HomeMy WebLinkAbout219-21 RESOLUTIONOF t
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 219-21
File Number: 2021-0625
OLSSON, INC. AMENDMENT NO. 5:
A RESOLUTION TO APPROVE AMENDMENT NO. 5 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO
EXCEED $312,000.00 FOR ENGINEERING SERVICES RELATED TO THE EAST
FAYETTEVILLE WATER SYSTEM IMPROVEMENTS PROJECT
WHEREAS. on January 2. 2018. the City Council passed Resolution 19-18 to approve a
professional engineering services agreement with Olsson, Inc. for design work on the East Fayetteville
Water System and Township Pressure Plane Improvements Project; and
WHEREAS, four previous amendments have been approved increasing the scope of work related to
this project; and
WHEREAS, Amendment No. 5 will provide funding for construction phase services associated with
the Township Tank construction and the Richland Creek waterline crossing.
NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 5 to the Professional Engineering Services Agreement with Olsson, Inc., a copy of which is
attached to this Resolution, in an amount not to exceed $312,000.00 for additional engineering
services related to the East Fayetteville Water System Improvements Project.
PASSED and APPROVED on 9/7/2021
Page 1 Printed on 918121
Resolution: 219-21
File Number.' 2021-0625
Attest
01
Kara Paxton. City Clerk TreasutFr,
Page 2 Printed on 9/8/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0625
Agenda Date: 9/7/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.8
OLSSON, INC. AMENDMENT NO. 5:
A RESOLUTION TO APPROVE AMENDMENT NO. 5 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH OLSSON, INC. IN AN AMOUNT NOT TO EXCEED $312,000.00
FOR ENGINEERING SERVICES RELATED TO THE EAST FAYETTEVILLE WATER SYSTEM
IMPROVEMENTS PROJECT
WHEREAS, on January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. for design work on the East Fayetteville Water System and
Township Pressure Plane Improvements Project; and
WHEREAS, four previous amendments have been approved increasing the scope of work related to this
project; and
WHEREAS, Amendment No. 5 will provide funding for construction phase services associated with the
Township Tank construction and the Richland Creek waterline crossing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 5 to
the Professional Engineering Services Agreement with Olsson, Inc., a copy of which is attached to this
Resolution, in an amount not to exceed $312,000.00 for additional engineering services related to the East
Fayetteville Water System Improvements Project.
City of Fayetteville, Arkansas Page 1 Printed on 91812021
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2021-0625
Legistar File ID
9/7/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/17/2021 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 5 to the agreement with Olsson, Inc. in an amount not to exceed
$312,000.00 for engineering services related to the East Fayetteville Water System Improvements Project.
Budget Impact:
5400.720.5600-5314.00
Water and Sewer
Account Number Fund
12009.1801 Water System Rehabilitation/Replacement
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 7,485,004.00
$ 6,493,464.62
$ 991,539.38
$ 312,000.00
$ 679,539.38
V20210527
Purchase Order Number: 2018-319 Previous Ordinance or Resolution # 239-20
Change Order Number:
Original Contract Number:
Comments:
I
2018-6
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 7, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
Water & Sewer Committee
FROM: Corey Granderson, Utilities Engineer
DATE: August 17, 2021
CITY COUNCIL MEMO
SUBJECT: Approval of Amendment No. 5 to the Agreement Between the City of
Fayetteville and Olsson, Inc. for Engineering Services Related to the East
Fayetteville Water System Improvements Project
RECOMMENDATION:
Staff recommends approval of Amendment No. 5 to the agreement between the City of
Fayetteville and Olsson, Inc. for engineering services related to the East Fayetteville Water
System Improvements Project in an amount not to exceed $312,000.00.
BACKGROUND:
On January 2, 2018, the City Council passed Resolution 19-18 to approve a professional
engineering services agreement with Olsson, Inc. to begin design work on this project. The
project consists of four sub -parts that will each be bid separately. Namely:
Contract Sect. 1: Pressure Sustaining Valves Rehabilitation (Under Construction)
Contract Sect. 2: Gulley Road Water Tank (Under Construction)
Contract Sect. 3: Gulley & Goshen Pressure Plane Improv. (Esmt. Acquisition)
Contract Sect. 4: Township Tank & Improvements (Bidding)
Amendment No. 1 was passed administratively utilizing contingency dollars to adjust the project
scope. Amendment No. 2 was passed via Res. 266-19 to account for engineering time related
to permitting and re -design delays. Amendment No. 3 was passed via Res. 203-20 for
construction phase services related to Contract Section 2, the elevated water storage tank.
Amendment No. 4 was passed via Res. 239-20 for construction phase services related to
Contract Section 1.
DISCUSSION:
Amendment No. 5 will provide funding for construction phase services associated with both the
Township Tank construction (Phase 1 of Contract Section 4) and the Richland Creek waterline
crossing (part of Contract Section 3). Both projects are in process for bid awards to start
construction. Olsson will be involved with all project aspects during construction, including
onsite daily observations and inspections per engineering best practices and state law. This
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
amendment also provides additional engineering design fees for the preparation of plans and
specifications pulled from the larger contracts into smaller bid packages. These separations
allowed the Township Tank to bid separate from the waterline and pump station work, providing
more competition. The Richland Creek waterline crossing was separated from the larger
Contract Section 3 due to an April waterline blow-out in that vicinity that needed replacements
expedited.
The total costs for proposed Amendment No. 5 are based on Olsson's fee schedule and level of
effort per task, not to exceed $312,000.00. This will raise the overall engineering project fees
from $982,605.00 to $1,294,605.00.
BUDGET/STAFF IMPACT:
Funds for this amendment are budgeted and available from the Water System Rehabilitation/
Replacement account. The total costs for proposed Amendment No. 5 are not to exceed
312,000.00.
Attachments:
Engineering Services Agreement Amendment No. 5
Fee Schedule/Matrix
AMENDMENT NO. 5
To
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
OLSSON, INC. (formerly McGOODWIN, WILLIAMS, AND YATES, a DIVISION OF
OLSSON ASSOCIATES)
EAST FAYETTEVILLE AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS
WHEREAS, on January 2, 2018, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and
Olsson (formerly McGoodwin, Williams and Yates, a Division of Olsson Associates) of Fayetteville,
Arkansas (ENGINEER) entered into an Agreement for engineering services in connection with the East
Fayetteville and Township Pressure Plane Improvements (the "Project"); and
WHEREAS, on August 13, 2018, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.1 that included the ENGINEER providing services in connection with the evaluation,
design and/or construction administration for a 12-inch waterline along Highway 45; and
WHEREAS, on December 3, 2019, the CITY OF FAYETTEVILLE and the ENGINEER agreed to
Amendment No.2 that included the ENGINEER providing additional services for the East Fayetteville
and Township Pressure Plane Improvements. The work included meetings with Washington County
Road Dept., Arkansas Department of Health, property owners, East Fayetteville Contract Section I
redesign, geo-technical borings for the new Gulley Rd. and Township tanks, easement acquisition
services, and miscellaneous analyses and infrastructure designs; and
WHEREAS, on August 4, 2020, the CITY OF FAYETTEVILLE and the Engineer agreed to Amendment
No.3 that included the Engineer providing Construction Administration services for the East Fayetteville
Service Area Improvements, Contract Section II New Elevated Water Tank project. The work includes
project management, onsite meetings with contractor, field survey staking, observation of construction,
and field and lab material testing; and
WHEREAS, on October 6, 2020, the CITY OF FAYETTEVILLE and the Engineer agreed to
Amendment No.4 that included the Engineer providing Construction Administration services for the East
Fayetteville Service Area Improvements, Contract Section I Existing Infrastructure Modifications project.
The work shall include project management, onsite meetings with contractor, field survey staking,
observation of construction, and field and lab material testing; and
WHEREAS, the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include
Construction Administration services for the Township Pressure Plane Improvements — Phase 1 project as
well as the Richland Creek Crossing. The work shall include project management, onsite meetings with
contractor, field survey staking, observation of construction, and field and lab material testing. Scope of
work to also include additional design services for the East Fayetteville Service Area Improvements,
Contract Section III New Pump Station and Waterline Improvements, creation of standalone projects for
the Township Pressure Plane Improvements and Richland Creek Crossing, survey and design of an 8-inch
waterline along Sassafras Hill Road and geo-technical borings at Richland Creek; and
WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of
compensation to the ENGINEER for the additional work; and
NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY
OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Agreement for
018-0031 & 018-0032 Amendment No.5 Page 1
Engineering Services dated January 2, 2018, and amended on August 13, 2018, December 3, 2019,
August 4, 2020 and October 6, 2020 is hereby amended in the following particulars:
SECTION 5 — PAYMENTS TO ENGINEER
5.1 The maximum not -to -exceed amount authorized for this Agreement is $1,294,605.00. The
CITY OF FAYETTEVILLE shall compensate ENGINEER based on a Unit Price or Lump Sum
basis as described in Appendix A.
APPENDIX A — SCOPE OF SERVICES
Add the following Paragraphs:
A.2.6 Construction Administration Services — Township Pressure Plane Improvements — Phase 1:
Olsson shall provide a suitable staff to perform the Construction Administration services for
the Township Pressure Plane Improvements. Work includes the following:
Project Management — Includes submittals, RFI's, change orders, work change directives,
review of contractors monthly pay estimates, etc. Services also include coordination with
contractor, preparation and attending a kick-off meeting as well as monthly progress
meetings and Engineer site visits.
Survey — Includes constructing staking at the new tank site.
Resident Project Representative (RPR) — Duties of RPR include project observation and
reporting construction activity to Engineer, maintaining record of construction activity,
performing field material testing including concrete slump, air content, etc. tests, making
concrete cylinders for strength tests, and soil density testing. Scope based on RPR on site
approximately four (4) hours per day during construction activities.
4. Material Lab Tests — Work includes concrete cylinder breaks, grout prisms, soil and
aggregate proctors, gradation and Atterberg tests.
Post Construction — Work includes creation of project close-out documents, site
visit/final walk through, plans of record, etc.
Work included separating plans and specifications to create two (2) standalone projects:
a. Phase 1 — Township Tank
b. Phase 2 — Pump Station and Waterline Improvements
Compensation for these tasks are based on a construction timeline of 510 days to Substantial
Completion and 540 days to Final Completion. If project construction runs longer that the
aforementioned times, ENGINEER shall invoice CITY OF FAYETTEVILLE the standard
hourly billing labor rate charged for those employees actually performing the work, plus
reimbursable expenses if any. ENGINEER shall not commence work without CITY OF
FAYETTEVILLE'S prior written approval. The staff shall consist of engineers, engineering
technicians, and other assistants as may be necessary to carry on the work in an efficient and
expeditious manner.
A.2.7 Design Services — East Fayetteville Service Area Improvements, Contract Section III:
018-0031 & 018-0032 Amendment No.5 Page 2
Olsson shall provide a suitable staff to perform the Design services for the East Fayetteville
Service Area Improvements, Contract Section III. Work includes the following:
Design of new 8-inch waterline including connections into existing distribution system
along Sassafras Hill Road and separating plans and specifications to create a new
standalone Richland Creek Crossing project.
A.2.8 Construction Administration Services — Richland Creek Crossing:
Olsson shall provide a suitable staff to perform the Construction Administration services for
the Richland Creek Crossing. Work includes the following:
Project Management — Includes submittals, RFI's, change orders, work change directives,
review of contractors monthly pay estimates, etc. Services also include coordination with
contractor, preparation and attending a kick-off meeting as well as monthly progress
meetings and Engineer site visits.
Survey — Includes constructing staking.
Resident Project Representative (RPR) — Duties of RPR include project observation and
reporting construction activity to Engineer, maintaining record of construction activity,
performing field material testing including concrete slump, air content, etc. tests, making
concrete cylinders for strength tests, and soil density testing. Scope based on RPR on site
approximately two (2) hours per day during construction activities.
4. Material Lab Tests — Work includes concrete cylinder breaks, grout prisms, soil and
aggregate proctors, gradation and Atterberg tests.
Post Construction — Work includes creation of project close-out documents, site
visit/final walk through, plans of record, etc.
Work included geotechnical borings (2 total) at Richland Creek.
Compensation for these tasks are based on a construction timeline of 90 days to Substantial
Completion and 120 days to Final Completion. If project construction runs longer that the
aforementioned times, ENGINEER shall invoice CITY OF FAYETTEVILLE the standard
hourly billing labor rate charged for those employees actually performing the work, plus
reimbursable expenses if any. ENGINEER shall not commence work without CITY OF
FAYETTEVILLE' S prior written approval. The staff shall consist of engineers, engineering
technicians, and other assistants as may be necessary to carry on the work in an efficient and
expeditious manner.
A.4 Compensation
Add the following Paragraphs:
A.4.5 Construction Administration Services — Township Pressure Plane Improvements — Phase 1:
The maximum not -to -exceed amount for services described in Section A.2.6 Construction
Administration Services — Township Pressure Plane Improvements is $223,200.00.
A.4.6 Design Services — East Fayetteville Service Area Improvements, Contract Section III:
018-0031 & 018-0032 Amendment No-5 Page 3
2. The maximum not -to -exceed amount for services described in Section A.2.7 Design
Services— East Fayetteville Service Area Improvements is $16,300.00.
A.4.7 Construction Administration Services — Richland Creek Crossing:
3. The maximum not -to -exceed amount for services described in Section A.2.6
Construction Administration Services — Township Pressure Plane Improvements is
$72,500.00.
For clarification purposes. Amendment No. 5 increases the maximum not -to -exceed amount of the project
by $312,000.00.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its N/ ayor, and
ENGINEER, by its authorized officer have caused this Amendment to be duly executed this day of
, 2021.
CITY OF FAYETTEVILLE, ARKANSAS
By;
ATTEST;
By : Ll�
City Clerk
OLSSON, INC.
rda G� RK'::TIf ,��// W. Chris Hall, P.E. Team Leader
x By: LJ
-::Brad Hammond, Office Leader'
(� ^81,6MENT NO. 5 TO
AGREEMENT FOR PR6 ESSIONAL ENGINEERING SERVICES
018-0031 & 018-0032 Amendment No.5 Page 4
olsson 6
Date: 02-Aug-21
Job: East Service Area & Township Tank Improvements
TOTALS
Phase/
Task
Description of Work
Total
Man -Days
Total
Labor Fee
Total
Expense Fee
Total
Fee
100
Township Improvements - Construction Administration
Project Management
29.00
$ 32,100.00
$
$ 32,100.00
Submittals
6.25
$ 5,882.00
$
$ 5,882.00
Change Orders, RFI's & Work Change Directives
5.25
$ 5,572.00
$ 143.75
$ 5,715.75
Kick -Off and Progress Meetings
11.63
$ 13,305.00
$ 189.50
$ 13,494.50
Property Owner Meetings
3.50
$ 4,620.00
$ -
$ 4,620.00
Survey - Construction Staking
2.50
$ 2,000.00
$
$ 2,000.00
Electrical - KCN
4.00
$ 5,000.00
$
$ 5,000.00
Instrument & Control - LNK
3.00
$ 3,500.00
$
$ 3,500.00
Inspection/Field Material Testing
140.00
$ 108,000.00
$
$ 108,000.00
Lab/Field Material Testing (Asphalt, Concrete, Subgrade)
8.00
$ 10,000.00
$ 7,980.00
$ 17,980.00
Project Closeout/Post Construction Services
8.25
$ 8,490.00
$ 189.50
$ 8,679.50
200
Township Plans & Specifications Separation
Phase 1 -Tank
8.25
$ 8,500.00
$ -
$ 8,500.00
Phase 2 - Pump Station & Waterlines
7.50
$ 7,732.00
$
$ 7,732.00
300
Richland Creek Crossing
Richland Creek Borings
6.00
$ 6,450.00
$
$ 6,450.00
Plans & Specs. Separation
6.25
$ 6,590.00
$
$ 6,590.00
Bid & Preconstruction
6.50
$ 7,300.00
$
$ 7,300.00
Construction Admin.
Project Management
20.25
$ 22,038.00
$
$ 22,038.00
Survey - Construction Staking
2.00
$ 2,000.00
$
$ 2,000.00
Inspection/Field Material Testing
27.00
$ 20,500.00
$
$ 20,500.00
Lab/Field Material Testing (Concrete, Subgrade)
2.50
$ 1,500.00
$ 500.00
$ 2,000.00
Project Closeout/Post Construction Services
5.50
$ 5,630.00
$ -
$ 5,630.00
400
Sassafras Hill Rd. 8" Waterline
Engineering Design
6.25
$ 5,838.00
$
$ 5,838.00
Survey
3.50
$ 4,000.00
$
$ 4,000.00
500
CSIII Pump Station & Waterlines
Plans & Specs. Separation
6.00
$ 6,480.00
$
$ 6,480.00
GRAND TOTAL (rounded)
328.88
$ 303,027.00
$ 9,002.75
$ 312,000.00