HomeMy WebLinkAbout218-21 RESOLUTIONOF FAYETrf
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9RKANS PS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 218-21
File Number: 2021-0624
JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $21,409.37 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK TYLER ENGINEERING,
INC. FOR THE REPAIR OF A PUMP AT THE BROYLES AVENUE SEWER LIFT STATION
WHEREAS, on July 21, 2021 a submersible pump at the Broyles Lift Station was removed and
shipped to Jack Tyler Engineering to disassemble, inspect, and provide a quote for repair of the pump;
and
WHEREAS, pursuant to Ark. Code Ann. § 19-11-203(14)(DD), formal competitive bidding is not
necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the
pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of
$21,409.37 (plus any applicable taxes and freight charges) from Jack Tyler Engineering, Inc. for the
repair of a submersible pump used at the Broyles Avenue Sewer Lift Station.
PASSED and APPROVED on 9/7/2021
Page 1 Printed on 918121
Resolution: 218-21
File Number: 2021-0624
Attest:
CITY'
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' Fgy,E ;ems
Kara Paxton. City Clerk Treasure: nE��� :rn=
CF.
Page 2 Printed on 918121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0624
Agenda Date: 9/7/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.7
JACK TYLER ENGINEERING, INC.:
A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $21,409.37 PLUS APPLICABLE
TAXES AND FREIGHT CHARGES FROM JACK TYLER ENGINEERING, INC. FOR THE REPAIR
OF A PUMP AT THE BROYLES AVENUE SEWER LIFT STATION
WHEREAS, on July 21, 2021 a submersible pump at the Broyles Lift Station was removed and shipped to
Jack Tyler Engineering to disassemble, inspect, and provide a quote for repair of the pump; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary
for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the pump does not
require formal competitive bidding and, therefore, accepts the quote in the amount of $21,409.37 (plus any
applicable taxes and freight charges) from Jack Tyler Engineering, Inc. for the repair of a submersible pump
used at the Broyles Avenue Sewer Lift Station.
City of Fayetteville, Arkansas Page 1 Printed on 91812021
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2021-0624
Legistar File ID
9/7/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/13/2021 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a quote from Jack Tyler Engineering, Inc. in the amount of $21,409.37 plus applicable
taxes and freight charges to rebuild a submersible pump for the Broyles Avenue Sewer Lift Station.
Budget Impact:
5400.730.5800-5414.00
Water and Sewer
Account Number Fund
02069.1 Plant Pumps and Equipment - WWTP
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,317,743.00
$ 513, 308.24
$ 804,434.76
$ 23,496.78
$ 780,937.98
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Freight is included in the quoted price. Taxes are estimated at $2,087.41 for a total estimated cost of
$23,496.78.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 7, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Water & Sewer Committee
FROM: Tim Nyander, Utilities Director
DATE: August 13, 2021
CITY COUNCIL MEMO
SUBJECT: Jack Tyler Engineering, Inc. — Pump Rebuild for Sewer Lift Station No. 52
RECOMMENDATION:
Staff recommends approval of a quote from Jack Tyler Engineering, Inc. in the amount of
$21,409.37 plus applicable taxes and freight charges to rebuild a submersible pump for the
Broyles Avenue Sewer Lift Station.
BACKGROUND:
On July 21, 2021, the 45 HP Flygt submersible pump at the Broyles Lift Station failed to
perform. The pump was removed and sent to Jack Tyler Engineering (JTE), the authorized Flygt
representative, for evaluation. The pump seals had failed, introducing water into the pump
casing causing bearing and shaft failure. The rotor came into contact with the stator and caused
damage to the motor windings.
DISCUSSION:
The City has received a quote in hand from JTE for $21,409.37 to rebuild the pump. Their
proposal includes new seals, bearings, shaft milling, electrical component repairs, new cable,
rewinding the motor, sealing, and painting.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Staff recommends approval for Jack Tyler Engineering to rebuild the submersible pump in the
amount of $21,409.37 plus applicable taxes. Freight is included in the quoted price. Taxes are
estimated at $2,087.41 for a total estimated cost of $23,496.78.
BUDGET/STAFF IMPACT:
Funds are available in the Plant Pumps and Equipment account within the Water & Sewer Fund.
Attachments:
Quote from Jack Tyler Engineering, Inc.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
E- JACK TYLER ENGINEERING, INCORPORATED
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
501-562-2296 FAX (501) 562-4273 TOLL FREE (800) 562-2296
INSPECTION REPORT
July 29, 2021
The following is a detailed breakdown report for a
Flygt 45HP pump from the City of Fayetteville.
Model: 3202.180-5630
S/N:S1040112
Power Cable Condition................................................DAMAGED/FLOODED
Drive End Bearing Condition.......................................DAMAGED
Opposite End Bearing Condition.................................DAMAGED
Upper Seal Condition ..................................................DAMAGED
Lower Seal Condition ..................................................DAMAGED
Rotor/shaft Condition .................................................DAMAGED,
MACHINING REQUIRED
Volute Condition.........................................................ACCEPTABLE
Motor/Stator Condition ..............................................DAMAGED,
GROUNDED
Top Bearing Fit to Motor Housing...............................ACCEPTABLE
Impeller Condition/Clearances....................................ACCEPTABLE
Insert Condition...........................................................ACCEPTABLE
Wear Ring Condition ....................................................ACCEPTABLE
Comments: During the inspection our technician discovered that the stator is grounded
and will require a replacement. Seal failure has occurred causing shaft damage. Stator
housing has been flooded exposing bearings to water. Additionally the electrical
components have suffered damage and will require a replacement. We strongly
recommend replacement of the following parts to ensure this pump will operate
efficiently.
JACK TYLER ENGINEERING OFFERS A 12-MONTH WARRANTY ON ALL PUMP REPAIRS
Figure 1. Image of terminal block Figure 2. Image of pump memory
- VF P1 I -q
Figure 3. Image of shaft
Figure 4. Image of rotor & stator
Page: 1
Quote
Jack Tyler Engineering, Incorporated
,+ ' � 6112 Patterson Road
Little Rock, AR 72209-2430
4�b (501) 562-2296 Phone
drpo (501) 562-4273 Fax
Sold To:
Fayetteville, City Of
Accounts Payable
113 West Mountain
Fayetteville, AR 72701
Confirm To:
MICHAEL SPOHN..479.236.2733
Order Number:
0134661
Order Date:
7/27/2021
Quoted By:
CBOHNER
Entered by:
chrisb
Salesperson:
S016
Customer Number:
0000264
Customer Fax:
(479) 575-8273
Ship To:
City of Fayetteville
Lift Station #52
N Broyles Rd & W Persimmon St
36.0771510,-94.230855
Fayetteville, AR 72704
Customer P.O. Ship VIA
JTE DELIVERY
Freight
PREPAID
F.O.B.
Terms
Net 15
Item Number Unit
Ordered
Shipped
Back Order
Price
Amount
PUMP REPAIR
FLYGT PUMP MODEL 3202.180-5630 S/N: S1040112
NORMAL LEAD TIME FOR REPAIR 10-12 WEEKS, ARO
/REPAIR EACH
1.00
0.00
0.00
21,409.37
21,409.37
Repair
0000006571703 EACH
1.00
0.00
1.00
0.00
0.00
Kit,Repair Basic 3202.180
Whse:
001
0000000942109 FT
55.00
0.00
55.00
0.00
0.00
Cable,Subcab Awg 6/3-2-1-Gc
Whse:
001
0000000941920 EACH
55.00
0.00
55.00
0.00
0.00
Cable, Subcab 12X1.5 19.7Mm158
Whse:
001
0000006477601X EACH
1.00
0.00
1.00
0.00
0.00
REWIND, STATOR 30-23-6A 440-46OVD
Whse:
001
0000006505100 EACH
1.00
0.00
0.00
0.00
0.00
Cable Unit
Whse:
001
0000006630400 EACH
1.00
0.00
0.00
0.00
0.00
Sensor,Level Fls-10
Whse:
001
0000006674001 EACH
2.00
0.00
2.00
0.00
0.00
Sticker,Flygt 280X70 Blue
Whse:
001
0000008004501 EACH
1.00
0.00
1.00
0.00
0.00
LEAD -THROUGH UNIT
Whse:
001
Continued
Page: 2
Quote
Jack Tyler Engineering, Incorporated
,+ ' � 6112 Patterson Road
Little Rock, AR 72209-2430
4�b (501) 562-2296 Phone
drpo (501) 562-4273 Fax
Sold To:
Fayetteville, City Of
Accounts Payable
113 West Mountain
Fayetteville, AR 72701
Confirm To:
MICHAEL SPOHN..479.236.2733
Order Number:
0134661
Order Date:
7/27/2021
Quoted By:
CBOHNER
Entered by:
chrisb
Salesperson:
S016
Customer Number:
0000264
Customer Fax:
(479) 575-8273
Ship To:
City of Fayetteville
Lift Station #52
N Broyles Rd & W Persimmon St
36.0771510,-94.230855
Fayetteville, AR 72704
Customer P.O. Ship VIA Freight F.O.B. Terms
JTE DELIVERY PREPAID Net 15
Item Number Unit Ordered Shipped Back Order Price Amount
0000006079302
EACH
COOLING JACKET, STEEL
0000008091300
EACH
Diffuser, Flow, Steel Coated
0000000841805
EACH
Grommet 32Mm Id 52Mm Od27L
Nbr
0000000841794
EACH
Grommet 21 Id 350d 26L Nbr
0000005188902
EACH
Detector,Leak Unit Fls
0000000839797
EACH
TEMP SENSOR, PT100
0000000840090
EACH
Pump Memory
0000006658600
EACH
Detector Unit Pt-100 4.5Mm
0000006083100
EACH
Washer,Lock S.S.
DOWCAL 200 30%
GAL
Glycol 30/70 Coolant
1.00
0.00
1.00
0.00
0.00
Whse:
001
1.00
0.00
1.00
0.00
0.00
Whse:
001
2.00
0.00
0.00
0.00
0.00
Whse:
001
1.00
0.00
0.00
0.00
0.00
Whse:
001
1.00
0.00
0.00
0.00
0.00
Whse:
001
1.00
0.00
1.00
0.00
0.00
Whse:
001
1.00
0.00
1.00
0.00
0.00
Whse:
001
1.00
0.00
0.00
0.00
0.00
Whse:
001
1.00
0.00
1.00
0.00
0.00
Whse:
001
2.00
0.00
0.00
0.00
0.00
Continued
Page: 3
Quote
Jack Tyler Engineering, Incorporated
,+ ' � 6112 Patterson Road
Little Rock, AR 72209-2430
4�b (501) 562-2296 Phone
drpo (501) 562-4273 Fax
Sold To:
Fayetteville, City Of
Accounts Payable
113 West Mountain
Fayetteville, AR 72701
Confirm To:
MICHAEL SPOHN..479.236.2733
Order Number:
0134661
Order Date:
7/27/2021
Quoted By:
CBOHNER
Entered by:
chrisb
Salesperson:
S016
Customer Number:
0000264
Customer Fax:
(479) 575-8273
Ship To:
City of Fayetteville
Lift Station #52
N Broyles Rd & W Persimmon St
36.0771510,-94.230855
Fayetteville, AR 72704
Customer P.O. Ship VIA Freight F.O.B. Terms
JTE DELIVERY PREPAID Net 15
Item Number Unit Ordered Shipped Back Order Price Amount
/LABOR
Service Labor
/BOV MACHINING
SHAFT WORK, SEAL SEAT
/SHOP SUPPLIES
Misc Shop Supplies
/FREIGHT
Freight, Shipping & Handling
H R 16.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00
0.00
0.00
0.00
0.00
EA 1.00
0.00
0.00
0.00
0.00
Net Order: 21,409.37
Sales Tax IS NOT included in quoted price
Thank you for the opportunity to quote on your requirements. If you have any questions, please do
not hesitate to contact us. NOTE: This quotation expires 30 days from above date unless noted.
Nev En_&,�
co
JACK TYLER ENGINEERING, INCORPORATED
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
♦ a (501) 562-2296 • FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296
corpovax.e
STATEMENT OF TERMS AND CONDITIONS
TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the invoice subject to
Seller's prior credit approval. If the Buyer shall fail to make any payments in accordance
with the terms and conditions of sale, the Seller, in addition to its other rights and remedies,
but not in limitation thereof, may, at its option, without prior notice, cancel this order as to
any undelivered products or defer shipments or deliveries hereunder, or under any other
agreement between Buyer and Seller, except upon Seller's receipt of cash before shipment
or such security as Seller considers satisfactory. Seller reserves the right to impose an
interest charge of 16%on the balance of each invoice not paid on its due date for the period
from the due date to the date of receipt of payment by Seller. In the event Buyer's failure to
make timely payments to Seller results in Seller incurring additional costs, including but not
limited to collection expenses and attorneys' fees, said costs shall be added to the amount
due Seller from Buyer. Buyer shall have no right to any discount or retainage and shall not
withhold payment as a set-off on Seller's invoice in any amount. Visa, MasterCard,
Discover, and American Express credit card purchases are accepted.
SHIPMENT: The date of shipment is subject to our receiving your order with complete information at our
office, final approval of any prints or drawings as may be required, credit approval, and the
acceptance of your order by the company. Freight Charges are not included in the quoted
price.
EXPIRATION: Quotation expires 30 days from the date of proposal and, in the interim, is subject to change
without notice.
TAXES: Unless otherwise stated in the proposal, the prices quoted herein are exclusive of all sales,
use and similar taxes and, wherever applicable, such taxes will be added to the invoice as
separate items.
RETURNS/REFUNDS: Items wished to be returned are subject to prior approval and must be accompanied by a
Return Merchandise Authorization (RMA). Items returned without proper approval and/or
paperwork will be returned to the customer at their expense. Returns past 30 days of initial
receipt will not be accepted.
All returned items are subject to a restocking fee. The customer's credit will be equal to the
credit Jack Tyler Engineering, Inc. receives from the vendor, minus orginal freight and
freight back to the vendor. Please note that all items must be returned to JTEI, who will
return the item to the vendor. Credit will only be issued once JTEI receives credit from the
vendor.
SPECIAL NOTE:
THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME PERCENTAGE
INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE IN EFFECT AT TIME OF
SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT RETAINAGE ON ANY OF OUR
INVOICES!
***** A $50.00 minimum order charge will apply *****
WARRANTY:
"The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only warranties
that apply to these products are those of the manufacturer of the products which can be passed on by Jack Tyler
Engineering, Inc. to its customers. No other warranty of any kind is given in connection with the sale of any of the
above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AS TO ANY OTHER
MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering, Inc. shall not be liable in connection with the
sale of the above products for any incidental or consequential damages of any kind."
An electronic copy of the latest version is available online at www.jteng.com.
Form No. 41-1 Rev. 07 - 07/12/19