HomeMy WebLinkAbout214-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 21 4-21
File Number: 2021-0575
RFQ 20-01 FTN ASSOCIATES, LTD AMENDMENT NO. l:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES
DESIGN CONTRACT WITH FTN ASSOCIATES, LTD., PURSUANT TO RFQ 20-01, IN THE
AMOUNT OF $9,600.00 FOR DRAINAGE IMPROVEMENT ANALYSIS OF LINDA JO
PLACE AND SKYLER PLACE TO HELP ALLEVIATE FLOODING ASSOCIATED WITH
THE MIDDLE FORK OF THE HAMESTRING CREEK
WHEREAS. in 2019, the City entered into a contract with FTN Associates, Ltd. to conduct a
drainage improvement analysis for Linda Jo Place and Skyler Place; and
WHEREAS. the cost of the work was less than $20,000.00 and, therefore, the contract was
approved administratively; and
WHEREAS, after the initial analysis, it was clear that additional work would be necessary to ensure
the proposed solutions were feasible and the cost of the project will exceed $20,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 1 to the Professional Services Design Contract with FTN Associates, Ltd., pursuant to RFQ
20-01, Selection 18, in the amount of $9,600.00 for additional drainage improvement analysis of Linda
Jo Place and Skyler Place to help alleviate flooding associated with the Middle Fork of the Hamestring
Creek.
PASSED and APPROVED on 9/7/2021
Page 1 Printed on 918121
Resolution: 214-21
File Number- 2021-0575
Attest:
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O-E R K / r'�ii
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Kara Paxton. City Clerk Treasurer
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Page 2 Printed on 918121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0575
Agenda Date: 9/7/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.3
RFQ 20-01 FTN ASSOCIATES, LTD AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES
DESIGN CONTRACT WITH FTN ASSOCIATES, LTD., PURSUANT TO RFQ 20-01, IN THE
AMOUNT OF $9,600.00 FOR DRAINAGE IMPROVEMENT ANALYSIS OF LINDA JO PLACE
AND SKYLER PLACE TO HELP ALLEVIATE FLOODING ASSOCIATED WITH THE MIDDLE
FORK OF THE HAMESTRING CREEK
WHEREAS, in 2019, the City entered into a contract with FTN Associates, Ltd. to conduct a drainage
improvement analysis for Linda Jo Place and Skyler Place; and
WHEREAS, the cost of the work was less than $20,000.00 and, therefore, the contract was approved
administratively; and
WHEREAS, after the initial analysis, it was clear that additional work would be necessary to ensure the
proposed solutions were feasible and the cost of the project will exceed $20,000.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to
the Professional Services Design Contract with FTN Associates, Ltd., pursuant to RFQ 20-01, Selection 18,
in the amount of $9,600.00 for additional drainage improvement analysis of Linda Jo Place and Skyler Place to
help alleviate flooding associated with the Middle Fork of the Hamestring Creek.
City of Fayetteville, Arkansas Page 1 Printed on 91812021
City of Fayetteville Staff Review Form
2021-0575
Legistar File ID
9/7/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Chris Brown 8/3/2021 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of professional services design contract amendment with FTN Associates, Ltd. in the amount of $9,600
(total contract amount of $28,900) for Linda Jo Place and Skyler Place drainage improvement analysis to help
alleviate flooding associated with the Middle Fork of Hamestring Creek.
Budget Impact:
4470.621.8810-5314.00
Sales Tax Capital Improvement
Account Number Fund
02097.1901 Stormwater Quality Management
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
2019-757
1
N/A
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 9,600.00
9,600.00
$ 9,600.00
Previous Ordinance or Resolution # N/A
Approval Date:
V20210527
CITY OF
FAYETTEVILLE
%PF ARKANSAS
MEETING OF SEPTEMBER 7, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Alan Pugh, Staff Engineer
DATE: August 3, 2021
CITY COUNCIL MEMO
SUBJECT: Approval of professional services design contract amendment with FTN Associates, Ltd. in
the amount of $9,600 (total contract amount of $28,900) for Linda Jo Place and Skyler Place
drainage improvement analysis to help alleviate flooding associated with the Middle Fork of
Hamestring Creek per RFQ 21-01 selection 18.
RECOMMENDATION:
Staff recommends approval of professional services design contract amendment with FTN Associates, Ltd.
in the amount of $9,600 (total contract amount of $28,900) for Linda Jo Place and Skyler Place drainage
improvement analysis to help alleviate flooding associated with the Middle Fork of Hamestring Creek.
BACKGROUND:
The Middle Fork of Hamestring Creek begins near the intersection of W Deane Street and N Lewis Ave and
generally flows west through several neighborhoods until it's confluence with Hamestring Creek just west of
1-49. There is a history of flooding caused by this stream with most of the known flooding of structures
occurring along Linda Jo Place (2 structures) and within the Washington Plaza Apartments along W Reap
Drive (2 structures). This project was identified as a priority after the flooding of April 2017.
DISCUSSION:
FTN Associates, Inc was selected for this project through RFQ 21-01 selection 18. The initial contract was
less than $20,000 and approved administratively. After the initial analysis, it was clear that additional work
would be necessary to ensure the proposed solutions were feasible. A portion of that additional work was
performed in-house and a portion will need to be performed by FTN Associates in order to verify the
proposed improvements will not negatively impact upstream or downstream residents.
The preliminary analysis indicated that the two detention ponds in Skyler Place, just upstream of the
structures that flood, could be combined into a single basin. This would provide for more detention as well
as re -direct runoff from the rear of the most flood prone structures further north. The proposed outfall would
be located in an area directly upstream of a defined drainage channel. The additional work will include
verifying the outlet size required for this pond and analyzing the timing of each portion of the project and if it
can be phased.
BUDGET/STAFF IMPACT:
The proposed cost of the additional drainage analysis is $9,600 (total contract amount of $28,900) which
includes tasks outlined above as well as those listed in more detail on the attached contract agreement. It is
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
proposed to be sourced from 02097, Stormwater Quality Management as stormwater quality features may
also be taken into consideration in the solutions if feasible.
Attachments:
Contract for services
Vicinity Map
tn
-Associates ua.
water resources 1 environmental consultants 124 W Sunbhclge Drive, Sulte 3 • Fayetteville, AR 72703 • (479) 571-3334 • FAX (479) 571-3338
August 2, 2021
apugh@fayetteville-ar.gov
Mr. Alan Pugh, PE, CFM
Staff Engineer
City of Fayetteville
124 West Mountain Street
Fayetteville, AR 72701
RE: Additional Services Proposal for Floodplain Analysis of Linda Jo and Skyler Place
Drainage Improvements
Fayetteville, Arkansas
FTN No. P04370-2239-003
Dear Mr. Pugh:
FTN Associates, Ltd. (FTN) appreciates the opportunity to submit the following proposal to
provide floodplain modeling services related to a Project area where recently proposed stormwater
drainage improvements have been proposed along Middle Fork Hamestring Creek, starting at
Porter Road and extending upstream to the Washington Plaza Apartments, all located in
Fayetteville, Arkansas (the Project).
Per our discussion, FTN Associates, Ltd. (FTN) is submitting the following scope of work and
estimate to amend an existing engineering services contract (Purchase Order 2019-00000757) to
perform a drainage analysis to determine what improvements, if any, could be made along Middle
Fork Hamestring Creek, with a specific goal to improve flooding at Linda Jo Place and Skyler
Place (the Project).
Our Basic Services will generally consist of the following tasks:
1. FTN will review and update, as appropriate, the previously developed hydrologic and
hydraulic modeling, completed as part of the previous Scope of Work. This task includes
the following:
• Refinement of proposed berm improvements developed during the previous
analysis, which are located along the backside of the properties between Linda Jo
Place and Middle Fork Hamestring Creek. These refinements will allow for the
[niti*
Corporate Office: 3 Innwood Circle, Suite 220•Little Rock, AR 72211•Phone (501-225-7779)•Fax (501-225-6738)
Regional Offices: Fayetteville, AR; Baton Rouge, LA; Chesterfield, MO•www.ftn-assoc.com•ftn@ftn-assoc.com
Mr. Alan Pugh, PE, CFM
August 2, 2021
Page 2
development of proposed contours for the berm, which will allow CITY OF
FAYETTEVILLE personnel to use these contours for planning and improvement
purposes:
• Updating of previously completed Hydrologic and Hydraulic modeling to examine
the potential impact to computed Water Surface Elevations (WSEs) resulting from
adding the current detention pond weir, as currently constructed in the field:
• Development of new hydraulic modeling to examine the potential impact to
computed WSEs resulting from adding possible overflow weirs along either side of
the proposed pond embankment outlet, immediately upstream of Linda Jo Place:
• Development of new hydraulic modeling to examine the potential impact to
computed WSEs resulting from the potential drainage improvements being
constructed in a staggered format, rather than at the same time:
• Updating of previously completed Hydrologic and Hydraulic modeling to examine
the potential impact to WSEs resulting from the rerouting of existing drainage
resulting from the construction of a new Police Station located off Deane Street and
Porter Road:
• Development of no more than two (2) additional hydraulic models that incorporate
a combination of the scenarios listed above. If further revisions (e.g.. additional
scenarios, etc.) are requested beyond those described above, they can be performed
as Additional Services.
2. Based on the results of the preceding task, FTN will develop a technical memorandum to
summarize the scenarios modeled and the modeling results. The memorandum report will
include a discussion of the analyses performed and supporting data.
Project management and client coordination, including preparation of monthly progress
reports, and one meeting with the CITY OF FAYETTEVILLE personnel virtually or in
person.
This work will be performed as Additional Services based on the updated rates provided in Exhibit
A and is subject to the existing engineering services contract (Purchase Order 2019-00000757).
The increase in cost for this amendment (Amendment No. 1) is $9,600.00. The CITY OF
FAYETTEVILLE shall compensate ENGINEER based on an hourly NTE basis.
We expect to start our services within one (1) week after receipt of approval to proceed from the
City of Fayetteville, and we expect to complete our analyses within eight (8) weeks from the time
work commences.
We will bill you monthly for Services and Reimbursable Expenses with invoices to be paid within
30 days. Unless other arrangements are made, invoices will be sent to the Client electronically via
email. Payments paid electronically through Automatic Clearing House (ACH) system are
M
tn
Mr. Alan Pugh. PE, CFM
August 2, 2021
Page 3
preferred, however, other methods will be accepted. The above financial arrangements are on the
basis of prompt payment of our bills and the orderly and continuous progress of the Project.
If there are protracted delays for reasons beyond our control, we would expect to negotiate with
you an equitable adjustment of our compensation taking into consideration the impact of such
delays including but not limited to changes in price indices and pay scales applicable to the period
when services are in fact being rendered.
If this is acceptable, please sign below in the space indicated and return a copy of this proposal to
us. Thank you very much for the opportunity to present this proposal for Additional Services.
Please do not hesitate to call me or Kale Farmer, PE, CFM at (479) 571-3334 if you have any
questions relating to this proposal or additional services offered by FTN.
Respectfully submitted, Accepted this day
FTN ASSOCIATES, LTD. of dSlPI—A—VIU 6 A , 2021
Lee Beshoner. PE, CFM By -
Project Manager Author Representative
�f Fayetteville
U B/kae
Attachments V1i
S:\PROPOSALS\04370-2239-003\FINAL.\2021-08-02 FTN PROP COF-ADD SRV FLOODPLAIN ANALYST -Zx
EXHIBIT A
2021 Fee Schedule'
FTN Associates, Ltd.
Labor Category Hourly Rate
Professional 7
$ 215.00
Professional 6
190.00
Professional 5
170.00
Professional 4
150.00
Professional 3
135.00
Professional 2
115.00
Professional 1
105.00
Technician 4
105.00
Technician 3
95.00
Technician 2
85.00
Technician 1
70.00
Executive Assistant
76.00
Word Processing
66.00
Direct Expenses
All direct project expenses will be invoiced at cost plus 10 percent. Direct project expenses include
such items as travel, meals, lodging, shipping, supplies, consultants, subcontractors, etc. Vehicle
mileage will be charged at standard IRS rates.
A charge of 2 percent is applied to the total labor amount to cover communication charges and
computer expenses associated with computer applications, data storage and backup.
Should back-up data be requested for reimbursable expenses, it will be provided for an
administrative fee.
Payment Terms
Unless other arrangements are made in writing, invoicing will be monthly for services completed
and will be sent via email to the Client. Payment is due in full within 30 days of invoice and are
preferred to be paid electronically through Automated Clearing House (ACH) system; however,
other methods are acceptable. A service charge of 1.5 percent per month will be charged on all
balances over 30 days.
'Effective January 1, 2021 —December 31, 2021