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Home My WebLink About253-21 RESOLUTIONWOOLSEY HOMESTEAD RESTORATION CHANGE ORDER #4 City of Fayetteville Staff Review Form 2022-0337 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item MATTHEW CABE 4/11/2022 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of Change Order #4 to the contract with Ellingson Contracting in the amount of $13,725 for restoration of the Woolsey family cemetery plot. This change order includes cleaning and resetting the family marker and restoration of the decorative iron fence. This scope of work is funded by a grant from the Arkansas Historic Preservation Program (including City match) and project contingency. 1010.090.6600-5315.00 4470.090.8900-5315.00 Account Number 32103 15008.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: 2019-782 Change Order Number: Original Contract Number: 2019-52 Comments: Budget Impact: GENERAL FUND SALES TAX CAPITAL Fund AR Historic Preservation Woolsey Woolsey Homestead Historic Restoration Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 323,091.00 $ 140,694.80 $ - 182,396.20 $ 13,725.00 $ 168,671.20 Previous Ordinance or Resolution # 253-21 Approval Date: 4-13-22 V20210527 CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Paul Becker, Chief Financial Officer Wade Abernathy, Director of Bond Projects and Facilities FROM: 'Matthew Cabe, Facilities and Building Maintenance Manager DATE: April 7, 2022 SUBJECT: Woolsey Homestead Restoration Change Order #4 STAFF MEMO RECOMMENDATION: Staff recommends approval of Change Order #4 to the contract with Ellingson Contracting for restoration of the Woolsey family cemetery plot. BACKGROUND: This change order includes cleaning and resetting the family marker and restoration of the decorative iron fence around the plot. This scope of work is funded by a grant from the Arkansas Historic Preservation Program, City matching funds, and project contingency. BUDGET/STAFF IMPACT: A Certified Local Government (CLG) grant plus City match is budgeted at $12,488 for this project. The remaining cost will be paid for from project contingency. Account Project Amount 1010.090.6600-5315.00 — Contract Services 32103 12,488 4470.090.8900-5315.00 — Contract Services 15008.1 1,237 TOTAL 13,726 Attachments: Change Order #4 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 PROJECT: A Restoration of the Historic Woolsey Farmstead OWNER: City of Fayetteville 113 W. Mountain St. Fayetteville, AR 72701 REVIVAL ARCHITECTURE P.O. Box 400 Scott, AR 72I42 50I.95I.33I6 www.revivalarch.com CHANGE ORDER FROM ARCHITECT: Revival Architecture, Inc. PO Box 400, Scott, AR 72142 TO CONTRACTOR: Ellingson Contracting 108 E. University St. Siloam Springs, AR 72761 CHANGE ORDER NO: 4 ISSUE DATE: March 9, 2022 CONTRACT DATE: Oct. 16, 2019 This Change Order is not valid until signed by the Architect, Contractor & Owner DESCRIPTION: The Contract is changed as follows: 1. ADD to contract restoration of the Cemetery, consisting of the fence and headstones, as described in Proposal Request ##3 dated 12121121, attached. The original Contract Sum was $ 329,299.00 The net change by previously authorized Change Orders $ 253,419.00 The Contract Sum prior to this Change Order was $ 582,718.00 The Contract Sum will be Increased / Per -reared by this Change Order in the amount of $13,725.00 The new Contract Sum including this Change Order will be $ 596,443.00 The Contract Time will be Increased /vkec'rea&ec/ wed by 60 days. The date of Substantial Completion as of the date of this Change Order therefore is: June 30, 2022 ATTACHMENTS: 1.) "Change Order Request #5, Revision 3 dated 8/31/21(1 page); 2.) Email from Chris Hobby dated 8/17/21(1 page) Revival Architecture, Inc. Ellingson Contracting City of Fayetteville ARCHITECT (firm name) CONTRACTOR (firm name) OWNER (firm name) PO Box 400 PO Box 7202 Scott, AR 72142 Siloam 5p4qgs, AR 72761 000, BY (signature) Mr. David Ellingson, Owner BY REVIVAL ARCHITECTURE P.O. Box 400 Scott, AR 72142 50I.95I.33I6 www.revivalarch.com Date: September 22, 202I Project: A Restoration of the Historic Woolsey Farmstead Subject: Cemetery Scope of Work To: Matthew Cabe, City of Fayetteville Cc From: Aaron C. Ruby, AIA, LEED AP Existing chain link fence shall remain in place until further notice. Keep locked at all times. Wrought Iron Fence & Gate a. All existing, original fence material shall remain. Discard none. Where possible, re -heat existing members to allow for some minor straightening out where severe bending or gaps are present. A perfectly square fence is not expected. Re -heating of existing members is expected to be minimal. i. Attempt re -heating on one select piece to determine the metal's capability in being bent in this manner. Relative brittleness of existing members is not known, but it is highly preferable to retain existing members to greatest extent possible and NOT replace with new. b. Fabricate new gate using new components matching existing (horizontal channels, vertical pickets). Assume a brace will be necessary. Use pintel type hinges that set into receiver pockets on hinge side. c. Replace missing pickets with new to match existing. d. Re -set existing braces e. No painting is anticipated. 2. Headstones a. Take note of locations of markers --do not move nor disturb. b. Reset headstone A by placing back onto base the toppled sections. Use type O mortar, lime based only, no cement. C. Headstones A, F, G, H are to be cleaned using Dawn detergent, potable water and soft brushes. Apply by hand and gently scrub. Rinse thoroughly. Pressure waters are not permitted. Harsher chemicals and cleaners may be permitted if difficult stains are present, but only accepted on case by case basis as permitted by the Architect. Remaining headstones -no work. 3. Grounds a. Remove/demo small trees and stumps shown in drawing to be removed. Take care not to damage adjacent materials. C ellingson contracting To CITY OF FAYETTEVILLE 113 W MOUNTAIN ST FAYETTEVILLE, AR 72701 Project: Woolsey Historic Renovation 535 E BROYLES RD FAYETTEVILLE, AR 72704 Change Order Request: Date: From: Ellingson Contracting PO Box 7202 Siloam Springs, AR 72761 Description of Proposed Change: Amount: $13,725.00 Cemetery Restoration Scope to include the following: 1. Repairs to existing iron fence. 2. Clean all existing headstones using D2 biological cleaner. 3. Resetting and leveling of large family marker stones. 4. Raking leaves and debris from trees inside chain link fence. Exclusions: - No new gate or finishing on iron fence. - No resetting of small marker stones. - No tree removal or stump removal. - No work to existing chain link fence. *** Work to be complete by May 13, 2022*"" If you have any other questions, please do not hesitate to contact me. Sincerely, Acce Ellingson Contracting By: A Title Dat( SHAWN ALEXANDER, Asst. Project Manager C 003 03/09/22 Page 1 of 1 i� N M EXISTING LARGE TREES AVE GROWN UP INTO IRON FENCING. TREES ARE TO REMAIN. � Sr rn F n ORIG. WROUGHT IRON FENCE IS SHOWN SQUARE FOR EASE OF DRAWING CEMETERY PLAN I SCALE: I/4" Sept. 22, 202I 36'-4" t r h ° DEMO TREES & STUMPS SHOWN WITH DASHED LINES r' r h I' i EXISTING GRAVE MARKERS. THIS CENTRAL MARKER HAS BEEN TOPPLED OVER. RESET INTO PLACE IN MORTAR. CLEAN HEADSTONE REVIVAL., ARCHITECTURE P.O. Box 400, Scott, Aft 72142 (501) 951-3316 tv-trriralatch.com t - ORIG. GATE IS MISSING S•_ 1 F'rajra N,vnr: A Reconstruction of the 1843 Woolsey Farmstead