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Home My WebLink About232-21 RESOLUTION113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: 232-21 File Number: 2021-0693 PURCHASE OF NEW VEHICLES: A RESOLUTION TO AUTHORIZE THE USE OF EXISTING COOPERATIVE PURCHASING AGREEMENTS OR BIDS THROUGH THE ARKANSAS OFFICE OF STATE PROCUREMENT, CITY OF FAYETTEVILLE PURCHASING DIVISION, OR SOURCEWELL, AS WELL AS LOCAL DEALER MATCHED PRICING, FOR THE PURCHASE OF NEW VEHICLES AND OPTIONS ON AN AS NEEDED BASIS. AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, due to the shortage of available new vehicles and unpredictable ordering window closings, the City will not be able to purchase new vehicles according to replacement schedules or approved expansions; and WHEREAS, purchasing new vehicles utilizing existing bids or cooperative purchasing agreements enables the City to secure competitive pricing which is based off of a high -volume discount and allowing the purchases within approved budget allows the City to place orders in these short windows. purchase inventory when available, and ensure staff has the equipment to maintain operations and continue to provide services to residents. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the use of existing bids or cooperative purchasing contracts through the Arkansas Office of State Procurement, City of Fayetteville Purchasing Division, or Sourcewell for the purchase of new vehicles and options on an as needed basis through the expiration dates of the respective bids or cooperative purchasing agreements, and further authorizes the purchase of new vehicles and options through local dealer who Page 1 Printed on 9122121 Resolution: 232-21 File Number. 2021-0693 match the pricing and conditions of those bids and contracts. Section ?: That the City Council of the City of Fayetteville. Arkansas hereby approves a budget adjustment. a copy of which is attached to this Resolution. PASSED and APPROVED on 9/21/2021 Attest: jjtttttrrrrrrr Fqy_�� m= Kara Paxton. City Clerk Treasurer " ' C V;<<E ; X - r0 i i i Page 2 Printed on 9/22/21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0693 Agenda Date: 9/21/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.7 PURCHASE OF NEW VEHICLES: A RESOLUTION TO AUTHORIZE THE USE OF EXISTING COOPERATIVE PURCHASING AGREEMENTS OR BIDS THROUGH THE ARKANSAS OFFICE OF STATE PROCUREMENT, CITY OF FAYETTEVILLE PURCHASING DIVISION, OR SOURCEWELL, AS WELL AS LOCAL DEALER MATCHED PRICING, FOR THE PURCHASE OF NEW VEHICLES AND OPTIONS ON AN AS NEEDED BASIS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, due to the shortage of available new vehicles and unpredictable ordering window closings, the City will not be able to purchase new vehicles according to replacement schedules or approved expansions; and WHEREAS, purchasing new vehicles utilizing existing bids or cooperative purchasing agreements enables the City to secure competitive pricing which is based off of a high -volume discount and allowing the purchases within approved budget allows the City to place orders in these short windows, purchase inventory when available, and ensure staff has the equipment to maintain operations and continue to provide services to residents. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the use of existing bids or cooperative purchasing contracts through the Arkansas Office of State Procurement, City of Fayetteville Purchasing Division, or Sourcewell for the purchase of new vehicles and options on an as needed basis through the expiration dates of the respective bids or cooperative purchasing agreements, and further authorizes the purchase of new vehicles and options through local dealer who match the pricing and conditions of those bids and contracts. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 912212021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0693 Legistar File ID 9/21/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/3/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: Authorization to utilize contracts or local dealer matched pricing through the existing terms and as renewed and approved under the existing agreement by the Arkansas Office of State Procurement, City of Fayetteville bid or Sourcewell through local contractors for new vehicles and options on an as needed basis and to approve a budget adjustment. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ 8,288,743.00 Funds Obligated $ 5,034,204.11 Current Balance $ 3,254,538.89 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? Yes Budget Adjustment $ 2,015,000.00 Remaining Budget 5,269,538.89 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS W MEETING OF SEPTEMBER 21, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: September 01, 2021 CITY COUNCIL MEMO SUBJECT: Approval of Various Contracts for new vehicles RECOMMENDATION: Authorization to utilize Contracts, or local dealer matched pricing, through the existing terms, and as renewed and approved under the existing agreement by the Arkansas Office of State Procurement, City of Fayetteville Bid, or Sourcewell through local Contractors for New Vehicles and options, on an as needed basis, and to approve a budget adjustment. BACKGROUND: New vehicles were bid through the State of Arkansas Department of Transformation and Shared Services, Office of State Procurement and may be utilized by all state agencies and cooperative participants including cities, counties, schools (K-12), colleges and universities. Contracts SP-19-0002, SP-20-0019 and SP-21-0015 were awarded to multiple contractors. All purchases and invoices resulting from these contracts will be made through authorized manufacturers and dealers, or we will receive matched pricing from local contractors. The state contract requires quotes to show list and net pricing. DISCUSSION: Due to the shortage of available new vehicles and unpredictable ordering window closings, the City will not be able to purchase new vehicles according to replacement schedules or approved expansions. Purchasing new vehicles utilizing these contracts enables the City to secure competitive pricing which is based off of a high -volume discount. Allowing the purchases within approved budget allows the City to place orders in these short windows, purchase inventory when available, and ensure staff has the equipment to maintain operations and continue to provide services to residents. During this ordering crisis, if a make or model is not currently available on State Contract, Fleet may have to use Sourcewell or Omnia pricing, or a recent City solicitation if pricing is honored. If an item would normally be bid, Fleet will pursue every avenue available within the available timeframe. However, requests for bid waivers may be required in some circumstances. As Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 always, Fleet's continued mission is to provide efficient equipment to our user departments, so that they can in turn provide service to the citizens of Fayetteville. BUDGET/STAFF IMPACT: Funds will be spent within allowed approved budget authorized by City Council. The budget adjustment included is for amounts that would have been included in the 2022 budget. Due to this move these funds will no longer be included in the proposed budget for 2022. Attachments: Budget Adjustment State of Arkansas, Office of State Procurement — Contract information for SP-19-0002 State of Arkansas, Office of State Procurement — Contract information for SP-20-0019 State of Arkansas, Office of State Procurement — Contract information for SP-21-0015 State of Arkansas, Office of State Procurement — Contract -at -a -Glance List of Applicable Contracts and Expirations Explanation of BA Department of Transformation and Shared Services Governor Asa Hutchinson Secretary Amy Fecher Director Edward Armstrong SP-19-0002 Vehicles Current Effective Dates November 26, 2018 through October 16, 2021 Potential Final Expiration Date October 16, 2025 Office of State Procurement Contract Administrator John Leverett Phone: 501-683-2222 Email: John. Leverett(o-)-dfa.arkansas.gov Mandatory Status Yes Certified Minority Vendor Status No Multiple Vendors: 4600043691, 4600043692 AASIS Outline Agreement Numbers 4600043697 Vendor Information Multiple Vendors Multiple Vendors CONTRACT OVERVIEW Vehicles PERMISSIVE USERS State agencies Public schools Political subdivisions Higher education institutions AGENCY INSTRUCTIONS E P DF 2021 State Vehicle Contract User Instru Office of State Procurement 1509 West 7th Street, Suite 300 * Little Rock, AR 72201 * 501.324.9316 AWARDED COMMODITIES AND SERVICES Vehicles CONTRACT DOCUMENTS R PVF 2021 Contract-At-A-Glanc 10� 2021 Vehicle Specifications & Op E PDr 2021 Contractor Awards Summary 10 Department of Transformation and Shared Services Governor Asa Hutchinson Secretary Amy Fecher Director Edward Armstrong Office of State Procurement 1509 West 7th Street, Suite 300 * Little Rock, AR 72201 * 501.324.9316 Department of Transformation and Shared Services Governor Asa Hutchinson Secretary Amy Fecher Director Edward Armstrong SP-20-0019 Vehicles Current Effective Dates December 3, 2019 through December 2, 2021 Potential Final Expiration Date December 2, 2026 Office of State Procurement Contract Administrator John Leverett Phone: 501-683-2222 Email: John. Leverett(o)-dfa.arkansas.gov Mandatory Status Yes Certified Minority Vendor Status No Multiple Vendors AASIS Outline Agreement Numbers 4600045776, 4600045785 Vendor Information Multiple Vendors Multiple Vendors CONTRACT OVERVIEW Vehicles PERMISSIVE USERS State agencies Public schools Political subdivisions Higher education institutions Office of State Procurement 1509 West 7th Street, Suite 300 * Little Rock, AR 72201 * 501.324.9316 AGENCY INSTRUCTIONS P R Df 2021 State Vehicle Contract User Instru AWARDED COMMODITIES AND SERVICES New Vehicles CONTRACT DOCUMENTS PDr 2021 Contract-At-A-G I a n c 10� 2021 Vehicle Specifications & Op PDF 2021 Contractor Awards Summary 10 Department of Transformation and Shared Services Governor Asa Hutchinson Secretary Amy Fecher Director Edward Armstrong Office of State Procurement 1509 West 7th Street, Suite 300 * Little Rock, AR 72201 * 501.324.9316 Department of Transformation and Shared Services Governor Asa Hutchinson Secretary Amy Fecher Director Edward Armstrong SP-21-0015 Vehicles Current Effective Dates October 16, 2020 through October 15, 2021 Potential Final Expiration Date October 15, 2028 Office of State Procurement Contract Administrator Tamara DeBord Phone: 501-371-6059 Email: Tamara.DeBordCcDdfa.arkansas.gov Mandatory Status Yes Certified Minority Vendor Status No Multiple Vendors: AASIS Outline Agreement Numbers 4600047832, 4600047833, 4600047836, 4600047782,4600047837,4600047840, 4600047790,4600047839,4600047848 Vendor Information Multiple Vendors Multiple Vendors CONTRACT OVERVIEW New Vehicles PERMISSIVE USERS State agencies Public schools Political subdivisions Higher education institutions Office of State Procurement 1509 West 7th Street, Suite 300 * Little Rock, AR 72201 * 501.324.9316 AGENCY INSTRUCTIONS 2021 State Vehicle Contract User Instru AWARDED COMMODITIES AND SERVICES 2021 Contract-At-A-G I a n c CONTRACT DOCUMENTS 1* 2021 Vehicle Specifications & Op CONTRACTOR AWARDS SUMMARY E PDr 2021 Contractor Awards Summary 10 Department of Transformation and Shared Services Governor Asa Hutchinson Secretary Amy Fecher Director Edward Armstrong Office of State Procurement 1509 West 7th Street, Suite 300 * Little Rock, AR 72201 * 501.324.9316 2021 State Vehicle Contract Item # Vehicle Type Description Model Price Vendor Vendor # OA # MPG City MPG Hwy 16 IL AUTOMOBILES 1 ABA 4dr Sub -Compact Sedan Toyota Yaris CONTRACT RENEWED $17,549.00 Steve Landers Toyota 100216887 4600043692 32 40 2 ACA 4dr Compact Sedan Nissan Versa CONTRACT RENEWED $15,358.00 McLarty Nissan Little Rock 100222564 4600045776 32 40 3 ADA 4dr Mid -Size Sedan UNAVAILABLE 4 AEA 4dr Large Sedan Dodge Charger SXT RWD $23,958.00 Red River Dodge 100158685 4600047848 19 30 5 SAA Small Station Wagon NO AWARD NO AWARD NO AWARD TRUCKS 6 FAB Small P/u Truck Extended Chevrolet Colorado $21,480.00 Smart Chevrolet 100001581 4600047836 18 25 7 PAD Small Pickup Truck Crew Chevrolet Colorado $22,589.00 Smart Chevrolet 100001581 4600047836 18 25 8 PAE 1/2T Full Size 4x4 Crew Cab UNAVAILABLE 9 PBA 1/2T Full Size; 4x2 Reg. Cab Ford F-150 Regular Cab 4x2 $20,418.00 Smart Ford 100201535 1 4600047833 19 25 10 PBB 1/2T Full Size; 4x2 Ext-Cab Medium Duty 2022 Chevrolet Extended 1/2 Ton $20,080.00 Smart Chevrolet 100001581 4600047836 16 21 11 PBC 1/2T Full Size; 4x2 Crew -Cab Medium Duty UNAVAILABLE 12 PCA 1/2T Full Size; 4x4 Short Bed Reg. Cab Ram 1500 Reg Cab 4X4 $21,641.00 Red River Dodge 100158685 4600047848 15 22 13 PCB 1/2T Full Size 4x4 Ex -Cab; Short Bed Ram 1500 Quad Cab 4X4 $23,609.00 Red River Dodge 100158685 4600047848 15 22 14 FCC 1/2T Full Size 4x4; Crew -Cab; Short Bed Ram 1500 Crew Cab 4X4 $24,573.00 Red River Dodge 100158685 4600047848 15 22 15 PJA 3AT HD; 4x2 Reg. Cab Long Bed Ford F-250 $23,596.00 Magie Ford 100190534 4600047790 N/A I N/A 16 PJB 3AT HD; 4x2 Ex -Cab Long Bed Ford F-250 Extended Cab 4x2 $25,646.00 Magie Ford 100190534 4600047790 N/A N/A 17 PJD 3AT HD; 4x2 Crew -Cab Long Bed Ford F-250 $26,784.00 Magie Ford 100190534 4600047790 N/A N/A 18 PEA 3AT HD; 4x4 Reg. Cab Long Bed Ford F-250 $26,097.00 Magie Ford 100190534 4600047790 N/A N/A 19 PEB 3AT HD; 4x4 Ex -Cab Long Bed 2022 Chevrolet Silverado $27,828.00 Bale Chevrolet 100095671 4600047782 N/A N/A 20 PED 3AT HD; 4x4 Crew -Cab Long Bed UNAVAILABLE 21 PKA 1T 4x2 Reg. Cab Dually Long Bed Gas Eng. 2022 Chevrolet Silverado Reg Cab Dually $26,848.00 Smart Chevrolet 100001581 4600047836 Over 8600 Over 8600 22 PQB 1T 4x2 Chassis/Cab Single -Wheel, Crew Cab UNAVAILABLE 23 PRA 1T 4x2 Chassis/Cab Reg. Cab Dually Gas Eng. UNAVAILABLE 24 PRB 1T 4x2 Chassis/Cab Dually, Crew Cab Gas Eng. UNAVAILABLE 25 PKD 1T 4x2 Reg. Cab Dually Long Bed Diesel Eng. Ford F-350 $36,149.00 Magie Ford 100190534 4600047790 N/A N/A 26 PQD 1T 4x2 Chassis/Cab Crew Cab SRW Diesel Eng. UNAVAILABLE 27 PRC 1T 4x2 Chassis/Cab Reg. Cab Dually, Diesel Eng. UNAVAILABLE 28 PRD 1T Chassis/Cab Crew -Cab Dually, Diesel Eng. UNAVAILABLE VANS & SUV's 29 VAA 1/2T Full Size Utility Van; 2020 Ford Transit $23,594.00 Smart Ford 100201535 4600047833 N/A N/A 30 VAB 3AT Full Size Utility Van; 2020 Ford Transit $24,437.00 Smart Ford 100201535 4600047833 N/A N/A 31 VAC 1T Full Size Utility Van; Ford Transit LR Utility Van $26,312.00 Lewis Ford Sales 100066674 4600047837 N/A N/A 32 VBA 1/2T 8-Passenger Van 2020 Ford Transit $29,385.00 Smart Ford 100201535 4600047833 N/A N/A 33 VGA 3AT 8-Passenger Van; NO AWARD NO AWARD NO AWARD 34 VCA 1T 12-Passenger Van; Ford Transit $29,385.00 Smart Ford 100201535 4600047833 N/A N/A 35 VDA 1T 15-Passenger Van; Ford Transit $30,675.00 Smart Ford 100201535 4600047833 N/A N/A 36 VEA Compact Utility Mini -Van 2-Passenger Nissan NV 200 CONTRACT RENEWED $18,791.00 McLarty Nissan Little Rock 100222564 4600045776 25 25 37 VEB Compact Utility Mini -Van 5-Passenger Wagon UNAVAILABLE 38 VFA Compact 7-Pass Mini -Van Chrysler Voyager L $22,465.00 1 Red River Dodge 100158685 4600047848 19 22 39 VHA 2WD 5-Passenger Small Sport Utility Vehicle UNAVAILABLE 40 VHB 4WD 5-Passenger Small Sport Utility Vehicle Jeep Renegade Sport 4x4 $20,150.00 Red River Dodge 100158685 4600047848 21 29 41 VHC 2WD 5-Passenger Small Sport Utility Vehicle Chevrolet Equinox 2WD $20,902.00 Smart Chevrolet 100001581 4600047836 25 30 42 VHD 4WD 5-Passenger Small SUV Chevrolet Equinox AWD $22,485.00 Smart Chevrolet 100001581 4600047836 25 30 43 VIA 2WD 7-Passenger SUV 2022 Chevrolet Traverse FWD $24,298.00 Bale Chevrolet 100095671 4600047782 18 21 44 VIB 4WD 7-Pass SUV 2022 Chevrolet Traverse AWD $26,145.00 Bale Chevrolet 100095671 4600047782 17 20 45 VSA 2WD 8-Passenger SUV 2022 Chevrolet Traverse $24,298.00 Bale Chevrolet 100095671 4600047782 18 21 46 VSB 4WD 8-Passenger SUV 2022 Chevrolet Traverse AWD $26,145.00 Bale Chevrolet 100095671 4600047782 17 20 47 PMA 2WD 8-Passenger Standard Sport Utility Vehicle Ford Expedition $36,998.00 Magie Ford 100190534 4600047790 17 23 HYBRID / ALTERNATIVE VEHICLES 48 HMH Toyota Prius Toyota Prius CONTRACT RENEWED $23,521.00 Steve Landers Toyota 100216887 4600043692 54 50 49 HEA 1 Fiat 500E, Battery Electric - Plug-in Hybrid Electric I NO AWARD I NO AWARD NO AWARD 50 HEB Nissan Leaf Nissan Leaf CONTRACT RENEWED 1 $27,882.00 lMcLarty Nissan Little Rock 100222564 4600045776 124 99 51 HFE Ford Escape Hybrid 4-Door Compact Sedan Ford Escape Hybrid SE Sport $24,614.00 Lewis Ford Sales 100066674 4600047837 44 37 2021 State Vehicle Contract Item# Vehicle T e Description Model Price Vendor Vendor# OA# MPG CityHwy MPG Y 52 HMT Toyota Camry Hybrid Toyota Camry Hybrid CONTRACT RENEWED $26,827.00 Steve Landers Toyota 100216887 4600043692 51 53 53 HVA Chrysler Pacifica Mini -Van Chrysler Pacifica Hybrid CONTRACT RENEWED $38,387.00 Steve Landers Chrysler 100211754 4600043697 19 28 54 HCM Not Available NO AWARD NO AWARD NO AWARD 55 HBE Chevrolet Bolt NO AWARD NO AWARD NO AWARD 56 HMI Toyota Prius Prime Prius Prime Plug -In EV CONTRACT RENEWED $25,981.00 Steve Landers Toyota 100216887 4600043692 58 58 Ali POLICE VEHICLES 57 JAA Campus Security Sedan NOT HIGH SPEED 2022 Chevrolet Malibu $17,339.00 Bale Chevrolet 100095671 4600047782 29 32 58 LAD Charger Police High Speed Pursuit Sedan, V6 AWD Charger Police Pursuit, V6 Sedan, AWD $26,644.00 Red River Dodge 100158685 4600047848 18 27 59 LAB Dodge Charger Pursuit Sedan V8 Charger Police Pursuit, V8 Sedan, LDDE48, RWD $24,688.00 Smart Chrysler Dodge 100171735 4600047832 16 22 60 PPV Chevy Tahoe Police Pursuit Package RWD 2022 Chevrolet Tahoe $33,892.00 Bale Chevrolet 100095671 4600047782 16 18 61 PSS Chevrolet Tahoe SSV 4WD NOT HIGH SPEED 2022 Chevrolet Tahoe $36,024.00 Bale Chevrolet 100095671 4600047782 16 1 18 62 PFW Chevrolet Police Pursuit Tahoe 4WD 2022 Chevrolet Tahoe $36,640.00 Bale Chevrolet 100095671 4600047782 16 18 63 PST Chevrolet Silverado 1500 SSV NOT HIGH SPEED 2022 Chevrolet Silverado $28,392.00 Bale Chevrolet 100095671 4600047782 15 17 64 PSV Ford F-150 Crew Cab SSV,4x2 NOT HIGH SPEED Ford F-150 SSV NOT HIGH SPEED 4x2 Crew Cab $29,118.00 Superior Ford 100079414 4600047839 19 25 65 PPU Ford F-150 Super Crew SSV, Police Pursuit 4x2 NO AWARD NO AWARD NO AWARD 66 HPU Ford Hybrid Police SUV HIGH SPEED Ford Hybrid Police SUV $34,294.96 Smart Ford 100201535 4600047833 23 24 67 PRP Ram 1500 SSV Crew Cab 4WD NOT HIGH SPEED UNAVAILABLE 68 PRQ Ram 2500 SSV Crew Cab 4WD NOT HIGH SPEED UNAVAILABLE 69 PRR Ram 3500 SSV Crew Cab 4WD NOT HIGH SPEED UNAVAILABLE 70 DSS Durango SUV, SSV, RWD NOT HIGH SPEED Durango SUV, SSV, NOT HIGH SPEED, RWD $26,981.00 Red River Dodge 100158685 4600047848 18 25 71 UPP Durango Pursuit, AWD HIGH SPEED PURSUIT Dodge Durango Pursuit, AWD $29,550.00 Red River Dodge 100158685 4600047848 18 25 BI-FUEL & DEDICATED CNG VEHICLES 72 PRG 1 Ford F-250 Bi-Fuel Regular Cab lFord F-250 Bi-Fuel (CNG/Gasoline) 1 $39,286.00 Lewis Ford Sales 100066674 4600047837 NIA 73 PRH Ford F-250 Bi-Fuel Super Cab Ford F-250 Bi-Fuel (CNG/Gasoline) $41,336.00 Lewis Ford Sales 100066674 4600047837 N/A N/A 74 PRJ Ford F-250 Bi-Fuel Crew Cab lFord F-250 Bi-Fuel (CNG/Gasoline) 1 $42,630.00 Lewis Ford Sales 100066674 4600047837 1 N/A I N/A Page 2 of 2 Contracts for New Vehicles and Purchases Description Vendor Contract # End Date, unless renewed Vehicles Multiple SP-19-0002 10/16/2021 Vehicles Multiple SP-20-0019 10/16/2021 Vehicles Multiple SP-21-0015 10/16/2021 Vehicles Peterbilt Sourcewell #060920-PMC 8/1/2024 Vehicles Kenworth Sourcewell #060920-KTC 8/1/2024 Vehicles International Sourcewell #060920-NVS 8/1/2024 Vehicles Lewis Ford Bid 21-30 NA Vehicles Lewis Ford Bid 21-40 NA Vehicles Mark McLarty Bid 21-43 NA Vehicles Williams Tractor Bid 21-65 NA Vehicles Pig Trail HD Bid 21-31 NA Vehicles Summit Truck Bid 21-32 NA Unit # Description CIP Budget Amt Project Purpose 2132 2011 Ford F250 3/4 Ton 4x4 Pickup $80,000 02078 Regular Replacement 2133 2011 Ford F250 3/4 Ton 4x4 Pickup $80,000 02078 Regular Replacement 2139 2010 Ford F250 4x4 $45,000 02078 Regular Replacement 2147 2012 Chevy Colorado, 2x4 $35,000 02078 Regular Replacement 2149 2012 Chevy Colorado 4x4 , ext cab $35,000 02078 Regular Replacement 2159 2013 Ford F250 Crew Cab 4x4 $80,000 02078 Regular Replacement 2173 2014 Toyota Tacoma 4x4 Ext cab $48,000 02078 Regular Replacement 2176 2014 F150 Ext cab, w/ lift gate $34,000 02078 Regular Replacement 2192 2015 Dodge Ram 1500 $35,000 02078 Regular Replacement 2202 2016 Toyota Tacoma $35,000 02078 Regular Replacement 2203 2016 Toyota Tacoma $35,000 j 02078 Regular Replacement EXP 1/2 ton pickup $35,000 02078 Expansion Request EXP Crew Cab dump bed truck $70,000 02078 Expansion Request EXP 1/2 ton pickup $25,000 02078 Expansion Request EXP 1/2 ton pickup $25,000 02078 Expansion Request EXP Crew Cab dump bed truck $70,000 02078 Expansion Request EXP 1/2 ton pickup $30,000 02078 Expansion Request 379 2014 Ford F550 Ext Cab Utility $68,000 02079 Regular Replacement 1300 Chevy Tahoe, Police Package $50,000 02081 Wrecked Vehicle needs Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement Chevy Tahoe, Police Package $45,000 02081 Regular Replacement EXP Chevy Tahoe, Police Package $50,000 02081 Expansion Request EXP Chevy Tahoe, Police Package $50,000 02081 Expansion Request 4017 2013 Freightliner M2106 w/Kann Recycle body $200,000 02082 Regular Replacement 4020 2014 Peterbilt 320 Rear Loader $290,000 02082 Regular Replacement 4029 2015 Peterbilt 348 Roll -Off 1 $185,000 j 02082 Regular Replacement Due to this unprecedented supply chain interruption the list above are the items included in the Budget Adjustment requested. The majority are regularly scheduled replacements that are in the CIP already. There are a few items that are requested expansion units, if these happen to be denied later, Fleet has no problem leaving the order in place as we are likely not to see the arrival of these until late 2022. We would then use the unapproved expansions as replacements elsewhere. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Authorization to utilize Contracts, or local dealer matched pricing, through the existing terms, and as renewed and approved under the existing agreement by the Arkansas Office of State Procurement, City of Fayetteville Bid, or Sourcewell through local Contractors for New Vehicles and options, on an as needed basis, and to approve a budget adjustment. A full list of vehicles included in this BA is the last page of the Legistar packet. RESOLUTION/ORDINANCE COUNCIL DATE: 9/21 /2021 LEGISTAR FILE ID#: 2021-0693 Hovy 3lack� 9/7/2021 2:50 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 9/21 /2021 CHKD/POSTED: TOTAL Account Number 2,095,000 2,095,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20210831 Account Name 9700.770.1910-4999.99 - 2,095,000 RE Use Fund Balance - Current 9700.770.1920-5802.00 9700.770.1920-5802.00 68,000 - 555,000 - 02079 2021 EX 02081 2021 EX Vehicles & Equipment - base Vehicles & Equipment - base 9700.770.1920-5802.00 9700.770.1920-5802.00 797,000 - 675,000 - 02078 2021 EX 02082 2021 EX Vehicles & Equipment - base Vehicles & Equipment - base H:\Budget Adjustments\2021_Budget\City Council\09-21-2021\2021-0693 BA Fleet Mass Vehicle PurchaseAsm 1 of 1