HomeMy WebLinkAbout217-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 217-21
File Number: 2021-0648
BID # 21-65 SOUTHERN TIRE MART, LLC:
A RESOLUTION TO AWARD BID # 21-65 AND AUTHORIZE THE PURCHASE AND
INSTALLATION OF FOUR TIRE AND WHEEL ASSEMBLIES FROM SOUTHERN TIRE
MART, LLC IN THE AMOUNT OF $31,1 15.20 PLUS APPLICABLE TAXES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville. Arkansas hereby awards Bid # 21-65 and
authorizes the purchase and installation of four tire and wheel assemblies from Southern Tire Mart,
LLC in the amount of $31, l 15.20 plus applicable taxes.
PASSED and APPROVED on 9/7/2021
Attest:
IIIII
GLER KCITY
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Kara Paxton, City Clerk Treasurer— ;FAY= �� V/�`E X.
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Page 1 Printed on 918121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0648
Agenda Date: 9/7/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.6
BID # 21-65 SOUTHERN TIRE MART, LLC:
A RESOLUTION TO AWARD BID # 21-65 AND AUTHORIZE THE PURCHASE AND
INSTALLATION OF FOUR TIRE AND WHEEL ASSEMBLIES FROM SOUTHERN TIRE MART,
LLC IN THE AMOUNT OF $31,115.20 PLUS APPLICABLE TAXES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-65 and
authorizes the purchase and installation of four tire and wheel assemblies from Southern Tire Mart, LLC in the
amount of $31,115.20 plus applicable taxes.
City of Fayetteville, Arkansas Page 1 Printed on 91812021
Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2021-0648
Legistar File ID
9/7/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/18/2021 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid 21-65 to Southern Tire Mart, LLC for the purchase and installation of four tire and wheel
assemblies in the amount of $31,115.20 plus any applicable taxes.
Budget Impact:
9700.770.1910-5214.01 SHOP
Account Number
Fund
Tires
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 275,000.00
Funds Obligated
$ 126,627.55
Current Balance
L $ 148,372.45
Does item have a cost? Yes
Item Cost
$ 31,115.20
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget $ 117,257.25
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 07, 2021
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: August 18, 2021
SUBJECT: Purchase of Four Tire and Wheel Assemblies
CITY COUNCIL MEMO
RECOMMENDATION:
Council awards Bid 21-65 to Southern Tire Mart, LLC for the purchase and installation
of four tire and wheel assemblies in the amount of $31,115.20 plus any applicable
taxes.
BACKGROUND:
Unit 6028 is a 2018 Caterpillar 930M used in the RTC transfer station. This unit uses
solid tires with certain performance standards due to the task requirements of the solid
waste industry.
DISCUSSION:
Through Bid 21-65, four wheel and tire assemblies can be purchased and installed
through Southern Tire Mart at a cost of $7,778.80 each for a total of $31,115.20.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for each this purchase.
Attachments:
Bid 21-65, Recommendation for Award
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
FAYETTEVI LLE
ARKAN DAS
BID TABULATION
Bid 21-65, Wheel Assembly and Installation
Bid Deadline: Tuesday, August 3, 2021 at 2:00 PM
Items
Southern Tire Mart, LLC
Total Cost
Quantity Unit
Reauired Price
31,115.20
Total
Cost
#0-1 I Maxam ms708 OR EQUAL tire and wheel assembly for a 2018 Caterpillar 930M Front End I 4 11
Loader. Price is to include tire/material AND installation. $ 7,778.80 $ 31,115.20
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CITY OF
FAYETTEVILLE
ARKARSAS
Bid 21-65, Wheel Assembly and Installation
Project Overview
Project Details
Project Name Bid 21-65, Wheel Assembly and Installation
Project Owner
Project Type
Department
Amanda Beilfuss
IFB
Purchasing
The City of Fayetteville is seeking bids from qualified vendors for the
purchase and installation of four (4) wheel assemblies for a 2018
Project Description Caterpillar 930M front end loader. Any questions concerning the bidding
process should be directed to Amanda Beilfuss, City of Fayetteville
Purchasing Agent.
Open Date I Jul 15, 2021 3:00 PM CDT
Close Date I Aug 03, 2021 2:00 PM CDT
Highest Scoring Supplier
Southern Tire Mart, LLC
Score
100 pts
CI Ty OF
FAYETTEVILLE
ARKAKSAS
Seal status
Requested Information
Required Bid Form (Completed
and Signed)
Arkansas Secretary of State
Filling #
W-9 Form
Unsealed on
Aug 03, 2021 2:01 PM CDT
Aug 03, 2021 2:01 PM CDT
Aug 03, 2021 2:01 PM CDT
Bid 21-65, Bid Table (BT-12GV) Aug 03, 2021 2:01 PM CDT
Conflict of Interest
Unsealed by
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
Amanda Beilfuss
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Amanda Beilfuss Aug 03, 2021 2:01 PM CDT No
CITY OF
FAYETTEVILLE
ARKARSAS
Questions and Answers
No messages
CITY OF
FAYETTEVILLE
ARKARSAS
Public Notices
No messages
CITY OP
.� FAYETTEVILLE
ANRANtAt
Submissions
Supplier I Date Submitted
Southern Tire Mart, LLC Aug 02, 2021 11:49 AM
CDT
Name Email Confirmation Code
Richard Conwill richard.conwill@stmtires.com MTU1MTY1
CITY OP
.� FAYETTEVILLE
ANRANtAt
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Lowest price offered on the Unit
21-65, Technical Specifications ' Pass/Fail Does the bid meet all minimum specifications?
Total 100 pts
CITY OP
.'S FAYETTEVILLE
ANRANtAt
Scoring Summary
Active Submissions
Total Total Base Bid I 21-65, Technical Specifications
Supplier I / 100 pts / 100 pts Pass/Fail
Southern Tire Mart, LLC 1 100 pts I 100 pts ($31,115.20) Pass
CITY Op
.N FAYETTEVILLE
ANRANtAt
Proposal Score Comments
Southern Tire Mart, LLC - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score Reason
Amanda Beilfuss 100 pts ($31,115.20)
21-65, Technical Specifications - Reviewer Scores
Reviewer Score Reason
Amanda Beilfuss Pass Meets the requirement(s)
Comments
Meets specs.
Comments
Meets specs
Aft
CITY OF
WMQ FAYETTEVILLE
ARKANSAS
Signatures
Name
Amanda Beilfuss
(Project Owner)
Amanda Beilfuss
(Evaluator)
Andrea Foren
(Evaluator)
Signatures
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Date: 2021.08.05 09:57:50-05'00'
Digitally signed by Amanda
Amanda Beilfuss Beilfuss
Andrea
Foren
Date: 2021.08.05 09:58:04-05'00'
Digitally signed
by Andrea Foren
Date: 2021.08.09
14:38:34-05'00'