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Home My WebLink About252-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 252-21 File Number: 2021-0759 CARVER, LLC - 2019 STREET BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. I TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $25,000.00 FOR CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE SHILOH DRIVE AND STEELE BOULEVARD INTERSECTION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. I to the professional engineering services agreement with Garver, LLC in the amount of $25,00.00 for construction phase services associated with the Shiloh Drive and Steele Boulevard Intersection Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 10/19/2021 Page 1 Printed on 10/20/21 Resolution:: 252-21 File Number: 2021-0759 Attest: ``11j n11rr1q� Kara Paxton, City Clerk Treasurer Page 2 Prrnntl on 1d2an City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0759 Agenda Date: 10/19/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.6 GARVER, LLC - 2019 STREET BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH GARVER, LLC IN THE AMOUNT OF $25,000.00 FOR CONSTRUCTION PHASE SERVICES ASSOCIATED WITH THE SHILOH DRIVE AND STEELE BOULEVARD INTERSECTION PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Amendment No. 1 to the professional engineering services agreement with Garver, LLC in the amount of $25,00.00 for construction phase services associated with the Shiloh Drive and Steele Boulevard Intersection Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 10/20/2021 City of Fayetteville Staff Review Form 2021-0759 Legistar File ID 10/19/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Matt Casey 9/28/2021 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Contract Amendment #1 in the amount of $25,000.00 with Garver, LLC. for the Shiloh Drive and Steele Blvd Intersection Project and approval of a budget adjustment. Budget Impact: 4602.860.7211-5860.02 Account Number 46020.7211 Project Number Budgeted Item? Yes Streets Projects 2019 Bonds Fund Shiloh Dr./Fulbright Expressway Interchange Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Project Title $ 28,837,464.00 $ 10,741,347.58 18,096,116.42 $ 25,000.00 18,071,116.42 V20210527 Purchase Order Number: Previous Ordinance or Resolution # 208-19 Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF OCTOBER 19,2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager DATE: September 28, 2021 CITY COUNCIL MEMO SUBJECT: Approval of Contract Amendment #1 in the amount of $25,000.00 with Garver, LLC. for the Shiloh Drive and Steele Blvd Intersection Project and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of Contract Amendment #1 in the amount of $25,000.00 with Garver, LLC. for the Shiloh Drive and Steele Blvd Intersection Project and approval of a budget adjustment. BACKGROUND: The Shiloh and Fulbright intersection is a project in the 2019 Bond Program. The City Council approved a design contract with Garver, LLC in August of 2019. The project includes modifications to the alignment of the intersection of Shiloh Drive and Mall Avenue to create a standard T -intersection. The project also includes the addition of a right turn lane along Shiloh Drive for east bound traffic turning onto the Fulbright Expressway. New traffic signals will be installed at both of these intersections. The Engineering Division staff will be providing the project management and inspection for the construction of this project. DISCUSSION: The approved contract with Garver does not include construction phase services. Staff has worked with Garver to develop a scope that will include support for the contractor and city staff as needed throughout the construction of this project. Garver has provided a fee in the amount of $25,000.00 for this additional work. The contract will be paid based on hourly rates for work completed, up to the total contract amount. BUDGET/STAFF IMPACT: This project will be paid for with the funds from the 2019 Transportation Bond Fund. The original estimate for this project was $860,000. The design and construction management contract is currently $241,850 and the construction contract, if approved, is $1,680,751.00 with a contingency of $252,000.00. With this contract amendment, it brings the current project total to $2,199,601.00. Attachments: Garver Contract Amendment Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 GARVER AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES City of Fayetteville Fayetteville, Arkansas Project No. 19T21070 CONTRACT AMENDMENT NO. 2 This Contract Amendment No. 2, effective on the date last written below, shall amend the original contract between the City of Fayetteville (Owner) and GARVER, LLC (GARVER), dated September 17, 2019 referred to in the following paragraphs as the original contract. This Contract Amendment No. 2 amends professional services for the: Shiloh Drive Improvements between Gregg Avenue and Steele Boulevard including improvements to the Fulbright Expressway Ramps. The original contract is hereby modified as follows: APPENDIX A — SCOPE OF SERVICES The following items shall be added to the Scope of Services as listed in Appendix A of the original agreement: The following items will be added to Section 12. Construction Phase Services of the original contract SCOPE OF SERVICES: During the construction phase of work, Garver will accomplish the following: A. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting. B. Evaluate and respond to construction material submittals and shop drawings. Corrections or comments made by Garver on the shop drawings during this review will not relieve Contractor from compliance with requirements of the drawings and specifications. The check will only be for review of general conformance with the design concept of the project and general compliance with the information given in the contract documents. The Contractor will be responsible for confirming and correlating all quantities and dimensions, selecting fabrication processes and techniques of construction, coordinating his work with that of all other trades, and performing his work in a safe and satisfactory manner. Garver's review shall not constitute approval of safety precautions or constitute approval of construction means, methods, techniques, sequences, procedures, or assembly of various components. When certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, either directly or implied for a complete and workable system, Garver shall be entitled to rely upon such submittal or implied certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. C. Issue instructions to the Contractor on behalf of the Owner and issue necessary clarifications (respond to RFIs) regarding the construction contract documents. D. Review the progress payment request received from the Contractor and make a recommendation to the Owner regarding payment. Garver's recommendation for payment shall not be a representation that Garver has made exhaustive or continuous inspections to (1) check the quality or exact quantities of the Work; (2) to review billings from Subcontractors and Contract Amendment No. 2 1 of 3 Fulbright Ramp — Shiloh Drive Improvements Garver Project No. 19T21070 U- GARVER material suppliers to substantiate the Contractor's right to payment; or (3) to ascertain how the Contractor has used money previously paid to the Contractor. E. When requested by the Contactor or the City, meet on site to discuss construction progress / issues. Onsite meetings/observation will be capped at a total of 40 hours. F. When authorized by the Owner, prepare change orders for changes in the work from that originally provided for in the construction contract documents. If redesign or substantial engineering or surveying is required in the preparation of these change order documents, the Owner will pay Garver an additional fee to be agreed upon by the Owner and Garver. G. Participate in final project inspection, prepare punch list, review final project closing documents, and review the final pay request. H. Review the set of redlined working drawings from the Contractor and incorporate those changes into record drawings for delivery to the City in PDF format. APPENDIX B — GARVER FEE SPREADSHEETS The Maximum Not to Exceed Amount will be increased $25,000 from $241,850 to $266,850 as shown on the attached Appendix B Fee Summary Sheet — Amendment No. 2. Contract Amendment No. 2 2 of 3 Fulbright Ramp — Shiloh Drive Improvements Garver Project No. 19T21070 This Agreement may be executed in two (2) or more counterparts each of which shalt be deemed an original, but all of which together shall constitute one and the same instrument. IN WITNESS WHEREOF, Owner and GARVER have executed this Amendment effective as of the date last written below. Name: Lioneld Jordan Printed Name Title: Mayor Date: GARVER, LLC a - Name: Ronald S. Petrie Printed Name Title: Senior Project Manager Date: 9/27/2021 Attest: s`d`LFRK t TRF st: G\T Y CF .�G•. •1 . FAYETTEVL:LE:�_ `r � Contract Amendment No. 2 3 of 3 Fulbright Ramp —Shiloh Drive Improvements -Rn Garver Project No. 19T21070 GARVER Appendix B City of Fayetteville Fulbright Ramp - Shiloh Drive Improvements - Amendment No. 2 Garver Hourly Rate Schedule: July 2021 - June 2022 Classification Rates Engineers / Architects E-1............................................................................... $ 114.00 E-2............................................................................... $ 132.00 E-3............................................................................... $ 160.00 E-4............................................................................... $ 187.00 E-5............................................................................... $ 228.00 E-6............................................................................... $ 280.00 E-7.............................................................................. $ 373.00 Planners / Environmental Specialist P-1............................................................................... $ 137.00 P-2............................................................................... $ 172.00 P-3............................................................................... $ 209.00 P-4............................................................................... $ 239.00 P-5............................................................................... $ 273.00 P-6............................................................................... $ 316.00 P-7............................................................................... $ 390.00 Designers $ - D-1 .............................................................................. $ 106.00 D-2.............................................................................. $ 124.00 D-3.............................................................................. $ 148.00 D-4.............................................................................. $ 172.00 Technicians T-1............................................................................... $ 83.00 T-2............................................................................... $ 105.00 T-3............................................................................... $ 128.00 Surveyors S-1............................................................................... $ 51.00 S-2............................................................................... $ 68.00 S-3............................................................................... $ 91.00 S-4............................................................................... $ 130.00 S-5............................................................................... $ 172.00 S-6............................................................................... $ 196.00 2 -Man Crew (Survey)....................................................... $ 208.00 3 -Man Crew (Survey)....................................................... $ 259.00 2 -Man Crew (GPS Survey) ................................................$ $ 228.00 3 -Man Crew (GPS Survey) ................................................$ $ 279.00 Construction Observation C-1.............................................................................. $ 100.00 C-2.............................................................................. $ 129.00 C-3.............................................................................. $ 158.00 C-4.............................................................................. $ 194.00 C-5.............................................................................. $ 232.00 Management/Administration M-1.............................................................................. $ 381.00 X-1............................................................................... $ 65.00 X-2............................................................................... $ 89.00 X-3............................................................................... $ 123.00 X-4............................................................................... $ 157.00 X-5............................................................................... $ 193.00 X-6............................................................................... $ 238.00 X-7............................................................................... $ 287.00 X-8............................................................................... $ 359.00 X-9............................................................................... $ 433.00 Agreement for Professional Services Fulbright Ramp - Shiloh Drive Improvements - Amendment No. 2 Garver Project No. 19T21070 Appendix B City of Fayetteville Fulbright Ramp - Shiloh Drive Improvements - Amendment No. 2 FEE SUMMARY Amendment 1 Amendment 2 Total Estimated Title I Services Original Fees Estimated Fees Estimated Fees Fees Geotechnical Services (Terracon) $ 6,575.00 $ - $ - $ 6,575.00 Record Research $ 2,400.00 $ - $ - $ 2,400.00 Utility Marking $ 125.00 $ - $ - $ 125.00 Traffic Studies $ 34,200.00 $ 16,650.00 $ - $ 50,850.00 Surveys $ 28,400.00 $ - $ - $ 28,400.00 Conceptual Design $ 39,600.00 $ 13,250.00 $ - $ 52,850.00 Preliminary Design $ 58,000.00 $ (58,000.00) $ - $ - Signalization - Final Design $ - $ 44,000.00 $ - $ 44,000.00 Final Design $ 59,200.00 $ (5,950.00) $ - $ 53,250.00 Property Acquisition Documents $ 7,500.00 $ (7,500.00) $ - $ - Bidding Services $ 5,850.00 $ (2,450.00) $ - $ 3,400.00 Subtotal for Title I Service $ 241,850.00 $ - $ - $ 241,850.00 Title II Services Construction Materials Testing $ - $ - $ - $ - Construction Phase Services $ - $ - $ 25,000.00 $ 25,000.00 Subtotal for Title II Service $ - $ - $ 25,000.00 $ 25,000.00 FEE TOTAL $ 241,850.00 $ - $ 25,000.00 $ 266,850.00 Appendix B City of Fayetteville Fulbright Ramp - Shiloh Drive Improvements - Amendment No. 2 CONSTRUCTION PHASE SERVICES WORK TASK DESCRIPTION E-6 E-5 E-4 E-3 E-2 E-1 T-2 $280.00 $228.00 $187.00 $160.00 $132.00 $114.00 $105.00 hr hr hr hr hr hr hr 1. Project Management Administration and Coordination 6 8 Subtotal - Project Management 6 0 8 0 0 0 0 2. Civil Engineering Preconstruction Meeting 2 4 Review Contractor's Monthly Pay Requests (8 pay requests) 12 Response to Inquiries (RFIs) 8 Shop Drawings/Material Submittals 20 On -Site Meetings with Contractor/City 40 Prepare Change Orders 8 Final Project Inspection and Punchlist 4 Record Drawings 4 20 Subtotal - Civil Engineering 2 0 100 0 0 0 20 Hours 8 0 Salary Costs $2,240.00 $0.00 SUBTOTAL - SALARIES: $24,536.00 DIRECT NON -LABOR EXPENSES Document Printing/Reproduction/Assembly $300.00 Postage/Freight/Courier $0.00 Travel Costs $164.00 SUBTOTAL - DIRECT NON -LABOR EXPENSES: $464.00 SUBTOTAL: $25,000.00 SUBCONSULTANTS FEE: $0.00 TOTAL FEE: $25,000.00 108 0 0 0 20 $20,196.00 $0.00 $0.00 $0.00 $2,100.00 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2021 Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of Contract Amendment #1 in the amount of $25,000.00 with Garver, LLC. for the Shiloh Drive and Steele Blvd Intersection Project and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE LEGISTAR FILE ID# 1 0/19/202 1 2021-0759 }folly BLc ck' 9/28/2021 8:51 AM Budget Director TYPE: JOURNAL #: Date D - (City Council) 10/19/2021 GLDATE: CHKD/POSTED: TOTAL - - v.20210831 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4602.860.7211-5860.02 25,000 - 46020 7211 EX Capital Prof Svcs - Engineering/Architectu 4602.860.7999-5899.00 (25,000) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2021_Budget\City Council\10-19-2021 \2021-0759 BA Shiloh FuIbright Garver.xlsm 1 of 1