of Opportunity To Sarah Reynolds Rick Powell; Ci'tajuddin@sabreeinc.com'; C 'perfi-dawn843"ahoo.com'; C'taiuddin@sabreeinc.com';❑'aileen.dedios@jjglobal.services'; ❑'CWhitrner@swsgc.com'; ❑'afinney@trgroup1.com'; Bcc 'creeman@csftedlnologies.com'; patrick@hefcongrp.com';'angierodriguex@globebuilders.com'; ❑'Mail@fastinginc.com'; 'amy.barnett@rn-bus.com'; 'nprabha@kyrencs.com'; 'jd@jdcminc.com'; e 'vijaym@emisinc.com'; fasthreakgc@gmail.mm'; 'damon@:atsgrp.com'; Tslade@sladellc.com'; ❑'jennaxeese@aeiinflxorr; vehsan@archsystemsincxom'; ttremont@siloted7group.com'; 'patrick@fhefcongrp.com'; 'linda@g-einc.com'; 'rocky @milconco. com'; 'rocky @milconco. com'; 7'geri@sheffieldconstructonllc.nef'jim@ppwbuilders.com'; 'susan@ashfordind.com'; Q� Dear Vendor, You were registered on the United States Small Business Administration website under one or more of the following NAICS Codes 238214 and 541512 which includes the topic of this Solicitation. The Interlocal Purchasing System (TIPS) has available now, at the link below, Solicitation 21D503 Networking Equipment, Software, and Services. You are invited to participate. https:/Itips.ic)nwave.net/CurrentSc)urcfngEvents.aspx Please note that there is no specific project to award. TIPS utilizes IDIQ Contracts, where IDIQ is an abbreviation of the term "Indefinite Delivery/Indefinite Quantity'. This is a type of contract that provides an indefinite quantity of supplies or services during a fixed period of time or for the life of the awarded agreement. This solicitation was issued as a prospective award for a pricing agreement to be used when aTIPS Member entity needs the goods or services offered under the agreement. Best regards, Sarah Reynolds Attorney at Law Deputy General Counsel/Contract Manager ESC Region 8/The Interlocal Purchasing System (TIPS) 4845 Highway 271 North Pittsburg, TX,75686 Telephone: (866) 839-8477 Direct Line: (903) 575-2673 FAX: (866) 839-3472 https://www.tips-usa.com/ No attorney /client relationship is created and no legal advice is provided via this email if the email is to anyone not a TIPS or ESC 8 employee or contracted worker of same. Ern aiIs to a TIPS or ESC 8 employee or contracted worker should he considered a privileged legal communications response unless determined by this attorney or a court of competent jurisdiction to the contrary. From: Rick Powell To: "ray(a)mbdadallas.com"; "admin(a)mbdadallas.com" Subject: Notice of opportunities for MWBE and other disadvantages businesses Date: Thursday, May 03, 2018 3:38:00 PM Dear MBDA, TIPS is required under Federal regulations to work with MBDA in an effort to notify potential vendors for our procurement solicitations. The Interlocal Purchasing System (TIPS) has available now, at the link below, the following solicitations. 180501 Networking Equipment, Software and Services- 2 part 180502 School Buses New and Used (including parts & repairs) 180503 Software 180504 Shelters for Storm, Active Shooter and other Emergencies (2 Part) 180505 Election Equipment and Services You are invited to notifiy companes you assist to participate. https://tips-usa.com/rfp.cfm Regards, Rick Powell Attorney at Law General Counsel/Procurement Compliance Officer ESC Region 8/The Interlocal Purchasing System (TIPS) 4845 Highway 271 North Pittsburg,TX,75686. Telephone: (866) 839-8477 FAX: (866) 839-8472 No attorney /client relationship is created and no legal advice is provided via this email. Company Name Contact Person Mailing Address City Stat(Zip THE PERSONAL COMPUTER STORE, GM/Tim Rhome INC. DBA AVINEXT,1400 UNIVERSITY DR E COLLEGE STATION TX 77840- KAIROS PROFESSIONAL SERVICES LLC Pamela Anderson 16611 HARTMAN RIDGE CT, HOUSTON TX 77053- SOLID BORDER, INC. DEREK DEL BARRIO 1806 TURNMILL ST, SAN ANTONIO TX 78248- INTENSIFY TECHNOLOGIES, INC Intensify Technologies Inc 4645 AVON LN,SUITE 250 FRISCO TX 75033- CYBERSOFT TECHNOLOGIES, INC. Bhaskar Patel 4422 CYPRESS CREEK PARKWAY SUITE 400, HOUSTON TX 77068- WGM PARTNERS LLC Luzona McLaughlin 18714 CAMPBELL RD, DALLAS TX 75252- CAN-AM WIRELESS, LLC Johan Rahardjo 8704 CREST RIDGE CIR, AUSTIN TX 78750- LODESTAR SYSTEMS INC. President / Umarani Pingali 77 SUGAR CREEK CENTER BLVD, STE 190, SUGAR LAND TX 77478- PC & CABLE President / Luanne F. Edelman 202 REYNOLDS AVE, LEAGUE CITY TX 77573- TUNABEAR INC. President / Benjamin Dai 11711 HILLCREST ROAD, DALLAS TX 75230 LAWTON MANAGEMENT LLC Joshua Lawton-Belous 10809 RANGE VIEW DR, AUSTIN TX 78730- APPIN POINT TECHNOLOGIES LLC Vanessa L. Ozuna 150 W PARKER RD,THIRD FLOOR HOUSTON TX 77076- GTS TECHNOLOGY SOLUTIONS, INC. Laura Grant 9211 WATERFORD CENTRE BLVD,SUITE 275 AUSTIN TX 78758- CBM ARCHIVES CO., LLC Cookie Gonzales 1779 WELLS BRANCH PKWY,#110 B-369 AUSTIN TX 78728- OFFICETECH JEFFERY EVANS P 0 BOX 450903, HOUSTON TX 77245- SOURCEMATCH Wolf Metzner PO BOX 91236, AUSTIN TX 78709- DFW TECHNOLOGY, INC. Charlie W. Chen 1201 INTERNATIONAL PKWY,SUITE 100 RICHARDSON TX 75081 MOBIUS PARTNERS, LLC Junab Ali 1711 CITADEL PLZ, SAN ANTONIO TX 78209- OPTIMIZATION ZORN CORPORATION Terese Finitzo 2201 E LAMAR BLVD STE 280, ARLINGTON TX 76006- DOCUMENT LOGISTIX LLC Kim Kuykendall 18851 W STATE HIGHWAY 29, LIBERTY HILL TX 78642- KNS IT GROUP INC Abdus Sikder 4205 ENGADINA PASS, ROUND ROCK TX 78665- MPULSE HEALTHCARE, LLC Tyrone J. Dixon 3 SUGAR CREEK CENTER BLVD.,STE 100 SUGAR LAND TX 77478- ELITE SOLUTIONS, INC. Chris Kinsey PO BOX 60423, SAN ANGELO TX 76906- ASPIRON TECHNOLOGIES CORP. Christian Sause 700 CENTRAL EXPY S,SUITE 400 ALLEN TX 75013- AUSTIN VR LAB LLC Mohammed Ali 4812 CALHOUN CANYON LOOP, AUSTIN TX 78735- CYBER WARFIGHTERS GROUP INC Tahjar Roamartinez 506 W 15TH ST,STE 207 AUSTIN TX 78701- ASPELL SERVICES, INC. Patrick Aspell 247 BARBARA DR, SAN ANTONIO TX 78216- RFD & ASSOCIATES INC Anne Davison, President 401 CAMP CRAFT RD, AUSTIN TX 78746- ANR CONSULTING GROUP, INC. Director/Anita Gupta 2013 GLENMERE DR, ALLEN TX 75013- INDYBRITE, INC. ANANTHA BABBILI 3526 SANTA FE, ST., CORPUS CHRISTI TX 78411 STORAGE ASSESSMENTS LLC CEO/Carolyn Chambers PO BOX 864017, PLANO TX 75086- CHECKPOINT SERVICES, INC. KRISTEN L. COX 4743 JOHNSON CREEK LOOP, COLLEGE STATION TX 77845- LUNA DATA SOLUTIONS INC CEO/Dana R Jones PO BOX 140393, AUSTIN TX 78714- SAFEBIT SOLUTIONS, INC. Faraz Hussain 1300 N SAM HOUSTON PKWY E,SUITE 230 HOUSTON TX 77032- ENSTRUCTURE LLC Ken Nguyen 2800 CREEKS EDGE PKWY, AUSTIN TX 78733- PERENNIAL CONSULTING, LLC Yulanda Campbell 5813 MAXIE ST, HOUSTON TX 77007- EDUCATION PARTNERS SOLUTION, INC. ED GIFFORD 16107 KENSINGTON DR,SUITE 254 SUGAR LAND TX 77479- DALLAS URBAN CONSULTING, LLC Daniel Vargas 931 SPRINGWOOD LN, DUNCANVILLE TX 75137- CENTEX TECHNOLOGIES Abdul B. Subhani 501 N 4TH ST, KILLEEN TX 76541- VIRTUO GROUP CORPORATION Theresa G. Blackwell 6700 WOODLANDS PKWY,SUITE 230 - 322 THE WOODLANDS TX 77382- ECOM CONSULTING, INC. Baku Kshatriya 2828 W PARKER RD # 224, PLANO TX 75075- MMC GROUP, L.P. Pamela J Young 105 DECKER CT,SUITE 1100 IRVING TX 75062- ELECTRO SYSTEMS ENGINEERS, INC. J. Antonio Rico 5400 SUNCREST DR STE B3, EL PASO TX 79912- INTEGRATEUS LLC SAI KUMAR 2900 N QUINLAN PARK RD STE 240, AUSTIN TX 78732- UNIVERSAL NETWORK SYSTEMS, INC. Universal Network Systems, Inc. 1701 GATEWAY BLVD,SUITE 301 RICHARDSON TX 75080- SUNNET SOLUTIONS CORPORATION Sandy Huang 9990 RICHMOND AVE.,SUITE 180 HOUSTON TX 77042- FIDELITY PARTNERS MEDICAL STAFFING, LLC Bo DePena 8600 WURZBACH RD,SUITE 1000 SAN ANTONIO TX 78240- FULLIDENTITY.COM, INC Dayla Richardson 380 CAGLE CROW RD, MANSFIELD TX 76063- IPSECURE, INC. Jesse Rodriguez 12001 NETWORK BLVD STE 200, SAN ANTONIO TX 78249- 4 CONSULTING, INC. Vivek Anand 1050 W CAMPBELL RD,SUITE 100 RICHARDSON TX 75080- FRENZEL & FRENZEL, LLC Misty Frenzel owner 6357 CLAIRE DR, FORT WORTH TX 76131- VISUAL NET DESIGN LC Manuel Oblitas 218 E RAMSEY RD, SAN ANTONIO TX 78216- SALCO PROPERTIES, LLC Yul Salaburu 12150 VALLIANT ST STE B, SAN ANTONIO TX 78216- FRONTERA CONCEPTS, LLC CEO- John C. Garza 100 NE LOOP 410,STE. 710 SAN ANTONIO TX 78216- CROSS DEVELOPMENT/ Holly Addison MONTGOMERY LP,550 CLUB DR MONTGOMERY TX 77316- HIREBLAZER LLC lavanya Vankayalapati 108 WILD BASIN RD,SUITE 250 AUSTIN TX 78746 HO2 SYSTEMS LLC Harry Omoregie 4000 WOODBINE LN, PROSPER TX 75078- RIGHTSTAFF, INC. Shelley Lamb Amason 4919 MCKINNEY AVE, DALLAS TX 75205- CLEAR TECH LLC Vincent Paul Rendon 6611 CHASETHORN DR, SAN ANTONIO TX 78249- STARKS TECHNOLOGY SERVICES Bryan Starks 2820 DAYBREAK DR, DALLAS TX 75287- DYNAMIC COMPUTING SERVICES CORPORATION Jennifer Young 3307 NORTHLAND DR,SUITE 250 AUSTIN TX 78731- TABORDA TEXAS, LLC Donna R Holliday 13501 RANCH ROAD 12,SUITE 103, #17 WIMBERLEY TX 78676- CORERECON, LLC John Martinez 711 N CARANCAHUA ST,SUITE 300 CORPUS CHRISTI TX 78401- INVENTIVE PATRIOTS LLC Laura Ruffino 13316 CRAVEN LN, MANOR TX 78653- VINTAGE COMPUTER BROKERS, INC. DBA President -Sheryl M. Hanes 4100 SMITH SCHOOL RD BLDG 1,4100 SMITH AUSTIN TX 78744- TALENT 101, INC Janet Trompert 16200 ADDISON RD,SUITE 110 ADDISON TX 75001- PETROSYS SOLUTIONS, INC. IRENE GONZALEZ GRIFFITH PO BOX 272128, HOUSTON TX 77277- BARTON ENDEAVORS, LLC DBA Zen Trevino BARTON LOGISTICS,4333 STATE HWY 16 SOUTH BANDERA TX 78003 SHI GOVERNMENT SOLUTIONS, INC Texas Team 3828 PECANA TRL, AUSTIN TX 78749- VIA TECHNOLOGY, LLC MANUEL VILLA 906 FREDERICKSBURG RD, SAN ANTONIO TX 78201- FLAGTREE SYSTEMS, LLC President/Gurusamy Palanichamy 1400 PRESTON ROAD,4TH FLOOR PLANO TX 75093 MENTOR BUSINESS SOLUTIONS Daniel Wilkenfeld 1815 HIDDEN SPRINGS PATH, ROUND ROCK TX 78665- CRI ELECTRIC, INC Israel Garza PO BOX 680191, SAN ANTONIO TX 78268- OSI VISION LLC David Henderson 17806 W INTERSTATE 10 STE 300, SAN ANTONIO TX 78257- AETOS LLC jose M negrete 5310 STATICE HUNT, SAN ANTONIO TX 78253- SAPTA SYSTEMS, LLC JITENDRA KHANDRIKA 18727 NEEDLE ROCK, SAN ANTONIO TX 78258- EKHP CONSULTING LLC Bill Peek 425 OAK SPRINGS DR, SEGUIN TX 78155- SERVICE CLUSTERS LLC Preya Sundaram 3204 SKY RIDGE LN, CEDAR PARK TX 78613- SECURE APPS, LLC Marcus W Hervey 208 TUTTLE RD, SAN ANTONIO TX 78209- TEKGRATION LLC Staci Beane 539 W COMMERCE ST # 757, DALLAS TX 75208- CONNECTTEL, INC. Kannan Kaliyur PO BOX 203398, AUSTIN TX 78720- OPTIMIZED TECHNICAL SOLUTIONS, INC. Travis Griffin 1811 S LAREDO ST,SUITE 114 SAN ANTONIO TX 78207- VIEWTECH GROUP, LLC Miki Clement 950 E STATE HIGHWAY 114 SUITE 160, SOUTHLAKE TX 76092 PROJECTIZED SOLUTIONS, LLC Errol Sykes 7503 HARLOW DR UNIT 18094, SAN ANTONIO TX 78218- MPS TECH SOLUTIONS, LLC Allan Johnson 902 KITTY HAWK RD,STE 170-425 UNIVERSAL CITY TX 78148- FIOSTA TECHNOLOGIES, LLC Dave Cruz PO BOX 88, HELOTES TX 78023- ALAMO CITY ENGINEERING SERVICES INC CRAIG T STEPHENS 3463 MAGIC DR,SUITE 137 SAN ANTONIO TX 78229- AK TELECOM, LLC Matt R Sturdivant 906 PHILCO DR,UNIT A AUSTIN TX 78745- BUZZCLAN, LLC VP/Sachin Jain 5757 ALPHA RD., #340, DALLAS TX 75240 ZIGATTA, LLC Nahid Giga 5757 MAIN ST,STE 200 FRISCO TX 75034- 7ECOM, LLC Maruthi Karpey 5825 FOLSUM PL, MCKINNEY TX 75070- BARBARIAN USA INC Dan Chainani 16422 STUEBNER AIRLINE RD, SPRING TX 77379- PCCARE, INC. PAT DAVENPORT 221 PARKING WAY ST, LAKE JACKSON TX 77566- COMPLETE TABLET SOLUTIONS LLP Leslie Fisher 11525 STONEHOLLOW DR,BUILDING A SUITE B 220 AUSTIN TX 78758- ISHIR, INC. Rishi Khanna 6012 BETH DR, PLANO TX 75024- FOCUZMINDZ INC. Mary Rajan 1108 SOLDIERS FIELD DR STE 675, SUGAR LAND TX 77479- ALLIANCE-TEXAS ENGINEERING CO. GAYLE HEATH DBA ALLIANCE TRANSPORTATION GROUP, AUSTIN TX 78758 WALKERCOM, INC. Richard Gonzalez 17723 PEARLAND SITES RD, PEARLAND TX 77584- AFFINNITTI BUSINESS SOLUTIONS, INC. Haider Niazi 3406 SPOTTED FAWN CREST CT, RICHMOND TX 77406- GENIUS ROAD, LLC Kimberly Zanatta 14800 QUORUM DR,SUITE 285 DALLAS TX 75254- QUACITO LLC Nitesh Jain 1235 SAFARI ST, SAN ANTONIO TX 78216- REVEL SOLUTIONS, LLC Manuel Silva 5535 MEMORIAL DR # F105, HOUSTON TX 77007- TECHNOLOGY CONSORTIUM, LLC David Palacios PO BOX 202785, AUSTIN TX 78720 NETSYNC NETWORK SOLUTIONS, INC. Kristi Matsunaga 2500 WEST LOOP SOUTH,SUITE 510 HOUSTON TX 77027- BEEPSMART COMMUNICATIONS INC. PRESIDENT/QUAZI FARUQUE 990 N BOWSER RD,SUITE 720 RICHARDSON TX 75081- BROCK TECHNOLOGY GROUP LLC Kevin Gilmore 4687 COLLEGE ST, BEAUMONT TX 77707- FLEXERA GLOBAL, INC Satish C. Nannapaneni 136 ELDRIDGE RD,SUITE C SUGAR LAND TX 77478- ALCON DATA-TEL SOLUTIONS LLC Pres./Eduardo Contreras 5808 BALCONES DR STE 104,104 AUSTIN TX 78731- EVERGE GROUP LLC Esteban Neely 4965 PRESTON PARK BLVD,SUITE 700 PLANO TX 75093- ROMAN'S FIRE & ALARM INCORPORATED AMANDA L. MARTINEZ PO BOX 6873, CORPUS CHRISTI TX 78466- COMPUTIZE, INC. Linda Watkins 80 E MCDERMOTT DR, ALLEN TX 75002- ABACUS COMPUTERS INC. MOHAN SINGH SUITE 1350,E DESTA DRIVE MIDLAND TX 79705 DISRUPTERS LLC Gary Whidden 9704 BUNDORAN DR, AUSTIN TX 78717- SARVICUS LLC Marc Packard 9002 CHIMNEY ROCK RD STE G# 205, HOUSTON TX 77096- BEPC INCORPORATED Oscar Casillas 3240 EXECUTIVE DRIVE, SAN ANGELO TX 76904- MEDIA RIDERS, INC. Erika Mcreaken 2800 E BROADWAY SUITE C 413, PEARLAND TX 77581 SISTEMA TECHNOLOGIES, INC. Joe Vallejo, Business Cell 210-863-97" 5750 EPSILON, SAN ANTONIO TX 78249- HULL INFORMATION TECHNOLOGY Paul Hull SOLUTIONS & SERVICES, L.L.C.,1500 EXALL ST. LLANO TX 78643 KANAND CORPORATION Harshal Shekatkar 13359 N HIGHWAY 183 # B406-122, AUSTIN TX 78750- SPERO SOLUTIONS, INC. Spero Solutions Inc. 1431 GREENWAY DR,SUITE 975 IRVING TX 75038- INTECH SOUTHWEST SERVICES LLC Carmen Reyher 4778 RESEARCH DR, SAN ANTONIO TX 78240- AVANTOGY, INC. Arturo Borrego 5116 MCDADE DR, AUSTIN TX 78735- IT CONFLICT LLC Eric Sanchez 600 ROUND ROCK WEST DR,STE 503 ROUND ROCK TX 78681- KELLTECK, INC Kellteck 2411 LAKE FORK DR, WYLIE TX 75098- VFUSION LLC Madhusudan R Voruganti 1067 GREAT MEADOW DR, ALLEN TX 75013- SOAP ENGINEERING, LLC MUHAMMAD SADIQ 1409 BRITTMOORE RD, HOUSTON TX 77043- EXCELLENCE IN IS SOLUTIONS, INC. Deepak Khosla PO BOX 920720, HOUSTON TX 77292- ARRATI INCORPORATED Shobhna Nihalani 2245 TEXAS DR,SUITE 300 SUGAR LAND TX 77479- DATA AGILITY GROUP, INC. Salima Abbas 7423 LAS COLINAS BLVD,SUITE 103 IRVING TX 75063- WAYPOINT GOVERNMENT SOLUTIONS, LLC Jae Shin Neyman 2113 WOODSTON DR, ROUND ROCK TX 78681- CLOUD INGENUITY, LLC Owner/ Suzanne Kosub 4100 INTERNATIONAL PKWY,#1100 CARROLLTON TX 75007- PMCS SERVICES INC Andy Smetana 421 EMERALD RIDGE DR, AUSTIN TX 78732- CYBERDEFENSES, INC. ARMANDO ORDONEZ 1 CHISHOLM TRAIL RD,SUITE 327 ROUND ROCK TX 78681- JAGNELL, LLC Olutoye Adeleke 18100 WEST ROAD„UNIT 205 HOUSTON TX 77095 CRYSTAL COMMUNICATIONS, LTD. DANIEL CHONG 1525 LAKEVILLE DRIVE STE 230, KINGWOOD TX 77339 TANCHES GLOBAL MANAGEMENT, INC. Tanaz Choudhury 138 ELDRIDGE RD,SUITE G SUGAR LAND TX 77478- CIMA SOLUTIONS GROUP, LLC Juan A. Alday 118 LYNN AVE,SUITE 300 LEWISVILLE TX 75057- FULL CIRCLE TECHNOLOGIES, LLC Abheeshek Sharma 7411 HINES PL STE 100, DALLAS TX 75235- VERGE VENTURES, LLC Srini Gorty 49 DUNROBIN, RICHARDSON TX 75082- OJASAM LLC Bipin Kulkarni 1540 KELLER PKWY,108-475 KELLER TX 76248- MDL ENTERPRISE, INC. President/MICHELE LAMM 9888 SOUTHWEST FWY, HOUSTON TX 77074- NEW ERA NETWORKS, LLC Gabriel Medina Velasquez 1452 HUGHES RD,STE 200 GRAPEVINE TX 76051- SKY COMMUNICATIONS, INC. Jeff Kincannon 6101 LONG PRAIRIE RD,SUITE 744-162 FLOWER MOUND TX 75028- KUMITECH, LLC Kumitech Team 4900 AIRPORT PKWY UNIT 101, ADDISON TX 75001- THE JKT FINANCIAL GROUP, LLC James Jones 320 DECKER DR STE 100, IRVING TX 75062- AC CABLE & COMMUNICATIONS, INC. ALEX CANTU/PRESIDENT 13241 VALLEY BRANCH LN,SUITE 100 FARMERS BRANCH TX 75234- 5 WARDS GROUP, LLC Angela Pena -Ward 3920 FOX TROT TRAIL, BULVERDE TX 78163 MODUSLIGHTS TECHNOLOGIES LLC Oluwatomisin Daniel Asere 2401 FOUNTAIN VIEW DR,STE 461 #2023 HOUSTON TX 77057- MICROASSIST INC COO/Donald Twining 8500 SHOAL CREEK BLVD,SUITE 4-225 AUSTIN TX 78757- CABLING & WIRELESS SOLUTIONS OF CARLOS A ANCIRA TEXAS, INC.,22012 BUSH DR WACO TX 76712- PINNACLE TECHNICAL RESOURCES, INC. Jessica Narvaez, CDO DBA PINNACLE GROUP,5501 LBJ FWY SUITE 600 DALLAS TX 75240- ADVANCOMM, LLC Joe Muro PO BOX 542721, DALLAS TX 75354- LINK AMERICA, LLC Felix Vargas 3002 CENTURY DR, ROWLETT TX 75088- STRATEGIC PARTNERSHIPS, INC. Kirk Yoshida 901 S MO PAC EXPY BLDG 1 STE 100, AUSTIN TX 78746- GB TECH, INC. Ivan Burkett 2200 SPACE PARK DR STE 400, HOUSTON TX 77058- WEB-HED TECHNOLOGIES, INC. Janie Gonzalez 1710 N MAIN AVE, SAN ANTONIO TX 78212- VERDTEK INC GILBERT BENAVIDES 7000 N MOPAC EXPY STE 200, AUSTIN TX 78731 SEAMLESS ADVANCED SOLUTIONS, LLC Megan Snow 12600 HILL COUNTRY BLVD,SUITE R-275 BEE CAVE TX 78738- 5K TECHNICAL SERVICES LLC Owner/Tonia Kirkendall 1201 WEST 15TH STREET,SUITE 320 PLANO TX 75075 SCUTTLEBUTT SERVICES LLC Robert Schaffner 12611 NORTH RAVEN SHORE DR., CYPRESS TX 77433 JM ENGINEERING, LLC Melissa Weinberger 1314 HILLRIDGE DR, ROUND ROCK TX 78665- COMPULABS ETC LLC Howard J Rattliff Jr 5125 WICHITA ST. BOX 15844, FORT WORTH TX 76119- INTELLICONNECT, LLC Tom Hazelton 2133 LATTICE CT, PLANO TX 75075- TECHNOLOGY ASSETS, LLC DBA GLOBAL President/Carrie Hudson ASSET,1815 MONETARY LN SUITE 100 CARROLLTON TX 75006- COMPQSOFT, INC. Madina Shaik 505 N. SAM HOUSTON PKWY EAST,SUITE 682 HOUSTON TX 77060- 459 SOLUTIONS Toan Do 837 E 38TH ST, AUSTIN TX 78705- CARRION GROUP, LLC David Carrion 633 E FERNHURST DR STE 1103, KATY TX 77450- TEXAS INDUSTRIAL SOLUTIONS, INC. John Segovia 13732 HARBOR DR, WACO TX 76712- D & A COMPLETE SERVICES LLC Dollie Adams 8511 SHELLVILLE CT, HOUSTON TX 77040- DECISION TREE, INC. Jennifer D. Lawson 306 THUNDERBIRD DR, EL PASO TX 79912- SPECTRUM IMAGING TECHNOLOGIES, INC. Matt Elliott 5900 GATEWAY BLVD E, EL PASO TX 79905- TECHNOLOGY FOR EDUCATION, L.L.C. THERESA ANDERSON 658 ALLIANCE PKWY, HEWITT TX 76643- TEQSYS, INC. Keri Ramirez 4301 W WILLIAM CANNON DR,SUITE B150-301 AUSTIN TX 78749- NEOS CONSULTING GROUP, LLC Mgr & Pres./Karon Irby P.O. BOX 12986, AUSTIN TX 78711 VARAY SYSTEMS, INC. President / Patrick R. Holland 201 E MAIN DR,SUITE 700 EL PASO TX 79901- THE MASSER GROUP, INC. Hermann Masser 7101 N MESA ST # 601, EL PASO TX 79912- COMPUTER NETWORK DESIGNS LLC Angelo Winfield PO BOX 54956, HURST TX 76054- VISION IT CONSULTANTS LLC Emily Young 3308 BROADWAY,SUITE 300 SAN ANTONIO TX 78209- NASARE ENTERPRISES, LLC. Nana K. Asare 4617 WHITE ROCK ST, HOUSTON TX 77051- THE FULCRUM GROUP, INC. VP/David Johnson 5751 KROGER DR,SUITE 279 FORT WORTH TX 76244- I.T. MATTERS, INC. John Crafton 2211 NORFOLK ST STE 777, HOUSTON TX 77098- CONNECTIVE TALENT CORP. Rick Krostag 3555 TIMMONS LN,SUITE 1500 HOUSTON TX 77027- LIBERTY EQUIPMENT SALES, INC. President / Cynthia R Leftwich 15115 CLAYPOOL ST, HOUSTON TX 77032- DELCOM GROUP, L.P. LARRY LILES P.O. BOX 560158, THE COLONY TX 75056- COOPER CONSULTING COMPANY Melynda Caudle PO BOX 81651, AUSTIN TX 78708- THE WILKINS GROUP, INC. TOMEKA HEROD SUITE #200,1710 FIRMAN DR RICHARDSON TX 75081- ANALYTIC FOCUS LLC Adrian M. Cowan 11467 HUEBNER RD STE 200, SAN ANTONIO TX 78230- CYBER RHINO SOLUTIONS, LLC Rufino Joey Coronado III 881 BUNTON RESERVE BLVD, KYLE TX 78640- EDUTEKS INC Pablo Ruiz 2301 W KINGS HWY, SAN ANTONIO TX 78201- PEDIGO STAFFING SERVICES, LLC Debbie Pedigo 503 S AUSTIN ST, SEGUIN TX 78155- STARS INFORMATION SOLUTIONS David L. Granato 12813 WETMORE RD, SAN ANTONIO TX 78247- JET SOFTWARE SOLUTIONS INCORPORATED President / Michelle Jones 2626 COLLINGWOOD DR, ROUND ROCK TX 78665- SUNLAND GROUP, INC. Brandy Waters 1812 CENTRE CREEK DR,SUITE 350 AUSTIN TX 78754- RSW TECHNOLOGIES, INC. CEO & CFO/Charlotte Woodruff 19707 CHERRYWOOD BEND DR,SUITE 111 CYPRESS TX 77433- CPI HOLDINGS, LLC Arunkumar Murugan 3934 CYPRESS CREEK PKWY STE 205, HOUSTON TX 77068- ESOLVIT INC. Usha Boddapu 11675 JOLLYVILLE RD STE 152, AUSTIN TX 78759- C & T INFORMATION TECHNOLOGY PRES./SHANNON CONWAY CONSULTING, INC.,201 S LAKELINE BLVD SUITE 803 CEDAR PARK TX 78613- HANSFAX CORP. DBA SEAMLESS SOLUTIONS Sandra Hansen 7786 BLANKENSHIP DR, HOUSTON TX 77055- ALIS SOFTWARE LLC LAXMINARAYANA KONDA 595 ROUND ROCK WEST DR,SUITE 602 ROUND ROCK TX 78681- BRIGHTLEAF GROUP, INC. Jane Scott 7000 NORTH MOPAC EXPWY,SUITE 200 AUSTIN TX 78731 MAYAN TECHNOLOGIES, LLC Maura Hunter 1333 W MCDERMOTT DR,SUITE 150 ALLEN TX 75013- CAPITOL SYSTEMS INC DAVID BALEY 1405 SHELTON RANCH RD, DRIPPING SPGS TX 78620- STELLARGY SERVICES, LLC Cecily E Bennett 3819 HALEYS WAY, ROUND ROCK TX 78665- LATENCIE ELECTRONICS CORPORATION Carl Jones 16225 PARK TEN PL,SUITE 500 HOUSTON TX 77084- HIMARA TECHNOLOGIES, INC. Alex Maldonado 950 E STATE HIGHWAY 114,SUITE 160 SOUTHLAKE TX 76092- HT STAFFING SOLUTIONS, LLC DBA Managing Ptr/Carolyn Burgess THE HT GROUP,PO BOX 1328 ORANGE TX 77631- QA SYSTEMS, INC. Marcos Gutierrez 3267 BEE CAVES RD STE 107-514, AUSTIN TX 78746- VYMATIX SOLUTIONS LLC Venkat Gopi 7950 LEGACY DR STE 400-304, PLANO TX 75024- ACROSYS CORPORATION Alexander 0. Nworji PO BOX 1472, SUGAR LAND TX 77487- REYNA ENTERPRISES INC. DBA CRC GAUDENCIO REYNA 131 E PECAN BLVD, MCALLEN TX 78501- DALLAS TECHPORT Robert D Hudson 8830 REX CT, WAXAHACHIE TX 75167- RECRUITING SOURCE INTERNATIONAL LLC Bianca Jackson 21210 KINGSLAND BLVD,SUITE 2000 KATY TX 77450- ALINEDS LLC Davids Achonu 13359 N HIGHWAY 183,SUITE 406 692 AUSTIN TX 78750- SEMPER FEYE SOLUTIONS, INC. Garry Olson Jr. 13421 CAPADOCIA CV, AUSTIN TX 78727- BANSAR TECHNOLOGIES INC. Hemchand Bandreddy 9225 LIMONCILLO DR, AUSTIN TX 78750- INFODAT INTERNATIONAL, INC. Sam Merchant 9990 RICHMOND AVE,SUITE 250N HOUSTON TX 77042- GHV CONSULTING LLC Anirudh Sharma 2115 GARDEN BROOK WAY, ALLEN TX 75013- CONVERGING IT SOLUTIONS, LLC Pres./Benjamin Hemsath 6841 VIRGINA PKWY #103-322, MCKINNEY TX 75071 SARATOGA SOFTWARE SOLUTIONS, INC Vice President/Brett M. Carter 1695 W FOREST GROVE RD, LUCAS TX 75002- WESTGATE COMPUTERS Sec. & Treasurer/Timothy A Monaghi 7606 SW 45 SUITE 400, AMARILLO TX 79119 PC CABLE CONNEXION INC Pres./LUANNE EDELMAN 202 REYNOLDS AVE, LEAGUE CITY TX 77573- TESSELLATIONS INCORPORATED Sangita (Beni) Patel 215 WEST GREYWING CIRCLE, THE WOODLANDS TX 77382- RHYAN TECHNOLOGY SERVICES, LLC Manager - Bill Rhyan 901 S. MOPAC EXPRESSWAY, BARTON OAKS PLAZA 1 AUSTIN TX 78746 COMPUTER SOLUTIONS Carolyn Labatt, CEO 814 ARION PKWY,SUITE 101 SAN ANTONIO TX 78216- SOUTHERN DATACOM, INC. Gina Pounds President 3508 MONTOPOLIS DR, AUSTIN TX 78744- E QUALITY CORPORATION Mickie Scott 1308 SCOTT DR, CEDAR HILL TX 75104- SIGMA SURVEILLANCE INC. DBA STS 360 John Hoffman 4040 STATE HIGHWAY 121,SUITE 160 CARROLLTON TX 75010- LUNATEK SOLUTIONS, LLC Peter Singer 13425 MADRONE MOUNTAIN WAY, AUSTIN TX 78737- ANNAPURNA SOLUTIONS LLC Jan Naidu 5000 GULF FREEWAY, UHTB 4, 2ND FLOOR,SUITE HOUSTON TX 77204- SPURTECH CONSULTANTS INC. Syed Mustafa 3809 SPYGLASS COVE, ROUND ROCK TX 78664 GAIN INNOVATION, LLC Emilio Caamano 1320 ARROW POINT DR, STE 501 #TW104, CEDAR PARK TX 78613 NUMBERS ONLY, INC Sharmila Polavarapu 1848 NORWOOD PLZ,SUITE 112 HURST TX 76054- DIGERATI SYSTEMS INC Phani Vemuri 8501 WADE BLVD STE 520, FRISCO TX 75034- MARK III SYSTEMS - GOVERNMENT SOLUTIONS, Edgar Romero LLC,3600 S GESSNER RD., SUITE 170 HOUSTON TX 77063- RIGHT PROSPECTS LLC Scott Jorgensen 518 SUMMER MIST LN, ROSENBERG TX 77469- TOW AWAY ZONE LLC NORMA L. RIVERA 7526 EXETER, CORPUS CHRISTI TX 78414- DREAM RANCH, LLC Sheri De Wet 129 N 2ND STREET SUITE B, KRUM TX 76249- HORIZON TELEPHONE SYSTEMS, INC. Rey G. Salinas 12918 FLAGSHIP, SAN ANTONIO TX 78247- SERVCORE, LLC Jessica Garza 244 FM 306,STE 120-513 NEW BRAUNFELS TX 78130 BR SMITH, LLC Brenda R Smith 1625 AMARONE DR, LEANDER TX 78641- VELOCITY UNIFIED COMMUNICATIONS INC. Jamal Thompson 616 CYPRESS CREEK PKWY,STE 250 HOUSTON TX 77090- SANDOZ CONSTRUCTION SOLUTIONS LLC Joseph Sandoz 3909 SUMMER MANOR DR, LEAGUE CITY TX 77573- Date : 2021/05/10 10:52:05 -MBL SUMMARY Search Found 242 Vendors ,242 are Hubs , Includes 0 Inactive Vendors Search Condition : SearchType=HUB's On CMBL,Sectionl Class Code=920,Sectionl Item(s)=(37),Section2 Class Code=208,Section2 Item(s)=(27) To ❑ Sarah Reynolds El Rick Powell; ❑'info@avinext.com'; 'kairosprofessionalservices @,outlook. com'; 'derek9solidborder.com'; 'info @tintensifytech.com'; ❑bhaskar.patel@cylbersoft.nee? 'Imdaughlin@ngmpartners.com'; Bcc 'jrahardjo@canamvireless.com; 'murali@Vodestarsys.com'; 'luannet�pc-cable.com'; 'sales @bonabear.com'; ]oshraimlbdlc.com'; I'vanessa.ozuna@appinpoint.com'; 'GTSSales@gts-ts.com'; cookie. gonzales@cbmarchives.cam'; 'jefflcdiasbcglobal.nee; 'Accountng@Sourcemab:h.team'; 'charlie_chenadfv%,technology.com';'3'junaba@mobiuspartners.com'; 'tfinitro@oa-systems, com'; 'kim.kuykendallr documentdogistx,com'; Iabdus.5ikder@,knsitgroup.com'; 'tdixon@:mpulsehealth.com'; LJ'dvistapher.kinsey@lelitesoluton.com'; 'dvistan.sause@aspironbe!�nologies,cam'; Dear Vendor, You were registered cn the State of Texas CMBL website under one or more of the following N IGP codes 920-37 or 203-27 which include the topic of the following solicitation. The Inter -local Purchasing System (TIPS) has available now, at the link below, Solicitation 210503 Networking Equipment, Software, and Services (2 Part JCC). You are invited to participate. https://ti ps. i onwave. net/Curre nt5ourci PgEvents. asp Please note that there is no specific project to award. TIPS utilizes IDIQ Contracts, where IDIQ is an abbreviation of the term "Indefinite Delivery/Indefinite Quantity". This is a type of contract that provides an indefinite quantity of supplies or services during a fixed period of time or for the life of the awarded agreement. This solicitation was issued as a prospective award for a pricing agreement to be used when aTIPS Member entity needs the goods or services offered under the agreement. Best regards, Sarah Reynolds Attorney at Law Deputy General Counsel/Contract Manager ESC Region 8/The Interlocal Purchasing System (TIPS) 4845 Highway 271 North Pittsburg, TX,75686 Telephone: (866) 839-3477 Direct Line: (903) 575-2673 FAX: (866) 839-8472 https://www.tips-usa.com/ No attorney /client relationship is created and no legal advice is provided via this email if the email is to anyone not a TIPS or ESC 8 employee or contracted worker of same. Emails to a TIPS or ESC 8 employee or contracted worker should be considered a privileged legal communications response unless determined by this attorney or a court of competent jurisdiction to the contrary. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0801 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.19 NELSON BYRD WOLTZ, LLC CHANGE ORDER NO. 5: A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE CONTRACT WITH NELSON BYRD WOLTZ, LLC IN THE AMOUNT OF $395,009.00 TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE SERVICES FOR THE EARLY PACKAGE OF THE UPPER RAMBLE AND ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR THE LOWER RAMBLE IN THE CULTURAL ARTS CORRIDOR BOND PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, on June 19, 2018, the City Council approved a contract with Nelson Byrd Woltz, LLC, to provide landscape architecture services for the design of the Cultural Arts Corridor; and WHEREAS, change orders were previously approved to allow the landscape architect to proceed with Phase 2: Design Development, Construction Drawings, and Bidding Services; Phase 3: Construction Documentation, Bidding, and Negotiation; and Phase 4: Construction Administration; and WHEREAS, Change Order No. 5 will provide professional landscape architecture services for the completion of construction documentation, abd bidding and negotiation for the early package of the Upper Ramble as well as additional construction administration services for the Lower Ramble in the Cultural Arts Corridor. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 5 to the contract with Nelson Byrd Woltz, LLC in an amount not to exceed $395,009.00 for professional landscape architecture services for the early package of the Upper Ramble and additional construction administration services for the Lower Ramble in the Cultural Arts Corridor Bond Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Peter Nierengarten City of Fayetteville Staff Review Form 2021-0801 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item SUSTAINABILITY/RESILIENCE (631) Submitted By Submitted Date Division / Department Action Recommendation: 10/15/2021 Change Order to contract with Nelson Byrd Woltz to Provide Professional Landscape Architecture Services for Construction Documentation and Bidding and Negotiation for the early package of the Upper and additional Construction Administration for the Lower Ramble and Approval of a Budget Adjustment xxxx. xxx.xxxx-5860.02 Account Number XXXXX.7800 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Various Fund Arts Corridor Improvements Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 197,134.00 $ 197,134.00 $ 395,009.00 $ 197,875.00 $ V20210527 Purchase Order Number: 2019-00000741 Previous Ordinance or Resolution # 46-21; 234-20; 228-19; Change Order Number: Original Contract Number: 5 Comments: This item will be placed on a new Purchase Order Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: Change Order to contract with Nelson Byrd Woltz to Provide Professional Landscape Architecture Services for Construction Documentation and Bidding and Negotiation for the early package of the Upper and additional Construction Administration for the Lower Ramble and Approval of a Budget Adjustment RECOMMENDATION: Staff recommends approval of Change Order #5 to the contract with Nelson Byrd Woltz (NBW) Landscape Architects in the amount of $395,009 to provide professional landscape architecture services for the completion of Construction Documentation and Bidding and Negotiation for the early package of the Upper Ramble and additional Construction Administration for the Lower Ramble and Approval of a Budget Adjustment. BACKGROUND: The Ramble is a new 50-acre outdoor public corridor that will help to revitalize Fayetteville's downtown area and create a destination for residents and visitors. Linking the City's key cultural institutions —including the Walton Arts Center, TheatreSquared, Nadine Baum Studios, Fayetteville Public Library, and the University of Arkansas' Art and Design District —the corridor will showcase and celebrate local arts culture. It will also enhance civic space and serve as a catalyst for additional development and density in the downtown area, increasing bike trails and connections, and improving streets and walkability. This project is part of the Cultural Arts Corridor Bond package approved by Fayetteville voters in April 2019. Construction on the Lower Ramble in the Fay Jones Woods and along the southern portions of West Avenue and the Razorback Greenway began in September 2020 and will be completed in the Spring of 2022. Construction on replacement parking deck in the Upper Ramble is scheduled to begin in November 2021. The replacement parking deck must be complete prior to the start of substantial construction on the Civic Plaza portion of the Upper Ramble. An early package of the Upper Ramble that includes work along the Razorback Greenway, West Ave and Dickson Street has been developed to advance a portion of this work. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The scope of work and fees proposed in this change order with Nelson Byrd Woltz are for the Early Package design work of the Upper Ramble that includes the northern portion of West Ave (between Meadow St. and Dickson Street), Dickson Street (between the Railroad Tracks and School Ave) and the Razorback Greenway (between Center Street and Spring St). It does not include any portion of the future Civic Plaza space that is currently occupied by the West Ave Parking Lot. The following preliminary schedule has been developed by NBW for Scope Area B in the Upper Ramble: • Construction Documentation — 10 weeks — November 2021 — January 2022. This will include the development of technical documentation for construction, coordination of drawings with the full sub -consultant team, finalization of the materials palette for all landscape elements in coordination with the City, facilitation and review of construction specifications at 50% and 100% of construction drawings, meet and coordinate with the project Construction Manager as they provide cost estimates, on -going documentation of all necessary project materials for SITES certification. • Bidding and Negotiation — 8 weeks — February 2022 - March 2022. This will include coordination and information requests from contractors and sub -contractors and preparing necessary addendums as directed and requested by the City. • Audio Visual Design Development — November 2022. This work will define audio visual infrastructure needs and pricing for the Civic Space. • Dickson Street Schematic Design — 10 weeks — November 2021 — January 2022. This work will provide schematic level design for Dickson Street between West Ave and School Ave. Additionally, the scope of work includes additional construction administration from November 2021 — April 2022 for the completion of the Lower Ramble in Scope Area A. BUDGET/STAFF IMPACT: The maximum not -to -exceed amount authorized for this change order is: $395,009. Partial funding for this work will come from the remainder of the Walton Family Foundation Design Excellence Grant. The remainder of the funding will come from a combination of the Cultural Arts Corridor Bond, Transportation Bond and Water/Sewer Capital Improvement. Attachments: Appendix A — Scope of Work Budget Adjustment Nelson Byrd Woltz Landscape Architects Proposal for The Ramble - Early Package and Associated Services Fayetteville, Arkansas Professional Landscape Architecture Services: I. Area B Streetscapes (Early Package): Phase 3: Construction Documents - Bidding and Negotiation II. Area B Civic Space: Phase 2: Audio Visual: Design Development III. Dickson Street: Phase 1: Schematic Design IV. Area A: Phase 4: Construction Administration Additional Services October 13, 2021 310 East Market Street, Charlottesville, VA • T.434.984.1358 I F.434.984.4158 • www.nbwla.com Project Understanding There are two Primary Scope Areas and four Design Phases of the Cultural Arts Corridor (CAC). Primary Scope Areas: Scope Area A • The Fay Jones Woods • The Razorback Regional Greenway Improvements • Cultural Arts Corridor Streetscape Enhancements Scope Area B • West Avenue Civic Space • Streetscapes See Appendix B for Scope Area/Extents of Design. Design Phases: Phase 1 - Schematic Design Phase 2 - Design Development Phase 3 - Construction Documentation, Bidding & Negotiation Phase 4 - Construction Administration The following scope of work and fees are for design services for Areas A and B as outlined in Basic Services below. The Schematic Design, including its illustrative package and estimated construction cost served as the basis for inclusion in a bond referendum administered by the City of Fayetteville (CoF) to fund the proposed improvements. This bond referendum was passed by Fayetteville voters on April 9, 2019. Because of limited bond fund availability at this time, Construction Administration (CA) for Streetscapes and Construction Documents (CD), Bidding and Negotiation (BN) and Construction Administration (CA) for Civic Space scope are omitted from this scope discussion. We assume that these services would be provided as an amendment to the contract or as Additional Services. Basic Services The following proposal is intended to clearly describe the scope elements provided by NBW and those that will be provided by sub -consultants. As prime consultant, NBW will coordinate all sub -consultants and collect and submit design packages and billing directly to the City of Fayetteville. The team of sub -consultants includes the following: • Flintlock, LTD — Landscape Architect • Olsson Associates — Civil/Geotechnical/Structural Engineering Nelson Byrd Woltz Landscape Architects • Rico Associates — Specifications Writer • HSA Engineering — MEP Engineer • Hines Inc. — Irrigation consultant • Tillett Lighting — Lighting Design • Threshold — AV Consultant The sub -consultant team will assist with design services and documentation and with facilitating submittals to regulatory agencies. Their scopes specific to this proposal are outlined below. Scope Area The project scope areas are included in this proposal are as follows (please see Exhibit B, Scope Area, for further detail): • Area B Streetscapes (Early Package): Phase 3: Construction Documents — Bidding and Negotiation - Streetscape design for West Avenue and Dickson Street (West Avenue intersection to railroad crossing) - The Razorback Regional Greenway Improvements to Spring Street - Water and Sewer Replacement • Area B Civic Space: Phase 2: Audio Visual Design Development - Audio Visual Design Development documentation • Dickson Street: Phase 1: Schematic Design - Dickson streetscape improvements from West Avenue to School Avenue intersection • Area A: Phase 4: Construction Administration Additional Services - CA additional services for Landscape scope of work - CA additional services for Civil scope of work Nelson Byrd Woltz Landscape Architects (NBW) I. Area B Streetscapes (Early Package): Phase 3: Construction Documents 10 weeks (November - January 2022) Scope • Design strategies based upon feedback from the CoF and Design Development pricing exercise; including refining budget/phasing/implementation strategies. • Coordinate drawings with full sub -consultant team. • Engage with stakeholders and steering committee through web conferences as required. • Provide information and coordinate with the project Construction Manager as they produce Cost Estimate Nelson Byrd Woltz Landscape Architects page 3 of 14 • Lead the design team in preparation of the project for Sustainable Sites Initiative (SITES) certification. This will include an ongoing evaluation of the project design to ensure that it meets point targets and design aspirations. • Facilitate and review construction specifications to accompany 50% CDs and 100% CDs (by Rico Associates). • Meet with team and construction manager (CM) to review 50% CDs • The timing of this cost estimate will be scheduled in coordination w/ the design team and CoF. • Coordinate team submission of required permits and document review by City officials Deliverables • 50% Construction Documents (drawings and specifications) • 100% Construction Documents (drawings and specifications) I. Phase 3 Early Package Streetscapes: Bidding and Negotiation 8 weeks (February — March 2022) Scope • Respond to requests for information from contractor and subcontractors. • Coordinate responses to requests for information with sub -consultant team • Prepare and coordinate necessary addendums as directed and requested by the City. II. Area B Civic Space: Phase 2: Audio Visual Design Development 10 weeks (September — November 2021) Scope • NBW will work with the Client and AV sub -consultant to assist in defining the AV infrastructure needs and pricing for the Civic Space Deliverables • N/A III. Dickson Street: Phase 1: Schematic Design 10 weeks (November - January 2022) Scope • Coordinate with CoF and subconsultants on street, parking and sidewalk improvements on Dickson Street between West and School Avenue • Coordinate street and parallel parking alignment with West avenue intersection improvements • Implement Dickson Street paving and lighting standards Nelson Byrd Woltz Landscape Architects page 4 of 14 • Participate in meetings with CoF and stakeholders Deliverables • 100% Schematic Design IV. Phase 4 Construction Administration: Additional Services Scope • Provide continued CA services for extended phase duration (64 weeks to 78 weeks) due to permitting delays and other factors Assumptions • NBW assumes that all base materials including a current survey of the project site shall be provided by the client prior to start of work. Additional Services If any of the following Services are required due to circumstances beyond the Landscape Architect's control, the Landscape Architect shall notify the Client. No Additional Services will be performed until receipt of written authorization from the Client. If the Client deems that such Services are not required, the Client shall give prompt written notice to the Landscape Architect and the Landscape Architect shall have no obligation to provide such Services. Authorized Additional Services shall be paid for in accordance with the attached schedule of hourly rates. • Providing Services required because of changes to the Project Scope. • Providing Services in connection with a public hearing, administrative hearing, arbitration proceeding or legal proceeding to which the Landscape Architect is not a party. • Providing "project management" services to assist the Client in performing its obligations to other people or entities in connection with the Project. Flintlock - Local Landscape Architect I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Provide ongoing design review and critique of overall design • Support the team with logistical support, meeting space, and attend internal design meetings during NBW visits. • Attend and participate in bi-weekly team digital meetings (10), led by NBW • Attend and participate in bi-weekly OAC digital meetings (12), led by Nabholtz Nelson Byrd Woltz Landscape Architects page 5 of 14 • Attend and participate in meetings w/ the steering committee (2) and other local stakeholders as needed. • Attend and participate in necessary meetings that may arise during the construction document development (i.e. w/ material suppliers, city officials, project construction manager), not to exceed (6) • Work with NBW and Olsson to develop streetscape improvement plans per the below scope plan exhibit • Olsson to lead document production, with full drawing review (in .dwg format) by Flintlock Ltd at key milestones (50% and 100%) to ensure conformance with design intent, current landscape best practices, and constructability. • Spring St is excluded west of West Ave (outside the city ROW) from the scope I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Scope • Provide support to NBW in navigating the Bidding and Negotiation process with CoF. • Attend and participate in weekly team digital meetings (4), led by NBW • Attend and participate in bi-weekly OAC digital meetings (2), led by Nabholtz III. Dickson Street: Phase 1: Schematic Design Scope • Develop schematic level design of Dickson St between West Ave and Spring St, coordinated with COF Engineering and utilizing standard Dickson St construction details. Documented to 100% Schematic Design level. Olsson Associates - Civil, Soils, Surveying, Geo Technical, Structural I. Area B Streetscapes (Early Package): Phase 3: Construction Documents • Preliminary layout drawings to be provided by NBW. Olsson will finalize layout and grading with NBW coordination. Plans will be in Civil 3D AutoCAD format, latest edition. • Significant redesign of drawings provided by NBW or NBW's subconsultants shall be additional services and shall be billed at Olsson's standard hourly rate. • Olsson to approximately provide (1) preliminary Existing Conditions Plan, (1) Demolition Plans, (1) Grading Plan, (2) Street Plans, (2) Drainage plans, and standard civil detail sheets. • Standard civil detail sheets include standard City of Fayetteville details. Custom project details to be provided by Client or may be provided by Olsson as an additional service. • Grading plans shall include only plan view designs. Olsson excludes 3D proposed grade modeling, street profiling and street cross sections. • Franchise Utility Coordination: Olsson will coordinate potential relocations with the electric service provider, gas provider, and communications provider in the area. This assumes roughly 1.5 weeks of time for services, updates, coordination, etc. Nelson Byrd Woltz Landscape Architects page 6 of 14 • Drainage Design & Coordination: The fee provided includes preparation of a drainage report meeting requirements of the SITES and City of Fayetteville for this Scope Area. • SWPPP Permitting: The fee provided includes preparation and submission a Stormwater Pollution Prevention Plan (SWPPP) including design of erosion and sediment control plan which shall meet the requirements of the State NPDES Permit and local agency requirements and which shall include BMP's such as silt fence, construction entrances, sediment basins, etc. I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Scope • Per the Clients request, Olsson shall provide all Bidding and Construction Phase Services hourly in accordance with the hourly rate table. These services are assumed to include but are not limited to, review of shop drawings, construction meetings, review and responding to BFI's, construction site visits, punch lists, and record drawings. I. Area B Streetscapes (Early Package): Phase 3: Construction Documents: Water and Sewer Replacement Scope • Meet with the CoF to understand the project needs. • Consult with regulatory and governmental authorities having jurisdiction over the project. • Prepare construction drawings including engineering design and drafting (City of Fayetteville Standard Specifications for Design and Construction of Water lines and Sewer Lines, 2017 Edition, shall be used as basis of design and as construction specification). • Submit, on behalf of CoF, construction specifications, drawings and design criteria for approval to the Arkansas Department of Health (ADH) and other agencies, if required. The ADH review fee of $500 is included as a reimbursable expense. I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation: Water and Sewer Replacement Scope • Provide clarifications, including answering questions from potential bidders, during the bid phase through the CoF • Assist CoF with preparation of addenda II. Dickson Street: Schematic Design Scope • Provide SD services for the civil elements of the project located along Dickson Street from West to School Nelson Byrd Woltz Landscape Architects page 7 of 14 4. Phase 1 CA -Additional Services Scope • Provide continued field observation services in the following manner: - Water & Sewer Field Observations — Olsson will observe remaining construction of the water and sewer lines for the Cultural Arts project, which includes U1.04, U1.05, U1.06, and U2.01 thru U2.06. Olsson has included office documentation from field observations, and project closeout documentation. Olsson has based this proposal on the estimated remaining observations from November 1, 2021, to completion. - Structural Observations — Olsson will observe remaining structural construction items for the Cultural Arts project, which includes woods, street, and walls. Fees for structural observation are based on estimated number of hours agreed upon by NBW and City. If additional observation is requested beyond these hours, an additional amendment may be requested. • Provide continued construction observation and testing services in the following manner: - Fill Placement — Olsson will perform field density tests on structural fill placed within the footprint of proposed pavement areas, and in backfill placed within segments of utility trenches, retaining walls, and/or along segments of foundation walls. - Exterior Concrete — Field tests, including slump, air entrainment and temperature, will be performed on samples of concrete obtained from these structures. Cylinders will be cast from the concrete used in the construction of the structure for compressive strength testing. Exclusions • The following services are not included in this phase of work: - RPR concrete placement observation and quality control. This is separate from concrete materials testing that is being provided in testing scope above. - Preparation of periodic written observation reports other than water and sewer reports included above. - Civil observation of street improvements including curb, sidewalks, base placement, asphalt placement, driveways and storm drainage. Rico Associates - Specifications I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Coordinate and compile sub -consultant specification sections. Hines - Irrigation I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Water -Use & Infrastructure Planning Scope Nelson Byrd Woltz Landscape Architects page 8 of 14 • Attend as many design/coordination meetings (online conference calls/video conferences) with Owner &/or design team as needed throughout the scope of design. • Meet online with the Owner and design team to discuss the water source strategy for the project, outline water delivery to the site and discuss initial concepts for irrigation water distribution throughout the building, pumping and irrigation. • Obtain site landscape and infrastructure information for key areas of the development. • Obtain & review project design documents for development, landscape planting approaches and irrigation equipment preferences. • Site irrigation Water -use Plan will be developed to estimate annual water usage from potable water. • Water -use Plan drawing showing proposed potable water tap and meter locations, areas to be irrigated, preliminary mainline pipe routing, isolation valve locations, pipe and wiring sleeves under hardscapes, and controller locations with electrical power drop requirements. • Determine the anticipated irrigation approach for general areas of development, primary equipment recommendations, estimated peak demand and annual water usage for the site. Water Use & Infrastructure Planning Deliverables Information requests, notes, communications provided in the required format. Coordination of tap, meter, backflow and sleeve locations. Summary and charts of water -use demands annually, monthly, weekly, peak month daily & GPM. Irrigation Plan Design, Details and Specifications Scope • Prior to design, determine point -of -connection (POC) location, available pressure and size in coordination with the Civil or Mechanical Engineer, Landscape Architect, and Architect. • Water & cost saving strategies will be presented to achieve reduced water use by implementing weather -based irrigation controls with system performance & management features, efficient irrigation strategies and superior system design. • Based on coordination with the Owner & Design Team, Hines will review specification of the irrigation control system for the appropriate level of system monitoring & water conservation features commensurate with the project budget and long-term maintenance targets. • Coordinate mainline and wire routing, controller location and power • requirements with the LA, ME, and Architect as necessary. • Irrigation controller location, electrical power source location and water tap information (available pressure, meter requirements, etc.) will be documented. • Design will comply with applicable City or local equipment specification and design standards. • Coordinate with landscape architect to match soil profile, minimum soil depth requirements for on - structure planted areas. • Detailed irrigation design will include: sprinkler layout, mainline and lateral pipe routing & sizing, drip irrigation valves and diagrammatic routing of drip laterals and remote -control valve locations, backflow prevention and controller. Nelson Byrd Woltz Landscape Architects page 9 of 14 • Prepare irrigation details in required format. • Prepare irrigation specifications in CSI format. Irrigation Plan Design, Details and Specifications Deliverables • Two (2) 20-scale drawings of plans with details and specs. at 50% CD and at 100% CD. Plan Evaluation for SITES Certification Scope • Complete the EPA Water Budget Calculator for the project based on the landscape plans and the current irrigation approach. We will include that as an upload to gain the pertinent SITES points. • Review and differentiate project water needs by irrigation method using the final landscape planting plan and verify landscape square footages with client to ensure consistency between LA and Irrigation SITES submissions. • Complete and submit worksheet for `Water Efficient Landscape' on the SITES Online web portal. Plan Evaluation for SITES Certification Deliverables • Complete the EPA Water Budget Tool Calculator. Submit information and upload documentation on USGBC's SITES Online portal. Source, compile and upload latest product cut sheets demonstrating irrigation product efficiencies. I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Scope • Participate in a pre -tender conference call/video conference to answer Contractor questions and to provide clarification to bid documents as required. • Review RFIs and written questions; make comments, review and assist client in preparing Addendums to be released to bidders. HSA Engineering — MEP I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Prepare an "Early Package" CD document of the project in coordination w/NBW as the lead, including, but not limited to: - MEP plans and details - Power to Lighting — With control zones, load diagrams. Etc. as provided by lighting designer. - Specifications for applicable sections - Submissions: 50, 100% CD Sets • Participate in on site meetings, and online coordination meetings as needed I. Area B Streetscapes (Early Package): Phase 3: Bidding and Negotiation Nelson Byrd Woltz Landscape Architects page 10 of 14 Scope • Assist in answering any RFIs or clarifications during the BN process as required. III. Dickson Street: Phase 1: Schematic Design Scope • Develop schematic level electrical plans and narrative. Tillett Lighting Design — Lighting Design I. Area B Streetscapes (Early Package): Phase 3: Construction Documents Scope • Participate in design meetings via Go to Meeting, or similar, with the Owner, Landscape Architect and other Consultants. • Prepare final design and layouts of proposed lighting fixtures on background drawings as provided by the Landscape Architect or Electrical Engineer. We have allowed for a maximum of 2 submission sets during CDs, at 50% and 100% complete. LTLDA will provide lighting layouts as AutoCAD layers to the Landscape Architect/Electrical Engineer for their use in producing contract documents. • Please Note: Once 100% complete Bid Documents have been issued, any subsequent revisions to the layouts will be reviewed and redlined with revisions to be completed by the Landscape Architect; or by LTLDA as an Additional Service. • Prepare a final fixture schedules listing fixture types included in the lighting design, including manufacturer's names and designations. Fixture schedules will be submitted as documents to be included in the project manual. • Provide final lighting fixture cuts or other descriptive material describing equipment that is part of the lighting design. Fixture cut sheets will be submitted as documents to be included in the project manual. • Provide light fixture specifications, in CSI Format, for inclusion in the contract documents to be prepared by the Electrical Engineer/Landscape Architect ("Contract Documents"). • Assistance with coordination of lighting design with landscape, structural, electrical and design. • We will provide a control zone diagram and schedule as required to explain control intent to the Electrical Engineer. Control system to be designed and specified by Others. (All electrical circuiting and power distribution to be designed and specified by electrical engineer; all control equipment to be verified, specified, and coordinated by electrical engineer.) III. Dickson Street: Phase 1: Schematic Design Scope • Review the city standard for Dickson Street lighting and site conditions along Dickson Street to ensure the lighting design is in accordance with the municipal ordinance. • Participate in design meetings via Go to Meeting, with the Landscape Architect and other Consultants. Nelson Byrd Woltz Landscape Architects page 11 of 14 • Prepare a preliminary lighting plan overlaid on the site plan as furnished by the Landscape Architect. • Provide diagrams along with fixture cuts to describe the lighting concept. • Prepare preliminary lighting plan keyed to schematic fixture schedule and preliminary fixture cut selections suitable for budget pricing. Threshold - Audio Visual Systems II. Area B Civic Space: Audio Visual: Phase 2: Design Development Scope • Attend an initial remote meeting with NBW, Peter Nierengarten and event organizers in November 2021 to discuss the desired AV systems performance and functional/operational considerations that will inform the rough order -of -magnitude estimate. The initial meeting will be followed by targeted conversations with the programming, technical, and steering committees as needed, up to a maximum of 4 virtual meetings with these Client organizations. • Participate in up to 3 design team coordination meetings with NBW, MEP and Lighting team. • Based on the committee conversations, produce diagrams that locate connection panels for components of user -supplied portable equipment. Requirements for Audio and Video cable as well as isolated -ground power for AV systems will be defined in these documents. Locations for company switches and temporary AV rack locations will also be defined. • Prepare an AV Systems Functional Description at the end of this phase (coterminous with the end of the project's Design Development phase) summarizing project requirements and the systems required to meet them. This document will include an order -of -magnitude cost estimate for the AV systems. Electrical power required for AV systems will be indicated on the Design Development documents prepared by the Electrical Engineer. Our report will be issued with the 100% Design Documentation set. Nelson Byrd Woltz Landscape Architects page 12 of 14 Fee Summary Fayetteville Cultural Arts Corridor I. Phase 3 Early Package Streetscapes: CD - BN 10/13/2021 Construction Documents Bidding and Negotiation NBW Design Fees 25,998 NBW Design Fees SITES documentation 1,000 SITES documentation NBW Expenses 500 NBW Expenses $27,498 Other Design Costs Other Design Costs Sub Consultant Fees 159,950 Sub Consultant Fees Sub Consultant Contingency 0 Sub Consultant Contingency $159,950 Water/Sewer Design Costs Water/Sewer Design Costs Sub Consultant Fees 38,850 Sub Consultant Fees $38,850 CD Total $226,298 BN Total Fayetteville Cultural Arts Corridor 10/13/2021 II. Dickson Street: SD III. Phase 2 Civic Space AV: DD NBW Design Fees 4,684 NBW Design Fees SITES documentation 0 SITES documentation NBW Expenses 0 NBW Expenses $4,684 Other Design Costs Other Design Costs Sub Consultant Fees 23,680 Sub Consultant Fees Sub Consultant Contingency 0 Sub Consultant Contingency $23,680 CD Total $28,364 BN Total 4,603 0 0 $4,603 12,050 0 $12,050 4200, $4,200 $20, 853 IV. Phase 1 Area A CA AS 820 NBW Design Fees 33,442 0 SITES documentation 0 0 NBW Expenses 0 $820 $33,442 Other Design Costs 16,400 Sub Consultant Fees 68,833 0 Sub Consultant Contingency 0 $16,400 $68,833 $17,220 CA Total $102,274 Fee Summary I. Phase 3 Early Package Streetscapes: CD - BN Construction Documents $226,298 Bidding and Negotiation $20,853 It. Dickson Street: SD $28,364 III. Phase 2 Civic Space AV: DID $17,220 IV. Phase 1 Area A CA AS $102,274 $395,009 The figures above represent fixed fee amounts for the phases and scope as described. Fee disbursement will be according to percentage work complete as reported by NBW every month, and will include sub -consultant fees, mark-up, and Reimbursable Expenses. NBW fees include 5% mark-up on expenses and sub -consultant fees. Nelson Byrd Woltz Landscape Architects page 13 of 14 2019 Schedule of Hourly Rates Nelson Byrd Woltz Landscape Architects Principal $350 Associate Principal $250 Senior Associate $200 Associate II $180 Associate 1 $160 Designer III $140 Conservation Biologist $140 Restoration Ecologist $140 Communications Director $140 Designer 11 $130 Designer 1 $120 Historian $120 Graphic Designer $120 Technical $100 Fees for professional services are calculated using the hourly rates listed above. Rates are subject to change annually. Nelson Byrd Woltz Landscape Architects page 14 of 14 a 0 20' 40' 80' N I I , , , 9"r I City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 SUSTAINABILITY/RESILIENCE (631) 2021 Requestor: Peter Nierengarten BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Change Order to contract with Nelson Byrd Woltz to Provide Professional Landscape Architecture Services for Construction Documentation, Bidding and Negotiation, for the early package of the Upper for the amount of $395,009 and Approval of a Budget Adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: 1 1 /2/2021 LEGISTAR FILE ID#: 2021-0801 KeA/ �YvSpv' r 1011512021 3:28 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL - - v.2021 1011 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2230.631.8006-5860.02 10,928 - 31708 7800 EX Capital Prof Svcs - Engineering/Architectu 4602.860.7800-5860.02 28,364 - 46020 7800 EX Capital Prof Svcs - Engineering/Architectu 4608.860.7800-5860.02 312,667 - 46080 7800 EX Capital Prof Svcs - Engineering/Architectu 5400.860.5600-5860.02 43,050 - 11011 2019.7800 EX Capital Prof Svcs - Engineering/Architectu 2230.631.8006-5314.00 (10,928) - 31708 1701 EX Professional Services 4602.860.7999-5899.00 (28,364) - 46020 7999 EX Unallocated - Budget 4608.860.7800-5860.02 (197,134) - 46080 7800 EX Capital Prof Svcs - Engineering/Architectu 4608.860.7800-5805.00 (22,000) 46080 7800 EX Land - Acquisition 4608.860.7800-5809.00 (13,721) 46080 7800 EX Improvements - Street 4608.860.7800-5810.00 (12,000) 46080 7800 EX Easements 4608.860.7999-5899.00 (67,812) - 46080 7999 EX Unallocated - Budget 5400.860.5700-5815.00 (43,050) - 11011 2019.7800 EX Improvements - Sewer H:\Budget Adjustments\2021_Budget\City Council\11-02-2021\2021-0801 BA CAC CO Nelson Byrd Woltz.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0760 Agenda Date: 11/2/2021 Version: 1 Status: First Reading In Control: City Council Meetinq File Type: Ordinance Agenda Number: B.1 RZN-2021-065 (481 S. HAPPY HOLLOW RD./FULTON): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-065 LOCATED AT 481 SOUTH HAPPY HOLLOW ROAD FOR APPROXIMATELY .51 ACRES FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-18, RESIDENTIAL SINGLE FAMILY, 18 UNITS PER ACRE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning Department's Agenda Memo from RSF-4, Residential Single Family, 4 Units Per Acre to RSF-18, Residential Single Family, 18 Units Per Acre. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of the City of Fayetteville to reflect the zoning change provided in Section 1. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Jonathan Curth Submitted By City of Fayetteville Staff Review Form 2021-0760 Legistar File ID 10/19/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/1/2021 DEVELOPMENT REVIEW (630) Submitted Date Division / Department Action Recommendation: RZN-2021-000065: Rezone (481 S. HAPPY HOLLOW RD./FULTON, 525): Submitted by DCI, INC. for property located at 481 S. HAPPY HOLLOW RD. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and contains approximately 0.51 acres. The request is to rezone the property to RSF-18, RESIDENTIAL SINGLE-FAMILY, 18 UNITS PER ACRE. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? No Item Cost $ - Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 19, 2021 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director FROM: Ryan Umberger, Senior Planner DATE: October 1, 2021 CITY COUNCIL MEMO SUBJECT: RZN-2021-000065: Rezone (481 S. HAPPY HOLLOW RD./FULTON, 525): Submitted by DCI, INC. for property located at 481 S. HAPPY HOLLOW RD. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and contains approximately 0.51 acres. The request is to rezone the property to RSF-18, RESIDENTIAL SINGLE-FAMILY, 18 UNITS PER ACRE. RECOMMENDATION: Planning Commission and City staff recommend approval of a request to rezone the subject property as described and shown in the attached Exhibits `A' and `B'. BACKGROUND: The subject property is in southeast Fayetteville, at the northwest corner of S. Happy Hollow Road's intersection with E. 5t" Street. The property is roughly '/2 acre in size and currently developed with a single-family dwelling that County records indicate was constructed in 1961. The property slopes from a high point near the northwest corner to the southeast at a gradual, 8% slope. Request: The request is to rezone the property from RSF-4, Residential Single-family, 4 Units per Acre, to RSF-18, Residential Single -Family, 18 Units per Acre. This is an amendment to the original request to rezone the property to RI-U, Residential Intermediate, Urban. Though the applicant has not submitted a specific development plan, the request letter suggests they would like to divide the parcel into four separate lots for the development of single-family residences. Public Comment: Staff received phone call inquiries and emails in opposition to the request to rezone the property to RI-U. The neighbors indicated concerns about traffic, increased density, and compatibility with the neighborhood. One neighbor met with staff about the revised request to rezone the property to RSF-18. After discussing the changes to the request, the neighbor did not express support or opposition of the request during the meeting but later submitted a letter opposing the rezoning. Among other questions specific to the rezoning the neighbor mentioned issues with the 8-inch water main in the S. Happy Hollow Road right-of-way occasionally breaking and causing flooding issues. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Land Use Compatibility. The proposed zoning is generally compatible with the surrounding residential land uses. The property is surrounded almost entirely by single-family residential dwellings with a single duplex located south of the subject property, across E. 5th Street. The lot pattern in the area is irregular with lot shapes and sizes varying greatly. Given the lot's size, street frontage, and density allowances staff finds that the current RSF-4 zoning designation would allow for the property to be split once, for the addition of a single-family dwelling. Rezoning to RSF-18, Residential Single -Family, 18 Units per Acre would increase the developable potential of the subject property. RSF-18 generally allows lots with a minimum area of 2,500 square feet and 30 feet of lot width. Considering the half -acre size of the lot and its approximately 300 feet of street frontage, the property could theoretically be subdivided to allow up to nine units, though staff finds required access, parking, and other realities of development would inhibit the property from being developed to the maximum extent. In short, staff finds it unlikely that the property would be split in a way that differs significantly from other properties in the area. From a use perspective, the by -right and conditional use allowances in RSF-4 and RSF-18 are identical. Infrastructure available to the site, nearby services, and proximity to Happy Hollow Elementary and Fire Station #3 reinforce staff's opinion that the location could support additional density. Land Use Plan Analysis: Staff finds that the request is mostly consistent with adopted land use policies, the Future Land Use Map designation, and goals of City Plan 2040. RSF-18 has an associated build -to requirement which encourages form -based development where buildings address the street. Redevelopment of the property would likely require improvements to the streetscape including, but not limited to, street trees, sidewalks, and greenspace. The subject area is designated as a Residential Neighborhood Area, which calls for a mix of housing types in appropriate areas. Single -use zoning districts are not consistent with the aims of the future land use designation. While the single -use nature of the single-family zoning district will help to ensure that development of the site is of an appropriate scale in context with the existing neighborhood, the lack of by -right variation in residence types inhibits diversity in housing types. The rezoning does, however, contribute to bringing greater diversity to lot sizes in the neighborhood. The property has a moderate infill score and is roughly 800 feet north of a Tier 3 Center at the intersection of S. Happy Hollow and E. Huntsville Roads. On the balance of things, staff finds the proposed rezoning to be appropriate in this instance. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score of 6 for this site. The following elements of the matrix contribute to the score: • Adequate Fire Response (Station #3, 1050 S. Happy Hollow Road) • Near Sewer Main (S. Happy Hollow Road & E. 5th Street) • Near Water Main (S. Happy Hollow Road & E. 5th Street) • Near Public School (Happy Hollow Elementary) • Near City Park (Mt. Sequoyah Woods) • Near ORT Bus Stop (Route 20, S. Happy Hollow Road) DISCUSSION: At the September 13, 2021 Planning Commission meeting, staff recommended denial of a previous proposal to rezone the property to RI-U. The applicant requested that Commissioners table the request, which the Planning Commission did by a vote of 7-0-0. Afterwards, the applicant amended their request to RSF-18. At the September 27, 2021 Planning Commission meeting, a vote of 7-0-0 forwarded the request to rezone to RSF-18 to City Council with a recommendation of approval. Commissioner Sparkman made the motion and Commissioner Sharp seconded. Commissioners found the rezoning to be compatible and encourage an appropriate urban design, with parking to the rear of the property and buildings towards the street, similar to recent development further to the west on 51h Street. Commissioner Garlock shared photos of the property, existing on -street parking, and adjacent developments. During the hearing one member of the public spoke, asking questions about process, development standards for parking, details of that applicant's plans, and the potential for infrastructure improvements. These were directed to staff at the meeting who responded that the request would go to the City Council if forwarded, that parking standards are land use, not zoning based, that development details are not currently available, and that any necessary improvements depend on the scope of a project. BUDGET/STAFF IMPACT: N/A Attachments: • Exhibit A • Exhibit B • Planning Commission Staff Report RZN-2021-000065 Close Up View If RSF-4 W 5TWST� / RMF-24 HUNTSVI1_LF RD - -C-1- - Neighborhood Link Hillside -Hilltop Overlay District — — — Trail (Proposed) k. — ` Planning Area L — Fayetteville City Limits R-O C-2 Fulton Subject Property Feet 0 75 150 300 450 1 inch = 200 feet :11 N-2021-0004 EXHIBIT 'A' 4TH ST NORTH Zoning Acres RSF-18 0.5 Total 0.5 EXHIBIT 'B' RZN-2021-000065 SURVEYED PROPERTY DESCRIPTION: Part of the SW1/4 SW1/4 of Section 14, Township 16 North, Range 30 West, Washington County, Arkansas, being more particularly described as follows: Commencing at the Southeast Corner of the said SW 1 /4 SW 1 /4; Thence N 02°20'54" E, a distance of 596.42 feet; Thence N 87°39'06" W, a distance of 15.76 feet to a chiseled "X" at the intersection of the Westerly right of way line of S Happy Hollow Road and the Northerly right of way line of East 5th/ Street, said point being the Point of Beginning; Thence continuing N 87°39'06" W along the Northerly right of way line of said East 5th/ Street, a distance of 148.45 feet to a set 5/8" rebar (PLS#1441) at the Southeast corner of the Linn tract as recorded at W.D.: Bk. 2018, Pg. 32954; Thence N 02°20'54" E along the East line of said Linn tract, a distance of 150.00 feet to a found 1" crimped pipe on the South line of the Kelley tract as recorded at W.D.: Bk. 2020, Pg. 28812; Thence S 87°34'39" E along the South line of said Kelley tract, a distance of 150.22 feet to a found 1" crimped pipe on the Westerly right of way line of aforesaid S Happy Hollow Road; Thence S 03°01'43" W along the Westerly right of way line of said S Happy Hollow Road, a distance of 149.82 feet to the Point of Beginning, containing 0.51 acres more or less. 1p".- - TO: THRU: FROM: CITY OF FAYETTEVILLE PLANNING COMMISSION MEMO ARKANSAS MEETING DATE: City of Fayetteville Planning Commission Jessie Masters, Development Review Manager Ryan Umberger, Senior Planner September 27, 2021 (Updated with PC Results) SUBJECT: RZN-2021-000065: Rezone (481 S. HAPPY HOLLOW RD./FULTON, 525): Submitted by DCI, INC. for property located at 481 S. HAPPY HOLLOW RD. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and contains approximately 0.50 acres. The request is to rezone the property to RSF-18, RESIDENTIAL SINGLE- FAMILY, 18 UNITS PER ACRE. RECOMMENDATION: Staff recommends forwarding RZN-2021-000065 to City Council with a recommendation of approval. RECOMMENDED MOTION: "I move to forward RZN-2021-000065 to City Council with a recommendation for approval." September 13, 2021 PLANNING COMMISSION MEETING: On September 13t", the item was requested to be tabled by the applicant until the meeting scheduled for September 27t". In light of the findings on a previous request to rezone the property to RI-U, Residential Intermediate -Urban the applicant sought additional time to revise the request to gain staff support. After considering the options which would meet their development intent, the applicant opted to request RSF-18, Residential Single-family, 18 Units per Acre. BACKGROUND: The subject property is in east Fayetteville, at the northwest corner of the intersection of S. Happy Hollow Road and E. 5th Street. The property is roughly '/2 acre in size and currently developed with a single-family dwelling that County records indicate was constructed in 1961. The property slopes from a high point near the northwest corner to the southeast at a gradual, 8% slope. Surrounding land uses and zoning is depicted in Table 1. Table 1 Surrounding Land Use and Zoning Direction Land Use Zoning North Single -Family Residential RSF-4, Residential Single -Family, 4 Units per Acre South Single -Family Residential RSF-4, Residential Single -Family, 4 Units per Acre East Single -Family Residential RSF-4, Residential Single -Family, 4 Units per Acre West Single -Family Residential RSF-4, Residential Single -Family, 4 Units per Acre Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 1 of 19 Request: The request is to rezone the property to RSF-18, Residential Single -Family, 18 Units per Acre. Though the applicant has not submitted a specific development plan, the request letter suggests they would like to divide the parcel into four separate lots for the development of single family residences. Public Comment: Staff has received a few phone call inquiries and emails in opposition to a previous request to rezone the property to RI-U. The neighbors indicated concerns about traffic, increased density, and compatibility with the neighborhood. One neighbor met with staff about the revised request to rezone the property to RSF-18. After discussing the changes to the request the neighbor expressed ambivalence to the current proposal. The neighbor mentioned issues with the 8-inch water main in the S. Happy Hollow Road right-of-way occasionally breaking and causing flooding issues. INFRASTRUCTURE AND ENVIRONMENTAL REVIEW Streets: The subject property's frontage on S. Happy Hollow Road and E. 5th Street. At the subject location S. Happy Hollow Road is a fully improved Residential Link Street with asphalt paving, sidewalk, and curb and gutter. E. 5th Street is a partially improved Residential Link Street along the property's frontage with asphalt paving, curb and gutter. Any street improvements required in these areas would be determined at the time of development proposal. Water: Public water is available to the subject property. An existing 8-inch water main is present on the east side of S. Happy Hollow Road and an existing 6-inch water main is present on the north side of E. 5th Street. Sewer: Sanitary Sewer is available to the subject property. An existing 6-inch sanitary sewer main is present in the middle of S. Happy Hollow Road and an existing 6- inch sanitary sewer main is present in the middle of E. 5th Street. Fire: The site will be protected by Station 3, located at 1050 S Happy Hollow. The property is located approximately 0.4 miles from the fire station with an anticipated drive time of approximately 2 minute using existing streets. The anticipated response time would be approximately 3.2 minutes. Within the City Limits, the Fayetteville Fire Department has a response time goal of 6 minutes for an engine and 8 minutes for a ladder truck. Fire apparatus access and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Prevention Code at the time of development. Police: The Police Department expressed no concerns with this request. Drainage: No part of the parcel lies within the Hillside Hilltop Overlay District (HHOD) or within a FEMA floodplain. Neither hydric soils nor a protected stream are present in the area. Any additional improvements or requirements for drainage will be determined at time of development. Tree Preservation: The proposed zoning district of RSF-18, Residential Single -Family, 18 Units per Acre requires 20% minimum canopy preservation. The current zoning district of RSF-4, Residential Single -Family, 4 Units per Acre requires 25% minimum Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 2 of 19 canopy preservation. CITY PLAN 2040 FUTURE LAND USE PLAN: City Plan 2040 Future Land Use Plan designates the property within the proposed rezone as Residential Neighborhood Area. Residential Neighborhood Areas are primarily residential in nature and support a wide variety of housing types of appropriate scale and context: single-family, duplexes, rowhouses, multifamily and accessory dwelling units. Residential Neighborhood encourages highly connected, compact blocks with gridded street patterns and reduced building setbacks. It also encourages traditional neighborhood development that incorporates low -intensity non-residential uses intended to serve the surrounding neighborhoods, such as retail and offices, on corners and along connecting corridors. This designation recognizes existing conventional subdivision developments which may have large blocks with conventional setbacks and development patterns that respond to features of the natural environment. Building setbacks may vary depending on the context of the existing neighborhood. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score of 6 for this site, with a weighted score of 7. The following elements of the matrix contribute to the score: • Adequate Fire Response (Station #3, 1050 S. Happy Hollow Road) • Near Sewer Main (S. Happy Hollow Road & E. 51h Street) • Near Water Main (S. Happy Hollow Road & E. 5th Street) • Near Public School (Happy Hollow Elementary) • Near City Park (Mt. Sequoyah Woods) • Near ORT Bus Stop (Route 20, S. Happy Hollow Road) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: The proposed zoning is generally compatible with the surrounding residential land uses. The property is surrounded almost entirely by single-family residential dwellings with a single duplex located south of the subject property, across E. 5th Street. The lot pattern in the area is irregular with lot shapes and sizes varying greatly. Given the lot's size, street frontage, and density allowances staff finds that the current zoning designation would allow for the property to be split once, for the addition of a single-family dwelling. Rezoning to RSF-18, Residential Single -Family, 18 Units per Acre would increase the developable potential of the subject property. RSF-18 generally allows lots with a minimum area of 2,500 square feet and 30 feet of lot width. Considering the half -acre size of the lot and its approximately 300 feet of street frontage, the property could theoretically be subdivided to allow up to nine units, though staff finds required access, parking, and other realities of development would inhibit the property from being developed to the maximum extent. In short, staff finds it unlikely that the property would be split in a way that differs significantly from other properties in the area. From a use perspective, the by -right and conditional use allowances in RSF-4 and RSF-18 are identical. Infrastructure available to the site, nearby services, and proximity to Happy Hollow Elementary and Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 3 of 19 Fire Station #3 reinforce staff's opinion that the location could support additional density. Land Use Plan Analysis: Staff finds that the request is mostly consistent with adopted land use policies, the Future Land Use Map designation, and goals of City Plan 2040. RSF-18 has an associated build -to requirement which encourages form -based development where buildings address the street. Redevelopment of the property would likely require improvements to the streetscape including, but not limited to, street trees, sidewalks, and greenspace. The subject area is designated as a Residential Neighborhood Area, which calls for a mix of housing types in appropriate areas. Single -use zoning districts are not consistent with the aims of the future land use designation. While the single -use nature of the single-family zoning district will help to ensure that development of the site is of an appropriate scale in context with the existing neighborhood, the lack of by -right variation in residence types inhibits diversity in housing types. The rezoning does, however, contribute to bringing greater diversity to lot sizes in the neighborhood. The property has a moderate infill score and is roughly 800 feet north of a Tier 3 Center at the intersection of S. Happy Hollow and E. Huntsville Roads. On the balance of things, staff finds the proposed rezoning to be appropriate in this instance. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Staff finds a rezone from RSF-4 to RSF-18 is appropriate and justified for the property. Rezoning to RSF-18 provides an incremental increase in density to an area that is currently experiencing growth and development pressure. Rezoning contributes to Goals 1, 3, and 4 of City Plan 2040. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: Rezoning the property from RSF-4 to RSF-18 is likely to increase traffic at this location. Traffic volumes and accidents are low along both S. Happy Hollow Road and E. 5t" Street. Volumes and accidents along E. Huntsville and S. Crossover Roads, where residents would likely facilitate regional travel for residents are considerably higher. Ozark Regional Transit Route 20 currently has a bus stop near the intersection of S. Happy Hollow and E. 4t" Street, about 300 feet north of the property. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: Rezoning the property from RSF-4 to RSF-18 is likely to increase the population density in the area. Adjacency to existing water, sewer, and street infrastructure would limit the adverse impacts of a denser residential pattern. Neither the Police nor the Fire Department have expressed objection to the proposal. Similarly, no comment has been received from the Fayetteville Public School District. Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 4 of 19 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; b. There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A RECOMMENDATION: Planning staff recommends forwarding RZN-2021-000065 to City Council with a recommendation for approval. PLANNING COMMISSION ACTION: Required YES Date: September 27, 2021 O Tabled 30 Forwarded O Denied Motion: Sparkman, amended to RSF-18 and recommending approval Second: Sharp Vote: 7-0-0 BUDGET/STAFF IMPACT: None Attachments: • Unified Development Code: o §161.07 District RSF-4, Residential Single -Family -Four (4) Units Per Acre o §161.10 District RSF-18, Residential Single -Family — Eighteen (18) Units Per Acre • Applicant Request Letter • Public Comment • One Mile Map • Close-up Map • Current Land Use Map • Future Land Use Map Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 5 of 19 161.07 District RSF-4, Residential Single -Family - Four (4) Units Per Acre (A) Purpose. The RSF-4 Residential District is designed to permit and encourage the development of low density detached dwellings in suitable environments, as well as to protect existing development of these types. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. Single-family dwellings Two (2) family dwellings Units per acre 4 or less 7 or less (D) Bulk and Area Regulations. Single-family Two (2) family dwellings dwellings Lot minimum width 70 feet 80 feet Lot area minimum 8,000 square feet 12,000 square feet Land area per 8,000 square feet 6,000 square feet dwelling unit Hillside Overlay 60 feet 70 feet District Lot minimum width Hillside Overlay 8,000 square feet 12,000 square feet District Lot area minimum Land area per 8,000 square feet 6,000 square feet dwelling unit (E) Setback Requirements. Front Side Rear 15 feet 5 feet 15 feet (F) Building Height Regulations. Building Height Maximum 1 3 stories Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 6 of 19 (G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot. Accessory ground mounted solar energy systems shall not be considered buildings. (Code 1991, §160.031; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 4858, 4-18-06; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5224, 3-3-09; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15- 19) Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 7 of 19 161.10 District RSF-18, Residential Single -Family - Eighteen (18) Units Per Acre (A) Purpose. The RSF-18 Single-family Residential District is designed to promote and encourage the efficient development of single-family detached residences in a variety of densities. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a I Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development C Density, Units per acre Eighteen (18) or less (D) Bulk and Area Regulations. 1 Lot Width Minimum. Single-family 30 feet Two (2) family 30 feet (2) Lot Area Minimum. Townhouses: individual lot 1,250 square feet Single-family 2,500 square feet Two-family 2,000 square feet E Setback Requirements. Front Side Side -Zero Lot Line* Rear A build -to zone 5 feet A setback of less than five 5 feet that is located on both feet (zero lot line) is between the front sides permitted on one interior property line and side, provided a a line 25 ft. from maintenance agreement is the front property filed**. The remaining side line. setbacks shall be 10 feet. * A zero lot line is an alternative to the 5 foot building setback. Applicants should consult the International Building Code when locating a structure in close proximity to property lines and/or adjacent structures. ** At least 5 feet of maintenance area shall be provided along a structure that is within 5 feet of a property line. This may be provided through a perpetual maintenance easement on the adjacent property, or through a combination of a maintenance easement and private property. Walls, fences and customary yard accessories are permitted in the maintenance area. F Building Height Regulations. Building Height Maximum T3 stories Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 8 of 19 (G) Building Area. The area occupied by all buildings shall not exceed 60% of the total lot area. Accessory ground mounted solar energy systems shall not be considered buildings. (H) Minimum Buildable Street Frontage. 50% of the lot width for two-family dwellings. (Ord. No. 5800 , §2(Exh. B), 10-6-15; Ord. No. 5824, §2, 11-17-15; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945, §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15-19; Ord. No. 6427 , §§1(Exh. C), 2, 4-20- 21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 9 of 19 RZN-2021-000064 Public Comment From: s raymond <susiegrace@yahoo.com> Sent: Sunday, September 5, 2021 9:47 PM To: Umberger, Ryan <rumberger@fayetteville-ar.gov> Subject: Fulton Rezoning at 481 S. Happy Hollow Rd. (RZN-2021-000065) To: Fayetteville Planning Commission: I oppose the rezoning of the corner lot on Happy Hollow Rd and 5th St. Rezoning one lot to something different from the surrounding established zoning seems unfair to neighbors. Also, traffic and bus stops on Happy Hollow are a concern. The letter from the developer I assume is not a legally binding plan. The neighbors wouldn't have any assurance that their plan wouldn't change under the new zoning. From: Susan Raymond From: angelinamarie08 <angelinamarie08@yahoo.com> Sent: Wednesday, September 8, 2021 11:24 AM To: Umberger, Ryan <rumberger@fayetteville-ar.gov> Subject: Rezoning request at 481 Happy Hollow Rd To whom it may concern, I live on Happy Hollow Rd, here in Fayetteville, AR. I love my neighborhood and my neighbors. It would be awful to see huge apartment buildings right in the middle of our neighborhood. It would devalue our homes and ruin the esthetic of the whole neighborhood. Please help us keep our street with nice family homes. Thankyou Angelina Cosey From: Lisa Webb <webb.marino@gmail.com> Sent: Wednesday, September 8, 2021 2:16 PM To: Umberger, Ryan <rumberger@fayetteville-ar.gov> Subject: Concerns about Re -zoning on Happy Hollow Rd Hello Ryan, Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 10 of 19 I live at 510 Happy Hollow Rd (right across the street from the land that is up for re -zoning next week) and I am concerned about the rush to re -zone the lot before any potential plans for the spot are available. I am pro -development and increased density as long as there is appropriate off-street parking available. Please hold off on re -zoning until we can see the developer's plans and make sure there is enough parking. Thanks, Lisa Webb From: Beverly Larry <beverlyllarry@gmail.com> Sent: Wednesday, September 8, 2021 2:50 PM To: Umberger, Ryan <rmberger@fayetteville-ar.gov> Subject: Rezoning on Happy Hollow Rd. To the Developers, I have been a resident of Happy Hollow Rd for over 15 years with my two daughters. One of the things I found most appealing about the neighborhood was it's rather calm nature. Noise has never really been a problem, and my neighbors have always been considerate of my family and I. I have a few concerns with the proposed construction and rezoning, which includes the increased amounts of traffic, limited parking space, the size of the property, and the fact that this area of Happy Hollow only consists of single-family homes. Our neighborhood typically has a high amount of traffic coming from the Cliffs Apartments and Highway 265. The amount of traffic already often presents safety concerns, whether it be when kids are trying to catch the school bus, or when families are trying to enjoy quality time on a nice walk. With rezoning, in the worst case scenario, there could be dozens of vehicles needing access to parking in a limited amount of space. This could lead to individuals producing potentially dangerous situations to the community in order to park. The size of the property is also a concern of mine because of what the property currently contains. It's a relatively small size house with a decent sized yard, but it seems to be a stretch in order to fit multiple units and accommodate for the potential future residents. Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 11 of 19 My last concern is that Happy Hollow Rd strictly consists of single-family homes, and multiple units on a small property will completely disrupt the composition of the neighborhood. With the concerns I have voiced in mind, I personally would prefer a single-family home or one duplex at most, as I believe that one of these housing solutions are most well -suited for the neighborhood. - Beverly Larry From: Susanna Brinnon <susanna.brinnon@gmail.com> Sent: Wednesday, September 8, 20214:54 PM To: Umberger, Ryan <rumberger@fayetteville-ar.gov> Subject: Comments on proposed rezone of 481 Happy Hollow Rd, from RSF-4 to RI-U (RZN-2021- 000065) To the Planning Commission: I live at 528 Happy Hollow Road, across from this property. I am concerned about the proposed rezone, for the following reasons: 1) Although developer's Written Request states that neighbors will not be adversely affected by a rezone, we cannot be sure of that with the information given. The 4 residences on the half acre mentioned would either have to be very tiny, or multiple stories, or very close together. It is hard to imagine how they could possibly be in scale with the existing neighborhood. 2) The description of the 4 residences is only one of many possibilities under RI-U zoning. The developer does not promise that is what they will build; once a zoning change is granted, a developer is free to consider other possibilities, including quadruplexes and 3-story buildings, both definitely inappropriate and out of scale with existing homes. Not only would that adversely affect neighbors' investments -- it could be an eyesore. 3) The corner of 5th Street and Happy Hollow Road is where the school bus stops, and already has heavy traffic, as vehicles coming down the hill from neighborhoods to the north average a speed of 45 mph! (personal communication from the City's Department of Transportation in approximately 2012, when they installed the 2 speed tables on Happy Hollow). This is a street with a 25 mph limit, by the way, and the 2 speed tables do little to lessen those speeds. 4) re: traffic -- this is not only a heavily trafficked corner, but it is dangerous in winter weather conditions, as nearby residents can confirm. Coming north on Happy Hollow and turning west (uphill) onto 5th Street has occasioned many winter spin -outs and sometimes serious accidents. Several additional vehicles leaving and entering the driveway along the west side of the property would increase this already difficult traffic situation. 5) re: pedestrian traffic -- In addition, Happy Hollow's sidewalk is on the west side of the street -- so residents taking a walk, with children, dogs, etc., would be at additional risk under the higher density allowed under RI-U. Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 12 of 19 6) There are other differences between RSF-4 and RI-U, such as the width of the buildings in relation to lot size, that could make this development appear very out of scale to the existing neighborhood. All of these concerns depend on the density proposed by the developer, both of number of residents and number of vehicles -- not to mention a design appropriate to the current residences. The City Plan 2040 holds as high priority "appropriate infill and revitalization". I am in accord with this goal, and believe it can only be met if development is carefully considered. I therefore oppose the rezone request, and propose it be put on hold until more detail is offered -- and confirmed. At that time, residents will be better able to comment. Susanna Brinnon From: Kelly Linn <kellyrlinn@gmail.com> Sent: Wednesday, September 22, 2021 10:48 PM To: Umberger, Ryan <rumberger@fayetteville-ar.gov> Subject: Regarding the proposed rezoning on Happy Hollow To the planning commission, My family and I live at 1714 East 5th Street (directly behind the property which is being discussed for rezoning). We feel strongly that no more than 4 single family homes (based on lot size, preserving green space and mature trees, and traffic) should be built on the lot and hope that the rezoning will reflect that. We love the green space around this part of town and it is disappointing seeing so much of it being developed for the same cookie cutter homes that lack any character. This particular property has several large mature trees that would be truly unfortunate to see cut down. We hope that your plans protect these special parts of our city. Thank you, Kelly Linn From: s raymond [mailto:susiegrace@vahoo.com] Sent: Wednesday, September 22, 2021 1:35 PM To: Umberger, Ryan <rmberger@favetteville-ar.gov>; Planning Shared <planning@favetteville-ar.gov> Subject: Objection to Rezoning of 481 S. Happy Hollow Rd lot -- ATTN: Ryan Umberger To Planning Department and Commission: I object to rezoning of the lot at 481 S. Happy Hollow Rd. The current zoning of RSF-4 is most compatible with the neighborhood. With concerns about traffic, infrastructure (old water mains, etc), sidewalks & bicycle use, utilities, an approach of randomly rezoning a single lot instead of considering the whole neighborhood makes no sense. It seems that the only motivation for doing so is that a developer wants to maximize the profit on a recently purchased lot. This approach is very short-sighted. Yours, Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 13 of 19 Susan Raymond From: Susanna Brinnon <susanna.brinnon@gmail.com> Sent: Wednesday, September 22, 20214:17 PM To: Umberger, Ryan <rumberger@fayetteville-ar.gov> Subject: Proposed rezone from RSF-4 to RSF-18, RZN-2021-000065) Hi Ryan, I understand the developer has revised his rezone request, to RSF-18 rather than RI-U, for this property. I object to this request. I've reviewed the requirements and allowances for RSF-18 and believe, from the neighborhood's point of view, there is not much difference. In fact, if I understand the codes correctly, even more density would be allowed under RSF-18 (9 dwellings on this half acre) than under RI-U (4 dwellings). And that increased density, whichever zone is proposed, is the basis for my problems with a zoning change. As I cited in my email re the requested change to RI-U, there would be problems with 1) pedestrian traffic, competing with an increased number of vehicles at that corner; 2) a school bus stop right where the developer proposes a driveway for multiple residents' vehicles; 3) a dangerous corner in winter conditions right at that same driveway; 4) high speeds of traffic on Happy Hollow Road; 5) a water main right across from this property that is ancient and has broken and flooded at least 3 times in the last few years; and 6) the issue of esthetics -- buildings could be placed right up to the sidewalk, with little green space, and could be much larger than the scale of current homes. We love our neighborhood, where no one is rich but we do take pride in keeping it well maintained. And I believe our investments would be harmed by an inappropriate, out -of -scale development on this property. I urge the Planning Commission to deny this request. Thank you, Susanna Brinnon 528 Happy Hollow Rd. Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 14 of 19 Written request and narrative to accompany petition packet for the Happy Hollow Rezone Request at 481 S Happy Hollow Rd, City of Fayetteville, Arkansas. To: The Fayetteville City Planning Commission and The Fayetteville City Council On behalf of the landowners, 1 am petitioning the Fayetteville City Planning Commission and the Fayetteville City Council to rezone the property located at 481 S Happy Hollow Rd in the City of Fayetteville, Arkansas from RSF-4 to RSF-18. This property is currently being used as a single-family residence with a one existing residential home. Current zoning permits a density of 4 units per acre, which would allow for up to 2 single-family units on this property based on its current size & shape. By re -zoning the property to RSF-18, the parcel could be split into 4 separate lots with a single-family residence on each, while still accounting for required Master Street Plan rights of ways dedications and setback requirements. Adequate infrastructure is in place for the proposed development without the need for any extensions. The intended land use is in harmony with the use of the surrounding properties in the neighborhood. The proposed development intends to have a single point of vehicular access along the west side of the property from 56 Street for all four of the future single-family residential lots. By granting this rezone request, the current owners would benefit, and no other landowner would be adversely affected. The public interest and welfare would not be adversely affected by granting this rezone request. Included in the Petition Packet is: I Application and Payment of applicable fees for processing the application $330.00. 2 This written description. 3 Authorization Letter 4 Legal description 5 Survey 6 Assessor's parcel map. 7 Adjoining owner list. Allen Jay Young elopm nsul c. Planning Commission September 27, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 15 of 19 RZN-2021-000065 Fulton One Mile View NORTH I 0 0.125 0.25 0.5 Miles Iij W P-1 > O N O -------- --U ---n----- _—_— -- - RSF-8 IM � SC RSF-4 � I� Subject Property I I � I I � I I I YMA_N I ' RD I � I I I I I I ' I I i I 1 I I y 1 NC 9 1 R-O `3G _ HUNTS ILLEIRD O cs O a a -U R-A / 1 l C-1 172 - - - - �--- Zoning L2 General IMuateal RESIDENT IALSINGLE-FAMILY EXTRACTION N8-GCOMMERCIANSL iC2 Nei hborhood Link Rs�g RSF-, FORM BASED DISTRICTS RSF-2 �DtCare Regional Link - High ActivityRSF-8 <Limts RSF-0 Ulan 11-9Mare Downtown Geneal - — — Trail (Proposed) SF-18Community B—,- RESIDENTIAL MULTIFAMILY Neigbbamooe servicesRMF-8 Neigbbmbaoe Conaervaban •= Fayetteville City Limits ____;-----1� RMF-,2 PLANNED ZONING DISTRICTS CPla�RMR24 INSTTUTIONAL Area Fay RMF-a8Planning NDDSHRery`—alaneLight lneabia Planning Co m 7, ssion 2021 Agenda Item 4 RZN 21-000065 Fulton Page 16 of 19 RZN-2021-000065 Fulton Close Up View G Ix RSF-4 4TH ST ..I O 2 } ' Subject Property Proposed i 5TH'ST RMF-24 R-O HUNTsviL�F RD c N 0 RTH _ c-i Zoninq Acres RW 0.5 Neighborhood Link Hillside -Hilltop Overlay District Feet — — — Trail (Proposed) 0 75 150 300 450 600 `Planning Area L. _r_r 1 inch = 200 feet Total 0.5 L — Fayetteville City Limits Planning Co mission 7, 2021 Agenda Item 4 RZN 21-000065 Fulton Page 17 of 19 Subject Property Single -Family Residential Single -Family - tY. Residential Single -Family Residential A 4HUNTSVILLE R =� A� ~ O ,. o xir FV iL Neighborhood Link FEMA Flood Hazard Data Regional Link - High Activity 100-Year Floodplain — — — Trail (Proposed) Feet Floodway Stream � 'Planning 0 112.5 225 450 675 900 Area 1 inch = 300 feet ' Fayetteville City Limits L _ _ , y y Planning Co m 7, ssion 2021 Agenda Item 4 RZN 21-000065 Fulton Page 18 of 19 RZN-2021-000065 Future Land Use Residential Neighborhood Subject Property Fulton � 5TH ST OLU -SE4J Q z a w 2 U HUNTSVILLE RD' Cn r m ADO DR Neighborhood Link Regional Link - High Activity Planning Area u - -, Fayetteville City Limits Trail (Proposed) City Neighborhood Feet ,°INYON Pl"' 'Qq� m WO O J 4TH ST 2 a a 4 0 145 290 580 870 1,160 1 inch = 400 feet NORTH W � Q Civic and Private Open Space i i i Civic Institutional i I Z � V � w Y � U O p i i i I z J w 2 U City Neighborhood Civic Institutional Civic and Private Open Space Industrial Natural Non -Municipal Government Residential Neighborhood Rural Residential Urban Center ssion 2021 Agenda Item 4 RZN 21-000065 Fulton Page 19 of 19 Received 10/ 12/21 4:32 PM Submit Public Comment This page is provided for efficient submission of public comment for City Council and Planning Commission meetings. All submissions must be directly related to a specific agenda item for the next meeting. Please ensure your comments conform to the Rules of Order and Procedure. RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Full Name* Susan Raymond Address or Ward* Address Ward Locate Your Ward Number Address* 3052 N.Hughmount Rd, Fayetteville Ex. 113 W Mountain St Phone Number Email Meeting Body* City Council Agenda Item C4 Rezone 2021- 065 481 S. Happy Hollow Rd Number/Subject Please click the link below to navigate to the Agenda Page Locate City Council Agenda Item Locate Planning Commission Agenda Item Position Opposed Comments The proposed rezoning to RSF-18 is too dense (too many units) compared to the surrounding lots. I object to the haphazard random rezoning of one lot at a time instead of a plan for the whole neighborhood. This is an established neighborhood. An out-of-state developer has purchased the lot across the street south of this lot. If that new owner also comes before the Planning Commission and asks to rezone, will the Planning Commission have a plan for the neighborhood or will there just be a repeat of this controversy about changing an established neighborhood? Happy Hollow Rd has become a higher traffic area with the apartment complexes and new townhomes north of this lot. Also, there are bus -stops and an elementary school. Too many driveways opening onto Happy Hollow would create a hazard. Attachments PDF preferred Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by Resolution #170-20: Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Enter the text you want this field to display Received 10/12/21 9:47 PM Submit Public Comment This page is provided for efficient submission of public comment for City Council and Planning Commission meetings. All submissions must be directly related to a specific agenda item for the next meeting. Please ensure your comments conform to the Rules of Order and Procedure. RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Full Name* Susan Raymond Address or Ward* Address Ward Locate Your Ward Number Address* 3052 N.Hughmount Rd, Fayetteville Ex. 113 W Mountain St Phone Number Email Meeting Body* City Council Agenda Item 2021-0760 481 S. Happy Hollow Rd rezone Number/Subject Please click the link below to navigate to the Agenda Page Locate City Council Agenda Item Locate Planning Commission Agenda Item Position Opposed Comments The proposed rezoning to RSF-18 is too dense (too many units) compared to the surrounding lots. I object to the haphazard random rezoning of one lot at a time instead of a plan for the whole neighborhood. This is an established neighborhood. An out-of-state developer has purchased the lot across the street south of this lot. If that new owner also comes before the Planning Commission and asks to rezone, will the Planning Commission have a plan for the neighborhood or will there just be a repeat of this controversy about changing an established neighborhood? Happy Hollow Rd has become a higher traffic area with the apartment complexes and new townhomes north of this lot. Also, there are bus -stops and an elementary school. Too many driveways opening onto Happy Hollow would create a hazard. (I have submitted this comment twice because the item number on the agenda changed.) Attachments PDF preferred Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by Resolution #170-20: Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Enter the text you want this field to display Received 10/13/21 10:00 PM Submit Public Comment This page is provided for efficient submission of public comment for City Council and Planning Commission meetings. All submissions must be directly related to a specific agenda item for the next meeting. Please ensure your comments conform to the Rules of Order and Procedure. RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Full Name* Lisa Webb Address or Ward* Address Ward Locate Your Ward Number Address* 510 S Happy Hollow Rd Ex. 113 W Mountain St Phone Number Email Meeting Body* City Council Agenda Item 2021-0760 Number/Subject Please click the link below to navigate to the Agenda Page Locate City Council Agenda Item Locate Planning Commission Agenda Item Position Opposed Comments If this property is re -zoned, I am very concerned about adequate parking for the potential units. Street parking on Happy Hollow Rd would be a hazard for drivers and pedestrians. I am pro -development and all for increased density, but without adequate parking (one spot per bedroom), I am strongly opposed to re -zoning. Happy Hollow is a narrow street and there is currently no street parking anywhere on this road. Additionally, the incline and decline of the street would make it hard to see if it is safe to pass around parked vehicles. Attachments PDF preferred Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by Resolution #170-20: Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Enter the text you want this field to display Received 10/ 13/21 1:53 PM Submit Public Comment This page is provided for efficient submission of public comment for City Council and Planning Commission meetings. All submissions must be directly related to a specific agenda item for the next meeting. Please ensure your comments conform to the Rules of Order and Procedure. RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Full Name* Address or Ward* Susanna Brinnon Locate Your Ward Number Address Ward Address* 528 South Happy Hollow Road Ex. 113 W Mountain St Phone Number 479-443-0031 Email susanna.brinnon@gmail.com Meeting Body* City Council Agenda Item 2021-0760 Number/Subject Please click the link below to navigate to the Agenda Page Locate City Council Agenda Item Locate Planning Commission Agenda Item Position Opposed Comments Dear City Councilors, I live at 528 Happy Hollow Rd, caddy -corner to this property, and I ask you to consider seriously the potential effects of the proposed rezone. I understand the concept of infill, and agree with the Planning Commission that the half -acre could hold more buildings — but I believe increasing the zone to RSF-18 is too big a jump for this neighborhood. I propose instead an increase to RSF-8, as several of the Planning Commissioners also considered. We have diversity here, both in residents — by age, race, and income status — and in type of dwellings. Most own their homes, but some rent; and the lot sizes and designs are varied. It is a humble neighborhood. Parking is already a problem on this corner. No one parks on the street along Happy Hollow — that is impossible, as the street is 2-lane and the traffic is heavy from developments up north, with speeds that average 45 mph in a 25-mph zone. And parking on the south side of 5th Street is already heavy, from several duplexes up the street. So parking would be impossible if there were to be 9 units on the lot, as RSF-18 would allow, with a potential of 27 more vehicles; 9 more vehicles, as allowed under RSF-8, would be much more reasonable. In addition to parking issues, this is a dangerous corner in winter conditions, as it slopes up; ice, or even wet pavement, both are disastrous. Not to mention, this is the very spot where the school bus stops. Children waiting here are at risk already, and would be even more so with many more vehicles, as allowed under RSF-18, using a rear -loading driveway on 5th Street. Then, water issues: the stormwater drain at this corner lot has not functioned for years; the water is not carried away, just washed across the street into residents' front yards. And the water main opposite the property on Happy Hollow is ancient and has broken several times in the last few years, again flooding the yards of residents on the east side of the street. More water use under an increased zone of RSF-8 would intensify the load on this vulnerable system; increasing zoning to RSF- 18 would be unconscionable. Finally, tree canopy: this lot has beautiful old trees that shade the street and neighboring lots. They would surely be cut down under RSF-18; a few might be saved under RSF-8. A pleasant walk on a summer day, and temperatures on adjoining properties, would be severely impacted. I urge you to consider RSF-8 for this property, and to deny the request for RSF-18. Sincerely, Susanna Brinnon Attachments PDF preferred Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by Resolution #170-20: Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Enter the text you want this field to display Received 10/13/21 3:57 PM Submit Public Comment This page is provided for efficient submission of public comment for City Council and Planning Commission meetings. All submissions must be directly related to a specific agenda item for the next meeting. Please ensure your comments conform to the Rules of Order and Procedure. RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Full Name* Address or Ward* Alina Cheyne Kelley Locate Your Ward Number Address Ward Address* 938 S Eastview Dr Ex. 113 W Mountain St Phone Number 4792837215 Email ackelley@midsouth.ualr.edu Meeting Body* City Council Agenda Item 2021-0760 Number/Subject Please click the link below to navigate to the Agenda Page Locate City Council Agenda Item Locate Planning Commission Agenda Item Position Opposed Comments I purchased the single acre lot at 455 S. Happy Hollow Rd. in late summer of 2020. 1 plan to build a home on this property in the next few years. I was so excited to find a location not far from downtown, nearby hiking trails, and within a neighborhood of primarily single family homes. The mature trees and retention of some woods on and behind the property made it an unbelievable find. I was a bit disappointed and frustrated to hear that the neighboring property is no longer going to be a single family residence, but rather, several homes. I have accepted this, though I would plead for consideration to be made regarding reasonable limitations for how much development occurs in this space. Related, I recently found out that the wooded property bordering the rear boundary of my land is also listed (3.3 acres). I reached out to the realtor hoping to purchase a portion of the lot in order to retain just a bit more wooded space, and they declined, with hopes to sell to another developer. I assume that space will also be cleared and several homes erected. Please consider the implications of these zoning changes. I appreciate your time, your service to this community, and your consideration. Thank you. Alina Kelley. Attachments PDF preferred Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by Resolution #170-20: Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Enter the text you want this field to display Received 10/19/21 19:29 AM CityClerk From: CityClerk Sent: Tuesday, October 19, 2021 10:30 AM To: CityClerk Subject: Fulton Rezoning Public Comment - RZN-2021-000064 - 10-19-2021 City Council Meeting Attachments: RZN-2021-000065 Additional Public Comment.pdf Please forward the below to the City Council in advance of this evening's meeting: Good morning, Following the concern expressed at last week's City Council agenda session regarding public comment for the Fulton rezoning (2021-0760), 1 have identified two additional items that were not available for the Planning Commission. These are attached and were overlooked either because they were sent after staff's report publication or due to being shared after the Planning Commission hearing itself. Both ought to have been included in staff's report to Council and are attached for your consideration. I will also describe them on the record this evening. Please let me know if you have questions. Thanks, Jonathan Curth, AICP Development Services Director Development Services Department City of Fayetteville, Arkansas icurth(@favetteville-ar.izov 479.575.8308 Website I Facebook I Twitter I Youtube Hello, My name is Alex Marino and I live at 510 S. Happy Hollow Rd., across the street from 481 S. Happy Hollow Rd. I have a number of concerns about the proposed rezone of that property that I would like to bring to your attention. I am a proponent of infill and think our neighborhood should become more dense. We have a lot of empty lots, forested lots, and older homes on large lots that could be split. Every time a cleared lot becomes a home, that increases density. Every time a large property is split into two % acre lots, that increases density. This neighborhood can absolutely become more dense without changing its character. Which is why I am in support of splitting 481 S. Happy Hollow Rd. into no more than four single family homes or two duplexes. That would greatly increase density in a sensible way that maintains the character of the neighborhood. It would also be profitable for the developer. There is simply no public benefit to increase the density beyond that size. I am concerned about how the rezone will impact the neighborhood's tree canopy, which is a defining feature of our neighborhood. This property has several trees that provide excellent shade to the sidewalk and street. I worry that allowing apartments, or row houses, or a ton of back -loaded houses will mean cutting down all of these trees. I also worry that the city's requirement that sidewalks be moved back from the street will result in cutting down one of the biggest trees in the neighborhood. The corner of 51h and Happy Hollow has drainage issues that I hope the city will force the developer to address. The curb along the property is in poor shape and there is virtually no gutter. In heavy rains the curb and gutter do not direct water very well into the drain at the corner. Water continues down the street, redirecting other flows and flooding the drains where the street has less pitch. All of the mountainside on the North part of 5th Street drains into the street and meets at this same drain, which cannot handle the flow during heavy rains. Water from 5th Street then crosses the road in a heavy stream which has been eroding the drainage ditch in my property and those downstream. I strongly recommend that the developer be forced to replace the curb, gutter, and drain along with mandatory sidewalk improvements. There should probably be a collection drain on 51h Street before the intersection and another on Happy Hollow to the North. Thanks, Alex Marino Fayetteville Resident Hello this is Crystal Johnson at 570 South Happy Hollow Road I just want my voice to be heard as stating that I am against the rezoning the corner of 5th and Happy Hollow I understand it will have a higher density than it is currently at but would like to see it kept in the likeness of our current neighborhood single family homes set back from the road that is a dangerous Corner especially in the winter the water runoff causes flooding in that area already as they have cleared and developed the land to the north the rain and flooding has only gotten worse I believe my neighbor Susanna has emailed you with lots of good information this as well it is a school bus stop for my children our road is busy enough with the traffic from the Cliffs Apartments I would hate to see any more added to it thank you for your time Received 10/23/21 11:41 AM Submit Public Comment This page is provided for efficient submission of public comment for City Council and Planning Commission meetings. All submissions must be directly related to a specific agenda item for the next meeting. Please ensure your comments conform to the Rules of Order and Procedure. RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Full Name* Address or Ward* Susan Raymond Address Ward Locate Your Ward Number Address* 3052 N.Hughmount Rd, Fayetteville Ex. 113 W Mountain St Phone Number Email Meeting Body* City Council Agenda Item B.1 2021-0760 RZN-2021-065 (481 S. HAPPY HOLLOW Number/Subject RD./FULTON) Please click the link below to navigate to the Agenda Page Locate City Council Agenda Item Locate Planning Commission Agenda Item Position Opposed Comments The existing zoning of RSF-4 is best. If the council decides to rezone, then RSF-8 would be much better than the proposed RSF-18. There are other requests for changes for other lots in the neighborhood. Such as on W. Fifth St, about 6 acres at the "dead end". Instead of rezoning one lot at a time, a plan for the neighborhood makes more sense. Happy Hollow Rd is narrow with increasing traffic from surrounding apartment complexes and new townhomes at north end of Happy Hollow. Too many driveways is a hazard. If the developer gave a bill of assurance that three or four units would be built, that would be better than an open-ended rezoning to RSF-18. Attachments PDF preferred Section from the RULES OF ORDER AND PROCEDURE OF THE FAYETTEVILLE CITY COUNCIL Adopted 01/07/2020 by Resolution #01-20 & Amended 06/16/2020 by Resolution #170-20: Public Comments. Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote Courtesy and Respect. All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Enter the text you want this field to display City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0802 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C.1 RZN-2021-070 (796 N. 54TH AVE./PBS PROPERTIES): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-070 LOCATED AT 796 NORTH 54TH AVENUE FOR APPROXIMATELY 1.01 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning Department's Agenda Memo from R-A, Residential Agricultural and RSF-4, Residential Single Family, 4 Units Per Acre to RMF-6, Residential Multi -Family, 6 Units Per Acre. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of the City of Fayetteville to reflect the zoning change provided in Section 1. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 City of Fayetteville Staff Review Form 2021-0802 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jonathan Curth 10/15/2021 DEVELOPMENT REVIEW (630) Submitted By Submitted Date Division / Department Action Recommendation: RZN-2021-000070: Rezone (796 N. 54TH AVE./PBS PROPERTIES, 436): Submitted by PAUL SCHMIDT for property located at 796 N. 54TH AVE. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 1.01 acres. The request is to rezone the property to RMF- 6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE. Account Number Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost $ - Budget Adjustment $ - Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director FROM: Gretchen Harrison, Planner DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: RZN-2021-000070: Rezone (796 N. 54T" AVE./PBS PROPERTIES, 436): Submitted by PAUL SCHMIDT for property located at 796 N. 54TH AVE. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 1.01 acres. The request is to rezone the property to RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE. RECOMMENDATION: City Planning staff and the Planning Commission recommend approval of a request to rezone the subject property as described and shown in the attached Exhibits `A' and `B'. BACKGROUND: The subject property is located in west Fayetteville just south of the intersection of N. 541" Avenue and W. Wedington Drive. The property totals approximately 1.01 acres and is currently developed with one single-family dwelling which was built in 1968. Development on the property predates the annexation of this area into the City of Fayetteville in the 1980s. At that time, the surrounding area was primarily zoned R-A by default as a result of annexation. The property to the southeast was rezoned to RMF-6 in 2004 with a Bill of Assurance limiting development on the site to single - and two-family dwellings, totaling no more than 20 individual units. Request: The request is to rezone the parcel from RSF-4 and R-A to RMF-6. The applicant has stated that rezoning would allow them to build duplexes on the property by -right and extend the existing development along W. Clevenger Drive, which is a private street. Public Comment: Staff has not received any public comment on this item. Land Use Compatibility: The proposed rezoning is compatible with surrounding land use patterns in this area, which contain a mixture of residential and agricultural uses. Most properties directly adjacent to the subject area are developed with two-family dwellings. While two-family dwellings are permitted conditionally in the RSF-4 zoning district, rezoning to RMF-6 would allow for two- family dwellings by -right. Rezoning would also allow for the development of duplexes that are more compatible in density with the neighboring development along Clevenger Drive. Given the size of the site, rezoning to RMF-6 would only allow for the development of six units on the Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 property. So, while rezoning from a single- to a multi -family zoning district may appear to be intense for this location, the nature of the site would limit any future development and maintain its compatibility with the surrounding area. Land Use Plan Analysis: The proposed zoning for this property is consistent with its Future Land Use Map designation as a Residential Neighborhood Area. As desired in those areas, RMF-6 would allow for a variety of housing types that are appropriate in both scale and context. While the infill score for this site is relatively low, the availability of public services suggests that the site is able to accommodate an incremental increase in density. In terms of compatibility with the City's comprehensive plan, the proposed rezoning could support the goal of encouraging compact, complete, and connected development as well as the goal of expanding opportunities for housing. By rezoning to RMF-6, the applicant could complete the duplex development along Clevenger Drive and extend it to 54th Avenue. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score of 4.5 for this property. The follow elements of the matrix contribute to the score: • 4 Minute Fire Response (Station #7, 835 N. Rupple Road) • Near Water Main (8-inch main, east side of N. 541h St.) • Near Sewer Main (6-inch main, east side of N. 54th St.) • Near City Park (Woolsey Wet Prairie) • Near Paved Trail (Woolsey Wet Prairie Trail; Wedington Trail) DISCUSSION: At the October 11, 2021 Planning Commission meeting, a vote of 8-1-0 forwarded the request to City Council with a recommendation of approval. Commissioner Garlock made the motion and Commissioner Sparkman seconded. Commissioners found this rezoning to be compatible with the surrounding area, which is primarily developed with duplexes. Commissioner Johnson, who voted against the item, expressed concerns about increasing density in a floodplain. No public comment was offered at the meeting. BUDGET/STAFF IMPACT: N/A Attachments: • Exhibit A • Exhibit B • Planning Commission Staff Report RZN-2021-000070 EXHIBIT'B' Legal Description of Parcel Number 765-16198-000: PT NE SW & PT NW SE 1.01 AC FURTHER DESCRIBED IN 2016-13405 AS: A PART OF THE NORTHEAST QUARTER (NE1/4) OF THE SOUTHWEST QUARTER (SW1/4) AND A PART OF THE NORTHWEST QUARTER (NW1/4) OF THE SOUTHEAST QUARTER (SE1/4), ALL IN SECTION ELEVEN (11), TOWNSHIP SIXTEEN (16) NORTH, RANGE THIRTY-ONE (31) WEST OF THE FIFTH PRINCIPAL MERIDIAN, WASHINGTON COUNTY, ARKANSAS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER (NE1/4) OF THE SOUTHWEST QUARTER (SW1/ 4); THENCE N89" 38'08KW 165.00 FEET; THENCE N00°47'24"E 390.00 FEET TO THE POINT OF BEGINNING, SAID POINT BEING IN N. 54TH AVENUE AND FROM WHICH A SET%" REFERENCE IRON BEARS S89°38'08'E 15.70 FEET; THENCE N00'47'24"E 114.57 FEET TO A POINT FROM WHICH AN EXISTING REFERENCE IRON BEARS 588'47'35"E 16.71 FEET; THENCE S88°47'35"E 111.98 FEET TO ASET 1/2.1RON REBAR; THENCE N72°49'23"E 64.65 FEET TO A SET 1/2" IRON REBAR; THENCE S88°59'18"E 47.75 FEET TO A SET 1/2" IRON REBAR; THENCE S44°58'02"E 29.68 FEET TO A SET 1/2" IRON REBAR; THENCE S88°47'35"E 136.39 FEET TO A SET 1/2' IRON REBAR; THENCE S00°47'24"W 109.00 FEET TO A SET 1/2" IRON REBAR; THENCE N89°38'08HW 378.88 FEET TO THE POINT OF BEGINNING, CONTAINING 1.01 ACRES, MORE OR LESS. CITY OF FAYETTEVILLE %PF ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission THRU: Jonathan Curth, Development Services Director FROM: Gretchen Harrison, Planner MEETING DATE: October 11, 2021 Updated with results from 10/11 PC Hearing SUBJECT: RZN-2021-000070: Rezone (796 N. 54T" AVE./PBS PROPERTIES, 436): Submitted by PAUL SCHMIDT for property located at 796 N. 54TH AVE. The property is zoned RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and R-A, RESIDENTIAL AGRICULTURAL and contains approximately 1.01 acres. The request is to rezone the property to RMF-6, RESIDENTIAL MULTI -FAMILY, 6 UNITS PER ACRE. RECOMMENDATION: Staff recommends forwarding RZN-2021-000070 to City Council with a recommendation of approval. RECOMMENDED MOTION: "I move to forward RZN-2021-000070 to City Council with a recommendation of approval." BACKGROUND: The subject property is located in west Fayetteville just south of the intersection of N. 54th Avenue and W. Wedington Drive. The property totals approximately 1.01 acres and is currently developed with one single-family dwelling which was built in 1968. Development on the property predates the annexation of this area into the City of Fayetteville in the 1980s. At that time, the surrounding area was primarily zoned R-A by default as a result of annexation. The property to the southeast was rezoned to RMF-6 in 2004 with a Bill of Assurance limiting development on the site to single - and two-family dwellings, totaling no more than 20 individual units. A full list of surrounding land uses and zoning is provided in Table 1. Table 1 Surrounding Land Use and Zoning Direction Land Use Zoning North Single-family Residential R-A, Residential — Agricultural South Two-family Residential RMF-6, Residential Multi -family — 6 Units per Acre East Undeveloped RSF-4, Residential Single-family — 4 Units per Acre West Single- and Two-family Residential RSF-4, Residential Single-family — 4 Units per Acre Request: The request is to rezone the parcel from RSF-4 and R-A to RMF-6. The applicant has stated that rezoning would allow them to build duplexes on the property by -right and extend the existing development along W. Clevenger Drive. Public Comment: Staff has not received any public comment as of writing this report. INFRASTRUCTURE: Streets: The subject area has frontage along N. 54th Avenue. N. 541h Avenue is a partially improved Residential Link street with asphalt paving and open ditches. The subject area also has frontage along W. Clevenger Drive. W. Clevenger Drive is a partially improved Private Drive street with asphalt paving and open ditches. Any street improvements required in these areas would be determined at the time of development proposal. Any additional improvements or requirements for drainage will be determined at the time of development. Water: Public water is available to the subject area. An existing 8-inch water main is present on the east side of N. 54th Avenue. Sewer: Sanitary Sewer is available to the subject area. An existing 6-inch sanitary sewer main is present on the east side of N. 54th Avenue. Drainage: Any additional improvements or requirements for drainage will be determined at the time of development. No Protected Streams or Hydric Soils are present in the subject area, and no portion of the property lies within the Hillside -Hilltop Overlay District. However, a portion of the property does lie within a FEMA Floodplain. A floodplain development review will be required at the time of permit or plan submittal. This will restrict the type of development and impact in flood zones and may require additional documentation such as flood studies or elevation certificates depending on the type of development. If a development impacts a floodplain, those impacts may require review and approval from FEMA. Fire: Fire apparatus and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Prevention Code at the time of development. This property is served by Fayetteville Fire Station 7, located at 835 N. Rupple Road. The property is located approximately 1.9 miles from the fire station with an anticipated drive time of approximately 4 minutes using existing streets. The anticipated response time would be 6.2 minutes. Fire Department response time is calculated based on the drive time plus 1 minute for dispatch and 1.2 minutes for turn -out time. Within the City Limits, the Fayetteville Fire Department has a response time goal of 6 minutes for an engine and 8 minutes for a ladder truck. Police: The Police Department expressed no concerns with this request. Tree Preservation: The current zoning district, Residential Single-family — 4 Units per Acre, requires 25% minimum canopy preservation. The proposed zoning district, Residential Multi -family — 6 Units per Acre, requires 20% minimum canopy preservation. CITY PLAN 2040 FUTURE LAND USE PLAN: The City Plan 2040 Future Land Use Plan designates the property within the proposed rezone as a Residential Neighborhood Area. Residential Neighborhood Areas are primarily residential in nature and support a wide variety of housing types of appropriate scale and context: single-family, duplexes, rowhouses, multi -family, and accessory dwelling units. Residential Neighborhood encourages highly connected, compact blocks with gridded street patterns and reduced building setbacks. It also encourages traditional neighborhood development that incorporates low -intensity, non-residential uses intended to serve the surrounding neighborhoods. This designation recognizes existing conventional subdivision developments which may have large blocks with conventional setbacks and development patterns that respond to features of the natural environment. Building setbacks may vary depending on the context of the existing neighborhood. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates an average score of 4.5 for this site with a weighted score of 4.5. The following elements of the matrix contribute to the score: • 4 Minute Fire Response (Station #7, 835 N. Rupple Road) • Near Water Main (8-inch main, east side of N. 541h St.) • Near Sewer Main (6-inch main, east side of N. 54th St.) • Near City Park (Woolsey Wet Prairie) • Near Paved Trail (Woolsey Wet Prairie Trail; Wedington Trail) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: The proposed rezoning is compatible with surrounding land use patterns in this area, which contain a mixture of residential and agricultural uses. Most properties directly adjacent to the subject area are developed with two-family dwellings. While two-family dwellings are permitted conditionally in the RSF-4 zoning district, rezoning to RSF-6 would allow for two-family dwellings by -right. Rezoning would also allow for the development of duplexes that are more compatible in density with the neighboring development along Clevenger Drive. Given the size of the site, rezoning to RMF-6 would only allow for the development of six units on the property. So, while rezoning from a single- to a multi -family zoning district may appear to be intense for this location, the nature of the site would limit any future development and maintain its compatibility with the surrounding area. Land Use Plan Analysis: The proposed zoning for this property is consistent with its Future Land Use Map designation as a Residential Neighborhood Area. As desired in those areas, RMF-6 would allow for a variety of housing types that are appropriate in both scale and context. While the infill score for this site is relatively low, the availability of public services suggests that the site is able to accommodate an incremental increase in density. In terms of compatibility with the City's comprehensive plan, the proposed rezoning could support the goal of encouraging compact, complete, and connected development as well as the goal of expanding opportunities for housing. By rezoning to RMF-6, the applicant could complete the duplex development along Clevenger Drive and extend it to 54th Avenue. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Staff believes that there is sufficient justification for rezoning the property to RMF-6. While the property could be developed for duplexes, the applicant's intended land use, under a conditional use permit in RSF-4, rezoning to RMF- 6 would allow for the construction of an additional duplex on the site. This would allow for density that better compliments the existing development along W. Clevenger Drive. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: Rezoning the property to RMF-6 would increase traffic to this location above the potential of the current zoning district, but the impact is not expected to be significant. The subject property is near Wedington and Persimmon which feed directly into a wider street network. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: Rezoning the property to RMF-6 would increase the load on public services above the potential of the current zoning district, but the impact is not expected to be significant. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A RECOMMENDATION: Planning staff recommends forwarding RZN-2021-000070 to the City Council with a recommendation of approval. PLANNING COMMISSION ACTION: Required YES Date: October 11, 2021 O Tabled ® Forwarded O Denied with a recommendation of Motion: Garlock approval (Second: Sparkman (Vote: 8-1-0 BUDGET/STAFF IMPACT: None Attachments: • Unified Development Code: o §161.07 - District RSF-4, Residential Single -Family - Four (4) Units Per Acre o §161.03 —District R-A, Residential -Agricultural o §161.13 - District RMF-6, Residential Multi -Family - Six (6) Units Per Acre • Request Letter • One Mile Map • Close-up Map • Current Land Use Map • Future Land Use Map 161.07 District RSFA Residential Single -Family - Four (4) Units Per Acre (A) Purpose. The RSF-4 Residential District is designed to permit and encourage the development of low -density detached dwellings in suitable environments, as well as to protect existing development of these types. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. Single-family dwellings Two (2) family dwellings Units per acre 4 or less 7 or less (D) Bulk and Area Regulations. Single-family Two (2) family dwellings dwellings Lot minimum width 70 feet 80 feet Lot area minimum 8,000 square feet 12,000 square feet Land area per 8,000 square feet 6,000 square feet dwelling unit Hillside Overlay 60 feet 70 feet District Lot minimum width Hillside Overlay 8,000 square feet 12,000 square feet District Lot area minimum Land area per 8,000 square feet 6,000 square feet dwelling unit (E) Setback Requirements. Front Side Rear 15 feet 5 feet 15 feet (F) Building Height Regulations. Building Height Maximum 1 3 stories (G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot. 161.03 District R-A, Residential -Agricultural (A) Purposes. The regulations of the agricultural district are designed to protect agricultural land until an orderly transition to urban development has been accomplished; prevent wasteful scattering of development in rural areas; obtain economy of public funds in the providing of public improvements and services of orderly growth; conserve the tax base; provide opportunity for affordable housing, increase scenic attractiveness; and conserve open space. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 3 Public protection and utility facilities Unit 6 Agriculture Unit 7 Animal husbandry Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 37 Manufactured homes Unit 41 Accessory dwellings Unit 43 Animal boarding and training Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 20 Commercial recreation, large sites Unit 24 Home occupations Unit 35 Outdoor Music Establishments Unit 36 Wireless communications facilities Unit 42 Clean technologies (C) Density. Units per acre I One-half '/2 (D) Bulk and Area Regulations. Lot width minimum 200 feet Lot Area Minimum: Residential: 2 acres Nonresidential: 2 acres Lot area per dwelling unit 2 acres (E) Setback Requirements. Front Side Rear 35 feet 20 feet 35 feet (F) Height Requirements. There shall be no maximum height limits in the R-A District, provided, however, if a building exceeds the height of one (1) story, the portion of the building over one (1) story shall have an additional setback from any boundary line of an adjacent residential district. The amount of additional setback for the portion of the building over one (1) story shall be equal to the difference between the total height of that portion of the building and one (1) story. (G) Building area. None. 161.13 District RMF-6, Residential Multi -Family —Six (6) Units Per Acre (A) Purpose. The RMF-6 Multi -family Residential District is designed to permit and encourage the development of multi -family residences at a low density that is appropriate to the area and can serve as a transition between higher densities and single-family residential areas. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 10 Three 3 and four 4 family dwellings Unit 26 Multi -family dwellings Unit 41 Accessory dwellings Unit 44 Cluster Housing Development Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 11 Manufactured home park Unit 12a Limited business Unit 24 Home occupations Unit 25 Professional offices Unit 36 Wireless communications facilities (C) Density. Units per acre 1 6 or less (D) Bulk and Area Regulations. (1) Lot Width Minimum. Manufactured home park 100 feet Lot within a manufactured home park 50 feet Single-family 50 feet Two 2 family 50 feet Three and more 1 90 feet Professional offices 1 100 feet (2) Lot Area Minimum. Manufactured home park 3 acres Lot within a Manufactured home ark 4,200 square feet Townhouse: Individual lot 2,500 square feet Single-family 6,000 square feet Two-family 7,000 square feet Three or more 9,000 square feet Fraternity or Sorority 2 acres Professional offices 1 acre (E) Setback Requirements. Front Side Other Side Single Rear Other Rear Single Uses & Two (2) Uses Family Family A build -to zone that is 8 feet 5 feet 25 feet 5 feet located between the front property line and a line 25 feet from the front property line. (F) Building Height Regulations. Building height maximum 2 stories/3 stories* * A building or a portion of a building that is located between 0 and 10 feet from the front property line or any master street plan right-of-way line shall have a maximum height of two (2) stories. Buildings or portions of the building set back greater than 10 feet from the master street plan right-of-way shall have a maximum height of three (3) stories. If a building exceeds the height of two (2) stories, the portion of the building that exceeds two (2) stories shall have an additional setback from any side boundary line of an adjacent single-family district. The amount of additional setback for the portion of the building over two (2) stories shall be equal to the difference between the total height of that portion of the building, and two (2) stories. (G) Building Area. The area occupied by all buildings shall not exceed 50% of the total lot area. Accessory ground mounted solar energy systems shall not be considered buildings. (H) Minimum Buildable Street Frontage. 50% of the lot width. PBS PROPERTIES, LLC PO BOX 1287 BENTONVILLE, ARKANSAS 72712 (501)681-6690 paul@rentpbs.com AUGUST 31 st, 2021 CITY OF FAYETTVILLE-PLANNING DIVISION 125 WEST MOUNTAIN STREET FAYETTEVILLE, ARKANSAS 72701 Attn: Andrew Harrison: RE: Rezoning 796 North 54th Avenue; Fayetteville, Arkansas Andrew thank you for taking the time to speak to me earlier regarding rezoning the property located at 796 North 54th Avenue in Fayetteville, Arkansas. As we discussed, we are looking to rezone this property from it's current zoning of RS-4 to RMF-6. I have already called in and discussed this with the planner that was on duty at the time, and they indicated that this would be something that the Planning Division could support. My company, PBS Properties, LLC already owns the land adjacent to the property at 796 North 54th Avenue; Fayetteville, Arkansas, and our property is already zoned RMF-6. Our plans would be to add additional units off of our property on Clevenger Drive and feel that this would be the highest and best use of this property. Thank you for your time and consideration of this rezoning request. Please let us know if you have any questions for me regarding our rezoning request or if you need for me to provide any additional information. Sincerely, Paul A. Schmidt Jr. President of PBS Properties, LLC RZN-2021-000070 PBS properties A& One Mile View NORTH 0 0.125 0.25 0.5 Miles RSF-4 ' Z ' Z i N � i R1-U ' i - - - _ RI-12 - - - W i a ----- --- — ----- Subject Property !DRY--------------r�----- -P� F JjJM i%t__U^� -6 1 W RSF-8 Q i � y � W �PE - - MMONIST�� Ca RSIMMON ST A RSF-1 i - Regional Link '-- Zoning �I-2 General lntlusld9 RESIDENTIAL SINGLE-FAMILY EXTRACTION M NI E-1 — Neighborhood Link �RI-U .RI-12 NS-L COMMERCIAL Ras;tlanl;al-oraa C-1 ff Neighborhood Link Planned Nei 9 �Rea;danl;al-Agra""oral RSF.S 1111111 °-2 � C3 ff Planned Residential Link - - — RSF-, RSF-2 RSF-0 FORM BASED DISTRICTS �oawnlawn Dora � urmn Tnamagnrara — — — Shared -Use Paved Trail RSF-) RSF-a RSF-1S Main Street Center �oawnla,-�e"oral ComnonSeS-i - - - Trail (Proposed) RE RESIDENTIAL MULTI -FAMILY Naighbadma.Services ad RMF-s 0. RM112 � Ne;gnbamaaa canaeradan f ' Fayetteville City Limits I - - - - � � - - - - -- I PLANNED ZONING DISTRICTS � Comnarcial, Industrial, Reaidenlial I Planning Area ----�- ' �RMFE° �RMF-00 INSTITUTIONAL - `Planning Area Fayetteville City Limits ___ INDUSTRIAL -, Heavy Camoarcial �P-1 and Light lndoaV;al RZN-2021-000070 PBS Properties Current Land Use NORTH 1 -- i WEDINGTWDR Church, £. . r Single -Family Residential A;^, i Subject Property Single -Family Residential W Q Multi -Family Residential •. Single -Family " t' ' Residential 1 �--' V r R r t VIK'�,. FEMA Flood Hazard Data 100-Year Floodplain Regional Link Feet Floodway Trail (Proposed) Planning Area 0 112.5 225 450 675 900 ' ' Fayetteville City Limits 1 inch = 300 feet RZN-2021-000070 Future Land Use PBS Properties NORTH LLJ --------------- a ' w �w a ;a w -= ---- ^------------------- I� ---------------------- --r'•I-.------ WEDINGTON_DR— --------------------------`t-- -------------------------- — MICHAEL COLE DR TACKETT DR 441 Q w W_ W Z W GREENS CHAPEL RD Regional Link w U Z Q � Z U co Z�w a 0 U Planning Area Fayetteville City Limits Trail (Proposed) CLEVENGER'DR Feet 0 145 290 580 Residential Neighborhood 870 1,160 1 inch = 400 feet Natural City Neighborhood Civic Institutional Civic and Private Open Space Industrial Natural Non -Municipal Government Residential Neighborhood Rural Residential Urban Center City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0813 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C.2 RZN-2021-072 (3220 W. OLD FARMINGTON RD./STRICKLIN): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-072 LOCATED AT 3220 WEST OLD FARMINGTON ROAD FOR APPROXIMATELY 20.40 ACRES FROM R-A, RESIDENTIAL AGRICULTURAL AND RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning Department's Agenda Memo from R-A, Residential Agricultural and RSF-4, Residential Single Family, 4 Units Per Acre to RSF-8, Residential Single Family, 8 Units Per Acre. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of the City of Fayetteville to reflect the zoning change provided in Section 1. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 City of Fayetteville Staff Review Form 2021-0813 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jonathan Curth 10/15/2021 DEVELOPMENT REVIEW (630) Submitted By Submitted Date Division / Department Action Recommendation: RZN-2021-000072: Rezone (3220 W. OLD FARMINGTON RD./STRICKLIN, 557): Submitted by HARRISON FRENCH & ASSOCIATES, INC. for property located at 3220 W. OLD FARMINGTON RD. The property is zoned R-A, RESIDENTIAL AGRICULTRURAL & RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and contains approximately 20.40 acres. The request is to rezone the properties to RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE. Account Number Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost $ - Budget Adjustment $ - Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director FROM: Ryan Umberger, Senior Planner DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: RZN-2021-000072: Rezone (3220 W. OLD FARMINGTON RD./STRICKLIN, 557): Submitted by HARRISON FRENCH & ASSOCIATES, INC. for property located at 3220 W. OLD FARMINGTON RD. The property is zoned R-A, RESIDENTIAL AGRICULTRURAL & RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and contains approximately 20.40 acres. The request is to rezone the properties to RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE. RECOMMENDATION: The Planning Commission and City staff recommend approval of a request to rezone the subject property as described and shown in the attached Exhibits `A' and `B'. BACKGROUND: The subject property is located on the south slope of Millsap Mountain and north side of W. Old Farmington Road. The site slopes downward from its northern boundary to the two small ponds located roughly halfway to W. Old Farmington Road to the south. Between these ponds and Old Farmington Road, the site becomes more level. Approximately six to seven acres of the property's northern extent is designated as Hillside -Hilltop Overlay District in association with the terrain and tree canopy present. Another site characteristic includes a protected, unnamed tributary of the Farmington Branch which runs parallel to the western property line. In 2019, a request to rezone the property to NS-G, Neighborhood Services, General, was proposed. Staff recommended denial and the Commission expressed concerns that prompted the applicant to ultimately table the request indefinitely. Request: The request is to rezone the property from R-A, Residential Agricultural and RSF-4, Residential Single-family, Four Units per Acre to RSF-8, Residential Single-family, Eight Units per Acre. The applicant has not submitted development plans for the property, though the request letter says the intent of the rezone is to allow a cluster housing development. The applicant suggests a conditional use permit to that effect would follow a successful rezoning. Public Comment: Staff received one phone call inquiry about the proposal, but the member of the public did not issue any specific comments or concerns with the request. No comment was made at the Planning Commission hearing. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Land Use Compatibility: The proposed zoning is compatible with the surrounding land use pattern of the area. Uses immediately adjacent to the subject area are primarily single-family residences. An approved cluster housing development borders the subject to the east and is under construction. Further away, but within a quarter mile, a wide array of commercial and recreational uses would be easily accessible to potential residents. Centennial Park, multiple grocery stores, various retail, restaurant, and institutional services can be accessed along the W. Martin Luther King Jr. corridor. Staff finds the request to rezone to RSF-8 would incrementally increase the permitted density at a location that has outgrown the allowances of the current R-A and RSF-4 designation. Historic aerial imagery suggests the property has not been used for agricultural uses in several decades. Nearby services, infrastructure available to the site, and proximity to transit reinforce staff's opinion that additional residential density is warranted at this location. Land Use Plan Analysis: Staff finds that the request is generally consistent with adopted land use policies, the Future Land Use Map designation, and goals of City Plan 2040. The subject area is designated as a Residential Neighborhood Area, which calls for a mix of housing types in appropriate areas. While the single -use nature of the district is not consistent with the aims of the future land use designation, the single-family zoning district will help to ensure that development of the site is of an appropriate scale and context with the adjoining properties. Additionally, the lower density permitted by RSF-8 may afford more sensitive development of the property with respect to the terrain. An alternative could be a concentration of greater density and permitted uses towards the middle of the site, affording reasonable infill near a wide range of amenities and services, while also assuring limited impact on the hillside. The infill score of the site varies from low to moderate. The lowest scoring area follows the west end of the property, near the protected stream and the highest scoring areas are located south near W. Old Farmington Road. The property is located between two Tier 2 Centers; approximately a half -mile to the east at 1-49 and W. Martin Luther King Jr. Boulevard and approximately three-quarters of a mile to the west at S. Rupple Road and W. Martin Luther King Jr. Boulevard. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates 3-7 attributes for this site that may contribute to appropriate infill. The variance is largely due to the property's size and depth extending from W. Old Farmington Road. The following elements of the matrix contribute to the score: • Adequate Fire Response (Station #6, 990 S. Hollywood Avenue) • Near Sewer Main (6" north of W. Old Farmington Road) • Near Water Main (6-inch main north of W. Old Farmington Road) • Near Grocery Store (Walmart, ALDI, W. Martin Luther King Jr. Blvd.) • Near City Park (Centennial Park, Finger Park) • Near Paved Trail (Shiloh Trail) • Razorback Transit Stop (Route 44, W. Martin Luther King Jr. Blvd.) DISCUSSION: At the October 11, 2021 Planning Commission meeting, a vote of 9-0-0 forwarded the request to City Council with a recommendation of approval. Commissioner Sparkman made the motion and Commissioner Belden seconded. Discussion largely revolved around the location's appropriateness for development juxtaposed with some potentially sensitive natural elements, like the slope and onsite stream. Others noted that past projects have elicited public comment about drainage problems and the adequacy of Old Farmington Road for growing traffic volumes. Commissioner Belden opined that the City appears to be awaiting piecemeal private development to address infrastructure adequacy, which may not resolve area problems. Overall, Commissioners felt the abundance of nearby amenities and services justified the request. As noted above, no public comment was made at the meeting. BUDGET/STAFF IMPACT: N/A Attachments: • Exhibit A • Exhibit B • Planning Commission Staff Report Close Up View Trr pLD � RSF-4 i i LIJ RPZD s�EPP`NGS-�p `HAM cr NORTH IL Residential -Agricultural RSF-2 RSF-4 RSF-8 7/7� Hillside -Hilltop Overlay District Feet RSF-18 L-- �� `Planning Area C-2 - - 0 75 150 300 450 600 Neighborhood Conservation L _ Fayetteville City Limits 1 inch = 200 feet Commercial, Industrial, Residential — Trail (Proposed) SURVEY DESCRIPTION: APART OF THE SOUTHEAST QUARTER (SE 114) OF THE NORTHWEST {!DARTER �N1iV 114) AND PART OF THE NORTHEAST QUARTER (NE 114) OF THE NORTHWEST QUART1ER (NW 114) OF SECTION Tk 70VVNSHIP 16 NORTH, RANGE 30 WEST, WASHINGTON COUNTY, ARKANSAS, BEING MORE PARTIC ULARLY DESCRIBED AS FOLLOWS. - COMMENCING AT THE NORTHEAST (NE) CORNER OF THE NORTHEAST {QUARTER (NE 114) OF THE NORTHWEST QUARTER "W 114) OF SAID SECTION 19; THENCE NORTH 87*11I'll r WEST A DISTANCE OF 63d.00 FEET TO A FOUND 112" REBAR BEING THE POINT OF BEGINNING; THENCE SOUTH 02'14'3X WEST A DISTANCE OF 210.20 FEET TO A FOUND 10 REBAR; THENCE SOUTH 87'23'a3' EAST A DISTANCE OF 335.95 FEET TO A FOUND PIPE; THENCE SOUTH 02°08'53" WEST A DISTANCE OF 706.11 FEET TO A FOUND 10 REBAR; THENCE SOUTH 76"5T45" WEST A DISTANCE OF 154.91 FEET TO A FOUND 1i2' REAR; THENCE NORTH 12'23b1" WEST A DISTANCE OF 95.311 FEET TO A FOUND Wg' REBAR; THENCE SOUTH 75"37'44" W EST A DISTANCE OF 92.11 FEET TO A FOU ND PIPE; THENCE SOUTH 76°44'26" WEST A DISTANCE OF 213.75 FEET TO A FOUND 112" REBAR, THENCE SOUTH 23"14'52" EAST A DISTANCE OF 149.35 FEET TO A FOUND 149.35 FEET TO A FOUND 1f2" REBAR: THENCE SOUTH 23' 14'5Z EAST A D ISTANCE OF 151.11 FEET TO A SET 5M" REBAR PIS 1945; THENCE NOR714 7T'al 4" EAST A 0197ANCE OF 35.12 FEET TO A SET 5!8" REBAR PLS 18 45; THENCE SOUTH 12`55'10" EAST A DISTANCE OF 25.QQ FEET TO THE CENTERLINE OF OLDFARMINCaTON ROAD; THENCE ALONG THE CENTERLINE OF SAID ROAD SOUTH 75*31'2r WEST A DISTANCE OF 1T7.51 FEET; THENCE SOUTH 74'22'03' WEST A DISTANCE OF 130.27 FEET; THENCE SOUTH 7Z 52'14" WEST A DISTANCE OF 113.60 FEET; THENCE SOUTH 55*11�04" WVEST A DISTANCE OF 95.60 FEET, THENCE SOUTH 59"IT49" WEST ADISTANCE OF2130 FEET; THENCE SOUTH 5VW'06" VVEST A DISTANCE OF 141.95 FEET TO A FOUND RAIL ROAD SPIKE; THENCE LEAVING THE CENTERUNE OF SAID ROAD NORTH 02'2707" EAST A DISTANCE OF 731.12 FEET; THENCE SOUTH 87`03'11" EAST A DISTANCE OF 46.97 FEET TO A FOUND 1F2" REBAR; THENCE NORTH �4°54144- EAST A DI$TANr.E OF 449-9$ FEET TO A FOUND PIPE; THENCE NORTH 17'37'47" W F-97 A DISTANCE OF 309.10 FEET TO A Vr REBAR; THENCE SOUTH 67' 11'19' EAST A DISTANCE OF 443.29 FEET TO THE POINT OF BEGINNING CONTAINING 20.40 ACRE$ OR $1 35.n2 SQUARE FEET MORE OR LESS_ SUBJECT TO ANY EASEMENTS OR RIGH7.OF-WAYS OF RECORD OR FACT. CITY OF ti FAYETTEVILLE ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission THRU: Jonathan Curth, Development Services Director FROM: Ryan Umberger, Senior Planner MEETING DATE: October 11, 2021 SUBJECT: RZN-2021-000072: Rezone (3220 W. OLD FARMINGTON RD./STRICKLIN, 557): Submitted by HARRISON FRENCH & ASSOCIATES, INC. for property located at 3220 W. OLD FARMINGTON RD. The property is zoned R-A, RESIDENTIAL AGRICULTRURAL & RSF- 4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE and contains approximately 20.40 acres. The request is to rezone the properties to RSF- 8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE. RECOMMENDATION: Staff recommends forwarding RZN-2021-000072 to the City Council with a recommendation of approval, based on the findings herein. RECOMMENDED MOTION: "I move to forward RZN-2021-000072 to City Council with a recommendation for approval." BACKGROUND: The subject property is located on the south slope of Millsap Mountain and north side of W. Old Farmington Road. The site slopes rapidly downward from its northern boundary to the two small ponds located roughly halfway to W. Old Farmington Road to the south. Between these ponds and Old Farmington Road, the site becomes more level. Approximately six to seven acres of the property's northern extent is designated as Hillside -Hilltop Overlay District in association with the steep terrain and significant tree canopy present. Other site characteristics include a protected, unnamed tributary of the Farmington Branch which runs parallel to the western property line. Surrounding land use and zoning is depicted in Table 1. Table 1 - Surrounding Land Use and Zoning Direction Land Use Zoning North Single-family Residential; R-A, Residential -Agricultural; Centennial Park RSF-4, Residential Single-family, 4 Units per Acre R-A, Residential -Agricultural; South Single-family Residential R-PZD, Residential Planned Zoning District; RSF-4, Residential Single-family, 4 Units per Acre West Undeveloped R-A, Residential -Agricultural; RSF-2, Residential Single-family, 2 Units er Acre East Undeveloped; NC, Neighborhood Conservation Request: The request is to rezone the property from R-A, Residential Agricultural and RSF-4, Residential Single-family, Four Units per Acre to RSF-8, Residential Single-family, Eight Units per Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 1 of 18 Acre. The applicant has not submitted development plans for the property, though the request letter says the intent of the rezone is to allow a cluster housing development. The applicant suggests a conditional use permit to that effect would follow a successful rezoning. Public Comment. Staff has received one phone call inquiry about the proposal, but the member of the public did not issue any specific comments or concerns with the request. INFRASTRUCTURE AND ENVIRONMENTAL REVIEW Streets: The subject area has frontage along W. Old Farmington Road. W. Old Farmington Road is a partially improved Residential Link street with asphalt paving and open ditches. Any street improvements required in these areas would be determined at the time of development proposal. Water: Public water is available to the subject area. An existing 6-inch water main is present on the north side of W. Old Farmington Road. Sewer: Sanitary Sewer is available to the subject area. An existing 6-inch water main is present on the north side of W. Old Farmington Road. Fire: Fire apparatus access and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Prevention Code at the time of development. Station 6, located at 990 S. Hollywood Avenue, protects this site. The property is located approximately 1.2 miles from the fire station with an anticipated drive time of approximately 4 minutes using existing streets. The anticipated response time would be approximately 6.2 minutes. Fire Department response time is calculated based on the drive time plus 1 minute for dispatch and 1.2 minutes for turn -out time. Within the City Limits, the Fayetteville Fire Department has a response time goal of 6 minutes for an engine and 8 minutes for a ladder truck. Police: The Police Department expressed no concerns with this request. Drainage: A portion of the subject area lies within the Hillside Hilltop Overlay District (HHOD), a FEMA floodplain, has hydric soils, and a protected stream is present in the area. A portion of the subject area is within the Hillside Hilltop Overlay District (HHOD). The presence of the HHOD will apply additional restrictions at the time of development. Engineered footing designs will be required at the time of building permit submittal, as well as grading, erosion control and abbreviated tree preservation plans. The portion of the subject area within the FEMA floodplain will necessitate a floodplain development review at the time of permit or plan submittal. This will restrict the type of development and impact allowed in flood zones, and may require additional documentation such as flood studies or elevation certificates depending on the type of development. If a development impacts a floodplain, those impacts may require review and approval from FEMA. Floodplain is present through a slim depression that roughly follows the unnamed tributary of the Farmington Branch near the west property line. Hydric soils are also present on the subject property. They are a known indicator Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 2 of 18 of wetlands. However, for an area to be classified as wetlands, it may also need other characteristics such as hydrophytes (plants that grow in water), and shallow water during parts of the year. Hydric Soils can be found across many areas of Fayetteville, including valleys, floodplains, and open prairies. It is important to identify these natural resources during development, so when these soils are identified on a property, further environmental studies will be required at the time of development. Before permits will be issued for the property a statement/report from an environmental professional must be provided summarizing the existence of wetlands on the property. If this statement/report indicates that wetlands may be present on site, a USACE Determination of Jurisdictional Wetlands will be required at the time of development submittal. Hydric soils are present throughout the entirety of the subject property. A protected stream is present in the subject area. Streamside Protection Zones generally consist of a protected area on each side of a stream or creek. This protected area is meant to preserve woody vegetation and natural areas along stream corridors to improve/protect stream health. At a minimum, the protected area will be 50 feet wide as measured from the top of bank but, depending on the shape and extent of the floodway, it could be substantially more. Certain construction activities such as trails and some utilities are allowed in these zones, but in general, improvements such as parking lots or buildings are prohibited. The streamside protection area is present on the west side of the subject property. Any additional improvements or requirements for drainage will be determined at time of development. Tree Preservation: The proposed zoning district of RSF-8, Residential Single-family, Eight Units per Acre requires 20% minimum canopy preservation. The current zoning districts of R-A, Residential -Agricultural and RSF-4, Residential Single-family, Four Units per Acre require 25% minimum canopy preservation. CITY PLAN 2040 FUTURE LAND USE PLAN: City Plan 2040 Future Land Use Plan designates the property within the proposed rezone as Residential Neighborhood Area. Residential Neighborhood Areas are primarily residential in nature and support a wide variety of housing types of appropriate scale and context: single-family, duplexes, rowhouses, multifamily and accessory dwelling units. Residential Neighborhood encourages highly connected, compact blocks with gridded street patterns and reduced building setbacks. It also encourages traditional neighborhood development that incorporates low -intensity non-residential uses intended to serve the surrounding neighborhoods, such as retail and offices, on corners and along connecting corridors. This designation recognizes existing conventional subdivision developments which may have large blocks with conventional setbacks and development patterns that respond to features of the natural environment. Building setbacks may vary depending on the context of the existing neighborhood. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a ranging score of 3-7 for this site, with a weighted score of 8. The following elements of the matrix contribute to the score: Adequate Fire Response (Station #6, 990 S. Hollywood Avenue) Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 3 of 18 • Near Sewer Main (6" north of W. Old Farmington Road) • Near Water Main (6-inch main north of W. Old Farmington Road) • Near Grocery Store (Walmart, ALDI, W. Martin Luther King Jr. Blvd.) • Near City Park (Centennial Park, Finger Park) • Near Paved Trail (Shiloh Trail) • Razorback Transit Stop (Route 44, W. Martin Luther King Jr. Blvd.) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: The proposed zoning is compatible with the surrounding land use pattern of the area. Uses immediately adjacent to the subject area are primarily single-family residences. An approved cluster housing development borders the subject to the east and is under construction. Further away, but within a quarter mile, a wide array of commercial and recreational uses would be easily accessible to potential residents. Centennial Park, multiple grocery stores, various retail, restaurant, and institutional services can be accessed along the W. Martin Luther King Jr. corridor. Staff finds the request to rezone to RSF-8 would incrementally increase the permitted density at a location that has outgrown the allowances of the current R-A and RSF-4 designation. Nearby services, infrastructure available to the site, and proximity to transit reinforce staff's opinion that additional residential density is warranted at this location. Land Use Plan Analysis: Staff finds that the request is generally consistent with adopted land use policies, the Future Land Use Map designation, and goals of City Plan 2040. The subject area is designated as a Residential Neighborhood Area, which calls for a mix of housing types in appropriate areas. While the single -use nature of the district is not consistent with the aims of the future land use designation, the single-family zoning district will help to ensure that development of the site is of an appropriate scale and context with the adjoining properties. Additionally, the lower density permitted by RSF-8 may afford more sensitive development of the property with respect to the terrain. An alternative could be a concentration of greater density and permitted uses towards the middle of the site, affording reasonable infill near a wide range of amenities and services, while also assuring limited impact on the hillside. The infill score of the site varies from low to moderate. The lowest scoring area follows the west end of the property, near the protected stream and the highest scoring areas are located south near W. Old Farmington Road. The property is located between two Tier 2 Centers; approximately a half -mile to the east at 1-49 and W. Martin Luther King Jr. Boulevard and approximately three-quarters of a mile to the west at S. Rupple Road and W. Martin Luther King Jr. Boulevard. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Staff finds a rezone from R-A and RSF-4 to RSF-8 is appropriate and justified Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 4 of 18 for the property. Rezoning to RSF-8 provides an incremental increase in residential density to an area that is currently experiencing both growth and development pressure and situated with convenient access to goods, services, and amenities. Rezoning contributes to Goals 1, 3, and 4 of City Plan 2040. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: Rezoning the property to RSF-8 is likely to appreciably increase traffic at this site. That said, staff finds the property's situation near retail services, recreational facilities, and a Razorback Transit stop offers alternatives to vehicular transportation. Vehicle traffic would likely access W. Martin Luther King Jr. Boulevard at its intersection with S. One Mile Road which is a signalized intersection. W. Martin Luther King Jr. Boulevard is a Regional High -Activity Link Street which has a designed service volume of 17,600 vehicles per day. The intersection is within a half mile of the interchange with 1-49. Finally, any development to the site would require improvements to the property's frontage along W. Old Farmington Road which helps alleviate concern about traffic increases. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: Rezoning the property to RSF-8 has an associated potential to increase the population density at this location. The property currently has direct access to sanitary sewer and water so staff finds an undesirable burden would not be placed on public services. Fayetteville Public Schools did not comment on the request. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; b. There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A RECOMMENDATION: Planning staff recommends forwarding RZN-2021-000072 to the City Council with a recommendation of approval. Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 5 of 18 PLANNING COMMISSION ACTION: Required YES Date: October 11, 2021 O Tabled O Forwarded O Denied Motion: Second: Vote: Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 6 of 18 BUDGET/STAFF IMPACT: None Attachments: • Unified Development Code: o §161.03 R-A, Residential -Agricultural o §161.08 RSF-4, Residential Single-family, Four Units per Acre o §161.09 RSF-8, Residential Single-family, Eight Units per Acre • Applicant Request Letter • One Mile Map • Close-up Map • Current Land Use Map • Future Land Use Map Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 7 of 18 161.03 District R-A, Residential -Agricultural (A) Purposes. The regulations of the agricultural district are designed to protect agricultural land until an orderly transition to urban development has been accomplished; prevent wasteful scattering of development in rural areas; obtain economy of public funds in the providing of public improvements and services of orderly growth; conserve the tax base; provide opportunity for affordable housing, increase scenic attractiveness; and conserve open space. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 3 Public protection and utility facilities Unit 6 Agriculture Unit 7 Animal husbandry Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 37 Manufactured homes Unit 41 Accessory dwellings Unit 43 Animal boarding and training Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 20 Commercial recreation, large sites Unit 24 Home occupations Unit 35 Outdoor Music Establishments Unit 36 Wireless communications facilities Unit 42 Clean technologies (C) Density. Units per acre I One-half ('/2) (D) Bulk and Area Regulations. Lot width minimum 200 feet Lot Area Minimum: Residential: 2 acres Nonresidential: 2 acres Lot area per dwelling unit 2 acres (E) Setback Requirements. Front Side Rear 35 feet 20 feet 35 feet (F) Height Requirements. There shall be no maximum height limits in the R-A District, provided, however, if a building exceeds the height of one (1) story, the portion of the building over one (1) story shall have an Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 8 of 18 additional setback from any boundary line of an adjacent residential district. The amount of additional setback for the portion of the building over one (1) story shall be equal to the difference between the total height of that portion of the building and one (1) story. (G) Building area. None. (Code 1965, App. A., Art. 5(1); Ord. No. 1747, 6-29-70; Code 1991, §160.030; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5195, 11-6-08; Ord. No. 5238, 5-5- 09; Ord. No. 5479, 2-7-12; Ord. No. 5945, §3, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6427, §§1(Exh. C), 2, 4-20-21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 9 of 18 161.07 District RSF-4, Residential Single -Family - Four (4) Units Per Acre (A) Purpose. The RSF-4 Residential District is designed to permit and encourage the development of low density detached dwellings in suitable environments, as well as to protect existing development of these types. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. Single-family dwellings Two (2) family dwellings Units per acre 4 or less 7 or less (D) Bulk and Area Regulations. Single-family Two (2) family dwellings dwellings Lot minimum width 70 feet 80 feet Lot area minimum 8,000 square feet 12,000 square feet Land area per 8,000 square feet 6,000 square feet dwelling unit Hillside Overlay 60 feet 70 feet District Lot minimum width Hillside Overlay 8,000 square feet 12,000 square feet District Lot area minimum Land area per 8,000 square feet 6,000 square feet dwelling unit (E) Setback Requirements. Front Side Rear 15 feet 5 feet 15 feet (F) Building Height Regulations. Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 10 of 18 Building Height Maximum 1 3 stories (G) Building Area. On any lot the area occupied by all buildings shall not exceed 40% of the total area of such lot. Accessory ground mounted solar energy systems shall not be considered buildings. (Code 1991, §160.031; Ord. No. 4100, §2 (Ex. A), 6-16-98; Ord. No. 4178, 8-31-99; Ord. No. 4858, 4-18-06; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5224, 3-3-09; Ord. No. 5312, 4-20-10; Ord. No. 5462, 12-6-11; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15- 19; Ord. No. 6427, §§1(Exh. C), 2, 4-20-21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 11 of 18 161.09 District RSF-8, Residential Single -Family - Eight (8) Units Per Acre (A) Purpose. The RSF-8 Residential District is designed to bring historic platted development into conformity and to allow for the development of new single family residential areas with similar lot size, density, and land use as the historical neighborhoods in the downtown area. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 9 Two-family dwellings Unit 12a Limited business Unit 24 Home occupations Unit 36 Wireless communications facilities Unit 44 Cluster Housing Development (C) Density. By Ri ht Single-family dwelling units per acre 8 or less (D) Bulk and Area Regulations. (1) Lot Width Minimum. Single-family 50 feet Two 2 family 50 feet Townhouse, no more than two 2 attached 25 feet (2) Lot Area Minimum. Single-family 5,000 square feet Two-family 5,000 square feet (3) Land Area Per Dwelling Unit. Single-family 5,000 square feet Two-family 5,000 square feet Townhouse, no more than two (2) attached 2,500 square feet Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 12 of 18 (E) Setback Requirements. Front Side Rear 15 feet 5 feet 5 feet (F) Height Regulations. Building Height Maximum 1 3 stories (G) Building Area. The area occupied by all buildings shall not exceed 50% of the total lot area, except when a detached garage exists or is proposed; then the area occupied by all buildings shall not exceed 60% of the total lot area. Accessory ground mounted solar energy systems shall not be considered buildings. (Ord. No. 4783, 10-18-05; Ord. No. 5028, 6-19-07; Ord. No. 5128, 4-15-08; Ord. No. 5224, 3-3-09; Ord. No. 5312, 4- 20-10; Ord. No. 5462, 12-6-11; Ord. No. 5921 , §1, 11-1-16; Ord. No. 5945 , §8, 1-17-17; Ord. No. 6015 , §1(Exh. A), 11-21-17; Ord. No. 6245 , §2, 10-15-19; Ord. No. 6427 , §§l(Exh. C), 2, 4-20-21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." Planning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 13 of 18 To: City of Fayetteville — Planning Department From: Harrison French & Associates Date: August 31, 2021 Subject: Old Farmington Rezone Dear Planning Commission, HFA is requesting a rezoning of 20.40 acres, located at 3220 W Old Farmington Road, Fayetteville, AR, parcel 765-14759-000. The site currently exists as mostly R-A, with some RSF-4. The property is vacant except for a single -story home. We are requesting to rezone this site to RSF-8. The intent of the rezone is to allow a cluster housing development similar to the one currently under construction east of this property. The property will also require a Conditional Use Permit that would follow this zoning request, if approved. The Future Land Use Plan designates this property as Residential Neighborhood. We believe this rezone is in keeping with that as a single-family zoning district. The property is less than half a mile from the intersection of 1-49 and Hwy 62, both major traffic corridors for the City. The property is also less than 200' from Commercial District zoning and 800' from Lowes and Wal-Mart. RSF-8 Cluster Housing will serve as a good transition from the high intensity uses along Hwy 62 and Centennial Park to the north. It is also the intent to preserve some of the Hillside as we get to the steeper portions of the property, while also incorporating trail connections to the park for circulation. We look forward to discussing this rezone proposal with you. Please do not hesitate to contact me should you have any questions or concerns. Sincerely, �_/?, I�A Rick McGraw, PLA, ASLA, CLARB Team Lead / Landscape Architect (479)273-7780x283 rick.mcgraw@hfa-ae.com Harrison French & Associates, LTD 1705 S. Walton Blvd, Suite 3, Bentonville, Arkansas 72712 p 479.273.7780 www.hfa-ae.com Page 1 OTlJnning Commission October 11, 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 14 of 18 Agenda Item 10 RZN 21-000072 Stricklin Page 15 of 18 RZN-2021-000072 Close Up View Subject Property RSF-2 Stricklin R-1 RSF-18 �O I _D FARM`NG1pN OL RSF-4 0 W RPZD n c � a .�Epp�NGS��N �HaM cr N 0 RT H S Hillside -Hilltop Overlay District Feet ` Planning Area 0 75 150 300 450 600 L _ Fayetteville City Limits 1 inch = 200 feet — — — Trail (Proposed) Residential -Agricultural RSF-2 RSF-4 RSF-8 RSF-18 C-2 Neighborhood Conservation Commercial, Industrial, Residential Planning Cc n ssion 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 16 of 18 RZN-2021-000072 Stricklin Current Land Use NORTH . City Park 36 ` Single -Family 4 Residential Single -Family ' Residential ?` City Park f L- t. Subject Property per AIMr , Mixed Use F Residential GOON, T— I �1 ..:^j �"`` K'IFKf • Commercial ! ' - — —� ° ■ J► +��� 1 IF ! �' I + �� MAI Iry ri 4, r1r FEMA Flood Hazard Data Neighborhood Link 100-Year Floodplain Regional Link - High Activity Feet Floodway - - - -Trail (Proposed) ' 0 112.5 225 450 675 900 Planning Area 1 inch = 300 feet ' Fayetteville City Limits L _ _ , y y Planning Jom 1. ssion 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 17 of 18 RZN-2021-000072 Future Land Use Subject Property Neighborhood Link Regional Link - High Activity Planned Neighborhood Link Planning Area u - -, Fayetteville City Limits Trail (Proposed) Stricklin NORTH Civic and Private Open Space OVNTM�<<s S0 0 / ti Residential Neighborhood P� ��0� 106 A 02, �N G�ONRo 0`0—VELDA CT- Fp I v �ONE'oR_SANDRA ST S�EpQ�NGS � I City Neighborhood A urban Center City Neighborhood Civic Institutional Civic and Private Open Space Industrial Feet Natural Non -Municipal Government 0 145 290 580 870 1,160 Residential Neighborhood 1 inch = 400 feet Rural Residential Urban Center Di-;, r, ssion 2021 Agenda Item 10 RZN 21-000072 Stricklin Page 18 of 18 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0804 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C.3 RZN-2021-071 (710 S. COLLEGE AVE./CEDARWOOD GROUP: AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 21-071 LOCATED AT 710 SOUTH COLLEGE AVENUE FOR APPROXIMATELY 0.31 ACRES FROM NC, NEIGHBORHOOD CONSERVATION TO DG, DOWNTOWN GENERAL BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby changes the zone classification of the property shown on the map (Exhibit A) and the legal description (Exhibit B) both attached to the Planning Department's Agenda Memo from NC, Neighborhood Conservation to DG, Downtown General. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends the official zoning map of the City of Fayetteville to reflect the zoning change provided in Section 1. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 City of Fayetteville Staff Review Form 2021-0804 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jonathan Curth 10/15/2021 DEVELOPMENT REVIEW (630) Submitted By Submitted Date Division / Department Action Recommendation: RZN-2021-000071: Rezone (710 S. COLLEGE AVE./CEDARWOOD GROUP, 563): Submitted by LUCAS COOPER for property located at 710 S. COLLEGE AVE. The property is zoned NC, NEIGHBORHOOD CONSERVATION and contains approximately 0.31 acres. The request is to rezone the property to DG, DOWNTOWN GENERAL. Account Number Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost $ - Budget Adjustment $ - Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff Jonathan Curth, Development Services Director FROM: Gretchen Harrison, Planner DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: RZN-2021-000071: Rezone (710 S. COLLEGE AVE./CEDARWOOD GROUP, 563): Submitted by LUCAS COOPER for property located at 710 S. COLLEGE AVE. The property is zoned NC, NEIGHBORHOOD CONSERVATION and contains approximately 0.31 acres. The request is to rezone the property to DG, DOWNTOWN GENERAL. RECOMMENDATION: The Planning Commission and City staff recommend approval of a request to rezone the subject property as described and shown in the attached Exhibits `A' and 'B'. BACKGROUND: The subject property is located south of downtown, adjacent to Walker Park on the east side of S. College Avenue. Development on the property includes an 1,800-square-foot automotive mechanics garage which was built in 1955. Prior to 2008. The subject property and most others in the immediate vicinity were zoned RMF-24, Residential Multi -family, 24 Units per Acre. With the adoption of the Walker Park Neighborhood Master Plan, the property was rezoned to NC, Neighborhood Conservation. Since then, the building has sat vacant. Request: The request is to rezone the subject property from NC, Neighborhood Conservation, to DG, Downtown General. The applicant has noted that approval of the request will afford an opportunity for appropriate commercial infill. Public Comment: Staff received one email from an individual who expressed their support for the request. Land Use Compatibility: The proposed zoning is compatible with surrounding land patterns in the area, which include a mixture of public, commercial, and residential uses. With properties zoned DG to the north and east, and access to a Neighborhood Link street one block north, rezoning the subject property would be an incremental extension of low- to mid -intensity land uses near the urban core. Additionally, the property is only about a quarter -acre in size so there is limited potential for density and intensity, including the possibility of building heights in excess of the three stories currently permitted. Downtown General represents the least intense, mixed -use zoning option for the site. With its form -based zoning elements, DG maintains the NC zoning Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 district's requirement for buildings to address the street while adding the potential for mixed -uses. Other commercial districts, like Community Services and Residential -Office, have lot configuration standards that would make the existing structure a non -conformity. Other zoning districts, such as Neighborhood Services -Limited, would not permit the applicant's desired use of the site by - right as an office or studio space, which would fall under Use Unit 25. Land Use Plan Analysis: Staff finds the proposed DG zoning to be generally consistent with the Future Land Use Map and its designation of the subject property as a Residential Neighborhood Area. While the site is not located on a corner or along a connecting corridor, the building itself is commercial in nature and would serve the surrounding neighborhood with low -intensity studio or office space. Staff also finds the proposal to agree with many of the goals outlined in City Plan 2040, including Goal 1 which is to make appropriate infill and revitalization our highest priority. Regarding the Walker Park Neighborhood Master Plan, rezoning would promote the goal of balancing uses by offering more diversity in the area while retaining the physical character of the site. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score of 7 for this site. The following elements of the matrix contribute to the score: • 4 Minute Fire Response (Station #1, 303 W. Center St.) • Near Water Main (6-inch main, center of S. College Ave.) • Near Sewer Main (6-inch main, center of • Near City Park (Walker Park) • Near Paved Trail (Walker Senior Trail; Razorback Greenway) • Near ORT Bus Stop (Route 20, MLK Blvd & College) • Within Master Plan Area (Walker Park Neighborhood Master Plan) DISCUSSION: At the October 11, 2021 Planning Commission meeting, a vote of 8-0-1 forwarded the request to City Council with a recommendation of approval. Commissioner Belden made the motion and Commissioner Canada seconded. Commissioner Sharp recused. Discussion centered on the favorability of Downtown General at this location, given the land uses that the zoning would allow and the site's compatibility with the surrounding area. No public comment was offered at the meeting. BUDGET/STAFF IMPACT: N/A Attachments: • Exhibit A • Exhibit B • Planning Commission Staff Report RZN-2021-000071 Close Up View Cedarwood Group MARTIN LUTHER KING JR BLVD Neighborhood Link Urban Center Trail (Proposed) Planning Area �- - - Fayetteville City Limits ST u U C u C L 9TH STJ zi O1 " !7 RZN-2021-000071 EXHIBIT W RSF-18 10TH STD. 'jJ& NORTH Zoning Acres DG 0.3 Feet 0 75 150 300 450 600 1 inch = 200 feet Total 0.3 RZN-2021-000071 EXHIBIT'By Legal Description: Lots Nine (9), Ten (10), Eleven (11) and Twelve (12), less and except ten (10) feet of equal and uniform width off the South side of Lot Numbered Twelve (12), all being in Block Number One (1), Glenwood Park Addition to the City of Fayetteville, Arkansas, as shown upon the recorded plat thereof, on file in the office of the Circuit Clerk and Ex-Officio Recorder of Washington County, Arkansas. (Also known as 710 S. College Ave, Fayetteville, Arkansas) CITY OF FAYETTEVILLE %PF ARKANSAS PLANNING COMMISSION MEMO TO: Fayetteville Planning Commission THRU: Jonathan Curth, Development Services Director FROM: Gretchen Harrison, Planner MEETING DATE: October 11, 2021 Updated with results from 10/11 PC Hearing. SUBJECT: RZN-2021-000071: Rezone (710 S. COLLEGE AVE./CEDARWOOD GROUP, 563): Submitted by LUCAS COOPER for property located at 710 S. COLLEGE AVE. The property is zoned NC, NEIGHBORHOOD CONSERVATION and contains approximately 0.31 acres. The request is to rezone the property to DG, DOWNTOWN GENERAL. RECOMMENDATION: Staff recommends forwarding RZN-2021-000071 to City Council with a recommendation of approval. RECOMMENDED MOTION: "I move to forward RZN-2021-000071 to City Council with a recommendation of approval." BACKGROUND: The subject property is located south of downtown, adjacent to Walker Park on the east side of S. College Avenue. Development on the property includes an 1,800-square-foot automotive mechanics garage which was built in 1955. Prior to 2008. The subject property and most others in the immediate vicinity were zoned RMF-24, Residential Multi -family, 24 Units per Acre. With the adoption of the Walker Park Neighborhood Master Plan, the property was rezoned to NC, Neighborhood Conservation. Since then, the building has sat vacant. Surrounding land use and zoning is depicted in Table 1. Table 1 Surrounding Land Use and Zoning Direction Land Use Zoning North Single-family Residential NC, Neighborhood Conservation South Single-family Residential NC, Neighborhood Conservation East Single-family Residential RI-U, Residential Intermediate — Urban, and NC, Neighborhood Conservation West Walker Park P-1, Institutional Request: The request is to rezone the subject property from NC, Neighborhood Conservation, to DG, Downtown General. The applicant has noted that approval of the request will afford an opportunity for appropriate commercial infill. Public Comment: Staff received one email from an individual who expressed their support for the request. INFRASTRUCTURE: Streets: The subject property has frontage along S. College Avenue. S. College Avenue is a fully improved Residential Link street with asphalt paving, sidewalk, and curb and gutter. Any street improvements required in these areas would be determined at the time of development proposal. Any additional improvements or requirements for drainage will also be determined at the time of development proposal. Water: Public water is available to the site. An existing 6-inch main is present in the center of S. College Avenue. Sewer: Sanitary sewer is not available to the subject area. A 6-inch sanitary sewer currently terminates at 706 S. College, approximately 90 feet north of the subject property. Drainage: No portion of the subject property lies within a FEMA designated 100-year floodplain, the Hillside -Hilltop Overlay District (HHOD), or a Streamside Protection Zone. Additionally, no hydric soils are present on property. Any additional improvements or requirements for drainage would be determined at the time of development. Fire: Fire apparatus and fire protection water supplies will be reviewed for compliance with the Arkansas Fire Protection Code at the time of development. This property is served by Fire Station 1, located at 303 W. Center Street. The property is located approximately 1 mile from the fire station with an anticipated drive time of approximately 4 minutes using existing streets. The anticipated response time would be approximately 6.2 minutes. Fire department response time is calculated based on the drive time plus 1 minute for dispatch and 1.2 minutes for turn -out time. Within the City Limits, the Fayetteville Fire Department has a response time goal of 6 minutes for an engine and 8 minutes for a ladder truck. Police: The Police Department did not express any concerns with this request. Tree Preservation: The current zoning district, Neighborhood Conservation, requires 20% minimum canopy preservation. The proposed zoning district, Downtown General, requires 10% minimum canopy preservation. CITY PLAN 2040 FUTURE LAND USE PLAN: The City Plan 2040 Future Land Use Plan designates the property as a Residential Neighborhood Area within the Walker Park Neighborhood Master Plan. Residential Neighborhood Areas are primarily residential in nature and support a variety of housing types of appropriate scale and context, including single-family, multi -family and rowhouses. Residential Neighborhood Areas encourage highly connected, compact blocks with gridded street patterns and reduced setbacks. It also encourages traditional neighborhood development that incorporates low -intensity non-residential uses intended to serve the surrounding neighborhood, such as retail and offices, on corners and along connecting corridors. This designation recognizes existing conventional subdivision developments which may have large blocks with conventional setbacks and development patterns that respond to features in the natural environment. The guiding principles of the Walker Park Neighborhood Master Plan include the balancing of uses and housing, connectivity and walkability, Jefferson Square as a Neighborhood Core, and Accessible Greenspace. CITY PLAN 2040 INFILL MATRIX: City Plan 2040's Infill Matrix indicates a score of 7 for this site with a weighted score of 6.5. The following elements of the matrix contribute to the score: • 4 Minute Fire Response (Station #1, 303 W. Center St.) • Near Water Main (6-inch main, center of S. College Ave.) • Near Sewer Main (6-inch main, center of • Near City Park (Walker Park) • Near Paved Trail (Walker Senior Trail; Razorback Greenway) • Near ORT Bus Stop (Route 20, MLK Blvd & College) • Within Master Plan Area (Walker Park Neighborhood Master Plan) FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: The proposed zoning is compatible with surrounding land patterns in the area, which include a mixture of public, commercial, and residential uses. With properties zoned DG to the north and east, and access to a Neighborhood Link street one block north, rezoning the subject property would be an incremental extension of low- to mid - intensity land uses near the urban core. Additionally, the property is only about a quarter -acre in size so there is limited potential for density and intensity, including the possibility of building heights in excess of the three stories currently permitted. Downtown General represents the least intense, mixed -use zoning option for the site. With its form -based zoning elements, DG maintains the NC zoning district's requirement for buildings to address the street while adding the potential for mixed -uses. Other commercial districts, like Community Services and Residential -Office, have lot configuration standards that would make the existing structure a non- conformity. Other zoning districts, such as Neighborhood Services -Limited, would not permit the applicant's desired use of the site by -right as an office or studio space, which would fall under Use Unit 25. Land Use Plan Analysis: Staff finds the proposed DG zoning to be generally consistent with the Future Land Use Map and its designation of the subject property as a Residential Neighborhood Area. While the site is not located on a corner or along a connecting corridor, the building itself is commercial in nature and would serve the surrounding neighborhood with low -intensity studio or office space. Staff also finds the proposal to agree with many of the goals outlined in City Plan 2040, including Goal 1 which is to make appropriate infill and revitalization our highest priority. With regard to the Walker Park Neighborhood Master Plan, rezoning would promote the goal of balancing uses by offering more diversity in the area while retaining the physical character of the site. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: The applicant has requested the zoning change so that commercial uses may be permitted. Staff finds the request justified since the building itself is commercial in nature and rezoning would allow for the appropriate use of the site. Downtown General would also preserve the urban character of the lot and allow for contextually sensitive residential and nonresidential development in the future. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: The applicant's request for DG may result in development that could increase traffic along S. College Avenue and, therefore, increase traffic danger and congestion along the street. Despite this, staff finds that the applicant's plans for the site are not expected to generate a significant amount of traffic. Also, the property is in a part of Fayetteville that has a high intersection density which will allow traffic generated by the site to disperse along a wide range of paths. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: Rezoning the property from NC to DG could increase the population density and thereby increase the load on public services. However, given the applicant's intent to renovate the existing structure and convert the building into a commercial studio or office space, negative effects on services and infrastructure are not anticipated. If the existing structure were demolished, any new development would be limited by the size of the property. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. Finding: N/A RECOMMENDATION: Planning staff recommends forwarding RZN-2021-000071 to the City Council with a recommendation of approval. PLANNING COMMISSION ACTION: Required YES Date: October 11, 2021 O Tabled 0 Forwarded O Denied Motion: Belden with a recommendation of approval. (Second: Canada Vote: 8-0-1 BUDGET/STAFF IMPACT: None Attachments: • Unified Development Code: o §161.29 — Neighborhood Conservation o §161.28 — Downtown General • Public Comment • Request Letter • One Mile Map • Close-up Map • Current Land Use Map • Future Land Use Map 161.29 Neighborhood Conservation (A) Purpose. The Neighborhood Conservation zone has the least activity and a lower density than the other zones. Although Neighborhood Conservation is the most purely residential zone, it can have some mix of uses, such as civic buildings. Neighborhood Conservation serves to promote and protect neighborhood character. For the purposes of Chapter 96: Noise Control, the Neighborhood Conservation district is a residential zone. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 8 Single-family dwellings Unit 41 Accessory dwellings Unit 46 Short-term rentals (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 4 Cultural and recreational facilities Unit 9 Two 2 family dwellings Unit 10 Three 3 and four 4 family dwellings Unit 12a Limited business* Unit 24 Home occupations Unit 25 Offices, studios, and related services Unit 28 Center for collecting recyclable materials Unit 36 Wireless communication facilities Unit 44 Cluster Housing Development (C) Density. Ten (10) Units Per Acre. (D) Bulk and Area Regulations. (1) Lot Width Minimum. All dwelling types 140 feet (2) Lot Area Minimum. 4,000 square feet (E) Setback Regulations. Front A build -to zone that is located between the front property line and a line 25 feet from the front property line. Side 5 feet Rear 5 feet Rear, from center line of an alley 12 feet (F) Building Height Regulations. Building Height Maximum 1 3 stories 161.28 Downtown General (A) Purpose. Downtown General is a flexible zone, and it is not limited to the concentrated mix of uses found in the Downtown Core or Main Street/Center. Downtown General includes properties in the neighborhood that are not categorized as identifiable centers, yet are more intense in use than Neighborhood Conservation. There is a mixture of single-family homes, rowhouses, apartments, and live/work units. Activities include a flexible and dynamic range of uses, from public open spaces to less intense residential development and businesses. For the purposes of Chapter 96: Noise Control, the Downtown General district is a residential zone. (B) Uses. (1) Permitted Uses. Unit 1 City-wide uses by right Unit 4 Cultural and recreational facilities Unit 5 Government facilities Unit 8 Single-family dwellings Unit 9 Two-family dwellings Unit 10 Three (3) and four (4) family dwellings Unit 13 Eating places Unit 15 Neighborhood shopping oods Unit 24 Home occupations Unit 25 Offices, studios, and related services Unit 26 Multi -family dwellings Unit 40 Sidewalk Cafes Unit 41 Accessory dwellings Unit 44 Cluster Housing Development Unit 45 Small scale production Unit 46 Short-term rentals Note: Any combination of above uses is permitted upon any lot within this zone. Conditional uses shall need approval when combined with pre -approved uses. (2) Conditional Uses. Unit 2 City-wide uses by conditional use permit Unit 3 Public protection and utility facilities Unit 14 Hotel, motel and amusement services Unit 16 Shopping goods Unit 17 Transportation trades and services Unit 19 Commercial recreation, small sites Unit 28 Center for collecting recyclable materials Unit 36 Wireless communication facilities (C) Density. None. (D) Bulk and Area Regulations. (1) Lot Width Minimum. Dwelling all unit types) 18 feet (2) Lot Area Minimum. None. (E) Setback Regulations. Front A build -to zone that is located between the front property line and a line 25 feet from the front property line. Side None Rear 1 5 feet Rear, from center line of an alley 12 feet (F) Minimum Buildable Street Frontage. 50% of lot width. (G) Building Height Regulations. Building Height Maximum 5 stories From: Marian Kunetka [mailto:kunetka@uark.edu] Sent: Friday, October 01, 2021 1:38 PM To: Planning Shared <planning@fayetteville-ar.gov> Subject: Property - 710 South College Ave. Fayetteville, AR 72701 appove of any changes that this land owner has requested to the above listed property,Cedarwood Group LLC. Marian Kunetka Rezoning Application 8/31/2021 Owner: Cedarwood Group LLC Physical Address: 710 S. College Ave. Fayetteville AR 72703 Legal: LTS 9-10-11, N 15 FT LT 12 BLOCK 1 Legal Description: Lots Nine (9), Ten (10), Eleven (11) and Twelve (12), less and except ten (10) feet of equal and uniform width off the South side of Lot Numbered Twelve (12), all being in Block Number One (1), Glenwood Park Addition to the City of Fayetteville, Arkansas, as shown upon the recorded plat thereof, on file in the office of the Circuit Clerk and Ex -Off icio Recorder of Washington County, Arkansas. (Also known as 710 S. College Ave, Fayetteville, Arkansas) Statement: The only structure that is constructed on this property (710 S. College, Ave) is an old automotive mechanics garage that was in use prior to the 2008 Walker Park master plan rezoning. The garage has been a family storage unit and has appeared abandoned since that rezoning. As the new owners, we are hoping to renovate the existing structure and convert the garage into a studio or office space for a local company to use commercially. We are applying for the Downtown General zoning because it is congruent with the existing zoning of the neighborhood. There is a large area of Downtown General zoning that is currently present just two small lots to the north (se corner of 7th st. & S. College) that extends several bocks to the east and west. With Downtown General being so present in the neighborhood we were hoping that this classification would have the least impact on the neighborhood. Though the immediate neighboring properties are NC and RI-U the current property is set up to function as a commercially operated space with a building that is not constructed to residential codes. We intend to keep the existing building intact and to highlight much of the old garage industrial charm that already exists. We hope to beautify the old abandoned garage and lot into a well designed infill commercial or mixed use space that compliments the neighborhood. RZN-2021-000071 Cedarwood Group One Mile View NORTH 1 0 0.125 0.25 0.5 Miles tUA 0 1 J 1r O RMF-24 1 DC M 1 v ROCK 1 • ST w � R-O ARCHI RSF-4 1 i I MARTI LUTHER,KING JR,BLVDr Subject Property R- ZD w Sy LLE RD rn r 1 . ♦1 WrI - 11 1 r I1 nc o 15THIST MSC 1 R_A I-1 C2 1 i RSF-8 Zoning �I-2 Gener9lMuatrial Reg tonal Link RESIDENTIAL SINGLE-FAMILY EXTRACTION NS-G E-1 Neighborhood Link .Ru, COMMERCIAL RI-12 Reside h.I-Off e Regional Link - High Activity NS-L Re o-, 9 9 Y � Ra.iaa"rat-Agrmulwral RSF.S � C3 Urban Center RSF-1 FORM BASED DISTRICTS — RSF-2 Downtown Core • Shared -Use Paved Trail RSF-0 urb n m«ooghrare RSF-) � Main Street Center RSF-r Downtown Gen i — — Trail (Proposed) ❑ IDEN �N:i hb.itrServicea RESIDENTIAL MULTIFAMILY Neienbomootl services L j Design Overlay District a �F_r �Naighbomootl Consarvaron I ) 12 PLANNED ZONING DISTRICTS Fayetteville City Limits - - I.Cial,l"""abial,Rasitlanral � � Planning Area ----�= _ �RMF-2° INSTITUTIONAL �• Planning Area INDUSTRIAL Fayetteville City Limits - _- L, Raary Commercial and Light 1—thia1 RZN-2021-000071 Close Up View Cedarwood Group MARTIN LUTHER KING JR BLVD —[`md Neighborhood Link Urban Center Trail (Proposed) Planning Area �- - - Fayetteville City Limits ST 0 75 150 u U C u C L zi O1 " !7 9TH STJ w Q Z O N C9 _Z 2 co i# Q RSF-18 49 10TH STD. A& rih NORTH Feet 300 450 1 inch = 200 feet Zoning Acres DG 0.3 ■ 600 Tota 1 0.3 RZN-2021-000071 Future Land Use Civic Institutional � W \ Q `1 v R Neighborhood Link Cedarwood Group 17 4TH'ST F- W CO , j � Q w Q � U-STH ST , J m ---IT IN KING JI Urban Center Planning Area Fayetteville City Limits L - - - Trail (Proposed) Design Overlay District Civic and Private Open Space w 0 w J _J O U NORTH \yGtir ��9�Fy `Natural O s`z \ 4TH ('0 '0,<�. 0, W S T �O O, Q O O II ITLicm I MEMB. Subject Property 9THST------- W r- Q z m O z 10TH ST m M a �0 3 m> 3 11 TH ST Feet Residential Neighborhood Leighborhood PL— y 12TH�ST 0 145 290 580 870 1 inch = 400 feet MCCLINTON F-sf----- w a ' 0 M City Neighborhood Civic Institutional Civic and Private Open Space Industrial Natural Non -Municipal Government 1,160 Residential Neighborhood Rural Residential Urban Center City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0805 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: CA AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00: AN ORDINANCE TO AMEND §34.23 PURCHASES AND CONTRACTS NOT IN EXCESS OF $20,000.00 TO INCREASE THE COMPETITIVE BIDDING THRESHOLD FOR GOODS AND SERVICES TO $35,000.00 AND TO ENACT §34.24 CONTRACTS FOR PUBLIC IMPROVEMENTS NOT IN EXCESS OF $50,000.00 WHEREAS, Act 435 of 2021 amended the statutory competitive bidding threshold in Ark. Code Ann. § 14-58-303(b) for goods and services from $20,000.00 to $35,000.00; and WHEREAS, Act 440 of 2021 amended the statutory competitive bidding threshold in Ark. Code Ann. § 22-9-203 for public improvement contracts from $35,000.00 to $50,000.00. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby repeals §34.23 of the Fayetteville Code and replaces it with a new §34.23 as shown below: "§34.23 Purchases and contracts not in excess of $35,000.00. (A) All such purchases not in excess of $35,000.00 shall be made by the Mayor, or the Mayor's duly authorized representative, after the securing and recording of quotation bids therefor; provided quotation bids need not be secured for purchases under $5,000.00. (B) Cost -share agreements with developers or governmental entities for the improvement of city infrastructure are expressly exempt from the requirements of this section. The City Council shall signify its approval of cost -share agreements by resolution. (C) Contracts not in excess of $35,000.00 shall be made and entered into by the Mayor. The Mayor, or the Mayor's designee, shall have the authority to approve contract change orders up to the contingency amount, if any, as set forth in any approved contract even though such contingency amount may exceed $35,000.00. (D) The hiring or engagement of professional services shall be conducted according to a professional hiring policy approved by the City Council. (E) Sole Source Provider. Multiple quotation bids shall not be required if the Purchasing Manager approves City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 File Number: 2021-0805 the Sole Source Justification form signed by the requesting division head for an item that is uniquely compatible with existing equipment or has unique and essential design or performance features. Pursuant to Ark. Code Ann. § 14-58-104(21), a written proclamation from the Mayor shall be filed with the City Clerk -Treasurer setting forth the basis for the single source procurement. (F) Exempt Goods and Services. Goods and services recognized as exempt from competitive bidding under Arkansas law shall not require a Sole Source Justification, quotations, or competitive bidding. (G) Waiver of the Requirement for Bids. The City Council, by ordinance, may waive the requirements of this section for competitive bids or quotes in exceptional situations where this procedure is deemed not feasible or practical." Section 2: That the City Council of the City of Fayetteville, Arkansas hereby enacts a new §34.24 Contracts for Public Improvements Not In Excess of $50,000.00 as shown below: "§34.24 Contracts for Public Improvements Not In Excess of $50,000.00 All contracts not in excess of $50,000.00 for the making of major repairs or alterations, for the erection of buildings or other structures, or for making other permanent improvements shall be made by the Mayor, or the Mayor's duly authorized representative, after the securing and recording of quotation bids therefor." City of Fayetteville, Arkansas Page 2 Printed on 10/27/2021 Andrea Foren Submitted By City of Fayetteville Staff Review Form 2021-0805 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/15/2021 PURCHASING (160) Submitted Date Division / Department Action Recommendation: Approving an Ordinance to (1) amend §34.23 Purchases and Contracts for Goods and Services Not In Excess of $20,000, increasing the threshold to $35,000.00 including additional modifications and (2) create §34.24 Contracts for Public Improvements Not in Excess of $50,000.00. Account Number Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title $ V20210527 Purchase Order Number: Previous Ordinance or Resolution # Ordinance 4722 Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 02, 2021 TO: Mayor and City Council THRU: Paul A. Becker, Chief Financial Officer FROM: Andrea Foren, Purchasing Manager DATE: Friday, October 15, 2021 CITY COUNCIL MEMO SUBJECT: An Ordinance to amend 32.23 and create 34.24 to increase Procurement thresholds RECOMMENDATION: Approving an Ordinance to (1) amend §34.23 Purchases and Contracts for Goods and Services Not In Excess of $20,000, increasing the threshold to $35,000.00 including additional modifications and (2) create §34.24 Contracts for Public Improvements Not in Excess of $50, 000.00. BACKGROUND: Act 435 of the Regular Session, 2021 was approved by the Arkansas Legislature on March 24, 2021, without an emergency clause, to amend Arkansas state procurement law concerning competitive bidding and purchasing procedures for both counties and municipalities. This Act allows municipalities to increase bidding thresholds up to $35,000.00 for goods and services. Act 440 of the Regular Session, 2021 was approved by the Arkansas Legislature on March 24, 20201, without an emergency clause, to amend the award procedure for public improvement contracts; and for other purposes. This Act enables municipalities to increase the bidding threshold to $50,000.00 for construction contracts or "public improvement contracts" as defined state law. Procurement thresholds were last amended on July 19, 2005 with Ordinance 4722 which modified the limit from $10,000.00 to $20,000.00. Procurement thresholds have not increased in over 16 years. Act 435 also included a clause to review and adjust purchasing procedure thresholds every five years, beginning with January 1, 2025 according to the Consumer Price Index (CPI) for All Urban Consumers. The Purchasing Division will monitor this allowable increase and bring amendment requests back to the City Council, as reasonably necessary, after January 1, 2025. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: This Ordinance includes revisions to §34.23 and creation of §34.24 in the following manner: (1) §34.23 Purchases and Contracts for Goods and Services Not In Excess of $20, 000 a. Increase the threshold to $35,000.00 (up from the current $20,000.00 limit) b. Increase the quotation limit to $5,000 (up from the current $1,000.00 limit) c. Adding language to allow the Mayor to duly authorize a representative to execute contracts not in excess of $35,000.00 and approve change orders up to the contingency amount, if any, as set forth in any approved contract even though such contingency amount may exceed $35,000.00 d. Exempting items from quotes, competitive bids, or Sole Source Justification on purchases exempt from soliciting bids under A.C.A. § 19-11-203. (2) §34.24 Contracts for Public Improvements Not in Excess of $50,000.00 a. Creates section 34.24 reading "All contracts not in excess of $50, 000.00 for the making of major repairs or alterations, for the erection of buildings or other structures, or for making other permanent improvements shall be made by the Mayor, or the Mayor's duly authorized representative, after the securing and recording of quotation bids therefor. " Approval of the procurement thresholds will help streamline operations, increase staff efficiency and speed up processing time for end user departments and divisions to procure goods and services. This increase in threshold mirrors, other large cities in Arkansas, such as Little Rock, which has the same thresholds being requested. The City of Springdale and Bentonville have recently passed similar ordinances. BUDGET/STAFF IMPACT: Funds will be spent within approved budget from City Council. Attachments: City of Fayetteville, Purchasing Division, Modification Summary for 34.23 and 34.24 Act 435 Act 440 City of Fayetteville, Arkansas Purchasing Division Modification Summary for 34.23 and 34.24 34.23 Purchases and Contracts for Goods and Services Not In Excess Of $35,000.00 (A) All such purchases not in excess of $35,000.00 shall be made by the Mayor, or the Mayor's duly authorized representative, after the securing and recording of quotation bids therefor; provided quotation bids need not be secured for purchases under $5,000.00. (B) Cost -share agreements with developers or governmental entities for the improvement of city infrastructure are expressly exempt from the requirements of this section. The City Council shall signify its approval of cost - share agreements by resolution. (C) Contracts not in excess of $35,000.00 shall be made and entered into by the Mayor. The Mayor, or the Mayor's designee shall have the authority to approve contract change orders up to the contingency amount, if any, as set forth in any approved contract even though such contingency amount may exceed $35,000.00. (D) The hiring or engagement of professional services shall be conducted according to a professional hiring policy approved by the City Council. (E) Sole Source Provider. Multiple quotation bids shall not be required if the Purchasing Manager approves the Sole Source Justification form signed by the requesting division head for an item that is uniquely compatible with existing equipment or has unique and essential design or performance features. Pursuant to Ark. Code Ann. § 14-58-104(21), a written proclamation from the Mayor shall be filed with the City Clerk -Treasurer setting forth the basis for the single source procurement. (F) Exempt Goods and Services. Goods and services recognized as exempt from competitive bidding under Arkansas law shall not require a Sole Source Justification, quotations, or competitive bidding. (G) Waiver of the Requirement for Bids. The City Council, by ordinance, may waive the requirements of this section for competitive bids or quotes in exceptional situations where this procedure is deemed not feasible or practical. 34.24 Contracts for Public Improvements Not in Excess of $50,000.00 All contracts not in excess of $50,000.00 for the making of major repairs or alterations, for the erection of buildings or other structures, or for making other permanent improvements shall be made by the Mayor, or the Mayor's designee, after the securing and recording of quotation bids therefor. Page 1 of 1 Last Updated Friday, October 15, 2021 Stricken language would be deleted from and underlined language would be added to present law. Act 435 of the Regular Session 1 State of Arkansas 2 93rd General Assembly A Bill 3 Regular Session, 2021 SENATE BILL 456 4 5 By: Senator G. Stubblefield 6 By: Representative L. Fite 7 8 For An Act To Be Entitled 9 AN ACT TO AMEND THE LAW CONCERNING COMPETITIVE 10 BIDDING AND PURCHASING PROCEDURES FOR COUNTIES AND 11 MUNICIPALITIES; AND FOR OTHER PURPOSES. 12 13 14 Subtitle 15 TO AMEND THE LAW CONCERNING COMPETITIVE 16 BIDDING AND PURCHASING PROCEDURES FOR 17 COUNTIES AND MUNICIPALITIES. 18 19 20 BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: 21 22 SECTION 1. Arkansas Code § 14-22-102 is amended to read as follows: 23 14-22-102. Applicability. 24 (a) It is unlawful for any a county official to make any purehases a 25 purchase with county funds in excess of twenty '-heus—And-'^" ^r^ ($20 nnn+ 26 thirty-five thousand dollars ($35,000), unless the method of purchasing 27 prescribed in under this chapter is followed. 28 (b) This chapter shall does not apply to any purchases a purchase 29 under twenty '-heus^^-' a^" ^r^ ($20 nnn4 thirty-five thousand dollars 30 ($35,000) or to the purchase of commodities set €e rtli is under § 14-22-106. 31 (c)(1) Beginning January 1, 2025, and on each January 1 at subsequent 32 five-year intervals, the amounts under subsections (a) and (b) of this 33 section shall be adjusted to reflect the percentage increase in the Consumer 34 Price Index for All Urban Consumers or its successor, as published by the 35 United States Department of Labor for the five (5) years immediately 36 preceding the percentage increase, and rounded to the nearest whole number. 3/2/2021 1:53:20 PM KLL044 SB456 1 2 (2) Following a percentage this section, the Department of Finance increase under subdivision (c)(1) of and Administration shall provide each 3 county and Arkansas Legislative Audit with the percentage increase and the 4 corresponding updated amounts under this section. 5 6 SECTION 2. Arkansas Code § 14-22-104 is amended to read as follows: 7 14-22-104. Purchases permitted. 8 All purehases of eemmodities (a) A purchase of a commodity made by any 9 a county purchasing official with county funds, except those specifically 10 exempted by this chapter, shall be made as follows: 11 (1) Formal bidding shall be is required in each instance in 12 which the estimated purchase price 13 dollars ($20,000) equals or exceeds thirty-five thousand dollars ($35,000); 14 (2) Open An open market pmrchases purchase may be made of any 15 eommodities where a commodity if the purchase price is less than twenty 16 thousand dollars ($20,000) thirty-five thousand dollars ($35,000); and 17 (3) Na A purchasing official shall not parcel or split any items 18 of commodities or estimates with the intent or purpose to change the 19 classification or to enable the purchase to be made under a less restrictive 20 procedure. 21 (b)(1) Beginning January 1, 2025, and on each January 1 at subsequent 22 five-year intervals, the amount under subsection (a) of this section shall be 23 adiusted to reflect the Dercentaae increase in the Consumer Price Index for 24 All Urban Consumers or its successor, as published by the United States 25 Department of Labor for the five (5) years immediately preceding the 26 percentage increase, and rounded to the nearest whole number. 27 (2) Following a percentage increase under subdivision (b)(1) of 28 this section, the Department of Finance and Administration shall provide each 29 county and Arkansas Legislative Audit with the Dercentage increase and the 30 corresponding updated amounts under this section. 31 32 SECTION 3. Arkansas Code § 14-22-106(17), concerning county commodity 33 purchases exempted from bid solicitation, is amended to read as follows: 34 (17)(A) New motor vehicles purchased from a licensed automobile 35 dealership located in Arkansas for an amount not to exceed the fleet price 36 awarded by the Office of State Procurement and in effect at the time the 2 3/2/2021 1:53:20 PM KLL044 SB456 1 county submits the purchase order for the same make and model motor vehicle, 2 which may include additional options that were available for bid and 3 purchased under state contract at the state bid option price. 4 (B) The purchase amount for a new motor vehicle may 5 include additional options after -market equipment that was not available 6 under the state contract up to six hundred dell r^ ($600) one thousand two 7 hundred dollars ($1,200) over the fleet price awarded; 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 SECTION 4. Arkansas Code § 14-58-104 is amended to read as follows: 14-58-104. Specific purchases and contracts — Commodities. +a-} The muni-eipal governing body of a city of the first class, city of the second class, or an incorporated town may purchase the following commodities without soliciting bids: (1) Motor€eels, ail, asphalt, asphalt ail, and natural gas; a (2) New motor vehieles from motor vehicle dealer lieensed under the Arkansas Motor Vehiele Commission Aet, § 23 112 101 et seq., if the motor vehicle ispureh-ased for an amount not to eiceeed the fleet priee 'awarded by the Of€Lee of State Preeurement and in of€eet at the —time —thz body f ty f the first elass, eity of the seeend cTi cixxieipaxgoverning ooa�ox a exc�ox � elassf or an ineorporated town submits the purehase order for the same make and model motorvehiele. Perishable foodstuffs for immediate use; (2) Unprocessed feed for livestock and poultry; (3) Advanced emergency medical services provided by a nonprofit corporation and proprietary medicines if specifically requested by a professional employee; (4) Books, manuals, periodicals, films, and copyrighted educational aids for use in libraries and other informational material for institutional purposes; (5) Scientific equipment and parts; (6) Replacement parts and labor for repairs of machinery and equipment; 7) Commodities available onlv from the United States Government; (8)(A) Any commodities needed in instances in which an unforeseen and unavoidable emergencv has arisen in which human life. health or public property is in jeopardy. 3 3/2/2021 1:53:20 PM KLL044 SB456 1 (B) An emergency purchase under subdivision (8)(A) of this 2 section shall not be approved unless a statement in writing is attached to 3 the purchase order describing the emergencv necessitating the purchase of the 4 commodity without competitive biddin 5 (9) Utility services, purchased at wholesale or the rates for 6 which are subject to regulation by a state agency or a federal regulatory 7 agency; 8 (10) Sand, gravel, soil, lumber, used pipe, or used steel; 9 (11)(A) Used or secondhand motor vehicles, machinery, or 10 equipment. 11 (B) A used or secondhand motor vehicle that has been under 12 lease to a municipality and has fewer than five thousand (5,000) miles of use 13 shall not be purchased except upon competitive bids as provided in this 14 chapter; 15 (12) Machinery, equipment, facilities, or other personal 16 property purchased or acquired for or in connection with the securing and 17 developing of industry under the Municipalities and Counties Industrial 18 Development Revenue Bond Law, § 14-164-201 et seq., or any other provision of 19 law pertaining to the securing and developing of industry; 20 (13) Registered livestock to be used for breeding purposes; 21 (14) Motor fuels, oil, asphalt, asphalt oil, and natural gas; 22 (15) Motor vehicles, equipment, machinery, material, or supplies 23 offered for sale at Dublic auction or through a process reauirinQ sealed 24 bids; 25 (16) All goods and services that are regularly provided to state 26 agencies and municipal government by the Division of Correction's various 27 penal industries; 28 (17)(A) New motor vehicles purchased from a licensed automobile 29 dealership located in Arkansas for an amount not to exceed the fleet price 30 awarded by the Office of State Procurement and in effect at the time the 31 municipality submits the purchase order for the same make and model motor 32 vehicle. 33 (B) The purchase amount for a new motor vehicle may 34 include additional options up to six hundred dollars ($600) over the fleet 35 price awarded; 36 (18) Renewal or extension of the term of an existing contract; 4 3/2/2021 1:53:20 PM KLL044 SB456 1 (19) Purchase 2 without limitation health of insurance for municipal employees, including insurance, workers' compensation insurance, life 3 insurance, risk management services, or dental insurance; 4 (20) Goods or services if the governing body has approved by 5 resolution the purchase of goods or services through competitive bidding or 6 procurement procedures used by: 7 (A) The United States Government or one (1) of its 8 agencies; 9 (B) Another state; or 10 (C) An association of governments or governmental 11 agencies, including associations of governments or governmental agencies 12 below the state level; and 13 (21)(A) Goods or services available only from a single source. 14 (B) A purchase under this subdivision (21) shall be 15 supported with: 16 (i) Documentation concerning the exclusivity of the 17 single source; and 18 (ii) A written proclamation from the chief executive 19 filed with the clerk or recorder that sets forth the basis for the single 20 source procurement. 21 (b) The-munielpal generning bedy e€ a elty of the i s elass, city e-f 22 23 existing eentraet wit-h-e-ut sellelting-blds 24 25 SECTION 5. Arkansas Code § 14-58-303(b), concerning municipal 26 purchases and contracts, is amended to read as follows: 27 (b)(1)(A) Except as provided under § 14-58-104, the ml 28 governing body of any city of the first class shall provide by ordinance the 29 procedure for making all purchases whit-k that do not exceed the sum of twenty 30 #-:hnm^^-'a dollars ($20 000) thirty-five thousand dollars ($35,000). 31 (B) Except as provided under § 14-58-104, the munleipal 32 governing body of any city of the second class or incorporated town may 33 provide by ordinance the procedure for making all purchases. 34 (2)(A)(i) Except as provided under § 14-58-104, in a city of the 35 first class where in which the amount of expenditure for any purpose or 36 contract exceeds the sum of twenty }heus-And a^1-1 ( $20 00-0 thirty-five 5 3/2/2021 1:53:20 PM KLL044 SB456 1 thousand dollars ($35,000), the mayor or the mayor's authorized 2 representative shall invite competitive bidding on the purpose or contract by 3 legal advertisement in any local newspaper. 4 (ii) Bids received pursuant to the advertisement 5 shall be opened and read on the date set for receiving the bids in the 6 presence of the mayor or the mayor's authorized representative. 7 (iii) The mayor or the mayor's authorized 8 representative shell have has exclusive power to award the bid to the lowest 9 responsible bidder, but and may reject any and all bids received. 10 (B) The governing body by ogee resolution may waive 11 the requirements of competitive bidding in exceptional situations where this 12 procedure is deemed not feasible or practical or as provided under § 14-58- 13 104. 14 (C) Cities of the first class, cities of the second class, 15 and incorporated towns may accept competitive bids in the following forms: 16 (i) Written; or 17 (ii) Electronic media. 18 (3)(A) Beginning January 1, 2025, and on each January 1 at 19 subsequent five-year intervals, the amounts under this subdivision shall be 20 adjusted to reflect the percentage increase in the Consumer Price Index for 21 All Urban Consumers or its successor, as published by the United States 22 Department of Labor for the five (5) years immediately preceding the 23 DercentaQe increase. and rounded to the nearest whole number. 24 (B) Following a percentage increase under subdivision 25 (c)(1) of this section, the Department of Finance and Administration shall 26 provide each city of the first class and Arkansas Legislative Audit with the 27 percentage increase and the corresponding updated amounts under this section. 28 29 SECTION 6. Arkansas Code § 14-58-304 is amended to read as follows: 30 14-58-304. Purchase of insurance. 31 T-he Except as provided under § 14-58-104, the purchase of all types of 32 insurance by cities of the first class, cities of the second class, or 33 incorporated towns shall is governed by the rovisiees of § 14-58-303. 34 35 SECTION 7. Arkansas Code § 14-58-305(a), concerning municipal payment 36 of claims, is amended to read as follows: 6 3/2/2021 1:53:20 PM KLL044 SB456 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 (a) In a city of the first class, city of the second class, or incorporated town, the mayor or his duly authorized representative may approve or disapprove for payment out of funds previously appropriated for that purpose r disapprove, any bills, debts, orliabilities —asserted —as- legal claims asserted or brought against the city or town. SECTION 8. Arkansas Code § 14-58-303 is amended to read as follows: 14-58-308. Bonds of officers and employees. (a) All officers and employees of a city of the first class, city of the second class, or incorporated town handling financial matters for the city or town shall furnish a fidelity bond in such amount, on such form, and with such security as may be approved by the municipal governing body. (b) The premiums on these bonds shall be paid by the city or town. APPROVED: 3/24/21 7 3/2/2021 1:53:20 PM KLL044 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Stricken language would be deleted from and underlined language would be added to present law. Act 440 of the Regular Session State of Arkansas As Engrossed: S3111121 93rd General Assembly A Bill Regular Session, 2021 SENATE BILL 305 By: Senators Caldwell, Irvin By: Representative Holcomb For An Act To Be Entitled AN ACT TO AMEND THE AWARD PROCEDURE FOR PUBLIC IMPROVEMENT CONTRACTS; AND FOR OTHER PURPOSES. Subtitle TO AMEND THE AWARD PROCEDURE FOR PUBLIC IMPROVEMENT CONTRACTS. BE IT ENACTED BY THE GENERAL ASSEMBLY OF THE STATE OF ARKANSAS: SECTION 1. Arkansas Code § 22-9-101(b)(1), concerning the requirement for observation by registered professionals on public property contracts, is amended to read as follows: (1) For an engineering project does not exceed twenty five '-:hemA^^a dollars 'c' 0) fifty thousand dollars ($50,000); or SECTION 2. Arkansas Code § 22-9-201(c), concerning the award of contracts on public property, the applicability of §§ 22-9-202 — 2-9-204, and emergency contracting procedures, is amended to add an additional subdivision to read as follows: (6) An emergency contract made under emergency contracting procedures under this section shall not be authorized by a county or municipality unless: (A) The emergency contract is to address an unforeseen and unavoidable emergencv in which human life, health, or Dublic DroDerty is in eopardy; and B) A written statement is attached to the emer 03-11-2021 09:46:26 MLD007 As Engrossed: S3/11/21 SB305 1 contract that describes the emergency necessitating the emergency contract 2 being entered into without compliance under § 22-9-203. 3 4 SECTION 3. Arkansas Code § 22-9-202(b)(2)(C), concerning the statutory 5 construction of sections regarding the award of public works contracts, is 6 amended to read as follows: 7 (C) Construction work from one (1) or more separate 8 contractors under separate contract or invoice so that the work is not 9 included in calculating the bid requirement threshold of thirty—five thousand 10 dollars ($35 000) fifty thousand dollars ($50,000). 11 12 SECTION 4. Arkansas Code § 22-9-202(c), concerning the statutory 13 construction of sections regarding the award of public works contracts, is 14 amended to read as follows: 15 (c) This section and §§ 22-9-203 and 22-9-204 do not amend or repeal 16 any law that requires the publication of notice in those instances in which 17 the estimated amount of the cost of the proposed improvements within the 18 scope of the contract is more than thirty five thousand dollars ($35,000) 19 fifty thousand dollars ($50,000). 20 21 SECTION 5. Arkansas Code § 22-9-203(a), concerning the award procedure 22 for public improvements, is amended to read as follows: 23 (a) Except as provided under § 14-58-105, a contract providing for the 24 making of major repairs or alterations, for the erection of buildings or 25 other structures, or for making other permanent improvements shall not be 26 entered into by the state or an agency of the state or by a county, 27 municipality, school district, or other local taxing unit with any contractor 28 in instances in which all estimated costs of the work exceed the sum of 29 thirty fi theusand dell rs ($35 000) fifty thousand dollars ($50,000) 30 unless: 31 (1) The state or any agency of the state shall have first 32 published notice of its intention to receive bids one (1) time each week for 33 not less than two (2) consecutive weeks for projects more than the amount of 34 fifty thousand dollars ($50,000) and published notice of its intention to 35 receive bids one (1) time each week for not less than one (1) week for 36 projects more than the quote bid limit, as provided under the minimum 2 03-11-2021 09:46:26 MLD007 As Engrossed: S3/11/21 SB305 1 standards and criteria of the Building Authority Division, but less than or 2 equal to fifty thousand dollars ($50,000) in a newspaper of general 3 circulation published in the county in which the proposed improvements are to 4 be made or in a trade journal reaching the construction industry; and 5 (2)(A) The county, municipality, school district, or other local 6 taxing unit shall have first published notice of its intention to receive 7 bids one (1) time each week for not less than two (2) consecutive weeks in a 8 newspaper of general circulation published in the county in which the 9 proposed improvements are to be made. 10 (B) In addition to the publication of notice required 11 under subdivision (a)(2)(A) of this section, the county, municipality, school 12 district, or other local taxing unit: 13 (i) May also publish notice in a trade journal 14 reaching the construction industry; and 15 (ii) If the county, municipality, school district, 16 or other local taxing unit is accepting electronically submitted bids, shall 17 also post notice on the website of a vendor selected under the Fair Notice 18 and Efficiency in Public Works Act, § 22-9-901 et seq. 19 20 SECTION 6. Arkansas Code § 22-9-203(c)(2)(A)(ii) and (iii), concerning 21 public improvement award procedures and requirements, are amended to read as 22 follows: 23 (ii) Every bid submitted on public construction 24 contracts for the state or any agency or department of the state is void 25 unless accompanied by a cashier's check drawn upon a bank or trust company 26 doing business in this state or by a corporate bid bond, except for projects 27 under thirty€i t4s^..^^^a dell rs ($35 000) fifty thousand dollars 28 ($50,000). 29 (iii) A bid bond is not required for public 30 construction contracts for the state or any agency or department of the state 31 under or equal to thirty €i thous -Ana dollars ($35 000) fifty thousand 32 dollars ($50,000). 33 34 SECTION 7. Arkansas Code § 22-9-209(a)(1), concerning advertising 35 contracts for the renovation of historic sites, is amended to read as 36 follows: 3 03-11-2021 09:46:26 MLD007 As Engrossed: S3/11/21 SB305 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 (a)(1) A contract for the altering, repairing, or renovation of a recognized historic site or structure owned by the state or with title vested in the name of a state agency or of another taxing authority in which the estimated cost of the work equals or exceeds the sum of thirty —five thousand dollars ($35 000) fifty thousand dollars ($50,000) shall not be entered into between the state agency or taxing authority and any contractor unless the state agency or taxing authority has first published notice of intention to receive bids for improvements one (1) time each week for not less than two (2) consecutive weeks in a newspaper of general circulation published in the county in which the proposed improvements are to be made. Is/Caldwell APPROVED: 3/24/21 4 03-11-2021 09:46:26 MLD007 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0828 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C.5 AMEND §118.01 APPLICABILITY AND §163.18 SHORT-TERM RENTALS: AN ORDINANCE TO AMEND § 118.01 APPLICABILITY OF THE FAYETTEVILLE CITY CODE AND § 163.18 SHORT-TERM RENTALS OF THE UNIFIED DEVELOPMENT CODE TO EXTEND THE SHORT-TERM RENTAL START-UP PERIOD FROM SIX MONTHS TO NINE MONTHS WHEREAS, during review and consideration of Fayetteville's short-term rental ordinance, a six-month startup period was adopted and the period expires on November 21, 2021; and WHEREAS, the start-up period was intended to afford Type 2 short-term rental operators six months in which the operator could apply for and receive the required business license without the fee and public hearing associated with a conditional use permit; and WHEREAS, many applicants were not prepared to provide the requisite insurance and ownership documents while other proposed units did not meet the life -safety standards established by the Building Safety Division and addressing these issues has taken weeks or months in many instances; and WHEREAS, an extended start-up period will provide the opportunity to consider these issues and consider potential amendments to the short-term rental ordinance prior to the end of the start-up period. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby amends subsection (E)(4) of § 118.01 Applicability of the Fayetteville City Code by changing the six month startup period to a nine month startup period as shown in Exhibit A attached to the Planning Division's agenda memo. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby amends subsection (A)(7) of § 163.18 Short -Term Rentals of the Unified Development Code by changing the six month startup period to a nine month startup period as shown in Exhibit B attached to the Planning Division's agenda memo. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 City of Fayetteville Staff Review Form 2021-0828 Legistar File ID 11/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Jonathan Curth 10/15/2021 DEVELOPMENT REVIEW (630) Submitted By Submitted Date Division / Department Action Recommendation: An ordinance to amend §118, Business Registry and Licenses & §163.18, Short -Term Rentals to extend the Short - Term Rental Start -Up Period from six months to nine months. Account Number Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost $ - Budget Adjustment $ - Remaining Budget Previous Ordinance or Resolution # Approval Date: V20210527 CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 2, 2021 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff FROM: Jonathan Curth, Development Services Director DATE: October 15, 2021 CITY COUNCIL MEMO SUBJECT: §118, Business Registry and Licenses & §163.18, Short -Term Rentals (Amend Fayetteville Code of Ordinances: Short -Term Rental Start -Up Period): Submitted by the Development Services Department for revisions to the Fayetteville Code of Ordinances to extend the Short -Term Rental Start -Up Period from six months to nine months. RECOMMENDATION: City staff recommend approving an ordinance to amend §118, Business Registry and Licenses and §163.18, Short -Term Rentals, extending the Start -Up Period from six months to nine months, as shown in the attached Exhibit 'A'. BACKGROUND: During review and consideration of Fayetteville's short-term rental ordinance, a six-month start- up period was adopted. This period expires on November 21, 2021, after which Type 2 short- term rentals, where properties are not occupied by a permanent resident, must receive conditional use permit approval from the Planning Commission. The start-up period was intended to afford Type 2 short-term rental operators six months where the required business license could be applied for and issued without the fee and public hearing associated with a conditional use permit. To date, staff has received 240 applications, of which 69 have been approved. Of these 199 are for Type 2 short-term rentals, with 59 having been approved. DISCUSSION: During the first several months of the start-up period, staff established a process for reviewing and inspecting short-term rental units. Many applicants were not prepared to provide the requisite insurance and ownership documents while others proposed units that did not meet the life -safety standards established by the Building Safety Division. Addressing these issues has taken weeks or months in many instances. Given the large number of applications still in review, totaling over 70% of the total received, staff recommends affording applicants and staff additional time through a three month extension of the start-up period, for a total of nine months. Further, staff has planned an update for the City Council, where current application and approval numbers can be provided along with specific issues or concerns raised by applicants. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 An extended start-up period will afford the opportunity to consider these issues and potentially amend the short-term rental ordinance prior to the end of the start-up period. BUDGET/STAFF IMPACT: NA Attachments: • Exhibit `A' Proposed Ordinance Amendment in Strikethrough/Highlight Short-term Rental Inspection Checklist 118.01 Applicability (E) Short -Term Rentals. A residential dwelling unit, portion of a dwelling unit, or bedroom within a residential dwelling unit, leased and/or rented to a guest(s), for a period of less than thirty consecutive (30) days. (4) Nine -Month Start-up Period. After the enactment of the short-term rental ordinance, short-term rental operators shall have nine (9) months to obtain a business license and be considered in compliance. After the nine -month start-up period, all short-term rental units must have a business license to be considered in compliance. (a) Persons seeking to operate a short-term rental within nine months of the enactment of this Code section shall be granted a conditional use permit for such short-term rental without having to pay a fee or have a hearing before the Planning Commission. The conditions for such permit shall be full compliance with all terms and requirements of Chapter 118, Business Registry and Licenses, this section, and all other requirements of the Fayetteville Code including timely and full payment of all hotel, motel, and restaurant taxes to the city. Revocation of the business license shall also revoke the conditional use permit granted by this subsection. (b) Persons seeking to operate a Type 2 short-term rental who have failed to obtain such conditional use permit and business license prior to the end of the nine -month start-up period shall be required to follow normal procedures and apply to the Planning Commission to request a conditional use permit which will be issued or denied pursuant to the Planning Commission's decision pursuant to §163.18(2)(a). (c) Type 1 and 2 short-term rentals seeking a business license or permit under the 9-month start-up period which are currently operating in 2-, 3- and 4-unit buildings in which more than one (1) unit is being used as a short-term rental may obtain a business license for all currently operating short-term rentals. ( Ord. No. 6427, §§1(Exh. A), 2, 4-20-21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." ANm11.]10 31 163.18 Short -Term Rentals (A) General Standards. (7) Nine -Month Start-up Period. After the enactment of the short-term rental ordinance, short-term rental operators shall have nine (9) months to obtain a business license and be considered in compliance. After the nine -month start-up period, all short-term rental units must have a business license to be considered in compliance. (a) Persons seeking to operate a short-term rental within nine (9) months of the enactment of this Code section shall be granted a conditional use permit for such short-term rental without having to pay a fee or have a hearing before the Planning Commission. The conditions for such permit shall be full compliance with all terms and requirements of Chapter 118, Business Registry and Licenses, this section, and all other requirements of the Fayetteville Code including timely and full payment of all hotel, motel, and restaurant taxes to the city. Revocation of the business license shall also revoke the conditional use permit granted by this subsection. (b) Persons seeking to operate a Type 2 Short-term rental who have failed to obtain such conditional use permit and business license prior to the end of the nine -month start-up period shall be required to follow normal procedures and apply to the Planning Commission to request a conditional use permit which will be issued or denied pursuant to the Planning Commission's decision pursuant to §163.18(2)(a). (c) Type 1 and 2 short-term rentals seeking a business license or permit under the nine -month start- up period which are currently operating in 2-, 3- and 4-unit buildings in which more than one (1) unit is being used as a short-term rental may obtain a business license for all currently operating short-term rentals. ( Ord. No. 6427, §§1(Exh. E), 2, 4-20-21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." 118.01 Applicability (A) General Businesses. (1) All businesses, institutions, corporations, LLCs, LLPs, partnerships, non-profit associations or corporations, sole proprietorships or other non -governmental entities with a physical address or which operates either a legally permitted home occupation or a short-term rental within the Fayetteville city limits shall be required to file for the City of Fayetteville Business Registry and License. A covered business or entity with multiple physical addresses in Fayetteville must obtain a separate business license for each such business address. (2) In addition, any person or non -governmental entity who has or should have a sales tax permit and operates out of a physical address within Fayetteville shall be required to file for the City of Fayetteville Business Registry and License. (3) In addition, any person or non -governmental entity who is engaged in any trade or occupation which requires federal or state licenses and who operates out of a physical address within Fayetteville shall be required to file for the City of Fayetteville Business Registry and License. (B) Religious Entities. Churches and other religious institutions are exempt from this chapter unless they are performing functions like daycare that must be licensed by the state or that generate revenue upon which state sales or use taxes must be paid. The city business license shall not be required for the religious entity but only for those functions that require a state license or upon which state sales or use taxes must be paid. (C) Minors Exempt. No individual under eighteen (18) years of age shall be required to register or obtain a business license. Minors are prohibited from leasing, advertising, managing or any other activity involved in STRs unless they are an emancipated minor. (D) Individual Landlords Renting Less Than Three (3) Dwelling Units Exempt. An individual landlord, not operating as a corporation, LLC, LLP, or other business entity, who rents out less than three (3) dwelling units, and no commercial, industrial, or institutional unit, site or building shall be exempt from this chapter. However, a landlord that operates a short-term residential rental shall not be exempt and must apply for and obtain a business license for each individual short-term rental. (E) Short -Term Rentals. A residential dwelling unit, portion of a dwelling unit, or bedroom within a residential dwelling unit, leased and/or rented to a guest(s), for a period of less than thirty consecutive (30) days. (1) Short -Term Rental, Type 1. A short-term rental where the principal use of the property remains as a full-time residence. The occupants or owner rent their primary residence as a short-term rental. A copy of the Homestead Tax Credit or long-term lease agreement for the subject property is required to be classified as a Type 1 rental. The occupant or owner must occupy the residence for nine (9) months of the year. Accessory dwelling units (ADUs) as defined in Unified Development Code Chapter 151 shall be considered a Type 1 short-term rental. (2) Short -Term Rental, Type 2. A short-term rental that is not occupied by a permanent resident. The owner lists this property full-time as a short-term rental and has no intention of having permanent residents living in the property. A conditional use permit is required for a Type 2 short-term rental prior to the city issuing a business license, except as defined in §118.01(E)(4). (3) License Required. No dwelling unit in the city shall be used as a short-term rental unless: (a) The owner of the dwelling unit or operator of the short-term rental possess a valid and current business license for the dwelling unit, and fully complies with all legal requirements and duties imposed herein with respect to each and every short-term rental; and (Supp. No. 22) Created: 2021-08-26 11:28:45 [EST] Page 1 of 4 (b) The owner has designated an agent, where said agent fully complies with all legal requirements and duties imposed herein with respect to every short-term rental. The owner may serve as their own agent. (c) The owner of the dwelling unit or operator of the short-term rental provides proof of a valid and current homeowners insurance rider policy which fully covers each unit when operated as short- term rental unit. (4) Nine -Month Start-up Period. After the enactment of the short-term rental ordinance, short-term rental operators shall have &* nine (669) months to obtain a business license and be considered in compliance. After the ranine-month start-up period, all short-term rental units must have a business license to be considered in compliance. (a) Persons seeking to operate a short-term rental within si* nine months of the enactment of this Code section shall be granted a conditional use permit for such short-term rental without having to pay a fee or have a hearing before the Planning Commission. The conditions for such permit shall be full compliance with all terms and requirements of Chapter 118, Business Registry and Licenses, this section, and all other requirements of the Fayetteville Code including timely and full payment of all hotel, motel, and restaurant taxes to the city. Revocation of the business license shall also revoke the conditional use permit granted by this subsection. (b) Persons seeking to operate a Type 2 short-term rental who have failed to obtain such conditional use permit and business license prior to the end of the six nine -month start-up period shall be required to follow normal procedures and apply to the Planning Commission to request a conditional use permit which will be issued or denied pursuant to the Planning Commission's decision pursuant to §163.18(2)(a). (c) Type 1 and 2 short-term rentals seeking a business license or permit under the 6nine-month start-up period which are currently operating in 2-, 3- and 4-unit buildings in which more than one (1) unit is being used as a short-term rental may obtain a business license for all currently operating short-term rentals. (5) A separate business license shall be required for each dwelling unit used as a short-term rental. (6) Any change in ownership requires a new or amended business license. (7) If any required contact information changes for the associated business license, the person to whom the license was issued shall immediately notify the Development Services Department in writing. (8) License Application. The application for a business license shall include at minimum, the following information from applicants: (a) The property owner's information including legal name, mailing address, immediate contact phone number, and immediate contact E-mail address. (b) Information for the dwelling unit subject to the application, inclusive of the physical street address assigned by the city. (c) The type and total number of dwelling units located on the lot of record containing the dwelling unit subject to the application. (d) If the owner is not their own agent, the owner designated agent's information including legal name, mailing address, immediate contact phone number and immediate contact E-mail address. (e) Documentation of approval of a life safety and egress inspection by the City Building Safety Division for the dwelling unit subject to the application. (Supp. No. 22) Created: 2021-08-26 11:28:45 [EST] Page 2 of 4 (f) Proof of application for remittance of hotel, motel and restaurant tax to the City of Fayetteville, and verification that all sales, use, and hotel, motel and restaurant taxes are current. (g) Any additional data as deemed necessary or desirable for permit approval by the Development Services Director. (10) License Renewals. Business licenses for short-term rentals shall be renewed in accordance with Chapter 118 of the Business Regulations (Business Registry and Licenses). (11) Legal Duties of License Holders. An owner possessing a short-term rental license shall comply at all times with the following requirements: (a) Occupancy. Short-term rentals shall be subject to, and may not exceed, the occupancy limits approved with the business license. (b) Advertisements. A short-term rental shall not be advertised if it violates occupancy, density, safety, and any of the other provisions of the Fayetteville Code. No short-term rental unit shall be advertised prior to having obtained a business license and the business license number shall be included in the advertisement listing. (c) Information and Posting. Business licensees shall provide to guests and post conspicuously in the common area of the short-term rental unit the city phone number to report a safety complaint. (12) Owner or Agent Accessibility. The property owner shall ensure that they or a designated agent are available at all times during guest occupancy, including nights and weekends, in order to facilitate compliance with this section. For the purposes of these regulations, 'availability' means that the owner or agent is accessible by telephone, and, able to be physically present at the short-term rental within three (3) hours of being contacted. (13) Guest Records. The owner shall maintain summary guest registration records, which shall contain the actual dates of occupancy, total number of guests per party per stay, and the rate(s) charged, but shall not contain any personally identifiable information about guests. Such records shall be maintained for three (3) years and shall be provided to the City upon request. (14) Health and Safety. The owner shall ensure that each dwelling unit governed by this section complies with the applicable provisions of the Unified Development Code Chapter 173, Building Regulations. (15) Criminal Activity. The owner shall timely report any known or reasonably suspected criminal activity by a guest to the Fayetteville Police Department within twelve (12) hours maximum. (16) Taxes and Fees. Except for those instances in which a hosting platform bears the responsibility for collecting and remitting taxes and fees applicable to short-term rentals, the property owner shall timely remit in full Fayetteville Hotel, Motel and Restaurant tax and other applicable local, state, and federal taxes and city fees owed in connection with any short-term rental. The failure of a hosting platform to collect and remit taxes and fees shall not relieve an owner of the obligation to pay taxes and fees owed pursuant to this section. (17) Authorization to Occupy, Use, and Operate. Authorization to operate a short-term rental may be granted by the Development Services Director through the issuance of a City of Fayetteville Business Registry and License (Business License). (18) Density For Type 2 Short -Term Rentals. A city-wide density cap of 2% of all dwelling units in the Fayetteville city limits may be utilized as Type 2 rentals. Total dwelling units are determined from current United States Census Bureau and/or American Community Survey numbers, whichever number is higher. A conditional use permit may not permit: (a) More Type 2 short-term rentals than what is allowed by the city-wide density cap. (Supp. No. 22) Created: 2021-08-26 11:28:45 [EST] Page 3 of 4 (b) More than 10% or a single unit whichever is greater; of total dwelling units as Type 2 rentals within a multi -family dwelling complex. (c) Individual 2-, 3- and 4-family buildings that are owned by the same person or entity and are not a part of a multi -family complex shall have no more than one (1) Type 2 short-term rental unit per building complex. (d) Density of Type 2 short-term rentals shall not be limited in commercial and mixed -use zoning districts where hotel/motels are permitted by right, (19) Suspension and Revocation. If the Development Services Director has reason to believe that any of the grounds specified in §118.03(A) of the Fayetteville Code exist, or that any rental unit was rented for less than one (1) full night, or to more than one (1) part of guests for the same period of time, or otherwise failed to comply with all terms and conditions of this section, the Development Services Director may suspend or revoke the short-term rental's business license pursuant to the procedures detailed in §118.03 and in §118.04 of the Fayetteville Code. (20) Short-term rentals must comply with all applicable codes under Unified Development Code §163.18 and successfully obtain a business license prior to operation. ( Ord. No. 6427, §§1(Exh. A), 2, 4-20-21) Editor's note(s)—Ord. No. 6427 , § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." (Supp. No. 22) Created: 2021-08-26 11:28:45 [EST] Page 4 of 4 163.18 Short -Term Rentals (A) General Standards. (1) Residential Zoning Districts. Short-term rentals may be permitted in all zoning districts where residential uses are allowed by right. (2) Commercial and Mixed Use Zoning Districts. Short-term rentals may be permitted in all zoning districts where hotel/motel uses are permitted by right and shall not count towards the Type 2 short-term rental density cap in these districts except in multi -family buildings as specified in Chapter 118 of the Fayetteville City Code. (3) Occupancy. Maximum of two (2) people per bedroom, plus two (2), for the entire unit when operated as a short-term rental. (4) Parking. Parking is limited to the maximum number of vehicles as allowed by the underlying zoning district for the residential building on the property. (5) Special events are not permitted in a short-term rental. Example of special events include, but are not limited to, weddings, receptions, anniversaries, private parties, fundraisers and business seminars. (6) Short-term rental units are allowed in any structure established as a permanent residential dwelling including an accessory dwelling unit. No recreational vehicle, trailer, other vehicle or structure not classified as a permanent residential dwelling may be used as a short-term rental. (7) S4fflne-Month Start-up Period. After the enactment of the short-term rental ordinance, short-term rental operators shall have s4nine (69) months to obtain a business license and be considered in compliance. After the 6nine-month start-up period, all short-term rental units must have a business license to be considered in compliance. (a) Persons seeking to operate a short-term rental within s4nine (69) months of the enactment of this Code section shall be granted a conditional use permit for such short-term rental without having to pay a fee or have a hearing before the Planning Commission. The conditions for such permit shall be full compliance with all terms and requirements of Chapter 118, Business Registry and Licenses, this section, and all other requirements of the Fayetteville Code including timely and full payment of all hotel, motel, and restaurant taxes to the city. Revocation of the business license shall also revoke the conditional use permit granted by this subsection. (b) Persons seeking to operate a Type 2 Short-term rental who have failed to obtain such conditional use permit and business license prior to the end of the gnine-month start-up period shall be required to follow normal procedures and apply to the Planning Commission to request a conditional use permit which will be issued or denied pursuant to the Planning Commission's decision pursuant to §163.18(2)(a). (c) Type 1 and 2 short-term rentals seeking a business license or permit under the gnine-month start-up period which are currently operating in 2-, 3- and 4-unit buildings in which more than one (1) unit is being used as a short-term rental may obtain a business license for all currently operating short-term rentals. (8) Exceptions. Exceptions to the short-term rental standards, except proposals that would exceed the city- wide density maximum, may be granted by the Planning Commission as a conditional use permit. (9) Short-term rentals must comply with all applicable codes under City Code §118.01 and successfully obtain a business license prior to operation. ( Ord. No. 6427, §§1(Exh. E), 2, 4-20-21) (Supp. No. 22) Created: 2021-08-26 11:28:49 [EST] Page 1 of 2 Editor's note(s)—Ord. No. 6427, § 2, adopted April 20, 2021, "determines that this ordinance and all amendments to Code sections ordained or enacted by this ordinance shall automatically sunset, be repealed, terminated, and become void twenty (20) months after the passage and approval of this ordinance, unless prior to that date, the City Council amends this ordinance to repeal this sunset, repeal and termination section." (Supp. No. 22) Created: 2021-08-26 11:28:49 [EST] Page 2 of 2 Short -Term Rental Inspection Checklist • Must have smoke alarms, either battery operated (w/radio feature preferred) or interconnected hard wired, on every floor level, in every bedroom, and outside of bedrooms per the Arkansas Fire Prevention Code Vol III. • Carbon monoxide detectors shall be installed and in working order if gas is present in the home or attached garage. The detector must be placed near the source of gas and/or the garage entrance per the Arkansas Fire Prevention Code Vol III. • Portable space heaters are a minimum 3 feet from combustible materials and not used for primary heat source. • Extension cords are in good condition, used safely, not under carpets, or across walking areas. (Not allowed for permanent wiring) • All escape routes are clear of obstructions and easily accessible. • All sleeping areas have egress windows or a door directly to the outside. • The furnace has been inspected in the past year and filter replaced. Keep copy of invoice near the equipment for inspection purpose. • The fireplace chimney has been inspected and cleaned yearly. • Need portable fire extinguishers visible on each floor and up to date. • Electrical panels shall be labelled. • All plugs in kitchen, bathrooms, and within 6' of water source must be GFCI protected. • Decks and balconies must be in good working order. • Handrails and guardrails must be installed and in good working order where required by the Arkansas Fire Prevention Code Vol III. • Address must be displayed in contrasting colors and facing the street. • All gas, water, and electrical must have shutoffs in place. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0836 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: C.6 WARD TWO, POSITION TWO VACANCY: A RESOLUTION TO CALL A SPECIAL ELECTION TO FILL A VACANCY OF THE CITY COUNCIL MEMBER FOR WARD 2, POSITION 2 OF THE CITY OF FAYETTEVILLE WHEREAS, a vacancy in the office of the Council Member of Ward Two, Position 2 occurred on October 25, 2021, in the City of Fayetteville; and WHEREAS, pursuant to A.C.A. § 14-43-411(b) the Fayetteville City Council has voted to call a special election to fill this vacancy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby calls a special election to fill the vacancy for a Council Member in Ward 2, Position 2 of the City of Fayetteville for February 8, 2022. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines that the circulation period for petitions of candidacy shall begin on November 12, 2021 and end at noon on November 29, 2021, and the ballot position drawing shall be conducted on November 30, 2021 at the place and time selected by the Washington County Election Commission. City of Fayetteville, Arkansas Page 1 Printed on 10/27/2021 Legistar ID No.: 2021-0836 AGENDA REQUEST FORM FOR: Council Meeting of November 2, 2021 FROM: Mayor ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO DECLARE A VACANCY IN WARD TWO, POSITION TWO AND TO DETERMINE HOW THE VACANCY SHALL BE FILLED 1,017012A Date _ 10/20/ZI Asst. City Attorney Blake Pennington Date DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council CC: Kara Paxton, City Clerk Treasurer Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer FROM: Blake Pennington, Assistant City Attome DATE: October 18, 2021 RE: City Council Member Matthew Petty's Resignation I& Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker Paralegal This morning I received a copy of City Council Member Matthew Petty's letter of resignation. The letter indicates that the effective date of this resignation is October 25, 2021. With respect to a vacancy in the office of City Council Member, Ark. Code Ann. § 14-43- 411(b)(1) requires: ,at the first regular meeting after the occurrence of the vacancy, the city council shall proceed to either elect by a majority vote of the remaining members elected to the council a council member to serve for the unexpired term or call for a special election..." The "first regular meeting after the occurrence of the vacancy" will be November 2, 2021. The City Council must then either elect a replacement Council Member or call for a special election pursuant to A.C.A. § 7-11-101, et seq. The first motion on this issue should be one either moving to elect a new Council Member by Council Member vote or a motion to call for a special election. Once either the election by City Council versus special election option is selected, the appropriate procedure for either option can begin. City Council Election Option The state statute is silent about what Council Members should do prior to electing "by majority vote' the new Council Member so this procedure is almost totally discretionary with the City Council. In the past, persons interested in filling the vacancy applied and were interviewed by the City Council during the meeting. Then a public vote was taken to elect the replacement. When filling a vacancy in 2017, the City Council received letters of interest and resumes without any formal application because there was only one day between the occurrence of the vacancy and the meeting at which the vacancy was required to be filled. Given the amount of time you have until the decision must be made, an application form could be made available and applications could be received until November 2. Special Election Option As a second option, the statute refers to A.C.A. § 7-11-101 to fill a vacancy by special election. My review of that subchapter reveals a special election could be held on January 11, 2022 or February 8, 2022. Our office will prepare a call for a special election resolution in case this is what the majority of the City Council votes to do. i-CA OFFICE OF THE CITY ATTORNEY DEPARTMENTAL CORRESPONDENCE TO: Mayor Jordan City Council CC: Susan Norton, Chief of Staff FROM: Kit Williams, City Attorney DATE: October 26, 2021 RE: Motion and Resolutions for Council Member Vacancy Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker Paralegal To facilitate the parliamentary procedure for the City Council to address the vacancy of Council Member Petty in Ward 2, I have attached two possible Resolutions. One Resolution would call for a Special Election to elect a new Council Member on February S, 2022. The other Resolution would elect a replacement Council Member by City Council vote during your upcoming City Council Meeting on November 2, 2021. The first issue that should be addressed is the City Council's choice between electing a replacement Council Member or referring the decision to a Special Election. This should be done by a City Council Member moving either: (1) To elect a Council Member by the City Council to serve the unexpired term of former Council Member Matthew Petty; or (2) To call for a special election to elect a new council member to replace former Council Member Matthew Petty. This initial motion is an internal motion (like a motion to table). This means that the number of votes needed to pass this internal motion is dependent upon the number of members of the council present and voting. Thus, because of the vacancy in Matthew Petty's position, any absence of another Council Member would mean that the motion would require only four votes to pass. The Mayor may, as usual, vote if "the Mayor's vote is needed to pass any ordinance, by-law, resolution, order or motion." A.C.A. § 14- 43-501(b) Either Resolution, however, shall still continue to require five affirmative votes to pass pursuant to A.C.A. § 14-55-203 Voting requirements for passage. "To pass any by- law, ordinance or resolution... , a concurrence of majority of the whole number of members elected to the council shall be required." This is slightly altered by A.C.A. § 14-43-411(b)(1) which requires a "majority vote of the remaining members elected to the council.... " As "this language would include the Mayor since he is an ex officio member of the council," Gibson v. City of Trumann, 311 Ark 561, 562, 845 S.W.2d 515, 516 (1993); the Mayor must also be counted when determining the number of "remaining members elected to the council" which would be eight. Thus, five affirmative votes (which could include a vote by Mayor Jordan) would be needed to pass either Resolution. Please keep in mind that the state statute says: "at the first regular meeting after the occurrence of the vacancy, the city council shall proceed to either elect... a council member ... or call for a special election to be held ...." A.C.A. § 14-43-411(b)(1) (emphasis added). Therefore, the City Council has a mandatory duty to either elect a new council member or call for a special election at the November 2, 2021 City Council meeting. 2 RESOLUTION NO. A RESOLUTION TO CALL A SPECIAL ELECTION TO FILL A VACANCY OF THE CITY COUNCIL MEMBER FOR WARD 2, POSITION 2 OF THE CITY OF FAYETTEVILLE WHEREAS, a vacancy in the office of the Council Member of Ward Two, Position 2 occurred on October 25, 2021, in the City of Fayetteville; and WHEREAS, pursuant to A.C.A. § 14-43-411(b) the Fayetteville City Council has voted to call a special election to fill this vacancy. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I . That the City Council of the City of Fayetteville, Arkansas hereby calls a special election to fill the vacancy for a Council Member in Ward 2, Position 2 of the City of Fayetteville for February 8, 2022. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby determines that the circulation period for petitions of candidacy shall begin on November 12`h, 2021 and end at noon on November 29"', 2021, and the ballot position drawing shall be conducted on November 30'h, 2021 at the place and time selected by the Washington County Election Commission. PASSED and APPROVED this 2nd day of November 2021. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer Williams, Kit From: Williams, Kit Sent: Tuesday, October 26, 2021 2:16 PM To: 'Jennifer Price' Cc: Pennington, Blake; Jordan, Lioneld; Norton, Susan Subject: RE: Special election dates for council member Thank you , Jennifer, In light of your comments, I will go with a filing deadline of November 29tn and the ballot position draw on November 30tn. I will suggest the circulation period for the petitions for candidacy to be from November 12tn until November 29tn Kit From: Jennifer Price <JPrice @washingtoncountyar.gov> Sent: Tuesday, October 26, 2021 2:06 PM To: Williams, Kit <kwilliams@fayetteville-ar.gov> Cc: Pennington, Blake <bpennington@fayetteville-ar.gov>; Jordan, Lioneld <Ijordan@fayetteville-ar.gov>; Norton, Susan <snorton@fayetteville-a r.gov> Subject: RE: Special election dates for council member CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. Good Afternoon, I looked over both West Fork's Ordinance for a Mayor's vacancy and Springdale's ordinance for a Council Member's vacancy and did not find a lot of consistency between the two. It does appear that both special elections had the filing period end before the 60 deadline to call the Election. If we go with the new law that would be 70 days before. That deadline is November 30t". Filing periods for the two elections were 20 days for West Fork and 35 days for Springdale. The language does appear to set the filing and circulation of petitions as the same time frame. I don't have any petitions in my office and the County Clerk doesn't have any to verify that signatures were not collected prior to the first day of filing. West Fork passed their resolution on December 9, 2008 and filing began January 14, 2009 and ended February 3, 2009. Springdale passed theirs on April 16, 2013 and filing began on May 1, 2013 and ended on June 4, 2013. Springdale had their deadline for the ballot draw 3 days following the end of filing on June 7, 2013. 1 am not sure but I think the 3 days after the end of filing had more to do with the publication of the Notice for the Ballot Draw which must be published 72 hours before the ballot draw. I talked with the County Clerk, and she will quickly be able to verify the confirm the proper petitions as they are presented, and if you end the filing period at noon, then she would be able to certify the list to the Election Commission that afternoon. Both West Fork and Springdale ending their filing at noon. The Courthouse will be closed on November 25t" and November 26t". So this would impact the number of days for the filing period. To answer your question about the mandatory days, I do not know. And both ordinances I have both contain different time frames. The language of both ordinances state that the City Council will establish the deadline for the filing period. We can do the ballot draw the day after the filing period ends. So that won't be a problem. Thanks Jennifer From: Williams, Kit [mailto kwilli!ams ffayetteville-ar,goy] Sent: Tuesday, October 26, 2021 10:35 AM To: Jennifer Price <JPrice Pwashingtoncountyar.goov> Cc: Pennington, Blake <b pennin ton fa etteviile-ar, ov>; Jordan, Lioneld <1"ordan fa etteville-ar. ov>; Norton, Susan <snorto n @fayettevi ile-a r.gov> Subject: Special election dates for council member CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Jennifer, Thanks for the first chart you provided us concerning some dates that we must include in the Resolution calingl for a special election to fill the vacancy on the Council. I hope that you can help us determine all dates that we are required to include in the Resolution pursuant to A. C. A. § 7-11-102 Content of calling document. In order to be in compliance with both the old and new law's required length of time before the election can be held after the date for drawing ballot position, we believe that February 8, 2022 should be the special election date. However, now I need to know the rest of the required dates that I must include in the Resolution pursuant to § 7- 11-102: (1) Deadline for filing as an independent candidate; (2) Period in which petitions for independent candidacy may be circulated; and (3) Deadline for drawing for ballot position. My calculations for drawing for ballot positions coincides with your "filing date" of November 30, 2021. 1 doubt that you would want the drawing for ballot position to occur on the actual last filing date since the clerk will need some time to process the petitions to ensure the proper number of eligible voters have signed the petition before anyone draws for position. Thus, I would suggest you speak with the County Clerk to determine how much time they may need to confirm proper petitions have been presented. I believe that we need to back up the filing deadline at least to November 29th. We will have problems pushing it back any further as then we run into the weekend. The city is closed both Thursday and Friday (November 2511 and 26th) for Thanksgiving. I do not know the County's holiday schedule, but if you are also closed, we might have to go all the way back to Wednesday, the 24th. That would really shorten the filing period, but I could not find a mandatory length for a filing period. I would suggest a ending date for filing of the petitions of November 29th and a drawing for ballot position of November 30, 2021. Would a two week period for obtaining signatures of November 15th through November 29th conform with state law? If so, these would be the dates that I will place within the Resolution to comply with § 7-11- 102. Again, thanks for all your help on these election issues. Kit 356 357 SPECIAL ELECTIONS 7-11-103 itely shall ;he county error, the expiration of the period of time Governor and the veto is overridden, the during which the Governor may veto the date the last house overrides the veto." bill; or (3) If the bill is vetoed by the Acts 2011, No. 1185, § 21: Oct. 2, 2011. her name e political 7-11-101. Calling elections to fill vacancies. do. 1286 re- All Special elections and other elections to fill a vacancy in an office {C), (d), (e-. shall be called by proclamation, ordinance, resolution, order, or other authorized document of the appropriate constituted authority. tituted "Ad - istrativeAs- History. Acts 2009, No. 1480, § 47. artisan Fil- 7-11-102. Content of calling document. The proclamation, ordinance, resolution, order, or other authorized document of the appropriate constituted authority calling a special election or other election to fill a vacancy in an office shall set forth: (1) The date of the election; Ark. Llttic (2) The date of the special primary election, if any; (3) The date of the special primary runoff election, if any is required, (4) The deadline for filing as a party candidate with the county clerk or Secretary of State, as the case may be; (5) The deadline for party conventions to select nominees if appli- cable; (6) The deadline for parties to issue certificates of nomination or certified lists of nominees, as the case may be, if applicable; (7) The deadline for candidates to file certificates of nomination, if applicable, with the county clerk or Secretary of State, as the case may be; (8) The deadline for filing as an independent candidate and the period in which petitions for independent candidacy may be circulated; eptions — (9) The deadline for filing as a write-in candidate if applicable; ;. (10) The deadline for drawing for ballot position by the county board :tions held with regu- of election commissioners; and i primar. (11) The date the election shall be certified by the county board of iarate bal- election commissioners in each county in which the election takes place and, if applicable, by the Secretary of State. History. Acts 2009, No. 1480, § 47. ;ens ofthiQ 7-11-103. Filling vacancies in state, federal, or district offices. 3d election ergency is (a) The proclamation, ordinance, resolution, order, or other autho- ring imme- trvation o riled document of the appropriate' constituted authority calling a special election to fill a state, federal or district office shall be filed with afety shall 'ate of its the Secretary of State, who shall immediately transmit the document to 'the bill is the county board of election commissioners of each county where the r the Gov- special election shall be held. Fn' -_"T - UM RESOLUTION NO. A RESOLUTION TO ELECT AS CITY COUNCIL MEMBER FOR WARD TWO, POSITION TWO OF THE CITY OF FAYETTEVILLE WHEREAS, a vacancy in the office of the Council Member of Ward Two, Position Two occurred on October 25, 2021 in the City of Fayetteville; and WHEREAS, the City Council pursuant to A.C.A. § 14-43-411(b) has voted to elect as the replacement City Council Member for Ward Two, Position Two. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby elects to the office of City Council Member of Ward Two, Position Two in the City of Fayetteville pursuant to A.C.A. § 14-43-411(b) to serve the remainder of the previous Council Member's term. PASSED and APPROVED this 2nd day of November 2021. APPROVED: al LIONELD JORDAN, Mayor ATTEST: I0 KARA PAXTON, City Clerk/Treasurer Cary COUN(,ii, October 18, 2021 Mayor Jordan and Councilmembers Via Kara Paxton, City Clerk Re: Resignation effective 10/25. Dear Mayor Jordan and colleagues, friends, and neighbors, I have greatly enjoyed knowing you and working with you as a Ward 2 Councilmember over the past 13 years. This letter serves as my formal notice of resignation from our City Council, effective October 25, 2021. As my workload and associated travel has increased, it has become more difficult for me to continue to provide the level of service that I expect of myself and so I am stepping aside to make room for another to implement Ward 2's progressive agenda. Fayetteville is my home and I feel lucky to keep sharing it with my family and the community at large. I am proud of what we have been able to accomplish together and grateful for the role voters have chosen for me four times. Being elected in my twenties and serving for almost thirteen years has been an incredible learning experience. Take it from me: public service is worth it. (More people should consider it.) Though this is a big change, I will always seek out ways I can contribute because I was raised to always stand up for our values and my convictions. I believe many people in Fayetteville share this ethos. It's become cliche to say the world is changing and we will only get to the other side together, but it's true. In and respe '7�m � CITY OF FAYETTEVILL& 1 113 W MOUNTAIN STREET I FAYET'TEVILLF., Aft 72701 1 WWiN,FAYl;'T'I'EVIL.LF-A.R.GOV City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0788 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: D.1 File Type: Presentation AGENDA SESSION PRESENTATION: ECONOMIC DEVELOPMENT CONSULTING CONTRACT UPDATE City of Fayetteville, Arkansas Page 1 Printed on 1012712021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0789 Agenda Date: 11/2/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: D.2 File Type: Presentation AGENDA SESSION PRESENTATION: ENTREPRENEURSHIP AND INNOVATION CONTRACT UPDATE City of Fayetteville, Arkansas Page 1 Printed on 1012712021