HomeMy WebLinkAbout240-21 RESOLUTIONOF FAYETJF
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113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 240-21
File Number: 2021-0719
BID 921-69 WILLIAMS TRACTOR:
A RESOLUTION TO AWARD BID # 21-69 AND AUTHORIZE THE PURCHASE OF AN
AUTO -LOADING HAY TRAILER FROM WILLIAMS TRACTOR IN THE AMOUNT OF
$66,980.00 PLUS APPLICABLE TAXES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby awards Bid # 21-69 and
authorizes the purchase of an Anderson auto -loading hay trailer in the amount of $66,980.00 plus
applicable taxes and freight charges for use at the Biosolids Management Site.
PASSED and APPROVED on 10/5/2021
Attest:
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Kara Paxton, City Clerk Treasurer: YE
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Page 1 Printed on 1016121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0719
Agenda Date: 10/5/2021 Version: 1 Status: Passed
In Control: City Council Meetinq
Agenda Number: A.8
BID #21-69 WILLIAMS TRACTOR:
File Type: Resolution
A RESOLUTION TO AWARD BID # 21-69 AND AUTHORIZE THE PURCHASE OF AN
AUTO -LOADING HAY TRAILER FROM WILLIAMS TRACTOR IN THE AMOUNT OF $66,980.00
PLUS APPLICABLE TAXES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-69 and
authorizes the purchase of an Anderson auto -loading hay trailer in the amount of $66,980.00 plus applicable
taxes and freight charges for use at the Biosolids Management Site.
City of Fayetteville, Arkansas Page 1 Printed on 101612021
Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2021-0719
Legistar File ID
10/5/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
9/15/2021 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
Council awards Bid 21-69 to Williams Tractor for the purchase of one auto -loading Hay Trailer Anderson RBM2000
in the amount of $66,980.00 plus applicable taxes.
Budget Impact:
9700.770.1920-5802.00
Account Number
02083.2017
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
SHOP
Fund
Tractors/Mowers
Project Title
$ 116,683.00
$ 49, 610.00
I $ 67,073.00
$ 66,980.00
V20210527
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF OCTOBER 05, 2021
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: September 15, 2021
CITY COUNCIL MEMO
SUBJECT: Purchase of Auto -loading hay trailer for the BMS
RECOMMENDATION:
Council awards Bid 21-69 to Williams Tractor for the purchase of one auto -loading Hay
Trailer Anderson RBM2000 in the amount of $66,980.00 plus applicable taxes.
BACKGROUND:
Unit 5024 is a 2011 litter conveyor. This unit has been in service for double the life
expectancy. Fleet recommends this unit get replaced with an auto -loading hay trailer
that will improve efficiency by requiring fewer operators in the field.
DISCUSSION:
The only acceptable bidder through Bid 21-69, was Williams Tractor of Fayetteville, AR
with an Anderson TRB2000 auto -loading hay trailer in the amount of $66,980.00 plus
applicable taxes.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for this purchase. There is a slight shortfall in
collection that should be made up with the sale of the old unit.
This item was approved at the September 14t", 2021 Equipment Committee meeting.
Attachments:
Bid Tab 21-69
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
PAYETTEVILLE
AR KAIIII
BID TABULATION
Bid 21-69, Auto Load Hay Trailer Rebid
Bid Deadline: Tuesday, August 31, 2021 at 2:00 PM
ACI DISTRIBUTORS
ACI Distributors, Inc.
Williams Tractor
Tbtal Cost
$ 47,700.00
$ 57,400.00
$ 66,980.00
Quantity
Unit Total
unit Total
unit Total
K
ItMls
Required
Manufacturer Model price Cost
Manufactu Model
price Cost
Manufacturer Model price Cost
P-Pi812M Auto -Load round
P6816M -Auto load bale
bale trailer w/ third row loader
handler with 3rd row loader
Auto Load Hay Trailer (Model
&. XTd-600/45-22.5-28KT
and optional XT6-500/45-22.5-
7�74..W
N-1
Pronovost P6812M OR Anderson
1
Pronovos[
optional tires. Note: tires need
$ 4]J00.00
$ 4J,]00.00 Pronovosl
BNTtlres. Tires needed for
$ 57,400.00
Anderson
RBM2000 with Joystick control
$ 66,980.00
$ 66,980.00
TRB2000 OR Like Item)
for weight capacity. includes
weight capacity- delivered to
delivery to Fayetteville, AR
Fayetteville, AR
-NOTICE- Bid award
is contingent upon
vendor..an.. minimum specifications
and formal authorization
by City officials.
ACI Distributors and ACI Distributors, Inc. are disqualified for not meeting specification. -